Xerox 340 manual

About Th is Guide Xerox Document Centre 220/230/332/340 Setup Guide 602p3541 2 July 1999[...]

Xerox Co rporation 800 Ph illips Road Webster New York 145 80 Prepar ed by: Xerox E urope Tec hnical Centre Multinati onal Pr ofessional Services Bessem er Road Welwyn G arden City Hertfordshir e AL7 1HE ENGLA ND ©1999 by Xerox L imited. All rights re served. Copyright p rotection c laimed inc ludes all f orms and ma tters of copyrigh ted materi a[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page-i Table of Contents T able of Contents A BOUT T HIS G UIDE ......... ......... .......... ......... ......... .............. .......... .......1-1 Related Docu mentation ........... ......... ......... .......... .............. .......1-1 Introduct ion ...... ......... .............. ..........[...]

Page-ii Table of Contents Walkup Scree n .............. .............. ......... .......... ......... ......... ........ 3-5 Timers ........ .......... ......... ......... .............. .......... ......... ......... ........ 3-6 Auto Clear ............ .......... ......... ......... .......... .............. ......... ... 3-6 Low Power ..........[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page-iii Table of Contents F AX S ETUPS ................... ......... .......... .............. ......... ......... .......... .......5-1 Access the Fax Setups ............ ......... ......... .............. .......... .......5-2 Fax Terminal Setu ps .......... ......... .............. ......... ...[...]

Page-iv Table of Contents Files for Polling / Files Stored for Po lling ....... .......... ......... . 5 -22 Fax Communication S etups ................. ......... .......... .............. ......... . 5-24 Access Fax Commu nication Setu ps ............... ......... ......... ...... 5-24 Outgoing Fa x Options ............ .............. .......... .[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page-v Table of Contents Foreign Interface Device ........ .............. .......... ......... ......... .............. . 6-15 A CCESS R IG HTS ........ .......... ......... .............. ......... .......... ......... ......... ... 7-1 Assign Privileges ....... .... ..... ..... .... ..... ........[...]

Page-vi Table of Con tents[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-1 About Thi s Guide About Th is Gu id e About This Guide 1 About This Guide This doc ument is a S etup Guide f or the Owner , Key Oper ato r and System Ad ministrato r of th e machine. It contain s step by s tep instr uctions for custom izing the vario us product default s. This chap ter cont[...]

Page 1-2 About This Gu ide Int roduc ti on Welcome to the Xer ox family of Documen t Centre prod ucts. As the Owner or Key Oper ator , the fi rst step is to lo cate and record the product serial num ber. Th e serial n umber is located i nside the Le ft Front Cover , under the Co py/Print Cartridge. Re cord the s erial numb er in the spac e below an[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-3 About Thi s Guide About Th is Gu id e About This Guide Xerox Welcome Center Telephone Number The tel ephone number of the Xe rox Welc ome Center is provided at the time of product i nstallation . For future referenc e, record th e telephon e number in th e space belo w: Welcome Ce nter Tele[...]

Page 1-4 About This Gu ide Conventions Throughout this Setup Guide , some terms are u sed interch angeably: - Paper is synonym ous with medi a . - Document i s synonym ous with or iginal. - Page is synonym ous with sheet . - Document Ce ntre 220/230/332 /340 is synony mous with the machi ne . - DC is synon ymous with Do cument Centre . Orienta tion[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 1-5 About Thi s Guide About Th is Gu id e About This Guide Ital ic typef ace The Italic type face is used to emphasize a word or ph rase. In additi on, referen ces to oth er chapter s and pub lication s are displa yed in Ital ic typeface . F or example: - Alway s follow safet y procedures when [...]

Page 1-6 About This Gu ide Hints Hints he lp to perform a task. An exam ple of a hint is s hown below: HINT : The Machi ne serial number is located ins ide the Left Fron t C over of t he m achi ne u nde r th e Co py/P ri nt C a rt ridg e. Cautions Cautions a re statement s that sug gest m echanic al damage as a resul t of an action . An exam ple of[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-1 About Setups About Setups 2 About Setups The Document C entre 220/230 /332/340 is design ed to enable m achine an d feature defa ult settings to be custom ized to me et local requi rements. This chapte r contain s an explan ation of Se tups and g eneral info rmation regard ing the S etup pr[...]

Page 2-2 About Setups Setup Procedures During ma nufacture, c ertain sett ings for fea tures and functions of the Docume nt Centre 220/ 230/332/340 are programmed into th e machine. O nce the m achine is installe d, the Setu p Tools can b e used to cha nge these settin gs to the mos t suitabl e settings fo r the us ers ’ environ ment. To chan ge [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-3 About Setups About Setups Copy Setups enables the C opy spec ific default s ettings to be changed or set up, i ncluding Re duce/Enlar ge, Image Qua lity, O utput, Sides Imaged, Ex pert Image Q uality, Margin Shi ft and Eras e. Refer to “ Copy Setups ” on Page 4-1 for further i nformatio[...]

Page 2-4 About Setups Owner Tools If a PIN is entered t hat has been a ssigned ‘ Owner ’ access rights, the user ca n set up or c hange: Access R ights the allocation o f Key Operato r, System Adminis trator, Auditron Administr ator (DC332 /340) and Ow ner Acces s Rights. Refer to “ Access Righ ts ” on Page 7-1 for furthe r informa tion.[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 2-5 About Setups About Setups Changing the Settings Swit ch On To switch O N the power to the Docume nt Centre 220/230/3 32/340 press the Power ON/OFF b utt on wh ich i s located on the uppe r-right side , n ear the fron t of the machin e. It takes app roximatel y 3 minutes for the ma chine to [...]

Page 2-6 About Setups The foll owing Screen i s display ed and co ntains button s for the types of setups av ailable . NOTE: The graphic representatio ns of the u ser inter face screen s in this c hapter ma y differ sligh tly depen dent on model or configurati on. Howeve r , featur e descripti ons and functiona lity remai n the same as descr ibed. [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-1 Machine Setups Machine Setups 3 Machine Setups This cha pter con tains the procedure s for chang ing the default s ettings for the Paper T rays, D ate/Time , Walkup Screen , Ti mers, Co nte nti on, Localisat ion, Rep ort Languages , Touch S creen Contr ast, Customer S upport Number, D ocume[...]

Page 3-2 Machine Setup NOTE: The gra phic repres entations of th e user inte rface screens in this chapter ar e based o n a fully co nfigured Doc um ent Ce ntre 332 /340 . The appea rance of the se interfa ce screens may differ slightl y on other m odels or config urations. Ho wever , f eature desc riptions a nd functio nality rem ain the s ame as [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-3 Machine Setups Machine Setups Paper Tray Setup s Access Machine S etups as describe d on Page 3 -1. T ouch the Pape r T rays but ton. Default Tray Touch the s croll buttons to sele ct the pape r supply default setting - t he list con tains only the paper trays avail able with the ma chine c[...]

Page 3-4 Machine Setup Date/T ime Setup Access Mach ine Setups as described o n Page 3-1. T o uch t he Date/Tim e button. Dat e T ouch the Date Se tup button. T ouch the sc roll buttons to select the prefer red displ ay format, f or example, the mm-dd- yy format w ould disp lay 06-10-01 for a current date of 10t h June 200 1. Use the s croll butt o[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-5 Machine Setups Machine Setups Time Walkup Screen Access Machine S etups as describe d on Page 3 -1. T ouch the Walkup Sc re en butt on. T ouch the Time Setup button. Select the p ref erre d dis play format, 12 or 24 Hour - for exampl e eleven o ’ clock at night wou ld either be displa yed[...]

Page 3-6 Machine Setup Time rs Access Machine Se tups as described o n Page 3- 1. T o uch t he Tim ers button. T ouch a ny button to cha nge the setting - a descrip tion of each f ollow s. Make c hanges as r equired. T o uch Save to contin ue. Auto Cl ear With the Auto Clear featu re enabled, th e machine returns to the defau lt settin gs after the[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-7 Machine Setups Machine Setups Low Power Low Power M ode beco mes activ e after th e specifie d time of mach ine non-use . When ac tivated, t he Touch Screen is blank an d the Power S aver light is on. When the Control Pane l or Touch Sc reen is touc hed, or th e Plat en cov er lif ted , the[...]

Page 3-8 Machine Setup Power Save (or Auto O ff) The Power Sa ve or Auto Off feature function is dependent on mac hine con figur ati on . Auto Off Mode/Sleep Mode (Powe r Save) 6 0 minutes afte r the last c opy/print out the machi ne will automati cally swi tch into Auto Off/Sleep ( Power Save) Mode. The copi er version of the Docu ment Centre 220/[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-9 Machine Setups Machine Setups Interrupt Button The Interr upt feature e nables th e current job to be stop ped and held in memory while an other job is exec uted. When the Interrupt j ob is compl ete, progra mming for th e first job is retrie ved by pre ssing the Int errupt butto n again. P[...]

Page 3-10 Machine Setup Localization T ouch the Localiz ati on button Select the pr efer red measur ement display format - Inches or Mi llimet ers . T ouch Save to continue.[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-1 1 Machine Setups Machine Setups Additional Setups NOTE: The graphic represen tations of the us er interfac e scree ns in this c hapter m ay differ slig htly depe ndent on model or configura tion. However , feature descript ions and function ality rema in the same a s describ ed. HINT : Th i[...]

Page 3-12 Machine Setup Touch Screen Contrast Customer Support Number The ma chine di splays the Xero x custo mer supp ort telepho ne number when the Ma chine St atus button is pres sed. T yp ical ly, the co rr ect nu mbe r is ente red b y a Xero x repr esent ative when the machin e is firs t inst alled. I f it is not on the s creen, or if i t is i[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-13 Machine Setups Machine Setups Paper Sizes Machine S erial Numbe r The ma chine di splays this m achine serial nu mber whe n the Mach ine Status button is pressed. This numbe r is requ ired when cal ling for cu stomer sup port. T o uch t he Customer Suppo rt Num ber button. Use the numeric [...]

Page 3-14 Machine Setup HINT : The Ma chine se rial number is located inside th e Left Front Cove r of the machine under the Copy/Print Cartridge. Xerox Supplies Number / Supplies Tel. Num ber The mac hine display s the Xero x supplies telephone num ber when the Mac hine Stat us button is pres sed. T ouch the Machine Seri al Number b utton. Use the[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-15 Machine Setups Machine Setups Fault Override When a fa ult occu rs on the Doc ument Cente r 220/230/33 2/340 , t he Touch Sc reen disp lays s tep-by-st ep instru ctions for the walkup user to cl ear the faul t. The instru ctions inc lude contac ting the K ey Operato r if the fault cannot b[...]

Page 3-16 Machine Setup Accessing Fault Override To ac cess Fau lt Override Mode, a fau lt screen must current ly be dis played on t he Touch Screen. Press t he Acces s button on t he Control Panel. T ouch the # and enter a PIN (Pers onal iden tification Number ) with Ke y Operator ac cess rights - see NOTE bel ow . Selec t confirm to delete the cu[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-17 Machine Setups Machine Setups Unavailable Fe atures Some typ es of job s will not pr int if the di sabled c omponent is req uired for a default setup . In this c ase, the mac hine displ ays a prom pt to ch eck t he set ups . The fol lowing table con tains det ails about s pecific fe atures[...]

Page 3-18 Machine Setup Duplex Mo dule Copy Setups , Sides Imaged, 1 È 2 Sided or 2 È 2 Sided The machine wil l not print copy jobs if Dupl ex is disable d and Sides Im aged 1 È 2 or 2 È 2 are the default settings. The Sides Im aged button will not be display ed on the Touch Scre en. Duplex Mo dule In Fax Setups, F ax Terminal Setups, F ax Prin[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-19 Machine Setups Machine Setups Editing K it Copy Editi ng. Finish er In Fax Setups, F ax Terminal Setups, F ax Printin g Optio ns, Outp ut Selecti on, Left, St apled The machine wil l not print Fax jobs if the Finisher is disable d and the default is Stapled. Finish er In Fax Setups, F ax T[...]

Page 3-20 Machine Setup Finish er In Copy Setups, Output, Staple d The machine wil l not print Copy jobs if the Staple r is disable d and also is the def ault . Th e Outp ut but ton will not be display ed on the Copy scre en. Finish er In Fax Setups, F ax Terminal Setups, F ax Printin g Optio ns, Outp ut Sele ction, Left Tray The machine wil l not [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-21 Machine Setups Machine Setups Finish er In Copy Setups, Output, Collated L eft Tray an d Copy Setups , Output, Uncollated Left Tray The machine wil l not print Copy jobs if the Finisher is disable d and the default ou tput is the Left Tray. The Out put button w ill not be dis played on th [...]

Page 3-22 Machine Setup Foreign In terface Device In the Copy feature wi th Foreign Interface Devi ce and Internal Auditron Control The Copy feature i s enable d only for Internal A uditron Control. Foreign In terface Device In Setups, Auditron Setups, Externa l Control Device , Per-Page Control, or Monitor w ith or withou t limit s For Copy with a[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-23 Machine Setups Machine Setups High Capacity Feeder Copy Hig h Capacity Tray High Capacity Feeder The Hi gh Capacity Feeder The machine wil l not print C opy or Fax jobs if t he dis abl ed tr ay is the default tray. The Paper Supply b utton will not be dis played on th e Copy screen. Print [...]

Page 3-24 Machine Setup Print Q ueue Print Network/P rint Controll er jobs are tempo rarily remo ved from the Print Queue. When t he fault is cleared , the machine attempts to reco ver t he jobs. Tower Ma ilbox In Prin t Setups, Printer Setups, T ray Settin gs, Destinati on Tray, Tower Mailbox , Bins 1 – 10 The machine wil l not print Pri nt jobs[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 3-25 Machine Setups Machine Setups Paper Tr ay 2 In Ma chi ne Setups, Paper T rays, Default Tray The machine wil l not print C opy or Fax jobs if t he dis abl ed tr ay is the default tray. The Paper Supply b utton will not be dis played on th e Copy screen. Paper Tr ay 3 In Ma chi ne Setups, Pa[...]

Page 3-26 Machine Setup[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-1 Copy Setups Copy Setups Copy Setups 4 Copy Setups This sec tion contai ns the procedu res for Cop y Set ups , which includ es programmi ng the defa ult settin gs for th e following features: - Reduce/E nlarge - Image Quality -O u t p u t - Sides Imag ed - Exper t Image Qu ality - Margin Shi[...]

Page 4-2 Copy Setups Access the Copy S etups NOTE: The graphic represen t ations of the use r interfac e screen s in this c hapter ma y differ sligh tly depen dent on model or configurat ion. How ever , fe ature desc riptions a nd functiona lity remai n the sam e as descr ibed. Pres s the Ac cess bu tton on the C ontrol Pane l. A pop- up window w i[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-3 Copy Setups Copy Setups Copy Setups Red uce/E nl arge Defaults T o uch t he Reduce /Enlarg e button. T o uch t he Defaults bu tton. Use the a rrow buttons to select the default magnifi cation s etting. The defa ult magnif ication will be select ed when the machine is swit ched ON , when pro[...]

Page 4-4 Copy Setups Normal When user s touch Normal in the Reduc e/Enlarge co lumn on the Touc h Screen, a selecti on of pre set sizes is displa yed. The defa ult valu e o f t hese pr es ets can be c ust omiz ed t o meet lo cal req uiremen ts. The fact ory defa ult presets are: 1. 100% 2. 8 1/2 ” x 5 1/ 2 ” through 8 1/2 ” x 14 ” 3. 8 1/2 [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-5 Copy Setups Copy Setups Copy Setups Image Quality Access Copy Setups as described on Page 4-2 . T ouch the Image Q uality b utton. Text for do cuments th at contain line art and low-q uality hal ftones. Colo red back gr oun ds a re au to mat ical ly suppr es sed. Thi s i s the facto ry defa[...]

Page 4-6 Copy Setups Outp ut Acce ss Copy Se tups as descr ibed on Page 4-2. T ouch the Output button. NOTE: Only those s elections relevan t to the machi ne configur ation will b e availa ble. HINT : T ypical ly , the Center T ray is used for c opy output, and the Left T ray is used for fax output. Use the s croll buttons to select the default ou [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-7 Copy Setups Copy Setups Copy Setups Sides Imaged Access Copy Setups as described on Page 4-2 . T ouch the Side s Imag ed button. 1 1 Sided single -sided co pies fro m single -sided originals . 2 1 Sided single -sided co pies fro m double-s ided origi nals. 1 2 Sid ed double-s ided copies fr[...]

Page 4-8 Copy Setups Portrait Images Landscape Images . Expert Image Quali ty Acce ss Copy Setu ps a s descri bed at the beg inning of th is chapte r . T ouch the Expe rt Image Q uality but ton. Sharpn ess adjusts the sh arpne ss of the image - selec t th e preferre d setting. Graysc ale Copying (DC 220/230 ) pr ovides impr oved reprodu ction of gr[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-9 Copy Setups Copy Setups Copy Setups Auto Expos ure selec t a default s etting of On to enhance documents with colore d ba ckgr oun ds or Of f to disabl e this fe ature. Margin Shift (DC332/340) Programs the defau lt amount of Ma rg in Shi ft t o move the image up /down or s ide to side on o[...]

Page 4-10 Copy Setups Border E r ase (DC33 2/340) T ouch the Erase button. T ouch Borde r or Edge E rase to chang e the setti ngs - a descr iption of eac h follows, or touch Off to tur n this featu re off. Make changes as required . T ouch Save to conti nue. T o uch t he Bord er Erase button. Use the scroll bu ttons to set the de fau lt meas ur eme[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 4-1 1 Copy Setups Copy Setups Copy Setups Edge Erase (DC3 32/340 ) Use the s croll button s to set the defau lt Edge Eras e setti ngs . T o uch Save . T o uch C los e to ex it C opy Setup s.[...]

Page 4-12 Copy Setups[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-1 Fax Setups Fax Setups Fax Setups 5 Fax Setups Fax Setup s are divi ded into t wo areas : - Fax Terminal Setup s : to set an d change t he defaults for the a vailable fa x options such as p aper size and type, r esolution , and mailbo x options . - Fax Communication Setups : to set option s [...]

Page 5-2 Fax Setups Access the Fax Setups NOTE: The graphic representatio ns of the u ser inter face screen s in this c hapter are b ased on a fully confi gured Document Ce ntre 332/340. The appe arance of the se interfac e screens may differ slight ly on othe r models or config urations. H owever , feature de scriptio ns and functiona lity remai n[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-3 Fax Setups Fax Setups Fax Setups Fax T erminal Setup s This se ction co ntains the procedur es for the followin g Fax Terminal Setu ps : - Fax Termina l Options - Fax Pri nting Optio ns - Fax Repor t Options - Fax Pane l Defaults - Fax Ma ilboxes - Fax File M anagement NOTE: The defau lt pa[...]

Page 5-4 Fax Setups Fax Terminal Options Acce ss Fax T ermina l Se tup s as de scribed o n Page 5- 3. T ouch the Fax T erminal Options b utton. Local ID Accord ing to the Federal Law, th e Documen t Centre 220/230/332 /340 mus t be pr ogrammed wi th an iden tificatio n number. T he identif ication nu mber, or Local ID , is the telephone number fo r[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-5 Fax Setups Fax Setups Fax Setups Local Name The Loc al Name is the name al located t o this par ticular machin e. For exa mple, it coul d indicate the location of the mach ine - for e xample, ‘ Cop ier West ’ , or be the Company name. T ouch the Local ID b utton on the r i ght of t he s[...]

Page 5-6 Fax Setups Company Logo Company Lo go is used in the header of the transmis s io n report and in the cover letter for fax doc uments to id entify the organiz ation sendin g the fax. T o uch t he s econ d Lo cal Nam e button on the rig ht of the sc reen. Use t he k eyp ad on th e screen to enter the Lo cal Nam e of the Documen t Centre 220 [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-7 Fax Setups Fax Setups Fax Setups Delayed Start Time Users ca n scan a document a nd delay its transm ission start time. If th ey do not spe cify the del ayed sta rt time, the machin e uses th e default de layed st art time that is entered here. T ouch the secon d Company Logo butt on on the[...]

Page 5-8 Fax Setups Long Document (DC332/340) Dialing Digits Reporting (DC332/340) This de fault selects whether th e first or las t 20 digi ts of a telephone number are displayed on reports and headers . T ouch the secon d Delayed Sta r t Ti m e button on the right of th e sc ree n. Use the s croll buttons on the screen t o select the defa ult tra[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-9 Fax Setups Fax Setups Fax Setups Fax Printi ng Optio n s Access Fax T ermi nal Setups as d escribed on P age 5-3. T ouch the Fax Pr inting Opti ons button. Receive Redu ction With this feature en abled, the Doc ument Centre 220/230/3 32/340 a utomaticall y determ ines the re quired reduce /[...]

Page 5-10 Fax Setups Page Ma rgin This fea ture defines the maxim um amount of space bet ween the length of an in coming fax and the length of the paper on which the fax is to be printed. Th e Page Margi n settin g affects the bottom of the page . It avoids ima ge loss if u sers are printi ng onto a s maller si ze paper . T ouch the Receive Reduc t[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-1 1 Fax Setups Fax Setups Fax Setups Duplex Printing This feat ure sets the default du plex print ing setti ng for incoming f ax docum ents and rep orts. All 1 Sided: prints fax docu ments and reports sin gle-sided. All 2 Sided: prints fax docu ments and re ports doubl e-sided. 1, 2, 2... pri[...]

Page 5-12 Fax Setups Output Selec tion Pro gram s th e o ut put tr ay for i nco ming fax docu ment s. HINT : T ypically , the Left T ray is the default fax tray; the Center T ray is the def ault copy tray . If a Finish er is installed, the options will incl ude Fin isher/St apled. T o uch t he Paper Attrib utes button. T ouch the bu ttons on the ri[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-13 Fax Setups Fax Setups Fax Setups A3 È 11" x 17" Programs incoming fax docum ents to be printed on a differe nt size pape r. For examp le, an inc oming A 3 size (Europea n stand ard) fax can be tr immed to pr int on 11" x 17" paper. Al ternativel y, choose to hav e the [...]

Page 5-14 Fax Setups Fax Report Options Acce ss Fax T ermina l Se tup s as de scribed o n Page 5- 3. T ouch the Fax Rep ort Options bu tton. Activity Report Progra ms the machi ne to autom aticall y print a r eport of phone lin e activity . Auto Print print s an Activity Re port when the n umber of o utgoing and incomin g calls r eaches 50 and incl[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-15 Fax Setups Fax Setups Fax Setups Transmission Report Programs the mach ine to pr int the st atus of eac h transm ission and displays a redu ced image of the first page of the original d ocument af ter each transmiss ion is comple ted. T o uch t he Broadc ast and Mul ti-Poll R eports button[...]

Page 5-16 Fax Setups Mailbox Report Program s the machi ne to autom atically p rint a report informin g the mail box owner each ti me a fax is re ceived t o his or h er mailbox . Fax Panel Defaults Acce ss Fax T ermina l Se tup s as de scribed o n Page 5- 3. T ouch the Fax Panel Def aults button. Resolution Sets one o f three res olutions as th e d[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-17 Fax Setups Fax Setups Fax Setups Standa rd (200 x 1 00) reduce s com munication time - us e for text d ocuments . Fine (200 x 200) c ombines features of s tandard and super fi ne reso lution - use for most fax doc uments a nd for black and white graphi cs . Super F ine (400 x 4 00) improv [...]

Page 5-18 Fax Setups Forced 4800 (Document Centr e 220/230 ) Used whe n fax comm uni cati ons are su scep ti bl e to errors.Thi s mode is s lower, but i t is less su sceptibl e to erro rs. Communication Mode (DC332/340) This fe ature sets t he default communicati on mode u sed for transmissio n to a remote fax mach ine. Super G3 automat ically det [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-19 Fax Setups Fax Setups Fax Setups The sp eed can a lso be se lected m anually. T he lower the speed, the less chance errors wil l occur during transmis sion. The Ki lo Bits P er Second (K bps) sp eeds ava ilable are 3 3.6, 31.2, 28.8 , 24.0, 21.6, 19.2 and 16 .8. G3 like Super G3 , thi s se[...]

Page 5-20 Fax Setups To Delete a Mailbox To Add or Edit a Mailbox T ouch a mailbox i n the list to selec t it. T ouch the s croll buttons to mo ve up and down the list. Foll ow th e ins truc tio ns be low to delete , edit or add a mai lbox . T o uch t he Delete Mailbox button. T o uch Confirm to de lete the selec ted mailb ox and its conte nts . In[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-21 Fax Setups Fax Setups Fax Setups Fax File Managemen t Access Fax T ermi nal Setups as d escribed on P age 5-3. T ouch the Fax File Manag eme nt button. T o uch t he Mailbox Password button. Use t he k eyp ad on th e Control Panel to enter a four-digi t p assword (0000-9 999). T o uch Sa ve[...]

Page 5-22 Fax Setups Mailbox Files / Failed Fax Files Disp lays a l ist of fax jobs that w e re unsu cces sful a fter attempting to send the job a sp ecified numb er of tim es depending on the curr ent setti ngs. Auto Delete automat ically del etes all fai led fax d ocuments. Delete in 24 hours (DC220 /230) automat ically deletes all fail ed fax do[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-23 Fax Setups Fax Setups Fax Setups Auto Delete au tomatically d eletes s tored fax files after the y have been transm itted. Keep keep s stored fax files after they hav e been transmitt ed until they ar e manuall y deleted. T o uch t he Files Stored for Pollin g button. Selec t the requir ed[...]

Page 5-24 Fax Setups Fax Commun ication Setup s This sec tion cont ains the p rocedures to set the followin g: - Outgoing Fax Options - Incoming Fax Optio ns - Line Use R estriction NOTE: The d efault passwo rd is #2222 2 which ma y be used if PINs ha ve not ye t been ass igned. Access Fax Communication Setups Acce ss Fax Setups as des cribed on Pa[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-25 Fax Setups Fax Setups Fax Setups Outgoing Fax Options Access Fax Commun ication S etups as descri bed on Page 5- 24. T ouch the Outgoing Fa x Op tio ns button. Dialing Type This se tting prog rams a t one or puls e dialing. NOTE: This feat ure might be restricted in some a reas. -T o n e -[...]

Page 5-26 Fax Setups Pause Time This fe ature sets t he amount o f time for di al pauses. Redial Management Redial Count se ts the numb er of tim es the machi ne will a utomatica lly attempt a r edial if a c onnectio n cannot be ma de. Redial Int erval se ts the time intervals in minu tes between redials. NOTE: This feature mi ght be restr icted in[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-27 Fax Setups Fax Setups Fax Setups Line Monitor Line Monitor audi bly monito rs a transm ission thr ough the int ernal speak er until a connecti on is m ade. After c onnection, the line monitor is remov ed. Line Monitor Volume sets a d efault vo lume fo r line moni toring as High , Normal, o[...]

Page 5-28 Fax Setups Batch Send Transm its sever al pending d ocuments to one des tination during a single p hone call. Resend C ount Automa tically re-t ransmits a fa iled page if a page e rror occurs. If the Line Monitor feature is set to On , touch the Li ne Monitor V olume button. Selec t the volu me setting required. To u c h Sav e to continu [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-29 Fax Setups Fax Setups Fax Setups Incoming Fax Options Access Fax Commun ication S etups as descri bed on Page 5- 24. T ouch the Incomi ng Fax Op tions butt on. Auto Answe r Delay Sets the delay in s econds b efore incom ing calls are automati cally ans wered. NOTE: This feat ure might be r[...]

Page 5-30 Fax Setups Ring Volume Junk Fax Prevention This fe ature program s the m achine to onl y acce pt incoming fax docum ents from r emote mac hines whose Local ID numbers are programm ed into the Dial Dir ectory. Al l other fax docum ents are rejected th ereby e nsuring ju nk fax documents such as a dvertisem ents and cir culars a re not rece[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 5-31 Fax Setups Fax Setups Fax Setups Receive H eader Print (DC332 /340) Secure Fax Receiv e (DC332 /340) Line Use Restriction (DC332/340) Where more than one line is connecte d to the Docum ent Centre 332/3 40, this featu re enables one line to be reserv ed for incom ing fax docu ments. T o uc[...]

Page 5-32 Fax Setups T ouch the Line Use Rest rict ion but ton. T ouch the Line 1 or Line 2 butt on. Select Rece ive o nly t o reser ve this li ne for in coming fax docume nts. Altern atively , sele ct Tr a n s m i t and Re ceive to en able the chose n lin e to ac cept incoming and out going fax docum ent s. To u c h Sav e . T ouch Cl ose.[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-1 Auditron Setup s Auditron Setups 6 Auditron Setups The Au ditron fe ature enab les mach ine usage to be trac ked and / or controlled , preventin g unauth orized acce ss to the mach ine and en abling rec harges for prints to be applie d.The optio ns availab le are desc ribed belo w - the ch [...]

Page 6-2 Auditron Setups Access Auditron Setup s Pres s the Ac cess button on the C ontrol Pane l. A pop- up window w ill be displ ayed on the Touch Sc reen. Pres s the # button on the Control Panel a nd use the number keypad to enter an Auditr on Adminis trator PIN - see NOTE . T o uch Enter i n the pop-up window. NOTE: The default passwor d is #2[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-3 Auditron Setup s Auditron Setups Internal Aud itron - DC332/340 Internal Auditron setu ps on the DC332/34 0 model s co ve rs the follo wing topic s: 1. Auditron E nable Setu ps — to set up the Auditron for one or m ore serv ices. 2. Accoun t Se t ups — to set up t he Auditron accounts, [...]

Page 6-4 Auditron Setups Copy enables /disables Auditron for Copy jo bs. Fax en ables/disa bles Aud itron for Fa x jobs. Scan enabl es/disable s Auditr on for Sca n jobs. Print enables/disable s Auditr on for Networ k print jo bs Reports enables /disables Auditron for printing r eports. NOTE: The choice availab le will depe nd on what th e mach ine[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-5 Auditron Setup s Auditron Setups Add/Modify Accounts T o uch t he Accoun t Setups button. Make se lections as required - see bel ow for a de scriptio n of each. T o uch Sa ve to c ontinue. To add an account: T o uch t he Add Acc ount button Enter the acco unt number (betwee n 4 and 16 digit[...]

Page 6-6 Auditron Setups All Limits th e same use t he popup k eypad to enter a limit in units of 100 to restrict th e number o f prints which can be ass igned to th is accoun t for all the services selected. Change Limit use t he popup key pad to enter a limit in units of 100 to restrict th e number o f prints which can be ass igned to th is accou[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-7 Auditron Setup s Auditron Setups Reset All Counters Reset All Limits Delete All Accounts T o reset t he counte rs for ALL ACCOUNTS to zero, touch the Res et All Counters button at th e top of the screen. T o uch Con firm. T o uch Close to contin ue. T o reset the limits for ALL ACCOUNTS to [...]

Page 6-8 Auditron Setups Job Limit P olicy - DC332/340 This featur e sets machine be havior wh en the user ’ s account limit ha s been reac hed. When the limit i s reached, the mach ine will eith er stop th e current job i mmediate ly or let the job fini sh and go over the li mit. Access Auditron Setups as described on Page 6-2. T ouch the In ter[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-9 Auditron Setup s Auditron Setups Access Auditron Setups a s described on Page 6-2. T ouch the Internal A uditron button. Scroll List us e the s croll buttons to acc ess each account t o review t he counter s associ ated with that a ccount. The scroll list displa ys all acc ounts i n numeric[...]

Page 6-10 Auditron Setups Internal Auditron - DC2 20/230 Internal Auditron s etups on the DC2 20/230 models c over the followin g topics : 1. Servic e Acce ss Setu p — to set up the A uditron for one or m ore serv ices. 2. Accoun t Se t up — to set up the Auditron ac counts, delete ac counts and to set cou nter limits for each accoun t. 3. Job [...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-1 1 Auditron Setup s Auditron Setups Off (No Auditron) enables/di sa ble s Aud itr on . Auditron Without Account Limits enables Auditron a nd allows unl imited u sage for eac h accoun t. Auditron With Account Limits enables Au ditron and allows usage limits to be s et for each accoun t. NOTE:[...]

Page 6-12 Auditron Setups Add Accounts Ac cess A uditron Setups as descri bed on Pag e 6-2. T o uch t he Internal Audit ron button. T o uch t he Account Se tup button. Make se lections as required - see bel ow for a de scriptio n of each. T o uch Save to contin ue. T o uch t he Add Accoun t button. Enter the new account number (between 4 a nd 16 di[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-13 Auditron Setup s Auditron Setups Scroll buttons a new limit can be ent ered to res trict the nu mber of prints which c an be assig ned to this account. Unlimited there i s no limit on the number of p rints that can be as signed to this a ccount. Reset Count th e counters for this acco unt [...]

Page 6-14 Auditron Setups Ter min at e J ob if set to O n, the mach ine will stop the j ob as so on as the accoun t limit has b een reac hed - any p ages commit ted to print will be allowe d to print. Delete Pending Jobs if se t to On, wh en an acc ount limit i s reached al l pending jobs assign ed to this ac count wil l be dele ted. Ac cess A udit[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 6-15 Auditron Setup s Auditron Setups Foreign Interface De vice A Foreig n Int er fac e Dev ice might be a coi n-operated de vice, a bill a cceptor, a card reade r, or a netwo rk contro lled tracking system install ed on the sys tem. The device must initial ly be enabl ed by the X erox repre se[...]

Page 6-16 Auditron Setups[...]

Xerox Document C entre 220/230/332/340 Setup G uide Page 7-1 Access Rights Acce ss Ri ghts 7 Access Rights Personal Identific ation Number s (PINs) and privileg es are assigned to users wh o need to acces s the Setup Tool s. Up to 100 PIN s, each b etween 4 and 16 digits l ong, may b e assigned. There are different levels of privileg es, depe nding[...]

Page 7-2 Access Rights Each pri vilege determi nes the ri ght to set up th e default settings fo r a specif ied set of functions, a s shown i n the table below . More tha n one privi lege can be assigned to an indiv idual user. Cu stomer pr eference det ermines whether indi vidual privileg es are ass igned to various user s or all privilege s assig[...]

Xerox Document C entre 220/230/332/340 Setup G uide Page 7-3 Access Rights Acce ss Ri ghts The fol lowing tab le illustr ates a situ ation where v arious privile ges are assi gned to fiv e users. - PIN 1234 enables i ts assign ed user to enter the Setup Tools and access only the Au ditron and Ac cess Setu p features . This user cannot acc ess any o[...]

Page 7-4 Access Rights Assign P rivileges T o uch t he Acce ss butto n on the Contr ol Panel. A pop- up window will be displ ayed on the Touch Sc reen. Pres s the # button o n the Control Panel, and e nter a PIN with Ow ner Pr iv ileg es - see NOT E be l ow . Touch Enter in th e pop-up window. NOTE: The factory default passwor d is #22222 . This pa[...]

Xerox Document C entre 220/230/332/340 Setup G uide Page 7-5 Access Rights Acce ss Ri ghts Add Pin Set User P rivileges T o uch t he Access Right s button. T o uch Ad d Pin Using the pop-up k eypad, enter a n umber between 4 and 16 digits. T o uch Sa ve . Use the search facil ity or scroll buttons to select the user pin n umb er fo r t he u s er wh[...]

Page 7-6 Access Rights Delete P IN Use the search facil ity or scroll buttons to select the User PIN n umber to be delet ed T o uch Delete PIN . T o uch Confirm.[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 8-1 Index Index 8 Index Numerics 2-sided p rinting 5-11 2-sided, s ides im aged 4-7 A A3 to 11" x 17" 5-13 about this guid e 1-1 access butt on 2-6 , 3-1 , 5-2 access rights 7-1 access setups 2-5 accoun t setup (DC220 /230) 6-11 accoun t setup (DC332 /340) 6-4 accoun t, delete (DC22 0[...]

Page 8-2 Index double -sid ed pr int ing 5- 11 duplex pri nting 5-11 duplex, s ides image d 4-7 E Ed ge Er ase (D C3 32 /3 40) 4-11 Erase (DC3 32/340) 4-9 expert i mage qual ity 4-8 F Failed Fax Files 5-22 fault overr ide 3-15 fax comm unication s etups 5-24 fax file m anagement 5-21 fax m ailbo xes 5-19 fax option s, incom ing fax 5-29 fax panel d[...]

Xerox Document Centre 220/230/332/340 Setup Guide Page 8-3 Index Index ON 2-5 orienta tion 1-4 origin al typ e 5-17 output def aults 4-6 output selection 5-12 owner pri vileges 7- 5 owne r to ols 2-3 P page mar gin 5-10 panel de faults, fax 5-16 paper at tributes 5- 11 paper s izes 3-13 paper tray priority 3-3 paper tray s auto tray switching 3-3 d[...]

Page 8-4 Index system a dminist rator pri vileges 7- 5 syst em admini strat or tools 2-3 system s erial number 1-2 , 3-13 T telephone num bers 1-3 ter mina te i mme diat el y 6-8 , 6-14 Termin ate on Job Bo undary 6-8 time setup 3-4 timers 3-6 tone 5-25 tools auditron adm inis tra tor 2-3 key oper ator 2-2 owner 2-3 syst em admini strat or 2-3 touc[...]