Xerox 6400 manual

X erox ® W orkC entre ® 6400 S yst em Administr ator Guide Guide de l’administr at eur s yst ème Español Guía del administrador del sistema P ortuguês Guia de Administração do Sistema X ero x W orkC entr e 6400 C olor Multif unction P rinter[...]

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W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 3 Co n t e n t s 1I n t r o d u c t i o n Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Configuration Steps . . . . . . . . . . . . . . . . . . . . . . . .[...]

Con t en t s W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 4 SMTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Configuring SMTP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Con ten ts W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 5 802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Enabling and Configuring 802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Con t en t s W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 6 7S c a n n i n g Scanning to a Folder on the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Enabling or Disabl ing Scan to Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Con ten ts W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 7 LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Sending a LAN Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Con t en t s W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 8 11 Customization and Expansion Xerox Extensible Interface Platf orm (EIP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170 Enabling Extensible Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

1 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 9 Introduction This chapter includes: • Ov erview on page 10 • More Inf ormation on page 11[...]

Introduction W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 10 Ov erview This guide is designed f or a system administ r ator with network administrator rights who has knowledge of netw orking concepts as w ell as experience cr eating and managing network user accounts. This guide will help you install, config ure, and manage [...]

Introduction W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 11 More Inf ormation See the f ollowing links f or more inf ormation about your printer. Inf o rmation Source Installation Guide Pa c ka g e d w i t h p r i n t e r www.xerox.com/office/WC6400docs Quick Use Guide P ack aged with printer and www.xerox.com/office/WC6400[...]

Introduction W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 12[...]

2 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 13 Initial Setup This chapter includes: • Physical C o nnection on page 14 • Initial Setup at the C ontrol Pa nel on page 15 • Initial Setup in C entreW a re IS on page 17[...]

Initial Setup W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 14 Ph ysical C onnection T o connect your printer: 1. C onnect the power c able to the printer, and p lug it into an electric al outlet. 2. C onnect one end of a C a tegory 5 or better Ethernet cable to the Ethernet port in the back of the printer. Connect the other [...]

Initial Setup W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 15 Initial Setup at the C ontrol P anel The Installation Wizard The first time the printer is turned on, the Inst alla tion Wizar d st arts. The wizard pr ompts yo u with a series of questions to help you configure basic settings f or your printer. Y ou are prompted [...]

Initial Setup W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 16 Manually Setting the P rinter’s Ethernet Int erf ace Speed The printer’s Ethernet interf a ce automatically detect s the speed of your network. If your network is connected to another auto-sensing device, such as a hub, the hub may not detect the correct speed[...]

Initial Setup W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 17 Initial Setup in C entreW are IS C entreW are IS is an app lication on the print er’s embe dded W eb server that allows you to configure and administ er the printer f rom a W eb browser on any comput er. Accessing C entreW are IS Bef ore you begin: • T CP/IP a[...]

Initial Setup W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 18 Accessing the C o nfigur ation R eport The C onfigur ation Report lists the p rinter’s curren t settings. B y def ault, a Configur ation R eport prints at startup. Viewing or P rinting th e C o nfigur ation R e port in Centr eW are IS. 1. Click Status > C onf[...]

Initial Setup W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 19 Enabling Services Services must be enabled in CentreW are IS on th e Service Registr ation page bef ore the y can be managed through the T ools & F e atur e Access page. F or details on T ools & F eature Access setup, see C ontrolling Acces s to T ools and[...]

Initial Setup W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 20[...]

3 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 21 Network C onf igur ation This chapter includes: • TC P / I P on page 22 • SLP on page 27 • SNMP on page 28 • SSDP on page 31 • LPR/LPD on pa ge 32 • Raw T CP/IP Printing on page 33 • SMTP on page 35 • LD AP on page 37 • POP3 on page 42 • HTTP on page 43 ?[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 22 T CP/IP T r ansmission C o ntrol P rotocol (T CP) and Internet Prot ocol (IP) ar e a two protoc ols within the Internet Pr otocol Suite. IP manages the tr ansmission of messa ges f rom comput er to comput er while T CP manages the actual en d-to-end conn[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 23 Configuring Dynamic Address Settings Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e e Accessing Cen t r e W a re I S on page 17. 1. At the printer control panel, press the Mac[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 24 3. T ype a unique Host Name f or your prin ter. 4. Select the desired method f or obta ining a dynamic IP address f rom the IP Addr ess R esolution drop-down menu, or select Static to define a static IP address. 5. If you select St atic , type the Machin[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 25 respond to this request with a rout er advertisem ent packet cont aining networ k-layer configur ation parameters. Notes: • IPv6 is optional and may be used in addition to or in plac e of IPv4. If both protocols are disabled, you cannot access CentreW a[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 26 DNS Configur ation f or IPv6 1. T ype an IP address f or the Pr ef erred DNS Serv er , Alternate DNS Server 1 , and Alternate D NS Serv er 2 . 2. Select Pr efer IPv6 DNS se vers ov er IPv4 if you want to use IPv6 addresses. Note: There is no sup port f o[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 27 SLP Devices use Service Location Protocol ( SL P ) t o a n no u nc e a nd l o ok u p se r v ic e s o n a l o ca l n e t wo r k. I f yo u enable SLP on the printer, it becomes a Service Ag ent (SA) and announces its services o n the netw ork to User Agents[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 28 SNMP Simple Network Ma nagement P rotocol ( SNMP) is used in netw ork management systems to monitor network-attached devices f or conditions that require administr ative attention. It consists of a set of stan dards f or network management including an a[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 29 5. T ype a name up to 256 char acters f or the def ault TRAP C ommunity Name or use the def ault val ue of SNMP_TRAP . Note: The Def ault TRAP community name is used to specify the def ault community name f or all tr aps genera ted b y this printer. The D[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 30 4. T ype the IP address of the host running the SN MP manager ap plication to be used to receiv e tr aps. Note: P ort 162/UDP is the def ault port f or traps. Y ou can select v1 or v2c based on what the tr ap receiving system sup ports. 5. Under Tra p s [...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 31 SSDP Simple Service Discovery P rotocol (SSDP) provides pr ocesses to allo w network clients with little or no static configur ation to discover network services. SSDP provides mu lticast discov ery, server-based notification, and discov ery routing optio[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 32 LPR/LPD The Line P rinter Daemo n (LPD) and Line P rint er R e mote (LPR) protocols are used to provide printer spooling and network print server functionality f or UNIX-like system s such as HP-UX, Linux, and Macintosh. Note: F or inf ormation on settin[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 33 R aw T CP/IP P rinting Raw T CP/IP is a printing method used to open a T CP socket-lev el connection ov er Port 9 100, to stream a print-ready file to the printer's input buff er. It then closes the co nnection either after sensing an End Of Job char[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 34 3. Backchannel Dat a • T o al low data f rom sev er al jobs to be interspersed, enable Backchannel Data T ransmission to Client , then enable Out of Order Back channel Data . Note: Out of Or der Backchannel Data is only a vailable when Back channel Dat[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 35 SM TP Simple Mail T ransf er Protocol (SMTP) is used b y the printer’s email f eature to deliv er scan ned images and Internet F ax jobs through email. After you enable SMTP, the Email button is enable d on the printer’s control panel. C o nfiguring S[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 36 6. If you select Syste m fo r Login Credentials f or the multifun ction device to Access the SMTP Serv er to send automated Emails , type in the Login Name and P assword . Note: Select the Select to sav e new pass wor d check box to save the Login and P [...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 37 LD AP Lightweight Dir e ctory Access P rotocol (LD AP) is a pr otocol used to process queries and updat es to an inf ormation directory, also known as an LD AP director y, stored on an external server. LD AP directories are heavily optimized f or read per[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 38 8. Under Search Timeout , select Use LD AP Server Timeout to allow the printe r to time out based on the LD AP server settings, or select Wa i t , and type in the number of seconds between 5 and 100 that the printer will wait be f ore timi ng out. The de[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 39 C o nfiguring Authorization Access b y Groups LD AP serv er user gr oups can be used to con trol acces s to services an d f eatures of the printer. F or example, the LD AP server ma y contain a group of users called Admin. Y ou can configure the Admin gro[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 40 4 . T o v e r i f y a u s e r s a c c e s s t o e i t h e r r o l e , t y p e t h e u s e r ’ s n a m e i n t h e E n t e r User Name field, then click Te s t . The T est R esults column display s the users na me if the user is a m ember of the LD AP g[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 41 C o nfiguring Filters f or LD AP Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e e Accessing Cen t r e W a re I S on page 17. 1. In C entreW are IS, click Prop e r ti e s > [...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 42 POP3 P ost Office Pr otocol, version 3 (POP 3) is a protocol t hat allows email clients to retrie v e email f rom remote serv ers over T CP/IP on network port 110. Th is printer uses POP3 f or the Internet F ax service. Note: If yo ur p r in te r i s l o[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 43 HTTP Hypertext T ransf er Pr otocol (HTTP) is a request- response st andard protocol betw een clients and servers. Clients making HTTP requests are ref erred to as UAs while serv ers responding to these requests f or resources such as HTML page s, are ref[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 44 P roxy Serv er A proxy serv er acts as a go-between f or clients s eeking services and servers that provide them. The proxy serv er filters client re quests and if the requ ests conf orm to the proxy server’s filtering rules, gr ants the request and al[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 45 NTP Network Time P rotocol (NTP) is used to synchroniz e the internal clocks of comput ers ov er a network connection at system startup and ev ery subsequent 24-hour period ther eafter. This f eature ensures that the printer’s inte rnal clock stay s syn[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 46 Ap pleT alk AppleT alk is a proprietary suite of protocols de v eloped f or networking comp uters b y Apple, Inc. Notes: • Appl eT alk has been depr ecat ed b y Ap ple, Inc., in f av or of T CP/IP networking. • If your p rinter is lock ed, you must l[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 47 NetW are NetW are is a network operating system dev eloped by Nov ell to run various services using cooper ative multitasking. Bef ore you begin: 1. Ensure an existing operational NetW are network is available 2. V e rify that you hav e administrator righ[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 48 Bindery Settings NetW are can use Bindery services f or authenticati on. Bindery servic es are a st and-alone database system containing user inf o rmation and security data. If you are using NetW are in Bindery mode, under Bindery Settings , type the na[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 49 Microsoft Networking C o nfiguring Microsoft Networking Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e e Accessing Cen t r e W a re I S on page 17. 1. Click Pr operties > C[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 50 WSD W eb Services f or Devices (WSD) is technology fr om Microsoft that provides a standard method f or discov ering and using network conne cted devices. It is sup ported in Windows Vist a and Windows Serv er 2008 oper ating systems. WSD is one of sev e[...]

Network Configur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 51 d. WS-T r ansf er : If enabled, this setting lets you specify an alternate communication port number used f or metadat a exchange with WSD clients. WS-T rans f er defines how to inv oke a simple set of f amiliar v e rbs, such as Get, P ost, P ut, and Dele[...]

Network C onfigur ation W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 52[...]

4 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 53 Security This chapter includes: • Setting up Access Rights on page 54 • C ontrolling Acces s to T ools and F eatures on page 61 • Digital C ertificates on page 62 • Secure HTTP (SSL) on page 65 • IPsec on page 66 • 802.1X on page 71 • Stored Dat a Encryption on [...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 54 Setting up Access Rights Ov erview Y ou can control access to the printer’s services and f eatures by setting up authentication, authorization, and personalization. Authentication Authentication is the process of co nfirmi ng a user’s identity b y comp aring inf or[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 55 P ersonalization P ersonalization is the process of customizing services f or a spec ific user. If your network is connected to an LD AP server, the printer can look up a user’s ho me directory and email add ress when using the Sc an to Home, or Email scanning f eatu[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 56 3. Select rules as desir ed: • Cannot con tain Fr i e n d l y N a m e • Cannot con tain User Name •M u s t c o n t a i n at least 1 number 4. Click Sav e . Note: Existing passwords are not aff e cted b y ne w password rules. Setting Up Local Authentic a tion T o [...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 57 5. Select P ersonaliz ation if y ou want to allow the printer to au tomatically retrieve user inf ormation, such as email addr ess or the home dir ectory f rom an LD AP server. This is used f or the Scan to Home f eature. Note: If LD AP is not configured, P e rsonaliza[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 58 Configuring Authentic ation Server Settings f or SMB Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e e Accessing Cen t r e W a re I S on page 17. 1. On the Authentic ation Configur ation pag[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 59 Authentication Using a C ard R eader S ystem Setting Up Authentication Using X ero x Secure Access Bef ore you begin: • Enable Secure HTTP (SSL). F or de t ails, see Enabling HTTP on page 43. • Enable the Authentication & Authoriz ation C o nfigur ation W eb Se[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 60 Manually Configuring C ontrol P anel Authentic ation If you are using a card reader system, and y o u want to allow users to access the printer when they ha ve lost or misplaced their identific ation card, you can co nfigure the printer to allow them to log in at the c[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 61 C ontrolling Access to T ools and F eatures C o ntrolling Access f or All Users T o lock, unlock, or hide tools and f eatures f or all users: Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e [...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 62 Digit al C ertif icat es A digital certificate must be installed on the printer bef ore you can enab le secure HTTP (SSL). A digital certificate is a set of data used to verify the iden tity of the holder or sender of the certificat e. A certificate includes the f ollo[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 63 Creating a R equest Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e e Accessing Cen t r e W a re I S on page 17. 1. In CentreW are IS, click Prop e r ti e s > Security > Machine Digita[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 64 C entreW are IS. T o resolve this, inst all the generic X erox R oot CA Certificate in your W eb browser. F or details, see your W eb browser’ s help. T o download the X ero x R oot CA certific ate, click Download the Generic X erox Device CA , and sav e the file on [...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 65 Secure HTTP (SSL) Y ou c an encrypt all dat a sent ov er HTTP b y establishing an encryp ted SSL connection . Y ou can enable SSL encryption f or the f ollowing services: • C onfiguring the print er in C entreW are IS • Printi ng from CentreW are IS • Printing us[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 66 IPsec Internet P rotocol Security (IPsec) is a group of protocols used to secure Internet P rotocol (IP) communicat ions b y authentica ting and encrypting each IP dat a pack et. It allows yo u to control I P communicatio n by cr eating protocol groups , policies, and [...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 67 7. If you select ed IKE , under Pr e-shared Key P as sphr as e , type the passphr ase, then click Next . 8. C onfigure selected settings below. Manual Keying Settings Manual Ke ying is used when client s ystem s either do not sup port IKE or are no t configured f or IK[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 68 Note: DH is a public-k ey cryptogr aphy scheme that allows two parties to establish a shared sec ret ov er an insecure communications channel. It is also used within IKE to est ablish session ke ys. 2. Select the DH Gr oup . Options are: • Group 2: Pr ovides a 1024-b[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 69 Managing P rotocol Groups Pr otocol groups are logical groupings of select ed protocols based on service type, service name, port number, device type . If you want to apply specific se curity policies only to some protocols, use a group to define these. Notes: If y our[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 70 Editing or Deleting a Host Group T o edit or delete a host group, select the host gr oup from the list, and click Edit or Delete . Managing Security P olicies IPSec security policies are sets of conditions, conf igur ation options, and security settings that enable two[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 71 802.1X 802.1X is an Institut e f or Electrical an d Electronics Enginee rs (IEEE) st andar d that defines a method f or port-based network access control or authentic ation . In an 802.1X secured network, the printer must be authenticat ed by a cen tr al authority, typ[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 72 In Ce ntr eW are IS 1. Click Pr operties > 802.1X . 2. Under P rotocol , select Enable 802 .1X . 3. Under Authentication Method , select the method used on y our network. Options are: • EAP-MD5 • PEAPv0/EAP-MS-CHAPv2 • EAP-MS-CHAPv2 4. T ype the User Name (De [...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 73 Stored Dat a Encryption All data on the printer’s hard driv e can be encrypted to prot ect it f rom unauthor ized access in the ev ent the drive is remov ed. T o enable User Data Encryption: Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 74 Ov erwriting Image Dat a T o ensu re that image data on the printer’s hard driv e cannot be accessed, you can delete and overwrite image data. Image data is any and all in-process or temporary user data on the disk, such as current jobs, queued jobs, temporary sc an [...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 75 5. Under Ty p e , select Fu l l to completely delet e all dat a, or Standar d to delete all data except: • Jobs and f olders stored b y the R eprint Sa ved Jobs service • Jobs stored by the Scan to Mailbox service • F ax Dial Directories • F ax Mailbox conten t[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 76 P ostScript P asswords The P ostSc ript language includes commands that al lo w P ostScript print jobs to change the printer’s configur ation. B y def ault, this capability is allowe d. T o ensure that unauthorized changes are not made, you ca n require P ostScript j[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 77 IP Filtering Y ou can pr ev ent unauthorized network access b y bloc king or allowing da ta sent f rom particular IP addresses. Creating an IP Filter Rule Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e t[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 78 3. T o edit a rule, click Edit and edit the rule. Clic k App ly . 4. T o delete a rule, click Delete . Click OK to confirm. Arr anging the Execution Order of IP Filter Rules Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st r[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 79 Audit L og When the Audit Log f eature is enable d, th e pri nter be gin s reco rding events th at ha ppen on the pr inte r. Y ou can do wnload the Audit Log as a t ab-delimited text file, and r eview it to find security breaches and assess the printer’s security. En[...]

Security W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 80 • Other Ev ent Details : Col umns 6-10 list other inf ormation about the e ven t, such as: • Ide nt it y : User Name, Job Name, C omputer Name , Pr inter Name, F older Name, or Accounting Account ID (when Network Accounting is enabled). Note: Network Authentication[...]

5 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 81 Pr i n t i n g This chapter includes: • Saving and R eprinting Jobs on page 82 • Managing Banner Sheet Printing O ptions on page 86 • UNIX, Linux, and AS/400 Printing on page 88[...]

Pri nt i n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 82 Sa ving and R eprinting Jobs The R eprint Sav ed Jobs f eature allows you to sav e a print job on the printer so that it c an be printed at any time. Enabling the R eprint Sav ed Jobs F eature Note: If y our print er is lock ed, you must log in as a syst em adminis[...]

Pri n ti n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 83 T o delete a f older: 1. In C entreW are IS, click Jobs > Sa ved Jobs . 2. Click Manage F olders ; the list of existing f olders displays. 3. Select the f older you want to delete; the Delete F o lder button activates. 4. Click Delete F older; a dialog box displ[...]

Pri nt i n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 84 5. T ype in a Job Name f or the job or select use the file na me of the document be ing submitted. 6. F rom the Sav e in F older drop-down menu, select the f older to use f or the sav ed job. Note: Y ou can also use the Def ault Public F older or create a new publi[...]

Pri n ti n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 85 4. T ype the app ropriat ely f ormatt ed addr ess in the IP Addr ess: P ort field. The def ault port number is 21 . 5. In the Document P a th field, specify the path to the file r epository. 6. In the File Name field, type the name f or the backup to r estore. This[...]

Pri nt i n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 86 Managing Banner Sheet P rinting Options Y ou can set the print e r to print a Banner Sheet wi th each p rint job. The banner sheet cont ains inf ormation identifying the user and job name. Th is option ca n be set in the print driv er, in C entreW are IS, or at the[...]

Pri n ti n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 87 4. Click the Adv anced t ab. 5. Click to expand the Pap e r / O u t p u t option. 6. Click Banner Sheets , then click the down arrow and select Enabled or Disabled . Note: If banner page printing is dis abled through C entreW are IS or the at the p rinter contr ol [...]

Pri nt i n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 88 UNIX, Linux, and AS/400 P rinting UNIX -base d pri nting uses LPD/ LPR port 5 15 or lp to port 9100 to pro vide printer spoo ling and network print server f unctionality. X e rox printers can communicat e using either protocol. X erox Services f o r UNIX S ystems ([...]

Pri n ti n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 89 4. In the Oper ating System list, select UNIX , Linux , or Sun Solaris . 5. In the language list, select language. 6. Click Go . Y ou must downl oad the f ollowing two .tgz files: 1. Prin ter Model P ackage file which cont ains ppd files f or all print er models. T[...]

Pri nt i n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 90 P r inting f rom a Linux W orkstation Ensure that CUPS is inst alled and running on your workstation. The instructions f or installing and building CUPS are contained in the CUPS Software Administr ators Manual, written and copyrighted b y Easy Software P roducts. [...]

Pri n ti n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 91 The XT OOLSxxxx library provides a source WSCO f or ea ch sup ported X erox printer or device. Y ou only need to downlo ad and inst all the libr ary once. Notes: • The host print tr ansf orm only works on files that are of the type AFPDS and SCS. PIDS f ormatted [...]

Pri nt i n g W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 92[...]

6 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 93 Managing C opy F unctions This se ction include s: • Specifying Def a ult C opy Settings on page 94 • Changing the R e ading Order on page 95 • Creating Copy F eature P resets on page 96[...]

Managing C opy Functions W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 94 Specif ying Def ault C opy Settings Note: If y our print er is lock ed, you must log in as a syst em administr ator. F or details, see Sys t em Administrator Access at the C ontrol P a nel on page 15. 1. At the printer control panel, press the Machine S[...]

Managing C opy F unctions W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 95 Changing the R eading Order Note: If y our print er is lock ed, you must log in as a syst em administr ator. F or details, see Sys t em Administrator Access at the C ontrol P a nel on page 15. Yo u c a n c h a n g e : • The order that pages ar e scan[...]

Managing C opy Functions W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 96 Creating C opy F eature P resets Note: If y our print er is lock ed, you must log in as a syst em administr ator. F or details, see Sys t em Administrator Access at the C ontrol P a nel on page 15. Y ou c an define copy f eature presets f or the f ollow[...]

Managing C opy F unctions W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 97 R educe/Enlarge P resets T o change the presets f or reducing or enlarging images: 1. T ouch Re duce/Enlarge P resets . 2. T o change a proportional preset, touch P roportional % , touch the desired preset between 1 and 10, then type the percent age us[...]

Managing C opy Functions W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 98[...]

7 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 99 Scanning This chapter includes: • Scanning to a F older on the P rinter on page 100 • Scanning to an Email Address on page 104 • W orkflow Scanning on page 106 • Scanning to a User’s Home F older on page 116 • C onfiguring the Printer f or the Xer ox Scan Utility [...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 100 Scanning to a F older on the P rinter The Scan to Mailb ox f eature allows users to scan fi les to mailboxes, which ar e f olders creat ed on the printer’s hard drive. These files can then be retr iev ed through C entreW are IS. This f eature provides network sca nn[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 101 • Pr ompt for passw ord when sc anning to private f o lder : Enable this option to require users to type the privat e f older password at the control panel ev ery time the y scan a job to that privat e f older. • Allow access to job log data file : Enable this opt[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 102 5. Next to Cleanup time , select Hourly to ha v e files meeting the crit eria specified deleted at the beginning of ev ery, or select Daily and specify the time of day f or the delete process to run. 6. Click Apply . Delete Sc an F olders Y ou can modify or delet e sc[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 103 4. Under F older Oper ations , type a new password f or Change F older P assword. 5. R etype the password f or Confirm F o lder Passwor d , then click Sav e P assword . Note: Both of these processes perf or m the same task. Monitoring C apacity Capacity is the tot al [...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 104 Scanning to an Email Address The Email f eature allows users to s can a d ocument and send it to an Email addr ess as an a tta chment. Note: F or instructions e xplaining how to use this f eature, see the User Guide at www.xerox.com/office/WC6400doc s . The Email f ea[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 105 7. V erify the printer is not on a restricted host list on the SMTP server. 8. V erify the printer’s account name and password are correct. See also: See the Online Su pport Assistant at www.xerox.com/office/WC6400 sup port .[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 106 W orkflow Scanning W orkflow Scanning al lows you to scan an original document and distribute and archive the scanned image file. The W orkflow Scanning f e ature is designed to simplify the t ask of scanning many multi- page documents and sa ving the scanned image fi[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 107 • Create a f older within the FTP root. Note the dire ctory path, user name, an d password. This is your file repository. • T est the connection. Log into the file reposito ry f rom a computer with the user name and password. Create a new f older in the directory,[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 108 T o configure file repository settings: Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e e Accessing Cen t r e W a re I S on page 17. 1. In C entreW are IS, click Prop e r ti e s > Servic[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 109 5. Select the address type. Op tions are IPv4 or Host Name . 6. T ype the ap propriately f ormatted address and port number in the Address: P ort field f or the serv er where the file repository is loc ated. The def ault port number is 139. 7. T ype the Shar e Name in[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 110 T o download a sample CGI scri pt: Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e e Accessing Cen t r e W a re I S on page 17. 1. In C entreW are IS, click Prop e r ti e s > Services &g[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 111 C o nfiguring the Def ault T emplate Bef ore you can use the W orkflow scanning f eature, yo u mu st c rea te a nd e dit a tem pl ate. A te mpl ate conta ins scan settings, and a t least one destination f or the scanned image files. Y ou must configur e the def ault t[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 112 3. T o allow users to modify the If you want the Field Name value, select Edit able next to User Editable . T ype a value in the Field Labe l field. The label should identify the purpose of this field to the user. Select Not Edit able if you do not want the user to ch[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 113 • Pr ompt at User Interf ace : Select this if you do not ha ve an authentic a tion server. Users are prompt ed to type in a user name and passwo rd at the print er's control panel when they attempt to access a network t emplate. • Pr ompt if Authenticated Use[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 114 •F T P : FTP on page 106. • NetW are: NetW are NCP on page 107. •S M B : SMB on page 108 • HTTP or HTTPS: HTTP/HTTPS on page 109 . Note: The f ormat f or a directory path f or FTP is /directory/directory , fo r S M B , t h e fo r m a t i s directorydir ector[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 115 T roubleshooting W orkflow Scanning If you are experiencing problems with W ork flow Scanning, verify the f ollowing: Notes: • R esolve any mechanical issues bef ore attempting to use W orkf low Scanning. F or assistance and sup port, see www.xerox.com/office/suppor[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 116 Scanning to a User’s Home F older The Scan to Home f eature allows users to sca n to their home f older as defined in your LD AP directory, or to a shared f older on the network. Bef ore you begin: • Enable W orkflow Scann ing. F or details, see C onfiguring W ork[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 117 C onf iguring the P rinter f or the X erox Scan Utility The Xe rox Scan Utility (XSU) allows y ou to scan di rectly to your co mputer and helps y ou manage and distribute sc anned image files. Bef ore y ou can sc an, you must crea te a temp late in the utility. The te[...]

Scanning W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 118[...]

8 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 119 Fa x This chapter includes: • Embedded F ax on page 120 • Serv er F ax on page 131 • Internet F ax on page 135 • LAN F ax on page 138[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 120 Embedded F ax This se ction include s: • Enabling Embedded F ax on page 120 • C onfiguring Embedded F ax Settings on page 120 • Setting F ax Def aults on page 121 • Setting T r ansmission Def aults on page 123 • Fa x M a i l b o x e s on page 124 • Fa x R e p [...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 121 6. T ouch Next . 7. Select f ax send and receiv e Opti ons : • Send and R eceiv e • Send Only • Re c e i ve O n l y 8. If allowed, under Dial T ype , select your dialing method. If you ha ve a tone line, select To n e . If you hav e a 10-pulse-per-second line, selec[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 122 • Disabled : Allows f axes to print if the f ax telephone numbers are no t stored in the speed dial directory. 4. T ouch Sav e . 5. T ouch Close , then log out. Enabling or Disabling the Secure F ax F eature Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g i[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 123 Setting Def a ult Output Options 1. If your printe r has a finisher, and you want documents st apl ed, touch Enable under Staple . 2. T o have f axes printed on both sides of the page, touch Enable under 2-Sided . 3. T ouch Sav e . Setting T r ansmission Def aults T o def[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 124 Batch Send 1. On the T ransmission Def aults screen, touch Batch Send . 2. T o enable Batch Send , touch Enabled . 3. T ouch Sav e . Audio Line Monitor 1. On the T ransmission Def aults screen, touch A udio Line Monitor . 2. T o enable Audio Line Monitor, touch Enable . 3[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 125 Storing a F ax in a Mailbox Local Mailbox 1. At the printer control panel, touch Fa x . 2. T ouch the Fa x O p t i o n s t ab, then touch Mailboxes . 3. T ouch Store to Loc al Mailbox . 4. Use the touch-screen ke yp ad to type the f ollowing: • Mailbox Number • Mailbo[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 126 F ax R eports Y ou can configure thr ee diff erent reports, Activity Re port, Confirmation R eport, and Broadcast and Multipoll R eport. Setting Up F ax R eports Note: If y our print er is lock ed, you must log in as a syst em administr ator. F or details, see Sys t em Ad[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 127 T o print a f ax report: 1. At the print er control panel, touch the Machine Status . 2. T ouch the To o l s tab , t o uc h Service Settings , then touch Embedded F ax Settings . 3. T ouch Pr in t F a x Re po r t s , then touch the arrows to scroll if needed. 4. T ouch th[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 128 3. T o enable Non-Secure P olling, touch Non-Secur e P olling . Any f ax machine can access the stored fa x e s . 4. T o enab le Secure P olling, touch Secure P olling . Y ou must specify the f ax machines that can access the stored f axes. Use the control-panel k eyboard[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 129 Defining Mailbox and P olling P olicies T o define how long polled and stored documents should be re tained on the print er: 1. At the printer control panel, press the Machine Status button. 2. T ouch the To o l s tab , t o uc h Service Settings , then touch Embedded F ax[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 130 4. Place your documen ts in the document handler, then pr ess Start . 5. V e rify that your documents were received b y the local f ax machine.[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 131 Serv er F ax Serv er F ax allows you to send a f ax ov er a net work to a f ax serv er, which then sends the f ax to a f ax machine over a phone line. Bef ore you ca n send a serv er f ax, you must configure a f ax filing repository, or filing loc ation. The f ax server r[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 132 Configur e a F a x R epository using SMB Bef ore you begin: • Create a shared f older to be used as a f ax repository. Note the Share Name o f the f older and the C omputer Name or Serv er Name. • Create a user account and password f or the printe r with full access r[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 133 6. T ype the path to the scan reposit ory in the Document P ath field. 7. Under Login Credentials to Access the Destination , select Sy st e m to hav e the system log into the server, or Authentic ated User to hav e your authentic ati on serv er determine access. 8. T ype[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 134 5. On the Def aults page, you can change other settings: • Serv er F ax : Y ou can adjust the f ollowing settings: • 2-Sided Scanni ng •C o n t e n t T y p e • How Original was P roduced • R esolution • Image Quality : Y ou can adjust the f ollowing settings: [...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 135 Internet F ax Internet F ax allows you to sc an a document at the control panel and send it to a destination using an email address, or to receiv e and print an email with attachments. Y ou can also print a tr ansmission report. A telephone l ine connection is not req uir[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 136 Fili ng Op tio ns Note: If yo ur p r in te r i s l o c ked , yo u mu s t l o g in a s a s ys t em a dm i n i st ra to r . F or d e tai l s , s e e Accessing Cen t r e W a re I S on page 17. 1. In CentreW are IS, click Prop e r ti e s > Services > Internet F ax > [...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 137 Internet F ax Addresses Y ou can store Internet F ax email addresses in the pr in ter’s int ernal address book or y ou can configure the printer to ref erence a network LD AP di rectory. T o configure LD AP settings, see LD AP on page 37. T o add Internet F ax addresses[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 138 LAN F ax Local Area Network (LAN) F ax allows yo u to send a f ax from the print driv er on your computer to a f ax machine over a telephone line. Users select the F ax option f rom their print driver. Note: Only W orkCen tre models 6 400X and 6 400XF can send a LAN f ax.[...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 139 3. Click the recipient that you want to f ax to. Note: T o view the details f or the recipien t, double-click the recipient name. 4. If you wa nt to add mor e than one r e cipient, hold down the Ctrl key o n yo u r ke yb o a r d an d c l i c k each name. 5. When y ou hav [...]

Fa x W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 140 6. If your t elephone syst em requires a prefix f or f ax numbers, select Dialing Pr efix under F ax Dialing Opt ion s , and type the prefix in the field. 7. If your call r equires a Char ge C ode number f or billing purposes, select Credit C ard and type the details f or[...]

9 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 141 Accounting This chapter includes: • Xerox Standard Acco unti ng on page 142 • Network Accounting on page 146 • Enabling Accounting in P rint Driv ers on page 148[...]

Accounting W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 142 X erox St andard Accounting X erox St andard Accounting (XSA) tracks the number of copy, print, scan, and f ax jobs f or each u ser. Y ou can set limits to r estrict the tot al number of jobs b y type that a user can produce. Y ou can then gener ate reports listing [...]

Accounting W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 143 Creating a New User Account and Setting Usage Limits Notes: • Y ou must cr eate a gr oup account bef ore you can creat e and add user accounts. • If your p rinter is lock ed, you must lo g in as a sy stem a dministr ator. F or det ails, see Accessing CentreW are[...]

Accounting W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 144 Note: If y our print er is lock ed, you must log in as a syst em administr ator. F or details, see Initial Setu p in CentreW a re IS on page 17. 1. In CentreW are IS, click Prop e r ti e s > Accounting > X erox Standar d Accounting > Gener al Accounts 2. Un[...]

Accounting W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 145 P r inting a R eport Y ou can print a re port that lists the numbers of im pressions recorded f o r each user and each account. T o print a report: Note: If y our print er is lock ed, you must log in as a syst em administr ator. F or details, see Initial Setu p in C[...]

Accounting W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 146 Network Accounting Network Accounting allo ws you to manage pr inter usage with d etailed cos t analysis c apabilities. P rint, Scan, F ax, and C opy jobs are tr acked at the print er and stor ed in a job log. All jobs r e quire authentication of User ID and Account[...]

Accounting W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 147 8. T ouch Sav e again. 9. On your network accounting serv er, open the network accounting ap plication. 10. C onfigure the ap plication to define the destination f or retrie val of dat a as the IP address or the fully qualified domain name of the prin ter. T roubles[...]

Accounting W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 148 Enabling Accounting in P rint Drivers Jobs sent f rom a user’s computer c an only be coun ted if accoun ting is enabled in the print driv er. Enabling Accounting in a Windows Prin t Driv er 1. F rom the Start menu select Pri n te r s a n d F a xe s fo r W i n d o [...]

10 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 149 Administr ator T ools This chapter includes: • Monitoring Alerts and Status on page 150 • Energy Saving Settings on page 152 • Sys t em T i m e O u t on page 153 • T aking the Printe r Offline on page 154 • SMart eSolutions and Billing Inf ormation on page 156 •[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 150 Monitoring Alerts and St atus Alerts Any current alerts or warnings that occur on the printer are display ed in C entreW are IS on the Description and Alerts page. At the bottom of the pa ge , the alerts are listed along with details about each alert and [...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 151 6. T ype a number between 1 and 60 minutes in the field under Set jam timer f or release of status to selected groups to specify how many minutes the printer waits after a jam is detected bef ore it sends an email sta tus message. T he def ault time is 0 [...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 152 Energy Sa ving Settings Note: If y our print er is lock ed, you must log in as a syst em administr ator. F or details, see Sys t em Administrator Access at the C ontrol P a nel on page 15. 1. At the printer control panel, press the Machine Status , then t[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 153 T ouch Screen Settings Setting the Def ault T ouch Screen View Note: If y our print er is lock ed, you must log in as a syst em administr ator. F or details, see Sys t em Administrator Access at the C ontrol P a nel on page 15. 1. At the printer control p[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 154 T aking the P rint er Offline T o prevent the printer f rom either sending or receiv ing jobs ov er the network at any given time, you c an tak e the printer offline. This allows you to perf or m printer mainte nance without jobs being sent to the printer[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 155 7. T ouch Re se t . Notes: • Using Software R esets to restart the printer is f aster and wastes less consumables than turning the printer on and off. • R estarting the printer can t ake up to fiv e minutes. Y ou can not access CentreW are IS during t[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 156 SMart eSolutions and Billing Inf ormation SMart eSolutions SMart eSolutions is a suite of f eat ures that simplifies printe r ownership and administr ation. It provides f ree services to enable administr ation of metere d billing and sup plies replen ishm[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 157 4. Under C ommunic ation Setup , under Daily T r a nsmission Time , type the time of day that you want the printer to perf orm its daily communication with X erox. 5. Click Apply to accept the current settings or Undo to ret ain the previous settings. 6. [...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 158 Billing Inf ormation The Billing Inf ormation page display s the count of pages print ed or gener ated in black and white or color f or billing purp oses. 1. In CentreW are IS, click Statu s > Billing Inf ormation . The list of pages printed or gener a[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 159 Cloning This f eature allows you to sav e your printer settings in a clone file. Y ou can use the clone file to copy your printer settings to another printer, or use it to back up and restore settings on your own printer. Note: If you ar e using the clone[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 160 Installing a Clone F ile Notes: • If your p rinter is lock ed, you must lo g in as a sy stem a dministr ator. F or det ails, see Accessing CentreW are IS on page 17. • This procedure will cause the printer to restart and will be unavailable ov e r the[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 161 Address Books If yo u r n et w or k i s c o n ne c te d t o a n L DAP s e r ver y ou can configure the printer to look up addresses f rom the LD AP directory. F or details, see LD AP on page 37. If you do not ha ve an LD AP server, y ou can use the F ax A[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 162 Map ping the Address Book 1. T o map the address b ook inf ormation in the .csv file to the Public Address Book fields in Cen t r e W a re I S , c l i ck Map Existing Address Book . 2. Under Imported Heading , select the labels f rom your import ed file t[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 163 F ont Management Utility The Centr eW are F ont M anagement Utility al lows you to manage f onts on one or more printers on your network. Note: The X erox C e ntreW are F ont Management utility is a vailable on the X erox w ebsite at www.xerox.com/office/[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 164 Network L ogs Log files are text files of recent printer ac tivity that are creat ed and stor ed in the print er. Log files ar e used to monitor network activity or troubleshoot network problems. Log files are cr eated in an encrypted f ormat a nd can be [...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 165 Customizing P rinter C ont act Inf ormation The support page in Centr eW are IS displays contact inf ormation f or service and supplies as well as f or about the system administr ator. Y ou can customize th is inf ormation to display your company’s cont[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 166 Updating the P rinter Software When X erox releases a new version of print er software or firmware, you can update y our printer to incorpor ate the new fi xes and improv ements. Updating the Software • Manual : Downloa d the latest softwar e update fil[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 167 Using a USB Memory Stick 1. Create a directory f older on your memory stick called UPGRADES. 2. C opy the software .dlm file to this directory. 3. Insert the memory stick into the printer’s USB host port. The software upgr ade process begins momentarily[...]

Administr ator T ools W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 168[...]

11 W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 169 Customization and Expansion This chapter includes: • X erox Extensible Interf ace Platf or m (EIP) on page 170 • Auxiliary Inte rf ace Kit on page 171[...]

Customization and Expansion W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 170 X erox Ext ensible Interf ace Platf orm (EIP) X erox Extensible Interf ace Platf orm (E IP) allows independent software vendors and partners to dev e lop personalized and customized docum ent management solutions that c an be integr ated and accesse[...]

Customization and Expansion W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 171 Auxiliary Inte rf ace Kit An Auxiliary Interf ace Kit, or a F oreign Device Int erf ace kit, is a third-party access and accounting device such as a coin operated prin ter accessory or a card reader that can be attached to the printer. Installation [...]

Customization and Expansion W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 172[...]

A W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 173 Audit L og E v ent Identif ication Numbers[...]

Audit Log Ev ent Identification Numbers W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 174 Audit L og E v ent Identif ication Numbers C olumn 4 of the Audit Log cont ains a unique value that iden tifies the ev ent. The f ollowing t able lists the identification number and the corresp onding event list ed in the Audit Log: Ev e[...]

Audit Log Ev ent Identification Numbers W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 175 27 P ostscript Passwords 29 Network User Login 30 SA login 31 User Login 32 Service Login Diagnostics 33 Audit log download 34 IIO f eature status 35 SA pin changed 36 Audit log T ransf er 37 SSL 38 X509 certificat e 39 IPSec 40 SNMPv3 4[...]

Audit Log Ev ent Identification Numbers W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 176[...]

W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 177 Index Numerics 802.1X authentication configuring at the control panel, 71 configuring in CentreWare IS, 72 enabling, 71 A accounting (job), 141 enabling in Macintosh printer driver, 148 enabling in printer drivers, 148 enabling in Windows printer driver, 148 address books edit[...]

Index W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 178 D date and time setting printer, 15 default touch screen view, 153 DHCP default settings, 25 digital certificates creating a self-signed, 62 creating requests for, 63 definition of, 62 installing, 62 installing trusted ro ot certificates, 63 DNS/DDNS settings configuring[...]

Index W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 179 image data deleting manually, 7 4 overwriting, 74 scheduling routine deletion of, 74 image shift presets creating, 96 Installation Wizard using, 15 Internet fax, 135 adding fax recipients to, 138 adding recipients from personal phonebooks, 138 configuring receive setting[...]

Index W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 180 setting, 15 Low Supply Warning enabling display of, 151 LPR print jobs disabling banner sheets for, 86 LPR/LPD, 32 enabling, 32 M Maintenance Assistant, 156 manual keying settings configuring, 67 Microsoft Networking, 49 N NDS configuring, 48 NDS authentication, 58 neigh[...]

Index W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 181 printer connection cable type, 14 printer customization and expansion, 169 printer fax numb er setting, 15 printer features controlling access to, 61 restricting access to, 17 printer installation, 15 printer location assigning, 18 printer name assigning, 18 printer secu[...]

Index W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 182 SLP, 27 SMart eSolutions, 156 enabling, 156 Maintenance Assistant, 157 Meter Assistant, 157 Supplies Assistant, 157 SMB authentication, 58 SMTP, 35 SMTP server configuring, 35 setting job size, 35 SNMP, 28 enabling, 28 SNMP advanced settings, 29 SNMP v1/v2c properties ed[...]

Index W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 183 workflow scanning template pool configuring repository settings for, 113 workflow scanning templates updating list of at control panel, 11 4 WSCO installing, 91 WSD (Web Services for Devices) enabling, 50 WSD services configuring, 50 X Xerox Root CA certific ate download[...]

Index W orkCentre 6400 Multifunction P rinter Sy stem Administr ator Guide 184[...]