Xerox 665E manual

FreeFlow Scanner 665E Getting Started For the DocuColor 8000/7000 Digital Press 701P4415 0 V e rsion 1.0, Septem ber 2005[...]

Xerox Corporation Global Kn owledge & La nguage Serv ices 800 Ph illips Roa d Bui lding 845 Webster , New Y ork 14580 © Copyright 2005 by Xerox Corporation. All Rights Reserved. Printed in the U.S.A. Copyright protection claimed includes all forms and matters of c opyrighted material and inf ormation now allowed by statutory or judicial law or[...]

FreeFl ow Scanner 665E Gett ing S tart ed i T able of content s Conventions v Symb ols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Writing s tyl e con vent ions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi Safety notices vii Elec trica l saf ety . . . . . . . . . . . . . . . . . . . [...]

FreeFl ow Scanner 665E Gett ing S tart ed ii Product r ecycling and disposal . . . . . . . . . . . . . . . . . . . . . . . . . xxii Nort h Ame rica . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxi i European union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxii Other count ries . . . . . . . . . . . .[...]

FreeFl ow Scanner 665E Gett ing S tart ed iii 3. Scan and Print 3-1 Opening the Scan and Print appl ication . . . . . . . . . . . . . . . . . . 3-1 Scan and print an original . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Scan and print a large j ob . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3- 3 Scan and save documen [...]

FreeFl ow Scanner 665E Gett ing S tart ed iv[...]

FreeFl ow Scanner 665E Gett ing S tart ed v Conventions S tandardi zed conventions have been used in this manual t o assist you in visuall y locating and identi fying info rmation quickly . Symbol s CAUTION: This symbol alert s you to an action that may cause damage to hardware, sof tware, or resul t in the l oss of da ta. W ARNING: W arnings mark [...]

FreeFlow Scanner 665E Ge tting S tar ted vi Convent ions The 1 2 3. .. symbol indicates t he beginnin g of a t ask or work process yo u should use to compl ete a pro cedure and is f ollowed by the first step of a numbered procedure, task, or work process. NOTE: This symbol calls your attenti on to inf ormation that is helpf ul, but not essential to[...]

FreeFl ow Scanner 665E Gett ing S tart ed vii Safety notices This Xerox product and t he recommended suppl ies are desi gned and tested to meet str ict safety requir ements. These include safety a gency approval and compliance to est ablished environment al standards. Please read the following in structions carefull y before operating the pr oduct,[...]

FreeFlow Scanner 665E Ge tting S tar ted viii Safety not ices W ARNING: Never push o bjects of any ki nd into slot s or openings on this equipment . Making a contact wi th a voltage point or shorting out a p art may result i n fire or electri cal shock. If any of the followi ng conditions occur , immediately swit ch off the power to the machine a n[...]

FreeFl ow Scanner 665E Gett ing S tart ed ix Safety not ices Laser safety North America This prod uct complie s with saf ety sta ndards and is cert ified a s a Class 1 Laser product under the Center for Devices and Radiological Health ( CDRH) of the Unit ed S tate s Food and Dru g Administr ation (FDA) i mplemented regul ations for laser product s.[...]

FreeFlow Scanner 665E Ge tting S tar ted x Safety not ices Europe (EU) and other mark et s This produc t complies with IEC’s safety st andard 60825-1 (Edition 1.2) issued August 2001. The equipment complies wit h laser product performanc e stand ards set by government al, nat ional, a nd internati onal agencie s as a Class 1 Laser Product. It doe[...]

FreeFl ow Scanner 665E Gett ing S tart ed xi Safety not ices Maintenance safety • Do not attempt any maintena nce procedure that is not specifi cally descr ibed in the document ation suppli ed with your product. • Do not use aerosol cleane rs. The use of supplies that are not approved may cause poor perform ance of the press and could create a [...]

FreeFlow Scanner 665E Ge tting S tar ted xii Safety not ices • Do not se t up the mach ine in li ne with the cold air fl ow from an air condit ioning system. • Do not place cont ainers of cof fee or other liquid on the machine. • Do not block or cover the sl ots and openin gs on the machine. • Do not attempt to ov erride any electrical or m[...]

FreeFl ow Scanner 665E Gett ing S tart ed xiii Notices Radio frequen cy emissions FCC in the USA This equipment has been tes ted and found to comply with the limit s for a Class A digit al device, pursuant to Part 15 of the Federal Communi cations Commissio n (FCC) Rules . These li mits are desi gned to prov ide reasonabl e protect ion against h ar[...]

FreeFlow Scanner 665E Ge tting S tar ted xiv Notice s Regulatory information for RFID This product gener ates 13.56 MHz using an Inducti ve Loop System as a Radio Frequenc y IDentific ation syst em device (RFID). This system is certif ied in compliance with Europea n Council Di rective 99/5/ EC and applicabl e local laws or regulations as applicabl[...]

FreeFl ow Scanner 665E Gett ing S tart ed xv Certifications in Europe The CE marki ng that is applied t o this product symbolizes Xerox Declarati on of Conformity with t he fo llowing applicabl e Directiv es of the European Union as of the dates indi cated: January 1, 199 5: Council Di rective 73/ 23/EEC amended by Council Direc tive 93/68/ EEC, ap[...]

FreeFlow Scanner 665E Ge tting S tar ted xvi Notice s W ARNING: In order t o allow t his equip ment to oper ate in proximit y to Indu strial, Scient ific, and Medical (ISM) equipment, the exter nal radiati on from the I SM equipment may hav e limited or spec ial mi tiga tio n m eas ure s tak en. W ARNING: This is a Class A product in a domestic env[...]

FreeFl ow Scanner 665E Gett ing S tart ed xvii Notice s Bonds. (U.S. Savi ngs Bonds may be photographed only for publicity pu rposes in connect ion with the camp aign for the sale of such bonds.) Internal Revenue S tamps. (If it is necessary to reproduce a legal do cument on which there i s a canceled r evenue st amp, this may be d one provided the[...]

FreeFlow Scanner 665E Ge tting S tar ted xviii Notice s 6. Passport s. (Foreig n Passports may be photographed. ) 7. Immigration Pa pers. 8. Draf t Registrati on Cards. 9. Selectiv e Service Induc tion Papers that bear any of t he followi ng Registrant’ s information: Earnings or Inco me Dependency S tat us Court Record Previous milit ary service[...]

FreeFl ow Scanner 665E Gett ing S tart ed xix Notice s It’ s i lleg al in C anada Parliament, by st atute, has forbidden the repro duction of the followi ng subjects under cer tain circumst ances. Penalties of fi nes or imprisonment may be imposed on those guilty of making such copies. 1. Current b ank notes or current paper money . 2. Obligati o[...]

FreeFlow Scanner 665E Ge tting S tar ted xx Notice s Environment al notices f or the USA As an ENERGY S T AR ® partner , Xerox Corporation has determined that t his product meet s the ENERG Y ST AR guidelines for energy ef ficiency . The ENERGY ST AR and ENERGY ST AR MAR K are registered United S tated tr ademarks. The ENERGY ST AR Off ice Equipme[...]

FreeFl ow Scanner 665E Gett ing S tart ed xxi Notice s Environmen t al notices for Canad a T erra Choice Environmental Services, Inc. of Canada has veri fied that this Xerox product conforms to all appl icable Environment al Choice EcoLogo requir ements for minimized impact t o the environment. As a parti cipant in the Envi ronmental Ch oice progra[...]

FreeFlow Scanner 665E Ge tting S tar ted xxii Notice s Product recyc ling and disposal If you are managing the disposal of your Xerox product, pleas e note that the produ ct contains le ad and other materials whose disposal may be regul ated due to environment al consid erations. The presence o f lead i s full y consiste nt with global regulat ions[...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-1 1. Overview We know you’re anxious t o sta rt using on your FreeFlow Scann er 665E for the DocuColor 8000/7000 Digital Press! This booklet will help you become familiar wit h your FreeFlow Scanner 665E before your t rainer arrives. Here’ s what you’ll learn: • What happens at inst allation and s[...]

FreeFlow Scanner 665E Ge tting S tar ted 1-2 1. Overview What happens at Inst allation and Setup Y our Xerox represent ative inst alled the FreeFlow Scanner 665E and it s associated PC. Y our Xerox Ser vice Represent ative also inst alled FreeFlow Scanner 665E software on the PC. A test jo b was sent from the scan ner to the Digit al Press to ensur[...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-3 1. Overview Media document ation T o download additional information about media that your Digit al Press support s, go to http://www .xerox.com . Here you can download the followi ng media documents: • DocuColor 800 0/7000 Operator Manual • DocuColor 800 0/7000 System Admini stration Gui de • Fre[...]

FreeFlow Scanner 665E Ge tting S tar ted 1-4 1. Overview What’ s your j ob? If you are the Key Ope rator or User The Key Operator or User is the person or per sons who are the everyday us er of th e FreeFlow Scanner 665E. This person (s) performs any dail y , basic operations ass ociated with scanning and/or pr inting the scanned docume nts. The [...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-5 1. Overview Scanner hardware over view The Xerox FreeFlow Scanner 665E is a high quali ty , high volume scanner . T eam ed with scanning software and a person al computer , the scanner is a powerful tool for capturing and manipulating graphics and text. Scanner com ponents The scanner is compri sed of t[...]

FreeFlow Scanner 665E Ge tting S tar ted 1-6 1. Overview them in the input tr ay . Document Glass: The Document Glass provides a 12 x 18 inch (304.8 mm x 457.2 mm) scanning area and has st andard and book registrat ion guides. Scan directly from the Document Glas s if you are scanning an image on phot ographic p aper or you are scanni ng a delicate[...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-7 1. Overview SCSI cable: The SCSI cable enables communi cation between the scanner and the host PC. Pow er co rd: Plug the power cord into the scanner at the left rear p anel. SCSI cable Power cord[...]

FreeFlow Scanner 665E Ge tting S tar ted 1-8 1. Overview Overview of FreeFlow applic ations KEY POINT : This book uses illustrations showi ng a DocuColor 8000 Digit al Press con nected to a Fiery EXP8000 color server . Y our syste m may vary depend ing on the digital press and color server for your work environme nt. For more de tailed information [...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-9 1. Overview Powering on/off the system The system consist s of the scanner , the PC monitor , the and the PC workstat ion (hard drive tower , mouse, and keyboard). Powe r on Follow these step s when powering on the system. 1. Power on the scanner and wait for the green LED to light . 2. Power on t he PC[...]

FreeFlow Scanner 665E Ge tting S tar ted 1-10 1. Overview RDO files RDO is t he three-let ter extens ion for the Raster Document Object file type. As st ated earli er , the RDO file t ype is used pr imarily wit h FreeFlow , but you can use RDOs with other Fr eeFlow applicat ions, or convert them to PostScript or PDF files . An RDO is a document fil[...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-1 1 1. Overview FreeFlo w Help The FreeFlow Scanne r 665E online Help system is an excell ent source of i nformation about the featur es available and h ow to use them. Access ing th e Help sy stem Y ou can access the onli ne Help system in a number of ways. The easiest way is to use the Help menu. Perfor[...]

FreeFlow Scanner 665E Ge tting S tar ted 1-12 1. Overview 2. Select t he Index t ab to display an alphabet ical list of Help topics. As you enter text i nto the T ype i n the keyword to find te xt box, topics associated wit h the words you type display . 3. Select t he Search t ab to search t he entire Hel p system f or one or more specific keyword[...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-13 1. Overview 6. Double-cl ick on th e Enhance Image set tings topic in the Select T opics to display list box. The topic displays in the text wi ndow on the ri ght. NOTE: Y ou can st ore any displ ayed Help t opic as a Favorite. With the desired topi c selected, clic k on the Favorites t ab. Select Add [...]

FreeFlow Scanner 665E Ge tting S tar ted 1-14 1. Overview Using the Document Glass Use the document gl ass under the following conditi ons: • The document is old, fr agile, or torn • The document s tock is lighter t han 13 lb. or heavier than 32# lb. • The document is on coated stock, in kjet paper , photographic paper , or other rigid media [...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-15 1. Overview Scanning a bound docume nt T o scan a bound document: 1. Raise the document feeder . 2. Place the bound document on the Document Glas s, register ing it on the front center edge, as indic ated by the icon on the document glass frame. 3. Lower the document feeder , being ca reful not t o mov[...]

FreeFlow Scanner 665E Ge tting S tar ted 1-16 1. Overview Using the ADF The ADF enable s you to scan 1-si ded and 2-s ided documents quickly , and returns them in a stack in the same order you placed them in the input tr ay . Use the ADF for rapid scanning o f up to 1 00 pages. The ADF can feed pages f rom 5.5 x 6.5 in. (139.7 x 165.1 mm), long edg[...]

FreeFl ow Scanner 665E Gett ing S tart ed 1-17 1. Overview 4. From Advanced Scanning, cl ick the SEF/LEF toggle to specify how the document is loaded in the input tray . 5. Make th e desired sele ctions from the Advanced Scanning and Scan and Print applicat ions. The Scan and Pr int appli cation is discussed in Chapter 3 on page 3-1 . 6. When satis[...]

FreeFlow Scanner 665E Ge tting S tar ted 1-18 1. Overview[...]

FreeFl ow Scanner 665E Gett ing S tart ed 2-1 2. Production Printer Settings Before you can print your scann ed document s you must s et up your print er or printers . This chapter provi des step-by-step instruc tions for setti ng up and adding a printer . Opening the Pr oduction Printer Settings application Select S tart: Progr ams: Xerox FreeFlow[...]

FreeFlow Scanner 665E Ge tting S tar ted 2-2 2. Production Pr inter Settings The Printer Production Sett ings dialog bo x opens: KEY POINT : This book uses illustrations showi ng a DocuColor 8000 Digit al Press con nected to a Fiery EXP8000 color server . Y our syste m may vary depend ing on the digital press and color server for your work environm[...]

FreeFl ow Scanner 665E Gett ing S tart ed 2-3 2. Pr oduction Pri nter Settings Adding a printer KEY POINT : This book uses illustrations showi ng a DocuColor 8000 Digit al Press con nected to a Fiery EXP8000 color server . Y our syste m may vary depend ing on the digital press and color server for your work environme nt. When adding a printer , ent[...]

FreeFlow Scanner 665E Ge tting S tar ted 2-4 2. Production Pr inter Settings 5. From the Pr inter model: drop-down lis t, selec t DocuColor 8000: or your site speci fic print er . 6. From the Print controlle r/server type: drop- down list, selec t your site speci fic print contr oller/ server type. 7. T o ensure that the connection to t he printer [...]

FreeFl ow Scanner 665E Gett ing S tart ed 3-1 3. Scan and Print The Scan and Print process si mulates a copier . The scanner creates a temporary digital file with which it uses to complet e the copy . KEY POINT : For detai led and specific infor mation about each of the Scan an d Print feat ures, ref er to the FreeFlow 665E Operator Manual and the [...]

FreeFlow Scanner 665E Ge tting S tar ted 3-2 3. Scan and Print Scan and print an original Follow these step s when scanning an origin al. 1. With t he Scan and Print applicati on open, pl ace the hardcopy document on the scanne r glass or into the multisheet f eeder . 2. From the Opt ions section, select Print . 3. From the Sca n section, make your[...]

FreeFl ow Scanner 665E Gett ing S tart ed 3-3 3. Scan an d Print Scan and print a large job Y ou can use Scan and Print to build large copyi ng jobs wi th the Scan to Job button. Large jobs are defined as those wi th page count s that exc eed the cap acity of the sc anner ’s mul tisheet feeder . Follow these step s when scanning large job s. 1. W[...]

FreeFlow Scanner 665E Ge tting S tar ted 3-4 3. Scan and Print Scan and save d ocument s Y ou can scan a document and s ave it as an RDO or an Adobe PDF by usin g the Scan and Print appl ication. Follow these step s when scanning and saving document s. 1. With t he Scan and Print applicati on open, pl ace the hardcopy document on the scanne r glass[...]

FreeFl ow Scanner 665E Gett ing S tart ed 3-5 3. Scan an d Print Scan, print, and save document s Y ou can scan a document, pr int it, and save i t as an RDO or an Adobe PDF by us ing the Scan and Print application. Follow these step s when scanning, printi ng, and saving documents . 1. With t he Scan and Print applicati on open, pl ace the hardcop[...]

FreeFlow Scanner 665E Ge tting S tar ted 3-6 3. Scan and Print[...]

FreeFl ow Scanner 665E Gett ing S tart ed 4-1 4. Quick Print Quick Pri nt allo ws you to qu ickly acc ess, creat e a job ti cket, and print a job that was previously scanned and saved. Prin ting a single file KEY POINT : This book uses illustrations showi ng a DocuColor 8000 Digit al Press con nected to a Fiery EXP8000 color server . Y our syste m [...]

FreeFlow Scanner 665E Ge tting S tar ted 4-2 4. Quick Print The Quick Print di alog box ope ns: 2. Select the fi le type you wish to prin t in the Show file typ e pull-down menu. 3. Browse to the direc tory where the document is stored and select the fi le name of the document from the directory tree list. The selected filen am e will appear i n th[...]

FreeFl ow Scanner 665E Gett ing S tart ed 4-3 4. Quick Print NOTE: The Job Setup butt on is disabled if an Adobe PDF file or an RDO with PDF pages that has been secured agains t printi ng. An error message is displayed and notif ies the user that the PDF has been secured. The button is also disable d if the Print as sep arate jobs option i s select[...]

FreeFlow Scanner 665E Ge tting S tar ted 4-4 4. Quick Print Prin ting a job w ith m ultiple file s 1. Select the fi le type you wish to prin t in the Show file typ e pull-down menu. 2. Select t he List multi ple file s to print checkbox. The Quick Pri nt window exp ands to reveal the job list at the bottom of the screen. 3. Browse to the location o[...]

FreeFl ow Scanner 665E Gett ing S tart ed 4-5 4. Quick Print 15. Select the appropriate radio but ton: • Print as one job: Jobs are printed as one job. The default job ticket is applied, but can be modif ied by clicking the Job Setup button. • Print as sep arate jobs: Jobs are printed s eparate ly with the default job ticket applied t o each fi[...]

FreeFlow Scanner 665E Ge tting S tar ted 4-6 4. Quick Print Printing all the files in a selected director y T o print all the fil es in a selected direc tory: 1. Select t he file type you wi sh to print in the Show fi le type pul l- down menu. NOTE: By select ing a fi le type, only files of that t ype found i n the dir ectory wi ll be prin ted. For[...]

FreeFl ow Scanner 665E Gett ing S tart ed 4-7 4. Quick Print 9. Click t he Remove button t o remove a se lected jo b from the prin t list, or the Remove All but ton to c lear the list. 10. Select a printer from the Printe rs pull-down menu. 11 . Clic k the Pri nter Settings butt on to modify the print er settings as necessar y . 12. S pecify the nu[...]

FreeFlow Scanner 665E Ge tting S tar ted 4-8 4. Quick Print 15. Select the appropriate radio but ton: a. Print as one job: Jobs are printed as one job. The default job tic ket is applied, but can be modified by clicking the Job Setup but ton. b. Print as sep arate jobs: Jobs are printed sep arately with the defaul t job ticket applied to each fi le[...]

FreeFl ow Scanner 665E Gett ing S tart ed 5-1 5. File Manager This chapter discusses the File Manager applicati on and provides instruc tions on how to copy , move, and delete object s or files. What is File Manager? File Manager is a subst itute for the Windows Explorer , enablin g you to manage large number s of document s stored on the Windows f[...]

FreeFlow Scanner 665E Ge tting S tar ted 5-2 5. F ile Ma nager What is displayed in the File Manager window? The File Manager window displays a dir ectory tree and a di rectory content s list; a direct ory tree onl y; or a directory content s list onl y . • The direc tory tree di splays the s t ructure of the des ktop as a set of level s. The hig[...]

FreeFl ow Scanner 665E Gett ing S tart ed 5-3 5. File Manager Using Fi le Man ager H elp The onli ne Help provides in depth, step-by-st ep instruc tions for using the vari ous FIle Manager featur es and functions, includi ng: • Navigatin g the direct ory window • Wor king with direct ories • Wor king with files • Wor king with disks • Cus[...]

FreeFlow Scanner 665E Ge tting S tar ted 5-4 5. F ile Ma nager T o access and use the online Help for File Manager , perform the followi ng steps: 1. From Windows S tart : Programs , select Xero x FreeFlow Sof tware: File Manager . The File Manage appl ication opens: 2. From the Help drop-down list , select Help T opics .[...]

FreeFl ow Scanner 665E Gett ing S tart ed 5-5 5. File Manager The Help dialog is displ ayed. 3. Select the desired Hel p topic. 4. When finished, close t he Help dialog box by selecting (Clos e) in the title bar .[...]

FreeFlow Scanner 665E Ge tting S tar ted 5-6 5. F ile Ma nager[...]

DocuCol or 8000 /7000 Get ting S tarted 6-1 6. Security Certification If your site requires a high s ecurity communicat ion and yo u are connected t o a DocuSP col or server , you wil l need t o implement the client -side secured FTP and/or Secure IPP security cer tific ate in order to communica te with t he DocuSP 4.x/5. x color s erver . This is [...]

DocuColo r 8000/70 00 Getting S tarted 6-2 6. Security Certification[...]

DocuCol or 8000 /7000 Get ting S tarted 7-1 7. Maintenance This chapter pr ovides maintenance infor mation and instructi ons for the vari ous scanner components.[...]

DocuColo r 8000/70 00 Getting S tarted 7-2 7. Mainte nance Maintenance intervals The scanner req uires minimal maintenanc e by the operator . However , it is es sential that you perf orm these t asks when indicated t o ensure r eliable opera tion and maximum pr oduct life. Prev entive main tenance inter vals T o avoid any maint enance delays , ensu[...]

DocuCol or 8000 /7000 Get ting S tarted 7-3 7. Maint enance Cont acting Xerox Before cont acting Xerox fo r a service pro blem, perform the followi ng steps: Also ref er to t he Online Help for addit ional infor mation and step- by-step ins tructions. 1. For image quality problems, fir st attempt to reso lve the problem using the i mage quality tro[...]

DocuColo r 8000/70 00 Getting S tarted 7-4 7. Mainte nance Sp are p art s and supplies Part nam e Part numb er ADF Feed Roll er Assembl y 600K8959 1 Air Fil ter Kit 600K8958 0 Xerox Platen Glass Cle aner 8R3669[...]

DocuCol or 8000 /7000 Get ting S tarted 8-1 8. T r oubl eshoo ting This chapter directs you to basi c troubleshooti ng information. This troubles hooting inform ation is found in the onli ne Help (Advanced Scanning/Hel p menu/T roubleshooting). The online Hel p provides step-by-s tep instructi ons for troubles hooting and fixing vari ous problems. [...]

DocuColo r 8000/70 00 Getting S tarted 8-2 8. T roubleshoot ing Clearing p aper jams a nd misfeeds The onli ne Help provides specific step-by- step procedur es for clearin g paper jams and misfeeds from the scanner . Y ou can access this i nformation by opening the Advanced Scanni ng feature ( click on the Advanced Scanni ng button from the Scan an[...]

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701P4 4150[...]