Xerox 7655 manual

System Administrator’s Guide W orkCentre 7655/7665/7675[...]

Copyright s and T rademarks Microsoft® is a registered tra demar k of Micro s oft Corporation. Windows NT®, Windows® 95, Wind ows® 98, Wind ows® Me, Windows® 2000, and Windows® XP are registered trade mar ks of Microsoft Corporation. Windows Vista is either a registered tradema r k or trademark of Microsoft Corpo ration in the United States [...]

1 T able of Content s Introduction: Read Me ............ ............. ................ ............. ............. ............. ................ ....................... ........ 7 Who Should Use This G uide ........... ............. ................ ............. ................ ............. ................ .... ........... 7 Steps for install[...]

2 XPS Settings............. ................................................................ .......................... ............ .............. ... 21 Scan to Searchable F ile Formats . ... ... .... ... ... ... ... ............. .... ... ... ............. ... ... .... ... ............. ... ... ... .. ........ 22 Accessing Image Set tings ......[...]

3 Configure Microsoft Networking and WINS (Window s I nternet Naming Service) ......... ............. ...... 50 Windows 2000 over AppleTalk ................. ... ... .... ... ... ... .... ... ... ... .... ............ .... ... ... ... .... ... ... ... ... .... .. .... 51 Windows XP ....... ... ... .... ... ............. ... ... .... ... ... .......[...]

4 Information Checklist ......... ............. ................ ............. ................. ............ ................. ......... .......... . 122 Enable 802.1X ............. ... ... .... ... ... ... .... ... ... ............. ... ... .... ............. ... ... ... ............. ... .... ... ... . ............. 123 Configure 802.1X with Int[...]

5 Overview ................... ................ ............. ............. ................ ............. ............. ................ ......... ........ 159 Information Checklist ......... ............. ................ ............. ................. ............ ................. ......... .......... . 159 Configure Scan to Home .......... ..[...]

6 Selecting a recipient and sending your fax .. ................ ................. ............ ................. ................ .... 2 09 Network Accounting ........... ............. ................ ............. ............. ................ ............. .............. ......... .... 210 Overview ................... ................ ........[...]

7 Introduction: Read Me Who Should Use This Guide This WorkCentre 7 655/7665/7675 Sy stem Administrator’s Guid e ha s been created to assist Experienced System Administrators in installing th is device on a variety of networks. Print out this Read Me, then use the steps below as your road ma p to nav iga te this guid e an d as su re a succe ss fu[...]

8 Enable TCP/IP and HTTP at the device 1. Looking at the Configuration Repor t, verify whether the addressing shown under TCP/IP Settings will enable this device to commun icate over your networ k. Also, verify that HTTP is enabled under HTTP Settings, to en able use of the device's web User Interface for network and options configuration. 2. [...]

9 Configure additional purchased options Refer to the Options section of this gu ide and follow the instructions provided Note: If you are installing multiple machines on your network, you ma y find the C lonin g feature useful. This feature enables yo u to copy a nu mbe r of co nf iguration settings from one machine to anoth er. F or more informat[...]

10 Physical Connection Power Cable Ensure the machine is connected to a suitable power su pply and that the power cord is fully plugged in to the electrical outlet. Power On the Machine The Power On button is located on the front of the machine.[...]

11 The Welcome Page and Install Wizards An Installation Wizard displays the fi rst time the machine is powered on, providing the ability to set the date and time. Simultaneously, a Welcome Page is en abled as the op ening page of th e machine's Internet Services web pages. You can click Configur e Device on this Welcome Page, or click the Conf[...]

12 Ethernet Configuration Ethernet Cable 1. Press th e Power O ff button to turn the machine off. Observe th e network activity light on the Controller until it goes out (the Contr olle r shuts off) . 2. Connect a category 5 Ethe rnet ca ble to the network interface por t at th e rear of the machine, and connect the other end of the cable to a live[...]

13 To Change the Ethernet Speed, if needed 1. Go to a networked workstat ion, open a Web brow ser application, enter the TCP/IP addre ss of th e machine in the Address bar, and pr ess Ente r. 2. Select the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] and [1111] 4. Select [C onnectivity]. 5.[...]

14 USB Printing USB printing is an optional feature available for the Wor k Centre 7655/7665. The USB Printer Port can be used fo r printing directly from a laptop or workstatio n connected via a USB cable. USB printing from Windows XP and 2000 are su pported . The USB port is loca ted on a card, that fits into one of the available PCI slots on the[...]

15 Parallel Port Printing Parallel port printing is an optional feature availabl e for the WorkCen tre 7655/7665/7 675. The Paral lel port is located on t he optiona l USB card, t hat fits into o ne of the available PCI s lots on th e Network Co ntroller, at the back of the machine. The Parallel Por t can be us ed for printing directly from a lapto[...]

16 General Setup Set a Description for the Machine The CentreWare Intern et Services Pr operties Descr iption page contains info rmation that identifies a specific machine model, name and physical loca tion. At your Workst ation 1. Open your web browser an d enter the TCP/IP address of the machine in the Address or Location fie ld. Press [Enter] . [...]

17 Configuration Page The Configuration page allows you to view machine setup details, for examp le Network Setup and Network Scanning Setup. These details can also be printed by selecting the Print Configura tion Page button. At your Workst ation 1. Open your web browser an d enter the TCP/IP address of the machine in the Address or Location fie l[...]

18 Configuration Report The Configuration Report details the ma chine softwar e versions and network settings configured for the machine. The Configura tion Report au tomatically prin ts when the machine is reb ooted or powered on. The report can be printe d at any other time by following th ese instructions. How to Print a Configuration Report NOT[...]

19 Administrator T ools Password The Administra tor password is ne cessary to access th e administrato r tools function bo th from the machine touch scree n and Cent reWare Inte rnet Services. Ac cess to the administrator tools is necessary to configure the machine, networ k connectivity and optional settings. Note that the Web User Interface (Inte[...]

20 Image Settings The Image Settings screen allows you to set prefere n ces for the various file form ats that the mu ltifunction device is capable of creatin g when featur es such a s Ne twork Sca nni ng, E-m ail, an d Internet Fa x ar e used at the device. Accessing Image Settings (i ncl uding Linearized PDF) and XPS At your Workst ation 1. Open [...]

21 Flate Compression Select Enable d or Disabled . Flate is a lossless comp ression a lgorithm ba sed on two other algor ithms: Huffman compression and LZ77 (the first LZW). Hu ffman compression is a lossless algorithm ideal for compressing text. LZ77 works well with files containing lots of repe titive data, such as text and monochrome image ( TIF[...]

22 Scan to Searchable File Formats The optional feature provid es Network Scanning, E-mail, and Internet Fax users wi th the ability to choose [Searchabl e] as an option fo r the their PDF , PDF/A, or XPS f ile formats. The Se archable For mat provid es a second la yer of data with the tex t of the sc anned doc ument. Th e second la yer is conver t[...]

23 Accessing Network Sc anning, E-mail, or In ternet Fax Settings At your Workst ation 1. Open your Web Browser and enter the TCP/IP addres s of the machine in the Address or Location field and press [Enter]. Your Browser will display the mach ine H ome Page. 2. Click the [Properties] tab. 3. If prompted, enter the current syst em administrator nam[...]

24 Alert Notification In the Alert Notification section you can set up groups to notify (by e-mail) when problem s occur on the machine. To Set up an Alert Notification Group At your Workst ation 1. Open your Web Browser and enter the TCP/IP addres s of the machine in the Address or Location field and press [Enter]. Your Browser will display the ma[...]

25 Billing Meter Read Alerts Using this dialog, System Administrators can set up an e-mail noti fication to the designated Billing Administrator whenever billing meters are au tomatically read by the Meter Assistant. To Set up a Billing Meter Read Alert At your Workst ation 1. Open your Web Browser and enter the TCP/IP addres s of the machine in th[...]

26 Local UI Alert s System Administrators can set up the local UI to wa rn users that the scan disk is running low on memory, potentially impacting system performan ce and/or causing job loss. To Set up the Local UI Alert At your Workst ation 1. Open your Web Browser and enter the TCP/IP addres s of the machine in the Address or Location field and [...]

27 Billing and Counters The Billing and Counters page provides the B illing information for t he machine, including number of impressions pr int ed or copie d. At your Workst ation 1. Open your Web Browser and enter the TCP/IP addres s of the machine in the Address or Location field and press [Enter]. Your Browser will display the mach ine H ome Pa[...]

28 SMart eSolutions SMart eSolutions provides Xerox customers with a setup page to guide you through the steps requir ed to configure the device for automatic me ter readings. SMart eSol utions provides the ab ility of the device to automatically send data to Xero x to be used for billing (MeterAs sistant) and toner replenishment (SuppliesAssistant[...]

29 Set Permissions for Job Management The Job Management page allo ws you to set permissions that allow System Administrators or general (non-administrator ) users to delete jobs from the machine print que ue. NOTE: System Administrators can al ways de lete any job, regardless of th e setting selected on the Job Management Page. 1. Open your web br[...]

30 Cloning Cloning is available with the WorkCentre 7655/7665/7675. Configuration Cloning enables you to conven iently copy the settings and we b-generated scan templates of one machin e and tran sfer them to other machines o p erating with the same version of system software. Groups of settings can be cloned, depending on the optional featu res in[...]

31 The Banner Sheet When documents are se nt to print at the machine, a ba nner sheet is printed ide ntifying the P C that se nt the print job. It is possible to disa ble this setting both within the printer driver and fr om the machine administrato r tools. T hese instru ctions desc ribe ho w to disable the banner sheet from the machine. At the Ma[...]

32 Saving and Reprinting Jobs The Save Job f or Reprint fe ature allows users to stor e pr int jobs on the device from their print driver, or the Print page of Internet Se rvices, then select the job fr om the device’s User Interface for reprinting. This featur e can be e nabled a nd configur ed by th e System Administrator from the Properties pa[...]

33 Restore Saved Jobs 1. Select [Backup Jobs] to restore saved jobs stored on a repo sitory. Note that the following will happen wh en Saved Jobs are restored. All current Saved Jobs data will be immediately deleted. The re store process may take considerabl e time to comp lete depending on how many files were backed up. The restored Save d Jobs da[...]

34 Online / Of fline The Online/Offline window allows the System Administrator to stop and resume the system fro m receiving or sending jobs over the network. At the Machine 1. Press the [Log In / Out] butt on to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or th e curr ent password. Touch the [Enter] button when finished. 3[...]

35 Auditron The Auditron is a fe ature of the machine which automatically tracks copy usage for anal ysis and billing purposes. There are two types of Auditron, an Intern al Auditron and an External Auditr on called Network Accounting. Network Accounting is run ove r th e network and the ac cou nting funct ion s are perfor me d remotely vi a third [...]

36 Auxiliary (Foreign Device) Interface Kit A third party access and accounting device such as a coin operated device or a card reader can be attached to the machine. To en able this option the For e ign Device Interface Kit must be installe d. After the kit is installed the administrator must enable Auxiliary Access as the Accounting Mode from the[...]

37 SNMP It is possible to remotely define and modify GET, SET, and Trap SNMP (Simple Netwo rk Management Protocol) community names for the ma chine. You can also configure SNM P trap destinations for TCP/IP and NetWare (IPX) that will receive tr aps from any mac hine on the network. SNMP Community Name properties that can be config ured are: GET Re[...]

38 Software Upgrade via Network Connection WARNING: This procedure will delete any curren t jobs i n the machine print queue and prevent further jobs from printing until the upgrade has completed. If you wish to prese rve these jobs, allow them to complete before upgrading your software. All configured network settings and installed options will be[...]

39 16. Enter the curre nt adminis trator tools User Na me and Password. The default is admin and 1111. 17. Note the cu rr en t sof twa re leve l in the Last Successful Upgrade box. 18. In the Manual Upgrade box select [Browse] to lo cate the software upgrade file obtained earlier. 19. Select the file and click [Open]. 20. Click the [Install Softwar[...]

40 Software Upgrade: Auto Your device can be set to automat ically schedule machine softw are upgrades from a central server. WARNING: This procedure will delete any curren t jobs i n the machine print queue and prevent further jobs from printing until the upgrade has completed. If you wish to prese rve these jobs, allow them to complete before upg[...]

41 Set the Auto Upgrade Time 12. At your Works ta tio n, ope n your Web br ow se r an d en te r the TCP /IP ad dr e ss of th e ma ch ine in the Address or Locatio n field. Press [Enter ]. 13. Click the [Properties] tab. 14. Enter the Administ rator Use r name an d password if prompted. The default is [admin] and [1111]. 15. Click the symbol to the [...]

42 Protocols NetW are Configure NetWare Se ttings 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin] and [1111]. 4. Click the symbol to the left of [Connectivity]. [...]

43 NetWare Directory Services (NDS) 16. If using NetWare NDS (NetWare Directory Servic es), enter a directory tree and context for the machine in [NDS Tree] and [NDS Context] in the Ne tware Directory Services (NDS) box. Note that you can also sele ct the IP A ddress or Host Name radi o buttons to specify the server used in the IP environment. 17. [...]

44 Windows 2000 Configure TCP/IP and SLP Settin gs 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. NOTE: TCP/IP and HTTP should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Read Me topic and follo w the steps provided. 2.[...]

45 DNS Configuration 12. Enter an IP address for the [Pre ferred DNS Server]. Enter an IP addre ss for [Alternate DNS Servers 1] and [2]. 13. Check the box to enable [Dynamic DNS Reg istration (DDNS)]. NOTE: If your DNS Server does not support dynam ic updates ther e is no need to enable DDNS. 14. Check the [Enable] box under DHCP /DDNS Release Re [...]

46 Configure Raw TCP/IP Printing NOTE: TCP/IP must be enabled bef ore Raw TCP/IP Printing is enabled. Raw TCP/IP is a printing method used to open a TCP so cket-level connectio n, over Port 9100, to stream a print-ready file to the prin te r's input buffer, and then to close the connection after sensing an End Of Job indicator in the Page Desc[...]

47 Create an IPP Printer (Internet Printin g Protocol) Information C hecklist Before starting the installation procedu re, please en sure that you have perform ed the follo wing, critical steps. 1. TCP/IP and HTTP (which supports IPP) should have been initially con f igured per the Introduction: Read Me of this guide. If necessary, refer to the R e[...]

48 11. Click [Apply] to accept the changes. NOTE: The settings are not applied until you restart the mach ine. 12. Click the [Status Tab] link. 13. Click the [Reboot Machine] button to reboot the machine. The network contro ller takes approximately 5 minutes to reboot and netwo rk connectivity will be unavailable during this time. 14. A Configurati[...]

49 Install the Printer Driver 21. From the [Start] me nu, select [Settings] and then [Printers] (Windows 2000) or [Pr inters and Faxes] (Windows XP). The Vista path is StartControl Pa nelPrinter(s). 22. Double-click [Add Printer] and click [Next]. 23. Verify that [N etwork Printe r] is selected and click [Next]. 24. The [Locate Your Printer] (Win[...]

50 Configure Microsoft Net w orking and WINS (Windows I nternet Naming Service) Configure Microsoft Net w orking 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab.Enter th e Administrator User name and passwor d if prompted. The default is [admin] and[...]

51 Windows 2000 over AppleTalk Information C hecklist Before starting the installation procedu re, pl ease ensure the following items are available: 1. An existing operational AppleTalk network with a Windows 20 00 computer equipped with an Eth e rnet network inte rface car d. 2. The AppleTalk Name you wish to assign to your prin ter. 3. The AppleT[...]

52 9. Click [Apply] to accept the chan ges or [Undo] to retu rn the settings to their previous values. NOTE: The settings are not applied until you reboot th e machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network contro ller takes approximately 5 minutes to reboot and netwo rk connectivity wi[...]

53 NOTE: You may be asked whether you want to captur e the AppleT alk print device. If you are prom pted to do this and you are unsure how to respond, click the Help button and read the help file fo r an explanation of capturing AppleTalk print devices. IMPORTANT: Capt uring the print er may preven t other co mputers from printing to this printer. [...]

54 Windows XP Configure TCP/IP and SLP Settin gs 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. NOTE: TCP/IP and HTTP should have been initially configured per the Introduction: Read Me of this guide. If necessary, refer to the Read Me topic and follo w the steps provided. 2. C[...]

55 DNS Configuration 12. Enter an IP address for the [Pre ferred DNS Server]. Enter an IP addre ss for [Alternate DNS Servers 1] and [2]. 13. Check the box to enable [Dynamic DNS Reg istration (DDNS)]. NOTE: If your DNS Server does not support dynam ic updates ther e is no need to enable DDNS. 14. Check the [Enable] box under DHCP /DDNS Release Re [...]

56 Configure Raw TCP/IP Printing NOTE: TCP/IP must be enabled bef ore Raw TCP/IP Printing is enabled. Raw TCP/IP is a printing method used to open a TCP so cket-level connectio n, over Port 9100, to stream a print-ready file to the prin te r's input buffer, and then to close the connection after sensing an End Of Job indicator in the Page Desc[...]

57 Create an IPP Printer (Internet Printin g Protocol) Information C hecklist Before starting the installation procedu re, please en sure that you have perform ed the follo wing, critical steps. 1. TCP/IP and HTTP (which supports IPP) should have been initially con f igured per the Introduction: Read Me of this guide. If necessary, refer to the R e[...]

58 12. Click [Apply] to accept the changes. NOTE: The settings are not applied until you restart the mach ine. 13. Click the [Status Tab] link. 14. Click the [Reboot Machine] button to reboot the machine. The network contro ller takes approximately 5 minutes to reboot and netwo rk connectivity will be unavailable during this time. 15. A Configurati[...]

59 Install the Printer Driver 22. From the [Start] me nu, select [Settings] and then [Printers] (Windows 2000) or [Pr inters and Faxes] (Windows XP). The Vista path is StartControl Pa nelPrinter(s). 23. Double-click [Add Printer] and click [Next]. 24. Verify that [N etwork Printe r] is selected and click [Next]. 25. The [Locate Your Printer] (Win[...]

60 Configure Microsoft Net w orking and WINS (Windows I nternet Naming Service) Configure Microsoft Net w orking 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and password if prompted. The default is [admin] a[...]

61 Windows XP over AppleTalk Information C hecklist Before starting the installation procedu re, pl ease ensure the following items are available: 1. An existing operational AppleTalk network wit h a Windows XP computer equipp ed with an Ethernet network inte rface car d. 2. The AppleTalk Name you wish to assign to your prin ter. 3. The AppleTalk Z[...]

62 9. Click [Apply] to accept the chan ges or [Undo] to retu rn the settings to their previous values. NOTE: The settings are not applied until you reboot th e machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network contro ller takes approximately 5 minutes to reboot and netwo rk connectivity wi[...]

63 NOTE: You may be asked whether you want to captur e the AppleT alk print device. If you are prom pted to do this and you are unsure how to respond, click the Help button and read the help file fo r an explanation of capturing AppleTalk print devices. IMPORTANT: Capt uring the print er may preven t other co mputers from printing to this printer. [...]

64 Apple Macintosh 9.x/10.x (OS X) Apple Macintosh (AppleTalk ) AppleTalk print ing is availa ble wi th the WorkCentre 7655/7665/7675. Information C hecklist Before starting the installation procedu re, pl ease ensure the following items are available: 1. An existing operational AppleTalk network wit h Macintosh worksta tion computers equipped with[...]

65 9. Click [Apply] to accept the chan ges or [Undo] to retu rn the settings to their previous values. NOTE: The settings are not applied until you reboot th e machine. 10. Click the [Status] tab. 11. Click the [Reboot Machine] button to reboot the machine. The network contro ller takes approximately 5 minutes to reboot and netwo rk connectivity wi[...]

66 8. Select the printer icon, then select th e Postscrip t Printer Name which corresponds to the name given to the machine in AppleTalk Settings - 'Name'. 9. Select [C reate]. 10. Select the PostScript Printer Descriptio n (PPD) that matches your machin e mo de l. 11. Click [Select]. 12. Click [Setup]. 13. Click [Configure]. 14. Select t[...]

67 9. When the workstation has restart ed, double click the hard drive icon. 10. Double click the Applications icon. 11. Double click the Utilities folder. 12. Double click Print Center icon. 13. Double click [Add] to add a new printer. 14. Select AppleTalk a s your network protocol. 15. Select the required AppleTalk zone . 16. Select the printer t[...]

68 Apple Macintosh (TCP/IP) TCP/IP printing is standard wit h the WorkCentre 7655/7665/7675. Information C hecklist Before starting the installation procedu re, pl ease ensure the following items are available: 1. An existing operational TCP/IP networ k with Ma cintosh workstation compu ters equipped with Ethern et network inte rface car ds. 2. Mac[...]

69 11. Click the [Status] tab. 12. Click the [Reboot Machine] button to reboot the machine. The network contro ller takes approximately 5 minutes to reboot and netwo rk connectivity will be unavailable during this time. 13. A Configuration Report should ha ve printed by default when the machine rebooted. Look at the repor t to verify TCP/IP setting[...]

70 Set up LPR (L ine Printer Remo te) Printing i n Mac OSX 1. Load the CentreWare Print and Fax Drivers CD-ROM into your CD drive. 2. Open th e CD and s elect the re quired lang uage. 3. Double-click to open the [Drivers] folder . 4. Double-click to open the [Mac] folder. NOTE: There may be more than one Print and Fax Drivers CD. If the Mac folder [...]

71 16. Double-click to open [Applications] 17. Double-click to open [Utilities]. 18. Double-click to open [Print Ce nter]. 19. Doubl e-click [Add ] to add a new printer . 20. Select [IP Printing] f rom the m enu. 21. Enter the IP ad dress of the printer . 22. Select [Xerox] from the printer mode l list. 23. Select Xerox WCP xx/xx (according to yo u[...]

72 UNIX HP-UX Client (Version 10.x) You can use CentreWare to configure in this environment. Click here for more informa tio n . CentreWare for Unix CentreWare for Un ix supports a variety of Unix and Linux pl atforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare fo r Unix to config ur[...]

73 GUI Method 1. Open a command windo w from the desktop. 2. Type [su] to become super user. 3. Type [sam] to start the Syst em Administrator Manager (SAM). 4. Select the [Printers an d Plotters] ico n. 5. Select [lp] spooler. 6. Select [Printer s an d Plot te rs] . 7. Select [Actions: Add Re mote Printer/Plott er...]. 8. Enter the following inform[...]

74 Solaris 2.x Env iro n m ent You can use CentreWare to configure in this environment. Click here for more information. CentreWare for Unix CentreWare for Un ix supports a variety of Unix and Linux pl atforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare fo r Unix to config ur e print[...]

75 GUI Method 1. Open a command windo w from the desktop. 2. Type [su] to become super user. 3. Type [adm int oo l] to ru n th e Syst em Adm inis tra to r T oo l. 4. Select [Browse:Printers]. 5. Select [Edit:Add:Access to Printer...] . 6. Enter the following information into the Access to Remote Printer fo rm: [Printer Name: queuena me]. Where queu[...]

76 SCO UNIX Environment You can use CentreWare to co nfigur e in this environment. Click here for more information. CentreWare for Unix CentreWare for Un ix supports a variety of Unix and Linux pl atforms and provides procedures which will enable you to connect the machine in these environments. To use CentreWare fo r Unix to config ur e printing l[...]

77 GUI Method 1. Log in as root. 2. From the Ma in Desktop , select icons: [ System Administ ration: Printers: Printer Manager]. 3. Select [Printer: Add Remote: UN IX...]. 4. Enter the following information into the Add Remote UNIX Printer form: Host: hostname (Where hostna me is the machine hostname from the /etc/hosts file.) Printer: name of the [...]

78 CUPS The Common Unix Printing System ( CUPS) wa s create d by Easy Software Pr od ucts in 199 8 as a modern replacement for the Be rkeley Line Printe r Daemon (LPD) and A T and T Line Printer ( LP) system designed in the 1970s for printin g text to line printers. Currently av ailable for d ownloading from a numb er of sources on the Interne t, s[...]

79 Enable Port 9100 as additional support for HTTP (IPP) print ing 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin] and [1111]. 4. Click the symbol to the left of[...]

80 Installing CUPS on th e UNIX workstat ion The instructions for installing a nd building CUPS are contained in the CUPS Software Administrators Manual, written and cop y righted by Easy Softwar e Products and available for downloading at www.cups.org/documenta tion.php. An Overview of the Common UNIX Printing System, Version 1.1, and a large amou[...]

81 Adding the Xerox printer 1. Use the PS command to make sure that the CUPS dae mon is running. The daemon can be re star ted from Linux using the init.d script that was cr eated when the CUPS RPM was installed. The command is > /etc/init.d/cups rest art. A si milar script or directory entry should have been created in System V and BSD. For the[...]

82 AS400 AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose This is the procedure to set up printin g to a multif unction device fr om an AS/400 using the SNMP drivers. Assumptions This procedure is intend ed for users familiar with the AS/400 s ystem, especially those experienced with printing in an AS/400 environment. The AS/400 must run [...]

83 To create an SNMP trap 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin] and [1111]. 4. Click the symbol to the left of [Connectivity]. 5. Click the symbol to t[...]

84 To identify th e trap To identify the trap, create a de vice description from your terminal's command line. 1. Select the F-4 key to prompt the CRTDEVPRT command. Enter the following parameters: Device Description: Xeroxprinter Device Class: *lan Device Type: 3812 Device Model: 1 2. Press Enter to continue, and en te r the following paramet[...]

85 AS400 Printing using LPR (CRTOUTQ) Creating a remote qu e ue (LPR) on th e AS4 00 At the comm and line, issu e CRTOUTQ and press F4, then F 9 for addit ional para meters. T he setup is as follows: Output queue: queue name Library: Library name Maximum spooled file size Number of pages: *NONE Starting time: Time Ending time: Time Order of files o[...]

86 ONLY CHANGE THE PARAMETERS IN BOLD. At this point, a spool file (d ocument) should be able to be sent tot he WorkCentre. NOTE**: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizin g object as *none. If printing ASCII, set this parameter to *IBM42011 (which is the default).[...]

87 Printer Drivers Windows 2000 Server You can use CentreWare to configure in this environment. Click here for more information. Xerox Printer Installer By using the Xerox Printer Installer you can install mult iple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP P ort Monitor utility. To use the [...]

88 Windows Add Printer Wizard Go to the Windows 2000 Server 1. At the D esktop, righ t mouse click the [My N etwork Pl aces] icon an d select [P roperties]. 2. Right mou se click on th e [Local A rea Connec tion] icon an d select [P roperties ]. 3. Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. If this softwa re is not prese[...]

89 20. Enter the IP ad dress of the printer . 21. Enter a name for the print queue and click [OK]. 22. You will be prompted for a printer driver. Select [Have Disk] and browse to the location of your printer drivers. 23. Select the .INF file then click [Open]. 24. The wizard will return you to the previous dialog. Verify the path an d file name are[...]

90 Microsoft Windows 2000 Professional Note: You can use CentreWare to configure in this environment. Xerox Printer Installe r By using the Xerox Printer Installer you can install mult iple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP P ort Monitor utility. To use the Xerox Printer Installer lo[...]

91 To install printe r drivers on Windows 2000 Prof essional choose one of the following options: Connect to an existing print que ue already created on a network server Create a new print queue on t he Windows 2000 Profe ssional workstation Connect to an Existing Print Queue 1. At the W indows 20 00 Profession al Desktop, ri ght mouse click the [M[...]

92 Create a New Print Qu eue Go to the Windows 2000 Professional Workstation 1. At the D esktop, righ t mouse click the [My N etwork Pl aces] icon. 2. Select [Properties]. 3. Right mou se click on th e [Local A rea Connec tion] icon an d select [P roperties ]. 4. Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. If this softwa [...]

93 24. Select the [.INF] file then click [Open]. 25. The wizard will return you to the previous dialog. Verify the path an d file name are correct and click [OK]. 26. Select the model that corresponds to your machine and click [Next]. 27. The Name your Printer scre en appears. Enter a printer name. Sele ct [Yes] if you wish to make this the default[...]

94 Microsoft Windows XP Note: You can use CentreWare to configure in this environment. Xerox Printer Installe r By using the Xerox Printer Installer you can install mult iple components at the same time, such as printer drivers, PPDs, user documentation and the Xerox TCP/IP P ort Monitor utility. To use the Xerox Printer Installer locate the Cent r[...]

95 To install printe r drivers on Windows XP choose one of the followin g options: Connect to an existing print que ue already created on a network server Create a new print queue on t he Windows XP workstation Connect to an Existing Print Queue 1. At the W indows XP Wo rkstation ve rify that the TCP/ IP protocol stack is loaded: select [Start], ri[...]

96 Create a New Print Queue on Windows XP: 1. Obtain the Prin t Driv er for your operating system. 2. Verify that Print Servic es fo r Unix is loaded: from the [Sta rt] menu, select [Control Panel]. 3. Double-clic k [Add/Rem ove Progra ms]. 4. Select [Add/Remove Windows Componen ts]. 5. Scroll down until you see [Ot her File and Print Services]. 6.[...]

97 17. You will be prompted for a printer driver. Select [Have Disk] and browse to the location of your printer drivers. 18. Select the [.INF] file then click [Open]. 19. When the Install from Disk screen appears, ver ify t hat the path and file name are correct, then click [OK]. 20. Select the model of your mach ine from the list. Click [Next]. 21[...]

98 Apple Macintosh Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed: 1. Verify the AppleTalk settings hav e been con figured pro perly on th e machine by printing a Configuration Report. Print a Configur atio n Re po rt At the Machine i. Press the [Machine S[...]

99 Instructions f or 9.x. 1. Double-click installe r file to install the printer driver on your Macintosh. 2. Click [Continue] 3. Click [Agree] to accept the License Agreement. 4. Click [Install]. 5. Your Mac may need to be restarte d. Click [Yes] to continue. 6. The driver will install. Select [Res tart]. 7. Once the Mac has restarted, select [App[...]

100 Instructions for 10.x (OS X) 1. Double click to open the folder containin g th e drivers for version 10.x. 2. Double click to open the [machine model.dmg]. 3. Double click to open the [machine model.pkg] file. 4. When the Welcome scree n displays, clic k [Continu e]. 5. Click [Continue], then [Agree] to accept the License Agreement. 6. Select t[...]

101 View the Macintosh Printer Utility on th e CentreWare Print and Fax Drivers CD. CentreWare is a suit e of applications used for installing, maintaining and using the Xerox machines. CentreWare Macintosh Prin ter Utility is a C entreWare application that enables network administrators to rename and r ezone Xe ro x systems tha t are con figur ed [...]

102 Windows XP/2000 (USB Printing) Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed: 1. Ensure th e USB print kit has been fitted to th e machine. Print a conf iguration re port to che ck this. Print a Configur atio n Re po rt At the Machine i. Press the [Ma[...]

103 At your Workst ation Connect the USB cable to the machine and the other end to your workstation or laptop. The Found New Hardware Wizard box will appear. 1. Click [Next]. 2. Ensure the radio button is selected next to [Search for suitable driver]. Click [Next]. 3. Check the checkbox next to [Specify a Location]. Click [Next]. 4. Click the [Brow[...]

104 Authentication Overview The Authentic ation serv ice can be e nabled t o prev ent unauthorized use of installed device options. A System Administrator can configure the machine such that a walk-up user cannot access Color Copy, Network Scanning, E-mail, Interne t Fax and Server Fax (when these fe atures are installed on the machine) unless the [...]

105 Network Authentication Network Auth entication can be enabled to prev ent una uthorized use of installed device o p tions (Color Copy, Networ k Scanning, E -mail, Internet Fax and Server Fax). Users of the device will be asked to provide a username and password to be v alidated by the designated authentication server. If this validation is succ[...]

106 Configure Authentication for Ke rberos (Solaris) At your Workstation: 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (ad min) and Password (1111), if prompted. 4. Select the symbol to the left of [Security][...]

107 7. Click the Device Acces s [C onfigure] or [Edit] button. 8. From the dr op -d o wn men us for ea ch item , sele ct t he method to use to display that item to users. 9. Click [Save] when done. 10. Click the Service A ccess [Conf igure] or [Edit] button. 11. From th e dr op -d o w n menus for ea ch item , sele ct t he method to use to display t[...]

108 Configure Authentication for Ke rberos (Windows 2000/2003) At your Workstation: 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (ad min) and Password (1111), if prompted. 4. Select the symbol to the left of [...]

109 7. Click the Device Acces s [C onfigure] or [Edit] button. 8. From the dr op -d o wn men us for ea ch item , sele ct t he method to use to display that item to users. 9. Click [Save] when done. 10. Click the Service A ccess [Conf igure] or [Edit] button. 11. From th e dr op -d o w n menus for ea ch item , sele ct t he method to use to display t[...]

110 Configure Authentication for NDS (Nove ll) Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. 1. Ensure the NetWare protocol is enabled on y our machine by printing a Configur ation Report. At the Machine 2. Press th e [Machine Status] bu tton. 3. Touch [[...]

111 Set Authen tication to control access to individual s ervices Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services applic ation, follow steps 1 - 6 below to reopen Interne t Services and run the wizar d again. 1. Open your Web browser and enter the [...]

112 Configure Authentication fo r SMB (Windows 2000/200 3) At your Workstation: 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (ad min) and Password (1111), if prompted. 4. Select the symbol to the left of [Sec[...]

113 Set Authen tication to control access to individual s ervices Note: You should still be running the Authentication Configuration wizard on your workstation's web browser. If you closed the Internet Services applic ation, follow steps 1 - 6 below to reopen Interne t Services and run the wizar d again. 1. Open your Web browser and enter the [...]

114 Configure Authentication for LDAP/LDAPS 1. At a networked workstation, open your Web browser and en ter the TC P/IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name (ad min) and Password (1111), if prompted. 4. Select the symbol to the left of [Security].[...]

115 12. If desired, enter the path to the LDAP objects to limit the LDAP search in the [Search Directory R oot] area. The entry should be in base DN form at (for instance, ou=people, dc=xerox, dc=com). 13. Select the required Login Creden tials to access th e LDAP server. Quite o ften, to simply supply address information for E-mail, no login is re[...]

116 Set Authen tication to control access to individual s ervices Note: You should still be running the Authentication Configurati on wizard on your workstation's web browser. If you closed the Internet Services applic ation, follow steps 1 - 6 below to reopen Interne t Services and run the wizar d again. 1. At a networked workstation, open yo[...]

117 Configure Filters for LDAP (if desired) 1. If you are continuing the previou s procedure (Config ure Authenticat ion for LDAP/LDAPS) , click the [Custom Filters] tab on the LDAP Settings screen. 2. If you have already logged out of In ternet Services, or closed your browser , at a networked workstation, open your Web browse r and ente r the TCP[...]

118 Configure Contexts f or LDAP (if desired) Contexts are used with the Authenti catio n feature. The administrator can configure the de vice to automatically add an authenticatio n context to the Login Name provided by the user. 1. If you are continuing the prev ious procedure (Configure Authen tication for LDAP/LDAPS), click on [Contexts] on the[...]

119 Configure Authorization Acces s (by groups) for LDAP (if desired) LDAP server user groups can be us ed to control ac cess to certain areas of the Xerox d evice. Fo r example, the LDAP server may contain a group o f users called "Admin." You can configure the "Admin" group on the device so that the members of that group will [...]

120 Local Authentication With Local Authentication enabled, the System Administrator de fine s passcodes via a web browser, or locally at the machine, for users t o use to authenticat e to the sys tem and use restr icted services . At your Workstation: 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location [...]

121 Set Authen tication to control access to individual s ervices 1. Click the Device Acces s [C onfigure] or [Edit] button. 2. From the dr op -d o wn men us for ea ch item , sele ct t he method to use to display that item to users. 3. Click [Save] when done. 4. Click the Service A ccess [Conf igure] or [E dit] button. 5. From the dr op -d o wn men[...]

122 802.1X Authentication The multifunction device suppor ts 802.1X authentication based on the Extensible Application Protoco l (EAP). 802.1X can be ena bled for devices connected th rough both wired and wireless Eth ernet networks. As described here, the 802.1X configurat ion is used to authenticate the multifunct io n device, rather than individ[...]

123 Enable 802.1X At the Machine : 1. Press the [Log In / Out] butt on to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or th e curr ent password. Touch the [Enter] button when finished. 3. If necessary, press the [Machine Status] button, then the [Tools] tab. 4. Touch the [Connectivity a nd Network Setup ] bu tton. 5. Touch [...]

124 Configure 802.1X w ith Intern et Services In addition to enabling 802.1X at the machin e, 802 .1X can be configur ed with Int ern et Ser vic es (the embedded HTTP server run nin g on the device). Make sure that the HTTP and TCP/IP protocols are properly configured for your netwo r k before attempting to use your web br owser to communicate with[...]

125 Xerox Secure Access Xerox Secure Access enables cust ome rs to levera ge Xero x Par tn er Solut ion s to pr ov ide use r authentication with an optional card reader. Users can access the features availab le at the device once they have been authenticated. Secure Access and Accounting Secure Access can be enabled with the Network Accounting, Xer[...]

126 Enable Secure Access 1. Open you r Web brow ser and en ter the TCP /IP addres s of the ma chine in the Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Provide th e Administr ator User Na me (defau lt of ad min) and Password (default of 1111) , if prompted. 4. Select the symbol to the left of [Security]. 5. Select [Authentication C[...]

127 Enable Web User Interface Authentication A second, networked Authentic ation Server w ill be necessa ry for web user Interface Authentication, if this feature is additionally desired. Fu ll instructions for configurin g network authentication, using Kerberos, NDS, SMB, and LDAP/LDAPS are contained in the Network Authentication section of this g[...]

128 Set Authen tication to control access to individual s ervices Note: You should still be running the Authentication Configurati on wizard on your workstation's web browser. If you closed the Internet Services applic ation, follow steps 1 - 6 below to reopen Interne t Services and run the wizar d again. 1. At a networked workstation, open yo[...]

129 Using Secure Access 1. Read the multifunction device’s Us er Interface prompt to determine what needs to be done to be authenticated at the device. Auth entication methods include swiping a card , pla c ing a proximity card near the reader, or entering a user ID or PIN (personal identifica tion number). 2. If the dev ice reques ts further inf[...]

130 Authentication Of f (if available) At your Workstation: 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin] and [1111]. 4. Select the symbol to the left of [Secu[...]

131 Security IP Filtering The Internet Services IP Filtering page allows you to p ermit or re strict us er access to th e machine. 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab and enter the administra tor User Name (admin) an d Password (1111), i[...]

132 Audit Log Audit Log is a log that tracks access and at tempted access to the server. With TCP/IP and HTTP-bas ed processes r unning on the server, exposure t o access a ttacks, eave sdropping, file tamperin g, service disruption, and identity (password) theft is significan tly increased. Th e Audit Log, regularly re viewed by the Security Admin[...]

133 Digital Certificate Management With SSL enabled (from the Conn ectivity / Protocols / HTTP selections of the Properties tab of In te rnet Services), an d a digital ce rtificate insta lled, remot e users access ing the sy stem over a n HTTP-bas ed interface are assured of havin g their network co mmunications protected against e a vesdropping an[...]

134 IP Sec IP Sec (IP Security) is co mprised of the IP Authentication Header and IP Encaps ulating Security Payload protoco ls, that se cure IP communi cations at the ne twor k layer of the protocol stack, using both authentication and data encr yption techniques. Th e ability to send IP Sec encryp ted data to the printer is provided by the use of[...]

135 T rusted Certificate Authorities If you selected and completed the Certificate Signing Request, after clicking [Create New Certificate] on the Machine Digital Certificate Mana gement page of In ternet Services, when t he signed certificate is received back from the Trusted Certificate Authority, y ou ne ed to add it (upload it) to the system. T[...]

136 Options Xerox Extensible Interface Program Overview Xerox Extensib le Interfac e Platform enables indep endent softw are vend ors and pa rtners to d evelop customized programs t o access d irectly from the Xerox device. Us ers can en ter their au thenticat ion login at the device and access a set of features and op tions designed sp ecifica lly[...]

137 Enable XEIP Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. Ensure the machin e is fully fu nct ion in g on the netw or k. Ensure your XEIP soluti on is installed and functioning. To enable EIP applications, an InstallCustomServices.dlm has to be insta[...]

138 Network Scanning Network Scanning is an optional feature for the Wor k Ce ntre 7655/7665 /7675, purchased from your Xerox Sales Represen ta tive, an d ins talled using a Net wo rk Scanning/E-mail Subscriber Installation M odule (SIM). Network Scanning allows a user to scan an original do cu ment, convert it to an ele ctronic file, and distri bu[...]

139 SMARTsend has replaced CentreWa re Network Scanning Services NOTE: FreeFlow SMARTsend combines and enhance s t he powerful featur es of tw o Xerox pro ducts - FlowPort and Centre Ware Network Sc anning Services - to deliver one integrated software applicatio n. For more information click he re. SMARTsend scanning servic es Built on the Microsof[...]

140 Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. Click underlined topics to display further info rmation. 1. Ensure th e machine is fully function ing on the network pr ior to installa tion. 2. Install the Scanning Hardware Kit. Refer to the instruction[...]

141 Enable Network Scanning When you purchase the Network Scanning/E-mail Kit, you will receiv e the informatio n and hardware required to install this feature. The Kit contains the Subscriber Installation Mo dule (SIM), and self- explanatory instructions, used to install the Network Scanning option. Follow the instructions supplie d with the Netwo[...]

142 Configure a Scan Filing Location Scanning with the machine is accomp lished through user selectio n of templates on the device tha t route scanned jobs to network servers. After sto rage on th e server, the files can be retrieved at any properly configured networked wor kstation. A dedicated file se rver is not required to receive scans. A dedi[...]

143 Configure a Scan Filing Repository using FTP 1. Ensure th at File Tra nsfer Protoc ol (FTP) s ervices is r unning on the server or workstatio n where images scanned by the machine will be stor ed. Note the IP address or host name. 2. Create a user account an d password for the machine. Wh en a document is scanned, the machine logs in using the [...]

144 20. To configure General Settings, select Genera l in the directory tree. 21. To pr int a Conf irmation She et after ev ery scan jo b, select On from the p ull down me nu. The Confirmation Sheet spec ifies the stat us of the jo b, and the file location if the scan wa s successful . 22. New distribution templates create d for the machine can be [...]

145 Configure a Scan Filing Repository using NetWare Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. 1. Ensure th e machine is fully function ing on the network pr ior to installa tion . 2. Ensure the NetWare protocol is enabled on your machine . How to ch[...]

146 12. Select [Edit] in the De fault File Destination box, or [Add] in the Alternate File Destinations box. NOTE: Duri ng device co nfiguration, SM ARTsend (if used) ov erwrites the Default Re pository and Template Pool scan settings. If ce rtain applications will use Default Repository settings , not matching SMARTsend settings, reconfigure th e [...]

147 At the Machine 28. Touch the [Network Scanning] button on the touch scree n , then touch OK. 29. Touch the [Network Scanning] tab. 30. Touch the [Show] button. 31. Select All Templates. 32. Select the [Default] template and place a docu ment in the document handler. 33. View template deta ils on the monitor. 34. Press the green start bu tton to[...]

148 Configure a Scan Filing Repository using SMB Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. 1. Create a shared folder to be us ed as a scan filing location (repos itory) for scanne d documents. Note the Share Name of the folder an d the Computer Name [...]

149 Configure General Settings 20. Select General in the directory tree. 21. To pr int a Conf irmation She et after ev ery scan jo b select O n from the pull down m enu. 22. New distribution templates create d for the machine can be set to automatically update by entering a time in the Refresh Start Time area. 23. Login Source setting s control use[...]

150 Configure a Scan Filing Repository using HTTP/HTTPS 1. Ensure that HTTP/HTTPS services and a web service (such as Apache) are ru nning on the server, where POST requests and scanned data will be sent for processing by a CGI script. Note the IP address or host name. 2. Create a login account for the multifunction device on the web server. Create[...]

151 21. To configure General Settings, select Genera l in the directory tree. 22. To pr int a Conf irmation She et after ev ery scan jo b, select On from the p ull down me nu. The Confirmation Sheet spec ifies the stat us of the jo b, and the file location if the scan wa s successful . 23. New distribution templates create d for the machine can be [...]

152 Configuring the Default Template with Internet Services The default template is crea te d for the machine, usin g Internet Services or SM ARTsend software on the remote template pool server, an d appears as DEFAULT in the list of templates on the machine. The default template consists of conf igured scan settings and at least o ne network filin[...]

153 Fax Destinations NOTE: This option will only be ava ilable if the Server Fax option is installed on the machine and Fax was selected as a Destination Service. 5. Select [Destination Servic es] and check [Fax]. 6. Select [Add] to add a new Fax destination. 7. Enter the requ ired fax number in the [Add Fa x Number] box within the Fax Recipients s[...]

154 To add a new Document Man agement field 11. Select [Add] in the Document Managemen t Fields box. 12. Enter a name for the field and provide a label and default valu e if required. 13. Click [Apply] to accept the changes. Scan Options Configure a variety of optio ns for your scanned images including original type, or iginal input size, image adj[...]

155 Create a New Template (Optional) NOTE: Any new temp lat es cr ea ted ar e ba se d on the sett ing s con fig ure d fo r the Defau lt Te mp la te . 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Scan] tab. NOTE: If the Scan tab is inaccessib le configure a scan [...]

156 To Edit the Filing Po licy of a Destination NOTE: The filing location of a template cannot be edited from this screen. 15. Select the required de stination from the File Destinations list. 16. Select [Edit]. 17. Set the required filing policy of your scanned document by sele cting from the following options: Rename New File, Overwrite Exis ting[...]

157 Scan Confirmation Report an d Job Log 24. Check the box next to [Confirmation Report] to print a Confirmation Repor t with every scan p erforme d using this template. The Confirmati on Report details whether the scan has been successful or if it has failed, the reason for failure. It al so shows the number of images sc anned, the name of the im[...]

158 Set up Remote Template Pool Repository (optional) 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin] and [1111]. 4. Select the symbol to the left of [Services].[...]

159 Scan to Home Overview The Scan to Home feature is sup port ed through the Network Scanning service. Essen tially, it is a template file (.xst) stored locally on the device, bu t in a diffe rent directory than the network scann ing templates or mailbox folders. Users access the Scan to Home tem p lat e by pr es si ng the [Network Scanning] butto[...]

160 Configure Scan to Home To configure the Scan to Home feature perform the following steps. 1. At your workstation, open your Web browser and enter the IP ad dress of the machine in the Addre s s or Location field. Pre ss [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin][...]

161 Scan to Mailbox Overview The Scan to Mailbox feature is suppor ted through the Network Scannin g option, purchased from your Xerox Sales Representative, an d installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). This feat ure provides the ability to scan to ma ilboxes in the device and then retriev e documents from sam[...]

162 Enable Scan to Mailbox 1. At your workstation, open your Web browser and enter the IP ad dress of the machine in the Addre s s or Location field. Pre ss [Enter]. 2. Click the [Properties] tab. 3. Provide the Administrator User Na me (default of admin) and Passwor d (defaul t of 1111), if prompted. 4. Select the symbol to the left of [Services].[...]

163 E-mail Overview The E-mail feature enable s a user to scan paper documents into an electro nic fo rmat and have those documents delivered to a set of e-mail recipients. The E-mail feature can be purchased from your Xerox Sale s Rep resentative, and is installed using a Network Scanning/E-mail Subscriber In stallation Module (SIM). E-mail Addres[...]

164 E-mail Authen tication Authentication (Service Access Control) can be enabled on the mach ine to prevent unautho rized access to the network options. If Authenticat ion is enabled a user will be prom pted to enter a user name and password, or a PIN, before they can access the E-mail featur e. For a full description of the Auth entication featur[...]

165 Enable E-mail When you purchase the Network Scanning/E-mail Kit, you will receiv e the informatio n and hardware required to install this feature. The Kit contain s the Subscriber Installation Module (SIM), and self- explanatory instructions, used to install the E-mail optio n . Follow the instructions supplie d with the Network Scanni ng/E-mai[...]

166 Verify or Configure your TCP/IP Do main Name (if necessary) 9. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 10. Select the [Properties] tab. 11. Enter the Administ rator Use r name an d password if prompted. The default is [admin] and [1111]. 12. Select [Connect ivity]. 13. [...]

167 Configure General E-mail Sett ings 31. Select [Services]. 32. Select [E-mail]. 33. Select [Defaults] . 34. Select the requir ed settings f or the From Field, and associated security options, by clicking Edit under [General]. 35. For Message Body, under [Gene ral], check th e boxes according to your req uired settings. 36. In the Signature entry[...]

168 E-mail Addressing Once configured, an internal and a pub lic address book can be accessed when using the E-mail feature at the machine . Lightweigh t Directory Access Protoc ol (LDAP) pro vides acces s to the in ternal (cor porate) address book . NOTE: The LDAP feat ure is availa bl e on the WorkCentre 7655/7665/76 75. A public address book can[...]

169 Addressing - Inte rnal Address Book (LDAP) NOTE: LDAP support is o nly available on the Work Ce ntre 7655/7665/767 5. Conf iguration of the LDAP directory settings requ ires the network to sup port LDAP services. Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been pe[...]

170 NOTE: The machine will disp lay search results for th e Internal Address Book as defined by the LDAP configuration. For exampl e, an LDAP se rver can re turn a search inquiry "And" a s "Andrew Smith" when the result "Andrews, Jame s" may have been ex pected. The "lastname, firstname" or, "fir stname,[...]

171 19. Touch [Close]. The e-mail addres s will appear in the Address List. 20. Place a document to e-mail in the do cument handler and pr ess the green start button. 21. Verify that the recipient received th e scanned document in his/her e- mail inbox. Configuring the 'From' Address For 'From' address configu ration refer to th[...]

172 Addressing - Public Add ress Book If a site does not have an LDAP serv er to provid e access to a corp orate address list, the machine w ill accept a Pu blic Address B ook file that contains a lis t of user names and associated e-mail addr esses. This file must be in a CSV (Comma Separated Values ) format for the machine to be able to read the [...]

173 13. Click the [Import Now ] button in the web browser. If an address book is alre ady in existence, you will be warned that the new import will over write the existing address book. 14. Click the [OK] button to import the Address Book. 15. Click [Apply]. At the Machine 16. Select the [E-mail] button, then touch OK. 17. Touch Address Boo k. 18. [...]

174 Internet Fax Overview Internet Fax is an optional feature for the WorkCentr e 7655/7665/7675 , pur c hased from your Xerox Sale s Representa tive , and ins talled usin g a Int er n et/ Ser ve r Fa x Sub sc riber Installatio n Mo d ule (S IM ). Internet Fax allows you to send documents to one or more Internet Fax destinatio ns, and receive an In[...]

175 Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. Click th e un de rlin ed lin ks to display more information. 1. Ensure the ma ch in e is fully funct i on ing on the network prior to enabling Internet Fax. 2. Install the Scanning Hardware Kit. Refer to [...]

176 Enable Internet Fax When you purchase the In ternet/Server Fax Kit you will receive the information a nd hardware required to install this feature. The Kit contains the Subscrib er In stallation Module (SIM), and self-explanator y instructions, used to install the Inte rnet Fax option. In addit ion, before installing the Internet Fax feature, m[...]

177 Configure a Domain Name and SMTP Ad dress Note: A domain name must be entered to enable configuration of the Internet Fax feature. To Configure a Doma in Name 6. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 7. Select the [Properties] tab. 8. Enter the Administrator User name[...]

178 Configure POP3 Se ttings At your Workst ation 28. Open your web browser an d enter the TCP/IP address of the machine in the Address or Location fie ld. Press [Enter]. 29. Select the [Properties] tab. 30. Enter the Administ rator Use r name an d password if prompted. The default is [admin] and [1111]. 31. Select [Connect ivity]. 32. Select [Prot[...]

179 Configure General In ternet Fax Set tings 39. Select the symbol to the left of [Services]. 40. Select the symbol to the left of [Internet Fax ], then select [Defaults] in the directory tree. 41. In the Filing Options section, click Edit. Mak e desired changes to the Document Format, Acknowledgeme nt Rep ort, an d Re ply -to field s. 42. Also in[...]

180 At the Machine 55. Press Services, select the [Internet Fax] button, then to uch OK. 56. Select New Recipient, then the [To]: button, in the Recipient's drop-down list. 57. Enter an internet fax recipien t address. Review the notes below which describe th e 'From' address. 58. Touch the [Add] button, then touch [Close]. The e-mai[...]

181 Addressing - Inte rnal Address Book (LDAP) Note: Configuration of the LDAP director y settings requires the n etwork to support LDA P services. Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed: 1. Ensure th e Internet Fax feat ure is funct ional on t he [...]

182 NOTE: The machine will disp lay search results for th e Internal Address Book as defined by the LDAP configuration. For exampl e, an LDAP se rver can re turn a search inquiry "And" a s "Andrew Smith" when the result "Andrews, Jame s" may have been ex pected. The "lastname, firstname" or, "fir stname,[...]

183 20. Touch the [To]: button to select the name as a recipient for your internet fax. 21. Touch [Close]. The e-mail addres s will appear in the Address List. 22. Place a document in the documen t handler and press the green start button. 23. Verify the recipient received the doc ument at th eir internet fax machine. You have completed the steps t[...]

184 Addressing - Public Add ress Book If a site does not have an LDAP serv er to provid e access to a corp orate address list, the machine w ill accept a Pu blic Address Bo ok file that c ontains a list of user names and their e-mail/internet fax addresses. This file must be in a CSV (Comma Sepa rated Value s) format for the machine to be a ble to [...]

185 14. Click the [OK] button to import the Address Book. Click [Apply]. At the Machine 15. Select the [Inte rnet Fax] button, t hen touch OK. 16. Touch Address Boo k. 17. Touch Public in the Address Book s drop-down list. 18. Enter the name of the re ci pient of your Internet Fax. 19. Touch [Search]. 20. The public address book appears. Select the[...]

186 Server Fax Overview Server Fax is an optional feature for the WorkCentre 7 655/7665/7675, purchased from your Xerox Sales Representa tive , and ins talled usin g a Int er n et/ Ser ve r Fa x Sub sc riber Installatio n Mo d ule (S IM ). The Server Fax feature en ables users to send document s to one or more fax mach ines via the telephone networ[...]

187 Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. Click the under lined points for more informa tion. 1. Ensure th e machine is fully functi oning on th e network p rior to enab ling Server F ax. 2. Install the Scanning Hardware Kit Refer to the instruct[...]

188 Enable Server Fax Server Fax is an optional feature fo r the machine. When you purchase the Internet/Server Fax Kit you will receive the information an d ha rdware required to inst all this feature. The Kit contains the Subscriber Installation Module (SIM), and self explanatory inst ructions, used to install the Server Fax option. In addition, [...]

189 Configure a Server F ax Filing Location (Repository) Once configured, the ma chine will transfer images that a user has specified to be faxed, to a directory (known as the fax repository) on the fax server. The fa x server monitors the fax re pository for documents to be faxed. Select your required transfer method from the list below. FTP (File[...]

190 Configure a Fax Repository using FTP 1. Ensure th at File Tra nsfer Protoc ol (FTP) s ervices is r unning on the server or workstatio n where images to be faxed by the machine will be stored. Note the IP address or hos t name. 2. Create a user account and passwor d for the mach ine. When the Server Fax feature is used, th e machine logs in u si[...]

191 Configure General Settings 17. Click Defaults in the left hand pane. 18. To print a Confirmation Sheet after every Server F ax job select Edit in the Gener al section, then select On from the drop down menu. The Co nfirmation Sheet specifies the success or failure of the Server Fax job. If the fax is successful the location of the docu ment on [...]

192 Configure a Fax Repository using NetWare Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. 1. Ensure th e machine is fully function ing on the network pr ior to installa tion. 2. Ensure the NetWare protocol is enabled on your machine. How to check that t[...]

193 12. Select [NetWare ] for pro tocol. 13. Enter the server name where the fax repository is located, in [Server Na me]. 14. Enter the server volume in [ Server Volu me]. 15. Enter the context and tree (NetWare 4.x, 5.x, 6.x IPX only.) for the repository in [NDS Contex t] and [NDS Tree]. For NDS enter a name context. For bindery a nd bind ery emu[...]

194 Configure a Fax Repository using SMB Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. 1. Create a shared folder to be used as a fax repositor y. Note the Share Name of the folder and the Computer Name or Se rver Name. 2. Create a user account and passwo[...]

195 Go to the FAX server 21. Configure th e fax server so that it is able to monitor the fax repository for documents . Refer to the manufacturer's d ocumentation provided with your fax serv er to complete this task. At the Machine 22. Select the [Server Fax] button from the touch screen, then touch [OK]. 23. Enter a valid fax number. Pres s [[...]

196 Configure a Fax Repository using HTTP/HTTPS Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. 1. Ensure that web services are installed on the server where you want to store scanned images. Examples of web servers include: Micro soft Internet Information[...]

197 Configure General Settings 17. Click Defaults in the Fax menu. 18. To prin t a Confirma tion Sheet a fter every Se rver Fax job select Edit, in the Ge neral s ection, then select On from the drop down menu. The Co nfirmation Sheet specifies the success or failure of the Server Fax job. If the fax is successful the location of the docu ment on t[...]

198 Embedded Fax Overview Embedded Fax enables users to se nd hard copy documents to another fax machine (or multip le fax machines) via a telephone co nnection. The Embedded Fa x option requires a fax card to be fitted to the machine and connected to a telephone line. When you in stall the fax card and power on the machine, the Fax Setup window po[...]

199 Install the Fax Hardware Kit NOTE: If Server Fax is installed on the machine when the Embed ded Fax Install Wizard is run, the Server Fax feature will be disabled and users will only have access to the Embedded Fax feature. 1. Switch the power off by pressing the Power O ff button . 2. Wait a couple of minutes for the Network Controller to full[...]

200 Complete the Fax Setup Screens 7. The Fax Setup ( or Install) screen sho uld appear. If it does, touch [Set up No w] If it does not , see Deferred Fax Setup la ter in this document. NOTE: If you do not wish to run through the fax configuration , touch the [Set up Later] button . Embedded Fax will be unavailable un til the fax configurat ion scr[...]

201 Configure Fax Set tings This procedure is only necessary if you have not yet configured the fax settings, or if you have already fitted the fax card and wish to cha nge any setting s for the fa x o ption. At the Machine 1. Press the [Log In / Out] butt on to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or th e curr ent p[...]

202 Deferred Fax Setu p This procedure is only necessary if you presse d the Setup Later button when the Fax Setup screens appeared and you no w wish to configure Embedd ed Fa x settings using the Fax Setup Screens. At the Machine 1. Press the [Log In / Out] butt on to enter the Tools pathway. 2. On the keypad enter [admin], then [1111] or th e cur[...]

203 17. Test the fax connection by sending a fax document. Press the [Services] button. 18. Touch the [Fax] service button. 19. Enter the number of a nearb y fax machin e using the keypad. 20. Place your documents in the document hand ler and press the green start butto n . 21. Verify that your documents are re ceive d at the other fax machine. You[...]

204 LAN Fax (PCL Drivers) You can facsimile documents dire ctly from your PC in the same way you would print a document. This is known as the LAN Fax . Checklist Make sure that you h ave installed the Embe dded Fax a s state d in the Emb edded Fax section of th is guide before continuing with this procedur e. Also note that if Server Fax is enabled[...]

205 Initial Setup Refer to the Printer Dr ive rs sectio n of th is guide, and add the printer to the Wi ndows 20 00 o r Windows XP desktop using a Standard TCP/IP Port. After the driv er has been installed, perform the following steps: 1. Right mouse click on the Printer’ s icon and select [Properties]. 2. Click the Configuration tab, then click [...]

206 Selecting a recipient and sending your fax 1. From th e File menu o f your prog ram, select [Print] to dis play the Print dialog. 2. Check that the correct (PCL) printer is selec ted, a nd then click [Properties] to display the Properties dialog. 3. On the Paper/Output tab, select [Fax] from the Job Type drop-do wn menu, then click [Setup]. The[...]

207 LAN Fax (PostScript Drivers) You can facsimile documents dire ctly from your PC in the same way you would print a document. This is known as the LAN Fax . Checklist Make sure that you h ave installed the Embe dded Fax a s state d in the Emb edded Fax section of th is guide before continuing with this procedur e. Also note that if Server Fax is [...]

208 Initial Setup Refer to the Printer Dr ive rs sectio n of th is guide, and add the printer to the Wi ndows 20 00 o r Windows XP desktop using a Standard TCP/IP Port. After the driv er has been installed, perform the following steps: 1. Right mouse click on the Printer’ s icon and select [Properties]. 2. Click the Configuration tab, then click [...]

209 Selecting a recipient and sending your fax 1. From th e File menu o f your prog ram, select [Print] to dis play the Print dialog. 2. Check that the correct (PS) printer i s selected, and then click [Properties] to display the Properties dialog. 3. On the Paper/Output tab, select [Fax] from the Job Type drop-do wn menu, then click [Setup]. The o[...]

210 Network Accounting Overview Network Accounting (Job Based Accou n ting) is an op tional feature av ailable for the WorkCe ntre 7655/ 7665/7675, pu rc ha se d fr om you r Xer ox Sales Repr e s entative, and installed using a Network Accounting Subscriber Inst alla tion Module (SIM). Network Accounting provides the ability to manage usage of the [...]

211 Information C hecklist Before starting the installation procedu re, please en sure the following items are availa ble or have been performed. Click th e un de rlin ed lin ks to display more information. 1. Ensure th e machine is fully function ing on the network pr ior to installa tion. 2. Locate t he Network Ac counting Kit This kit contain s [...]

212 Install the Network Acco unting feature When you purchased the Network Ac co unting Kit, you re ceived the information an d SIM required to install this feature. Following the supplied instructions for full details, with the device powered on, the SIM is inserted into an oran ge slot on the machine's backplan e. An Options Assist screen po[...]

213 Configure Network Acco unting 8. Press the [Log In / Out] button to access the Too ls pathway. 9. On the keypad enter [admin], then [1111] or th e curr ent password. Touch the [Enter] button when finished. 10. From Tools, select Accounting. 11. Touch the [Accounting Mode] button, if available 12. Touch the [Networ k Accoun ting] button to enabl[...]

214 Enable Network Accounting in your Windows Prin t Driver Windows 2000 1. From the [Start] menu select [Settings] and then [Printers]. 2. Right-click on the ma chine printer icon. 3. Select [Properties]. 4. Select [D evice Settings ]. 5. Select [Accounting]. 6. Click [Setup]. 7. Check the [Enable Accounting] box. 8. Select [Prompt for Every Job] [...]

215 Test Network Accounting 1. Open an application and print a job. Verify that you are presen ted with the User ID and Accounting ID screen. 2. Enter a valid User and Acco untin g ID and click [OK] (If yo u sele cted [Save Ac cou nting Co des] it will only be necessa ry to ente r this information the first time the driver is used). 3. If your prin[...]

216 Immediate Image Overwrite Overview The Immediate Image Ov erwrite feature provides se curity conscious customers with the ability to overwrite the machine's hard disk to protect classified or privat e infor m ation. The machine's hard disk stores data similar to the way a hard d r ive functions on a persona l computer, but with the da[...]

217 Verify that Immediate Imag e Overwrite is Installed If a Configuration Report did not print dur ing installation, print the report as follows: 1. Press th e [Machine Status] bu tton. 2. Touch [Print Reports]. 3. Touch [Configuratio n Report]. 4. Touch [Print Selected Report]. 5. Touch [Close] Immediate Image Overwrite Status When Immediate Imag[...]

218 On Demand Overwrite Overview The On Demand Ov erwrite feature pr ovides security conscious customer s with the ability to overwrite the machine's hard disk to protect classified or private information. The machine's hard disk stores data similar to the way a hard d r ive functions on a persona l computer, but with the data encrypted f[...]

219 Enable On Demand Overwrite Verify that On Demand Imag e Overw r ite is in st al le d If a Configuration Report did not print dur ing installation, print the report as follows: 1. Press th e [Machine Status] bu tton. 2. Touch [Print Reports]. 3. Touch [Configuratio n Report]. 4. Touch [Print Selected Report]. 5. Touch [Close][...]

220 Perform an Image Overwrit e at the Machine This procedure will overwrite the ima ge data from the ha rd d isk. T his excludes Em bedded F ax data, when this feature is installed on the machine. NOTE: All existing jobs (excluding Embedded Fa x), re gardless of th eir state, sh all be delete d and all job submission will be prohib ited for the du[...]

221 Perform an Image Overwrit e over the Network When the machine has a network controller and is conn ected over the networ k , it is possible to run the Image Overwrite function using a web browser. This is per formed using CentreWare Internet Services. NOTE: All existing jobs, regardle ss of their state, sh all be deleted and all job submission [...]

222 Schedule a Daily Overwrite A TCP/IP netwo rk-connected device ca n be set to overwrite im age data on a daily basis. To sche dule a daily overwrit e, perfo rm the follow ing steps. 1. Open your Web browser and enter th e IP address of the machine in the Ad dress or Location field. Press [Enter]. 2. Click the [Properties] tab, 3. Enter the Admin[...]

223 USB Printing Overview USB printing is an optiona l feature ava ilable for the WorkCentre 7655/7665 /7675. The USB Printer Port can be used fo r printing directly from a laptop or workstatio n connected via a USB cable. USB printing from Windows XP and 2000 is suppo rted. The USB port is located on a card, that fits into one of the availab l e P[...]

224 Enable the USB P ort 1. Press th e Power O ff button to turn the machine off. Observe th e network activity light on the Controller until it goes out (the Contr olle r shuts off) . Install the PCI card contained in the USB Print Kit, following the instru ctions enclosed with kit. 2. Turn on the machine b y pressing the Power On button. 3. Go to[...]

225 Install and Configure Printer Drivers Windows XP/2000 At your Workst ation Connect the USB cable to the machine and the other end to your workstation or laptop. The Found New Hardware Wizard box will appear. 1. Click [Next]. 2. Ensure the radio button is selected next to [Search for suitable driver]. Click [Next]. 3. Check the checkbox next to [...]

226 Annotation (Bates S tamping) Overview Adding notes to scanned and cop i ed pages (annotatio n) is primarily a user-controlled feature. An [Annotation] button is accessed by first pressing the Copy button on th e de vice 's Main (All Ser vice s) screen, then by pressing the Output Format tab. Se lecting the [Annotation] bu tton provides acc[...]

227 Xerox S tandard Accounting Overview Xerox Standar d Accounting (XSA) is a fr ee feature of the WorkCentre 76 55/7665/7675. When enabled, XSA tracks the numbers of Copy, Print, Network Scannin g, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on th e machine), for each user. Usage limits can also be app[...]

228 Enable Xerox Standard Accounting At your Workst ation 1. Open your Web browser and enter the TCP/IP addre ss of the machine in th e Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select the [Xerox St[...]

229 Create a Group Accoun t 9. Click the [Xerox Standard Accounting ] link in the Internet Services menu on the left hand side of the screen. 10. Click the [Group Ac count] link to create a new group account. 11. In the Gro up Accou n ts Acco u nt ID bo x, ente r an ID for the ne w gr ou p acco un t (fo r ex am p le 00 1) . Th e Group Account can b[...]

230 Create a User Account and Set Usage Limits NOTE A group account must be created before you create user accounts. 14. Click the [Xerox Standard Accounting] link in the Internet Se rvices left hand menu. 15. Click the [Manage Accounting] link. 16. Click the [Add New User] link. 17. Enter an ID for the user. The user ID can co ntain alphanumeric c[...]

231 Usage Limits 20. Specify the usage limits for this account in the [User Limits] boxes. The maximum value fo r each limit is 16,000,000. Usage limits ca n be specified as follows: Black Printed Impression s The maximum number of documents that can be printed by a user, from the i r workstation via the printer driver. Black Copied Impr essions Th[...]

232 Next Steps – Using XSA at the machine When you enable XSA, users mu st enter a valid us er name at the machine to acce ss the fea t ures. At the Machine 1. Press the [Services] button on the keypad. 2. The [User ID] screen will show. Type the U ser ID of one of the users that you created in the Manage Accounting area of Internet Services. Use[...]

233 At your Workst ation 1. Open your Web browser and enter the TCP/IP addre ss of the machine in th e Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select the [Xerox Standard Accountin g] link. 6. Clic[...]

234 Reset User Limits At your Workst ation 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Select the [Accounting] link. 4. Select the [Xerox Standard Accountin g] link. 5. Click the [Report and Res et] link. 6. To reset all usage data to 0, cli[...]

235 Print a Usage Report At your Workst ation 1. Open your Web browser and enter the TCP/IP addre ss of the machine in th e Address bar. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User name and passwo rd if prompted. The default is [admin] and [1111]. 4. Select the [Accounting] link. 5. Select the [Xerox Standard Accou[...]

236 Enable XSA in your Windows Print Driver 1. From the [Start] menu select [P rinters and Faxes] (Windows XP), or select [Settings] and then [Printers] (Windows 2000) . 2. Right-click on the printer driver. 3. Select [Properties]. 4. Select [Configuration]. 5. Select [Accounting]. 6. Click [Setup]. 7. Select [Xerox Standard Accounting] from the Ac[...]

237 Enable XSA in your Apple Macintosh Print Driver Mac OS 9.x 1. Open a document to print and select [File] and the n [Print]. 2. From the Print Option s Menu select [Xerox Features]. 3. Select the [Output] tab. 4. Select [Accounting] to enable it. 5. Print the document. Mac OS X 1. Open a document to print and select [File] and the n [Print]. 2. [...]

238 Back-up XSA data and setting s and Clone to another Xerox device The Cloning feature ena bles you to copy settings, in cluding XSA settings and accoun t information, to a file on your workstation or Server. You can then use this file to restore the data and settings on the same machine or to clone other machines. You can only clone XSA settings[...]

239 To Restore Set t ings or Clone Settings to another Machine NOTE: This procedure will cause th e machine to reboot and will be unavailable over the network for several minutes. 1. Open your web browser an d enter the TCP/IP addres s of the machine that you wish to restore or clone the settings to. Press [Enter]. 2. Click the [Properties] tab. 3.[...]

240 Disabling and Enabling Options Disable an Optional Feature This feature is used on machines which have an option a l featur e installed. This operation allows the user to disable the feature so it is unavailable for use but still res ident on the machine. NOTE: This section is not a pplicable to the USB Print Ki t and the Fax Hardware Kit. At Y[...]

241 Enable an Optional Feature This feature is used on machines which had an optio nal feature insta lled and th en disabled. This oper ation allows the user to re-enable th e feature. NOTE: This section is not a pplicable to the USB Print Ki t and the Fax Hardware Kit. At Your Workstation 1. Open your web browser and enter the TCP/IP address of th[...]

242 T roubleshooting T roubleshooting: Network Scanning If you are experiencing problems with Network Sc anning, f irst verify tha t the mach ine is connec ted on the network and functionin g as a printer by performing the following activities: 1. Check the network cable at the back of th e machine. 2. Send a test print from your PC to the machine.[...]

243 Try to scan a document. Do es the Scan Confirmation Report print? If the Scan Confirmation Report does not print, perform th e fo llowing steps at your workstation. 1. Open your Web browser and enter the TCP/IP add ress of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Enter the Administrator User[...]

244 There are further checks that ca n be done depending on the prot oc ol being used for scanning. Scanning via FTP Check that your FTP service is configured properly. 1. Open a command prompt win dow and on one line ty pe [FTP] then enter a space, then [IP Address of your FTP Se rver ]. Press Return. 2. At the 'User' prompt enter the [u[...]

245 T roubleshooting: E-mail If you are experienc ing pro b lem s with sendin g an E-m ail, first verify the machine is connected on the network and functionin g as a printer by performing the following activities: 1. Check the network cable at the back of th e machine. 2. Send a test page from your PC to the machi ne. 3. If connected via TCP/IP tr[...]

246 From a desktop e-mail client, send a test e-mail to the new e-mail account created on the SMTP se rver for the machine. Log in to the mail server with the new account name and password to verify that the e-mail was received at the server . Tip: A webm ail application makes a co nvenient to ol to use to log in to the mail serv er to check for th[...]

247 Was E-mail rece ived at the SMT P server? While logged in to the machine's e- mail account on the SMTP server, forward the e-mail to yourself. If you receive the forwa rd e d e- ma il, yo u ha ve verif ied t hat a valid path exists for receiving and forwardin g e-mail, using the device' s account. If there is still a problem, check fo[...]

248 T roubleshooting: Internet Fax If you are experiencing problems with sending an Internet Fax, first verify th at the machine is connected on the network and functioning as a printe r by performing the following activities: 1. Check the network cable at the back of th e machine. 2. Send a test page from your PC to the machi ne. 3. If connected v[...]

249 From a desktop e-mail client, send a test e-mail to the new e-mail account created on the SMTP se rver for the machine. Log in to the mail server with the new account name and password to verify that the e-mail was received at the server . Tip: A webm ail application makes a co nvenient to ol to use to log in to the mail serv er to check for th[...]

250 POP3 Errors If you are experiencing problems with receiving Internet Fax messages at the machine, verify the POP3 address details have b een properly configured. At the Machine 1. Touch th e [Inter net Fax] bu tton. 2. Enter the Internet Fax address of th e machine (the E-mail address configured within Internet Services). 3. Touch the [Add] but[...]

251 T roubleshooting: Server Fax If you are experien cing problems with sending a Server Fa x, first verify the machine is connected on the network and functionin g as a printer by performing the following activities: 1. Check the network cable at the back of th e machine. 2. Send a test page from your PC to the machi ne. 3. If connected via TCP/IP[...]

252 View the Server Fax Setup de tails. Veri fy that the Protocol is correct and that the Server Name a nd Path to the Fax reposit or y sett ing s ar e pr op e rly co nfig u re d. Are the Server Fax settin gs properly configured? Configure the Server Fa x settings before continuing. Fo r instructions refer to th e Server Fax topic in the Options se[...]

253 Check the Third Party Fax Server Conf iguration 1. At the fax server, disable the s erv ice so that it does not try to collect new faxes from the fax filing repository. This will de pend on the particular product but ofte n the relevant service can be stopped. Refer to the manufactur er's instructio ns contained wit h the fax server so ftw[...]

254 T roubleshooting: Embedded Fax If you are experien c ing problems with Embedded Fax, firs t verify th at the machine is functioning in its existing configuration by making a photocop y at the machine. Is the machine functio ning? Resolve any mecha nica l issu es be fo re attem p ting to use Embedded Fax. For assistance and support, refer to the[...]

255 T roubleshooting: Ne twork Accounting If you are experiencing problems with Network Accounting, first verify th at the machine is connected on the network and functionin g as a printer by performing the following activities: 1. Check the network cable at the back of th e machine. 2. Send a test page from your PC to the machi ne. 3. If connected[...]

256 Test Communication bet ween the Network Accountin g Server and the Machine At your network accounting server : 1. Open a web browser and ente r the IP address of th e machine in the location or address field. Press [Enter]. 2. The machine's Internet Services we b pages should appear. It they do not, verify th e IP address settings on the m[...]

257 Power On/Off Button The Power On/Off button is located on the right front of th e machine. Press the button to the On (I) position to power on the machine. If th e machine does not sh ow signs of powering on, (with lights flashing on the user interface, for example), check the circuit bre aker and power cable located at the lower, right rear of[...]

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259 Published by: Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Copyright 2007 by Xer ox. All rights rese rved. Translat ed by : Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU UK[...]

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