Xerox 8400 manual

Phaser ® Color Printer 8400 Referensguiden Naslaggids Guia de referência Guía de referencia Referenzhandbuch Guida di riferimento Guide de référence Reference Guide[...]

Copyright © 2 003, Xerox Corp oration. All Ri ghts Reserved. Unpu blished righ ts reserved unde r the copyright laws of the United States. Contents of this publication may not be repr oduce d in any form without permi ssion of Xerox Corporation . Copyright protectio n claimed includes all forms of ma tters of copyrightable materials and info rmati[...]

Phaser® 8400 Color Printer i Contents 1 Features Printer Tour . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Available Configurations . . .[...]

Contents Phaser® 8400 Color Printer ii Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20 Types of Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20 Resident Printer Fonts . . . . . . . . [...]

Contents Phaser® 8400 Color Printer iii Labels, Business and Index Card s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35 Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 5 Printing Labels in Tray 1 . . . . . . . . . . . . .[...]

Contents Phaser® 8400 Color Printer iv Windows NT 4.x . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21 Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21 Quick CD-ROM Install Steps . . . . . . . . . . . . [...]

Contents Phaser® 8400 Color Printer v Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20 Adding Ink . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20 Emptying the Waste Tray . . . . . . . . . . .[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 1-1 This section includes: ■ "Printer T our" on page 1- 2 ■ "Front Panel" on page 1-7 ■ "Printer Dri vers" on page 1-10 ■ "Managing Y our Printer" on page 1-12 ■ "Printer Settings" on page 1-14 ■ "[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 1-2 Printer T our This topic includes: ■ "Printer Features" on page 1-2 ■ "A va ilable Configurations" on page 1-3 ■ "Front V i e w" on page 1-4 ■ "Side V iew" on page 1-4 ■ "Back V iew" on page 1-4 ■ [...]

Printer Tour Phaser® 8400 Color Printer 1-3 A vailable Configurations The Phaser 8400 Color Printer has f ive conf igurations : Features Printer Configuration 8400B 8400BD 8400N 8400DP 8400DX Maximum Print Speed 24 24 24 24 24 Memory (Mbytes) Up to 512 Mbytes Optional 128 256 128 256 256 Hard Drive No Optional Optional Optional Standard P ostScr i[...]

Printer Tour Phaser® 8400 Color Printer 1-4 Front View Side View Back View 1. Optional 525-Sheet T ra y 4 2. Optional 525-Sheet T ra y 3 3. Standard 525-Sheet T ra y 2 4. 100-Sheet Multi-Pur pose T ra y 1 5. F ront pane l 6. Exit cov er release 7. F ront cover release 8. Exit cov er 9. Ink loader/T op cov er 10. Legal/A4 outpu t tra y e xtension 1[...]

Printer Tour Phaser® 8400 Color Printer 1-5 T op View Printer Options and Upgrades Options and upgrades are av ailable for the Phaser 8400 printer . Options ■ T wo RAM slots, supporting 128 M bytes and 25 6 Mbytes memory cards ■ T wo 525-Sheet Feeders ■ Internal hard dri ve Upgrades ■ Phaser 8400B to 8400BD ■ Phaser 8400B to 8400N ■ Ph[...]

Printer Tour Phaser® 8400 Color Printer 1-6 Color Xerox Phaser color printers embody 20 years of printing experience. While dif ferent models are optimized for tasks, such as fast, easy , off ice printing or c omplex, lar ge format graphic arts applications, all Phaser color pr inters share important characteris tics that contribute to the Xerox r[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 1-7 Front Panel This topic includes: ■ "Front Panel Features" on page 1-7 ■ "Front P anel Layout" on page 1- 7 ■ "Error and W arning Messages" o n page 1-8 ■ "Print Icon" on page 1-9 ■ "Menu Map" on page[...]

Front Panel Phaser® 8400 Color Printer 1-8 The Graphic Display has tw o sections: ■ The top section displays status messages for the printer . ■ The bottom section displays the front panel menus. Error and W arning Messages When there is a problem with the printer , the front panel displays (1) an error or warning message. Press the i button ([...]

Front Panel Phaser® 8400 Color Printer 1-9 Print Icon Menu Map The “Menu Map” is a visual re presentation of the front panel settings and information pages. T o print the “Menu Map”: 1. At the printer’ s front panel, select Inf o rmation , then press the OK button. 2. Select Menu Map , then press the OK b utton to print. Information Page[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 1-10 Printer Drivers This topic includes: ■ "A vailable Printer Dri vers" on page 1-10 ■ "Printer Dri ver Features" on page 1-11 Printer dri vers enable your computer and printer to communicate and pro vide access to your printer features.[...]

Printer Drivers Phaser® 8400 Color Printer 1- 1 1 Printer Driver Features The foll o wing table displays the Xerox dr i v er fe a t ures that are a v ailable with spe c i f ic oper a t ing systems. ● = S u p p orted ■ = M u st h a v e DX fe a t ur e s. ❍ = Only a v ailab l e w h en y o ur printer is connected to your computer ov e r a net w [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 1-12 Managing Y our Printer This topic includes: ■ "Printer’ s IP Address" on page 1-12 ■ "CentreW are Internet Services (IS)" on page 1-12 ■ "PhaserSMAR T" on page 1-13 ■ "PrintingScout" on page 1-13 Note The inf[...]

Managing Your Printer Phaser® 8400 Color Printer 1-13 PhaserSMAR T PhaserSMAR T T echnical Support is an automated, Internet-based su pport system. Use yo ur default web browser to send diagnostic inform ation from your printer to our web site for analysis. PhaserSMAR T T echnical Support examin es the information, diagnoses the problem, and propo[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 1-14 Printer Settings This topic includes: ■ "Accessing the Startup Page" on page 1-14 ■ "Accessing Po wer Sa ver" on page 1-15 ■ "Accessing Intelligent Ready Mod e" on page 1-15 ■ "Accessing Protected Mode Using CentreW[...]

Printer Settings Phaser® 8400 Color Printer 1-15 Printing the Startup Page T o print the “Startup Page”: 1. Select Information , then press the OK b utton. 2. Select Information P ages , then press the OK button. 3. Select Startup Pa ge , then press the OK button to print. Accessing Power Saver T o sa ve ener gy , the printer enters a Power Sa[...]

Printer Settings Phaser® 8400 Color Printer 1-16 Using CentreWare IS T o select Intelligent Ready mode or to schedule w armup/standby settings: 1. Launch your web browser . 2. Enter your printer’ s IP address in the bro wser’ s Address f ield (http://xxx.xxx.xxx.xxx). 3. Select Properties . 4. Select the General folder on the left sidebar . 5.[...]

Printer Settings Phaser® 8400 Color Printer 1-17 Using the Printer’ s Front Panel T o change the load paper timeout: 1. Select Printer Setup , then press the OK bu tton. 2. Select P aper Handling Setup , then press the OK b utton. 3. Select Load P aper Timeout , then press the OK b utton. 4. Scroll to the desired timeo ut v alue. The v alues ( N[...]

Printer Settings Phaser® 8400 Color Printer 1-18 Using the Front Panel T o specify tray selection: 1. At the printer’ s front panel, select Printer Setup , then press the OK button. 2. Select P aper Handling Setup , then press the OK b utton. 3. Select Pa p e r S ou rc e , then press the OK button. 4. Scroll to the desired tray or A uto Select .[...]

Printer Settings Phaser® 8400 Color Printer 1-19 Adjusting Front Panel Contrast T o adjust the contrast betw een the text and the background to m ake the front panel text more readable: 1. At the printer’ s front panel, select Printer Setup , then press the OK button. 2. Select Front P anel Setup , then press the OK b utton. 3. Select Front P an[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 1-20 Fonts This topic includes: ■ "T ypes of Fo nts" on page 1-20 ■ "Resident Printer F onts" on page 1-20 ■ "V iewing a List of Resident Fonts" on page 1-20 ■ "Printing a Li st of Resident F onts" on page 1-21 ■ [...]

Fonts Phaser® 8400 Color Printer 1-21 Printing a List of Resident Fonts T o print a list of resident PostScript or PCL5c fonts, use: ■ The printer’ s front panel ■ CenterW are IS ■ The printer dri ver Using the Printer’ s Front Panel T o print either a PCL font list or a PostScript font list at the front panel: 1. Select Information , th[...]

Fonts Phaser® 8400 Color Printer 1-22 Using a Mac Printer Driver Use the Apple Printer Utility to list the fonts av ailable on your printer . 1. If you do not hav e the Apple Printer Utility on your computer , install it from the Printer Installer and Utilities CD-R OM . 2. Double-click the A pple Printer Utility icon (in the PhaserT ools folder o[...]

Fonts Phaser® 8400 Color Printer 1-23 Downloading Fonts from a Mac(9.x only) Use the Apple Printer Utility to download fonts to the printer . Note If you do not have the A pple Printer Utility on your computer , install it from Printer Installer and Utilities CD-R OM . 1. Double-click the A pple Printer Utility icon (in the PhaserT ools folder on [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 1-24 Registering Y our Printer Registering yo ur printer is quick and easy . Y ou can register your printer using one o f the follo wing methods: ■ Registration card that came with your printer ■ Online form at www .xerox.com/ of fice/84 00support ■ W eb li[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-1 This section includes: ■ "Changing Paper" on page 2-2 ■ "Supported P apers" on page 2-6 ■ "Basic Printing" on page 2-11 ■ "Adjusting Printing Op tions" on page 2-17 ■ "Using Color" on page 2-20 ■ &[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-2 Changing Paper This topic includes: ■ "Guidelines" on page 2-2 ■ "T ray Setup" on page 2-3 The paper trays adjust to accommod ate most sizes and types of paper , transparencies, or other specialty media. For best results, use only Xer [...]

Changing Paper Phaser® 8400 Color Printer 2-3 T ray Setup 1. Open the tray . ■ For T ray 1, pull do wn and out on the handle, then open the tray e xtension. ■ For T rays 2, 3, or 4, pull the tr ay completely out of t he printer . 2. For Tray 1: ■ Load paper into the tray . ■ Adjust the paper guides to f it against the paper . T ray 1 T ray[...]

Changing Paper Phaser® 8400 Color Printer 2-4 3. For T ray 2, 3, or 4: ■ Adjust the paper guides to fit the paper size . Press the length and side guides until the arro ws on the guides match the appropriate paper size and the guides click i nto place. ■ Load paper into the tray . Note When the paper guides are adjusted correctly for T ray 2, [...]

Changing Paper Phaser® 8400 Color Printer 2-5 5. Set paper settings when pro mpted at the printer’ s fro nt panel, or in the front pa nel Pa p e r Handling Setup menu. ■ Tr a y 1 : Set the paper size and type. ■ Tr a y 2 , 3 , or 4 : Set the paper type. For more information on paper ty p es, weights, an d sizes, go to Reference/Print ing/Sup[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-6 Supported Papers This topic includes: ■ "Paper Usage Guidelines" on page 2-6 ■ "Paper Storage Guidelines" on page 2-10 ■ "Paper that May Damage Y o ur Printer" on page 2-10 Follo w the guidelines in these tabl es to ensure [...]

Supported Papers Phaser® 8400 Color Printer 2-7 . Supported Envelope s All en velopes should be printe d single-sided only . Ink may be missing around the seams of some en velopes. Go to Reference/Printing on the User Documentation CD-R OM for information on ho w to maximize print qu ality and print custom size en velopes. Caution Only use the typ[...]

Supported Papers Phaser® 8400 Color Printer 2-8 Supported Papers, T ransparencies, and Other Specialty Medi a An y T ray T ray 1 Only 2-Sided Printing 1-Sided Printing Onl y Pa per Size Pa per T ype P aper W eight/Description Letter (8.5 x 11 in.) or A4 (210 x 297 mm) Plain Paper or Letterhe ad 60–122 g/m 2 (16–32 lb . Bond) ● ● 122–220 [...]

Supported Papers Phaser® 8400 Color Printer 2-9 T o order Xerox Phaser Color Printing Media, go to www .xe rox.com/of fice/8400supplies . Phaser Color Prin ting Media P aper T ype Phaser Media Size P art Number Plain P aper Phaser Premium Color Prin ting P aper , 500 Sheets 90 g/m 2 (24 lb . Bond) Letter A4 016-1368-00 016-1369-00 T ransparen cy P[...]

Supported Papers Phaser® 8400 Color Printer 2-10 Paper Storage Guidelines Providing a good en vironment, and safe handling and storag e conditions for your paper contributes to ultimate pr int quality . ■ Store paper in dark, cool, relati vely dry lo cations. Most paper items are susceptible to damage from ultraviolet (UV) and visible light . UV[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-11 Basic Printing This topic includes: ■ "Loading P aper in T ray 1" on page 2-11 ■ "Loading P aper in T rays 2, 3, or 4" on page 2-1 4 ■ "Factors Af fecting Printer Performance" on pa ge 2-16 Follo w these steps to print job[...]

Basic Printing Phaser® 8400 Color Printer 2-12 2. Open the tray extension. 3. Insert the paper , transparencies, or en velopes into the tray . ■ Single-sided printing : Insert the side to be printed facedown with the top of page against the rollers. ■ 2-sided prin ting : Insert the first side to be printed f irst faceup with the bottom of the [...]

Basic Printing Phaser® 8400 Color Printer 2-13 4. Adjust the paper guides to f it against the paper , transparencies, or en velopes. 5. At the printer’ s front panel, press the OK b utton if the paper type i s correct. a. If the paper type is not correct, select Change , then press the OK b utton. b. Select the paper size, then press the OK butt[...]

Basic Printing Phaser® 8400 Color Printer 2-14 Loading Paper in T rays 2, 3, or 4 Use T rays 2, 3, and 4 for a wide range of papers includ ing plain paper , transparencies, card stock, labels, specific en ve lopes, and specialty papers. 1. Pull the tray completely out of the printer . 2. Adjust the width and length paper gu ides to match the size [...]

Basic Printing Phaser® 8400 Color Printer 2-15 3. Insert the paper into the tray . ■ Single-sided printing : Insert the side to be printed faceup with the top of the page to ward the fr ont of the tray . ■ 2-sided pr inting : Insert the side to be printed first facedown with the top of the page to ward the back of the tray . ■ En velopes : I[...]

Basic Printing Phaser® 8400 Color Printer 2-16 5. At the printer’ s front panel, if the paper type has chang ed: a. Select Printer Setup , then press the OK bu tton. b. Select P aper Handling Setup , then press the OK b utton. c. Select T ray 2, 3, or 4 P aper T ype , then press the OK button. d. Select the appropriate paper type, then press the[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-17 Adjusting Printing Options This topic includes: ■ "Setting Print ing Options" on page 2-17 ■ "Selecting Print-Quality Modes" on page 2-19 Setting Printing Options Many printing options are a vailable with the Xerox printer dri ver . S[...]

Adjusting Printing Options Phaser® 8400 Color Printer 2-18 Note For more inf ormation abou t printing options and other selections, click the Help button on the printer dri ver tab to vie w the online help. Printing Options for Windows Op erating Systems Operating System Driver T ab Printing Option s Windows 2000, Windows XP , or Windows Server 20[...]

Adjusting Printing Options Phaser® 8400 Color Printer 2-19 Selecting Properties for an Individual Job (Mac) T o select print settings for a particular job, chan ge the dri ver settings be fore sending the job to the printer . 1. W ith the document open in your application, click File , then click Print . 2. Select the desired printing options from[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-20 Using Color This topic includes: ■ "Printers and CMYK" on pa ge 2-20 ■ "Monitors and RGB" on pa ge 2-20 ■ "Image Processing" on page 2-21 ■ "Adjusting Color Using T ekColor Correction" on page 2-21 ■ "Co[...]

Using Color Phaser® 8400 Color Printer 2-21 Image Processing The dif ferences between the way you r printer and monitor prod uce color e xplain why y our printed document can look different from what you see on your sc reen. T o compensate for these differences, the colors are con verted by your printer usi ng im age processing. Image processing t[...]

Using Color Phaser® 8400 Color Printer 2-22 T o select the color correction in a supported dri ver: ■ Windo ws 98, Windo ws Me P ostScript driver: On the Te k C o l o r tab, select the desi red color corre ctio n. Some of the color corrections are grouped under Off ice Color or Press M atch Color . ■ Windo ws 2000, Windo ws XP , W indows Ser v[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-23 2-Sided Printing This topic includes: ■ "Automatic 2-Sided Prin ting" on page 2-23 ■ "Binding Preferences " on page 2-24 Automatic 2-Sided Printing Y our printer must be an 8400BD, 8400 DP or 8400DX conf iguration t o perform automati[...]

2-Sided Printing Phaser® 8400 Color Printer 2-24 Binding Preferences Use the printer dri ver to select Por t r a i t or Landscape orientation for the images on the page. When you print 2-sid ed jobs, select the bindi ng preference which determines ho w the pages turn. T o perform automatic 2-sided printing: 1. Insert paper into the tray . Fo r mor[...]

2-Sided Printing Phaser® 8400 Color Printer 2-25 Setting the Printe r Driver for 2-Sided Pr inting Operating System Steps Windows 98 or Windows Me 1. Select File , then select Print . 2. Click Pr operties . 3. Select Setup , then select Print 2 Sides . 4. Select or deselect Bind On T op Ed ge . Windows 2000, Windows XP , or Windows Server 2003 1. [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-26 T ransparencies This topic includes: ■ "Guidelines" on page 2-26 ■ "Printing T ransparencies in T ray 1" on page 2-27 ■ "Printing T ransparencies in Tray 2, 3, or 4" on page 2-28 Phaser Professional Solid Ink T ransparenci[...]

Transparencies Phaser® 8400 Color Printer 2-27 Printing T ransparencies in T ray 1 1. Insert tran sparenci es into T ray 1. 2. Adjust the paper guides to fit against the transparencies. 3. At the printer’ s front panel: a. Select Change , then press the OK button. b. Select Letter , then press the OK button. c. Select T ransparency , then press [...]

Transparencies Phaser® 8400 Color Printer 2-28 Printing T ransparencies in T ray 2, 3, or 4 1. Pull the tray completely out of the printer . 2. Adjust the width and length paper gu ides to match the size of the paper . ■ Press the sides of the length guide, then slide the guide until the arro w on the guide matches the appropriate paper si ze an[...]

Transparencies Phaser® 8400 Color Printer 2-29 3. Insert tran sparenci es into the tray . Note Do not load paper abo ve the fill li ne inside the tray . 4. Insert the tray into the printer tray slot and push it completely to the back of the printer . 5. At the printer’ s front panel: a. Select Printer Setup , then press the OK bu tton. b. Select[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-30 Envelopes This topic includes: ■ "Guidelines" on page 2-30 ■ "Printing En velopes in T ray 1" on page 2-32 ■ "Printing En velopes in T ray 2, 3, or 4" on page 2-33 En velopes can be printed from T rays 1, 2, 3, or 4, depen[...]

Envelopes Phaser® 8400 Color Printer 2-31 Preparing to Print Follo w these guidelines if ink is mi ssing around the en velope seams: ■ Mov e the location of the te xt to another place on the en velope. ■ Use a dif ferent en velo pe style. ■ Use lighter weight en velopes. When printing custom size en velopes: ■ Use en velopes with diagon al[...]

Envelopes Phaser® 8400 Color Printer 2-32 Printing Envelopes in T ray 1 1. Insert en velopes into T ray 1 as follo ws: ■ Side-flap en velopes : Insert the en velopes with the flap side up and the flap of the en velopes to ward the left of the pr inter . ■ End-flap en velopes : If the end-flaps are extended, close b ut do not seal the flaps bef[...]

Envelopes Phaser® 8400 Color Printer 2-33 Printing Envelopes in T ray 2, 3, or 4 1. Pull the tray completely out of the printer . 2. Adjust the paper guides to ma tch the size of the en velopes. ■ Press the sides of the length guide and s lide the guide until the arro w on the guide matches the appropriate en velope size and clicks into place. ?[...]

Envelopes Phaser® 8400 Color Printer 2-34 3. Insert the en velopes into the tray , flap side down with the flap of the en velope to ward the left of the printer . Note Do not load paper abo ve the fill li ne inside the tray . 4. Insert the tray into the printer tray slot and push it completely to the back of the printer . 5. At the printer’ s fr[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-35 Labels, Business and Index Cards This topic includes: ■ "Guidelines" on page 2-35 ■ "Printing Labels in Tray 1" on page 2-36 ■ "Printing Label s in T ray 2, 3, or 4" on page 2-37 ■ "Printing Business and Inde x Card[...]

Labels, Business and Index Cards Phaser® 8400 Color Printer 2-36 Printing Labels in T ray 1 1. Insert the labels into the tr ay with the side to printed facedown with the top of page against the rollers. 2. Adjust the paper guides to f it against the labels. Note Do not load paper abo ve the fill li ne inside the tray . 3. At the printer’ s fron[...]

Labels, Business and Index Cards Phaser® 8400 Color Printer 2-37 Printing Labels in T ray 2, 3, or 4 1. Pull the tray completely out of the printer . 2. Adjust the width and length paper gu ides to match the size of the paper . ■ Press the sides of the length guide, then slide the guide until the arro w on the guide matches the appropriate paper[...]

Labels, Business and Index Cards Phaser® 8400 Color Printer 2-38 3. Insert the labels into the tray with the side t o be printed faceup with the top of the page to ward the fr ont of the tray . Note Do not load paper abo ve the fill li ne inside the tray . 4. Insert the tray into the printer tray slot and push it completely to the back of the prin[...]

Labels, Business and Index Cards Phaser® 8400 Color Printer 2-39 Printing Business and Index Cards in T ray 1 1. Insert the cards into the tray with the side t o printed facedown with the top of page against the rollers. 2. Adjust the paper guides to fit ag ainst the business or index cards. Note Do not load paper abo ve the fill li ne inside the [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-40 Specialty Paper This topic includes: ■ "Printing High Resolution Pho to Paper" on page 2-40 ■ "Printing W eatherproof P aper" on pag e 2-48 Printing High Resolution Photo Paper Phaser Professional Solid Ink High Resolution Photo P ape[...]

Specialty Paper Phaser® 8400 Color Printer 2-41 3. At the printer’ s front panel, press the OK b utton if the paper type i s correct. a. If the paper is not correct, select Change , then press th e OK b utton. b. Select the paper size, then press the OK button. c. Select Special , then press the OK b utton to sav e your selection. 4. In the prin[...]

Specialty Paper Phaser® 8400 Color Printer 2-42 Note When the paper guides are adjusted correc tly , there may be a sm all space between the paper and the g uides. 3. Insert the paper into the tray . with the side to be printed faceup with the top of the page to ward the fr ont of the tray . Note Do not load paper abo ve the fill li ne inside the [...]

Specialty Paper Phaser® 8400 Color Printer 2-43 6. In the printer driv er: a. Select the High-Resolution/Photo print-quality mode. b. Select the appropriate tray as the paper source. For more information, go to Reference/Printing/Basic Printing on the User Documentation CD-R OM .[...]

Specialty Paper Phaser® 8400 Color Printer 2-44 Printing Postcards and T rifold Brochures Postcards and trifold br ochures can be printe d from any tray . Both postca rds and trifold brochures can be printed on tw o sides. T o or der Phaser Pr emium Postcards, Phaser T rifold Brochures, or other supplies, con tact your local reseller or visit th e[...]

Specialty Paper Phaser® 8400 Color Printer 2-45 Printing Postcards and T rifold Brochures in T ray 1 1. Fan t he postcards or trifold bro chures to re lease sheets that ma y be stuck together . 2. Insert a maximum of 100 sheets of either post cards or trifold brochures into the t ray with the side to be printed f irst facedown with the top of the [...]

Specialty Paper Phaser® 8400 Color Printer 2-46 Printing Postcards and T rifold Broc hures in T ray 2, 3, or 4 1. Pull the tray completely out of the printer . 2. Adjust the width and length paper gu ides to match the size of the paper . ■ Press the sides of the length guide, then slide the guide until the arro w on the guide matches the appropr[...]

Specialty Paper Phaser® 8400 Color Printer 2-47 3. Insert a maximum of 100 sheets of either post cards or trifold brochures into the tray . ■ Single-sided printing : Insert the side to be printed faceup with the top of the page to ward the fr ont of the tray . ■ 2-sided pr inting : Insert the side to be printed first facedown with the top of t[...]

Specialty Paper Phaser® 8400 Color Printer 2-48 Printing Weatherproof Paper Phaser W eatherproof P aper can be printed from any tray . Y ou can load paper to the f ill line in the tray , howe ver , the printer has better feed reli ability if you load fe wer sheets in the tray . The printer has better feed reliability if Phaser W eatherproof P aper[...]

Specialty Paper Phaser® 8400 Color Printer 2-49 Printing Weatherproof Paper in T r ay 1 1. Fan the Phaser W eatherproof Paper to release sheets that may be stuck together . 2. Insert the paper into the tray with the side to be printed facedown with the top of the page against the rollers. 3. Adjust the paper guides to f it against the paper . 4. A[...]

Specialty Paper Phaser® 8400 Color Printer 2-50 Printing Weatherproof Paper in T r ay 2, 3, or 4 1. Pull the tray completely out of the printer . 2. Adjust the width and length paper gu ides to match the size of the paper . ■ Press the sides of the length guide, then slide the guide until the arro w on the guide matches the appropriate paper si [...]

Specialty Paper Phaser® 8400 Color Printer 2-51 ■ 2-sided pr inting : Insert the side to be printed first facedown with the top of the page to ward the back of the tray . Note Do not load paper abo ve the fill li ne inside the tray . 4. Insert the tray into the printer tray slot and push it completely to the back of the printer . 5. At the print[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-52 Custom Size Paper This topic includes: ■ "Guidelines" on page 2-52 ■ "Loading Custom Size Paper in T ray 1" on page 2-53 Guidelines Print custom size paper , within the follo wing ranges, from T ray 1 only . For more information on pa[...]

Custom Size Paper Phaser® 8400 Color Printer 2-53 Loading Custom Size Paper in T ray 1 1. Insert custom size paper into T ray 1 as follows: ■ Single-sided printing : Insert the side to be printed facedown with the top of page against the rollers. ■ 2-sided prin ting : Insert the first side to be printed f irst faceup with the bottom of the pag[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-54 Advanced Options This topic includes: ■ "Printing Separation P ages" on page 2-54 ■ "Printing Multiple Pa ges to a Single Sh eet (Sheets Per P age)" on page 2-55 ■ "Printing Book lets" on page 2 -56 ■ "Printing Nega[...]

Advanced Options Phaser® 8400 Color Printer 2-55 Printing Multiple Pages to a Si ngle Sheet (Sheets Per Page) When printing a multiple-page document, you can print more than one page on a single sheet of paper . Print one, two, four , six, nine, or 16 pages per sheet. T o print multiple pages on a single sh eet of paper in a supported dri ver: ■[...]

Advanced Options Phaser® 8400 Color Printer 2-56 Printing Booklets W ith two-sided printi ng, you can print a docu ment in the form of a small book. Create booklets for any paper size that is supported for 2-sid ed (duplex) printing. The driv er automatically reduces each page image by 50 percent and prints two pages per sheet of pa per . The page[...]

Advanced Options Phaser® 8400 Color Printer 2-57 Printing Negative and Mirror Images Y ou can print pages as a negati ve image (re verses the light and dark areas in your printed image) or mirror image (flips images ho rizontally on pages when printed). T o select ne gati ve or mirror images in a supported dri ver: ■ Windo ws 98, Windo ws Me P o[...]

Advanced Options Phaser® 8400 Color Printer 2-58 Scaling Y ou can reduce or enlarge your page images when they are printed by selecting a scaling v alue between 25 and 400 p ercent. The default is 100 percent. T o select scaling in a supported dri ver: ■ Windo ws 98, Windo ws Me P ostScript driver: On the Setup tab, click More Lay out Options , [...]

Advanced Options Phaser® 8400 Color Printer 2-59 Printing Watermarks A watermark is additional te xt that can be prin ted across one or more pages. F or example, terms like Draft, Conf idential, Date, V ersio n th at you might stamp on a page b efore distrib ution, can be inse rted with a w atermark. In some W indows dri vers you can: ■ Create a[...]

Advanced Options Phaser® 8400 Color Printer 2-60 T o select image smoothing in a supported dri ver: ■ Windo ws 98, Windo ws Me P ostScript driver: On the Setup tab, click More Lay out Options , then click the Image Smoothing checkbox. ■ Windo ws 2000, Win dows XP , Windows Serv er 2003 P ost Script driver: From the Layo ut tab, click the Adv a[...]

Advanced Options Phaser® 8400 Color Printer 2-61 If you select First and Last P ages and you select 2-sided printing, both the fi rst two pages and last two pages (for a document with an e ven number of pages) of the job print on the front an d back cov e r pages. Note For a blank b ack cov er, you must include a blank last pa ge in your document.[...]

Advanced Options Phaser® 8400 Color Printer 2-62 Sending Secure, Proof, and Saved Print Jobs to the Printer Use a supported dri ver to specify a job as a se cure print, proof print, or sav ed print job: ■ Windo ws 98, Windo ws Me P ostScript driver: On the Output Options tab, choose the job type under Wa l k - U p F e a t u r e s . For a secure [...]

Advanced Options Phaser® 8400 Color Printer 2-63 Printing Proof and Saved Print Jobs T o print a sav ed print job or the remaining copies of a proof print jo b, select the job name a t the printer's front panel: 1. Select W alk-Up Printing , then press the OK button. 2. Select Proof Print Jobs or Saved Print Jo bs , then press the OK b utton.[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 2-64 Supplies and Recycling This topic includes: ■ "Supplies" on page 2-64 ■ "Recycling" on page 2-65 Supplies The printer’ s front panel displays status mess ages and w a rnings as the supply nears its replacement time. When the front p[...]

Supplies and Recycling Phaser® 8400 Color Printer 2-65 Recycling For information on Xerox supplies rec ycling programs, go to www .xerox.com/of fice/recycle .[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-1 . This section includes: ■ "Connections and IP Address" on page 3 -2 ■ "Printer Management Softwa re" on page 3-9 ■ "W indows 2000, W ind o ws XP , and Windo ws Server 2003" on page 3 -14 ■ "W indows NT 4.x" on [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-2 Connections and IP Address This topic includes: ■ "Printer Setup" on page 3- 2 ■ "Connection Setup" on page 3-5 Printer Setup Ethernet Connection (Recommended) An Ethernet connection is recommended because it is faster than either a US[...]

Connections and IP Add ress Phaser® 8400 Color Printer 3-3 Automatically Set ting the Prin ter’ s IP Addr ess Use the Phaser installer on the Printer Installer and Utilities CD-R OM to detect and/or assi gn an IP address to your printer . Fo r further instructions, insert the Printer Installer and Utilities CD-R OM into your computer’ s CD-R O[...]

Connections and IP Add ress Phaser® 8400 Color Printer 3-4 Windows 98 and Windows Me 1. On the desktop, right-click Network Neighborh ood or My Netw ork Places , then click Properties . 2. On the Configuration tab, select the TCP/IP proto col for your netw ork card, then click Properties . 3. Select the IP Address tab, then click Specify an IP add[...]

Connections and IP Add ress Phaser® 8400 Color Printer 3-5 Macintosh (OS 9.0.4 and Higher) A USB-connected printer does not display in th e Chooser . Install the printer driv er from the Printer Installer and Utilities CD-R OM . Use the Desktop Printer Utility (version 1.2 or later) to create a desktop USB printer . The utility is located in the P[...]

Connections and IP Add ress Phaser® 8400 Color Printer 3-6 Macintosh EtherT alk If you use EtherT alk, Macin tosh computers do not require IP addresse s. 1. Open the A ppleT alk Control P anel. 2. V erify that the Ethernet port is the selected ne twork port. 3. Double-click the installer on the Printer Installer and Utilities CD-R OM to install th[...]

Connections and IP Add ress Phaser® 8400 Color Printer 3-7 Dynamic Methods of Setting the Printer’ s IP Address An Internet Protocol (IP) addres s is required to identify your printer on a network. Set th e printer’ s IP address b y any of the follo wing methods: ■ DHCP ■ CentreW are Internet Services ■ Auto IP (Host Names) Enabling DHCP[...]

Connections and IP Add ress Phaser® 8400 Color Printer 3-8 T o use an IP host name for the printer , the sy stem administrator must configu re one or more DNS servers and a local DNS domain name space database. T o set up the printe r for DNS, supply a ma ximum of two DNS name server IP addresses. There are two w ays to set up the printer: ■ TCP[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-9 Printer Management Software This topic includes: ■ "Using CentreW are Software" on page 3-9 ■ "Using Printer Management Featu res" on page 3-11 Using CentreW are Software CentreWare Internet Se r vice (IS) CentreW are IS is a printer a[...]

Printer Management Software Phaser® 8400 Color Printer 3-10 CentreWare DP for NetW are CentreW are DP is easy-to-use printer ma nagement software that runs on W indows 98 or later and W indows 2 000 or later . Through point-and-click na vigation you can install, con nect, and configure the printer quickly an d easily on a network . It provides net[...]

Printer Management Software Phaser® 8400 Color Printer 3-11 ■ Discov er printers on local and remote subnets. ■ Automatically discov er pr inters as scheduled. ■ Generate reports. ■ Connect to printer web servers for additional printer -specific features, including help. For more information go to www .xerox.com/off ice to vie w C e n t re[...]

Printer Management Software Phaser® 8400 Color Printer 3-12 MaiLinX Alerts MaiLinX alerts allo w the printer to automatically send email to the sy stem administrator and others under the follo wing conditions: ■ When printer errors, warn ings, and alerts occur . ■ When the printer requires atte ntion (for example, when servi ce is requi red or[...]

Printer Management Software Phaser® 8400 Color Printer 3-13 3. Click Job s . 4. Click Usage Prof ile to view the Usage Pr ofile Reports page. 5. Click the Usage Prof ile Properties link. F ollow the instructions on the page to set up reports. 6. Click Sa ve Changes . For complete information about Usage Prof ile repor ting, including descriptio ns[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-14 Windows 2000, Windows XP , and Windows Ser ver 2003 This topic includes: ■ "Preliminary Steps" on page 3-14 ■ "Quick CD-R OM Ins tall Steps" on page 3-14 ■ "Other Methods of Installation" on page 3- 15 ■ "W indows 2[...]

Windows 2000, Wind ows XP, and Windows Server 2 003 Phaser® 8400 Color Printer 3-15 Other Methods of Installation Y our printe r can also be installed on a W indows 2000, W i ndows XP , or W indows Server 2003 network u sing one of these meth ods: ■ Microsoft TCP/IP Protocol ■ Xerox TCP/IP Port Monitor ■ Microsoft IPP Port The following meth[...]

Windows 2000, Wind ows XP, and Windows Server 2 003 Phaser® 8400 Color Printer 3-16 4. Click the Create a New P ort button. 5. Select Standard TCP/IP Po rt from the Ne w Port T ype pull-down menu, then click Ne xt . 6. Click Next . 7. Click in the Printer Name or IP Address edit bo x and enter the IP Address of the printer you want to use. Click N[...]

Windows 2000, Wind ows XP, and Windows Server 2 003 Phaser® 8400 Color Printer 3-17 Xerox TCP/IP Port Monitor The W indows installer installs t h e Xerox TCP/IP Port Monitor fo r those installations using the PCL5c dri ver . The Xerox TCP/IP Port Monitor is used to add or remov e TCP/IP ports. Adding the TCP/IP Printer Port 1. Open Printer Propert[...]

Windows 2000, Wind ows XP, and Windows Server 2 003 Phaser® 8400 Color Printer 3-18 Microsoft IPP Port Follo w these steps to obtain the printer’ s URL an d create an Internet Printing Protocol (IPP) printer . Obtaining the Printer’ s URL (Network Path) 1. Launch your web browser . 2. Enter your printer's IP address in the bro wser’ s A[...]

Windows 2000, Wind ows XP, and Windows Server 2 003 Phaser® 8400 Color Printer 3-19 Printing the Configuration Page Y ou can print the “ Configur ation P age ” to help you solve printin g problems and obtain the best results from your printer . Access this page from the printer’ s front panel. T o print the “ Configur ation P age” : 1. A[...]

Windows 2000, Wind ows XP, and Windows Server 2 003 Phaser® 8400 Color Printer 3-20 Printing a T est Page 1. Click the General tab . 2. Click Print T est Page . If the printer does not print, do one of the f ollo wing: ■ Select PhaserSMAR T T echnical Support on the T roubleshooting tab of your W indows printer dri ver to access PhaserSMAR T T e[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-21 Windows NT 4.x This topic includes: ■ "Preliminary Steps" on page 3-21 ■ "Quick CD-R OM Ins tall Steps" on page 3-21 ■ "Other Methods of Installation" on page 3- 22 ■ "W indows NT 4.x T roubleshooting (TCP/IP)"[...]

Windows NT 4.x Phaser® 8400 Color Printer 3-22 Other Methods of Installation Install your p rinter on a W indow s NT netw ork using one of these methods: ■ Microsoft TCP/IP protocol ■ Xerox TCP/IP Port Monitor The following methods can also be used to monitor or co nfigure your printer: ■ A web browser using CentreW are IS if your printer is[...]

Windows NT 4.x Phaser® 8400 Color Printer 3-23 Configuring the Printer 1. Insert the Printer Installer and Utilities CD-R OM into the computer’ s CD-R OM driv e, then click Ha ve Disk . 2. Click the Browse b utton and selec t the directory containing the W indows NT dri vers. 3. Select the *.INF file, then cl ick Open . V erify that the path and[...]

Windows NT 4.x Phaser® 8400 Color Printer 3-24 Configuring the TCP/IP Printer Port The Xerox TCP/IP Prin ter Port W izard guides you step-by -step through the fol lo wing procedures: ■ Choosing a name for the new port ■ Identifying a printer b y its DNS Name or IP Address ■ (Alternati vely) Identifying a printer using the automatic Printer D[...]

Windows NT 4.x Phaser® 8400 Color Printer 3-25 V erifying Settings 1. V erify the settings in the “Configuration P age. ” ■ IP Address Sour ce is set to: DHCP , Front Panel , BOO TP , o r Au t o I P (depending on your network configuration). ■ Current IP Addr ess is set correctly . (Note this address if it is assigned b y Auto IP , DHCP , [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-26 Windows 98 and Windows Me This topic includes: ■ "Preliminary Steps" on page 3-26 ■ "Quick CD-R OM Ins tall Steps" on page 3-27 ■ "Other Methods of Installation" on page 3- 27 ■ "W indows 98 and W indo ws Me T roubl[...]

Windows 98 an d Windows Me Phaser® 8400 Color Printer 3-27 Quick CD-ROM Install Steps 1. Insert the Printer Installer and Utilities CD-R OM into the computer’ s CD-R OM driv e. If your PC is set to autorun, th e installer launches automatically . If it does not launch, do the follo wing: a. Click Start , then click Run . b. In the Run windo w , [...]

Windows 98 an d Windows Me Phaser® 8400 Color Printer 3-28 Configuring a Port The Xerox TCP/IP Prin ter Port W izard guides you step-by -step through the fol lo wing procedures: ■ Choosing a name for the new port ■ Identifying a printer b y its DNS Name or IP Address ■ (Alternati vely) Identifying a printer using the automatic Printer Discov[...]

Windows 98 an d Windows Me Phaser® 8400 Color Printer 3-29 Changing a PhaserPort IP Address If the printer’ s IP address is changed, you mu st change the IP address for the printer’ s corresponding port: 1. Click Start , click Settings , then click Printers . 2. Right-click the printer to be changed to a ne w PhaserPort IP address, then click [...]

Windows 98 an d Windows Me Phaser® 8400 Color Printer 3-30 3. If you are running CentreW are DP v erify the follo wing : ■ Nov ell Networks: Y ou are required to load Nov ell IntraNetW are Client or Microsoft Client for IPX networks. ■ TCP/IP Networks: No additional sof tware is required, b ut your printer must ha ve a v alid TCP/IP address as[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-31 Macintosh This topic includes: ■ "Requirements" on page 3-31 ■ "Enabling and Using EtherT alk" on page 3-31 ■ "Enabling and Using TCP/IP" on p age 3-32 ■ "Quick Install Steps for Mac OS 9.x" on page 3-32 ■ &q[...]

Macintosh Phaser® 8400 Color Printer 3-32 Enabling and Using TCP/IP This section pro vides installation and troubleshooti ng steps for Macintosh (Mac OS 9 throu gh Mac OS X, version 10.2). Quick Install Steps for Mac OS 9.x Setting Up the Macintos h Ethernet Port for TCP/IP Perform the following procedure to set up your Macintosh TCP/IP: 1. Click [...]

Macintosh Phaser® 8400 Color Printer 3-33 Creating an AppSocket Printer with LaserWriter 8.6 Xerox provides Macintosh AppSocket printing w ith PhaserPort for Mac OS on the printer’ s Printer Installer and Utilities CD-R OM . Phase rPort for Mac OS provides a bi-directional, high-speed commun ications channel using the ne w plug-in communicatio n[...]

Macintosh Phaser® 8400 Color Printer 3-34 Creating a Deskt op Printer wi th PhaserPort fo r Mac OS 1. Launch the PhaserP ort Printer T ool . 2. Enter the printer’ s IP address or DNS name in the Printer Internet Addr ess fi e ld . 3. Enter a name for the de sktop printer in the Desktop Printer Name fie l d . 4. Click Ve r i f y to contact the pr[...]

Macintosh Phaser® 8400 Color Printer 3-35 Creating an LPR Printer with Mac OS X, Version 10.1 1. Open the Print Center Utility . (This utility is found in a directory called Utilities in the A pplications directory .) 2. Select Add Printer , then select LPR Printers Using IP from the pull-do wn menu. 3. Enter the printer's IP address or host [...]

Macintosh Phaser® 8400 Color Printer 3-36 Setting Up the Macintosh Ethernet Port for TCP/IP or AppleT alk Perform the following procedure to set up your Macintosh for TCP/IP: 1. Select Network from the System Preferences application, then select TCP/IP . 2. Select Built-In Ethernet from the Active Ports menu. 3. Specify ho w you will obtain the IP[...]

Macintosh Phaser® 8400 Color Printer 3-37 Macintosh T roubleshooting Step-By-Step Mac OS 9.x Perform these steps only for Mac OS 9: 1. Open the Chooser , then click the LaserWriter driver . 2. Do one of the follo wing: ■ If the printer name appears, yo ur printer is communicating through the network. Y ou do not need to perform any additi onal s[...]

Macintosh Phaser® 8400 Color Printer 3-38 Mac OS X, Versions 10.1 and 10.2 Perform these steps only for Mac OS X, vers ions 10.1 and 10.2: 1. Open the Network Utility , then click the Ping tab. 2. Enter your printer’ s IP address. 3. Click Ping . If you do not get a response, conf irm that your TCP/IP settings are correct for both your printer a[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-39 Novell NetW are This topic includes: ■ "Configuration Software for NetW are Networks" on page 3-39 ■ "Quick Setup" on page 3-39 ■ "Adv anced Setup" on page 3 -39 ■ "NetW are 4.x, NetW are 5.x, and NetW are 6.x Print[...]

Novell NetWare Phaser® 8400 Color Printer 3-40 NetW are 4.x, NetW are 5.x, and NetW are 6.x Print Ser ver Setup The Phaser p rinter defa ults enab le connectio n to Nov ell NetW are without adjustment. Re view the “Conf iguration P age” and verify the follo wing settings: ■ NetW are is enabled ■ Frame T y pe matches the frame type of the d[...]

Novell NetWare Phaser® 8400 Color Printer 3-41 Requirements V erify that you: ■ Are operating a W indows-ba sed system with Ce ntreW are DP softw are installed and at least one printer dri ver installed ■ Are a NetW are Network Admini strator , an administrativ e person with ADMIN/ SUPER VISOR, or ADMIN/SUPER VISOR EQUIV ALENT within login rig[...]

Novell NetWare Phaser® 8400 Color Printer 3-42 Novell NetWare T roub leshooting Step-By-Step These procedures eliminate cab ling, communication, a nd connec tion problems associated w ith network con nected printers. The step s are di vided into two groups: ■ Nov ell NetW are Hardware Step-by-Step ■ Nov ell NetW are Software Step-b y-Step Note[...]

Novell NetWare Phaser® 8400 Color Printer 3-43 Novell NetWare Software Step-By-Step 1. V erify that CentreW are DP and a Phaser printer dri ver ha ve been loaded on the workstation. 2. Click Start, click Settings, then click Printers to verify that the printer is installed. La u n ch i n g C e n t reW are DP 1. Click Start , click Pr ograms, then [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 3-44 UNIX (Linux) This topic includes: ■ "Quick Install Steps" on page 3-44 ■ "Additional Resources" on page 3-45 Y our printer supports connection to a v ariet y of UNIX platforms through the parallel and network inter face. The workstati[...]

UNIX (Linux) Phaser® 8400 Color Printer 3-45 From Y our Computer 1. Access www .xerox.com/off ice /support , to select your printer type. ■ Operating system: UNIX ■ File type: Driv ers 2. From the list of f iles prov ided, do wnload the PrinterPackageXPXX and the file that matches your opera ting system 3. Print a test page. 4. V erify the pri[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 4-1 . This section includes: ■ "Automatic Diagnostic T ools" on page 4-2 ■ "Paper Jams" on page 4-3 ■ "Print-Quality Problems" on page 4-17 ■ "Maintenance" on pa ge 4-20 ■ "Front P anel Messages" on page[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 4-2 Automatic Diagnostic T ools This topic includes: ■ "PhaserSMAR T T ech nical Support" on page 4-2 ■ "Front Panel i Button" on page 4-2 ■ "PrintingScout" on page 4 -2 Xerox provides se veral automatic diagnostic to ols to he[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 4-3 Paper Jams This topic includes: ■ "Jam at the Exit Cove r" on page 4-3 ■ "Jam at the Fron t Cov er" on page 4-7 ■ "Jam at T ray 1" on page 4-12 ■ "Jam at T ray 2, 3, or 4" on page 4-13 For safety information, go[...]

Paper Jams Phaser® 8400 Color Printer 4-4 3. If you did not find paper in Step 2, lift up the green paper guides. 4. Remov e jammed paper . 5. Close the exit co ver . 8400-100 2 1 8400-065 8400-01 8[...]

Paper Jams Phaser® 8400 Color Printer 4-5 6. If you did not find paper in Steps 2–4, follow these steps. a. Pull up the latch on the front of th e printer to op en the front co ver . b. Pull the jammed paper slo wly out of the printe r . V erify that any torn pieces of paper are remov ed. c. Close the front cover . 8400-012 8400-020 8400-014[...]

Paper Jams Phaser® 8400 Color Printer 4-6 7. If you did not find jammed paper in th e previous steps, follo w these steps. a. Pull all the trays completely out of the printer and remo ve jammed paper . b. Pull the jammed paper slo wly out of the printe r . V erify that any torn pieces of paper are remov ed. c. Replace all trays and push each one c[...]

Paper Jams Phaser® 8400 Color Printer 4-7 Jam at the Front Cover Follo w these steps to clear the jam. 1. Pull up the latch on the front of th e printer to op en the front co ver . 2. Lift up the green paper guides. 3. Pull the jammed paper slo wly out of the printer . V erif y that an y torn pieces of paper are remov ed. 8400-012 8400-061 8400-02[...]

Paper Jams Phaser® 8400 Color Printer 4-8 4. Snap the green paper guide into place and close the front cover . 5. If you did not find paper in Step 2, follo w these steps. a. Open the exit co ver . b. Pull the jammed paper slo wly out of the printe r . V erify that any torn pieces of paper are remov ed. 8400-014 8400-016 8400-017[...]

Paper Jams Phaser® 8400 Color Printer 4-9 c. Lift up the green paper guides. d. Remov e jammed paper . e. Close the exit co ver . 6. If you did not find jammed paper in th e previous steps, follo w these steps. 8400-100 2 1 8400-065 8400-01 8[...]

Paper Jams Phaser® 8400 Color Printer 4-10 a. Pull all the trays completely out of the printer and remo ved jammed paper . b. Pull the jammed paper slo wly out of the printe r . V erify that any torn pieces of paper are remov ed. 8400-028 8400-024[...]

Paper Jams Phaser® 8400 Color Printer 4-11 c. Replace all trays and push each one co mpletely to the back of the printer . Note Use only the appro ved paper type, weight, and size for the tray . Custom size paper can be used in T ray 1 only . For addit ional information, go to www .phaserSMAR T .com . 8400-005[...]

Paper Jams Phaser® 8400 Color Printer 4-12 Jam at T ray 1 Follo w these steps to clear the jam. 1. Remov e all of the paper from T ray 1. V erify th at any torn of pieces of pa per are removed. 2. Load the paper and pu sh it completely to the back of the tray . 3. Press the side guides ag ainst the paper . For addit ional information, go to www .p[...]

Paper Jams Phaser® 8400 Color Printer 4-13 Jam at T ray 2, 3, or 4 Follo w these steps to clear the jam for the tray specif ied on the front panel. 1. Pull the tray specif ied on the front panel complete ly out of the printer . 2. Remov e the top sheet from the tray . 8400-028 8400-022[...]

Paper Jams Phaser® 8400 Color Printer 4-14 3. V erify that the paper is loaded correctly in the tray . Adjust the length and side paper guides. a. Press the sides of the length guide and s lide the guide until the arro ws on the guide matches the approp riate paper size and clicks into pla ce. b. Slide the side guides until the arro ws on th e gui[...]

Paper Jams Phaser® 8400 Color Printer 4-15 5. If you did not find jammed paper in Step 4, follow these steps. a. Pull up the latch on the front of th e printer to op en the front co ver . b. Pull the jammed paper slo wly out of the printer . Confirm that an y torn pieces of paper are remov ed. c. Close the front cover . 8400-012 8400-020 8400-021[...]

Paper Jams Phaser® 8400 Color Printer 4-16 6. Insert the tray into the tray slot and push it completely to th e back of the printer . For addit ional information, go to www .phaserSMAR T .com . 8400-005[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 4-17 Print-Quality Problems This topic includes: ■ "Paper T ype" on page 4-17 ■ "Diagnosing Print-Quality Problems" on page 4-18 ■ "Color Settings" on page 4-19 Y our printer is designed to produce consistently high-quality col[...]

Print-Quality Problems Phaser® 8400 Color Printer 4-18 Diagnosing Print-Quality Problems Caution Damage caused by using unsuppo rted paper , transparencies, and other speciality media is not cov ered b y the Xerox warranty , service agreement, or T otal Satis facti on Guarantee. Note The T otal Satisfaction Guarantee is a vai l able in the United [...]

Print-Quality Problems Phaser® 8400 Color Printer 4-19 Color Settings The print-quality mode and T ekColor correction directly control the quality of your prints. Y ou can change these settings in the printer dri ver or at the printer’ s front panel. For more information on using color , go to Reference/Printing/Using Color on the User Documenta[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 4-20 Maintenance This topic includes: ■ "Adding Ink" on page 4 -20 ■ "Emptying the W aste Tray" on page 4-23 ■ "Replacing the Maintenance Kit" on page 4-25 ■ "Cleaning the P aper Release Blade" on page 4-27 ■ &quo[...]

Maintenance Phaser® 8400 Color Printer 4-21 Follo w these steps to load ink. 1. Remov e paper from the output tray . 2. Open the top cov e r . 3. Determine which ink-loading bi n appears lo w . A label a bov e each bin indicates the color and color number of that bin. Note Each ink stick has a number that corresponds to the number on the ink-loadi[...]

Maintenance Phaser® 8400 Color Printer 4-22 5. Place the ink stick into the opening of the appr opriate ink-loading bin. Do not force the ink stick into the ink-loading bin. Each ink stick is uniquely shaped to f it into the correct ink- loading bin. 6. Close the top cover . The front panel may read Wa r m i n g U p until the printer is ready for [...]

Maintenance Phaser® 8400 Color Printer 4-23 Emptying the W aste T ray Empty the green waste tray (labeled B) when th e front panel displays a message stati ng that the waste tray is full. Caution The printer’ s interior may be hot. Do no t touch the hot surfaces! 1. Open the side door . 2. Pull the green waste tray (labeled B) compl etely out of[...]

Maintenance Phaser® 8400 Color Printer 4-24 3. Empty the waste tray in a waste container . Ink is no n-toxic and can be discarded as n ormal offi c e w a st e . 4. Insert the waste tray and push it completely into the printer . Note The waste tray must be out of the print er fo r more than 5 seconds or you will continue to receiv e a Was te T ray [...]

Maintenance Phaser® 8400 Color Printer 4-25 5. Close the side door . Caution Do not attempt to reuse the wa ste ink in the printer; it may damage the pri nter . This damage is not cov ered under the printer warranty . Replacing the Maintenance Kit The orange maintenance kit (labeled A) contains a maintenance roller that keeps the surface of the im[...]

Maintenance Phaser® 8400 Color Printer 4-26 2. Pull the orange maintenance kit (labeled A) completely out of the printer . 3. Refer to the detailed, illustrated instructions included with the ne w maintenance kit for full installation and disposal. 4. Close the door . 8400-032 8400-038[...]

Maintenance Phaser® 8400 Color Printer 4-27 Cleaning the Paper Release Blade 1. Open the exit co ver . 2. T ilt up the green paper guide toward the front of the printer . 3. Clean the white plastic paper release blade on the green paper guide by wiping it with a pre-soaked alcohol cloth (using 90 percent isopropyl alcohol). 8400-096 8400-042 8400-[...]

Maintenance Phaser® 8400 Color Printer 4-28 4. After the paper release blade is clean, put the green paper guide back in its original position. 5. Close the exit co ver . 8400-080 8400-01 8[...]

Maintenance Phaser® 8400 Color Printer 4-29 Cleaning the Maintenan ce Kit Wiper Blade 1. Open the side door . 2. Pull the orange maintenance kit (labeled A) completely out of the printer . 3. Use a lint-free cloth to clean the top and uppe r edges of the flexible plastic wiper blade located next to the roller . 8400-034 8400-032 8400-07 0[...]

Maintenance Phaser® 8400 Color Printer 4-30 4. Replace the maintenance kit. 5. Close the door . Cleaning the Outside of the Printer Y ou can clean the outside of the printer with a soft, damp, cloth. Y ou can use a cloth moistened with a mild neutral deterg ent to remo ve stains; do not spray deter gent directly onto the printer . Wa r n i n g T o[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 4-31 Front Panel Messages This topic includes: ■ "Status Messages" on page 4-31 ■ "Errors and W arnings" on pa ge 4-32 Y our printer’ s front panel pro vides you w ith information and troubleshooting help. The front panel is di vided int[...]

Front Panel Messages Phaser® 8400 Color Printer 4-32 Errors and W arnings The printer displays error or warning messages in the front panel display . The LED blinks red when a hardware or softw a re f ailure occurs that may require service support. The printer’ s front panel displays an error message that replaces the status line. The follo wing[...]

Front Panel Messages Phaser® 8400 Color Printer 4-33 P aper jam-Remove P aper From T ray 1 to Clear 1. Remov e paper from T ray 1 and load T ray 1 again. 2. V er ify that the paper guides are adjusted to fit the correct paper size. 3. Use only approv ed paper type, w eight, and size. Print P aper Tips pa ge in T roubleshooting menu for additional [...]

Front Panel Messages Phaser® 8400 Color Printer 4-34 Ink sticks jammed - Open and c los e top cover to c l ear jam. Press i. Ink sticks under the top co ver are not sliding proper ly . 1. Open and close the top cover to resolv e the problem. 2. If the problem persists , jostle the ink sticks until there are no spaces between sticks of the same col[...]

Front Panel Messages Phaser® 8400 Color Printer 4-35 When an error occurs, PrintingScout displays an instant notif ication on your computer screen that the printer needs attention. The front panel i b utton also pro vides v aluable info rmation about errors and warnings. P ower Down Err or-W aste T ray not Emptied. The printer is not read y to be [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 4-36 Moving and Repacking the Printer This topic includes: ■ "Precautions for Mo ving the Pr inter" on page 4-36 ■ "Moving the Printer W ithin the Off ice" on page 4-37 ■ "Preparing the Printer for Shipment" on page 4-39 For sa[...]

Moving and Repackin g the Printer Phaser® 8400 Color Printer 4-37 ■ Damage to the printer caused b y improper movi ng is not co vered b y the Xerox warranty , service agreement, or T o tal Satisfaction Guarantee. Note The T otal Satisfaction Guarantee is a vai l able in the United States and Canada. Cov erage may v ary outside these areas, pleas[...]

Moving and Repackin g the Printer Phaser® 8400 Color Printer 4-38 4. V erify that the green flag in the exit tray is in the raised position. When the green flag is raised the printh ead is locked. 5. W ait for the printer to complete the cool-do wn period for the ink to solidify . The printer will shutdo wn when it is cool enough to mov e. Caution[...]

Moving and Repackin g the Printer Phaser® 8400 Color Printer 4-39 Preparing the Printer for Shipment Caution T o transport the printer b y vehicle, the pr inter must be repackaged in the original packaging or a repackaging kit. If you do not hav e the original packaging, order a repackaging kit at www .xerox.com /of fi ce/8400supplies . Additional[...]

Moving and Repackin g the Printer Phaser® 8400 Color Printer 4-40 4. Remov e the green waste tray (labeled B ), empty the waste, the n place the tray in a plastic bag for storage. 5. Close the printer’ s door and covers. 6. T urn of f the printer using the po wer switch lo cated under the interface cov er on the right side of the printer . 7. W [...]

Moving and Repackin g the Printer Phaser® 8400 Color Printer 4-41 8. V erify that the green flag in the exit tray is in the raised position. When the green flag is raised the printh ead is locked. 9. W ait for the printer to complete the cool-do wn period for the ink to solidify . The printer will shut do wn when it is cool enough to mov e. 10. Un[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. 4-42 Additional Resources This topic includes: ■ "Support" on page 4-42 ■ "infoSMAR T" on page 4-42 ■ "W eb Links" on page 4-42 Support There is additional help av ailable at www .xerox.com/of fice/suppo rt . Y ou can access in[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. A-1 Y our printer and the recommended supplies ha ve been designed and tested to meet strict safety requirements. Attention to the fo llo wing information will ensure the continued safe operation of your print er . Electrical Safety ■ Use the power cord supplie[...]

Appendix A Phaser® 8400 Color Printer A-2 If you notice noises or odors that are not a ssociated with your normal print operation: 1. T urn of f the printer immediately 2. Disconnect the po wer cord from the electrical outlet 3. Call an authorized service repres entati ve to correct the problem. The po wer cord is attached to the printer as a pl u[...]

Appendix A Phaser® 8400 Color Printer A-3 Printer Supp lies ■ Use the supplies specifi cally de signed for yo ur printer . The use of unsuitable materials may cause poor performance and a poss ible safety hazard. ■ Follo w all warnings and instructions mark ed on , or supplied with, the printer , options and supplies. Caution Use of other than[...]

Appendix A Phaser® 8400 Color Printer A-4 Moving the Print er Caution Parts of the printer may be hot. T o a void pers onal injury or damage to the printer , allow 30 minutes for it to cool before mo ving or packin g the printer . This allo ws the ink to solidify . ■ Alw ays allo w the printer to cool before it is mov e d to av oid ink spills wh[...]

Appendix A Phaser® 8400 Color Printer A-5 ■ Always mov e the printer separate ly from the lo wer tray assembly . ■ Failure to repackage the printer properly for shipment can result in damage to the printer not cov ered b y the Xerox warranty , service agreement, or T otal Satis facti on Guarantee. Note The T otal Satisfaction Guarantee is a va[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. B-1 For w arranty information re garding yo ur Phaser 8400 printer , go to www .xer ox.com/off ice/ 8400warranty . W arranty[...]

Phaser® 8400 Color Printer Co p y ri g h t © 20 0 3 Xer o x C o rpor a tio n . All Rig h ts Reserve d . C-1 Physical Specifications W i dt h : 4 2 2 mm (1 6 .3 in.) Dept h : 5 1 4 mm (21 in . ) Height: 368 mm (14.5 in.) W e ight: 28 kg (60 l b s.) Opt i onal 5 25-S h eet F e ed e r ■ W i dt h : 4 2 2 mm (1 6 .6 in.) ■ Dept h : 5 1 4 mm (2 0 .[...]

Appendix C Phaser® 8400 Color Printer C-2 Performance Specifications Print Spe ed ■ Up to 24 pages per minute (pp m) Controller Specification s 500 MHz process or Memor y ■ 128 Mb ytes PC133 DRAM standard on the Phaser® 8400B Color Prin ter ■ 128 Mb ytes PC133 DRAM standard on the Phaser® 8400N Color Prin ter ■ 256 Mb ytes PC133 DRAM sta[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. D-1 United States The equipment described in thi s manual generate s and uses radio frequency energy . If it is not installed properly in strict acco rdance with Xerox' instructions , it may cause interference with radio and television reception or may not f[...]

Appendix D Phaser® 8400 Color Printer D-2 Canada This digital apparatus does not exceed the Cla ss B limits for radio noise emissions from digital apparatus set out in the Radio Interference Re gulations of the Can adian Department of Communications, ICES-003. Le présent appareil numériq ue n'émet pa s de bruits radioélectrique dépassant[...]

Appendix D Phaser® 8400 Color Printer D-3 This product, if used p roperly in accordance w ith the user's instructio ns, is neither dangerous for the consumer nor for the en vironment. A signed copy of th e Declaration of Conformity for this product can be obtained from Xerox. Line voltage dips IEC 61000-4-11:1994 >95% dip for ½ cycle @ 50[...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. E-1 For Material Safety Data information re ga rding your Phaser 8400 printer , go to www .xerox.com/of fice/8400msds. For the Customer Support Center phon e numbers, see the information booklet entitled T otal Satisfaction Services that came with your printer . [...]

Phaser® 8400 Color Printer Copyright © 2003 Xerox Corporation . All Rights Reserved. F-1 Xerox operates a worldwide equipment takeba ck and reuse/recycle program. Contact your Xerox sales representativ e (1-800-ASK-XER O X) to determine whether th is Xerox pr oduct is part of the program. For more i nformatio n about Xerox environmental programs,[...]

Phaser® 8400 Color Printer Index-1 Index Numerics 2-sided printi ng, 2-23 binding preference, 2-24 driver selections, 2-25 A advanced setu p Novell NetWare, 3-39 Apple Printer Utility, 1-23 automatic 2-sided printing, 2-23 B basic printing, 2-11 binding preferences, 2-24 booklet printing, 2-56 selecting creep and gutter, 2-56 BOOT/DHCP, 3-8 bright[...]

Index Phaser® 8400 Color Printer Index-2 deleting print jobs, 2-63 proof print jobs, 2-63 saved print jobs, 2-63 secure print jobs, 2-63 DHCP enabling, 3-7 diagnostic tools, 4-2 digital photo paper guidelines for printing, 2-40 DNS local domain name space database, 3-8 resolver protocol, 3-7 servers, 3-8 setup using CWIS, 3-8 downloading fonts Cen[...]

Index Phaser® 8400 Color Printer Index-3 front panel connection setup, 3-2 contrast, 1-19 display, 1-9 displaying errors, 1-8 errors and warning messages, 4-32 graphic display, 1-7 i button, 4-2 list fonts, 1-21 Menu Map, 1-9 print icon, 1-9 printer language, 1-19 prompts, 2-64 setting up the IP address manually, 3-3 status messages, 2-64 verifyin[...]

Index Phaser® 8400 Color Printer Index-4 loading envelopes, 2-30 Tray 1, 2-12 Trays 2, 3, or 4, 2-15 low-energy consumption mo de, 1-15 M Macintosh download fonts, 1-23 MaiLinX alerts, 3-12 maintaining your printer, 4-20 maintenance kit ordering a new maintenance kit, 4-25 replacing the maintenance kit, 4-25 Maintenance Kit Wiper Blade cleaning th[...]

Index Phaser® 8400 Color Printer Index-5 printer advanced setup for Novell Netware, 3-39 cleaning the outside, 4-30 CMYK colors, 2-20 color, 2-20 creating multiple presets (Mac), 2-19 diagnostic tools, 4-2 drivers, 1-10 electrical safety, A-1 electrical systems, 1-15 features, 1-6 help, 2-16, 2-18 installation, 3-3, 3-15, 3-27 installation for Win[...]

Index Phaser® 8400 Color Printer Index-6 S safety electrical safety, A-1 operational safety, A-2 requirements, A-1 symbols, A-5 saved printing, 2-61, 2-63 scaling, 2-58 secure printing, 2-61, 2- 62 select Intelligent Ready Mode using CentreWare IS, 1-16 separation pages, 2-54 setting printer’s IP address, 3-7 static IP address, 3-3, 3-4 setting [...]

Index Phaser® 8400 Color Printer Index-7 troubleshooting infoSMART, 1-6 Mac OS 9, 3-37 Mac OS 9, Mac OS X, version 10.1 and 10.2, 3-38 Macintosh, 3-32 Novell NetWare, 3-40 PhaserSMART, 1-6 print-quality problems, 4-17 Technical Support, 1-6 , 1-13, 4-2 Windows 2000, Windows XP, Windows Server 2003, 3-18 Windows 98, Win dows Me, 3-29 Windows NT 4. [...]