Xerox DocuMate 272 manual

DocuMate 272 user’ s guide scanner[...]

DocuMate 272 scanner user’ s guide[...]

Copyright © 2007 Visioneer , Inc. Reproduction, adaptation, or translation without pri or written permission is proh ibited, except as allowed un der th e copyright laws. XEROX ® is a trademark of Xerox Corporation in the United S tates and/or other countries and is used under license. DocuMate is a trademark of Xerox Corporation used under li ce[...]

DocuMate 272 Scanner User’s Guide iii Table of Contents T able of Content s Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 272 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Table of Conten ts iv DocuMate 272 Scanner User’s Guide Scanning with the TWAIN In terface from PaperPort Accessing the TWAIN Interf ace from Pa perPor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 2 Getting Help with the PaperPort Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

DocuMate 272 Scanner User’s Gui de 1 We l c o m e Y our new Xe rox DocuMate 272 scanner can quickly scan single- sided or double-sided stacks of do cument s and place their images on your computer . What’ s in the Box Before proceeding, check the contents of th e box. If items are missing or damaged, cont act the dealer where you purchased the [...]

Welcome 2 DocuMate 272 Scan ner User’s Guide The Xerox DocuMate 272 Scanner Paper guide —Holds documents in place. Adjusts to fit the document width. LED Number —Shows the curre nt scan setting for the Simplex and Duplex scanning buttons. A scan setting includes resolutio n, file type, brightness, color or black and white, destination, and so[...]

DocuMate 272 Scanner User’s Gui de 3 Welcome What Y ou Need IBM-comp atible Pentium 4 PC, or AMD equivalent with: • A DVD-ROM dr ive • An available Universal Serial Bus (USB) port • Microsoft Windows o perating s ystem: 2000 (Service Pack 4), XP (Service Pack 1 and 2), or V ista • Windows 2000 and XP: Minimum of 512 megabytes (MB) of inte[...]

Installation 4 DocuMate 272 Scan ner User’s Guide Inst allation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the so ftware 3. Connect the power supply 4. Connect the USB cable and turn on the po wer Before Y ou Begin Please make sure of the following before you b egin installation: • The information in this gui[...]

DocuMate 272 Scanner User’s Gui de 5 Installation S tep 1: Assemble the Scanner T o assemble the scanner: 1. Remove all shipping t ape from the top and bottom of the scanner . 2. Carefully remove the protective fo am from the ADF cover release, then press the release and open the Automatic Document Feeder cover . 3. Carefully remove any foam p ar[...]

Installation 6 DocuMate 272 Scan ner User’s Guide 5. Insert the pins on each side of the output tray into the holes on the scanner . 6. Flip open the extension on the outp ut tray so it is fully extended. 7. Proceed to “S tep 2: Install the Sof tware.”[...]

DocuMate 272 Scanner User’s Gui de 7 Installation S tep 2: Inst all the Software T o inst all the sof tware: 1. S tart Microsoft Wind ows and make sure no other applications are running. 2. Insert the installat ion DVD into your computer's DVD-ROM drive. The DVD automatically st arts. NOTE: If the DVD does not st art, check the following: ?[...]

Installation 8 DocuMate 272 Scan ner User’s Guide 3. On the Installatio n menu, select Inst all Product s . 4. Make sure the boxes for Nuance PaperPort ® and Scanner Driver are checked. 5. Click Inst all Now . 6. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK . NOTE: The software provide[...]

DocuMate 272 Scanner User’s Gui de 9 Installation The first PaperPort Inst allation window opens. 1. On the PaperPort W elcome window , click Next . Installing PaperPo rt will unins tall any existing version of PaperPort and will inst all the new er version. Y our existing PaperPort files will not be af fected. 2. Read the PaperPort license agree[...]

Installation 10 DocuMate 272 Scanner User’s Guide The Welc ome to the One T ouch 4.0 Setup W izard opens. 1. Click Next . 2. On the Xerox License Agreement windo w , read the license agreement. If you accept the terms, select I Agree then click Next . If you choose not to accept the license agreement, th e installation will terminate and the scan[...]

DocuMate 272 Scanner User’s Gui de 11 Installation • Full Inst all (OneT ouch, TW AIN and ISIS) —This is the recommended installation. It installs the One T ouch 4.0 software which provides the necessa ry driver software for the scanner . It also inst alls scanning interfaces for the TW AIN and ISIS drivers. Inst alling this option means that[...]

Installation 12 DocuMate 272 Scanner User’s Guide 4. Click Next . During inst allation you will see this window asking you to select one of the images for your Color S pace setting. The Color S pace set ting se ts the gamma value for the scanner so scanned items look good on your monitor . Gamma controls the brightness of the mid tones of colors.[...]

DocuMate 272 Scanner User’s Gui de 13 Installation S tep 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. T o connect your DocuMate 272 scanner: 1. Plug the power supply into the po wer port on the scanner . 2. Plug the power cord into the po wer supply and into a wall outle[...]

Installation 14 DocuMate 272 Scanner User’s Guide S tep 4: Connect the USB Cable and T urn on the Power The DocuMate 272 scanner con nects to any availa ble USB port. Check your computer ’s manual for USB port location s. 1. Remove any protective t ape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a USB po[...]

DocuMate 272 Scanner User’s Gui de 15 Installation 3. T urn on the power switch, located on the back of the scan ner to the left of t he power port. The status lig ht comes on and flashes indicating that the scanner is receiving power . If you are using Windows XP and have plugged the USB cab le into a USB 1.1 port, a n information bubble may ope[...]

Installation 16 DocuMate 272 Scanner User’s Guide 4. When you’re cert ain that the sof tware has completely loaded, return to the “Complete the inst allation by connectin g your hardware” window . 5. Click OK . Y ou can also click More to see a quick overview about accessing and navigating the One T ouch Button Panel. When you’re finished[...]

DocuMate 272 Scanner User’s Gui de 17 Installation Additional Applications A v ailable with Y our Scanner Y our scanner includes free, additional applications on th e installation DVD. 1. Rein sert the inst allation DVD into the DVD-ROM drive. The Installation menu op ens. The free Adobe Acrobat Reader sof tware is located on the DVD with the Use[...]

Installation 18 DocuMate 272 Scanner User’s Guide 4. On the window shown above, click in the boxes of the other software you wa nt to install, and click Inst all Now . Follow the instructions on the screen to inst all each of the additional products. Sof tware About the Sof tware Adobe ® Acrobat Reader ® Adobe Acrobat Read er is a stand-alo n e[...]

DocuMate 272 Scanner User’s Gui de 19 Installation V iew the User Guides 1. T o get the documentation for each of the additio nal products, return to the Main Menu window and click User Guide s. 2. The User Guides window opens. Use this window to view and save the User Guides you want. 3. The User Guides are in Adobe® Acro bat® PDF format. The [...]

Installation 20 DocuMate 272 Scanner User’s Guide T o view and save the User Guides: 1. Click the name of a User Guide you want to view and it will open in Acrobat Reader . Use the Acrobat Reader Save command to save that User Guide on your computer . 2. Return to the User Guides window and repeat th e process to open, view , and save all the oth[...]

DocuMate 272 Scanner User’s Gui de 21 Installation Register Y our Scanner and Check for Up dates Registering your scanner is impor t ant as it provides you with access to free telephone support se rvice . Registration also gives you free access to softwa re updates for your scanner . T o register your scanner: 1. Right-click on the One T ouch ico[...]

Scanning 22 DocuMate 272 Scanner User’s Guide Scanning If you selected the recommended Full Insta ll option (see p age 1 1), then you have several dif ferent options to scan with your Xerox DocuMate 272 scanner . Each method scans equally well, so use the one with appropriate options f or the item you are scanning. • Scanner Buttons — When yo[...]

DocuMate 272 Scanner User’s Gui de 23 Scanning Load and Scan Document s When you press either the Simplex or Duplex button, documents are scanned using the scan setting s indicated by the LED number . The scanned images are the n sent to a software ap plication (known as the Destination Application) on your computer . 1. Adjust the p aper guide f[...]

Scanning 24 DocuMate 272 Scanner User’s Guide 3. Check the LED number to make sure you’re using the scan setting you want. T o choose a new scan setting, press the Destination Selector buttons. 4. T o scan a one-sided document, press the Simplex button. T o scan a two-sided document, press the Duplex button. A scan progress window opens and the[...]

DocuMate 272 Scanner User’s Gui de 25 Scanning Check the Scan Settin gs Before Scanning 1. T o check the scan settings before scanning, press, hold down, and then release, either the Simplex or Duplex button . The One T ouch Properties window opens for you to view and change the settings before scanning. This sample shows the current description [...]

Scanning 26 DocuMate 272 Scanner User’s Guide Scan from the One T ouch Button Panel Y ou can scan from the One T ouch Button Panel on the screen. 1. Adjust the p aper guide for the width of paper and load the documents with their tops into the Automa tic Document Feeder . For Simplex (one-sided) scans, load the documents face down . For Duplex (t[...]

DocuMate 272 Scanner User’s Gui de 27 Scanning Using the One T ouch Button Panel The One T ouch Button Panel is also your on-screen set of controls for the scanner . The One T ouch Button Panel shows information about the scanner and it s settings. 1. T o open the One T ouch Button Panel, click the One T ouch icon. It is located in the Windows No[...]

Scanning 28 DocuMate 272 Scanner User’s Guide From the Hardware V iew and Detail V iew , click the green arrow to return to the Button V iew . Y ou can also click on the hardware icon to return to the Butt on View . 4. T o cycle through the nine buttons, click the arrows on the right side of the pane l. 5. T o close the One T ouch Button Panel, c[...]

DocuMate 272 Scanner User’s Gui de 29 Scanning The Default One T ouch Settings on Y our Scanner Based on the recommended inst all of PaperPort and the scanner driver , your scanner is pre-configured to scan items for various basic tasks, such as email or fax, the n send the scanned image to an appropriate, pre-select ed Destination Application. T[...]

Scanning 30 DocuMate 272 Scanner User’s Guide Scanning Identification Cards and Credit Cards Y our Xerox DocuMate 272 scanner has a specially designed card feeder for scanning plastic identification cards, insurance ca rds and credit cards. The steps below exp lain how to scan using the One T ouch scanner buttons or One T ouch button panel. See ?[...]

DocuMate 272 Scanner User’s Gui de 31 Scanning 3. When scanning is finished, the image of the card is automatically rotated so it is easily readable. In this example, the Destination Ap plication is Microsoft Paint, so the card image appears in the Paint win dow . NOTE: Do not use the Card Reader to scan business cards. They can jam the Reader’[...]

Scanning 32 DocuMate 272 Scanner User’s Guide Configuring the One T ouch Buttons Each One T ouch button configuration consist s of a Destination Application , a Scan Configuration , and a Document Format . The One T ouch Properties window is where you select t hese three elements for a button. T o open the One T ouch Properties window: 1. Click t[...]

DocuMate 272 Scanner User’s Gui de 33 Scanning The following example of the One T ouch window shows the settings for Button 2. The bu tton is set to scan with the scan configuration named Color Document then open Pape rPort to display the scanned image. The Format and Page(s) option is se t to scan in the PDF image format. The settings on the Pro[...]

Scanning 34 DocuMate 272 Scanner User’s Guide Select Configuration —The list of available scan configuratio ns for the selected button. The configurat ion’s b asic settings include: scanning mode, resolution (d pi), pag e size, brightness (Br), and contrast (Cr). T o see a selected scan configurat ion’s settings, click its icon. Click t he [...]

DocuMate 272 Scanner User’s Gui de 35 Scanning Selecting New Settings for a Button For each of the nine One T ouch buttons, you can select a new Destination Application , Scan Configuration , and Docu ment Format . T o select new settings for the Scanner Button: 1. Click the button selection arrows to select the button you want to change. Each bu[...]

Scanning 36 DocuMate 272 Scanner User’s Guide The scan configuration list is preset for the application you select in the Select Destination list. If you select a dif ferent application, the configurations are fo r that application. However , you can create your own scan configurations as well. 4. Select a Format and Page(s) o ption. The availabl[...]

DocuMate 272 Scanner User’s Gui de 37 Scanning Setting Destination Ap plication Properties The dif ferent types of Destination Applications have various properties that you can select. 1. On the One T ouch Properties window , click a Destination Application. 2. Click the Properties button. A One T ouch 4.0 Link Properties dialog box opens for the[...]

Scanning 38 DocuMate 272 Scanner User’s Guide 1. Select the PaperPort folder where you want t he file of the scanned image to be located. 2. Click OK . 3. Click OK or Apply on the One T ouch Properties window . When PaperPort opens af ter you finish scanning, the thumbnails of your scanned document s are on the Desktop in that folder . T ext Docu[...]

DocuMate 272 Scanner User’s Gui de 39 Scanning 2. T o add another application to th e list, click the Add Application button. The Add T ext Based Link dialog box opens. 3. Click Browse to find the app lication you want to add to the list. When you select the application using the Browse but ton, steps 1, and 2 on the dialog box are automatically [...]

Scanning 40 DocuMate 272 Scanner User’s Guide Image Document s Properties These properties apply to OmniPage Pro that yo u received with your scanner , plus Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings b oxes for the options you want. The options will apply to all the applica tions in t[...]

DocuMate 272 Scanner User’s Gui de 41 Scanning Storage Properties These properties apply to the De stination Application named T ransfer to S torage. If a CD burner is att ached to your compute r , you also use this dialog box to start the Burn to CD process.See the section “Scan and Burn to a CD” on p age 70. Y ou can also set up multiple co[...]

Scanning 42 DocuMate 272 Scanner User’s Guide eMail Properties These properties apply to email applications so you can specify the folder for document s that you will attach to an email message . Microsoft Outlook ® will accept direct att achment of document s to a blank email message as soon as scanning is finished, but other email applications[...]

DocuMate 272 Scanner User’s Gui de 43 Scanning 4. Select the options for color document h andling. Convert Bitmap s using Screen Resoluti on —Use this option to ensure that an image will fit on the computer ’s screen. When a computer screen is set to a lower resolution, bitma p images with a higher resolution may be too big t o fit on the scr[...]

Scanning 44 DocuMate 272 Scanner User’s Guide Image Format s Select an image file format for photos, artwork or other documen t s that you want to save as images. BMP and TIFF are standard image file formats generally used if you want to do additional image processing, such as photo touch-up or co lor correction. Both of those file format s tend [...]

DocuMate 272 Scanner User’s Gui de 45 Scanning 3. Choose the file size/image quality option for your scanned images. Minimize Size —Smallest file size, lowest image quality . Normal —Medium file size, some loss of image quality . Maximum Quality —Largest file size, no loss of image quality . Y our selection pertains only to the b utton curr[...]

Scanning 46 DocuMate 272 Scanner User’s Guide A menu opens. The following figure shows samp les for different Destination Applica tions. 3. Choose the file type that you want for the text format. Y our selection of a file type pert ains only to the butt on currently selected on the One T ouch Properties window . Other buttons that have a text opt[...]

DocuMate 272 Scanner User’s Gui de 47 Scanning Searchable PDF —The .sPDF file format used by Adobe Acrobat and OmniPage Pro. This format conve rts scanned text into PDF with text search and OCR cap abilities. It is only available if you have One T ouc h OmniPage or the OmniPage Pro software inst alled on your computer . See “Scanning with sPD[...]

Scanning 48 DocuMate 272 Scanner User’s Guide Selecting Options for a Button The One T ouch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. T o select options: 1. Open the One T ouch Properties window and click the Options tab. 2. Click the Select Button m[...]

DocuMate 272 Scanner User’s Gui de 49 Scanning • T ext Editors include Microsoft W ord and W ordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned document s to text that you can edit. See “Scanning with Optical Character Recognition (OCR)” on p[...]

Scanning 50 DocuMate 272 Scanner User’s Guide The copies will be saved in the folder specified in the Folder Copy Options section (see the figure on page 48 and the description below). This option is not available if eith er Document Management or Storage and CD-R/W are selected b ecause, by default, file copies for those types of Destin a tion A[...]

DocuMate 272 Scanner User’s Gui de 51 Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color , black&white, or grayscale), and a number of other settings. Note the lock icon on th e preset configurations. Although you can unlock and edit the preset confi guratio[...]

Scanning 52 DocuMate 272 Scanner User’s Guide 5. Select scan settings for the new scan configuration. Mode —Select a scanning mode: • Black&White to scan in black and white. For example, letters and memos are usua lly scanned in black and white. This scan mode produces the smallest file size. • GrayScale to scan items such as document s[...]

DocuMate 272 Scanner User’s Gui de 53 Scanning Drag the sliders to the right or lef t to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. 6. If you want to lock the config uration, click the key icon to change it from a key to a lock. 7. Click the Page Settings tab t o selec[...]

Scanning 54 DocuMate 272 Scanner User’s Guide • Straighte n Image —Select this option to let the scanner automatically determine if a p age is skewed, then straighten its ima ge. The scanner detects page edges and can sense when the p age is fed through at an a ngle. However , if the page is fe d through at too great an angle, the image may n[...]

DocuMate 272 Scanner User’s Gui de 55 Scanning • Color Filter —Color filter is the ability of your scanner to automatically remove a color from a scanned ite m. For example, if you are scanning a lett er with a red watermark, you can choose to filter out the re d so the scanned letter just shows the text and not the red watermark. Color f ilt[...]

Scanning 56 DocuMate 272 Scanner User’s Guide The Device Settings T ab A Device Settings t ab appears on the Scan Co nfigurations dialog box when your selected Destination Application sends the scanned image to a printer , fax application, or other device. Y ou use the options on the Device Settings t ab to select settings for the de vice. 1. Cli[...]

DocuMate 272 Scanner User’s Gui de 57 Scanning The Storage Options T ab (Archive) A S torage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as T ransfer to S torage. Y ou use the options on this t ab to select where you wa nt to save your scanned items for storage when scanning with that part[...]

Scanning 58 DocuMate 272 Scanner User’s Guide folders by type , the defau lt location of scanned archive documents is at C:Docu ment s and Settings<your user name>My Document sMy OneT ouch ArchiveTIFF Document s . 3. Click the Browse button to specify the location to store the scanned document s, or type a location directly into the bo[...]

DocuMate 272 Scanner User’s Gui de 59 Scanning 6. Click the Scan Settings , Page Settings , and Advanced Settings tabs, and select the settings you want. 7. Click the Storage Option s tab. 8. Click the Browse button. 9. Select the folder you created fo r storing the scanned documents. If you haven’t created the folder yet, you ca n click the Ma[...]

Scanning 60 DocuMate 272 Scanner User’s Guide 10. Click OK . The selected folder will now be set as the S torage Location, such as “Business Receipts.” 1 1. Click App ly . The new configuration is now listed as a T ransfer to S torage configuration. 12. Repeat the process to create additional new conf igurations, such as one named “S torage[...]

DocuMate 272 Scanner User’s Gui de 61 Scanning 14. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for th at configuration. The following examples show that buttons 7 an d 8 have been set to scan to each of the new configurations. Note that the button names have also been changed t[...]

Scanning 62 DocuMate 272 Scanner User’s Guide T o edit or delete a scan configuration: 1. Open the One T ouch Properties window . 2. Select the scan configuration you want to edit or delete. 3. T o delete the configuration, click the Delete button. 4. T o edit the confi guration, click the Edit button. The Scan Configuration Pro perties dialog bo[...]

DocuMate 272 Scanner User’s Gui de 63 Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scan ning interface when you press or click a scan button. Y ou can then use the interface to ch ange the Resolution, Scan Mode, and other settings. When you scan, the sc anned image will still be sent as the file type and to the sam[...]

Scanning 64 DocuMate 272 Scanner User’s Guide T o Scan Using Configure Before Scan 1. Put the documents in the scanner ’s ADF tray or on the flatbed glass. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous p age, the scanning option 9 has been set to use Configure Before Scan. 3. The TW[...]

DocuMate 272 Scanner User’s Gui de 65 Scanning Canceling a Configure Before Scan T o cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window . 2. The following window will ope n aski ng you if you want to cancel the ent ire jo b. • Ye s —scanning stop s and all p ages scanned in this batch, up to [...]

Scanning 66 DocuMate 272 Scanner User’s Guide Scanning with Optical Ch aracter Recognition (OCR) Optical Character Recognitio n (OCR) is like a printer in reverse. Instead of printing what’ s on the screen onto p aper , OCR converts text and numbers on a scanned p age into edit able text and numbers. Y ou can then work with the text and numbers[...]

DocuMate 272 Scanner User’s Gui de 67 Scanning T o scan with OCR: 1. T o scan using the buttons on the scanner , pre ss the Destination Selector until the LED is at 6, then press the Simplex or Duplex button. 2. T o scan from the One T ouch Button Panel, click the One T ouch icon in the Windows Notification Area, click the arrows to see Button 6,[...]

Scanning 68 DocuMate 272 Scanner User’s Guide Scanning with sPDF or nPDF and Searching for T ext Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. nPDF has those same features, plus you can edit the text in an nPDF image if you [...]

DocuMate 272 Scanner User’s Gui de 69 Scanning The settings for the button (button 8 in this example) now sh ow your page format selection. 6. Choose a Scan Configuration. 7. Click OK . The One T ouch Properties window closes. 8. Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for th e butto[...]

Scanning 70 DocuMate 272 Scanner User’s Guide Scan and Burn to a CD If you have a CD burner att ached to your computer , you can scan directly from your Xerox DocuMate 272 scanner onto a CD. This feature is available only on computers running Windows XP or Windows V ista. T o scan and burn to a CD: 1. Put a blank CD into your computer’s CD Driv[...]

DocuMate 272 Scanner User’s Gui de 71 Scanning 9. Make sure a blank CD is in the CD burner . 10. Click the Burn to CD button. The CD burner begins and your scanned document s are written to the CD. NOTE: Until you click Burn to CD these files are sto red in your computer at C:Document s and Settings<your use r name>Local SettingsApplica[...]

Scanning 72 DocuMate 272 Scanner User’s Guide Scanning with Event Forwarding If you want to specify an applicati on to use for scanning at the st art of the process, you can use ev ent forwarding. The scann er will feed in the first p age, but will then stop until you select the application to use. Afte r you select the a pplication, it s interfa[...]

DocuMate 272 Scanner User’s Gui de 73 Scanning 6. S tart scanning using the button you selected fo r event forwarding. A dialog box opens for you to sele ct the application to use for scanning. 7. Select the application in the box and click OK . Now the application you selected opens and you can continue the scanning from that application’ s TW[...]

Scanning 74 DocuMate 272 Scanner User’s Guide Creating an HTML Web Page from Y our Scanned Document s If you scan a document, whether a single p age or multiple pages, you can have the pa ges converted directly to HTML formatted pages for posting directly to your web site. Those p ages are then viewable by visitors to your web site without the n [...]

DocuMate 272 Scanner User’s Gui de 75 Scanning 8. Choose Save As from the Internet Explorer File menu, give the page a name, and save it in the location you use for your web page files. Y ou may also want to write down the address shown in the Address bar to make sure you ’ll know where to find your new HTML page later on. 9. Y ou can now use M[...]

Scanning 76 DocuMate 272 Scanner User’s Guide T ransferring Scanned Documents to S torage With the T ransfer to S torage scanning process, you can scan documents and save the m in a folder in one step. The process is ideal for archiving document s without having to manually save or process them in any other way . If you choose a text format for t[...]

DocuMate 272 Scanner User’s Gui de 77 Scanning T o T ransfer Document s to a Server or Mapped Drive When selecting the storage loca tion for scanned document s, you can select a local folder , or a folder on a server or mapped drive.Y ou select a mapped drive using the Browse button. See “The S torage Options T ab (Archive)” on page 57 for mo[...]

Scanning 78 DocuMate 272 Scanner User’s Guide 3. Click OK . Now when you scan using T ransfer to S torage as the Destination Application, the document s are stored on the server or mapped drive . T o Use OCR Before T ransferring to Storage If the documents you want to transfer to storage are text documents or spreadshe ets, you ca n have them con[...]

DocuMate 272 Scanner User’s Gui de 79 Scanning Checking the Hardware and Se tting the Lamp Power Saving 1. Right-click on the One T ouch icon and choose Show Hardware from the pop-up menu. Y ou can also click the scanner icon at the top of the One T ouch Button Panel. If the Hardware V iew of the panel is open you can also right- click on the DM2[...]

Scanning 80 DocuMate 272 Scanner User’s Guide 2. Click the Properties button. Y our scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. Y ou can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 3. Click the arrows for the Lamp timeout setting an d choose a tim[...]

DocuMate 272 Scanner User’s Gui de 81 Scanning with the TWAIN Interface from PaperPo rt Scanning with the TW AIN Interface from PaperPort Instead of using the scanner buttons or the One T ouch Button Panel to scan, you can also scan fro m the TW AIN interface. The PaperPort application that you received with your scanner provides access to the TW[...]

Scanning with the TWAIN Interface from PaperP ort 82 DocuMate 272 Scanner User’s Guide Accessing the TW AIN Interface from PaperPort The instructions in this section are for accessing the TW AIN interface from the PaperPort application. T o access the TW AIN interface from PaperPort: 1. On the Windows t askbar , click Star t , point to Programs ,[...]

DocuMate 272 Scanner User’s Gui de 83 Scanning with the TWAIN Interface from PaperPo rt The Folders p ane (which shows folders for organizing your scanned images) is replaced by the Scan p ane. 3. Click the Scanner drop-down arrow , and select TW AIN: Xerox DocuMate 272 from the drop-down list. 4. In the “Scan what?” section, choose to scan a[...]

Scanning with the TWAIN Interface from PaperP ort 84 DocuMate 272 Scanner User’s Guide 5. When scanning document s, use the Create single p age items check box as follows: • When the check box is selected, all p ages in t he Automatic Document Feeder are scanned, th e TW AIN interface closes, and each p age is placed on the PaperPort Desktop as[...]

DocuMate 272 Scanner User’s Gui de 85 Scanning with the TWAIN Interface from PaperPo rt Scanning with the TW AIN Interface The TW AIN interface lists the scanning options available with your Xerox DocuMate 272 scanner . The options on the TW AIN interface are: • Mode —Select a scanning mode: Black&White to scan in black and white. The sca[...]

Scanning with the TWAIN Interface from PaperP ort 86 DocuMate 272 Scanner User’s Guide • Brightness and Contrast —Sometimes an image is scanned with the brightness and contrast set too light or too dark. For example, a note written with a light pencil may need to be scanned darker to im prove legibility . Increasing or decreasing the brightn [...]

DocuMate 272 Scanner User’s Gui de 87 Scanning with the TWAIN Interface from PaperPo rt • Define p age si ze —Click this option to activate the Define button. Then click the Define button to see the Define p age size dialog box for selecting a specific pa ge size. Click S t andard , click the menu arrow and choose a p age size from the list, [...]

Scanning with the TWAIN Interface from PaperP ort 88 DocuMate 272 Scanner User’s Guide 2. If the AutoScan feature is turned on, sca nning begins. If the AutoScan feature is not turned on, click th e Scan button. The scanner start s scanning and a progress box shows the image. If you’re using PaperPort to scan and its Create single p age items c[...]

DocuMate 272 Scanner User’s Gui de 89 Scanning with the TWAIN Interface from PaperPo rt 3. If you are scanning multiple page s, click the Done button on the TW AIN interface, an d if you are using PaperPort click Done on the PaperPort-Scan window . If you are scanning a single p age, the TW AIN interface closes automatically . When scanning is co[...]

Scanning with the TWAIN Interface from PaperP ort 90 DocuMate 272 Scanner User’s Guide 1. Open the scanning softwar e that you use for accessing the TW AIN interface. 2. Set the resolution to 200 or 300 d pi to ensure good image quality . 3. Choose AutoCrop to original to scan the proper size for the card. 4. Choose Duplex to scan both sides of t[...]

DocuMate 272 Scanner User’s Gui de 91 Scanning with the TWAIN Interface from PaperPo rt 8. The image of the card is automatically rot ated 90 o so it is easily readable when it appears. 9. The rotated card image appears in the TW AIN application, in this case the PaperPort desktop shows a thumbna il of the scanned card. NOTE: Do not use the Card [...]

Scanning with the TWAIN Interface from PaperP ort 92 DocuMate 272 Scanner User’s Guide Display the Device Configuration 1. Click the Xerox DocuMate 272 icon in the top right corner of the TW AIN interface. The Device configuration windo w opens and shows the information about your scanner . See the section “Checking the Hardware and Setting the[...]

DocuMate 272 Scanner User’s Gui de 93 Scanning with the TWAIN Interface from PaperPo rt Setting Up PaperPort to W ork With Y o ur Scanner When you select a scanning option f rom PaperPort’ s Scanner drop-down list, either T wain: Xerox DocuMate 272 or WIA: Xerox DocuMate 272 (Windows XP only), the Scan button at the bottom of the panel sho uld [...]

Scanning with the TWAIN Interface from PaperP ort 94 DocuMate 272 Scanner User’s Guide T o set up your scanner: 1. From the Scanner drop-down list, select one of the options, such as T w ain: Xerox DocuMate 272 . 2. Click the Setup button. A window opens to begin the setup process. 3. Click Ye s then click Next . The next window of fers you the o[...]

DocuMate 272 Scanner User’s Gui de 95 Scanning with the TWAIN Interface from PaperPo rt The next window is for checking the conn ection between your scanner and the computer . 5. Click Next . After the Se tup Wizard chec ks the connections, the next window is displayed. It has a series of setup options, but only the Basic scan test is necessary b[...]

Scanning with the TWAIN Interface from PaperP ort 96 DocuMate 272 Scanner User’s Guide The TW AIN Interface opens. 7. Insert a single page into the scanner , face-down, and the Scan button on the TW AIN Interface will become active. 8. Click the Scan button on the TW AIN interface. The Setup Wizard runs the scan test. A message window opens that [...]

DocuMate 272 Scanner User’s Gui de 97 Scanning with the TWAIN Interface from PaperPo rt The final Setup window opens to let you know the setup process is finished. 10. Click Finish . PaperPort is now se tup for the scanning option you selected (in the example above, it’ s the TW AIN option) and the Scan button on the PaperPort window will n ow [...]

Scanning with the WIA Interface 98 DocuMate 272 Scanner User’s Guide Scanning with the WIA Interface Microsoft Windows XP an d Windows Vi sta include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from sca nners, digital camer as, and other digit al devices. This section shows how to use Mi crosof t[...]

DocuMate 272 Scanner User’s Gui de 99 Scanning with the WIA Interface The Scan using Xerox DocuMate 272 windo w opens. Use this window to select scanning options and st art the scan process. 3. Click the button most appropriate for the item you’re scanning. 4. Select a pa per size from the Page Size list. 5. Click Preview t o preview the image [...]

Scanning with the WIA Interface 100 DocuMate 272 Scanner User’s Guide 8. The scanned images will a ppear in Microsof t Paint (or other WIA application you’re using). Fine T uning Y our Scans Y ou can select new settings before you scan an item to fine tune exactly how you want to scan it. T o select the scanner setti ngs before you scan: 1. On [...]

DocuMate 272 Scanner User’s Gui de 101 Scanning with the WIA Interface The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast —Drag the sliders to the right o r left to adjust the brightness and cont rast of the scanned image. The Contrast setting does not apply to the setting Black and White pictu[...]

Scanning with the ISIS Interface 102 DocuMate 272 Scanner User’s Guide Scanning with the ISIS Interface Y ou can use the ISIS interface from QuickScan or any other application that will access the ISIS d river . Note that the ISIS interface for each application varies dependin g on the application. Please refer to that sof tware application’ s [...]

DocuMate 272 Scanner User’s Gui de 103 Maintenance Maintenance This section cont ains information on maintenance , troubleshooting, uninstalling, scanne r specifications, and spare p arts. Cleaning the Automatic Document Feeder Y ou may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF , or several feed in at [...]

Maintenance 104 DocuMate 272 Scanner User’s Guide Clearing Paper Jams If your scanner stop s scanning due to a paper jam in t he Automatic Document Feeder , a warning dialog box opens after a few moments. T o clear a p aper jam: 1. Press the ADF cover release on the top-lef t of the scanner body to open the Automatic Document Feeder cover . 2. Re[...]

DocuMate 272 Scanner User’s Gui de 105 Maintenance Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a user- replaceable pa rt. Problems with do cuments feeding into the ADF is an indication that the p ad is wearing thin. See the “Xerox DocuMate 272 Scanner Parts List” on p age 1 13 for ordering information. T o re[...]

Maintenance 106 DocuMate 272 Scanner User’s Guide T roubleshooting In addition to the troubleshooting informatio n contained in this section, please see the Readme file on yo ur installation CD. The Readme file contains additio nal information that may help you diagnose problems with the scanner . If you try the troubleshooting proc edures descri[...]

DocuMate 272 Scanner User’s Gui de 107 Maintenance Problem: The inst allation will not complete successfully . If inst allation finishes, the scanner ’ s One T ouch 4.0 options do not seem to work properly . What do I do? A likely cause is that some driver programs are already inst alled on your computer for another scanner . They are interferi[...]

Maintenance 108 DocuMate 272 Scanner User’s Guide S t atus Light T roubleshooting Codes The status lig ht indicates the current state of t he scanner . A green status light indicates the norma l state of the scanner . A red status light indicates that there is a hardware issue. Descriptions of the most common patterns a re listed below . Normal O[...]

DocuMate 272 Scanner User’s Gui de 109 Maintenance Error Code Problem Description Solution 0 Scanner is not connected to the computer . (The LED does not flash “E” and the status light rema ins green.) A cable may be loose. Check th at the scanner ’s cables are correctly attached to th e computer . If the scanner still does not connect, re-[...]

Maintenance 110 DocuMate 272 Scanner User’s Guide Uninst alling Y our Scanner T o uninstall the Xerox DocuMat e 272 scanner , remove the scanner software, PaperPort, or any othe r scanning software provided with the scanner . Uninst alling the Scanner and One T ouch Sof tware 1. On the Windows t askbar , click Star t , point to Settings , then cl[...]

DocuMate 272 Scanner User’s Gui de 111 Maintenance T o Inst all Another Driver Before you can inst all another driver for your scanner , you must remove the currently installed dr iver first. Then the new drive r can be installed. 1. Uninstall the One T ouch 4.0 driver . a. Open the Windows Control Panel. b. Windows 2000 and XP: Double-click on A[...]

Maintenance 112 DocuMate 272 Scanner User’s Guide Xerox DocuMate 272 Scanner S pecifications Optical resolution 600 x 1200 d pi Bit depth 48-bit color (internal) Maximum item size 8.5” x 14” Minimum item size 3.5” x 2” (Automa tic Document Feeder) Scan method Automatic Document Feeder (ADF) ADF specifications Scanning S peed Up to 25 page[...]

DocuMate 272 Scanner User’s Gui de 113 Maintenance Xerox DocuMate 272 Scanner Part s List Please use the following p art names and numbers when ordering replacements for your scann er . Part Name Part Number Paper Guide 57-0104-000 Output T ray 57-0105-000 ADF Pad 57-0103-000 USB Cable 35-0107-000 AC Power Cord 35-0103-000 Power Supply 37-0076-00[...]

Maintenance 114 DocuMate 272 Scanner User’s Guide[...]

DocuMate 272 Scanner User’s Gui de 115 Appendix A Notices It’ s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under cert ain circumstan ces. Penalties of fine or imprisonment may be imposed on t hose guilty o f making such reproductions. 1. Obligations or Securities of the United S tates Gover[...]

116 DocuMate 272 Scanner User’s Guide 4. Copyrighted material, unless perm ission of the copyright owner has been obtained or the reprodu ction falls within the “fair use” or library reproduction right s provisions of the copyright law . Further information of these pr ovisions may be obt ained from the Copyright Of fice, Library of Congress,[...]

DocuMate 272 Scanner User’s Gui de 117 5. Proclamations, orders, regulations or ap pointments, or no tices thereof (with intent to false ly cause same to purport to have been printed by the Queen’ s Printer for Canada, or t he equivalent printer for a p rovince). 6. Marks, brands, seals, wrappers or de signs used by or on behalf of the Governme[...]

118 DocuMate 272 Scanner User’s Guide be used with this equipment. Ope ration with non-approved equipment or unshielded cables is likely to r esult in interference to radio and TV reception. The user is cautioned t hat changes and modifications made to the equi pment witho ut the approval of manufacturer could void the user's authority to o [...]

DocuMate 272 Scanner User’s Gui de 119 Index A ADF cleaning 103 ADF pad assembly replace 105 Advanced Properties 101 Archive button 76 aspect ratio 56 Autocrop to Original 53, 86 AutoRota te image 56 B bit depth 112 Black&White 52, 85 BMP 44 Brightness 52, 86, 101 Burn to CD 41, 70 Destination Application 70 button opt ions 48 button settings[...]

Index 120 DocuMate 272 Scanner User’s Guide JPG file size 44 K Kofax VRS 18 L lamp malfunction 109 Lamp timeout setting 80 LED number 22, 23 Link Properties 37 M Microsoft Internet Explorer 74 Microsoft Outlook 42 Moire Patterns 53, 86 monitor 3 N Normal PDF 47, 68 nPDF 35, 44, 47, 68 O OCR 45 optical character recognition 66 storage 78 OCR butto[...]

DocuMate 272 Scanner User’s Gui de 121 Index Text Formats 45 TIFF 44 Transfer to Storag e 76 troubleshooting 106 TWAIN 63, 73 TWAIN standard 81 U uninstall 110 USB port 14 W watermark, remove 55, 86 WIA 63, 98 Windows Image Acquisition 98 Word Document 46 X xls file format 46[...]

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