Xerox Documate 765 manual

DocuMate 765 user’ s guide scanner[...]

DocuMate 765 scanner user’ s guide[...]

Copyright © 2009 Visioneer , Inc. Reproduction, adaptation, or translation withou t prior written permission is prohi bited, except as allowed und er the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United S tates and/or other countr ies an d is used under license. DocuMate is a trademark of Xerox Corporation used under li c[...]

DocuMate 765 Scanner User’s Guide iii Table of Contents T able of Content s Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 765 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Table of Conten ts iv DocuMate 765 Scanner User’s Guide Document Settings Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Image Enhancements Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 2 About Tab . . . . . . . .[...]

DocuMate 765 Scanner User’s Gui de v Table of Contents Section 3: O perational Sa fety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Section 4: Electrical Informatio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Section 5: Eme[...]

Table of Conten ts vi DocuMate 765 Scanner User’s Guide[...]

DocuMate 765 Scanner User’s Gui de 1 We l c o m e Y our new Xerox DocuMa te 765 scanner can quickly scan single-sided or double-sided st acks of document s and place their images on your computer . What’ s in the Box Before proceeding, check the content s of the box. If items are missing or damaged, cont act the dealer w here you purchased the [...]

Welcome 2 DocuMate 7 65 Scanner User’s Guide The Xerox DocuMate 765 Scanner Input tray —Holds pa per in the scanner . Input tray extension —Extends to support various paper sizes. Paper guides —Adjusts to fit paper wid th. LCD display —Shows the current scan settin g. One T ouch buttons —Press to start scanning. St atus light —Shows t[...]

DocuMate 765 Scanner User’s Gui de 3 Welcome What Y ou Need IBM-comp atible Intel Pentium™ 4 PC, or AMD equivalent with: • A DVD-ROM dr ive • An available Universal Serial Bus 2.0 (USB) port •M i c r o s o f t ® Windows ® operating system: 2000 (Service Pack 4), 32-bit XP (Service Pack 2 or 3), 32-bit or 64-bit Vista • Windows 2000 an[...]

Installation 4 DocuMate 7 65 Scanner User’s Guide Inst allation Installation is a quick, three-ste p process: 1. Unpack and assemble the sca nner 2. Install the sof tware 3. Connect the scan ner Before Y ou Begin Please make sure of the following before you be gin installation: • The information in this guide may co ver sof tware not provided w[...]

DocuMate 765 Scanner User’s Gui de 5 Installation S tep 1: Unp ack and Assemble the Scanner Use care when un packing, moving an d assembling the scanner . Follow these inst ructions to prevent inju ry and dam age to the scanner . • Always have at least two people carry the scanner , lifting the sca nner up from underne ath. • Keep at least 15[...]

Installation 6 DocuMate 7 65 Scanner User’s Guide S tep 2: Inst all the Sof tware 1. S tart Microsof t Windows and make sure no other applications are running. 2. Insert the installation disc in to your computer's DVD-ROM drive. The disc automatically st arts and the Select Language window opens. 3. Select a language from the list of availab[...]

DocuMate 765 Scanner User’s Gui de 7 Installation 4. On the Inst allation menu, select Inst all Product s . 5. Make sure the box for Scanner Driver is checked then click Install Now . 6. The next window shows th e scanne r driver options available for you to install.[...]

Installation 8 DocuMate 7 65 Scanner User’s Guide NOTE: If your computer is running Windows XP or Windows Vist a, Microsoft’ s Windows Image Acquisition (WIA) interface for sca nning is always available regardless o f your selection in this window . 8. On the Xerox Lice nse Agreement window , read the license agreement. If you accept the terms,[...]

DocuMate 765 Scanner User’s Gui de 9 Installation 2. The next screen let s you choose where the installation files are going to be on your computer . Click on Browse... to change the location where the files are installed. Y ou can also choose to inst all the scanner just for your Windo ws prof ile or , for every profile on your computer to be ab[...]

Installation 10 DocuMate 765 Scanner User’s Guide User Utility Inst allation The User Utility installation will automatically start af ter you close the TW AIN installation. The User Utilit y is a software diagnostic and maintenance sof tware that you can use for monitoring your scann er hardware . 1. On the Xerox User Utility Li cense Agreement [...]

DocuMate 765 Scanner User’s Gui de 11 Installation 3. The next screen lets you change the Program Files folde r name and where the program appears in your Windows S tart Progra ms list. The default options on this window will install put the shortcut icon in your Windows All Programs list in the Xerox fold er . We recommend that you keep the defa[...]

Installation 12 DocuMate 765 Scanner User’s Guide One T ouch Inst allation The One T ouch installati on will automatically launch after the User Utility is finished. 1. Click Next on the W elcome window to start the inst allation. 2. The next screen let s you choose where the installation files are going to be on your computer . Click on Browse..[...]

DocuMate 765 Scanner User’s Gui de 13 Installation 3. The One T ouch sof tware will now be installed on your computer . 4. Click Close on the Installati on Complete window .[...]

Installation 14 DocuMate 765 Scanner User’s Guide ISIS Driver Installation If you selected the ISIS dr iver to install, the insta llation will launch af ter the other programs have finished. For inst ance, if you only selected TW AIN and ISIS, after the User Ut ility finishes installing the ISIS driver will install. If you selected One T ouch to [...]

DocuMate 765 Scanner User’s Gui de 15 Installation 3. Click on Inst all to begin the ISIS driver installation. 4. Click on Finish t o close the ISIS inst allation complete window . NOTE: After the sca nner driver insta llation is complete, any other software you chose to inst all will auto matic ally begin installing af ter the driver is complete[...]

Installation 16 DocuMate 765 Scanner User’s Guide S tep 3: Connect the Scanner NOTE: Only use the power cord included with your scanner . Connecting any other type of power cord may dam age your scanner , and will void its warranty . 1. Plug the power supp ly into the power port on the scanner and to a wall outlet. 2. Remove any protective t ape [...]

DocuMate 765 Scanner User’s Gui de 17 Installation Additional Applications A vailable with Y our Scanner Y our scanner includes free, additio nal applications on the inst allation disc. 1. Return to the Main Menu on the in stallation disc and click on Inst al l Product s . The free Adobe® Read er® software is located on the DVD with the User Gu[...]

Installation 18 DocuMate 765 Scanner User’s Guide Sof tware About the Sof tware Adobe ® Reader ® Adobe Reader is a stand-alone application that you use to open, view , search, and print PDF files. The User Guides on your scanner’s installation disc are in PDF format and require Adob e Reader for you to view and save them. QuickScan™ Demo Qu[...]

DocuMate 765 Scanner User’s Gui de 19 Installation V iew the User Guides 1. T o get the documentation for ea ch of the products, r eturn to the installation disc’ s Main Menu window and click User Guides . 2. Click the links of the Guides you want to view . The User Guides are in Adobe® PDF form at. The Scanner Readme file is in HTML format an[...]

Installation 20 DocuMate 765 Scanner User’s Guide Register Y our Scanner and Check for Updates Registering your scanne r is important as it p rovides you with acces s to free telephone supp ort service and softwa re updates for your scanner . T o register your scanner: Y ou will need an active internet connecti on to register y our scanner . If y[...]

DocuMate 765 Scanner User’s Gui de 21 Installation Loading Document s to Scan NOTE: Always re move any st aples or p aper clips fr om document s before inserting them into the scanner ’s Automatic Do cument Feeder . S taples and pape r clips can jam the feed mechanism and scratch th e internal components. Also remove any labels, stickers, or Po[...]

Installation 22 DocuMate 765 Scanner User’s Guide A void scanning the following: The following types of document s can cause multiple-p age feeding, p aper jams, or damage to the scanner . • Plastic items such as credit cards, identification cards, over head projector sheets, film, and cloth or metallic sheet s. • Photogra phs or othe r coate[...]

DocuMate 765 Scanner User’s Gui de 23 Scanning from On e Touch Scanning from One T ouch One T ouch is your main set of controls for the scanner . When the One T ouch software is installed you can scan by pressin g either the Simplex or Duplex butt on on the scanne r . The pages are scanne d and sent to the location, with the scan settin gs, displ[...]

Scanning from On e Touch 24 DocuMate 765 Scanner User’s Guide Using the One T ouch Button Panel The One T ouch Button Panel is also your on-screen set of controls for the scanner . The One T ouch Button Pane l shows information about the scanner and its se ttings. 1. T o open the One T ouch Button Panel , click the One T ouch icon. It is located [...]

DocuMate 765 Scanner User’s Gui de 25 Scanning from On e Touch 4. The scanner be gins scanning. When the process finishes, the scanned images appear in the Destinat ion Applicatio n, just as if you scanned with the Simplex or Duple x scanner buttons. The Default One T ouch Settings on Y our Scanner Based on the recomme nded full install of the sc[...]

Scanning from On e Touch 26 DocuMate 765 Scanner User’s Guide Configuring the One T ouch Buttons Each One T ouch button configuration consist s of a Destination Application , a Scan Configuration , and a Document Format . The One T ouch Propertie s window is where you select these three element s for a button. T o open the One T ouch Properties w[...]

DocuMate 765 Scanner User’s Gui de 27 Scanning from On e Touch The settings on the Pr operties window are: Select Destination —The list of applications that can open to display the scanned image for the selected button. Select Configuration —The list of available scan configu rations for the selected button. The con figuration’ s b asic set[...]

Scanning from On e Touch 28 DocuMate 765 Scanner User’s Guide Selecting New Settings for a Button For each of the nine On e T ouch buttons, you can select a new Destination Applicat ion , Scan Configur ation , and Document Format . T o select new settings for a Scanner Button: 1. Click the button selection arrows to select the bu tton you want to[...]

DocuMate 765 Scanner User’s Gui de 29 Scanning from On e Touch 5. Click OK to accept any chang es and close the window . T o accept changes but keep the window open to work with other features, c lick Apply . Note that while the One T ouch Pro perties window is open, you cannot scan yet by clicking a button on the One T ouch Panel. Y ou must clic[...]

Scanning from On e Touch 30 DocuMate 765 Scanner User’s Guide The Scan Settings T ab 1. On the Scan Co nfiguration Properties dialog box, type a name. 2. Select scan settin gs for the new scan configuration. Mode —Select a scanning mo de: • Black&Wh ite to scan in black and white. • GrayScale to scan items such as document s containing [...]

DocuMate 765 Scanner User’s Gui de 31 Scanning from On e Touch The Page Settings T ab Click the Page Settings tab to selec t page sett ings. Size —Click Stan da r d , click the menu arrow and choose a page size from the list, or click Custom and en ter the horizont al and vertical page dimensions in the boxes. The maximum size is 1 1.7" x [...]

Scanning from On e Touch 32 DocuMate 765 Scanner User’s Guide • Duplex —Scan both sides of the page. If th is option is not selected, the scanner will scan the front side of the p age only . • Skip Blank Origina ls —Skips pages that are completely blank. T ypically you use this option when you w ill scan a stack of two-sided pages which h[...]

DocuMate 765 Scanner User’s Gui de 33 Scanning from On e Touch The Advanced Settings T ab Click the Advanced Settings tab. The options of the Advanced Settings t ab are for the Color or Grayscale scanning mode. 1. Drag the sliders to the lef t and right to change the color settings. As you do, the image changes to show the e ffect s of the new se[...]

Scanning from On e Touch 34 DocuMate 765 Scanner User’s Guide The Device Settings T ab A Device Settings t ab appears on the Scan Configurations dia log box when your selected Destination Applicat ion sends the scanned image to a printer , fax application, or other devi ce. Y ou use the options on the Device Settings tab to select settings for th[...]

DocuMate 765 Scanner User’s Gui de 35 Scanning from On e Touch The Storage Options T ab (Archive) A S torage Options tab is on the Scan Configuration s dialog box when the selected Destination Application is set as T ransfer to S torage. Y ou use the options on this tab to select wher e you want to save your scanned items for sto rage when sc ann[...]

Scanning from On e Touch 36 DocuMate 765 Scanner User’s Guide 1. Open the One T ouch P roperties windo w . 2. Select the scan configuration you wan t to edit or delete. 3. T o delete the configuration, click the Delete button. 4. T o edit the configuration, click the Edit button. The Scan Configuration Proper ties dialog box opens for that config[...]

DocuMate 765 Scanner User’s Gui de 37 Scanning from On e Touch Setting Destination Ap plication Properties The dif ferent types of Destination Applications have vario us properties that you can select. 1. On the One T ouch Properties window , click a Destination Application. 2. Click the Properties button. A One T ouch 4.0 Link Prope rties dialog[...]

Scanning from On e Touch 38 DocuMate 765 Scanner User’s Guide 1. Click in the OCR settings bo xes for the options you want. The options will apply to all th e applications in the group. Always send a file, even when no text wa s found —The scanned file is sent to the OCR reader even if the image does not appea r to contain text. Th is could occ[...]

DocuMate 765 Scanner User’s Gui de 39 Scanning from On e Touch Image Document s Properties These properties ap ply to OmniPage Pro that you receive d with your scanner , plus Microsof t Paint and ot her image processing ap plications. 1. Click in the Color document hand ling settings boxes for the options you want. The options will apply to all t[...]

Scanning from On e Touch 40 DocuMate 765 Scanner User’s Guide Storage Properties These properties apply to the Destination Applica tion named T ransfer to S torage. 1. Click the S torage Layo ut options you want. All document s are in the root —The scanned document s are saved in the root of the fold er specified in the S torage L ocation. Docu[...]

DocuMate 765 Scanner User’s Gui de 41 Scanning from On e Touch eMail Properties These properties apply to em ail applications so you can specify the fold er for documents that you will attach to an email message. Microsoft Outlook ® will accept direct attachment of documents to a blank email message as soon as scanni ng is fini shed, but other e[...]

Scanning from On e Touch 42 DocuMate 765 Scanner User’s Guide 5. Click OK . 6. Click OK or Apply on the One T ouch Properties window . Selecting Page Format Options The Page Format optio ns that you select determines the file format of the scanned document. Appropri ate page format options and file types are available for the type of Destination [...]

DocuMate 765 Scanner User’s Gui de 43 Scanning from On e Touch The PDF format is often used to create images of text pages. Y ou may want to select PDF as the p age format when scanning text pages tha t do not require OCR processing or other processing. The PDF format is also used to pu t multi-page docum ents on web sites as pdf-readable files. [...]

Scanning from On e Touch 44 DocuMate 765 Scanner User’s Guide T o select a file type for the text format: 1. Select the Destination Application . 2. Right-click on the te xt format icon. A menu opens. The following figure shows samples for di fferent Destination Applications. 3. Choose the file type th at you want for the text format. Y our selec[...]

DocuMate 765 Scanner User’s Gui de 45 Scanning from On e Touch HTML Document —The .htm file format us ed to create web pages. Searchable PDF —The .sPDF file format used by Adobe Acrobat and OmniPage Pro. This format conver ts scanned text into PDF with text search and OCR capabilities. Normal PDF —The .nPDF file format used by Adobe Acrobat[...]

Scanning from On e Touch 46 DocuMate 765 Scanner User’s Guide Selecting Options for a Button The One T ouch Options determine the types of Destination Applications available for a button, as well global settings for choo sing the location of the files for yo ur scanned items. 1. Open the One T ouch Pro perties window an d click the Options tab. 2[...]

DocuMate 765 Scanner User’s Gui de 47 Scanning from On e Touch • Storage and CD-R/W is for either storing scanned documents in a folder , or sending them to a CD burner to create a CD containin g the scanned document s. See “T ransferring Scanned Documents to S t orage” on p age 52 and “Scan and Burn to a CD” on page 49 for details. •[...]

Scanning from On e Touch 48 DocuMate 765 Scanner User’s Guide S pecial Features and Scanning Destinations The One T ouch so ftware has unique scanning options available. Y ou can scan directly to word processing progr ams, to your computer’s CD burner , HTML files and so on. Scanning with Optical Ch aracter Recognition (OCR) Please see the One [...]

DocuMate 765 Scanner User’s Gui de 49 Scanning from On e Touch Scan and Burn to a CD If you have a CD burne r attached to your comput er , you can scan directly from your Xerox DocuMate 765 scanner onto a CD. This feature is available only on comp uters running Windows XP or Windows Vist a. T o scan and burn to a CD 1. Open the One T ouch P roper[...]

Scanning from On e Touch 50 DocuMate 765 Scanner User’s Guide Scanning with Event Forwarding If you want to specify an application to use for scanning at the sta rt of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. T o scan with event forwarding: 1. O[...]

DocuMate 765 Scanner User’s Gui de 51 Scanning from On e Touch Creating an HTML Web Page from Y our Scanned Document s If you scan a docume nt, whether a single p age or multiple pages, you can have the pa ges converted directly to HTML formatted p ages for posting directly to your web site. T o scan and create an HTML web p age: 1. Open the One [...]

Scanning from On e Touch 52 DocuMate 765 Scanner User’s Guide T ransferring Scanned Documents to S torage With the T ransfer to S torage scanning process, yo u can scan document s and save them in a folder in one step. The process is idea l for archiving documents without having to man ually save or process them in any other way . If you choose a[...]

DocuMate 765 Scanner User’s Gui de 53 Scanning from On e Touch Scanning to Multiple Folders When archiving docu ments with the T ransfer to S torage option, you can scan them to multiple folders. For exam ple, one fo lder migh t be for “Business Receipts ,” a second folder might be for “Personal Rece ipts,” and a third folder might b e fo[...]

Scanning from On e Touch 54 DocuMate 765 Scanner User’s Guide 7. Click the Sto ra g e O p ti o ns ta b. 8. Click the Browse button. 9. Select the folder you created for storing the scanned documents. If you have n’t created the fo lder yet, you can click the Make New Folder button and type the name for the new folder . 10. Click OK . The select[...]

DocuMate 765 Scanner User’s Gui de 55 Scanning from On e Touch 1 1 . Click Apply . The new configuration is now listed as a T ransfer to S torage configuration. 12. Repeat the process to create additiona l new configurations, such as one named “ S torage for Personal Receipt s.” 13. Make sure to designate sep arate folders as the S torage Loc[...]

Scanning from On e Touch 56 DocuMate 765 Scanner User’s Guide Scan to multiple st orage folders: 1. Insert the documents you want to scan to storage. 2. Press the Dest ination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage. 3. Press the Simplex or Du plex button to scan the documents. 4. When scanning [...]

DocuMate 765 Scanner User’s Gui de 57 Scanning fr om TWAIN Scanning from TW AIN One T ouch sends scanned images to application s or folders on your computer . Y ou can also scan from with in scanning applications using the TW AIN interface. Y ou then use that ap plication’s op tions to modify and save the file. A Note About Y our Scanner and th[...]

Scanning from TWAIN 58 DocuMate 765 Scanner User’s Guide TW AIN Interface Options When Xerox DocuMate 765 TW AIN interf ace first opens the initial view of the Configurations t ab, shows the Current Settings profile and basic information about the scanning selections in the Summary field. The other tabs, Scan Settings, Docu ment Settings, and Ima[...]

DocuMate 765 Scanner User’s Gui de 59 Scanning fr om TWAIN • Import —if you have exported profiles from TWAIN previously , click on import to add those profiles to your current pr ofile list. Browse to the location on your computer where the profiles are saved, select th e profile then click on Import. If you import a profile that has the sa [...]

Scanning from TWAIN 60 DocuMate 765 Scanner User’s Guide Resolution —move the slider left or righ t to change the reso lution for the scanned image. Resolution is the clarity of the imag e measured in dots- per-inch (d pi). The higher the resolution th e clearer the image. However , high resolution scans can result in a large file size. When ma[...]

DocuMate 765 Scanner User’s Gui de 61 Scanning fr om TWAIN Document Settings T ab Crop image to guide wid th —this option tells the scanner to look at the input tray’s paper guides and crop the final image to that size. For instance, if the selected paper size is for an U.S. Letter but you pla ce an A4 page in th e scanner , adjust the paper [...]

Scanning from TWAIN 62 DocuMate 765 Scanner User’s Guide Skew dete ction is the scanner ’s ability to detect when a page has been fed through at an angle (skewed). Click on the drop arrow to select one of the options from the list. Y ou can se t the scanner to Detect and sto p scanning so you can rescan the page, or turn of f the feature. When [...]

DocuMate 765 Scanner User’s Gui de 63 Scanning fr om TWAIN Color Dropout tells the scanner and sof tware to remove a specific color from the image. Y ou can choose e ither Red, Blue or Gree n to be dropped out of an image. This option is only available when scanning in grayscale or black and white. Brightness is the overall lightness of the image[...]

Scanning from TWAIN 64 DocuMate 765 Scanner User’s Guide Threshold —move the slide r to the left or right to set the level of lightness or darkness for the scanner to leverag e from. This option is only enabled if you have selected T ext or Mixed Co ntent as the threshold tech nique to use. For example, if you are scanning a document with gray [...]

DocuMate 765 Scanner User’s Gui de 65 Scanning fr om TWAIN document is dark, such as a colored background that may interfere with detecting black, move the slid er towards Dark. This tells the scanner that the level to look for is dark, only very dark ar eas such as text are conver ted to black pixels . The threshold option in this section indi v[...]

Scanning from TWAIN 66 DocuMate 765 Scanner User’s Guide[...]

DocuMate 765 Scanner User’s Gui de 67 Scanning from ISIS Scanning from ISIS The ISIS interface is another driver option that yo u can use for scanning with your Xerox DocuMate 765 scanner . The ISIS interface can on ly be accessed from ISIS scanning applications. The Qu ickScan Demo and Kofax VRS Pro applicatio ns, provided with your scanner , ar[...]

Scanning from ISIS 68 DocuMate 765 Scanner User’s Guide Scanning from QuickScan QuickScan has sev eral preset conf ig urations you can use for scanning. Y ou can also create new scanning con figurations to use the advanced features available with your Xerox DocuMate 765 scanner . 1. Place your documen ts face up with their top s in the scanner . [...]

DocuMate 765 Scanner User’s Gui de 69 Scanning from ISIS T o create a new scanning preset: This section briefly describes how to choose new settings and the ba sic options for file saving. Detailed info rmation abo ut the options on each of the tabs a re in the QuickScan user guide. If you do not want to use the preset configurations in QuickScan[...]

Scanning from ISIS 70 DocuMate 765 Scanner User’s Guide 4. Click on the Scan tab to set the configuration properties. 5. Click on the Scan Settings button to open the Preview Settings window wher e you set th e options you want for sca nning. 6. Click on the Preset Name you want to use for this scanning batch then click on OK to close the window [...]

DocuMate 765 Scanner User’s Gui de 71 Scanning from ISIS 7. Click on the Image Format and Nami ng t ab. Select the file type you want the image saved as and the color mode of th e image (color , grayscale or black and white). 8. Click on OK in the new batch window to accept the changes and close the window . 9. Place your documen ts face up with [...]

Scanning from ISIS 72 DocuMate 765 Scanner User’s Guide ISIS Preview Settings The QuickScan user guide, on the installation disc, cont ains complete instructions on using the QuickScan sof tware. The instructions in this section detail the feature s of the Xerox DocuMate 765 ISIS interface and how to scan with the default settings only . 1. From [...]

DocuMate 765 Scanner User’s Gui de 73 Scanning from ISIS Main Options The Main tab h as the basic settings you need for scanning. This inclu des color type, reso lution (dpi), brightnes s, contrast, and so for th. Mode —select the co lor mode fo r your scan ning batch. • Black and White —select this o ption to scan in black and white. This [...]

Scanning from ISIS 74 DocuMate 765 Scanner User’s Guide • Binary&Gray —select this option to have the final image ret ain the binary black and white o n the page with grayscale gr aphics. This option might be u sed to scan market ing brochures or business letters where the text on the page is black while the image or logo are in gray or c[...]

DocuMate 765 Scanner User’s Gui de 75 Scanning from ISIS Three preset options, of the most commonly used brightne ss levels, have been provided. Clicking on one of the buttons be low the Brightness level will change the level as follows: • Darken —the brightness level will be set to 51. • Normal —the brightness level will be set to 128, t[...]

Scanning from ISIS 76 DocuMate 765 Scanner User’s Guide Area —in this section you can select th e measurement method that you want your page size unit s to display . Y ou can select Pixels, Inches or Centimeters. When you select one of th ese options, the numbers in the Page Size section will change to reflect your c hoice. • Click on Snap to[...]

DocuMate 765 Scanner User’s Gui de 77 Scanning from ISIS Page Layout Sub Area The Sub Area is a special feature in the Page La yout tab. The Sub Area option allows for sep arate scanning condit ions to be set for one part of the image capt ure area. For example, if there is an area on your docum ents that cont ain a color graphic, you can get bet[...]

Scanning from ISIS 78 DocuMate 765 Scanner User’s Guide Configuring the Sub Area Window 1. On the Page Layou t tab, click the SubArea(W) button. The Sub Area window opens. If the butto n is disabled, please check through the above require ments list to verify that none of the op tions listed are enabled. 2. Select the side of the p age you want t[...]

DocuMate 765 Scanner User’s Gui de 79 Scanning from ISIS 7. Y ou can now either click on one of the black boundary squares and drag your mouse to resize the b oundary box. Click in the middle of the boundary box then drag your mo use to move the boundary box around the pr eview area. Y ou can also manually enter the coo rdinates wher e the sub ar[...]

Scanning from ISIS 80 DocuMate 765 Scanner User’s Guide Paper Handling Options The Paper Ha ndling tab is where you select fe eding optio ns for the scanner . This tells the scanner ho w fa st to feed the paper , detect double page feed, an d several other options where you specify how the sca nner should handle pa per . Feeding Features —this [...]

DocuMate 765 Scanner User’s Gui de 81 Scanning from ISIS • Feeding Speed —you can slow the scanning spe ed of the ADF to scan items that may be too fragile to scan at normal feeding speed s. Y ou can choose either Normal or Sl ow feeding, slow feed ing is about 1/3 the speed of normal scann ing. Even when using the slow feeding option you sho[...]

Scanning from ISIS 82 DocuMate 765 Scanner User’s Guide 5. Click on Scan in the batch scannin g mode. The rollers in the scanner will immediately start. 6. Place your p age(s) in the scanner ’s input tray . The page will feed through the scanner , if you put in multiple pages all pages will be scanned. 7. After the last page has scanne d throug[...]

DocuMate 765 Scanner User’s Gui de 83 Scanning from ISIS Image Processing Options The Main ta b has the basic features you need for imag e capture when scanning. The basic settings inclu de color mode, resolution (dpi ), brightness, contrast, and dither op tions. The options on the Image Processing tab are advanced image capture options for impro[...]

Scanning from ISIS 84 DocuMate 765 Scanner User’s Guide • Binary Dynamic Threshold —this option enables the scanner to automatically adjust the bright ness according to the background color . Dynamic Threshold is only available when sca nning in Black and White color mode. Click on the drop menu and select a threshold value to use when scanni[...]

DocuMate 765 Scanner User’s Gui de 85 Scanning from ISIS If you have selected more than one f ilter , click on a filter on the right side of the screen then click on the up or down arrow to move the filter in the list. This tells the softwa re which filter to use first, second, and so on. For inst ance, if you choose the Barcode Detectio n and No[...]

Scanning from ISIS 86 DocuMate 765 Scanner User’s Guide Noise Removal —this option reduces the black spot s that may appear when sca nning some document s. For instance, if you scan in a document that ha s tables with shading on them , the resulting scanned image will have black dots (pix ilation or noise) in the areas where the shading occurs.[...]

DocuMate 765 Scanner User’s Gui de 87 Scanning from ISIS • Chroma —this option allows you to specify the amount of gray or white used to dilute t he colors in the scanned image. Move the slider left or righ t to change the chroma level between 1 to 255. Low saturation colors will appear washed out and highly saturated co lors will be pure and[...]

Scanning from ISIS 88 DocuMate 765 Scanner User’s Guide 3. Click on Selection 1 to set the first option color . When you first click on Enable th ere will be a default red color . 4. Click on Choose... to open the Windows color p alette. 5. Y ou can select a prede fined color , input the color code in the input fields on the lower right, or click[...]

DocuMate 765 Scanner User’s Gui de 89 Scanning from ISIS 9. Click on Choose... to open the Windows color p alette. 10. Follow the same steps to c reate anot her dropo ut color . 1 1 . Click on OK to close the window . 12. Y our second color w ill now be in the mult i-color drop out window . Y ou can select up to 6 colors for the scanner to dro p [...]

Scanning from ISIS 90 DocuMate 765 Scanner User’s Guide Imprinter Options The Imprinter t ab is where you set the options for the pr e-scan imprinter . The imprinter pre-print s data on a p age just before the paper is pulled through the scanner , the printed dat a is then captured in the final image. The the options fo r the imprinter are only a[...]

DocuMate 765 Scanner User’s Gui de 91 Scanning from ISIS Ste p Nu m be r — type in the step number of the counter specified by the imprinter strin g. St art Numbering Automatic Increment— select this option to use the default increment fu nction. When used, the starting numbe r is incriminated to the numb er at the s tart of scanning + (numbe[...]

Scanning from ISIS 92 DocuMate 765 Scanner User’s Guide[...]

DocuMate 765 Scanner User’s Gui de 93 Scanning fr om WIA Scanning from WIA Microsoft Windows XP and Windows V ista include their own scanning interface—known as Windows Image Acquisition (WIA )—for acquirin g images from scanners, digit al cameras, and other digita l devices. This section shows how to use Micr osoft Paint to sc an using th e [...]

Scanning from WIA 94 DocuMate 765 Scanner User’s Guide The Scan using Xerox DocuMate 765 window opens. Use this window to select scan ning options an d start the scan process. 3. Click the button most appropriat e for the item you’re scanning. 4. Select a p aper size from the Page Size list. 5. Click Preview to preview the image befo re scannin[...]

DocuMate 765 Scanner User’s Gui de 95 Scanning fr om WIA 8. The scanned images w ill appear in Microsoft Paint (or other WIA application you’re using). Fine T uning Y our Scans Y ou can select new settings before yo u scan an item to fine tune exactly how you want to scan it. T o select the scanner setti ngs before you scan: 1. On the scan win [...]

Scanning from WIA 96 DocuMate 765 Scanner User’s Guide The Advanced Properties dialog box opens. 2. Select the options fo r scanning. Brightness and Contra st —Drag the sliders to the right or lef t to adjust the brightness and contra st of the scanned imag e. The Contrast setting does not apply to the setting Black and White picture or tex t .[...]

DocuMate 765 Scanner User’s Gui de 97 Scanner Options, Maintenance and T roubleshooting This section contains infor mation on hardware options available for your scanner , the scanner User Utility , maint enance instructions, troubleshooting, uninstalling, scanner specifications, and spare parts. Scanner Hardware Options Y our Xerox Docu Mate 765[...]

Scanner Options, Maintenance an d Troubleshooting 98 DocuMate 765 Scanner User’s Guide 2. Locate the e xit door release a nd hook the wire frame in the slot of the exit door release. 3. Gently pull the wire frame until it clicks into place. 4. Close the scanner by care fully lowering the door to the scanner base until it is securely locked . Do n[...]

DocuMate 765 Scanner User’s Gui de 99 Scanner Options, M aintenance and Trouble shooting Changing the Background Color Y ou can change the scanner’s background plate color be tween black and white. The background color is import ant as it may affect the croppin g quality of the scanned d ocument. Each scanning application is differen t so you s[...]

Scanner Options, Maintenance an d Troubleshooting 100 DocuMate 765 Scanner User’s Guide 4. Place your lef t index finger on the out side of the bar top backgrou nd and push inward against the spring . Keeping the bar pushed in, use your right hand and rotate the bar forward to flip the backgrou nd plate to the opposite color . 5. Remove your lef [...]

DocuMate 765 Scanner User’s Gui de 101 Scanner Options, M aintenance and Trouble shooting 6. Place your right index finger o n the outside of the bar fo r bottom background plate an d push inward against the spr ing. Keeping the bar pushed in, use you r left hand and rotate th e bar forward to flip the background plate to th e opposite color . 7.[...]

Scanner Options, Maintenance an d Troubleshooting 102 DocuMate 765 Scanner User’s Guide Manual Feed Y ou can set the scanner to Manua l Feed mode to scan a single pa ge at a time. This setting allows you to scan p ages that are too thick to scan through as a batch of pa per . Do not attempt to scan paper in the scanner that exceeds the maximum th[...]

DocuMate 765 Scanner User’s Gui de 103 Scanner Options, M aintenance and Trouble shooting 2. Place one p age face up into the input tray . 3. Adjust the p aper guides on the inpu t tray so that they are slig htly wider than the p age. 4. Y our scanner is now read y to scan in Manual Feed mode. 5. When finished scanning, move the mode selector swi[...]

Scanner Options, Maintenance an d Troubleshooting 104 DocuMate 765 Scanner User’s Guide User Utility The User Utility is a software progra m designed to help maintain and troubleshoot the Xerox DocuMate 765 scann er . T o open the user utility: On installation yo u were prompted to place an icon on your Windows desktop. If you selected yes, simpl[...]

DocuMate 765 Scanner User’s Gui de 105 Scanner Options, M aintenance and Trouble shooting Main Screen Options This section b riefly describe s the optio ns on the m ain interfac e of the User Utility . The following sections co ntain detailed instructions on using some of the options in this utility . Scanner S ta tus —this area displays the st[...]

Scanner Options, Maintenance an d Troubleshooting 106 DocuMate 765 Scanner User’s Guide Pre-Imprinter: shows eith er Enable or D isable if th e pre-scan imprinter is inst alled. The pre-scan imprinter is an optional accessory that you can purchase for the scanner . Please refer to our website www .xeroxscanners.com for spare part options availabl[...]

DocuMate 765 Scanner User’s Gui de 107 Scanner Options, M aintenance and Trouble shooting Scanner Error Codes If an error occurs during scanning the LCD will display an error code and you can use the User Utility to tro ubleshoot and resolv e the issue. The User Utility displays an erro r code and message in the Scanner St atus field. The followi[...]

Scanner Options, Maintenance an d Troubleshooting 108 DocuMate 765 Scanner User’s Guide — **W arning** The rollers n eed to be cleaned. The number next to Af ter Clean Roller: , in the User Utility main screen, has exceeded the maximum nu mber between clean ing. The rollers should be cleaned every 20,000 scans, or as needed if your scanner is e[...]

DocuMate 765 Scanner User’s Gui de 109 Scanner Options, M aintenance and Trouble shooting Setting Sleep Mode Y our scanner has a built-in power saving fea ture that sets the scanne r into low power when the scanner has been sitting idle for 15 minutes. This default setting conserve s power a nd complies with the ENERGY S T AR requirement s. Power[...]

Scanner Options, Maintenance an d Troubleshooting 110 DocuMate 765 Scanner User’s Guide Paper Mode and Buzzer Setting Y ou can set the default pag e size for the scanner turn on or of f the scanner notification sounds. 1. Open the scanner Us er Utility application. 2. On the main window click on the Paper Mode / Buzzer Setting... button. 3. When [...]

DocuMate 765 Scanner User’s Gui de 111 Scanner Options, M aintenance and Trouble shooting Shading Adjustment The shading adjustment is used to impr ove the image quality of the scanned document s. If your final scanned files are of poor quality , such as perpendicular lines or the image cla rity is uneven across the page, you may need to perform [...]

Scanner Options, Maintenance an d Troubleshooting 112 DocuMate 765 Scanner User’s Guide 4. When prompt ed to clea n the scanne r click on OK to procee d only if you have already cleaned the scann er during prepar ation. Otherwise, follow the instructions on screen and clean the scanner . 5. Change the backgroun d plates to white then click on OK [...]

DocuMate 765 Scanner User’s Gui de 113 Scanner Options, M aintenance and Trouble shooting 8. After the white backgr ound shading adjustment is complete, you will be prompted to ch ange the background plate to black to con tinue with the black backg round shading adjustm ent. Change bo th the fron t and back scanning ba ckground reference plates t[...]

Scanner Options, Maintenance an d Troubleshooting 114 DocuMate 765 Scanner User’s Guide Cleaning the Out side of the Scanner Excessive dust accumulati on around and on the scanner will pull into the scanner during the scanning proce ss and clog the ventilation openings. Y ou should clean the out side of the scanne r at least once a mon th to help[...]

DocuMate 765 Scanner User’s Gui de 115 Scanner Options, M aintenance and Trouble shooting Cleaning the Inside of the Scanner Cleaning the inside of the scanner help s to keep your scanner operating at optimum performance . Y ou should clean the inside of the scanner at least once a week or af ter 20,000 p ages have been scanned. If you are gettin[...]

Scanner Options, Maintenance an d Troubleshooting 116 DocuMate 765 Scanner User’s Guide Cleaning the ADF R ollers 1. Open the ADF door so you can clean all of the ADF rollers as described in this section. 2. Locate the Feed an d Separation rollers in the under side of the ADF door . 3. Wipe the Feed and Separat ion rollers from side to side. Rota[...]

DocuMate 765 Scanner User’s Gui de 117 Scanner Options, M aintenance and Trouble shooting 4. Locate the white Free ro llers in the underside of the ADF door . 5. Wipe the Free rollers from side to side. Rotate the rollers down ward to clean the entire surface of each roller . 6. Locate the ret ard roller in the body of the ADF . The Retard roller[...]

Scanner Options, Maintenance an d Troubleshooting 118 DocuMate 765 Scanner User’s Guide 8. Locate the black Drive ro llers in the body of the ADF . There are two pairs of dr ive rollers, make sure to clean both sets. 9. Wipe the Drive rollers from side to side. Rotate the rollers downwa rd to clean the entire surface of each roller . The Drive ro[...]

DocuMate 765 Scanner User’s Gui de 119 Scanner Options, M aintenance and Trouble shooting Cleaning the Exit Path Rollers 1. Open the Exit door by lif ting up on the Exit door release on the underside of the input tray . 2. Locate the b lack Exit and Drive rolle rs in the underside of the scanner exit door . NOTE: Be careful when cleani ng the rol[...]

Scanner Options, Maintenance an d Troubleshooting 120 DocuMate 765 Scanner User’s Guide 3. Wipe the Exit and Drive rollers from side to side. Rotate the rollers upward to clean the entire sur face of each roller . 4. Locate the white Free ro llers in the body of the scanner . 5. Wipe the Free rollers from side to side. Rot ate the rollers to clea[...]

DocuMate 765 Scanner User’s Gui de 121 Scanner Options, M aintenance and Trouble shooting Cleaning the Scanner G la ss and Background Plates Use a soft cloth to wipe of f the scanner glass and background pla tes. If there is stick y residue on either su rface you can use the roller cleaning paper to remove it. 1. Locate the glass and backgr ound [...]

Scanner Options, Maintenance an d Troubleshooting 122 DocuMate 765 Scanner User’s Guide Reset the Roller Count in the User Utility After cleaning th e scanner you need to reset the roller count in the User Utility . 1. Open the User Utility application. 2. From the main screen cli ck on Clear Counter next to the field After Clean Roller . 3. The [...]

DocuMate 765 Scanner User’s Gui de 123 Scanner Options, M aintenance and Trouble shooting Cleaning the Paper Sensors The scann er has sever al sensors to detect the status of the paper whe n it is in the scanner . Y ou should clean these sensors as part o f your stand ard weekly maintenance of the scanner . NOTE: Do not clean the se nsors with th[...]

Scanner Options, Maintenance an d Troubleshooting 124 DocuMate 765 Scanner User’s Guide 2. Locate the 5 sensors in the ADF . 3. Point the tip of the blower at t he sensor and squee ze the blower to direct a puff of ai r at the sensor head to remove dust. Do this for each se ns or in the ADF 4. Close the ADF d oor after you have cleaned each of th[...]

DocuMate 765 Scanner User’s Gui de 125 Scanner Options, M aintenance and Trouble shooting Cleaning the Exit Sensors 1. Open the Exit door by lif ting up on the Exit door release on the underside of the input tray . 2. Locate the 8 se nsors in the scanner body . There are 4 in the scanner body and 4 in the underside of the scanner lid. Each sensor[...]

Scanner Options, Maintenance an d Troubleshooting 126 DocuMate 765 Scanner User’s Guide 3. Point the tip of the blower at t he sensor and squee ze the blower to direct a puff of ai r at the sensor head to remove dust. Do this for each se ns or in the ADF 4. Close the Exit door after you have cleaned each of the sen sors in the scanner ’s exit p[...]

DocuMate 765 Scanner User’s Gui de 127 Scanner Options, M aintenance and Trouble shooting Clearing Paper Jams If your scanner stops scanning du e to a paper jam in the Automatic Document Feeder , use the following proced ure to remove the pa per from the scanner . T o clear a pa per jam in the ADF: 1. Press the ADF door relea se to open the top o[...]

Scanner Options, Maintenance an d Troubleshooting 128 DocuMate 765 Scanner User’s Guide 3. Close the ADF door and continue sca nning. NOTE: If only the bottom of the p age is visible, leave the ADF door open and follow th e instructions below for rem oving the page from the exit path. T o clear a paper jam in the exit p ath: 1. Open the Exit door[...]

DocuMate 765 Scanner User’s Gui de 129 Scanner Options, M aintenance and Trouble shooting 2. Remove the jammed p age from the back of the scanner . 3. Close the scanner by gently lowering the lid to the scanner body until it is securely locked in place. Do not slam down the exit d oor . T o re duce the number o f paper ja ms, smooth and stra ight[...]

Scanner Options, Maintenance an d Troubleshooting 130 DocuMate 765 Scanner User’s Guide T roubleshooting In addition to the troubleshooting infor mation contained in this section, please see the Re adme file on your installation DVD. The Readme file contains additiona l information that may help you diagnose proble ms with the scanner . If you tr[...]

DocuMate 765 Scanner User’s Gui de 131 Scanner Options, M aintenance and Trouble shooting • T ry cleaning the scanner . The scanner glass is where the image is captured as the p age is pulled through the scanner . Lift up on the exit release, under the input tr ay , to open the scanner . There is glass in the body of the scanner an d underneath[...]

Scanner Options, Maintenance an d Troubleshooting 132 DocuMate 765 Scanner User’s Guide This may occur af ter Windows goes into power saving mode to “hibernate” the compu ter into a low power state. Wh en you move your mouse or type on the keyboard it “wake s” the computer back up and restores full power to the system. This powe r fluctua[...]

DocuMate 765 Scanner User’s Gui de 133 Scanner Options, M aintenance and Trouble shooting Uninst alling Y our Scanner T o uninst all the Xerox DocuMate 765 scann er , remove the scanner software, and any other sca nning software provided with the scanner . Uninst alling the Scanner and One T ouch Software 1. On the Windows taskbar , click Star t [...]

Scanner Options, Maintenance an d Troubleshooting 134 DocuMate 765 Scanner User’s Guide Xerox DocuMate 765 Scanner S pecifications Optical resolution 600 Bit depth 24-bit color , 8-bit grayscale, 1-bit bitonal (black & white ) Maximum p age size 1 1.7” x 53.33” (297mm x 1,354.5mm) Minimum p age size 2” x 3.5” (51mm x 89 mm) Scan metho[...]

DocuMate 765 Scanner User’s Gui de 135 Scanner Options, M aintenance and Trouble shooting Xerox DocuMate 765 Scanner Part s List Please use the following p art names and numbers when orderi ng replacement s for your scanner . Part Name Part Number Input T ray 57-0123-000 USB Cable 35-01 13-000 Power Cord 35-01 14-000 Blower Brush 57- 0122-000 Rol[...]

Scanner Options, Maintenance an d Troubleshooting 136 DocuMate 765 Scanner User’s Guide[...]

DocuMate 765 Scanner User’s Gui de 137 Appendix A Notices Section 1: Safety Introduction Notices and Safety Please read the following instruct ions carefully before operating the machine and refer to them as n eeded to ensure the continued safe operation of your machine. Y our Xerox product and supplies have be en designed and teste d to meet str[...]

138 DocuMate 765 Scanner User’s Guide Section 3: Operational Safety Information Y our Xerox equipment and suppli es have been designed and tested to meet strict safety requirement s. These include safe ty agency examination , approval, and compli ance with established environment al standards. T o ensure the continued safe operation of your Xerox[...]

DocuMate 765 Scanner User’s Gui de 139 Section 4: Electrical Information W arning - Electrical Safety Information 1. The powe r receptacle for th e machine must meet the requiremen ts stated on the data plate on the rear of the mach ine. If you are no t sure that your electrical supply meets the requ irements, please consult your local power comp[...]

140 DocuMate 765 Scanner User’s Guide Section 5: Emergency Power Off If any of the following conditions occur , turn of f the machine immediately and disconnect the power cable(s) fr om the electrical outlet (s) . Contact an autho rized Xerox Service Represent ative to correct the problem: • The equipment emits unu sual odors or makes unusual n[...]

DocuMate 765 Scanner User’s Gui de 141 Section 8: Regulatory Information Certifications in Europ e The CE mark applied to this product, symbolizes XEROX’ s declaration of conformity with the following ap plicable European Union Directives, as of the dates indicated: A full declaratio n of confor mity , defining the relevant dir ectives and refe[...]

142 DocuMate 765 Scanner User’s Guide European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the Euro pean Parliament and Council Directive on the Restrictions of the Use of Cert ain Hazardous Sub stances in Electrica l and Electronic Equipment (2002/95/ EC), and with the W aste Electrical and Electronic Equ ip[...]

DocuMate 765 Scanner User’s Gui de 143 Section 10: Illegal Copies USA Congress, by statute, has forbidden the rep roduction of the following subjects unde r certain circumst ances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the United S tates Gove rnment, such as:[...]

144 DocuMate 765 Scanner User’s Guide 7. Immigration Papers. 8. Draft Registration Cards. 9. Selective Service Induction Paper s that bear any of the following Registrant’ s information: Exception: U. S. Army and Navy discharge certificates may be photographed. 10. Badges, Identificat ion Cards, Passes, or Insi gnia carried by military personne[...]

DocuMate 765 Scanner User’s Gui de 145 The above lis t is provide d for your co nvenienc e and assistance, bu t it is not all inclusive, and no liability is assumed for its completeness or accuracy . In case of doub t, consult yo ur solicitor . Other Countries Copying cert ain document s may be illega l in your country . Penalties of fine or impr[...]

146 DocuMate 765 Scanner User’s Guide[...]

DocuMate 765 Scanner User’s Gui de 147 Index Numerics 24-bit Color ISIS Interface 73 256-Level Gra y ISIS Interface 73 A Advanced Properties 96 Advanced Settings Tab 33 After Clean Roller 106 After Replace Roller 106 Applications Adobe® Rea der® 18, 19 Kofax® VRS® 18 Microsoft Paint 93 OmniPage® 18, 39, 45, 48 QuickScan™ 18, 67 Area 79 ISI[...]

Index 148 DocuMate 765 Scanner User’s Guide E eMail Applications 46 America Online® (AOL) 41 Microsoft Outlook 41 Properties 41 Erosion 85 Error Code 105 Error Codes 10 7 error diffusion 63, 64 Excel Spreadsheet 44 Export 58 Extra Features 83 F Fax and Print 47 Feed ISIS Interface 76 Feeding Features 80 Feeding Speed 81 Fit to Page 81 For CRT 89[...]

DocuMate 765 Scanner User’s Gui de 149 Index Default settings 25 Icon 26 OmniPage 48 Properties 27, 29 , 37 One Touch Button Panel 52 One Touch icon 24 Online help 3 Optical Character Recognition OCR 43, 48, 56 Options tab 27, 46 Orientation 90 P Page Layout ISIS Interface 76 Page Orient ation 60 Page Settings Tab 31 Page Size 60 ISIS Interface 7[...]

Index 150 DocuMate 765 Scanner User’s Guide Step Number 91 Sti event forwardin g 47 Scanning 50 Still Image Client 50 Storage and CD-R/W 47 Scan & Burn to CD 49 Transfer to Storag e scanning 52 Storage Options Tab 35 Straighten Image 31 SubArea(W) 78 Summary 59 System 106 System requ irements 3 T Text (threshold) 63 Text Applications Properti[...]

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