Xerox FAX System (J) manual

AL W A YS read thi s Operation Guide th oroughly bef ore use. Af ter read ing, mai ntain i t in g ood co ndi tion and ke ep it tog ether with the Operatio n Guide f or your co pier . F AX System (J) Operation Guide[...]

NOTICE This Operation Gu ide contains infor mation that correspond s to using both the inch an d metric versions of fax machines using th i s Fax Syste m. Since the messages and terminology f or keys and indic ators on thos e respective operation panels differs be tween these tw o versi ons, for purposes of cl arification and easier unde rstanding [...]

Please read the Operation Guide before using the facsimile. Keep it close to the f acsimile for easy reference . The sections of this handbook and parts of the facsim ile marked with s ymbols are safety warning s meant to protect the user, other individuals and surrounding objects , and ensure corr ect and safe usage of the fa csimile. The symbols [...]

i Introduction The explanation s contained in this Operation Guide h ave been separated into diffe rent sections in order to allow those using a fax for the first time, as well as those well familiar with such oper ation, to use this machine efficiently, proper ly and with relative ease. A b asic introduction to each se ction can be f ound below fo[...]

ii Section 6 Managing Information Abou t Y our Fax Communications This section contains ex planations on checking the message display for information on the conditi ons surround ing recent f ax transmissions a nd reception. In addition, it includes explanations on how to print out the management repor ts and lists th at contain informatio n about t[...]

iii Contents Important! Please read it fir st. ........ ........... .......... .......... .......... ........... .......... . vii i INSTAL LATION PRECAUTIONS ............. .............. ................... .............. .............. .......... viii PRECAUTIONS FOR USE .............. .............. .............. .............. .............. ..[...]

iv Dialing W ith a One-Touch K ey ..... ............. ................... ................... ............. .................... ......... ................. ... 2-17 Printing Ou t a One-Touch Ke y List ................ .................... ............ .................... ................... ...... ................. 2-18 Dialing the Destination Us[...]

v Allowing the Re ceiving Party to Initiat e Reception (Polling Communication) ...................... .... 5-8 Prepa ring Documents for a Polling Transmiss ion ................... ............ .................... ............. ................ .......... 5-8 Receiving Documents Using Pol ling Reception ... ............. ................... .......[...]

vi Printing Out an Encryption Box List . .................... ................... ................... ............. ................... .............. ... 5-57 Managing Fax Use by Ea ch Departme nt (Restrict ed Access) ................ .............. .............. .. 5-58 Using the fax w ith Restricted Acces s turned ON... .................. .....[...]

vii Registering the Network FAX Information .......... .............. .............. .............. .............. .............. 9-7 Printing O ut a Network FAX Settings List ................ .............. .............. .............. .............. ....... 9-12 Sec tion 10 Refer ence In forma tion .. ....... ....... ..... ....... ....... ......[...]

viii Important! Please read it first. This Oper ation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both guides in good condition in a location close to the machine. Durin g us e, refe r to t he O peratio n Gu ide fo r your cop ier fo r informati[...]

ix[...]

1-1 Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) Main Body Parts and th eir Functions The following contains informatio n on the names and functions of the parts that are required when this machine is used as a fac simile. Refer to the Operat ion Gui de for your cop ier for inform ation o n other part[...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-2 Operation Panel and t heir Functions The follow ing contains exp lanations on the na mes and functions of the k eys and indicators that are utiliz ed when this machine i s used as a facsimile. Re fer to the Operation Gu ide for your copier for in [...]

Section 1 Fax Operation (N ames of Parts / Prep arations / Features and Funct ions of this Fax) 1-3 Basic fax screen on the touch panel The initial screen that appears in the tou ch panel when you press the Fax key in any other mod e in order to change to the Fax O pera tion mode is called the “basic fax screen ”. The following c ontains inform[...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-4 (8) “D est. check” key Press this key when you have entered multiple destin ation fax numbers using speed-dial keys, etc., and you want to check the list of those n umbers. (9) “Re-dial” key Press this ke y when you wan t to have the fax a[...]

Section 1 Fax Operation (N ames of Parts / Prep arations / Features and Funct ions of this Fax) 1-5 (14) Fax number display The number that you have entered to dial is displayed here. (15) “Basic” key Press this k ey when you want to return to the basic fax screen. (16) “Application” key Press this key wh en you want to use on e of the vari[...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-6 When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as exp lained in “Setting the Type of Phone Line” through “Setting the Current date And Time (Date & Time setting)?[...]

Section 1 Fax Operation (N ames of Parts / Prep arations / Features and Funct ions of this Fax) 1-7 T urning TTI T ransmission ON/OFF (TTI setting) The TTI (Transmit T erminal Ide ntifier) refers to information – such as the time of the transmis sion, the number of pag es, your station name and fax number, etc. – that is automatically sent to t[...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-8 Registering the Informat ion Identifying Y our Facsimile (Location Info. setting) If you register information iden tifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on[...]

Section 1 Fax Operation (N ames of Parts / Prep arations / Features and Funct ions of this Fax) 1-9 Press the “OK ” key. The message display will return to the same scree n as was displayed in step 2. z Regist ering you r stati on name Enter the desired name for your station. (Refer to “Entering Characters” on page 2-11.) * Your station nam[...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-10 Use the keypad to enter the present d ate, in o rder of the month, day and year (day, month and year). * Use the “  ” or “  ” curso r keys to move the cursor as required . (inc h) (met ric) Press the “Time” key and then use the [...]

Section 1 Fax Operation (N ames of Parts / Prep arations / Features and Funct ions of this Fax) 1-11 The follow ing contains explana tions about featu res and function s that should be u nderstood wh en this machine is used as a fa csi mile. Switching from th e Copy Operation Mode to the Fax Oper ation Mode This machine was fundamentally designed f[...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-12 What is the Administ rator Number Used For? In order to manage each individual's or each department's use of this fax in the Fax O peration mode – and enhance security during Encrypted Communication as we ll – it is necessary to ent[...]

Section 1 Fax Operation (N ames of Parts / Prep arations / Features and Funct ions of this Fax) 1-13 * Once the Auto Shut-O ff function engages, the powe r switch will turn OFF (O) and all indications on the op eration panel will go out. It i s therefor e necessary to t urn the power switc h back ON (|) in order to send a fax or perform other fax o[...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-14 > Chec king the status of a fax c ommunica tion in pro gress Press the “Status” [“Act status”] key in the bottom right of the touch panel. The document numbe r and information related to the other party will be displayed. ( NOTE: It is[...]

Section 1 Fax Operation (N ames of Parts / Prep arations / Features and Funct ions of this Fax) 1-15 <T able codes> The num bers and symb ols shown in th e table above refer to th e following: *: D uring procedu res that use the message display but are not included in the initial procedures listed in the table above, the procedure will w ork [...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-16 Sending Multiple Set s of Document s in One Ba tch (Batch T ransmission function) Any time the destination as well as the scheduled time of transmission is the same for separate se ts of documents in memory, up to 10 of these multiple sets of d o[...]

Section 1 Fax Operation (N ames of Parts / Prep arations / Features and Funct ions of this Fax) 1-17 Receiving Document s Even When Paper Has Ru n Out (Memory Reception function) When you cannot print out becaus e paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be print[...]

Section 1 Fax Oper ation (Names of Par ts / Preparat ions / Fea tures and Functi ons of thi s Fax) 1-18 Printing Out Received Document s Even During Copying (Fax Priority Printout function) Wheneve r an incoming fax arrives while multiple copy jobs are scheduled to be printed, the fax will be p rinted as soon as the curren t copy job is finishe d a[...]

2-1 Section 2 Fax Operation (Basic Use) The following contains explanations on the standard me thod for transmitting do cuments. Carefully read all the notes regarding a cceptable documen ts, etc. , to ensure co rrect op eratio n. Switchin g to the Fa x Operation mode Check the message display to make sure that the touch panel is in the initial mo [...]

Section 2 Fax Operati on (Basic Use) 2-2 Set ting t he doc uments z Accept able doc ument s > When set in the Document Processor ... • Type ...Standard shee t documents • Size...5 1/2" x 8 1/2" - 11" x 17" [A5R - A3] * If you attempt to transmit a docum ent over 63" [1600 mm] in length, a message indic ating that a d[...]

Section 2 Fax Operation (Basic Use) 2-3 Dialing a destin ation fax num ber Use the keypad to enter the destination fax number. * The destinat ion fax number ca n be up to 32 digits i n length. * If a mistake is made at any point in entering the fax number , press the “  ” or “  ” cursor key to move the cursor to the des ired posi tion[...]

Section 2 Fax Operati on (Basic Use) 2-4 Sele ctin g the co ntr ast It is possible to select a contrast from among th e 3 available settings. Dark: For tr ansmitting light documents at a darker contra st Regular: For transmitting document with a normal contra st Light: For transmitting dark documents at a lighter contra st * Th e defaul t sett ing [...]

Section 2 Fax Operation (Basic Use) 2-5 Init iating the fax transmiss ion Press the Start key. The transmission operation will begin automatically. * You can selec t or chan ge the re solution or contrast dur ing scan ning or dialin g. > Check ing the st atus of th e transmiss ion... Press the “Status” [“Act status”] key in the bottom ri[...]

Section 2 Fax Operati on (Basic Use) 2-6 <If the D ocument s Were Set on the Platen...> Whenever you set the d ocuments that you want to transmit on the platen , close the Documen t Processo r in or der to allo w the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that [...]

Section 2 Fax Operation (Basic Use) 2-7 Automatic Fax Re ception is the de fault setting for fax r eception in this mach ine and no spe cial settings are required f or its u se. * Fax reception is possible even if the pow er switch is turned OFF ( O). If a fax comes in w hile the power switch is in the OFF (O) po siti on, th at fax reception will s[...]

Section 2 Fax Operati on (Basic Use) 2-8 Printing ou t the recei ved docu ments Received doc ument(s) will be printed out and ejected face- down in th e copy st ore sect ion. * The copy store s ectio n and th e maxi mum nu mber of sheets that can be stored there diffe r depending up on the model o f your copier. For more detailed info rmation, refe[...]

Section 2 Fax Operation (Basic Use) 2-9 You can can cel a communi cation even if it is already in progress. Th e methods for cancel ing a communi catio n differ dep ending on whe ther t hat communication is a fax transmission or a fax reception, an d whether that transmission w as initiated using the Mem ory Transmissi on mode o r the Direc t Feed [...]

Section 2 Fax Operati on (Basic Use) 2-10 Canceling a Direct Feed T ransmission A message such as that shown belo w will be displayed after dialing the destination party in the Direct Feed T ransmission mode. If you want to cancel a Direct Feed Transm ission , press the “Stop” key or pres s the Stop/Clear key . The document that is cur rently b[...]

Section 2 Fax Operation (Basic Use) 2-11 The Character Input screen will appear dur ing registration of your own name (self-station name ), destination name s, etc. What is in the Character Input scr een? Inch version There are actually 3 different Character Input scre ens. One each for uppercase input, one for lowercase input and one for special c[...]

Section 2 Fax Operati on (Basic Use) 2-12 How Do I Enter Characters? [Ex.] To enter “Km@4” z Inch version Verify that the “Cap ital” key is highlighted and press the “K” key. Press the “Letter ” key to switch to lowe rcase input. Press the “m” key. Press the “Num./Sym.” key to switch to input of nu merals and other available[...]

Section 2 Fax Operation (Basic Use) 2-13 If you r egister a fax n umber under a one-to uch key in ad vance, you will be able to dial that num ber with th e press o f a ke y. You ca n also use on e-touch k eys to de signate destination fax number s for F-Code Based Commu nication and Encrypted Transmissions. Registering New On e-T ouch K eys * 600 s[...]

Section 2 Fax Operati on (Basic Use) 2-14 Pres s the “One- touch ke y” ke y. (inc h) (met ric) Use the keypad to enter the fax number you want to registe r under that on e-touc h key. (Maximum 32 digits) (inc h) (met ric) • “  ” and “  ” curs or k eys.. .Use to mo ve th e cu rsor. “Delete” key...Press to delete the character[...]

Section 2 Fax Operation (Basic Use) 2-15 Use the keypad to enter the desired subaddr ess and F-Code passwo rd. (Maximum 20 digits) * To switch between the subaddress an d passwor d input screens, pre ss the “Password” key. * A subaddre ss is required during F-Code Based Communication in order to designate the other party's correspon ding F[...]

Section 2 Fax Operati on (Basic Use) 2-16 Modifying or Deleti ng Registered Informatio n * I f the one-touch key that you want to modify is designated for F-Code Based Comm unication, you will NOT be able to change the design ation of that key into one for Encrypted Tr ansmission . Likewise, if it is designated for Encrypted Transmission, yo u can [...]

Section 2 Fax Operation (Basic Use) 2-17 Dialing With a One-T ouch Key You can dial a fax number by simply pr essing the one -touch key under wh ich that number is regis tered. * To select the conditions related to transmitting docu ments, such as the resolution and contrast, refe r to pages 2-3 and 2-4. * Prior to ope ration, check the messa ge di[...]

Section 2 Fax Operati on (Basic Use) 2-18 Printin g Out a One-T ouch Key List Print out this list in order to check the fax n umbe rs registered under one -touch ke ys. * I f there are no one-to uch keys re gistered in this fax, a One-Tou ch Key List will not be printed out. * Prio r to operation, check the message display to make sure th at the to[...]

Section 2 Fax Operation (Basic Use) 2-19 Speed-dial keys ar e available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of th ese keys is given a 3-digit number between 001 and 600 and this number is referred to as that key's “abbreviated nu mber”. It is then possible to dial a destinat[...]

Section 2 Fax Operati on (Basic Use) 2-20 Press the “Close” key. The touch panel will return to the basic fa x screen and the correspondin g speed-dial ke y will be hig hlighted. Pres s the St art key . The transmission operation will begin automatically. 7 8[...]

Section 2 Fax Operation (Basic Use) 2-21 The address boo k searches for the name of th e other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corre sponding fax number(s) upon command. This functi on is extre mely useful when a large num ber of fax numbe rs have been regis tered. * I[...]

Section 2 Fax Operati on (Basic Use) 2-22 Pres s th e “Add ress book ” ke y. (inc h) (met ric) On the touch panel, pre ss the first letter of the name that you want to sear ch for. z If the firs t charact er is a symb ol Press the “Others” key. The message display will change to show a list of names that are registered with a symbol as the [...]

Section 2 Fax Operation (Basic Use) 2-23 Printing Out a T elephone Directory List Print out this list in order to check the fax numbers that can be found in a address book search. * If there are no fax numbers register ed that can be found in a address book search , a Telephone Direc tory List will not be printed out. * Prior to ope ration, check t[...]

Section 2 Fax Operati on (Basic Use) 2-24 Redialing refers to dialing the most recently dialed numbe r once again. Automa tic Redialing When attempting to transm it documents, etc., the other party's fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to[...]

3-1 Section 3 Fax Operation (Various Functions) Duplex Tr ansmission enables the transmission of both the fro nt and back sides of duplex (2-sided) doc uments. Duplex tr ansmission is always accomplish ed by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode. Dur[...]

Section 3 Fax Operati on (V ariou s Functions) 3-2 Press the “TX setting” key. Press the “Duplex TX” key. (inc h) (met ric) Press the “On” key to enable Duplex Transmission. Sel ect whe ther or not yo u want to inclu de a 1-s ided co ver page with th e transmission by pres sing either the “Yes” key or the “No” key, as a pprop ri[...]

Section 3 Fax Operation (V arious Functions) 3-3 Standby Transmission refer s to the process of prepar ing documents for transmission while the fax is occupie d with another c ommunication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically trans[...]

Section 3 Fax Operati on (V ariou s Functions) 3-4 <Cance ling a wait ing tran smission in the D irect Feed T ransm ission mo de...> (1) Press the “Stop” k ey on the touch panel, or press th e Stop/Clear key. (inch) (metric) (2) If you DO want to cancel the Standby Transmission, press the “Yes” key. (inch) (metric)[...]

Section 3 Fax Operation (V arious Functions) 3-5 Broadcast Transmission allow s the same documents to be transm itted to a number of destination s one after an other, in a sing le operation. If , for example, y ou want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requi[...]

Section 3 Fax Operati on (V ariou s Functions) 3-6 > Entering t he fax nu mber wit h a speed -dial key ... Pres s the sp eed- dial ke y that is regi ster ed wit h the one-t ouch or gro up dial i nformati on that yo u want to use. The selecte d key will be highlighted. * It is also possible to use a registered chain dial key followed by another s[...]

Section 3 Fax Operation (V arious Functions) 3-7 Interrupt Transm ission lets you send your documents before others, eliminating the need to wait until all communic ations are complete w henever th e fax is currently scheduled for mu ltiple communications (Broadcast Transmission or Polling Recep tion, etc.), or th ere are other comm unications alre[...]

Section 3 Fax Operati on (V ariou s Functions) 3-8 If you designate in advance the time for a communication to begin, that commu nication will be carried out automatically once th e appoin ted time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of var ious types of fax communicati[...]

Section 3 Fax Operation (V arious Functions) 3-9 Press the “Delaye d TX” key. (inch) (metric) Press th e “On” key and the Time Entry screen w ill appear. Use the keypad to e nter the desired time for the tr ansm is sion to be gin . * If you want to change the entered time, use the “  ” and/or “  ” keys to move the cursor to th[...]

Section 3 Fax Operati on (V ariou s Functions) 3-10 If you register a chain dial number u nder a speed-dial key in advance, that speed-dial k ey will function as a chain dial key and the chain dial key can be used to enter the initial portion of the oth er party ’s fax nu mber. Example: If the nu mber “212” is registered under a speed- dial k[...]

Section 3 Fax Operation (V arious Functions) 3-11 Press the “Chain ” key. (inch) (metric) Use the keypad to e nter the desired c hain dial numbe r. (Maximum 32 digits) (inch) (metric) * “  ” and “  ” curso r ke ys.. .Use t o mo ve t he cu rso r. “Delete” key...Press to delete the character that the cursor is curren tly under .[...]

Section 3 Fax Operati on (V ariou s Functions) 3-12 Modifying or Deleti ng Registered Informatio n * If you want to canc el the proc edure p art way through , pres s the Reset key. T he touch pan el will return to the initial mod e settings. Pres s the “Reg ist er” key. The Reg istrati on Sel ect sc reen will appear. (inc h) (met ric) Pres s th[...]

Section 3 Fax Operation (V arious Functions) 3-13 Press the “Clo se” key. Once you are finished modifying all of the items that yo u want, press the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to co ntinue modif ying other chai n dial keys, repeat steps 3 through 9. If you are finishe[...]

Section 3 Fax Operati on (V ariou s Functions) 3-14 You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication c omplet ely. You can also print out a sample image of the corresponding d ocuments as well as initiate (forc e-start) the communication withou t waiting for the actually s[...]

Section 3 Fax Operation (V arious Functions) 3-15 Force-S tart ing the Communication You can for ce-start a communication that is w aiting in memory, without having to wait for th e scheduled start time . * You can also force-start a communication that is waiting for Automatic Redialing. * If you want to ca ncel the pro cedur e part way thro ugh, p[...]

Section 3 Fax Operati on (V ariou s Functions) 3-16 Use the “ T ” and/or “ S ” cursor keys to switch to the communicat ion that yo u want. (inc h) (met ric) Pres s the “D elete ” key. (inc h) (met ric) Press the “Yes” key. The selected c ommunication will be deleted and the to uch panel will return to the initial mod e settings. If [...]

Section 3 Fax Operation (V arious Functions) 3-17 Use the “ T ” and/or “ S ” cursor keys to swit ch to the communication th at you want. (inch) (metric) Press the “Program/Change” key. (inch) (metric) If you wan t to change th e scheduled start time, press the “Delayed TX” k ey and then go to the next step. If you wan t to modify th[...]

Section 3 Fax Operati on (V ariou s Functions) 3-18 z Adding fa x numbe rs Enter the additional fax number(s). * You ca n ente r the fax n umber( s) usin g the keypad , abbreviated numbers, o ne-touch keys, group dial keys and the address book. Chain dial keys can be used as well. * If you want to enter multiple fax numbers with the keypad, press t[...]

Section 3 Fax Operation (V arious Functions) 3-19 Once you are connected with th e destination par ty, transmission can be in itiated manually by pressin g the Start key. Use this mode w hen you want to talk to the other party prior to actual transmission of the documents, o r when the oth er party m ust manually swi tch to fa x rece ption . * Spea[...]

Section 3 Fax Operati on (V ariou s Functions) 3-20 Once y ou are co nnect ed wit h the othe r par ty, rec eptio n can be i nitiate d manu ally by press ing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents. * Conversation with the oth er party is only possible if a separately pu rchase[...]

4-1 Section 4 Troubleshooting During a fax communication that use the memory, docu ments will be entered into memory and, to indicate this, the Fax data indic ator will light. The Fax data indicator w ill also light when documents are r eceived directly into m emory (Mem ory Reception) during copyin g in the Copy Operation mode . * The Fax d ata in[...]

Section 4 T roubleshooting 4-2 In the ev ent of trouble, an explan ation in regar d to the er ror will appear in the messa ge display. Refer to “When On e of These Message is Displayed ...” on p age 4-3 an d follow the neces sary procedur e to eliminate the tro uble. If a commun ications error occurs, along w ith the information in the message [...]

Section 4 T roubleshootin g 4-3 When any of the following messages appe ar in the message display, follow the corresponding procedu re. When One of These Message is Displayed... Message Procedure Page “Close XX Cover .” “Check the cover .” [“Check cove r.”] The cover in dicated in th e message display is o pen. Close it securely. ______[...]

Section 4 T roubleshooting 4-4 “Comm unica tion Er ror” A n erro r has occurr ed dur ing a f ax tr ansm issio n or fax recep tion. Check the e rror co de – th at indicates the origin of the error – on the correspon ding Trans mission R eport (or Reception Report) that is printed out in order to c onfirm the cau se of th e error. 10-7 “No [...]

Section 4 T roubleshootin g 4-5 If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, cont act your service repres entative, an authorized se rvice center or th e place of purchase. T roubleshootin g T ables Problem Check point Corrective procedu re Reference p[...]

Section 4 T roubleshooting 4-6 I am not able to perform Encrypted Commu nication. Did the transmitting party perform the appr opri ate regi stra tion proced ure for the one-touc h key (design ated for Encrypted Transmission) as decided in adva nce w ith t he re ceivin g p arty? Check the inform ation to be reg istered once again with the other par [...]

Section 4 T roubleshootin g 4-7 I am n ot able to perform F-Code Based Relay Broadcast Transmission. Does the relay station fax machine have the appropriate F-Co de Based Relay capabilities? If the relay station fax machine does not one have the appropriate F-Code Based Relay capabilities, Relay Broadcast Transmission will NOT b e possible. Chec k [...]

Section 4 T roubleshooting 4-8 I am not able to perform F-Code Based Bulletin Board Reception. Does the transmitting party's fax machine have the same F-Code Based Bulletin Board Co mmunication capabilities as your fax machine? If the transmitting party's fax machine does not have the same F-Code Based Bulletin Board Communication capabil[...]

5-1 Section 5 Other Features of this Fax This reception mode is convenient for using a separately purchased teleph one together with th is fax on a single te lephone line. If an i ncom ing call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let y ou know that you should ans wer. [...]

Section 5 Other Feat ures of this Fax 5-2 Answering the call... > If the ca ll is from a teleph one... (1) The fax will ring to let you know that you should answer. P ick up the teleph one rece iver within 30 seconds after the ringing starts. * If the teleph one receiver is not picked up w ithin 30 seconds, the fax machine will switch to fax rec[...]

Section 5 Other Features of this Fax 5-3 This reception mo de is convenient for using a sep arately purchased telephon e with answering machin e capabilities together with t h i s f a x . I f a n incoming c all is from a fax machine, fax reception w ill begin automatic ally. If the call is from a telephone, the functions of the ans we rin g machine[...]

Section 5 Other Feat ures of this Fax 5-4 Your answering machine w ill answer the call as follows: > If the ca ll is from a teleph one, but you do not answer ... The function s of the answering machine will en gage, your message will be played and the caller will be able to leave a message. * If there is a silent pause of 9 seconds or more [6 se[...]

Section 5 Other Features of this Fax 5-5 This reception mode utilizes the D istinctive Ring Patter n service available f rom some te lephone com panies. With this serv ice, y ou can use two or more telepho ne numbers on a singl e tele phone line. Thus, you ca n use this f ax and a t elephon e on the same lin e, but y ou can s till designate a diffe[...]

Section 5 Other Feat ures of this Fax 5-6 Remote Switching lets you initiate fax re ception from a telep hone that is connec ted to this fax machine . This function is thus convenient if yo u want to be able to initiate fax reception from a location separate from the fax machin e itself. * R emote Switching is only possible if a separately purchase[...]

Section 5 Other Features of this Fax 5-7 Initiating the Receptio n When y ou want to initiate fax re ception from a telephone th at is connected to this fax machine, p erform the following pro cedure. When a call comes in, the telephone will ring. Pick up the te lephon e re ceiver. If you hear a fax tone, use the tone signal capabilities of the tel[...]

Section 5 Other Feat ures of this Fax 5-8 Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at t he conv enience of th e rece iving p arty. There ar e two types of polling pr ocedures a vailable in this fax: Polling Transmission and Po lling Reception. * Sin[...]

Section 5 Other Features of this Fax 5-9 > Adding o r replacin g document s If you wan t simply to add documents to th ose already in memory, press the “Add” key. If you want to delete all o f the docu ments currently in memory an d replace them with new documents, press the “Over write” key. (inch) (metric) Press the “Confirm” key. [...]

Section 5 Other Feat ures of this Fax 5-10 Enter the fax number of the transmitting pa rty. * You can ente r the fax number us ing the key pad, abbreviated numbers, o ne-touch keys, group dial keys or the address book. Chain dial keys can be used as well. (inc h) (met ric) If you want to designate a time for the reception to begin, press the “Del[...]

Section 5 Other Features of this Fax 5-11 F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the bas e of a protocol that has been adopted for use by othe r facsimile manu facturers as well. By using these codes, such operations as Confi dential Communication and R elay Broadcasti[...]

Section 5 Other Feat ures of this Fax 5-12 F-Code Based Confidential Commu nication involves the r eception of do cuments into an F-Code Conf idential Box that is registered in the receiving party's fax. In this way, confidential documents can be received withou t being seen by others. * I n order to use F-Code Based Confidential Communication[...]

Section 5 Other Features of this Fax 5-13 Press an unreg istere d key. * The su baddress will be displayed for all keys that have already been regist ered. (inch) (metric) Use the keypad to enter the subaddress 4-digit that you want to u se for this F -Code Confidential Bo x. (inch) (metric) Press the “Password” key and enter the 4-digit F-Code[...]

Section 5 Other Feat ures of this Fax 5-14 Modifying or Deleti ng F-Code Confidential Boxes Perform the following p rocedure when y ou want to modify th e registered subad dress or F-Code password for an F-Code Confidential Box , as well as when you wan t to completely d elete one of those box es. * In order to mod ify the contents of or completely[...]

Section 5 Other Features of this Fax 5-15 Sending Document s Using F-Code Based Confidential T ransmission It is necessary for you to perfor m the following pro cedure in orde r to transmit doc uments to an F -Code Confidential Bo x that is registered in the destination party's fax machine. * If you designate a time for the transmission to beg[...]

Section 5 Other Feat ures of this Fax 5-16 Pres s th e “Pas swor d” k ey. If necessa ry, use the keypad to ente r the predetermin ed F-Co de pas swor d. * The pass word can be up to 20 digits in len gth and can include any c ombination of the numerals 0 - 9 and the symbols “*” and “#”. * This passwo rd is not required if you agree in ad[...]

Section 5 Other Features of this Fax 5-17 Press the key that correspon ds to the desired F-Code Confidential Bo x if it is highlig hted. If the key is not highlighted, there are no documents in that box. * If you register ed “0000” as the F- Code password, go to the next step. If you regis tered any other password, proceed directly to step 5. ([...]

Section 5 Other Feat ures of this Fax 5-18 To pri nt out an F- Code Confid entia l Box Lis t, pres s the “Yes” key. An F-Code Confidential Box List will be printed out. (inc h) (met ric) Entering Document s into an F-Code Confidential Box Perform th e follow ing pro cedure wh en you wa nt to e nter documents into your F-Code Co nfidential Box f[...]

Section 5 Other Features of this Fax 5-19 Press the “Sub. conf. box Input” [“Scan orig. to box”] key. (inch) (metric) Press the key w hich displays the subaddress for th e F-Code Confidential Box you want to enter documen ts into. If you wan t simply to add documents to th ose already in memory, or you want to delete all of the documents cu[...]

Section 5 Other Feat ures of this Fax 5-20 Receiving Document s from an F-Code Based Bulletin Board F-Code Based Bulletin B oard Communication involves fax communication that uses an F-Code Box (in this fax, c alled an “F-Code Confid ential Box”) th at is registered in me mory in the transmitting fax machine and that works like a Bulletin Board[...]

Section 5 Other Features of this Fax 5-21 Press the “Subadd.” key. Press the “On ” key. Use t he key pad to en ter th e appr opri ate sub addre ss. * This subaddre ss is required during an F-Code Based Communication in order to designate the box in the destination party's fax. It can be up to 20 digits in length and can inclu de any co[...]

Section 5 Other Feat ures of this Fax 5-22 F-Code Based Relay Br oadcast Communication involves the transmission of documents to multiple, long distance destinations by transmitting the documents through a relay station, generally located between the initial transmitting station and the final destinations. This func tion can help you to re duce tel[...]

Section 5 Other Features of this Fax 5-23 Press the “Subaddress relay box” key. (inch) (metric) Press an unreg istere d key. * The su baddress will be displayed for all keys that have already been regist ered. (inch) (metric) Use the keypad to enter the subaddress 4-digit that you want to use for this F-Code Relay Box. (inch) (metric) Press the[...]

Section 5 Other Feat ures of this Fax 5-24 Sel ect wh ether or not you want th e receiv ed doc umen ts to be printed out at your fax (press the “On” k ey to have them printed and the “Off” key to stop print out), and whether o r not you want send a Tran smission Rep ort regarding the results of the final tr ansmissions to the initial transm[...]

Section 5 Other Features of this Fax 5-25 If you want to completely delete the F-Code Relay Box, press the “De lete” key and go to the next step. If you want to modify the information f or that F-Code Re lay Box, press the “Chan ge contents” key and go to step 7. (inch) (metric) > Deleting an F-Code Relay Box Press the “Ye s” key. Th[...]

Section 5 Other Feat ures of this Fax 5-26 Set the docu ments you want to tran smit. Use the keypad to enter the fax number of a relay station. * You can also enter t he fax number usin g one-touch ke ys that have been designated fo r F-Code Based Communica tion a s well. I f you d o use such a one-t ouch key, press the Start key and the tr ansmiss[...]

Section 5 Other Features of this Fax 5-27 Printing Out an F- Code Relay Box List Print out this list in order to check the information registered for each F-Code Relay Box. * If there are no F-Code Relay Boxes regi stered in this fax, an F-Code Relay Box List will not be printed out. * If you want to ca ncel the pro cedur e part way thro ugh, pres [...]

Section 5 Other Feat ures of this Fax 5-28 Fax Forwarding allows documents re ceived during designated hours to be saved into memory and automatically forwar ded to anoth er fax number that is re gistered in advance. In order to use Fax Fo rwarding, the destination and de signated h ours must be regi stered h er e and it is additionally necessary t[...]

Section 5 Other Features of this Fax 5-29 Select whether or not you want to designate a time for the Fax Forwardin g operation to begin and en d. To set the time, press the “Delayed TX” key and go to t he next step. If you do not want to de signate a time for th e operation to begin and end, press the “All Day” key an d go to step 9. If you[...]

Section 5 Other Feat ures of this Fax 5-30 T urning Fax Forwarding ON/OFF In order to use Fax Forwardi ng, it is nece ssary to turn it ON in advance. * If you want to canc el the proc edure p art way through , pres s the Reset key. T he touch pan el will return to the initial mod e settings. Press the Def ault key. The De fault Setting screen will [...]

Section 5 Other Features of this Fax 5-31 If you r egister multiple de stinations under a speed-dial key in advance, th at key will the n function as a group dial key and yo u will be able to dial all those number w ith the pr ess of a key . * Group dial keys ca n be used for enter ing the other p arty's fax numbe rs during a numbe r of the va[...]

Section 5 Other Feat ures of this Fax 5-32 Enter the othe r party's fax numb ers. * You can ent er the fa x number s using t he keyp ad, abbreviated numbers, one-touch keys or the address book. Chain dial keys can be used as well. * If you want to enter multiple fax numbers with the keypad, press the “Next destinat. ” [“Next dest.”] ke[...]

Section 5 Other Features of this Fax 5-33 If you w ant to delete th e registered one-touc h key, press the “Delete” key and then go to the next step. If you want to modify the registered informatio n, press the “Change contents” key and then go directly to step 6. (inch) (metric) > Delet ing a group dial ke y Press the “Yes” key. The[...]

Section 5 Other Feat ures of this Fax 5-34 Dialing With a Group Dial Key * Yo u CANNOT u se group dial keys in combin ation with chain dial keys. * Yo u can use group dial keys not only for standard transmis sion, but also for such operations as Broadcast Transmission and Polling Re ception. If the operation involves the transmission of docu ments,[...]

Section 5 Other Features of this Fax 5-35 Printing Out a Group Dial List Print out this list in order to check the conten ts of group d ial keys currentl y registe red in this f ax, such as the re gistered fax numbers and th e grou p name. * If there are no group d ial keys r egistered in this fax, a Group Dial List will not be printed out. * If yo[...]

Section 5 Other Feat ures of this Fax 5-36 The operational proc edures for various types of communication, such as Broadcast Transm ission, Polling reception, etc., can be registered under a speed-dial key that will then fu nction as a program k ey for one-touch o peration. It is also possible to u se the timer f unc tion, etc. , when regist ering [...]

Section 5 Other Features of this Fax 5-37 If you do NOT want to designate a time of day for the operation to begin, press the “Off” key unde r “Delayed TX” and go directly to step 7. (inch) (metric) Use the keypad to e nter the desired time of day for the operation to begin. * If you want to change the entered time, use the “  ” and/[...]

Section 5 Other Feat ures of this Fax 5-38 Modifying or Deleti ng Registered Informatio n * If you want to canc el the proc edure p art way through , pres s the Reset key. T he touch pan el will return to the initial mod e settings. Pres s the “Reg ist er” key. The Reg istrati on Sel ect sc reen will appear. (inc h) (met ric) Pres s the “D ia[...]

Section 5 Other Features of this Fax 5-39 Enter the abbreviated number of an unre gistered speed-dial key ( 001 - 600). * Once a 3-digit number is en tered, that number may be changed using the “+” and “-” keys. (inch) (metric) Press the “Clo se” key. Once you are finished modifying all of the items that yo u want, press the “OK” ke[...]

Section 5 Other Feat ures of this Fax 5-40 Press the progra m key under which the desir ed program is register ed. (inc h) (met ric) Pres s the St art key . The transm ission or reception operation, as appr opriate, will begin automatically. Printing Out a Program Dial List Print out th is list in order to check the con tent of program keys current[...]

Section 5 Other Features of this Fax 5-41 To print out a Program Dial List, press the “Yes” key. A Program D ial List will be pr inted out. (inch) (metric) 3[...]

Section 5 Other Feat ures of this Fax 5-42 Password Check Communication allow s you to limit to and from w hom fax com munication can be ac complished but mak ing it necessary to meet specific conditions regarding certain passwords. More spe cifically, the passwor ds (Permi t Telephone Nu mber and Perm it ID) are registe red in advanc e and Passwor[...]

Section 5 Other Features of this Fax 5-43 Press the “P ermit Tel No. ” [“Permit tel. nr.”] key. (inch) (metric) Press an unreg istere d key. * The inform ation will be displayed for all keys that have already been regist ered. (inch) (metric) Use t he keypa d to ent er the d esire d Permit Telep hone Number . (Maximum 20 digits) * You can u[...]

Section 5 Other Feat ures of this Fax 5-44 Modifying or Deleting Permit T elephone Numbers * If you want to canc el the proc edure p art way through , pres s the Reset key. T he touch pan el will return to the initial mod e settings. Perform ste ps 1 through 3 of “Registe ring New Permit Tele phon e Number s” on p age 5- 42. Press the key which[...]

Section 5 Other Features of this Fax 5-45 Registering New Permit IDs * Yo u can re giste r up to 5 numbe rs as Pe rmi t IDs in th is fax . * If you want to ca ncel the pro cedur e part way thro ugh, pres s the Reset key. The touch panel will return to the initial mode settings. Press the “Re gister” key. The Registration Selec t screen will app[...]

Section 5 Other Feat ures of this Fax 5-46 Modifying or Deleti ng Permit IDs * If you want to canc el the proc edure p art way through , pres s the Reset key. T he touch pan el will return to the initial mod e settings. Perform ste ps 1 through 3 of “Registe ring New Permit IDs” on page 5-45. Press the key which displays the Permit ID you want [...]

Section 5 Other Features of this Fax 5-47 T urning Password Check Communication ON/OFF Turn Pa ssword Che ck Communi cation ON when you want to limit to and f rom whom fax c ommunication c an be accomplish ed. There are separate se ttings for controlling tr ansmissions and rec eptions. * If there are no Permit Telephon e Numbers or Permit IDs regis[...]

Section 5 Other Feat ures of this Fax 5-48 Encrypted Commu nication involves the encryption of documents prior to their transm ission. In this way, t hird partie s are preven ted from seeing the actual documents even if they shou ld be able to access the transmission itself. Those documents are then decrypted and printed out in their original form [...]

Section 5 Other Features of this Fax 5-49 Press the “Encryption key” key. * I f Restr icted Acce ss is tur ned OF F, go to th e nex t step . If Restricted Access is turned ON , proceed directly to step 4. (inch) (metric) Use the keypad to enter the currently registered adminis trator numb er (4 digi ts). * If the number that you entered matches[...]

Section 5 Other Feat ures of this Fax 5-50 Modifying or Deleti ng Encryption Ke ys * If you want to canc el the proc edure p art way through , pres s the Reset key. T he touch pan el will return to the initial mod e settings. Perform ste ps 1 through 3 of “Regis tering New Encryption Ke ys” on page 5-48. Press the key which disp lays the Encryp[...]

Section 5 Other Features of this Fax 5-51 Registering New Encryption Boxes An Encryption Box must be register ed in your fax machine in order to receive an Encryption Commu nication. During that r egistration procedur e, you will also need to select whether or not you w ant the received documents to be printed out immediately or not. * You can regi[...]

Section 5 Other Feat ures of this Fax 5-52 Use the keypad to enter th e 4-digit number that you w ant to use as the Encryption Box number. (inc h) (met ric) Press the “Box. ID” key and enter the 4-digit number that you want to use for the Encryption Bo x ID. * If you register “0000” as the Encryption Box ID, it will not be necessary to ente[...]

Section 5 Other Features of this Fax 5-53 Modifying or Deletin g Encryption Boxes * If you want to ca ncel the pro cedur e part way thro ugh, pres s the Reset key. The touch panel will return to the initial mode settings. Perform ste ps 1 through 3 of “Registering New Encryption Boxe s” on page 5- 51. Press the key which displays the box number[...]

Section 5 Other Feat ures of this Fax 5-54 Performing t he Operati on at th e T ransmitting Fax Encrypted Transmission is accomplishe d by d ialing with a one-touc h key that has been desig nated in advan ce for Encrypt ed Transmission. * Encrypted Transmission is p ossible to a single de stination, as well as in combination with a Broadcast Transm[...]

Section 5 Other Features of this Fax 5-55 Printing Out Docu ments from an Encryption Box Perform the following procedure to print out documents that have been received into your Encryption Box. If the documents are printed ou t correctly, the d ata will be d eleted from that box. * If you registered “0000” as the Box ID for your Encryption B ox[...]

Section 5 Other Feat ures of this Fax 5-56 Printin g Out an Encryption Key List Print out this list in order to check the co ntents of Encryption Keys curr ently regi stered in t his fax. * Print ou t of this list is on ly possible if the currently r egistered administrator number is entered during the proc edure. If the entere d number d oes no t [...]

Section 5 Other Features of this Fax 5-57 Printing Out an Encrypti on Box List Print out this list in order to check the informatio n in each Encryption Box as well as data regarding the existence of documents i n each re spective box. * If there are no Encryption Boxes registere d in this fax, an Encryption Box List will not be printed out. * If y[...]

Section 5 Other Feat ures of this Fax 5-58 By allow ing certain communic ation and ope ration only upon en try of one o f the v iable ID-codes, use of th is fax – su ch as the nu mber of communications initiated – can be effectively scrutinized for up to 100 individual departments. * U p to 1000 departments can be registered when the optional H[...]

Section 5 Other Features of this Fax 5-59 Using the fax with Restricted Access turned ON... When Restri cted Acc ess is tur ned ON, i t is nece ssary to ent er a viable ID -code or th e registe red administ rator nu mber in ord er to use the fax machin e. Perfor m the follo wing pro cedure in order to carry out standard fax transmissi on (operation[...]

Section 5 Other Feat ures of this Fax 5-60 The touch panel will change to the Registration Select scre en. (inc h) (met ric) Accessing the Application Scr een When Restricted Access is T u rned ON When Restri cted Acce ss is turned ON, perform th e followin g proced ure in order to access the A pplication screen (available when you press the “App[...]

Section 5 Other Features of this Fax 5-61 The Application screen will appear. Perform the desired proced ure. (inch) (metric) Accessing the Report Sel ection Screen When Restricted Access is T urned ON When Re stricted Access is turn ed ON, perfo rm the f ollowing proced ure in order to acc ess the Report Selec tion screen (available when yo u pres[...]

Section 5 Other Feat ures of this Fax 5-62 The keys for reports th at can be prin ted out will ap pear. Press the key f or the report that you w ant to print o ut. (inc h) (met ric) z If yo u enter the administrat or number ... Press the “Print Repor t” key. (inc h) (met ric) Press the “Admin.Item” k ey. * If you press th e “Activity repo[...]

Section 5 Other Features of this Fax 5-63 Checking T ransmission/Copy Counts Perfor m the follo wing pro cedure in order to chec k the n umber o f documents that have been transmitted under an individual ID-code or by all ID-codes overall. You can als o check the nu mber of copies that have been made on the machine. Use the keypad to e nter a viabl[...]

Section 5 Other Feat ures of this Fax 5-64 Use the keyp ad to enter the currently re gistered admini strator numbe r (4 digits) . (inc h) (met ric) Pres s the “Res trict ed ac cess re p” k ey. (inc h) (met ric) Select the ID-code for which you want to print out a Restricted Acc ess Report by pressing the corresponding key to h ighlight it. It i[...]

6-1 Section 6 Managing Information About Your Fax Communications You ca n use the messa ge disp lay to ch eck cert ain info rmat ion reg arding the 50 mos t recen t fax tra nsmiss ions a nd/or rec eptio ns. The communication re sult display lets you check the document n umber, date and time, destination name , number of page s, type of comm unicati[...]

Section 6 Managing In formation About Y our Fax Communications 6-2 To verify even m ore detailed in formation for a particular transmission, select the desired transmissi on and p ress the “Details” key. (inc h) (met ric) Pres sing th e “ T ” c ursor k ey will display the next previous transmission and pressing the “ S ” cursor key will[...]

Section 6 Managing In formation About Y our Fax Communications 6-3 If 6 or more r eceptions hav e taken place, pres s the “ S ” cursor key or the “ T ” c urso r ke y to scro ll u p and down throug h thos e recep tions. (inch) (metric) To verify even m ore detailed information for a particular recep tion, sele ct the desir ed recep tion and [...]

Section 6 Managing In formation About Y our Fax Communications 6-4 The results of your fax c ommunications as w ell as certain fax -related settings in th is machine can be checked whenever y ou want by printing out differen t management r eports. The fo llowing procedu res explain ho w to print ou t the Activity Repor t, Confirmation Report an d U[...]

Section 6 Managing In formation About Y our Fax Communications 6-5 Printing Out a Co nfirmation Report Print out this report in ord er to check th e status of f ax communications held in memory in the waiting state. * If there are no related commu nications or documents for Polling Transmission held in mem ory, a Confirmation Report will n ot be pr[...]

Section 6 Managing In formation About Y our Fax Communications 6-6 Printin g Out a User Setting List Print out this list in order to check the settings made (Line Type, etc.) and other registered informatio n (own name, etc.) in this fax. * If you want to canc el the proc edure p art way through , pres s the Reset key. T he touch pan el will return[...]

7-1 Section 7 Various Settings and Registration Five dif ferent repo rts ca n be print ed ou t for check ing such points as whethe r a t ran smiss ion or recep tion was acco mplish ed co rr ectly or no t. You can also have each of these reports printed out automatically or turn OFF automatic print out of each report. * If you want to ca ncel the pr[...]

Section 7 V arious Settings and Registra tion 7-2 Pres s the “Cha nge #” key . Select whether or not you want the Activity Report to be automatically printed out. Press the “On” key to have it printed au tomatically and the “Off” key to stop print out. (inch) (metric) In the screen f or step 5, select whether or no t you want the Transm[...]

Section 7 V ari ous Settings and Registrat ion 7-3 If you u se the Bulletin B oard function, yo u only need to enter documents into me mory once and they will be available for transm ission to any number of receiving parties upon receipt of their polling request. (Refer to “Preparing Docum ents for a Polling Transmission”, page 5-8.) In order t[...]

Section 7 V arious Settings and Registra tion 7-4 The num ber of time s the fax will “r ing” before an incoming call is answered in th e Auto F ax Reception mo de, the Auto F AX/TEL Sw itching mode [this setting is not available in metric models] or the TAD Reception mode can be set here to any number between 1 and 15. * I f you want to cancel [...]

Section 7 V ari ous Settings and Registrat ion 7-5 The volume of the alarm, the monitor and the speake r can be adjusted here, or you can make the alarm inaudible. * If you want to ca ncel the pro cedur e part way thro ugh, pres s the Reset key. The touch panel will return to the initial mode settings. Press the Default key. The Defau lt Setting sc[...]

Section 7 V arious Settings and Registra tion 7-6 Select here whether docume nts that are set in the Document Processor will be sc anned as 8 1/2" x 11" [A4R] or other such standa rd size pape r, or as long docume nts (in the dire ction of the paper feed). * I t is necessary to select “Standard size” here when transmitting both sides [...]

Section 7 V ari ous Settings and Registrat ion 7-7 You can se lect which transm ission mode, Memo ry Transmission or Direct Feed Transmission, will be the defau lt setting in this fa x. If you sele ct “Dir. Feed Tx” here, the “Dir. Feed T x” key will b e shown in the basic fax screen. * If you want to cancel the procedu re part way through,[...]

Section 7 V arious Settings and Registra tion 7-8 This fax h as 2 or 3 automatic reception modes (depen ding upon the model ver sion). The inch version o f this fax offer s the Autom atic Fax Reception, Auto F AX/TEL Switching and D. R.D. Reception modes. T he metric version c ontains the Automatic Fax Reception and Au to FAX/TEL Switch ing modes. [...]

Section 7 V ari ous Settings and Registrat ion 7-9 Select here whether or not you want information – such as the time of the reception, information related to the transmitting pa rty an d the number of pages transmitted – to be printed out at the top edge of received documents. This info rmation is conven ient for chec k ing the actual time you[...]

Section 7 V arious Settings and Registra tion 7-10 Select here from among the 3 available modes for feed ing paper to print out all documents that are received when the fax is in the Fa x Operation m ode - as well as for printing o ut reports and lists: the Auto Se lection mode, th e Fixed Size mode or th e Fixed Casse tte mode . * Th is setting CA[...]

Section 7 V ari ous Settings and Registrat ion 7-11 Select the desired paper size and then proceed directly to step 8. Select the desired drawer. Press the “Close” k ey.If you are finished making settin gs, press the Reset k ey to return to the initial mode. 6 7 8[...]

Section 7 V arious Settings and Registra tion 7-12 The D uplex Unit turns pap er over ins ide the fax machin e so that pr inting can be accomplis hed on the back side of the paper as w ell ( Duplex Recept ion func tion). When the width of each page received is exactly the same, the docu ments will be printed onto the front and bac k sides of that s[...]

Section 7 V ari ous Settings and Registrat ion 7-13 If 2 in 1 reception is turned ON and tw o 5 1/2" x 8 1/2" [A5] size pages are received in a row d uring the same r eception, those 2 pages will be printed onto a sin gle sheet of 11" x 8 1/2" [A4R] size pa per. In order to ac complish 2 in 1 Rec eption, it is necessary to tur n[...]

Section 7 V arious Settings and Registra tion 7-14 Especially if trou ble occurs in this fax in which it is necessary to ca ll for service, it is possible for ou r service cente r co mputer to access the fax directly over the telep hone line and check its status and other info rmation about the trouble. * To use Remote Diagnosis, it is necessary to[...]

Section 7 V ari ous Settings and Registrat ion 7-15 If you have entered into a contract with an authorized service center for their Remote Diagnosis service, it is necessary to re gister h ere in advance the Remote Test ID that they designate for you. * A previous ly register ed Remote T est ID can also be modifie d by perfor ming the following p r[...]

Section 7 V arious Settings and Registra tion 7-16 Select here whether or not you want to use the Mult i-Bypass to feed paper for printing ou r received f axes. * I f you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode se ttings. Press the Def ault key. The De fault Setting screen [...]

Section 7 V ari ous Settings and Registrat ion 7-17 If “Auto Select” [“Auto sel.”] is selected under the “Fax Paper Feeding Tray” setting, and the size of an incoming fax is large r than the size of paper loaded in the drawer[cassette] to be used for print out, you can select whether to have such faxes printed out at their o riginal siz[...]

Section 7 V arious Settings and Registra tion 7-18[...]

8-1 Section 8 Optional Equipment By adding 8 MB of o ptional memory, the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resoluti on mode. In addition, you will be able to store a greater nu mber of documents into memory (for transmission or through recepti[...]

Section 8 Optio nal Equipment 8-2[...]

9-1 Section 9 Network FAX Settings (Option) This section contains explanations on the Network FAX functio ns available when the optional Printer/Scanner Kit is installed on thi s F ax machine and in particular on the setup procedu re and settings to be performed on the machine. As the contents of the settings will differ according to the environmen[...]

Section 9 Network F AX Setti ngs (Option) 9-2 In order to use the Network FAX function s, the following setup procedure needs to be performed. Performing the Setup Pr ocedure Install the r equired software (included in the provided CD-ROM). Refer to the On- Line Manual Connect the shielde d network cable (100 BASE-TX or 10 BASE-T) to the f ax machi[...]

Section 9 Network F AX Settings (Opti on) 9-3 Turn the power switch o f the fax machi ne OFF ( ). Note: Al ways make sur e to tu rn the po wer switch of the fax machine OFF ( ) before connecting the network cable. Insert th e conn ector of a shielded E thernet 10B ASE-T or 100BASE-TX cable into the scanner interface connector on the fax machine. Tu[...]

Section 9 Network F AX Setti ngs (Option) 9-4 Registering th e Network F AX Reception Setting s Turn this setting ON in order to perform Network FAX Rec eption. The received documen ts can also be printed with this machine . * If you want to canc el the proc edure p art way through , pres s the Reset key. T he touch pan el will return to the initia[...]

Section 9 Network F AX Settings (Opti on) 9-5 T urning the Save T ransmitted Documents Fun ction ON/OFF Perfor m this proc edure to select whether you wa nt to sav e the transmitted documents on the server computer (the computer on which the provided Scanner File Utility is installed) or not. * If you want to ca ncel the pro cedur e part way thro u[...]

Section 9 Network F AX Setti ngs (Option) 9-6 Selecting t he File T ype Perform th is procedure to select th e file type in which the documents f or transmission, or of received docume nts, will be saved in the se rver compu ter (the compu ter on which th e provided Scanner File Utility is installed). The document c an be saved as a PDF file or a T[...]

Section 9 Network F AX Settings (Opti on) 9-7 Register the following items wh en you want to use the Network FAX functions. • File name (T ran smission/Reception)... For registering the defau lt file name when documents which h ave been transmitted or received using the Network FAX fun ctions are sav ed in the designated folder. • IP address / [...]

Section 9 Network F AX Setti ngs (Option) 9-8 z Registeri ng the fil e name (factory default se tting: “RX” an d “TX”) Press the “File name ” key. (inc h) (met ric) If you w ant to r egister th e file nam e for received faxes, press the “NetworkFAX Rx.” [“NW-FAX RX”] key. If you want to r egister the file nam e for transmitted f[...]

Section 9 Network F AX Settings (Opti on) 9-9 z Registeri ng the administrato r's e-mail add ress Press the “Admin. E-mail ad.” key. (inch) (metric) Press the “Admin. E-mail ad.” key. (inch) (metric) Enter the administrator's e-mail addr ess using the English alphabet, nu merals or other available symbols. (Maximum 64 digits) * Re[...]

Section 9 Network F AX Setti ngs (Option) 9-10 Use the keyp ad to enter the currently re gistered admini strator numbe r (4 digits) . * The fac tory default administration number is “3000” (for 30 sheets/min. copiers), “4000” (for 40 sheets /min. copiers) and “5000” (for 50 sheets /min. copiers). * The Admin istrator Number input screen[...]

Section 9 Network F AX Settings (Opti on) 9-11 Press the “Save Tx. original” key and use the keypa d to enter the save folder number for transmitted documen ts in the same manne r as y ou did f or rece ived doc uments. (inch) (metric) * “Clear” key: Press this key when you want to reenter the numbe r. “Stop” key: Pr ess this key when yo[...]

Section 9 Network F AX Setti ngs (Option) 9-12 Print out this list in order to check the information registered for the Network FAX functions, such as the Network FAX Recepti on settings, the auto print out setting, the save folder number, etc. * I f you want to cancel the procedure part way through, press the Reset key. The touch panel will return[...]

10-1 Section 10 Reference Information Type ....... ...... ...... ....... ...... ...... ...... ....... ...... ...... ....... ...... .... Optional FAX Ki t Compatibility .............................................. ................... Group 3 Line Requi rement ...... ...... ...... ....... ........ ...... ....... ...... ...... Subscr iption te lepho[...]

Section 10 Reference Inf ormation 10-2 When en tering your self-station n ame and the de stination name un der a speed-d ial key, the available charac ters and symbols as w ell as the input screen itself will differ depending u pon the lang uage being used . The following indica te the layouts o f the keys for each screen . z English (Inch version)[...]

Section 10 Refer ence Information 10-3 If the d rawers do not c ontain paper that is of a size and orientation e xactly the same as th at of the receive d documents, the F AX will automatically select the most approp riate paper for print out. The following ch art indicates the o rder of prior ity for paper se lect ion in such a case. <Notes for[...]

Section 10 Reference Inf ormation 10-4 If the d rawers do not contain paper that is of a size and orientation exactly th e same as that o f the received d ocuments, the F AX w ill automatically select the most appropriate paper for print ou t. The following chart indicates the order of priority for paper se l ection in such a case. <Notes for th[...]

Section 10 Refer ence Information 10-5 The following charts represen t the flow of the message display when the “function” keys on the touch panel (“Application”, “Reg ister” and “Print Report”) ar e touched, as well as when the Default k ey is pressed. Refer to this chart as a reference w hen operating the FAX. Menu Flow Charts “[...]

Section 10 Reference Inf ormation 10-6 Defaul t key “FAX de fault” ke y Type o f Phone Lin e (Inch versi on only) TTI Transmission ON/OFF Report Print Out ON/OFF Password Che ck Communication ON/OFF FAX For warding ON/OFF Bulle tin Bo ard Func tion ON /OFF Number of Ring s (Auto FAX Reception) Volume Settings Documen t Size fo r Scanning from t[...]

Section 10 Refer ence Information 10-7 When a communic ations error occurs, one of the following er ror codes will be printed out on the corresponding Tra nsmission Repo rt or Reception Report as well as the Activity Report. Refer to the following tables for a more detailed e xplanation of th e error. * If an error occurs during c ommunication at a[...]

Section 10 Reference Inf ormation 10-8 U01600 A commun ication error occurred during reception at high transmission speed. Perform reception procedures again after having the transmitting party lower the transmission speed. U01700 U01720 A communication error occurred during transmission at high transmission speed. Perform transmission procedur es [...]

Section 10 Refer ence Information 10-9 U03600 The transmitting party’s FAX is one of our models and an F-Code Based Bulletin Board Reception was attempted in o rder to re ceive docu men ts fro m th at p arty’ s F- Code Box, but was unsu ccess ful b ecaus e the F-C ode p assw ord that you en tered did not match the one registered in the transmit[...]

Section 10 Reference Inf ormation 10-10 U14000 A reception from an F-Cod e box was attempted, but was unsuccessful because the memo ry in your FAX machine has become full. Print out data from memory and try again or abandon the F-Code Based Confidential Recep tion attempt. U14100 The destination FAX is one of our mode ls and a transmission to a des[...]

Section 10 Refer ence Information 10-11 Index A Abbrevia ted Dialing ... ...... ....... ...... ...... ....... ...... ...... ......... ..... 2-19 Abbrevia ted Numbers ...... ....... ...... ...... ....... ...... ...... ...... ........ 1-18 Acces sing the Application Screen When Restricted Acces s is Turned ON ....... ...... ...... ...... ....... ....[...]

Section 10 Reference Inf ormation 10-12 M Manageme nt Reports/ Lists Pr intout ...... ...... ....... ...... ...... ...... 6-4 Manual Fax Reception ...... ...... ......... ...... ...... ....... ...... ...... ...... 3-20 Manual Fax Transmissi on ....... ....... ...... ...... ....... ...... ...... ...... 3-19 Manual Redial ing ..... ...... ...... ....[...]

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DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/EEC a nd 1999/5/EC We decl are under ou r sole respo nsibili ty that the product to which this de claration relat es is in con formity w ith the follo wing spe cifications. Limits and met hods of measuremen t for immunity char acteristics o f information t echnology equipment EN55024 Limits [...]

Technical reg ulations for termi nal equipment This terminal equipment complies with : • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 04R00 General Advisory Note • AN 05R01 AN for D, E, GR, P and N • AN 06R 00 AN for D, GR and P • AN 07R01 AN for D, E, P and N • AN 09R00 AN for D • AN 10R00 AN for D • AN 11R00 AN fo[...]

CAUTION! The power plug is the main isolation device! Other switches on th e equipmen t are only functional sw itches and are not suitable for isolating the equipment from the po wer sour ce. VORSICHT! Der Netzstecker ist die Hauptisoliervor richtung! Die ander en Schalte r auf dem Gerät sind nur Funktionssc halter und könn en nich t verw endet w[...]

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