Xerox Phaser 4622 manual

Version 1.0 February 2014 Xe r o x ® Phaser 4622 User Guide[...]

©2014 X erox C orpor ation. XEROX ® and XEROX and Desi gn ® are tr ademarks of Xerox C orpor ation in the United St ates and/or other countries. Changes are periodically made to this do cument. Changes, technical inaccur acies, and typographic errors will be corrected in subsequent editions . Mac and Mac OS are tr ademarks of Ap ple Inc., regi s[...]

Xerox Phaser 4622 User Guide 3 Co n te n t s 1G e t t i n g S t a r t e d Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Machine Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

X erox Phaser 4622 User Guide 4 Printing using Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Printing a Docu ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Changi[...]

Xerox Phaser 4622 User Guide 5 Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Active Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

X erox Phaser 4622 User Guide 6 Print Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 10 Saf ety Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Xerox Phaser 4622 User Guide 7 1 Getting St art ed Bef ore you use y our machine, t ake some time to f amiliarize yourself with the various f e atures and options. • We l c o m e on page 8 • Machine Overview on page 9 • Print er Driver Inst allation on page 13 • Loading P aper on page 16 • Menu Options on page 19 • Ge n e ra l Ca r e a [...]

Getting Started X erox Phaser 4622 User Guide 8 We l c o m e Thank you f or choosing a X erox Phaser 4622. This prod uct has been designed f o r ease of use. T o use your machine to its fullest potential, tak e some time to read thi s User Guide. The chapters within this guide off er additional inf o rmation on the f eatures and options available. [...]

Getting Start ed Xerox Phaser 4622 User Guide 9 Machine Ov erview Bef ore you use y our machine, t ake some time to f amiliarize yourself with the various f e atures and options. F ront and R ear View Output T ray T ype A US B P ort Control P anel T ype B USB P o rt USB Memory P ort Configur ation Car d Slot P aper T r ay 1 (B ypass) Ethernet P ort[...]

Getting Started X erox Phaser 4622 User Guide 10 Internal C omponents Options and C o mponents T oner Cartridge SMart Kit Drum Cartridge Fu s e r U n i t T r ansf er Roller Phaser 4622 Direct/Network P rinting Sta ndard P a per T r ay 1 (B ypass) Sta ndard Pa p e r Tray 2 Sta ndard Pa p e r Tray 3 Optional P a per T r ays 4, 5 and 6 Optional High C[...]

Getting Start ed Xerox Phaser 4622 User Guide 11 C o ntrol P anel Overview Displa y Screen: Displays all the a vailabl e progr aming f eatures, plus gener al machine inf ormation. Menu: Enters Men u Mode and scrolls through the a vailable menus. Back: Sends you back to the previous menu. If a f ault has occurred and the Error screen is not visible,[...]

Getting Started X erox Phaser 4622 User Guide 12 P ow ering on the Machine The On/Off switch and the power inlet are at the rear of the machine. 1. C onnect the AC P ower Cor d to the machine and a pow er outlet. The pow er cord must be plugged into a grounded pow er socket. 2. P ress the ON/OFF switch to the ON ( I ) position. 3. T o pow er off, p[...]

Getting Start ed Xerox Phaser 4622 User Guide 13 P rinter Driv er Inst allation The X erox printer driv er can be installed using the di s c p r o v i d e d w i t h y o u r m a chine or downloaded fr om the Xerox w ebsite www.xerox.com . T o inst all the driv er use the Add Print er Wizard provided by the oper ating system. The X erox printer driv [...]

Getting Started X erox Phaser 4622 User Guide 14 11. Click Open > OK . 12. Select the printer f rom the list. Click Next . 13. T ype the printer name and select if you w ant to use the printer as the def ault printe r. Click Next . 14. Select if you want to share the printer. Click Next . 15. Select if you want to print a test page. Click Next .[...]

Getting Start ed Xerox Phaser 4622 User Guide 15 13. Enter the printer name. 14. Select if you want to use the pr inter as the def ault printer. Click Next . 15. Select if you want to print a test page. Click Next . 16. Select Finish . Uninst alling T o uninstall the X erox printer driver: 1. Using the appropriate path f or your operat ing system, [...]

Getting Started X erox Phaser 4622 User Guide 16 L oading P aper P a per T ra y 1 (B ypass T ray) and P aper T ray 2 are provid ed as st an dard on all configurations. Additional paper tra ys can be purchased as an option. Up to 6 paper trays or up to 4 paper tr ays and a High Capacity F eeder can be installed. P aper T r ay 1 (B ypass T ra y) 1. L[...]

Getting Start ed Xerox Phaser 4622 User Guide 17 2. F a n the paper and insert it into the tr ay. Do not fill above the Maximum Fill Line . Note P aper T ra ys 2, 3, 4, 5 and 6 can hold a maximum of 520 sheets of 20 lb (80 g/m²) bond paper or 50 env elopes in P a per T ray 2. 3. Squeeze the rear a nd side guides and mo ve f rom the current positio[...]

Getting Started X erox Phaser 4622 User Guide 18 5. After loading paper in the paper tr ay, set the pa per size, type and color using the control panel. Pre s s OK to confirm the settings or Stop to change the settings. F or instructions, ref e r to T r ay Paper Settings on page 61. 6. When printing f rom your PC, ensure y ou select the Pap e r but[...]

Getting Start ed Xerox Phaser 4622 User Guide 19 Menu Options The Menu button provides access to inf ormation about the machine and the mach ine setups. Aft er your ma chine is inst alled, it is recommended that the setti ngs and options are customized to fully meet the requirements of the Users. Discuss your requir ements with y our Syste m or Mac[...]

Getting Started X erox Phaser 4622 User Guide 20 Inf ormation Sav ed Jobs Sav ed Jobs is a standard f eature on machines which have been configured with the optional Hard Disk Drive. It enables you to retrie ve jobs which hav e been stored on the machine using the printer driv e r. Com p l e te d J o b s This option displays the jobs which ha ve be[...]

Getting Start ed Xerox Phaser 4622 User Guide 21 T ra y Management Use the T ray Management options to set the machine def aul ts f or managing paper and media. Option Description Pa p e r S o u r c e Sets the paper tr ay to be used f or print jobs. If the paper source is set to Auto , the printer automatically selects the paper source based on the[...]

Getting Started X erox Phaser 4622 User Guide 22 T ra y P aper Settings Use the T r ay Paper Settings to set the size , type and color settings f or each tr ay. To o l s The settings on the machine can be setup using the To o l s option on the machine, or b y using C entreW are Internet Services. F or f urther inf o rmation about using the T ools o[...]

Getting Start ed Xerox Phaser 4622 User Guide 23 Gener al C are and C onsumables There are sev er al consumables on the machine that n eed replenishing or replacing, such as paper, staples, and Customer R eplaceable Units. T o pla ce an order f or Xero x consumables, please contact y our local X erox R epresentative giving your Compan y Name, produ[...]

Getting Started X erox Phaser 4622 User Guide 24 L ogging On and Off The S ystem Administr ator may choose to enable ce rt ain local security an d accounting f eatures wh ich require the users to enter a User ID, passwor d or account number bef ore using the machine. 1. If requested, enter your User ID and password or account number and press OK . [...]

Getting Start ed Xerox Phaser 4622 User Guide 25 F urther Assist ance F or any additional help visit our customer website at www.xerox.com or contact the Xe r ox S u pp o r t Ce n te r quoting the machine serial number. Xe r o x S u p p o r t Ce n t e r I f a fau l t c a n n o t b e r e s o l ve d by fo llowing the display instructions, check Error[...]

Getting Started X erox Phaser 4622 User Guide 26[...]

Xerox Phaser 4622 User Guide 27 2 P r int The Xerox Phaser 4622 printers produce high quality prints f rom electronic docum ents. Y ou can access the printer f rom your PC b y installing the approp riat e printer driv er. The f ollowing pages contain an ov erview of the printer driv er options f or the Phaser 4622 machines. • Pri n t e r Dr i v e[...]

Pri n t X erox Phaser 4622 User Guide 28 P rinter Driv ers T o acce ss special pr inting options, use a Xerox printer driver. X erox provide s drivers f or a variety of page description languages and oper ating systems. The f ollowing print er drivers ar e available: • PCL6 : The P rinter C ommand Language driv er can be used f or ap plications r[...]

Pri n t Xerox Phaser 4622 User Guide 29 P rinting using Windows The f ollowing pro v ides an ov erview of the print pr ocedure and f eatures av ailable when printi ng using Windows. C o ntrol Options There ar e a number of options which ap pear on all of the print er driv er screens: Option Description OK Sav es all the new settings and closes the [...]

Pri n t X erox Phaser 4622 User Guide 30 P r int Pr ocedure Documents c an be print ed f rom your PC us ing the pr inter drivers sup plied. The printer driver must be loaded on each PC which uses the machine f or printing. Note If a loca l security or accounting f eature is enabled, you may need an account bef ore using the machine. T o get an acco[...]

Pri n t Xerox Phaser 4622 User Guide 31 P aper/Output Use the P aper/Output tab to select the basic printing requir ements f or y our job. Identify the type of job being submitte d, the paper, sides print ed, finishing and quality re quirements . Note Some f eatures are only sup ported b y specific printer configur ations, operating systems or driv[...]

Pri n t X erox Phaser 4622 User Guide 32 • Delay P rint use this option to enter a specific time to print the job. This is useful f or large jobs or if you want all your jobs to print at the same time. When you select this job type, the Dela y Pri n t screen is displayed. Enter the time required and submit the job. The job r e mains in the job li[...]

Pri n t Xerox Phaser 4622 User Guide 33 Advanced P aper Selection Select this option to display the Advanced P aper Selection screen. If there is a bi-directional connection to the print er, the media loaded in each of the tr ays is shown. Select the paper tra y, size, colo r and type to use f or pr inting. Note F or inf ormation about loading diff[...]

Pri n t X erox Phaser 4622 User Guide 34 Stapling (optional) Use to select the st apling opti ons f or the print job if the opti onal finisher is installed. •S e l e c t 1 Staple to st aple ea ch set. •S e l e c t None to switch off st apling. Output Dest ination Use to select the output loca tion or a mailbox bin if the optional 4-Bin Mailbox [...]

Pri n t Xerox Phaser 4622 User Guide 35 Some f eatures are only supported by specific printe r configur ations, oper ating systems or driv er types. Y ou may see mor e f eatures o r options listed than your specific ma chine sup ports. Add Co v e rs Use this option to ad d blank or print ed cov ers to your print ed document. 1. T o add a cover sele[...]

Pri n t X erox Phaser 4622 User Guide 36 5. If any inserts hav e individual programing, such as a diff erent paper color or a diff erent number of inserts, select the entr y required an d use the Edit button to change the progr a ming. Add Exceptions Use this option to specify the char acteristics of any pages in the print job that diff er f rom th[...]

Pri n t Xerox Phaser 4622 User Guide 37 Layout/W at ermark The Lay out/W atermark t ab contains settings f or selecting page layout, booklet layout and wat ermark options. Some f eatures are only supported by specific printer configur ations, oper ating systems or driv er type s. Y ou may see more f eatur es or options listed tha n your specific ma[...]

Pri n t X erox Phaser 4622 User Guide 38 • Landscape prints the t ext and images across the longest dimension of the paper. Select the sides printed option required f rom the second drop-down menu. • 1-Sided Print prints on one side of the paper or transp arency. Use this option when printing on tr ansparencies, envelopes or labels. • 2-Sided[...]

Pri n t Xerox Phaser 4622 User Guide 39 • Scale if y ou selected Pict ure , either specify the perce nt age or move the slider to select the percentage to scale the picture. • Density either specify a density f or the watermark or move the slider to select the density. The def ault density is 25 percent. •U s e P osition (f rom cen ter) to se[...]

Pri n t X erox Phaser 4622 User Guide 40 P rinting using Macintosh This section explains how to print using Macintos h. Y ou need to set the print environment bef ore printing. R ef er to the System Administra tor Guide. P r inting a Document When you print with a Macintosh, you need to check the printer driver setting in each application y ou use.[...]

Pri n t Xerox Phaser 4622 User Guide 41 Gr aphics Use the Gr aphics option to enhance the quality of your output. Select Graphics f rom the drop-d own list under Orientation to access the gr aphic f eatures. The Res o l u t i o n option allows you to select the printing resolution. The higher the setting, the shar per the clarity of printed charact[...]

Pri n t X erox Phaser 4622 User Guide 42 P rinting using Linux P r inting f rom Ap plications There are a lot of Linux ap plicati ons that allow you to print using C ommon UNIX P rinting S ystem (CUPS). Y ou can print on your machine from any such application. 1. Open an application, and select Pri n t fr o m t h e Fi le menu 2. Select Pri n t dire[...]

Pri n t Xerox Phaser 4622 User Guide 43 3. The Pri nt e r Pro pe r t i e s window opens. The f ollowing fiv e tabs display a t the top of the windo w: • General: This option allows you to change the pr inter loc ation and name. The name entered in this t ab displays on the printer list in Prin ters configur ation . • Con n ec t i on : This opti[...]

Pri n t X erox Phaser 4622 User Guide 44[...]

Xerox Phaser 4622 User Guide 45 3 Jobs The Jobs option enables you to manage active jo bs, view inf ormation about completed jobs, access personal & secure job s, and print jobs which have been sav ed on the machine. • Active Jobs on page 46 • P ersonal & Secure Jobs on page 47 • Sav ed Jobs on page 48 • Co m p l e te d J ob s on pa[...]

Jobs X erox Phaser 4622 User Guide 46 Activ e Jobs Use the Activ e Jobs option to display a list of all the jobs current ly in the list waiting to be processed. T o view det ails about an activ e jo b, select the job in the list. T o access the Active Jobs option: 1. P ress the Menu button on the contr o l panel. 2. Pr ess the up/down arrows to hig[...]

Jobs Xerox Phaser 4622 User Guide 47 P ersonal & Secure Jobs Pe r s o n a l & S e c u r e J o b s can be submitted using the prin ter driv er and held at the ma chine until se lected by a user f or printing or deleting. Y ou can also submit Secure Jobs using CentreW a re In terne t Se rvic es . • Pe r s o n a l P r i n t allows users to t[...]

Jobs X erox Phaser 4622 User Guide 48 Sa ved Jobs Sav ed Jobs is a standa rd f e atur e on m achi nes whic h have bee n con fig ured with the opti ona l Hard Disk Drive. It en ables you to retrie ve jobs which hav e been stored on the machi n e using the printer driv er. Pr ior to using the Sav ed Jobs option, a job must be sav ed to a fo lder on t[...]

Jobs Xerox Phaser 4622 User Guide 49 Saving a Job Pr ior to using the Sav ed Jobs o p t i o n, a j o b m u s t be s ave d t o a fol de r o n t he m a c hi n e . Jo b s ca n b e sa ve d using the printer driver. T o store a job using the printer driv er: 1. Open your do cument and select Prin t fr om the application File menu. The application Pri n [...]

Jobs X erox Phaser 4622 User Guide 50 C ompleted Jobs This option d isplays th e jobs which ha ve been complet e d on the machine. Up to 50 jobs c a n be displayed. Inf orma tion about the job is shown, f or example the job owner and submission time. T o access the Com p le t ed J ob s option: 1. P ress the Menu button on the contr o l panel. 2. Pr[...]

Xerox Phaser 4622 User Guide 51 4 USB F lash Memory USB memory device s are available with a variety of memory capacities to give you more r oom f or storing documents. F or inf ormation about setting up and enabling the USB P ort, ref er to the Sys t e m Administr a tor Guide . • Inserting the USB Memory Device on page 52 • Pr inting f rom USB[...]

USB Flash Memory X erox Phaser 4622 User Guide 52 Inserting the USB Memory Device Y our machine supports USB mem ory devices wi th F A T16/F A T32 and sector size of 512 byt es. 1. Check your USB Memory Device is within specification. • Y ou must use only an authorized USB memory device with an A plug type connector. • Use only an USB memory de[...]

USB Flash Memory Xerox Phaser 4622 User Guide 53 P rinting f rom USB Memory Device Y ou can directly print files stored on a USB memory device. Y ou can print the f ollowing sup ported file types: • PRN: Only files creat ed b y the driv er provided wi th yo ur machine ar e recommended to print f rom a USB memory device . If you create PRN files u[...]

USB Flash Memory X erox Phaser 4622 User Guide 54[...]

Xerox Phaser 4622 User Guide 55 5 P aper and Other Media In this chapter, y ou will learn ab out the diff erent types of stock and stock sizes that can be used on your machine, av a ilable paper trays and the types of stock and sizes supp orted b y each tra y . • Loading P aper on page 56 • T r ay Management and Settings on page 59 • Media Sp[...]

P aper and Other Media X erox Phaser 4622 User Guide 56 L oading P aper P a per T ra y 1 (B ypass T ray) and P aper T ray 2 are provid ed as st an dard on all configurations. Additional paper tra ys can be purchased as an option. Up to 6 paper trays or up to 4 paper tr ays and a High Capacity F eeder can be installed. V arious media sizes and types[...]

P a per and Other Media Xerox Phaser 4622 User Guide 57 4. Adjust the paper guide to th e width of the stack of print material. Ensure you hav e not loaded too much print medi a. The stack should be under the Maximu m Fill line. 5. After loading paper in the paper tr ay, set the paper size, type and color using the control panel. P ress OK to confi[...]

P aper and Other Media X erox Phaser 4622 User Guide 58 3. Squeeze the rear a nd side guides and mo ve f rom the current position and into the correct posi tion f or the current pa per size. Mak e sure the guides click into place. 4. Close the paper tr ay. 5. After loading paper in the paper tr ay, set the paper size, type and color using the contr[...]

P a per and Other Media Xerox Phaser 4622 User Guide 59 T r ay Management and Settings T r ay Management Settings and T r ay P aper Settings are used to configure the paper tra y settings and media. T ra y Management Settings 1. P ress the Menu button on the contr o l panel. 2. Pr ess the up/down arrows to highlight the Tr a y Management option. Pr[...]

P aper and Other Media X erox Phaser 4622 User Guide 60 Pr ess the up/down arrows to highli ght the option required and press OK . 4. Pr ess the up/down arrows to highli ght the setting r equired and pr ess OK to sav e the selection. 5. C ontinue customizing the T ra y Management settings as required, then press Stop to return to ready mode . Auto [...]

P a per and Other Media Xerox Phaser 4622 User Guide 61 T ra y P aper Settings After loading paper in the paper tray, set the paper size, type and color using the control panel. After closing the paper tra y the paper size, type and co lor are automatically disp lay e d. Using the settings displayed or the steps below, change the settings to mat ch[...]

P aper and Other Media X erox Phaser 4622 User Guide 62 Media Specif ications Media Guidelines When selecting or loading paper, en velopes or other special medi a please adher e to these guidelines: • Attempting to print on damp, curl ed, wrinkled or torn paper can cause paper jams and poor prin t quality. • Use only high quality co pier gr ade[...]

P a per and Other Media Xerox Phaser 4622 User Guide 63 Media T ypes The table below shows the media types support ed f or each tra y. Ke y : The media types are shown in the Tr a y P a p e r S e t t i n g s . The Paper T ype option allows you to set the type of paper to be loaded in the tr ay. F or instructions, ref er to T r ay P a per Settings o[...]

P aper and Other Media X erox Phaser 4622 User Guide 64[...]

Xerox Phaser 4622 User Guide 65 6 C entreW are Int ernet Services C entreW are Internet Services uses the embedded HT TP Server on the machine. This allows you to communicate with your machine through a web browse r. Entering the IP Addr ess of the machine as the URL (Universal R esource Locator) in the browse r provides direct access to the machin[...]

C entreW are Internet Services X erox Phaser 4622 User Guide 66 Using C entreW are Int ernet Services Pr ior to conne cting to Centr eW are Internet Services the machine must be ph ysically connect ed to the network with T CP/IP and HTTP enab led. An oper ational workst ation with TC P / I P I n t e r n e t or Intr anet accessibility is also requir[...]

CentreW a re Inte rne t Ser vice s Xerox Phaser 4622 User Guide 67 St atus The St atus page provid es inf ormation about your machine and access to the C entreW are Internet Services options. Gener al The machine name, addres s details and status inf ormation is display ed. Use the Re fr e s h option to update the Machine Status inf ormation. If a [...]

C entreW are Internet Services X erox Phaser 4622 User Guide 68 Tr a y s This area displa ys st atus inf ormation about all the paper tr ays and the output areas. It also provides inf ormation about the tr ay media and settings. C o nsumables This option provides inf ormation on the lif e of the machine consumables, such as the T oner Cartridge and[...]

CentreW a re Inte rne t Ser vice s Xerox Phaser 4622 User Guide 69 Meter Assist ant™ Meter Assist ant™ provides detailed inf ormation, incl uding dates, times, and counts of impressions sent in the last billing meter tr ansmission. The meter da ta is re corde d in the Xerox s ervic e man age ment system. It is used f or the inv oicing of metere[...]

C entreW are Internet Services X erox Phaser 4622 User Guide 70 •U s e t h e Start an Online T roubleshootin g session at www.xer ox.com... button to access the X erox websit e f or im mediate advice on resolving machine problems. •U s e t h e Download File to Y our Comput er... button to sa ve or view a CS V file cont aining detailed inf ormat[...]

CentreW a re Inte rne t Ser vice s Xerox Phaser 4622 User Guide 71 Jobs Activ e Jobs Use this option to check t he st atus of your job. The Activ e Jobs list displays a list of the current jobs and the st atus of each job. P ersonal & Secure Jobs P ersonal & Secure Jobs can be submitted using the printer driv er and held at the machine unti[...]

C entreW are Internet Services X erox Phaser 4622 User Guide 72 Sav ed Jobs Jobs which hav e be en sav ed to the machine memory can be accessed using the Sav ed Jobs option. Saved Jobs are stored in th e f olders listed. Select the f older r equired. Pu b l i c fo l d e r s contain non-secure jobs and can be accessed by everyone. If a Pr i va t e f[...]

CentreW a re Inte rne t Ser vice s Xerox Phaser 4622 User Guide 73 P rint The Pri nt option enables you to send a print ready job such as a PDF or P ostScript file to the printer ov er the internet. Y ou can send the job f rom your desktop or f rom a remote location. To u s e t h e Job Submission option: 1. Pr ogram the printing options requi red. [...]

C entreW are Internet Services X erox Phaser 4622 User Guide 74 P roperties The Prop e r t i e s option contains all the settings, setups and def ault values f or installing an d setting up the machine. These ma y be prot ected by a user name and password and should only be changed by y our Sy stem Administrator. F or in f ormation about all the Pr[...]

CentreW a re Inte rne t Ser vice s Xerox Phaser 4622 User Guide 75 Sup port The Sup port option provides usef ul links and inf ormation f or upgrading y our machine or getting further assistance f or troubleshooting. • Softwar e Upgr ades - s elect the X erox website link to access the software download options f or your machine. • Browser Soft[...]

C entreW are Internet Services X erox Phaser 4622 User Guide 76[...]

Xerox Phaser 4622 User Guide 77 7 Setups This chapter identifies th e settings that you c an cu stomize to meet your requ irements. Changing these settings is easy and will sav e yo u time when using the machine. This chapter includes: • Accessing T ools on page 78 • C onfigur ation P a ge on page 79 • Setup on page 80 • File Security on pa[...]

Setups X erox Phaser 4622 User Guide 78 Accessing T ools All the machine setup f eatures are accessed through the Menu button on the control panel. The setup and def ault options sh ould be setup and custom ized by t h e Sy s te m A d m in i s t rator. Access to these options maybe passcode protected . T o access the def ault and setup options: 1. [...]

Setups Xerox Phaser 4622 User Guide 79 C onf igur ation P age This report pr ovides inf ormat ion about your machin e setup, including the serial number, IP Address, installed options and the software version. T o access the options: 1. P ress the Menu button on the C ontrol P anel. 2. Pr ess the up/down arrows to highlight the To o l s option and [...]

Setups X erox Phaser 4622 User Guide 80 Setup The Setup options enable y ou to customize network se ttings, printe r settings, genera l settings and machine settings which are specific to the mac hine, such as Date & Time and P ower Management. Network Settings Y ou may set up the network usin g the machine's display screen. Bef ore doing [...]

Setups Xerox Phaser 4622 User Guide 81 7. C ontinue customizing the Network Settings options as requir ed, then press Stop to r eturn to ready mode . P ostScript Setup 1. P ress the Menu button on the contr o l panel. 2. Pr ess the up/down arrows to highlight To o l s and press OK . Note If a passwor d is required, ref er to Accessing T ools on pag[...]

Setups X erox Phaser 4622 User Guide 82 5. Pr ess the up/down arrows to highli ght the option required and press OK . 6. Pr ess the up/down arrows to highli ght the setting r equired and pr ess OK to sav e the selection. 7. C ontinue customizing the PCL Setup options as required, then press Stop to return to ready mode. Gener al Setup The Print Qua[...]

Setups Xerox Phaser 4622 User Guide 83 The f ollowing Machine Settings options are available: Option Description Settings User Interf ace Use this option to set the message display language, the timeout options, if a job sheet is required and the stock f or the job sheets. • Language •H e l d J o b T i m e o u t •M e n u T i m e o u t • Job[...]

Setups X erox Phaser 4622 User Guide 84 5. Pr ess the up/down arrows to highli ght the option required and press OK . 6. Pr ess the up/down arrows to highli ght the setting r equired and pr ess OK to sav e the selection. 7. C ontinue customizing the Machine Settings as requir ed, then pre ss Stop to return to ready mode. Output Settings Use to set [...]

Setups Xerox Phaser 4622 User Guide 85 File Security If you hav e sent print jobs to the machine tha t are confide ntial or sensitive, you c an delete any data that is stored on the hard disk after the job has been printed using Immediate Ov erwrite or On Demand Ov erwrite. T o access the options: 1. P ress the Menu button on the C ontrol P anel. 2[...]

Setups X erox Phaser 4622 User Guide 86 Special F eature Options These options pro vide access to special f eatures and functio ns that hav e been loaded on your machine. T o access the options: 1. P ress the Menu button on the C ontrol P anel. 2. Pr ess the up/down arrows to highlight the To o l s option and press OK . Note If a passwor d is requi[...]

Setups Xerox Phaser 4622 User Guide 87 Clone P rinter Cloning enables you to conv eniently copy the setti ngs of one machine and transf er them to other machines. F or instructions on Cloning a P rinter ref er to the S ystem Administrator Guide .[...]

Setups X erox Phaser 4622 User Guide 88 Accounting Enablement Accounting options can be used to r estrict access to the mach ine and recor d machine usage by diff erent jobs, groups or depart ments. T o access the options : 1. P ress the Menu button on the C ontrol P anel. 2. Pr ess the up/down arrows to highlight the To o l s option and press OK .[...]

Xerox Phaser 4622 User Guide 89 8 Gener al C are and T roubleshooting This chapter includes: • General C a re on page 90 • T roubleshooting on page 97 • F urther Assistance o n page 118[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 90 Gener al C are There are sev er al consumables on the machine that n eed replenishing or replacing, such as paper, staples, and Customer R eplaceable Units. T o pla ce an order f or Xero x consumables, please contact y our local X erox R epresentative giving your Compan y Name, pro[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 91 • An environment with salty air. • Do not store comsumables directly on the floor. • Do not touch the surf ace of the photosensi tive drum. • Do not expose the T oner Cartridge to unnecessary vibr ations or shock. • Nev er manually rotat e the drum, especially in the reve[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 92 W aste T oner Bottle One waste toner bottle is supplied with each T oner Cartridge. The waste toner bottle must be replaced at the same time as replacing the T oner Cartridge. T o replace the waste toner bottle: 1. Open the waste toner bottle acce ss door on the left side of the ma[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 93 2. Gently lift up the or ange handle slightly, then caref ully remov e the Drum Ca rtridge. 3. R emove the new Drum Cartridge f rom its box. 4. Caref ully remove the prot ective sheet f rom the Drum Cartridge b y pulling up the sealing tape. 5. Slide the new Drum Cartridge into the[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 94 2. Pull on the handle to remov e the empty st aple cartridge. 3. R emove the used staple c artridge fr om the cartridge holder. 4. Dispose of the us ed st aple cartrid ge. 5. R emove the new st aple cartridge f rom its pack aging. 6. Mak e sure that the st aple strips on top of the[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 95 P rint the Supplies Usage P age to see the r emaining lif e of the Maintenance Kit: 1. P ress the Menu button on the contr o l panel. 2. Pr ess the up/down arrows to highlight the Information option. P ress OK . 3. Pr ess the up/down arrows to highlight the Information P ages optio[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 96 Output T r ay, F inisher and Mailbox Bins R egular cleaning keeps the output areas f ree fr om dust and dirt. 1. Use a soft, lint-f ree cloth, lightly dampened with water. 2. Wipe clean the output tray, finisher areas or mailbox bins and the outside ar eas of your machin e. 3. R em[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 97 T roubleshooting A variety of situations can aff e ct the quality of your output. F or optimal perf ormance, ensure these guidelines are f ollowed: • Do not position the machine in direct sunlight or near a heat source such as a r adiator . • A v oid sudden changes in the envir[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 98 P aper T r ays 2, 3, 4, 5 and 6 The control panel will spec ify the tray that has a paper jam. When the Error screen is displayed, press OK f or further inf ormation. If the Error screen is not visible, press the Back button to access the Error screen. 1. Pull the tr ay(s) specifie[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 99 5. R emove the Drum Cartridge. 6. R emove the jammed paper. C onfirm that all paper fr agments are remov e d. 7. Insert the Drum Cartridge and the T oner Cartridge and close the top cov er. 8. R eplace all the tr ays. High C apacity F eeder Jams The control panel will spec ify the [...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 100 3. Close the High Capacity F eeder door. To p C o v e r A r e a s There is a jam at the ex it or at the rear cover. Th e control panel will specify a f ault has occurred. When the Err or scr een is display ed, press OK f or further inf ormation. If the Error screen is not visible,[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 101 R ear Co v er Areas There is a jam at the ex it or at the rear cover. Th e control panel will specify a f ault has occurred. When the Err or scr een is display ed, press OK f or further inf ormation. If the Error screen is not visible, press the Back button to access the Error scr[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 102 Duplex Unit There is a jam at the exit or at the rear cov er and th e duplex unit is fitted. The contro l panel will specify a f ault has occurred. When the Error screen is display ed, press OK f or further inf ormation. If the Error screen is not vis ible, press the Back button t[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 103 Fin ish e r There is a jam at the exit or at the rear finishe r do or. The control panel will specify a f ault has occurred. When the Error screen is displayed, pr ess OK f or further inf ormation. If the Error scree n is not visible, press the Back button to access the Error scre[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 104 5. If you hav e a duplex unit, open the duplex unit cov er. 6. Open the re ar cov e r. WA R N I N G : Be careful, some components inside the rear cov er may be hot. 7. R emove the jammed paper. C onfirm that all paper fr agments are remov e d. 8. Close the rear cover. 9. If you ha[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 105 CRU To n e r L o w T oner Cartridge is almost empty. Op en t op co ver . Rem ove T o ne r Cartridge and gently shak e it. By doing this, printing oper ations can be temporarily resumed. R einstall T oner Ca rtridge. Close top cover. R eorder T oner Cartridge. T oner Empty T oner C[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 106 P aper F eeding Problems The f ollowing char t lists some conditions that ma y occur and the recommended solutions. F ollow the suggested solutions until the problem is correct ed. If the problem persists, call f or service. Condition Suggested Solutions P aper jams during pri nti[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 107 P r inting P roblems Con d it i o n Po s s i b l e C a u s e Suggested Solutions The machine does not print. The machine is not receiving pow er. • Check the pow er cord connections. Check the pow er switch and the pow er source. The machine is not selected as the def ault machi[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 108 The machine selects print materials f rom the wrong paper source. The paper option that wa s selected in the Pri n ti n g Pr efer ences may be incorrect. • F or many software applications, the paper source selection is f ound under the P aper tab within the Pri n t in g Pre fer [...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 109 Common P ostScript P roblems The f ollowing situations are PS language specific and may occur when sever al printer languages are used. The machine does not print P D F f i l e c o r r e c t l y . S o m e p a r t s o f gr aphics, text or illustr ations are missing. Incompatibility[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 110 Co mmon Windows P roblems Note R ef er to the Microsoft Windo ws User Guide sup plied with your compute r f or further inf ormation on Windows error messages. A P ostScript error page prints. The print job may not be Po s t S c r i p t . • Make sure that the print job is a P ost[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 111 Co mmon Linux Pr oblems Condition Suggested Solutions The machine does not print. • Check if the printer driv er is inst alled on your sy stem. Open Unified Driver Confi gur ator and switch to the Pri nt er s ta b in Pr i nt e r s configuration window to look at the list of avai[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 112 Note R ef er to the Linux User Guide sup plied with your computer f or f urther inf ormation on Linux error messages. Co mmon Macintosh P roblems Note R ef er to the Macintosh User Guide supplied wi th your computer f or further inf ormation on Macintosh error messages. Condition [...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 113 P r inting Quality P roblems If the inside of the machine is dirty or paper has been loaded improperly, there might be a reductio n in print quality. See the table below to clear the problem. Y our printer is designed to pr oduce consistently high-quality p rints. If you observ e [...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 114 Horizontal Line Deletions If there are areas of print deletions that appear across the paper: • The T oner Cartridge may not be instal led correctly. R emove and re-inst all the T oner Cartridge. (See Customer R eplaceable Units on page 90.) • The T oner Cartridge may be def e[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 115 Dark Spots or Marks If there are da rk spots or marks that ap pear in a r andom pattern on the page: • The paper path may be cont am inated with toner. Pr int sever al blank sheets to remov e the toner accumulations. • The T oner Cartridge may be def ectiv e or at the end of i[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 116 T oner particles are around bold char acters or pictures F or toner adherence issues: • Change the printer option and try again. Go to the Pr i nt i n g Pre fere n c e s , click the Pap e r tab, and set the paper type to Re c yc l e d . The top half of the paper is printed light[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 117 Curl or W ave • Ensure that the paper is loaded properly. • Check the paper type and qual ity. Both high temper ature and humidity c an cause paper curl. (See Media S pecification s on page 62.) • T urn the stack of paper ov er in the tray. Al so try rota ting the paper 180?[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 118 F urther Assist ance F or any additional help visit our customer website at www.xerox.com or contact the Xe r ox S u pp o r t Ce n te r quoting the machine serial number. Xe r o x S u p p o r t Ce n t e r I f a fau l t c a n n o t b e r e s o l ve d by fo llowing the display instr[...]

Gener al Care and T roub leshooting Xerox Phaser 4622 User Guide 119 Pr ess the up/down arrows to high light the option required. Pr ess OK . 4. If printing a report, press the left arrow to highlight Ye s at the Pr i n t? prompt and pres s OK . Maintenance Assist ant Maintenance Assist ant is a SMart eSolution available through C entreW are Intern[...]

Gener al Care and T roubleshooting X erox Phaser 4622 User Guide 120[...]

Xerox Phaser 4622 User Guide 121 9 Specif ications This chapter contains the specificati ons f or the mach ine. The machine adhe res to strict specifications, ap prov als and certifications. Th ese specific ations ar e designed to provide f or the saf ety of users and to ensure that th e machine oper ates in a f ully f unctional st ate. • Machine[...]

Specificat ions X erox Phaser 4622 User Guide 122 Machine Specif ications Fe a t u r e Specific ation Hardwa re Config uration P rocessor P aper T ray 1 (B ypass) and P aper T r ay 2 st andard Machine Size Base configur ation: width 18.7” x depth 21.3” x height 16.5” (W 476 x D 54 1 x H 420 mm) Machine W eight Appr ox 77.16 lb (35 k g) Access[...]

Specification s Xerox Phaser 4622 User Guide 123 P aper Supp ly Paper T ray 1 (Byp a ss T ray) Pa p e r Tray 2 Fe a t u r e Specification Cap ac i ty 100 sheets 20 lb (80 g/m²) bond pa per per tra y 20 sheets tr ansparencies 10 env elopes P a per W eights Support ed: 16 lb - 57 lb (60 g/m² to 216 g/m²) * Pa p e r S i z e s Pa per Sizes: A5 (210 [...]

Specificat ions X erox Phaser 4622 User Guide 124 P aper T r ays 3, 4, 5 & 6 (op tional) * Using heavier paper w eights can reduce the lif e expect ancy of components. High C apacity F eeder (optional) Output Modules Output T r ay Fin ish e r Fe a t u r e Specification Cap a c i t y 520 sheets 20 lb (80 g/m²) bond paper per tr ay P aper W eigh[...]

Specification s Xerox Phaser 4622 User Guide 125 Mailboxe s Fe a t u r e Specification P aper W eights 16 lb - 53 lb (60 g/m² to 163 g/m² ) P aper Sizes A5 SEF to Legal SEF Mailbox Bins 4 Mailbox Bin s Each bin can hold 100 sheets of 20 lb (80 g/m²) bond paper[...]

Specificat ions X erox Phaser 4622 User Guide 126 Electrical Specif ications Fe a t u r e Specific ation Fre q u e n c y 50/60 Hz Electrical V oltage 110 - 127 V AC / 220 - 240 V AC Av erage Pow er Consumption P ower Sav er (sleep) mode: 2.8 W atts Stand B y mode: Less than 120 W atts Running mode: Less than 900 W atts[...]

Specification s Xerox Phaser 4622 User Guide 127 P rint Specif ications Fe a t u r e Specification Compa tibility Windows 2000 / XP / 2003 / Vista / 2008 MAC OS X 10.3 - 10.5 Linux Speed Phaser 4620 65 ppm one-sided (Lett er) / 62 pp m (A4) Maximum P aper Size 8.5" x 14" Legal (216 mm x 356 mm) Eff ective P rinting Width 8.18” (208 mm) [...]

Specificat ions X erox Phaser 4622 User Guide 128[...]

Xerox Phaser 4622 User Guide 129 10 Saf ety This chapter includes: • Notices and Saf ety on page 130 • Saf ety Labels and Symbols on page 131 • Oper ational Saf ety Inf ormation on page 132 • Basic R egulations on page 136 • Material Saf ety Dat a on page 139 • Pr oduct Recy cling and Disposal on page 140 • Energy P rogr am Compliance[...]

Saf ety X erox Phaser 4622 User Guide 130 Notices and Saf ety Please read the f ollow ing instructions carefully bef o re operatin g the machine. Re f er to them as needed to ensure the con tinued saf e oper ation of your machine. Y our Xero x machine and supplies have been designed and tested to meet strict saf ety requ irements. These include saf[...]

Saf ety Xerox Phaser 4622 User Guide 131 Saf ety L abels and S ymbols All warnings and instructions mark ed on or sup plied with the machine should be f ollow ed. This W ARNING alerts users to areas of the mach i ne where there is the possibility of personal injury. This W ARNING alerts users to areas of the machine wh ere there are heated surf ace[...]

Saf ety X erox Phaser 4622 User Guide 132 Oper ational Saf ety Inf ormation Y our Xero x machine and supplies have been designed and tested to meet strict saf ety requ irements. These include saf ety agency exami nation, ap proval , and compliance with est ablished environmenta l standards. T o ensure the contin ued saf e operation of your X erox m[...]

Saf ety Xerox Phaser 4622 User Guide 133 L a s e r S a fe t y I n fo r m a t i o n CAUTION: Use of controls, adjust ments or perf ormance of procedures other than those specified herein may re sult in ha zardou s li ght e xposu re. With specific regard to laser saf ety, the machin e complies with perf ormance standar ds f or laser products set b y [...]

Saf ety X erox Phaser 4622 User Guide 134 • Nev er push ob jects of any kind into the ven tilation openings. • Never ov erride or “cheat” any of the electrical or mechanical interlock dev ices. • Nev er place this machine where people mi ght step on or tr ip on the p ower cord. • This machine should not be placed in a r oom unless prope[...]

Saf ety Xerox Phaser 4622 User Guide 135 Maintenance Inf ormation WA R N I N G : Do not use aerosol cleaners. Aerosol cleane rs can be explosiv e or flammable when used on electromechanical equipment. • Any oper ator machine maintena nce procedures will be describe d in the user documentation sup plied with the machine. • Do not carry out any m[...]

Saf ety X erox Phaser 4622 User Guide 136 Basic R egulations X erox has tested this machine to electromagnetic emission and immunity standards. These standards are designed to mitigate interf erence caused or received b y this mac hine in a typical office environment. United St ates (FCC R egulations) This machin e has been t ested and f ound to co[...]

Saf ety Xerox Phaser 4622 User Guide 137 European Un ion WA R N I N G : This is a Class A product. In a domestic envir onment this machine may c ause r adio interf erence in which c ase the user may be requir ed to t ake adequa te measur es. The CE mark ap plied to this machine symbolizes Xerox’s declar ation of conf ormity with the f ollowing ap[...]

Saf ety X erox Phaser 4622 User Guide 138 China R oHS R egulation[...]

Saf ety Xerox Phaser 4622 User Guide 139 Mat erial Saf ety Data F or Material Saf ety Data inf ormation regarding your printer, go to: North America: www.xerox.com/msds European Union: ww w.x erox. com /env iron men t_e urop e F or the Customer Sup port C enter phone numbers, go to www.xero x.com/offi ce/worldcont acts .[...]

Saf ety X erox Phaser 4622 User Guide 140 P roduct R ecycling and Disposal USA & C anada X erox oper ates a worldwide equipment tak e back an d reuse/recycle progr a m. Cont act your Xerox sales represent ative (1-800-ASK-XEROX ) to determine whet her this X erox machine is part of the progr am. F or more inf ormation about X erox e nvironment [...]

Saf ety Xerox Phaser 4622 User Guide 141 European Un ion WEEE Directiv e 2002/96/EC Pr oduct Recy cling and Disposal (EU Pr of essional/Business Environment) Ap plication of this symbol on y our equipment is confirmation that yo u must dispose of this equipment in complian ce with agreed national procedures. In accordance with E uropean legislation[...]

Saf ety X erox Phaser 4622 User Guide 142 Energy P rogr am C ompliance All Mark ets ENERG Y ST A R The X erox Phaser 4622 is ENERGY ST AR® qualified under the ENERGY ST AR Progr am Re quirements f or Imaging Equipment. The ENERGY ST AR and ENERG Y ST AR MARK are r egistered Unit ed States tr ademarks. The ENERGY ST AR Office Equipment Progr am is [...]

Saf ety Xerox Phaser 4622 User Guide 143 EH&S C ont act Inf ormation F or more inf ormation on Environment, Health, and Saf ety in relation to this Xerox machine and supplies, please cont act the f o llowing customer help lines: USA: 1-800 828-6571 Ca nada: 1-800 828-6571 Europe: +44 1707 353 434 Machine saf ety info rmation is also available o[...]

Saf ety X erox Phaser 4622 User Guide 144[...]

Xerox Phaser 4622 User Guide 145 Index Numerics 2-Sided, 33 Printing, 41 4-Bin Mailbox, 9, 34, 125 A Accessing Tools, 78 Accounting Enableme nt, 88 Active Jobs, 46, 71 Add Printer Wizard, 13 Adding Paper, 56 Advanced Options, 39 Advanced Paper Selection, 33 Alerts, 67 Alphanumeric Keys, 11 Arrow buttons, 11 B Back button, 11 Basic Safety Regulation[...]

X erox Phaser 4622 User Guide 146 Paper Feeding, 106 PostScript Problems, 109 Print Quality, 1 13 Printing, 107 Windows Printing, 110 FCC Regulations, 136 File Security, 85 Finisher, 34, 124 Finisher (Optional), 9 Front and Rear View, 9 Further Assistance, 25, 118 Fuser Unit, 10 G General Care, 23, 90 General Care and Troubleshooting, 89 General Se[...]

Xerox Phaser 4622 User Guide 147 Maintenance Assistant, 68 Maintenance Safety Information, 135 Material Safety Data, 139 Media Guidelines, 62 Media Specifications, 62 Media Types, 63 Menu button, 11 Messages, 104 Meter Assistan t, 68 Meter Reading, 68 Models and Components, 10 Moving the Machine, 96 Multiple Images, 37 N Network Port, 9 Network Set[...]

X erox Phaser 4622 User Guide 148 Printing Problems, 107 Printing Qual ity Problems, 113 Printing Reports, 118 Printing using Windows, 2 9 Problem Solving, 97 Problems Linux, 111 Macintosh, 112 Paper Feeding, 106 PostScript, 109 Print Quality, 1 13 Printing, 107 Windows Printing, 110 Product Recycling and Disposal, 140 Product Safety Certification,[...]

Xerox Phaser 4622 User Guide 149 Tray Paper Settings, 61 Trays, 16, 68 Troubleshooting, 89, 97 Troubleshooting Reports, 118 Turkey RoHS Regulation, 137 Type A USB Port, 9 Type B USB Port, 9 U United Sta tes (FCC Re gulations), 136 USB Memory Device Printing, 53 USB Memory Port, 9 User Guide, 25 User ID, 24 Using the Machine, 7 W Waste Toner Bottle,[...]

X erox Phaser 4622 User Guide 150[...]