Xerox WC PE120 Series manual

User Guide[...]

[...]

i About the User’s Guide This Laser MFP User’s Gu ide provides information y ou need for setting up your machine and install ing the supplied s oftware. I t also provides all of the det ailed instruct ions for using your m achine as a pr inter , a scanner , a c opier , and a facsimi le, and information for ma intaining and troubleshooting the m[...]

ii C ONTENTS Chapter 1: I NTRODUCTION Special Feature s ................. ................ ........................ .. 1.2 Unde rstanding Com ponen t Loca tions ..................... .......... 1.5 Front V iew .................... ........................ ................ .. 1.5 Rear Vie w ............................. ........................ ....[...]

iii Chapter 3: P APER H AN DLI NG Selecting Print Ma terials ....... ................ ........................ .. 3.2 Pape r Type, In put Sou rces, and Cap acities .................. 3.2 Guide lines for Paper and Spe cial Mater ials .................. 3.3 Loading Pape r .................... ................ ........................ .. 3.4 In the St[...]

iv Using Sp ecial Co py Fea tures ......................... .................. 5.9 Clone C opyi ng ....................... ................ ................ 5.10 Collation Copying .......................... ........................ 5.10 Auto Fit Co pying .................... ................ ................ 5.11 2 Side s on 1 P age C opyin g .....[...]

v Printing a P hone book List ..................... ........................ 7.27 Sendin g Broa dcas t Faxes ............................. ................ 7.28 Sendin g a Delay ed Fax ........................ ........................ 7.29 Sendin g a Prior ity Fax . ........................ ........................ 7.31 Adding Docu ments T o a Sch [...]

vi Chapter 10: U SING USB F LA SH D RIVE Abou t USB Flash Drives ....................... ................ ........ 10.2 Installing a U SB Fl ash Drive ................. ........................ 10.2 Scannin g to US B Flash D rive ........ ................ ................ 10.3 Scan ning With Default Se ttings ....................... ........ 10.3 S[...]

vii Printing a D ocum ent ............................ ................ .......... C.6 Canc eling a Print J ob .............. ........................ .......... C .7 Using Ad vance d Printing Features ......... ........................ .. C.7 Printing M ultiple P ages on One Sh eet of Pap er ............. C.7 Sched uling a Print Job ..............[...]

viii Important Precautions and Safety Information Safety Y our Xerox product and supplies have been designed a nd tested to meet strict safety requirements. These include Safety Agenc y approval, and compl iance to e stablished environmental sta ndards. Please read the following i nstructions carefully before operating the product and refer to them[...]

ix Unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this produc t. Use of other materials may result in poor performance and could create a hazardou s situation. Do not use aerosol cleaners. F ollow the instructions in the User Guide for proper cleaning methods. Never use supplies or cleanin[...]

x Laser Safety Statement WARNING:Use of c ontrols or adjustm ents or perform ance of pr ocedure s other than th ose specified here in may result in hazardous r adiation exposur e. With specific regar d to lasers, the equipment complies w ith laser product performa nce standards set by governmental, nationa l and internatio nal agencies as a Cl ass [...]

xi If you are managing the disposal of your Xero x product, please note that t he product contains Lead, and other material s whose disposal may be regu lated due to environmental consider ations. The presence of Lead is fully consistent with global regulations app licable at the time th at the product was placed on the market. F or recycling and d[...]

xii Regulations - Europe Certification to 1999/5/EC Radio Equipment & Telecom municat ions Termin al Equipme nt Directive This X erox product has been self -certifi ed by X erox for pa n-European single terminal connection to the a nalogue public sw itched telephone networ k (PSTN) in accord ance with Directive 1999/5/EC. The product has been d[...]

xii i Regu lat ions - USA Fax Send Hea der Requirements The T elephone Consumer Protection Act of 1991 makes it unlawful for any per son to use a computer or other electronic devi ce, including F AX machines, to send a ny messag e unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of [...]

xiv The T e lephone Compan y may mak e changes in it s facilities, equip ment, operati ons or procedures that could affect the oper ation of the equipment. If this happens the T e lephone Company will provide advance notice in order for you to make nece ssary modifications to maintain uninterrupted service. If trouble is experienced with this X ero[...]

xv Declara tion of Confo rmity (Europea n Countries) Approvals and Certi fications The CE marking ap plied to this product sym bolizes X erox Limited Declar ation of C onformit y wi th the follo wing applic able Di rectiv es of the European Un ion as of the dates indica ted: January 1 , 1995: Council Directive 73/23/EEC am ended by Counc il Directi[...]

xvi M EMO[...]

1 I NTRODUCTION Thank you f or purchasing this Xer ox multifun ctional product. Y our machine provides prin ting, copying, scanning, and fax ing functio ns! This chapter include s: • Special Featur es • Unde rstand ing Compone nt Locat ions[...]

Intro duc tion 1.2 Special Features Y our new machine is equipped with special features that improve the print quality . Y ou can: Print with excellent quality and speed • Y ou can print up to 1200 dpi [Best] . See page 4.8. • Y our machine prints A4-siz ed paper at up to 2 0 ppm and letter -sized paper at up to 22 ppm (pages per minute). Handl[...]

Introd ucti on 1.3 1 Expand the machine capacity • This machine has 32 MB of memory whic h can be expanded to 160 MB. • Y ou can install an optional 250-s heet tra y in your machine . This tr ay reduces how often you ha ve to add paper to the machine. • The W orkCentre PE120i comes with a built -in PostScript 3 Emulation *. •A Network inter[...]

Intro duc tion 1.4 Use a USB f lash driv e If you have a USB flash drive, y ou can use it in various ways with your mac hin e. • Y ou can scan d ocum ents and sa ve them on th e USB flas h drive. • Y ou can di rect ly pr in t d ata sto red o n th e U SB f las h dr ive . • Y ou can manage the USB flash drive. • Y ou can back up data and rest[...]

Introd ucti on 1.5 1 Understanding Com ponent Locations These are the main components of your machine: Front View Docum en t Guid es Document Inpu t T ray Docum ent C over Automatic Docume nt Feeder Toner Cart ridge Optional Paper Tray (Tray 2) The fi gure above shows an WorkCentre PE120i. Paper Output Extensi on USB Flash Dri ve Po rt Paper Tray ([...]

Intro duc tion 1.6 Rear V iew Control Board Cov er Parallel Conn ector USB Conne ctor Networ k Port (W orkCentre PE12 0i On ly) Tray 2 Ca ble Co nnec tor EXT Jack * The figure above shows an W orkCentre PE120i. * If your country has a different telephone connection system, this soc ket may be blocked. Rear O utp ut Sl ot (Face Up) Power Switch AC P[...]

Introd ucti on 1.7 1 Control Pa nel Functions WorkCentre PE120/120i 1 All ows yo u to st ore fre que ntly -dialed fax numbers and dial th em with the touch of a few buttons. Allow s y ou to sh ift t he o ne-to uch button s t o the nu mbe rs 21 th rough 40. 2 S C A N Allows you to access a list of your PC software progr ams that an image can be scan[...]

Intro duc tion 1.8 5 Confirms the selection on the display . Enter s Menu mode and scrolls throug h the menus a vai lable. Sends yo u back to the upper men u level. Stops an operation at any time . In Standby mode, clears/cancels the copy options, such as the darkness, th e document type se tting, the copy si ze, and the number o f copies. Starts a[...]

2 G ETTING S TARTED This chapter gives you step -by-step ins truct ions fo r setting up y our machi ne. This chapter include s: • Setting Up Your Machine Unpacking Installing the T oner Cartridge Loadi ng P ape r Connecting T e lephone Line T urni ng the Machine On • Setting Up the Machine System Changing the Displ ay Language Setting the M ach[...]

Gett ing St arte d 2.2 Setting Up Your Machine Unpacking 1 Remo ve the machine and al l accessories from the packing carton. Make sure that the machine has been packed with the foll ow ing item s: N OTES : • Th e appear ance of the power cord and the t elephone line cord may d iffer dep endin g on your c ount ry’s specif ica tion s. • The CD-[...]

Gett ing St arte d 2.3 2 2 Remo ve the packing ta pe from the front, back, a nd sides of the machine. 3 Gently pull the scan lock label until it comes awa y from the machine. Thi s will pull the sc anner locking switch into t he FORWARD (Unlocked) position automatically . N OTE : When y ou are mo ving the mach ine or d o not inte nd to use it for a[...]

Gett ing St arte d 2.4 Selecting a Lo cation Select a level , stab le place w ith ad equate s pace for a ir circulation. Allow extra space for opening door s and trays. The area should be w ell-ventilated and away f rom direc t sunlig ht or sources of heat, cold, and humidity . Do not set the machine close to the edge of your desk or table. Clearan[...]

Gett ing St arte d 2.5 2 Installing the Toner Cartridge 1 Open the front door . 2 Remo ve the starter toner cartridge from its bag. Gently shak e t he c art rid ge 5 o r 6 tim es to di str ibu te th e to ner . Thoroughly shaking the ca rtridge will assure maximum copies per cartr idge. N OTE : If toner get s on your clot hing, wipe it off with a dr[...]

Gett ing St arte d 2.6 3 Hold the toner cartridge by the handle. Slowly insert the cartridge into th e opening in the mac hine. T a bs on the sides of the cartridge and corr esponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely . 4 Close the front door . Make sure that the door [...]

Gett ing St arte d 2.7 2 Loading Pa per The paper tray can hold a maxim um of 250 sheets of 20 lb (75 g/ m 2 ) pl ain pape r . T o load a stack of Le tter-sized paper: 1 Pull open the paper tray and remov e it from the machine. N OTE : If yo u want to lo ad a d iffer ent s ized paper , you ne ed to adjust the paper guide s. Fo r details, see page 2[...]

Gett ing St arte d 2.8 4 Pa y attention t o the paper limi t mark on bot h inside w alls of the tray . P aper overloadin g may cause paper jam s. 5 Insert and slide the pa per tray back into the machine. N OTE : Aft er you load pa per , you nee d to set up you r machin e for the paper t ype and size you lo aded. See page 2.21 for copyi ng and faxin[...]

Gett ing St arte d 2.9 2 Changing the Size of the Paper in the Paper Tray T o load longer sizes of paper , such as Legal-sized pa per , you need to adjust the paper guides to extend the paper tray . 1 After pressing and unlatching the guide lock, s lide the paper length guide out comple tely to extend the paper tray to its full length. 2 After inse[...]

Gett ing St arte d 2.10 3 Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack. N OTES : • Do not push t he paper wid th guid e far eno ugh to cause the materials to warp. • If y ou do not adjust th e paper width gui de, it ma y cause paper jams.[...]

Gett ing St arte d 2.11 2 Connecting Telephone Line Plug one end of the supplied telephone line cord into the LINE jack on the machine and the othe r end into the wall jack. If yo u wan t to u se you r ma chin e to r ece ive bo th faxes and voic e calls, you will need to connect a teleph one and/or answering machine to your machine. Plug your phone[...]

Gett ing St arte d 2.12 Connecting a Printer Cable For Local Printing T o p rint from your computer in a local en vironment, you need to connect your machine to a computer with either a Universal Serial Bus (USB) cabl e or a parallel cable. N OTE : Y ou only ne ed to connec t one of the cab les me ntio ned above. Do not use the pa rallel and the US[...]

Gett ing St arte d 2.13 2 Using a Parallel Cab le N OTE : Conn ecting the machine to th e parall el port of the comput er requires a certif ied p arall el cable . Y ou need to buy an IEEE-1284 co mpliant parallel cable that is 3 m or less in l ength. 1 Make sure that both the machi ne and the computer ar e turned off . 2 Connect the pa rall el cab [...]

Gett ing St arte d 2.14 For Network Printing (Wor kCentre P E120i on ly) Y ou can attach your machine to a network using an Ethernet cable (UTP cable with RJ.45 connector). The W orkCentre PE120 i has a built -in network interface card. 1 Make sure that both the machi ne and the computer ar e turned off . 2 Plug one end of the Ethernet cable into t[...]

Gett ing St arte d 2.15 2 2 Press the power switch to turn the machine on. “W arming Up Please W ait” app ears on the display indi cating that the machine is now on. T o view your display text in another language, see page 2.16 . C AUTIONS : • The fuser area i nside the rear door of your machine becomes very h ot w hen in use. T ake ca re no [...]

Gett ing St arte d 2.16 Setting Up the Machine System Changing the Display Language T o cha nge the language that displays on the control panel, follow these steps: 1 Pres s Menu until “Machine Setup” appears on the top line of the display . 2 When “L anguag e” appe ars on th e bottom line of the display , press Enter . The current setting [...]

Gett ing St arte d 2.17 2 If there is a number alrea dy set, the number appea rs. 3 Enter your fax number using the number keypad. N OTE : If you make a mistake whil e enteri ng numbers, pres s the W butt on t o delete the last d igit. 4 Pres s Ent er when the number on the display is correct. The display asks y ou to enter an ID . 5 Enter your nam[...]

Gett ing St arte d 2.18 1 When you are prompted to enter a letter , locate the button la beled with the character you want. Press the button until the correct letter appear s on the display . F or example, to enter the letter O , press 6 , labeled with “MNO. ” Each time you press 6 , the display shows a different letter , M , N , O , and finall[...]

Gett ing St arte d 2.19 2 Keypa d Letter s and Numbers Changing Numbers o r Name s If you make a mista ke while entering a number or name, press the W button to delete the l ast digit or cha racter . Th en enter the correct number or character . Inserting a Pause With some tel ephone syst ems, you must dia l an acc ess code (9, for example) and lis[...]

Gett ing St arte d 2.20 Setting the Time and Date The current time and date are shown on the display when your m a c h i n e i s o n a n d r e a d y t o w o r k . A ll o f y o u r f a x e s w i l l h a v e t h e time and date printed on them. N OTE : If power t o the mach ine is cut off , you may n eed to re set the correct time and date once t he [...]

Gett ing St arte d 2.21 2 5 Pres s Enter when the time and da te on the display is correct. When you enter a wrong number , the machine beeps and does not proceed to the next step. If this happens, just reenter the correct number . Changing the Clo ck Mode Y ou can se t your machine to display the current time usi ng either a 12-hour or 24-hour for[...]

Gett ing St arte d 2.22 If the optional T ra y 2 is instal led, “T ray1 Siz e” display s on the bottom line. 3 If ther is no optio nal T ray 2 ins talle d, press Enter . If the optional sec ond tray is installed, use the scroll button ( W or X ) to select the paper tray y ou want to use and press Enter . 4 Use the scroll button ( W or X ) to se[...]

Gett ing St arte d 2.23 2 Speaker, Ringer, Ke y Sound, and Alarm Sound 1 Pres s Menu until “Sound/V olume” a ppears on the top line of the display . 2 Press the scroll button ( W or X ) to scroll through the options. Press Enter when you see the desired sound option. 3 Press the scroll button ( W or X ) to display the desired status or volume f[...]

Gett ing St arte d 2.24 Setting the Dial Mode Y ou can se lect the type of the te lephone dial system where your ma chin e is con nec ted . N OTE : The Dial Mode sett ing may be unav ailabl e depending o n your co untry . 1 Pres s Menu until “F ax Setup” appears on the top line of the display . 2 Press the scroll button ( W or X ) unt il “D i[...]

Gett ing St arte d 2.25 2 N OTE : When PC -printing, you can also turn on or off th e toner save mode in printer propert ies. See page 4.8. Toll Save Mode Using the Toll Save button on the control panel, you can quickly set your machine to send the document(s) st ored in memory during a preset time slot, when the call charge is lower . T oll Save m[...]

Gett ing St arte d 2.26 T o tur n the toll save mode off , press Toll Save agai n. The bu tton backligh t turns off and the mode is deactivated. N OTE : Once the t oll-saving time is se t, the Toll S ave button allow s you only to enabl e or di sable the tol l sa ve mod e. T o change the time se tting, use the Toll Sa ve item in the Advanc ed Fax m[...]

Gett ing St arte d 2.27 2 Y ou can se t the length of time for which the scan lam p waits after a scan job is completed b efore it switches to the powe r save mode. 1 Pres s Menu until “Machine Setup” appears on top line of the display . 2 Press the scroll button ( W or X ) until “Scan PWR Save” appears on the bottom line. Press Enter . 3 P[...]

Gett ing St arte d 2.28 Installing Xerox Drivers Y ou must install the print er driver us ing the supplied X erox driver CD after you ha ve set up your machine and connected it to your computer . Xerox D river CD contains: • PCL Printer dr iver - Use this driver to take full adva ntage of your printe r's features. Use in the Windows envir on[...]

Gett ing St arte d 2.29 2 Instal ling Xerox dr ivers in W indow s Sys tem R equ ir ement s Before you begin, ensure that your system meets the minimum requirements. Installing Xero x Drivers in Microsoft Windows XP or Windows 2000 using the USB port 1 Plug the USB cab le into the PE120 and connect to your Per sonal Computer (PC). Start your PC and [...]

Gett ing St arte d 2.30 3 The "F ound New Hardw are Wizard" will display . Confirm that the radio button "Install the software automatically" is chosen. Click Next . 4 The Wizard will begin to install the scan driver for the PE120. 5 When the "Completing the Found New Hardware Wizard" screen displays click Fini sh . Th[...]

Gett ing St arte d 2.31 2 9 When the "Completing the Found New Hardware Wizard" screen displays click Fini sh . The PCL print driver for the PE120 is now loaded. 10 From within Micr osoft Windows click Start and t hen Settings and then Printers and Faxes . Click on the "X erox WC PE120 series PCL6" printer object and then select[...]

Gett ing St arte d 2.32 3 When the language selection window appear s, select the appropriate l anguage and the n click Cont inue . 4 Choose the components you want to install and then click Continue . 5 Click Continue . 6 Click Fini sh . The driv er installation is now complete. Installing Xero x Drivers in Microsoft Windows 98 or W indows Millenn[...]

Gett ing St arte d 2.33 2 2 Insert the X erox Drivers CD i nto the CD-ROM drive. 3 The "Add New Hardw are Wizard " will displa y . Click Next . 4 Confirm that the ra dio button "Search for the best driver for your devi ce" is chosen. Click Next . i) In W indows Millennium (ME) the add Hardware Wizard will search and find the sca[...]

Gett ing St arte d 2.34 9 From within Micr osoft Windows click Start and t hen Settings and then Printers . Double-click the Add Printer ico n. 10 The Add Printer Wizard w ill begin. Click Next . Choose "Local Printer" and cl ick Next . 11 At the next screen click Have Disk , and browse t o your CD- ROM drive. Open the "driver" [...]

Gett ing St arte d 2.35 2 13 Click the port that the printer cable is attached to, in this case USB and click Next . 14 Y ou can type in a name for your new printer or accept the default then click Next . 15 Choose "Y es" to pr int a test page and click Finish . The PE120 driver will now be insta lled and a test page shoul d print.[...]

Gett ing St arte d 2.36 Printer Driver Fe atures Y our pri nte r dr ive rs s uppo rt the f oll owi ng st an dard feat ures : • Paper sour ce select ion • Paper size, orient ation, and media type • number of c opies The following table lists a general overvi ew of features supported by your printer d rivers. Featur e PCL 6 Printer Driver PostS[...]

Gett ing St arte d 2.37 2 Using C ontrolCentre Using ControlCentre, you can create an d edit Phonebook ent ries fro m yo ur comp ute r an d set up p rin t a nd sc an syst em d ata options. Y ou can also configure the destination launches when you use the Scan-to... button on the control panel (see page 2.38), and upd ate the firmware of the machine[...]

Gett ing St arte d 2.38 3 From Programs , select Xerox WC PE120 Series and then ControlC entre . The ControlCentre window opens. 4 The ControlCentre window provides the following tabs: Scan Settings , Phonebook (only for the W orkCentre PE120/120i), Printer , an d Firmwa re Update . T o exit, click the Exit button at the bottom of each tab. F or fu[...]

Gett ing St arte d 2.39 2 The Phonebook Tab Click the Phoneboo k tab to create and edit Phonebook entries. When you click Group di al , the following window opens. Read s the Phonebook entries from the ma chin e to th e ControlCentre. Downloads the Phonebook entries from the Con tr olCe ntr e to th e mac hi ne. Phonebook entries Deletes all Phonebo[...]

Gett ing St arte d 2.40 The Pri nter Tab Click the Printer tab to configure print sy stem settings. The Fi rmwa re Updat e Tab Click the Firmwa re Update tab to update the firmware of your machine. This feature should be used by an authorized technician. Please consult with the purchase point. Dow nloa ds the settings made in t he ControlCentre to [...]

3 P APER H ANDL ING This chapter introdu ces you to the basic s of selecting print material s and loading them into y our machine. This chapter include s: • Selecting Print Materials • Loading Pape r • Selecting an Output Location[...]

Paper Hand ling 3.2 Selecting Pri nt Materials Y ou can pr int on a variety of print materi als, such as p lain paper , envelopes, labels, tr ansparencies, and etc.. Always use print materials that mee t the guidelines for use with this machine. See “Paper Specifications” on pa ge E.6. T o get the be st possible print quality , use only high -q[...]

Pape r Ha ndling 3.3 3 Guidelines f or Pape r and Special Ma terials When selecting or loading paper , envelopes, or other special material, keep these guidelines in mind: • Alwa ys use pap er and other materials that conform with the spe cifi ca tion s lis ted und er “Pape r Spe cif ica tio ns” o n pa ge E .6. • Attempting to print on damp[...]

Paper Hand ling 3.4 - T o avoid smudging caused by fingerprints, handle them carefully . - T o avoid fading, do not expose printed transparenci es to prolonged sunlight. •F o r l a b e l s : - V erify that their adhesive material can toler ate a fusing temperature of 200 o C (392 o F) for 0.1 second. - Make sure that there is no exposed a dhesive[...]

Pape r Ha ndling 3.5 3 The paper level indicator on the front of the paper tray shows the amount of paper cur rently left in the tray . When the tray is empty , the ind icator of the bar is co mpletely lowered. T o load pap er , p ull open the paper tray and l oad paper with the side to be printed on face dow n. Y ou can load letterhead paper with [...]

Paper Hand ling 3.6 In the By pass Tray The Bypass tray can hold several sizes and types of print material, such as transparenci es, postcards, note car ds, and envelopes. It is useful for single page printing on letterhead or colored paper . Y ou ca n load approximately 50 shee ts of plain paper , 5 envelopes, 5 tr ansparenci es, 5 sheets of card [...]

Pape r Ha ndling 3.7 3 3 Load the print ma terial with the side t o be printed on facing up . F or envelopes, load them with the flap side dow n and with the stamp area on the top left side. N OTES : • If envelo pes jam while printin g, try red ucing the nu mber of envelopes in the Bypass tray . • If y ou wan t to print on previou sly printe d [...]

Paper Hand ling 3.8 6 If you w ant the ma chine to stack the printed pa ges on the rear output slot, open the rear door to use the rear output slot. C AUTION : Make sure to open the rear output slot when yo u print on tr ansparencies . If not, they may tear whil e exiting t he machine. 7 After printing, fold away the paper suppor t extension and cl[...]

Pape r Ha ndling 3.9 3 3 Squeeze the width guide and a djust it to the width of the print materi al without bendi ng it. 4 If you w ant the ma chine to stack the printed pa ges on the rear output slot, open the rear door to use the rear output slot. C AUTION : Make sure to open the rear output slot when yo u print on tr ansparencies . If not, they [...]

Paper Hand ling 3.10 Selecting an Output Location The machine has two output locations: the rear output slot (face up) and the front output tray (face down). T o use the front output tray , make sure that the rear door is closed. T o us e the rear output slot, open the rear door . N OTES : • If pa per comin g ou t of t he f ront outp ut tray h as[...]

Pape r Ha ndling 3.11 3 Printing to the Rear Output Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from th e Bypass t ray to the rear output sl ot provides a str aight pape r pat h . Using t he rear output sl ot might improve the output quality with the following: •e n v e l o p e s •l a b e l s • [...]

Paper Hand ling 3.12 M EMO[...]

4 P RINTING T ASKS This chapter explains how to print your document s in Windows and h ow to us e the pr int settings . This chapter include s: • Printing a Document in Windows • Printer Setting s • Printing Multiple Page s on One Sheet o f Paper •P r i n t i n g P o s t e r s • Fitting Your Document to a Selected Paper Size • Printin g[...]

Printing Task s 4.2 Printing a D ocument in Windows The following procedure describes th e general steps required for printing from various Windows ap plications. The exact st eps for printing a doc ument may vary depending on the ap plication pro gr am yo u ar e usi ng. R ef er t o th e Us er’ s Gui de of y ou r software application for the exac[...]

Printing Task s 4.3 4 Canceling a Pri nt Job There are two ways to cancel a print job: T o sto p a print job from the control panel: Press the Stop/Clear button. Y our machine finishes printing the page that is moving through t he machine and deletes the rest of the p rint job. Pressing the button cancels only the cu rrent job. If more than one pr [...]

Printing Task s 4.4 Printer Settings Y ou can use the Xerox WC PE120 Series printer properties window , which al lows you t o access all of th e printer options you need when using your machine. When the printer properties are displayed, you can review an d change whatev er settings are needed for your print job. The printer’ s properties window [...]

Printing Task s 4.5 4 Layout tab The Layout tab provides options to ad just how the docume nt appears on the pr inted page. The More Layout Op tions includes Multiple Pages pe r Side , Poster , Fit to Page , and Reduce/Enlar ge . See page 4.2 for more information on accessing printer pr operties. Property Description Orientation Orie ntation allows[...]

Printing Task s 4.6 Paper Tab Use the following options for paper handling. See page 4.2 for mor e in for ma tion abo ut a cce ss ing p rint er p rop er tie s. Click the Paper tab to access many paper proper ties. Property De script ion Print Quantity Print Quantity allows you to choose the number of copie s to be printed. Y ou can enter up to 9 99[...]

Printing Task s 4.7 4 Type Make sure that Type is s et to Printer Defa ult . If y ou load a differ ent type of p rint material, select the corresponding paper type. F or more information about print materials, see Chapter 3 , P aper Handling. If yo u use cott on paper , set th e paper typ e to Thick for the be st pr inti ng. T o use re cycled p ape[...]

Printing Task s 4.8 Image Options Tab Use the following opt ions to adjust the print quality for your specific printing need s. See page 4.2 for more information a bout accessing printer pr operties. Click the Image Option s tab to display the properti es shown below. Property Description Print- Quality Mode Y ou can select the p rinting resolution[...]

Printing Task s 4.9 4 Toner Save Mode Selec ting t his o ption exten ds t he life of yo ur toner cartridge and reduces your cost per page withou t a signif ican t reduct ion in th e print qua lity . • Use Printer’s Se tting : When you select this opti on, the T oner Save fe atur e is determin ed by t he setti ng yo u’ve made on the control pa[...]

Printing Task s 4.10 Graphic Options (continued) Property Description 4 • Print Page as Bitmap : When this opti on is select ed, th e driver do wnload s any fonts as graphics. Wh en printing documents with high gr aphic content and re lativ ely few T rue T ype font s, printing performance (sp eed) may be enhanc ed in this s etting . Print All Tex[...]

Printing Task s 4.11 4 Output Options Tab See pag e 4 .2 fo r mo re info rma tio n ab out acc es sing pr int er properties. Click the Output Options tab to access the following feat ures: Option Description Print Order Print Order : Y ou can set the sequ ence for the pages to print. Sele ct the print order from the d rop-d own l ist . • Normal : [...]

Printing Task s 4.12 Watermar k Tab See pag e 4 .2 fo r mo re info rma tio n ab out acc es sing pr int er properties. Click the Watermark tab t o create a background image of text to print on eac h page of y our doc ument. F or detail s abou t the Waterma rk op tion, s ee “U sing W at ermar ks” on page 4.20. Collate When this o ptio n is select[...]

Printing Task s 4.13 4 About Tab Use the About tab to display the copyright notice a nd the version number of the driver . If you hav e an Internet browser , you can connect to t he Internet by c licking on anywhere on the screen. See page 4 .2 for more informatio n about accessing printer proper ties. Printer Confi guration Tab If you access print[...]

Printing Task s 4.14 3 Click Save . T o use a saved setting, select it from the Favori tes drop-down list. T o de let e a fa vorite se ttin g it em, sele ct it fro m th e lis t and cli ck Delete . Y ou can also restore the printer driver’s default settings by selecting Printer Default from the list. Using Help Y our machine ha s a help screen tha[...]

Printing Task s 4.15 4 Printing Multiple Pages on One Sheet of Paper Y ou can sel ect the number of pages to print on a si ngle sheet of paper . T o print more than one pa ge per sheet, the pages ar e reduced in size and ar ranged in the order you specify . Y ou ca n print up to 16 pages on one sheet. 1 T o chang e the pri nt se ttin gs fro m you r[...]

Printing Task s 4.16 6 Click OK . 7 Click the Paper tab and select the pa per source, size, and typ e . 8 Click OK and print the document . Printing Posters Y ou can print a single-pa ge document onto 4, 9, or 16 sheets of paper , for the purpose of pasting the sheets together to form one poster-sized document. 1 T o chang e the pri nt se ttin gs f[...]

Printing Task s 4.17 4 stretched to cover 4 physical pa ges. If you select Custom , you can manually set the scale rate of the imag e in the Scale Factor input box. Specify an overlap in millimeters or inches to make it easier to reconstruct the res ulting poster . 5 Click OK . 6 Click the Paper tab and select the pa per source, size, and typ e . 7[...]

Printing Task s 4.18 Fitting Your Document to a Selected Paper Size Y ou can s cale your pr int job to any paper si ze regardless of the original document size. This can be useful when you w ant to check the fine details on a sm all document. 1 T o chang e the pri nt se ttin gs fro m you r soft ware appl icati on, access prin ter properties. See pa[...]

Printing Task s 4.19 4 Printin g a Reduced or Enlarged Document Y ou can chan ge the size of a pa ge’ s content to appea r larger or smaller on the prin ted page. 1 T o chang e the pri nt se ttin gs fro m you r soft ware appl icati on, access prin ter properties. See pa ge 4.2. 2 From the Layout tab, click the More Layout Optio ns button. 3 Selec[...]

Printing Task s 4.20 Using Wa termarks The W ater mark opti on a llo ws you to p ri nt t ext o ver a n exi sti ng document. For example, you ma y want to have large gra y letters reading “DRAF T” or “CONFIDENT IAL ” pr inted diagona lly across the first page or all of the pages of a document. There are severa l predefined watermarks that co[...]

Printing Task s 4.21 4 Creating a Watermark 1 T o chang e the pri nt se ttin gs fro m you r soft ware appl icati on, access prin ter properties. See pa ge 4.2. 2 Click the Watermark tab. 3 Select [No Watermark] on the Current Wate rmarks section. 4 Enter the text message you want to pr int in the Watermark Message box . The message displays in the [...]

Printing Task s 4.22 Editing a Watermark 1 T o chang e the pri nt se ttin gs fro m you r soft ware appl icati on, access prin ter properties. See pa ge 4.2. 2 Click the Watermark tab. 3 Select the watermark you w ant to edit on the Current Watermarks section. Y ou ca n change the watermark message and the opti ons. Refer to page 4.21. 4 Click Updat[...]

Printing Task s 4.23 4 About Sharing the Ma chine on a Network If you work in a networked environment, you can connect your machine to the networ k. Locally-Shared Machine Y ou can con nect the machine directl y to a selected computer , which is called the “host computer” on the network. The machine can the n be shared by other users on the net[...]

Printing Task s 4.24 Setting Up a L ocally-Sha red Machin e In Windows 98/Me Setting Up the Host Computer 1 Start Windows. 2 From th e Start menu, select Control Pan el from Settings an d dou ble -cl ick on the Network icon. 3 Check the File and Print Shar ing box , and cli ck OK . Clo se the window . 4 From the Start menu, select Printers from Set[...]

Printing Task s 4.25 4 In Windows NT 4.0/2000/XP Setting Up the Host Computer 1 Start Windows. 2 F or Windows NT 4.0/20 00, from the Star t menu, select Settings and then Printers . F or Windows XP , from the Start menu, select Printers and Faxes . 3 Double-click y our machine icon. 4 From the Printer menu, select Sharing . 5 F or Windows NT 4. 0, [...]

Printing Task s 4.26 9 In the Enter a p ort name field, enter the shared name. 10 Click OK and click Clos e . 11 F or Windows NT 4. 0, click OK . F or Windows 20 00/XP , cl ick Apply and cli ck OK .[...]

5 C OPYING This ch apter gives you step -by-step instructions for c opying docu men ts. This chapter in cludes: • Loading Pape r for Copy ing • Selecting the Paper Tray • Pre pari ng a Docume nt • Making Copie s on the Doc ument Glass • Making Copies fro m the Automatic Document Feed er • Setting Copy Option s • Using Special Copy F e[...]

Copying 5.2 Loading Paper f or Copy ing The instructi ons for loading prin t materials are th e same whether you are printing, faxing, or copyi ng. For f urther details, see page 2. 7 for loading in the p aper tray and page 3.6 for loading in the Bypass tr ay . N OTE : For copying, you can only use Letter-, A4-, Legal-, Fol io-, Executive-, B5-, A5[...]

Copy ing 5.3 5 Preparing a Doc ument Y ou can use the document glass or the Automatic Document Feeder (ADF) to loa d an original document for copying, scanning, and sending a fa x. Using the ADF , you can load up t o 50 do cuments ( 47~ 105 g/ m 2 , 12.5 ~ 28 lb) for one job. Y ou can, of course, place only one sheet at a tim e on the document glas[...]

Copying 5.4 Making Copies on the Document Glass 1 Lift and open the document cover . 2 Place the doc ument face down on the document gl ass and align it with the registration guide at the top left corner of the glass. N OTE : Make sure that n o documents are in the ADF (Au tomatic Document Feeder). If a docume nt is detected in the ADF , the machin[...]

Copy ing 5.5 5 4 Customize the copy sett ings including number of copies, copy size, da rkness, and origin al type, by using the control panel buttons. See “Setting Copy Options” on pa ge 5.7. T o clear the settings, use the Stop/Cl ear button. 5 If necessary , you can use spec ial copy features, such as Poster , Auto Fit, Clone, and 2 Sides on[...]

Copying 5.6 2 Adjust the docum ent guides to the docume nt size. 3 Customize the copy sett ings including number of copies, copy size, da rkness, and origin al type, by using the control panel buttons. See “Setting Copy Options” on pa ge 5.7. T o clear the settings, use the Stop/Cl ear button. 4 If necessary , you can use spec ial copy features[...]

Copy ing 5.7 5 Setting Copy Options The buttons on the control panel let you select all basic copy options: darkness, documen t type, copy size, and number of copies. Set the following options for t he current copy job before pressing Start to make copies. N OTE : If you press Stop/Clear while setting the copy options, all of the options you have s[...]

Copying 5.8 Reduced/Enlarged Copy Using the Reduce /Enlarge button, you can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the document glass or from 25% to 100% from the ADF . Note that the zoom rate available is different dependin g on the document loading method . T o sel ect from the predefin[...]

Copy ing 5.9 5 Number of C opies Using the No. of Cop ies button, you can select the number of copies from 1 to 99. 1 Press No. of Copies . 2 Press the s croll button ( W or X ) until the number you want appear s on the display . Pressing and holding the b utton allows you to quickly scroll to the number you want. Y ou can also enter the value usin[...]

Copying 5.10 Clone Copying This special copy feature ca n be applied only when you p lace a document on the docu ment glass. If a document is detecte d in the ADF , Clone copying feat ure does not work. 1 Place the docum ent to be copied on the do cument glass, and close the cover . 2 Press More Features . 3 Press More Features or the scroll button[...]

Copy ing 5.11 5 Auto Fit Copying This special copy feature ca n be applied only when you p lace a document on the docu ment glass. If a document is detecte d in the ADF , Auto Fit copying does not work. 1 Place the docum ent to be copied on the do cument glass, and close the cover . 2 Press More Features . 3 Press More Features or the scroll button[...]

Copying 5.12 3 Press More Feature s or the scroll button ( W or X ) until “2 side s i n 1pg ” di spl ay s on the bott om l ine . 4 Press Enter to m ake your sele cti on. 5 If necessary , custom ize the copy settings, includin g number of copies, dark ness, and original type, by using the control panel buttons. See “Setting Cop y Options” on[...]

Copy ing 5.13 5 Poster Copying This special copy feature ca n be applied only when you p lace a document on the docu ment glass. If a document is detecte d in the ADF , the Poster copying feature does not work. 1 Place the docum ent to be copied on the do cument glass and c los e th e co ve r . 2 Press More Features . 3 Press More Features or the s[...]

Copying 5.14 Changing the Default Settings The copy options, inclu ding darkness, origi nal type, copy size, and number of copies, can be set to the most frequently used modes. When you copy a docu ment, the default se ttings are used unless they are changed by using the corresponding buttons on the control panel. T o cr eate your own default sett [...]

Copy ing 5.15 5 Setting the Time O ut Option Y ou can se t the time the machine waits befor e it restores the default copy settings, if you do not start copying after changing them on the control panel. 1 Press Menu on the control panel until “Copy Setup” appears on the top line of the display . 2 Press the scroll button ( W or X ) to display ?[...]

Copying 5.16 M EMO[...]

6 S CANNING Scanning with your machine lets you turn pictures and text into digital files on your computer . Then you can fax or E-mail the files , display them on y our web site, or us e them to create projects that you can print usin g the WIA dri ve r . This chapter in cludes: •S c a n n i n g B a s i c s • Scanning From the Control Panel to[...]

Sca nning 6.2 Scanning Basics Y our X erox WC PE120 Series offers three wa ys to scan. These are: • From the control panel on your machine to an application: Use the Scan-to... button on the control p anel to initiate scanni ng. As sign the TWAIN-compl iant software, such as Adobe Phot oDelux e or Adobe Ph otoshop , to the machi ne by selecting i[...]

Scanning 6.3 6 Scanning From the Control Panel to an Applicati on 1 Make sure that your machine and computer are turned on and properly connected to eac h other . 2 Load the document(s) face up into the ADF . OR Place a single docum ent face down on the docum ent glass. For details about loading a document, see pag e 7.6. 3 Press Scan-to... . on th[...]

Sca nning 6.4 Scanning Using the WIA Driver Y our machine al so supports the Windows Ima ge Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft  Windows  XP and works with digita l cameras and sc anners. U nlike the TWAIN driver , the WIA driver allows you to scan and easily manipulate ima[...]

Scanning 6.5 6 5 Cli ck Next . 6 Enter a pict ure na me, and selec t a fi le for mat and destinat ion to save the picture. 7 Foll ow the on-screen instructions to edit the p icture after it is copied to your computer . N OTE : If you want to cancel the scan job, press t he Stop /Cl ear butt on on the co ntrol panel. Scanning to USB Flash Drive Usin[...]

Sca nning 6.6 M EMO[...]

7 F AXING This chapter gives you infor mation about using your machine as a fax machine. This chapter include s: • Setting Up the Fax System •S e n d i n g a F a x • Rec eiving a Fax • Automatic Dialing • Other Ways to Fax • Additiona l Featur es[...]

Faxing 7.2 Setting Up the Fax System Changing the Fax Setup options 1 Press Menu until “F ax Setup” appears on the top line of the display . The first av ailable menu item, “R eceive Mode, ” displays on the bottom line. 2 Press the scroll button ( W or X ) until you see the desired menu item on the bottom line and pr ess Enter . 3 Use the s[...]

Faxing 7.3 7 Availabl e Fax Setup Options Option Descript ion Re c ei v e M od e Y ou can se lect the default fax re ceiving mode. •I n Tel mod e, you can re ceive a f ax by picki ng up the han dset of the exte nsi on phone and then press ing the remote receiv e code (see page 7.4). Alternatively , you can press Manual Dial (you can hear a fa x t[...]

Faxing 7.4 MSG Confirm Y ou can se t your machine to print a re port showing whether a transmission was successful, ho w many pages were sent, and more. The a v ailable opt ions are On , Off , and On-Err , which prints only wh en a tr an smissi on is not successful. Auto Re port This produces a report with detail ed info rmatio n abo ut t he p revi[...]

Faxing 7.5 7 DRPD Mode Y ou can receive a call u sing the Distinctive Ring Pattern Detect ion (DRPD) fe ature, whi ch enables a user to use a single telephone line to answer sever al dif ferent t elephon e numbers. In this menu, you can set t he machine to recogni ze which ri ng pat terns to answer . For deta ils a bout this f eat ure, see page 7.1[...]

Faxing 7.6 Sending a Fax Loading a Document Y ou can use the Automatic Document F eeder (ADF) or the document glass to load an original document for faxing. Using the ADF , you can load up to 50 sheets of 75 g/m 2 (20 lb) paper at a time . Y ou can, of cou rse, pl ace only one sheet at a ti me on the document gl ass. For details about prep aring a [...]

Faxing 7.7 7 2 Adjust the document guide on the ADF to match the w idth of the document. N OTE : Dust on the A DF glass may cause black lines on the prin tout. Keep it always clean . To fax a document from the document glass: 1 Lift and open the document cover .[...]

Faxing 7.8 2 Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass. N OTE : Make sure that no other do cuments are in t he ADF (Automatic Docume nt Feeder). If a do cument is det ected in the ADF , the machine giv es it priority over th e document on t he document glass. 3 Cl[...]

Faxing 7.9 7 Selecting the Paper Tray After loading the pr int material for fax output, you have to select the paper tray y ou will use for the fax job. 1 Press Menu on the control panel. The first av ailable menu item, “Paper Setting, ” appea rs on the top line of the display . 2 Press the scroll button ( W or X ) until “F ax T ray” appear[...]

Faxing 7.10 2 By pressing Resolution or the scroll button ( W or X ), you can choose from Standard, Fine, Super Fi ne, Photo F a x, and Color F ax. 3 When the mode you want to use displays, press Enter to make your sel ecti on. The documen t types recommended for the resoluti on settings are described in the table below: N OTES : • F or memory tr[...]

Faxing 7.11 7 Sending a Fax Automatically 1 Load the document(s) face up into the ADF . OR Place a single docume nt face down on the d ocument glass. F or detai ls about loading a docum ent, see pa ge 7.6. 2 Adjust the d ocument r esolution to suit your fax needs (see page 7.9). If you need to change the darkness, see page 7.3. 3 Enter the remote f[...]

Faxing 7.12 Sending a Fax Manually 1 Load the document(s) face up into the ADF . OR Place a single docume nt face down on the d ocument glass. F or detai ls about loading a docum ent, see pa ge 7.6. 2 Adjust the d ocument r esolution to suit your fax needs (see page 7.9). If you need to change the darkness, see page 7.3. 3 Press Manual Dial . Y ou [...]

Faxing 7.13 7 Confirming Transmission When the last page of your document has been sent successfully , the machine beeps and returns to Stan dby mode . When something goes wrong while send ing your fax, an error message a ppears on the display . For a list of error messa ges and their meanin gs, see pag e 9.13. If you receiv e an error message, pre[...]

Faxing 7.14 Receiving a Fax About Receiving Mod es •I n Fax mode, the machine answers an incoming fax call and immediately goes into the fax reception mode. •I n Tel mode, you can receive a fax by pressing Manual Dial (you can hear a fax t one from the sending ma chine) and then pressing Start on the control panel of your machine. Y o u can als[...]

Faxing 7.15 7 Loading Paper for Rec eiving Faxes The instructions for load ing paper in the paper tra y are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4-, or Legal-si zed paper . F or details about loading paper and s etting the paper si ze in the tray , see page 2.7 an d page 2.21. Rec[...]

Faxing 7.16 Receiving Automaticall y in Ans/Fax Mode T o use this m ode, you must a ttach an answ ering machine to the EXT jack on the back of your machine. See page 2.11. If the caller leaves a message, t he answering machine stores the message as it w ould normally . If your machine detec ts a fax tone on the line, it automatically starts to rece[...]

Faxing 7.17 7 Receiving Faxes Using the DRPD Mode “Distinctive Ring” is a telephone company service which enables a us er to use a sin gle telep ho ne li ne to ans wer s eve ral dif fer ent telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of vari ous combinations of lon[...]

Faxing 7.18 5 When your machine begins to ring, do not answer the call. The machine requires severa l rings to learn the pattern. When the machine completes l earning, the LCD displays “End DRPD [Setup]” . If the DRPD setup fails, “DRPD Ring Error ” appears. Press Enter wh en “DR PD Mo de” disp la ys and re try f rom step 3. 6 T o re tu[...]

Faxing 7.19 7 Automa tic Dialing One-touch Dialing The 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a number automatically with the touc h of a bu tton . Using the 21 - 40 button, you can store up to 40 fax numbers on the one-touch buttons. Storin g a Number fo r One-t ouch Di aling 1 Press and hold [...]

Faxing 7.20 4 Press Enter when the name a ppears correctly or with out entering a name. 5 T o stor e more numbers, press a one-touch button and re pea t step s 2 thr ough 4. OR T o re turn to Standby mode, press Stop/Clear . Sendin g a Fax using a One -touch Numbe r 1 Load the document(s) face up into the ADF . OR Place a single docume nt face down[...]

Faxing 7.21 7 Speed Dialing Y ou can store up to 200 frequently dialed numbers in one, two, or three-digit speed di al locations (0-199). Storing a N umber for Speed Dia ling 1 Press Phone Bo ok on the control panel. 2 Press Phone Bo ok or the scroll button ( W or X ) to display “Store&Edit” on the bottom line of the display . Press Enter .[...]

Faxing 7.22 Sending a Fax using a Speed Dial Number 1 F eed the document(s) face up into the ADF . Or Place a single docume nt face down on the d ocument glass. F or detai ls about loading a docum ent, see pa ge 7.6. 2 Adjust the d ocument r esolution to suit your fax needs (see page 7.9). If you need to change the darkness, see page 7.3. 3 Enter t[...]

Faxing 7.23 7 Group Diali ng If you frequently send the same document to several destinations, you can create a group of these desti nations and set them under a group dial location. This enables you to use a group dial number setting to s end the sa me documen t to all the destinations in the group . Setting a G roup Dial Number 1 Press Phone Bo o[...]

Faxing 7.24 10 T o assign a name to the group, enter the name you want. F or details about ent ering characters, see page 2.17. OR If you do not want to assign a name, skip this step. 11 Press Enter when the name a ppears correctly or with out entering a name. 12 If you w ant to assign another group, press Enter and re pea t from st ep 5. OR T o re[...]

Faxing 7.25 7 7 Press Enter . 8 When you enter the specific number in the group , the display shows “Delete?. ” When you enter a new number , the display shows “Add?. ” 9 Press Enter to add or delete the number . 10 T o chan ge the group nam e, press Exit . 11 Enter a new group name and press Enter . 12 If you w ant to edit another group, p[...]

Faxing 7.26 Searching fo r a N umber in Memory There are two ways to search for a number in the machine’ s memory . Y ou can either scan from A to Z sequentially , or you can sear ch using t he first letter of the name a ssociated with the number . Searching Sequentially through the Memory 1 Press Phone Bo ok . 2 Press Enter when “Search&Di[...]

Faxing 7.27 7 Printing a P honebook Li st Y ou can check your automatic dial setting by printing a Phonebook list. 1 Press Phone Bo ok . 2 Press Phone Bo ok or the scroll button ( W or X ) until “Print” appea rs on the bottom line and press Enter . A list showing your one-touch dial, speed dial, and group dial entries print s out.[...]

Faxing 7.28 Other Ways to Fax Sending Broadcast Faxes Using the Broadc ast button on the control panel, you can use the broadcast fax feature, which allows you to send a document to multiple locations. Documents are aut omatically stored in memory and se nt to a remote stati on. After transmission, the documents are automati cally era sed from memo[...]

Faxing 7.29 7 7 When you finish entering fax numbers, press 2 to select “No” at the Another No. prompt. The document is scanned into memory before tra nsmission. The display shows memory capacity and the numbe r of pages being stored in memory . F or a docum ent placed on the docu ment glass, the display asks if you w ant to load another page. [...]

Faxing 7.30 6 Press Enter to confirm the number on the display . The display asks you to enter another f ax number to which to send the document. N OTE : The Another No. prompt does not appear if you have added number s for anothe r broadc ast or del ay fax job . Y o u must w ait until th e job is co mpleted. 7 T o enter more fax numbers, press 1 t[...]

Faxing 7.31 7 14 The machine returns to Sta ndby mode. The displ ay reminds you that you are in Stan dby mode and that a de layed fax is set. N OTE : If you want to cancel t he delayed transmission, see “Canceling a Scheduled F ax” on page 7.34. Sending a Priority Fax Using the Priority F ax feature, a high priority document can be sent ahead o[...]

Faxing 7.32 6 Press Enter to confirm the number . The display asks y ou to enter a name. 7 T o ass ign a name to the transmission, en ter the name you want. F or details about entering characters, see page 2.17. If you do not want to assign a name, skip this step. 8 Press Enter . The document is scanned into memory before tra nsmission. The display[...]

Faxing 7.33 7 Adding Documents To a Scheduled Fax Y ou can add doc uments to a delayed transmission previ ously reserved in y our machine’ s memory . 1 Load the document(s) face up into the ADF . OR Place a single docume nt face down on the d ocument glass. F or detai ls about loading a docum ent, see pa ge 7.6. 2 Adjust the d ocument r esolution[...]

Faxing 7.34 Canceling a Scheduled Fax 1 Press Menu until “Fax F eature” appears o n the top li ne of the display . 2 Press the scroll button ( W or X ) to display “Cancel Job” on the bottom line and p ress Enter . The display shows the last job reserved in mem ory . 3 Press the scroll button ( W or X ) until you see the fax job you want to [...]

Faxing 7.35 7 Additional Features Using S ecure Receiving M ode Y ou may need to prevent your receiv ed faxes from being accessed by unauth orized people. Y ou ca n turn on Secure Re ceiving mode to restrict printing of received faxes when the machine is una ttended. In Secure Receivi ng mode, a ll incoming faxes go into memory . When the m ode is [...]

Faxing 7.36 T o pr int received docum ents: 1 Access the Secure Receive menu by following steps 1 a nd 2 on page 7.35. 2 Press the scroll button ( W or X ) to display “Print” on the bottom line and press Enter . 3 Enter the four-digit passcode and press Enter . The machine prints all of the faxes stored in memory . T o turn Secu re R eceiving m[...]

Faxing 7.37 7 Received F ax Report This report shows information on the faxes y ou have recently received. System Dat a List This list shows the status of the user-selectable copy or fax options. Y ou may print this list to confirm your changes after changing any settings. Scheduled Job Information This list shows the document(s) curr ently stored [...]

Faxing 7.38 Printing a Report 1 Press Menu until “R eport” appears on the top line of the display . 2 Press the scroll button ( W or X ) to display the report or list you want to print on the bottom line. • Phone Book: Phonebook list • Sent Rep ort: Sent fax report • RCV R eport: Re ceived fax report • System Data: System data list • [...]

Faxing 7.39 7 5 Y ou can e xi t fro m Set up mode a t an y ti me by pr essi ng Stop/Clear . Advanced Fax Settin g Options Option De scri ption Send Forward Y ou ca n set the machi ne to send a copy of all outgoing faxes to a specif ied dest inati on, i n add ition to t he fax numbe rs yo u entered . Select Off to tur n thi s fea ture of f . Select [...]

Faxing 7.40 Secure Receive Y ou ca n keep your received faxes from being accessed by unau thor ized p eople . F or further details abou t setting this mode , see page 7.35. Prefix Dial Y o u can set a prefi x dial numbe r of up to fi ve digi ts. This number dials before an y automatic dial number is started. It is useful for accessing a P AB X exch[...]

8 M AINTENANCE This chapter p rovides informa tion for mainta ining your machine and the toner ca rtridge. This chapter in cludes: • Clearing the Memory • Cleaning Your Machine • Maintai ning the Tone r Cartridg e • Consumabl es and Replac ement Parts • Replacing the ADF Rubbe r Pad[...]

Maintenance 8.2 Clearing the Memory Y ou can se lectively clear information stored in your machine’s memory . C AUTION : Before clearing the memory , make sure that all fax jobs hav e been complete d. 1 Press Menu on the control panel until “Maintenance” appears on the top line of the display . 2 Press the scro ll button ( W or X ) until you [...]

Maintenance 8.3 8 Cleaning Your Machine T o maintain print qualit y , follow the cleaning p rocedures below each time the toner ca rtridge is replaced or if print qua lity problems occur . C AUTIONS : • Cleaning the cab inet of the machine wi th cleani ng mater ials containin g large a mounts of a lcohol, so lvent, or ot her strong substances can[...]

Maintenance 8.4 C AUTIONS : • T o preven t damage to the t oner cartridg e, do not expose it to light for more t han a few mi nutes. Cov er it w ith a pi ece of paper , if necessa ry . • Do not touch the gree n undersi de of the toner car tridge. Use the hand le on the cartrid ge t o avoid t ouchi ng thi s a rea. 3 With a d ry lint -free cloth,[...]

Maintenance 8.5 8 Cleaning the Sc an Unit K eeping the scan unit clean helps ens ure the best possible copies. W e suggest that you clean the scan unit at the start of each day and during the day , as needed. 1 Slightly dampen a soft lint- free cloth or paper towel w ith water . 2 Open the document cover . 3 Wipe the surface of the document glass a[...]

Maintenance 8.6 Maintaining the Toner C artridge Tone r cartridge st orage T o ge t the most from the toner cartridge, keep the following guidelines in mi nd: • Do not remo ve the toner cartridge from i ts package until ready for use. • Do not refi ll the toner cart ridge. The mach ine wa rranty does not cove r damage caused by using a refilled[...]

Maintenance 8.7 8 Re dist ribu tin g Ton er When the toner cartridge is near the end of its life, white streaks or li ght pri nti ng oc cur s. Th e LC D di spl ays the warn in g mes sag e, “T oner Low. ” Y ou can tempor arily reestabl ish print qual ity by redistributing t he remaining toner in the c artridge. 1 Open the front door . 2 Pull the[...]

Maintenance 8.8 Replacing the To ner Cartridge When the display on the contr ol panel shows the warning message, “[T oner Empty], ” the machi ne stops printing. At this stage, the toner cartridge needs to be replace d. 1 Open the front door . 2 Lightly pushing the used cartridge down, pull it out. 3 Unpack the new toner cartridge and gently sha[...]

Maintenance 8.9 8 N OTE : If toner get s on your clothi ng, wipe it off with a dry cloth and was h clo thing in cold wat er . Ho t water se ts tone r into fabri c. C AUTION : Do not to uch the green unde rside of th e toner cartridge. Use the handle on t he cartridge to avoid t ouching this area. 4 Hold the toner cartridge by the handle. Slowly ins[...]

Maintenance 8.10 Setting the Notify To ner Option If you set the Notify T oner menu option to “On, ” your machine automatical ly sends a fax t o your service comp any or the deal er to notify th em that your m achine requir es a new toner cartri dge when the toner cartridge needs to be replaced. The fax number is preset by your dealer when you [...]

Maintenance 8.11 8 Y ou can set your machine to clean the OPC drum automat ically every 500 print pages. Y ou should use this feature if you use inferior quality paper , because su ch paper may lowe r print quality . 1 Press Menu on the control panel until “Maintenance” appears on the top line of the display . 2 Press the scro ll button ( W or [...]

Maintenance 8.12 Consumables and Replacement Parts From time to tim e, you needs to replace the toner cartridge, roller , and fuser unit to maintain top performance and to avoid print quality problems and p aper feed problems resulting from worn part s. The following items should be replaced after you ha ve printed the specified number of pages: T [...]

Maintenance 8.13 8 Replacing the ADF Rubber Pad Y ou can purchase an ADF rubber pad from your Xerox dealer or the retailer where you bought your machine. 1 Open the ADF cover . 2 Rotate the bushing on the right end of the ADF roller tow ard the A DF( c ) and remove the rol ler from the slo t( d ).[...]

Maintenance 8.14 3 Remov e the ADF rubber pa d from the ADF , a s shown. 4 Insert a new ADF rubber pad into place. 5 Align the left end of the ADF r oller with t he slot and push the right end of the ADF roller into the right slot ( c ). Rotate the bushing on the right end of the roller toward the document in put tray ( d ). 6 Close the ADF cover[...]

9 T ROUBLESHOOTING This chapte r gives hel pful information for what to do if you encounter an error . This chapter in cludes: • Clearing Document Jams • Clearing Paper Jams • Clearing L CD Error Message s • Solving Oth er Problem s[...]

Trouble shooting 9.2 Clearing Document Jams When a document jams while passing through the ADF (Automatic Document Feeder), “Document Jam” appe ars on the display . Input Misfeed 1 R emove an y remaini ng page(s) from the ADF . 2 Open the ADF cover . 3 Rotate the bushing on the right end of the ADF roller tow ard the A DF ( c ) and remo ve the [...]

Troubles hootin g 9.3 9 4 Align the left end of the ADF r oller with t he slot and push the right end of the ADF roller into the right slot ( c ). Rotate the bushing on the right end of the roller toward the document in put tray ( d ). 5 Close the ADF cover . Then load the removed page(s), if any , back into the ADF . N OTE : T o prevent document j[...]

Trouble shooting 9.4 Roller Misfe ed 1 R emove an y remaini ng page(s) from the ADF . 2 Open the document cover . 3 T urn the release knob so that you can easily seize the misfed page, and remove the page from the roller or the feed area by carefully p ulling it to the rig ht using both hands. 4 Close the document cover . Then load the rem oved pag[...]

Troubles hootin g 9.5 9 Clearing Paper J ams When a paper jam occurs, “Paper Jam” appears on the display . Refer to the table below to locate an d clear the paper jam. T o avoid tearing the paper , pull out the ja mmed paper gentl y and slowly . Follow the instructions in the following sections to clear the jam. In Tray 1 1 Open an d close the [...]

Trouble shooting 9.6 3 Remove the jammed pap er by gently pul ling it straight out. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, check the fuser area around the toner cartridge. See pag e 9.8 . 4 Insert the paper tray into the machine until it snap s into plac e. 5 Open and cl os[...]

Troubles hootin g 9.7 9 In Opt ional Tray 2 1 Pull the optional T ra y 2 open. 2 R emove the jammed pape r from the machine. If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in this area, go to step 3. 3 Pull the stan dard T ra y 1 open. 4 Pull the paper straight up and out. 5 Insert T ray 1 into [...]

Trouble shooting 9.8 In the Fuser Area or Around the Ton er Cartridge N OTE : The fuser area is h ot. T ake care w hen removing paper from the machine. 1 Remov e paper from back by openi ng the back door cover and pulling it out of the fuser . 2 Open the front door and pull the toner cartrid ge out, lightly pushing it down. 3 Remove the jammed pap [...]

Troubles hootin g 9.9 9 4 Replace the toner cartridge a nd close the front door . Printing autom atically res umes. In the Paper Exit Area 1 Open an d close the front door . T he jammed pa per automatically exits the mach ine. If the paper does not exit, continue to step 2 . 2 Gently pull the paper out of the fr ont output tray . Skip to step 6.[...]

Trouble shooting 9.10 3 If there is any resistance and the paper does not move when you pull, or if you cannot see the paper in the front output tray , open the rear door . 4 Remove the jammed pap er by gently pul ling it straight out. 5 Close the rear door . 6 Open and cl ose the front door to resume printing.[...]

Troubles hootin g 9.11 9 In the Bypass Tray “Bypass Jam” appears on the displ ay when you try to print using the Byp ass tray and the machi ne does not detect paper . This may be a lack of paper or improper paper loadi ng. If the paper is not feeding prope rly , pull the paper out of the machine. T o resume p rinting, open and close the front d[...]

Trouble shooting 9.12 Tips for A voidin g Pa per Jams By selecting th e correct paper type s, most paper jams ca n be avoided. When a paper jam occurs, follow the steps outlined in “C lear ing Paper Jams ” o n pag e 9 .5. • F ollow the procedure s in “Loading Paper” on page 2.7. Ensure that the adjusta ble guides are positioned cor rectly[...]

Troubles hootin g 9.13 9 Clearing LCD Error Messages Displ ay Meaning Suggested solutions Bypass Jam A paper jam has occurred in the Bypass tr ay . Or , the machine detects improp er feedin g from the Bypass tra y . Clear the jam. See pag e 9.11. Or , load pape r in the By pass tr ay correctly . See page 3.6. Cance l ? 1:Y es 2:No Y our machine’ [...]

Trouble shooting 9.14 Group Not Avail a bl e Y ou have tri ed to select a grou p loca tion number wher e only a si ngle location number can be used, su ch as when adding locations for a broadcast o perati on. Use a speed dial numbe r or dial a number manuall y using th e number keypad. [Incompa tible] The remote machin e did not have the req ueste [...]

Troubles hootin g 9.15 9 Memory Dial Full Y ou have tried to add a fax job to the memory when 15 fax job s have already been sav ed and the memory fo r saving memory transmission is full . W ait un til some o f the job i n memory are se nt. Or delete lo w priority dela yed jobs. Memory Full The memory i s full. Delete unne cessary documents and ret[...]

Trouble shooting 9.16 [Paper Jam 2] Check Insid e P aper has jammed in the paper exit area. Clear the jam. See pag e 9.9. [Po wer F ailure] P ower has turned o ff then on and the machine’s mem ory has not be en sa ve d. The job whi ch yo u were tryi ng to do before t he power f ailure must be compl etely re-done. Priority F ax Function F ull The [...]

Troubles hootin g 9.17 9 Solving Other P roblems The following chart lists some con ditions that may occur and the recommended solutions. Follow the suggested solutions until the pr oblem is corrected. If the problem persists, please cal l for service. Paper Feeding Problems Condition Su ggested solutio ns Pap er is jammed during pri nting. Clear t[...]

Trouble shooting 9.18 Printing Problem s Envelopes skew or fail to feed correctly . Ensur e th at th e pa per guide s are ag ainst both si des o f th e envelope s. Condition Possible cause Suggested solutions The machine does not pri nt. The machine is not rece iving po wer . Chec k the power c ord co nnectio ns. Check the power switch an d the pow[...]

Troubles hootin g 9.19 9 The machine selects print materials f rom the wr ong paper source. The paper so urce sele ctio n in the pr inte r propertie s may be incorrect. F or many software applications, the paper source selection is found under the Paper tab with in the print er properties. Sel ect the correct paper source. See page 4.6. A print job[...]

Trouble shooting 9.20 Pages pr int , but are blank. The toner cartridge is defec tive o r out of tone r . R edistribute t he toner , if ne cessary . See page 8. 7. If necessary , replace the toner cartridge. The file m ay have blank page s. Check the f ile to en sure t hat it does not contain blank pages. Some parts, such as the cont roller o r the[...]

Troubles hootin g 9.21 9 Printing Quality P roblems If the inside of the machine is dirty or paper has been loaded improperly , you ma y notice a reduction i n print quality . See the ta ble below to clea r the problem. Condition Su ggested solutions Light or fa ded print If a vertical white stre ak or faded area appears on the page: • T he to ne[...]

Trouble shooting 9.22 Vertical lines If black vertical streaks appear on the page : • T he drum in side the to ner cartrid ge has probab ly been scratched. R emove the toner cartridge and inst all a new one. S ee “R eplacing the T one r Cartridg e” on page 8.8. If white v ertical st reaks appear o n the page: • The surface of the LSU part i[...]

Troubles hootin g 9.23 9 Vertica l repetitive defects If marks re peatedly appear on th e printed side of the pag e at even int ervals: • The ton er cartridge ma y be damage d. If a rep etitive mark occurs on the page at intervals of 75.4 mm, print a cleaning she et several times to clean the cart ridge; see “Cl ean ing th e Drum ” on pag e 8[...]

Trouble shooting 9.24 Page skew • Ensu re tha t the pap er is loa ded pr operl y . • C heck the pape r type and qu ality . See “P aper Spe cifica tions ” on page E.6. • Ensure that the pape r or other material is loade d correctly and the guid es a re n ot to o tigh t or too loo se aga inst the paper stack. • T ry feeding paper th rough[...]

Troubles hootin g 9.25 9 Loose tone r • Clea n the in side of the mach ine. S ee “Cle aning the Ins ide” on p age 8.3. • C heck the pape r type and qu ality . See “P aper Spe cifica tions ” on page E.6. • Remove the tone r car trid ge an d in stal l a n ew on e. Se e “Rep lacing the T oner Cartridge” on page 8.8. • If the pr obl[...]

Trouble shooting 9.26 Copying Problems Condition Sugg ested soluti ons Copies are too ligh t or too dark. Use th e Lighten /Darken button to darken or lighte n the bac kgroun d of the c opies . Smears, lines, marks, o r spots appe ars on copies. • If defects are on the original, press the Lighten / Darke n button to ligh ten the ba ckgr oun d of [...]

Troubles hootin g 9.27 9 Scanning Pro blems Con dit ion Suggested solutions The s canner does no t work but the cop y func tion is ok. • Make su re that you place the document to be scanned face down on t he document glass, or face up in t he Automatic Document Feeder . • There may not be enough av ailable memory to hold th e docume nt you want[...]

Trouble shooting 9.28 Fax Problems Message appears on your computer screen: • “Device can't be set t o the H/W mode yo u want. ” • “Por t is bein g used by anothe r progr am. ” •“ P o r t i s D i s a b l e d . • “Scanne r is busy receiving or printing data. When the current job is comp leted , try agai n. ” • “Invalid[...]

Troubles hootin g 9.29 9 The machin e does no t send. • Mak e sure that the document is loaded in th e ADF or on the document glass. • “Sending” should show up on the display . • Check the fax machine you are sending to , to see if it can receive your fax . The incoming fax has blank spaces or i s of poor - qualit y . • The fax ma chine[...]

Trouble shooting 9.30 Commo n Lin ux Pro ble ms Problem Possible Ca use and S olution The m ach ine does n’ t print • Check if the prin ter dri ver is in stalle d in your syst em. Open MFP configurator and switch to the Pri nters tab in Printers confi guratio n win dow to look at t he lis t of availabl e prin ters. Ma ke su re that yo ur mach i[...]

Troubles hootin g 9.31 9 The ma chin e does not appear on the scanners list (continued) • Ch eck if the MFP por t is not bu sy . Sin ce func tiona l components of MFP (p rinter and scanner) share the same I/O interface (MFP port), the situation of si multaneous access of different “consumer” application t o the same MFP port is possible. T o [...]

Trouble shooting 9.32 I can’ t pri nt whe n I insta lled both L inu x Print Package (LPP) and MFP driver on the same machine simu lta neou sly . • Since bo th Linux P rinter Pa ckage and MFP driv er make a symbol ic link to “lp r” pri nting com mand, whi ch is commonly used o n Unix clones, it is no t recommended to use both p ackage on the[...]

Troubles hootin g 9.33 9 Troubleshooting PS Erro rs (WorkCentre PE120i On ly) The following situations are P S language specifi c and may oc cur when sever a l printe r languages are being used. N OTE : T o receive a printed or scr een-display ed message w hen P ostScript errors occ ur , open the P rint Options windo w and click the desired selecti[...]

Trouble shooting 9.34 Commo n Maci ntosh Proble ms (WorkCent re PE120i Only) Problem s in the Ch ooser Printin g Error s Problem Possible Cause an d Solution The print er driver icon does not appe ar in Choose r . Software is not installed correctly . • The LaserW riter driver should be present as part of the Macintosh OS. Make sure that the Lase[...]

10 U SING USB F LASH D RIVE This chapter explains h ow to use a USB flash driv e with your mac hine. This chapter include s: • About USB Flash Drives • Installing a USB Flash Drive • Scanning to USB Flash Drive • Man ag ing t he U SB F lash Dri ve • Printing From the USB Flash Drive •B a c k i n g U p D a t a[...]

Using USB Flash Drive 10.2 About USB Flash D rives USB flash drives are a vailable with various memory capacities to give you enough room to store documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want t o take with you. Simply insert a USB flash drive into the USB port in the front of y[...]

Using USB Flash Drive 10.3 10 T o install a USB flash driv e, insert i t into the USB port in the front of your machine. Once you have i nstalled the USB flash drive, you can immediately print fi les stored on it. Scanning to USB Flash Drive Y ou can scan a document a nd save the scanned image on the USB flash drive. There are two ways of doing thi[...]

Using USB Flash Drive 10.4 2 Make sur e tha t th e US B fl as h dr ive i s ins er ted int o the USB port in the front of the machine. If necessary , insert the flash drive. See page 10.2. 3 Press Scan -to. .. on the control panel. The first av ailable menu item, “USB Memory, ” appears on the bottom line of the display . 4 Press Enter . The disp[...]

Using USB Flash Drive 10.5 10 4 Press Enter . The display shows the av ailable memory space for about 2 seconds and the first available menu item, “Auto Scan, ” appears on the bot tom line of the display . 5 Press the scroll button ( W or X ) until “Manual Scan” appears on the b ottom line of the display . Press Enter . 6 Press the scroll b[...]

Using USB Flash Drive 10.6 Managing the USB Flash Drive Changing the Defau lt Settings When you scan a document to the USB flash drive, the default scan options, includi ng scan size and s can format, can b e set to the most frequently used modes. These settings are only available when y ou scan to the USB flash drive. 1 Make sur e tha t th e US B [...]

Using USB Flash Drive 10.7 10 12 If you selected “BMP” in step 10, you are a sked to select a color format, Color , Gray , or Mono, by pressing the scroll button ( W or X ). If you selected “TIFF” or “PDF” in step 10, you can save a multiple-p age document as a single fi le. After you se lect “TIFF” or “P DF” , the machine displ[...]

Using USB Flash Drive 10.8 7 If you selected a file in step 6, and the display shows the size of the file for about 2 seconds. Go to the next st ep. If you selected a folder , the first file contained in that fold er appears on the bottom lin e of the display . Y ou can view the other files in the folder by pressing the scroll button ( W or X ). Wh[...]

Using USB Flash Drive 10.9 10 Viewin g the US B Memo ry Status Y ou can check the amount of memory s pace av ailable for scanning and saving documents. 1 Make sur e tha t th e US B fl as h dr ive i s ins er ted int o the USB port in the front of the machine. If necessary , insert the USB flash drive. See page 10.2. 2 Press Scan -to. .. on the contr[...]

Using USB Flash Drive 10.10 Printing From the USB Flash Drive Y ou can directly print files stored on the USB flash drive. Y ou can print TIFF , BMP , TXT , and PRN files. Direct Print option supports: • PRN : PC L6 (V er sio n 2. 1) C omp at ible • TXT : PCL5e Compatible • TIFF : MFP generated TIF files are supp orted with Direct Print. • [...]

Using USB Flash Drive 10.11 10 4 T o print the selected file , press Enter , Sta rt , or Print from USB Drive to print the file. If you selected a TIFF , BMP , or TXT file in step 2, you can select the number of copies to b e printed by pressing the scroll button ( W or X ) or entering the number using the numeric ke ys. Then press Enter to print t[...]

Using USB Flash Drive 10.12 Oth erw ise , se le ct “N o” b y p res sing t he scr oll butt on ( W or X ). 6 T o re turn to Standby mode, press Stop/Clear . T o r estore the data: 1 Insert the USB flas h drive. F or details, see pa ge 10.2. 2 Press Menu until “Machine Setup” appe ars on the top line of the displa y . 3 Press the scroll button[...]

A U SING Y OUR M ACHINE I N L INUX Y ou can use your machine in a Linux envir onment. This chapter in cludes: • Getting Started • Installing the MFP Driver • Using the MFP Configu rator • Configur ing Printer Pro perties • Printin g a Docu ment •S c a n n i n g a D o c u m e n t[...]

Using Your Machine In Linux A.2 Getting Started The supplied CD-ROM provides you with X erox ’ s MFP driver package for using your machine with a Linux computer . X erox’ s MFP driver package contains printer and scanner drivers, providing the ab ility to print docu ments and sca n images. The package also de livers powerful applicat ions for c[...]

Usin g You r Mach ine In Linux A.3 A Installing the MFP Driver Sys tem R equ ir ement s Supported OS • R edhat 7.1 and ab ove • Linux Mandrake 8.0 and above • SuSE 7.1 and above • Caldera OpenLinux 3.1 and above • T urbo Linux 7.0 and above • Sl ack war e 8.1 an d abov e Recommended Ha rdwa re Requirement s • P entium IV 1 GHz or high[...]

Using Your Machine In Linux A.4 Installin g the M FP Driv er 1 Make sure that you connect your ma chine to your computer . T urn both the computer and the machine on. 2 When the Administrator Login window appears, type in root in the Login field and enter the system password. N OTE : Y ou must l og in as a super user (root) to i nstall the printer [...]

Usin g You r Mach ine In Linux A.5 A 5 When the welcome screen appea rs, click Next . 6 When the installa tion is complete, c lick Finish . The installation progr am has added the MFP Configur ator desktop icon and X erox MF P group to the sy stem menu for your convenience. If y ou have any difficulties, consult the onscreen help that is av ailable[...]

Using Your Machine In Linux A.6 Uninsta lling th e MFP Driver 1 When the Administrator Login window appears, type in root in the Login field and enter the system password. N OTE : Y ou must l og in as a super user (root) to i nstall the printer software. If you are no t a super user , ask you r system administr ator . 2 Insert the printer soft ware[...]

Usin g You r Mach ine In Linux A.7 A Usin g t he M FP C onf igur ator MFP Configura tor is a tool prima rily intended for configur ing MFP devices. Since an MFP device combines the printer and scanner , the MFP Configurator provides options logically grouped for printer an d scann er funct ions. Ther e is also a sp ecial MFP port option responsible[...]

Using Your Machine In Linux A.8 Printers Confi guration Printers configura tion has the t wo tabs; Printers and Classes . Printers Tab Y ou can se e the current system’s printer configuration by clicking on the printer icon button on the left side of the MFP Configurator wi ndow. Y ou can use the following printer cont rol buttons: • Refresh : [...]

Usin g You r Mach ine In Linux A.9 A Classes Tab The Class es tab shows a list of available printer classes. Scanners Co nfiguration In this window , y ou can monitor the activit y of scanner devices, view a list of install ed X erox MFP devices, chang e device properties, and scan images. R enews t he classes l ist. All ows y ou to add a ne w prin[...]

Using Your Machine In Linux A.10 MFP Ports Co nfiguration In this window, y ou can view the list of available MFP ports, check the stat us of each port and release a port that is stalled in busy stat e when its owner is te rminated for an y reason. Sharing Ports Between Printers and Scanners Y our machine may be connected to a host computer via the[...]

Usin g You r Mach ine In Linux A.11 A Configuring Printer Properties Using the properties window provided by the Printers configuration, y ou can change the various properties for your ma chin e as a prin ter . 1 Open the MFP Configurator . If necessary , sw itch to Printers configur ation. 2 Select your machine on the av ailab le printers lis t an[...]

Using Your Machine In Linux A.12 Printing a Document Printing from Applications There are a lot of Linux a pplications t hat you a re allowed to print from using Common UNIX Printing S ystem (CUPS). Y ou can print on your m achine from an y such applic ation. 1 From the applicat ion you are using, s elect Print from the File menu. 2 Select Print di[...]

Usin g You r Mach ine In Linux A.13 A The following four tabs displa y at the top of the wi ndow . • General - allows you to ch ange the pap er size, the pap er type, and the orientation of the documents, enab les the duplex featur e, adds sta rt and end banners, and cha nges the number of pages per sheet. • Text - allows you to specify the pag[...]

Using Your Machine In Linux A.14 Scanning a Document Y ou can scan a document using the MFP Configura tor window. 1 Double-click the MFP Configurator on your desktop. 2 Click the button to switch to Scanners Configuration. 3 Select the scanner on the list. When you hav e only one MFP device and it i s connected to the computer and turned on, your s[...]

Usin g You r Mach ine In Linux A.15 A 5 Load the document to be s canned fac e up in to the ADF (Automatic Document Feeder) or face down on the document gla ss. F or details, see page 7.6. For detailed guidelines for pr eparing a n original documen t, see page 5. 3. 6 Cli ck Preview in the Scanner Properties window. The document is scanned an d the[...]

Using Your Machine In Linux A.16 9 The scanned image appea rs in the new Image Editor window . If you want to edit the scanned image, use the toolbar . For further details ab out editing an image, s ee page A.17. 10 When you are finished, click Save on the toolbar . 11 Select the file directory where you w ant to save the image and enter the file n[...]

Usin g You r Mach ine In Linux A.17 A T o save a Job T ype sett ing for the next scan job: 1 Select the setting you want to use from the Job T ype drop- down list. 2 Cli ck Save . The next time you open the Scanner Properties window, the saved setting is automatically selecte d for the scan job. T o de lete a Job T ype setting: 1 Select the setting[...]

Using Your Machine In Linux A.18 For fur ther det ail s abo ut t he Im ag e Edi tor pro gram, re fe r to t he onscreen h elp. Cancels your l ast action. R estor es the acti on yo u cance led. Allo ws you to scr oll thr ough the imag e. Crops t he selected i mage area. Z ooms th e image out. Z ooms th e image in. Allows you to scale the image size; [...]

B U SING W INDOWS P OST S CRIPT D RIVER (Wor kCe ntre PE12 0i On ly) If you want to use the PostScri pt driver pr ovided with your machine to print a document, use the information in this Appendix. This featur e is available only on the W orkCent re PE120i. This chapter include s: • Installing PostScript Driv ers • Using PostScript Printer Driv[...]

U SING W INDOWS P OST S CRI PT D RIVER (WorkCentre PE120i Only) B.2 Installing PostScript Drivers PPDs, in combination with the PostScript driver , access printer features and allow the comp uter to communicate with the printer . An installation progr amme for the PPDs is provided on the supplied PS Dr iver CD . Before installing, make sure that th[...]

U SING W INDOWS P OST S CRIPT D RIVE R (WorkCentre PE120i Only) B.3 B 2 When the language selection window appear s, select the appropriate l anguage and the n click Cont inue . 3 Choose the components you want to install and then click Continue . 4 Click Continue . 5 Click Fini sh . The driv er installation is now complete.[...]

U SING W INDOWS P OST S CRI PT D RIVER (WorkCentre PE120i Only) B.4 Using PostS cript Printe r Driv er Features The machi ne automati cally switches between PostScript and PCL printer languages, de pending on the driver you have selected. Acces sing Prin ter Propertie s The properties window for the Windows PostScript printer d river can be opened [...]

U SING W INDOWS P OST S CRIPT D RIVE R (WorkCentre PE120i Only) B.5 B Printer Settin gs The printer properties window may differ , depend ing on your operating system. This chapter shows the Printing Preferences window displayed on Windows XP . Y our printer ’ s Printing Preferences wi ndow consists of 2 tabs: Layout and Paper/Quality . If you ac[...]

U SING W INDOWS P OST S CRI PT D RIVER (WorkCentre PE120i Only) B.6 Page Order Page Or der : Y ou can set the sequence for the page s to print. • Front to Back : Y our machine prints all p ages from th e fi rst page to the last page. • Back to Fron t : Y our machine prints all pages from t he last page to the firs t page . Pages Per Sheet Pages[...]

U SING W INDOWS P OST S CRIPT D RIVE R (WorkCentre PE120i Only) B.7 B Paper/ Quality tab The Paper/Quality tab al lows you to select the paper tray you will use for the print job. Property Description Tray Selection Make sure that Paper Source is se t to the appropriate paper tra y . Use the Manual Feed source wh en prin ting o n spe cial m ateri a[...]

U SING W INDOWS P OST S CRI PT D RIVER (WorkCentre PE120i Only) B.8 M EMO[...]

C Y our mach ine supports Macintos h systems with a buil t -in USB interface or an optional 10/100 Base- TX network interface card. When you print a file from a Macintosh computer , you can use the PostScript driver by installing the PPD file. This chapter in cludes: • Installing Soft ware for Macintosh • Setting Up the Machine • Printin g a [...]

Prin ting Fro m a Maci ntosh (W ORK C ENTRE PE120 I O NLY ) C.2 Installing Software for Macintosh The PostScript driv er CD-ROM that came with y our machine provides you with the PPD file to use the PS driv er , Apple LaserWr iter driver , for printing on a Macintosh computer . Re fer to the table below for the driver av ailable for your machine. V[...]

Printi ng From a Macint osh (W ORK C ENTRE PE120 I O NLY ) C. 3 C 7 Cli ck Continue . 8 Cli ck Install . 9 After the installati on is finished, click Quit .[...]

Prin ting Fro m a Maci ntosh (W ORK C ENTRE PE120 I O NLY ) C.4 Setting Up the Machine The way to set up your machine is different depe nding on which cable you use to connect the machine to your computer-the network cable or the USB cable. For a Ne two rk-conne cted Maci ntosh Mac OS 8.6 ~ 9.2 1 Foll ow the instructions on page C.2 to install the [...]

Printi ng From a Macint osh (W ORK C ENTRE PE120 I O NLY ) C. 5 C 4 Select the AppleT alk tab. The name of your machine appear s on the list. Select XEC000xxxxxxxxx from the printer box, where the xxxxxxxxx varies depending on your machine. 5 Cli ck Add . 6 If Auto Select does not work properly , sel ect Xerox in Printer Mod el and Xerox WC PE1 20 [...]

Prin ting Fro m a Maci ntosh (W ORK C ENTRE PE120 I O NLY ) C.6 Printing a Document When you p rint with a Macintosh c omputer , you need to check the printer software setti ng in each application you use. F ollow these steps to print from a Macintosh computer: N OTE : The LaserWri ter driver’ s window may be different depe nding o n th e vers io[...]

Printi ng From a Macint osh (W ORK C ENTRE PE120 I O NLY ) C. 7 C Canceling a Pri nt Job T o ca ncel a print job, press the Stop/Clear button on the control panel. The machine finishes printing the page that is moving through the machine and deletes the rest of the print job. Using Advanced Printing Features - Printing Multiple P ages on One Sheet [...]

Prin ting Fro m a Maci ntosh (W ORK C ENTRE PE120 I O NLY ) C.8 4 Select the page order on the Layout Di rection option. T o print a border around each pa ge on the sheet, se lect the option you want on the Border drop-down list. 5 Cli ck Print and the machine prints the selected number of pages on one side of each p age. Scheduling a Prin t Job Y [...]

D Y our machine is a full-featured la ser printer t hat has been optimized to m eet most of your printing needs. Recognizing that each user may have different requirements, howev er , X erox makes sever al options av ailable to enhance your machine’s capabilities. This chapter in cludes: • Installing Memory DIMM • Installing an Optional Tray [...]

Installing Machine Options D. 2 Install ing Memory DIMM Y our machine has a dual in-line memory module (DI MM) slot. Use this DIMM sl ot to install more memory option for th e machine. N OTE : Y our mach ine has 3 2 MB of memo ry which can be expanded to 160 MB. Use only a X erox -approved DIMM. Contact your Xerox deale r . C AUTION : Static el ect[...]

Installing Machine Options D. 3 D 4 R emov e the memory DIMM from it s antista tic package. Locate the alignment notches on the bot tom edge of each DIMM. 5 Holding the memory DIMM by the edges, align the notches on the memory DIMM w ith the grooves at the top of the memory DIMM slot. 6 Push the DIM M straight into the DIMM slot until it snaps into[...]

Installing Machine Options D. 4 7 Replace the control board c over . 8 Reconnect the power cord and printer cable, and turn the machine on. N OTE : After installing the memory DIMM, you need to select it i n the printer properties of the PostScript printer driver so that you can use it with your machine ( W orkCentre PE120i only ) : 1. M ake s ure [...]

Installing Machine Options D. 5 D Removing a Memory DIMM 1 F ollow steps 1 thro ugh 2 on page D.2 to access the control board. 2 Push the latches at bo th ends of the DIMM slot away from the DIMM. Pull out the DIMM. 3 Place the DI MM in it s ori ginal pa ckagin g or w rap it with a sheet of thin metal, such as aluminium foil, and store it in a box.[...]

Installing Machine Options D. 6 Install ing an Optiona l Tray Y ou can increase the paper han dling capacity of y our machine by installing an optional T ray 2. This tr ay holds 250 sheets of paper . 1 T urn the machine off and unplug all cables from the machine. 2 R emove the p acking material from the tra y and remov e the tape fixing the interf [...]

Installing Machine Options D. 7 D 4 Place the machine over the tra y , aligning the feet on the machine with the positi oners in the tray . 5 Plug the interface cable of the tray into the co nnector on the back of the machine. 6 Load paper in the tra y . The instructions for loading paper i n this tray are the sam e as for lo ading the standard p a[...]

Installing Machine Options D. 8 Setting Tray 2 in th e Printer Properties If you installed T ray 2 w ith your machine on, the machine does not recognize it. In this case, you need to set the tray i n the printer properties window so that you can use it for PC printing. The procedure for setting the t ray may differ depending on the selected pri nte[...]

E S PECIFICATIONS This chapter in cludes: • General Specifications • Scanner and Co pier Specificatio ns • Printer Spec ifications • Facsimile Specifications • Paper Specifications[...]

Spe cific atio ns E.2 General Specific ations Item Descript ion Automatic document feede r Up to 50 sh eets (20 l b, 75 g/ m 2 ) ADF document size Width: 142 to 216 mm ( 5.6 to 8.5 in ches) Lengt h: 148 to 356 mm ( 5.8 to 14 inc hes) Pap er input capaci ty P aper tra y (standard T ray 1 and optional T ray 2): 250 sheets (weight: 75 g/m 2 , 20 lb) B[...]

Spec ificat ions E.3 E Scanner and Copier Specific ations Pac ka ge w e igh t Pa p e r : 2 . 8 K g Plastic: 0. 7 Kg Duty cycle (Monthly) Print: U p to 15, 000 page s Scan: Up to 1,000 page s ADF : Up to 1, 000 pages *Sound Pressure Level, ISO7779 **Th e number of pag es may be affe cted by opera ti ng env ironme nt, p rint ing int erval , medi a ty[...]

Spe cific atio ns E.4 Printer Specifications Gray scale 128 lev els *Copy Speed is based on Single Docum ent Multiple Copy. Ite m Descript ion Printing method Laser Beam P rinting Prin ting s peed * *Print speed will b e affected by o perating system used, computing performance, application software, con- nect ing met hod, media t ype, media size ,[...]

Spec ificat ions E.5 E Facs imil e Speci fica tion s Ite m Descript ion Compatib ilit y ITU- T Group 3 Applic able li ne Publ ic Swit ched T el eph one Net work (PSTN ) or beh ind PA B X Data codin g MH/MR/MMR (ECM Mode) and JPE G for color fax transmission Modem speed 33.6 Kbps T ransmission speed Approx. 3 seconds/page * T ransmission time applie[...]

Spe cific atio ns E.6 Paper Specifi cations Over vie w Y our ma chine accept s a variety of print materi als, such as c ut-sheet paper (including up to 100% recycled fibe r content paper), envelopes, labels, transparenci es and custom-size paper . Properti es, such as weight, composi tion, grain and moisture content, are impor tant factors affectin[...]

Spec ificat ions E.7 E N OTE : Y ou may experience jams when using print materials with a l ength of less than 127 mm (5 in.) . Fo r optimum perfo rmance, ensure that y o u are storin g and handlin g the paper correctly . Pl ease refer to “Paper Stor age Environment” on page E.8. Guidelines for Using Paper For the best result, use conventional [...]

Spe cific atio ns E.8 N OTES : • Do not u se let terhead pape r printed with l ow-temp erat ure ink s, such as thos e used in some types of t hermography . • Do not use r aised or emb ossed l etterhe ad. • The machi ne uses heat and pressure to fuse tone r to the pape r . Insure th at any colored pap er or prep rint ed for ms use in ks th at [...]

Spec ificat ions E.9 E Ideally , the machine and pape r storage en vironment should be at or near room temperature, and not too dry or humi d. R emember that paper is hygroscopic; it absorbs and l oses moisture rapidly . Heat work s with humidity to damage pa per . Heat causes the moistur e in paper to evaporate, while cold causes it to condense on[...]

Spe cific atio ns E.10 • Size: Y ou should only use enve lopes within the following size r a nges. N OTES : • Use only the manual feeder to print en velopes. • Y ou may experience some paper jams when using any media wi th a length less than 140 mm ( 5.5 in.) . This may be c aused by paper that has been affecte d by environme ntal conditio ns[...]

Spec ificat ions E.11 E N OTES : • For the best print quality , posi tion margins no closer tha n 15 mm (0.6 in.) from the edges of the env elope. • Av oid prin ting over th e area where th e enve lope’ s seams meet . Envelope Storage Proper storage of envelopes helps contribute to print quality . Envelopes should be stored flat. If air is tr[...]

1 I NDEX Numerics 2/4-up, more featur es 5.12 2-side, more features 5.11 A add ing docum ents 7.33 ADF (Automatic Document Feeder), load 5.5, 7.6 ADF rubber pad, repl ace 8.13 auto fit, more f eatur es 5.11 automatic dialing group 7.23 one-touch 7.19 speed 7.21 automatic redialing 7.13 B broadcastin g faxes 7.28 bypass tray, use 3.6 C canceling cop[...]

2 E error messages 9.13 exte nsion phon e, co nnect 2.11 F Fav orite sett ing, use 4.13 fax system , set advanced settings 7.38 basic settings 7.3 fit t o page copying 5.1 1 printing 4.18 fron t outp ut tra y, use 3.10 G grou p dia l dialing 7. 25 editing 7.24 set tin g 7.23 H help , use 4.14 I image quality 4.8 imagin g opti ons prop erties , set [...]

3 paper load cap acity 3.2 paper size, set paper tray 2.21 print 4.6, A.13 paper source, set 4.7, A.13 paper ty pe, set paper tray 2.21 print 4.7, A.13 parallel, connec t 3.7 poster copying 5.1 3 printing 4.16 PostScript drive r accessing B .4 errors 9.33 installing B.2 power save mode, use 2.26 print orde r, set 4.11 prin t qu ality prob lem s, so[...]

4 system requiremen ts Linux A.3 Macintosh C .2 Windows 2.29 T tel li ne, co nnect 2.11 toll save mode, us e 2.25 toner cartridge installing 2.5 maintaining 8.6 redistributing 8 .7 replacing 8.8 tone r save mo de, use 2.24 U unins talli ng MFP dri ver Linu x A.6 USB connecting 3.7 USB flash drive installing 10.2 managing 10.6 printing 10.10 scannin[...]