Brother DCP-L2520D manual

Basic User's Guide DCP-L2520D DCP-L2540DW DCP-L2541DW MFC-L2700D MFC-L2701D MFC-L2700DW MFC-L2701DW MFC-L2703DW Online User's Guide This Basic User's Guide does not contain all the information about the machine. T o learn detailed information, read the Online User's Guide at solutions.brother .com/manuals[...]

If you need to call Customer Service Please complete this information for future reference: Model Number: (Circle your model number) DCP-L2520D/DCP-L2540DW/DCP-L2541DW/ MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC- L2701DW/MFC-L2703DW Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the machine. Retain this User [...]

For the Latest Driver Updates Go to your model's Downloads page on the Brother Solutions Center at http://support.brother .com to download drivers. T o keep your machine’ s performance up-to-date, check there for the latest firmware upgrades. i[...]

The Online User's Guide Helps Y ou Get the Most Out of Y our Machine Quicker navigation! Search box Navigation index in a separate panel Comprehensive! Every topic in one guide Simplified Layout! Provides step-by-step instructions Feature summary at the top of the page 1 2 3 4 1. Search Box 2. Navigation 3. Summary 4. Step-by-Step Where can I [...]

If you have questions or problems, please take a look at our F AQs. Provides several ways to search! Displays related questions for more information Receives regular updates based on customer feedback Since the Brother Solutions Center is updated regularly , this screen shot is subject to change without notice. Where can I find these F AQs? Brother[...]

Definitions of Notes We use the following symbols and conventions throughout this User's Guide: W ARNING W ARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries. CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuri[...]

Compilation and Publication Notice This manual has been compiled and published to provide the latest product safety information at the time of publication. The information contained in this manual may be subject to change. For the latest manual, visit us at http://support.brother .com. ©2014 Brother Industries, Ltd. All rights reserved. v[...]

Basic User's Guide 1 General Information ............................................................................................ 1 Control Panel Overview .............................................................................................1 Access Brother Utilities...................................................................[...]

Scan Using the Scan Button on Y our Brother Machine ...........................................29 Scan Using the Scan Button on the Machine ................................................ 29 6 Fax ...................................................................................................................... 31 Before Faxing ................[...]

Control Panel Overview Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/MFC-L2703DW The control panel will vary depending on your model. MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/ MFC-L2703DW 12 3 5 4 6 1. One T ouch buttons Store and recall up to eight fax and telephone numbers. T o access stored One T ouch fax and telephone numbe[...]

3. WiFi Press the WiFi button and launch the wireless installer on your computer . Follow the on- screen instructions to set up a wireless connection between your machine and your network. When the WiFi light is on, your Brother machine is connected to a wireless access point. When the WiFi light blinks, the wireless connection is down, or your mac[...]

6. Copy buttons Options Press to access temporary settings for copying. 2 in 1 (ID) Copy Press to copy both sides of an identification card onto a single page. 2-sided Press to copy on both sides of a sheet of paper . 78 11 10 9 7. Menu buttons Clear Press to delete entered data or cancel the current setting. Menu Press to access the Menu for progr[...]

9. Power On/Off • T urn on the machine by pressing . • T urn off the machine by pressing and holding . The LCD displays Shutting Down and stays on for a few seconds before turning off. If you have an external telephone or T AD connected, it is always available. 10. Stop/Exit • Press to stop an operation. • Press to exit from a menu. 1 1. St[...]

DCP-L2540DW/DCP-L2541DW This illustration is based on DCP-L2540DW. 12 3 4 5 1. Power On/Off • T urn on the machine by pressing . • T urn off the machine by pressing and holding . The LCD displays Shutting Down and stays on for a few seconds before turning off. 2. Copy buttons Options Press to access temporary settings for copying. 2 in 1 (ID) C[...]

5. Liquid Crystal Display (LCD) Displays messages to help you set up and use the machine. If the machine is in Ready Mode or COPY Mode, the LCD displays: □□■□□ b a c d e 100% Auto Stack Copies:01 a. T ype of copy b. Number of copies c. Quality d. Contrast e. Copy ratio 6 78 6. Menu buttons Menu Press to access the Menu for programming you[...]

• Press to start scanning documents. 1 General Information 7[...]

Access Brother Utilities Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your device. 1 Do one of the following: • (Windows ® XP , Windows Vista ® , Windows ® 7, Windows Server ® 2003, Windows Server ® 2008 and Windows Server ® 2008 R2) Click Start > All Programs > Br[...]

Initial Setup Set the Date and T ime Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW 1 Press Menu . 2 Press a or b to display the Initial Setup option, and then press OK . 3 Press a or b to display the Date&Time option, and then press OK . 4 Press a or b to display the Date&Time option, and then press OK . 5 Enter[...]

2 Press a or b to display the General Setup option, and then press OK . 3 Press a or b to display the Volume option, and then press OK . 4 Press a or b to display the Speaker option, and then press OK . 5 Press a or b to display the High , Med , Low , or Off option, and then press OK . 6 Press Stop/Exit . 10[...]

Load Paper Load and Print using the Paper T ray • If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper size. Change the paper size and paper type settings if needed, following the on-screen instructions. • When you load a different paper size i[...]

4 Load paper with the printing surface face down in the paper tray . DO NOT load different types of paper in the paper tray at the same time. Doing this may cause the paper to jam or misfeed. 5 Make sure the paper is below the maximum paper mark ( b b b ). Overfilling the paper tray will cause paper jams. 6 Slowly push the paper tray completely int[...]

3 Press a or b to display the Paper option, and then press OK . 4 Press a or b to display the Paper Size option, and then press OK . 5 Press a or b to display the A4 , Letter , Legal , Executive , A5 , A5 L , A6 , or Folio option, and press OK . 6 Press Stop/Exit . Change the Paper T ype T o get the best print quality , set the machine for the type[...]

Print from Y our Computer (Windows ® ) Print a Document (Windows ® ) 1 Select the print command in your application. 2 Select Brother MFC-XXXX series (where XXXX is the name of your model). 3 Click OK . 4 Complete your print operation. For more information, see the Online User's Guide : Print a Document Print on Both Sides of the Paper (Wind[...]

7 Click OK again, and then complete your print operation. Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows ® ) 1 Select the print command in your application. 2 Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears.[...]

Printing on Envelopes, Thick Paper , or Labels When the back cover (face-up output tray) is pulled down, the machine has a straight paper path from the manual feed slot on the front of the machine through the back of the machine and onto the face-up output tray . Use this manual feed and output method for printing on thick paper or envelopes. • L[...]

5 Push one sheet of paper or one envelope firmly into the manual feed slot. Continue pushing the paper until the top edge of the paper presses against the rollers for about two seconds, or until the machine grabs the paper and pulls it in further . 6 Select the print command in your application. 7 Select Brother MFC-XXXX series (where XXXX is the n[...]

Printing on Plain Paper , Thin Paper , Recycled Paper , or Bond Paper using the Manual Feed Slot • Load the paper into the manual feed slot with the printing surface face up. • DO NOT load more than one sheet of paper in the manual feed slot at any one time. Doing this may cause a jam. 1 Lift up the support flap to prevent paper from sliding of[...]

6 Select Brother MFC-XXXX series (where XXXX is the name of your model), and then click the printing properties or preferences button. The printer driver window appears. 7 Click the Paper Size drop-down list and select your paper size. 8 Click the Media T ype drop-down list and select the type of paper you are using. 9 Click the First Page and Othe[...]

Copy a Document 1 Make sure you have loaded the correct size paper in the paper tray . 2 Do one of the following: • Place the document face up in the ADF . (If you are copying multiple pages, we recommend using the ADF .) • Place the document face down on the scanner glass. 3 Do one of the following: • For MFC models Press ( COPY ). Use the d[...]

Option Description Yes • For MFC models T o scan the next page, press 1 to select the Yes option, and then place the next page on the scanner glass. Press OK to scan the page. • For DCP models T o scan the next page, press a to select the Yes option, and then place the next page on the scanner glass. Press OK to scan the page. No • For MFC mo[...]

Copy Settings Copy Option T o change Copy settings, press the Options button. Menu selections Options Quality Auto Text Photo Receipt Stack/Sort Stack A B A B B B A Sort B B A B A B A Brightness Increase the brightness to make the text lighter . Decrease the brightness to make the text darker . Contrast Increase the contrast to make an image cleare[...]

Menu selections Options Page Layout Off(1 in 1) 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) 2-sided (available only for certain models) Off 1sided→2sided L 1sided→2sided S 4 Copy 23[...]

Copy Multiple Pages on Both Sides of the Paper Y ou must choose a 2-sided copy layout from the following options before you can start 2-sided copying: Portrait 1–sided > 2–sided Long Edge Flip 1 2 1 2 1–sided > 2–sided Short Edge Flip 1 2 1 2 Landscape 1–sided > 2–sided Long Edge Flip 1 2 1 2 1–sided > 2–sided Short Edge[...]

5 Press a or b to select one the following layout options, and then press OK . • 1sided→2sided L • 1sided→2sided S 6 Enter the number of copies. 7 Press Start to scan the page. If you are copying using the ADF , the machine feeds and scans the pages and starts printing. If you are copying using the scanner glass, go to the next step. 8 Afte[...]

7 Press Start to scan the page. 8 After the machine scans the page, select the Yes or No option. Option Description Yes Press 1 or a to scan the next page. Place the next page on the scanner glass, and then press OK . No Press 2 or b when you have scanned all the pages. Copy Both Sides of an ID Card onto One Page Use the 2in1 (ID) Copy feature to c[...]

Use the dial pad to enter the number of copies you want. • For DCP models Press a or b to enter the number of copies you want. 5 Press Start . The machine scans one side of the identification card. 6 After the machine has scanned the first side, turn over the identification card. 7 Press Start to scan the other side. 4 Copy 27[...]

Scan from Y our Computer (Windows ® ) There are several ways you can use your computer to scan photos and documents on your Brother machine. Use the software applications provided by Brother , or use your favourite scanning application. Save Scanned Documents and Photos to a Folder as a PDF File Using ControlCenter4 Advanced Mode (Windows ® ) Sca[...]

5 Click the File button. The scan settings dialog box appears. 6 Change the scan settings if needed, and then click Scan . The machine scans the document and saves the file in the folder you have selected. The folder opens automatically . For more information, see the Online User's Guide : Scan from Y our Computer Scan Using the Scan Button on[...]

3 Press a or b to display the Scan to PC option, and then press OK . 4 Press a or b to display the File option, and then press OK . 5 If the machine is connected to a network, press a or b to display the computer where you want to send the document, and then press OK . 6 Do one of the following: • T o change the scan settings for this document, p[...]

Before Faxing Set Y our Station ID Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW Set the machine to print your Station ID and the fax's date and time at the top of each fax you send. 1 Press ( F AX ). 2 Press Menu . 3 Press a or b to display the Initial Setup option, and then press OK . 4 Press a or b to display th[...]

Set T elephone Line Compatibility for Interference and V oIP Systems Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW Problems sending and receiving faxes due to possible interference on the telephone line may be solved by lowering the modem speed to minimize errors in fax transmission. If you are using a V oice over IP (V[...]

or voice calls and handling them in one of the following ways: • Faxes will be received automatically . • V oice calls will start the F/T ring to tell you to pick up the call. The F/T ring is a fast pseudo/double-ring made by your machine. Manual Mode ( Manual in the Machine's Menu) Manual Mode turns off all automatic answering operations [...]

Choose the Correct Receive Mode Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/MFC-L2703DW Y ou must choose a Receive Mode depending on the external devices and telephone services you have on your line. By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you select the correc[...]

7 Press Stop/Exit . • Fax and T elephone Problems on page 50 Related Information 6 Fax 35[...]

Set the F/T Ring T ime (Fast Double-ring) Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW When you set the Receive Mode to Fax/T el Mode, if the call is a fax, your machine will automatically receive it. However , if it is a voice call, the machine will sound the F/T ring (fast double-ring) for the time you set in the F/T[...]

Store Numbers Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW Store fax and telephone numbers in the machine for quick dialling and broadcasting faxes to groups. When you dial a stored number , the LCD displays the number . If you lose electrical power , the Address Book numbers that are in the machine's memory will [...]

4 Press a or b to display the One Touch Dial option, and then press OK . 5 Press the One T ouch button you want to change or delete. 6 Do one of the following: • T o change the stored name and number: a. Press 1 . b. Edit the name and number: T o edit the stored name or number , press d or c to move the cursor to the character you want to change,[...]

T elephone Services and External Devices Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/MFC-L2703DW Y ou may be able to use the following services and connections with your Brother machine. These are summaries of ways to connect your machine. For details about each topic, see the Online User's Guide . V oice Mail Related Models:[...]

Send and Receive a Fax Using Y our Machine Send a Fax Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW 1 Press ( F AX ). 2 Do one of the following: • Place the document face up in the ADF . (If you are faxing multiple pages, we recommend using the ADF .) • Place the document face down on the scanner glass. 3 Enter the [...]

4 Press Start . The machine scans and sends the document. If you placed the document on the scanner glass, follow the instructions in the table: Option Description Yes T o scan the next page, press 1 to select the Yes option, and then place the next page on the scanner glass. Press OK to scan the page. No(Send) When you have scanned the last page, [...]

Fax Using Y our Computer (PC-F AX) Send Faxes from Y our Computer Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/ MFC-L2701DW/MFC-L2703DW The Brother PC-F AX feature lets you send a file, created in any application on your computer , as a standard fax and even attach a cover page. For more information, see the Online User's Guide : PC-F AX [...]

1 Do one of the following: • (Windows ® XP , Windows Vista ® and Windows ® 7) Click Start > All Programs > Brother > Brother Utilities . Click the drop-down list and select your model name (if not already selected). Click PC-F AX Receive in the left navigation bar , and then click Receive . • (Windows ® 8) Click ( Brother Utilities[...]

Use this section to resolve problems you may encounter when using your Brother machine. Identify the Problem Even if there seems to be a problem with your machine, you can correct most problems yourself. First, check the following: • The machine's power cord is connected correctly and the machine's power is on. • All of the machine&ap[...]

Find the Error Find the Solution Using the LCD xxxxxxxxxx Toner Low 1. Follow the messages on the LCD. 2. See the Online User's Guide : Error and Maintenance Messages 3. Visit Frequently Asked Questions (F AQs) on the Brother Solutions Center at http://support.brother .com Error and Maintenance Messages The most common error and maintenance me[...]

Error Message Cause Action Drum ! The corona wire on the drum unit must be cleaned. Clean the corona wire on the drum unit. The drum unit or the toner cartridge and drum unit assembly is not installed correctly . Put the toner cartridge in the drum unit. Then reinstall the toner cartridge and drum unit assembly in the machine. Jam 2-sided The paper[...]

Error Message Cause Action No Paper The machine is out of paper , or paper is not loaded correctly in the paper tray . Do one of the following: • Refill paper in the paper tray . Make sure the paper guides are set to the correct size. • Remove the paper and load it again. Make sure the paper guides are set to the correct size. • Make sure not[...]

Error Message Cause Action Scan Unable XX The machine has a mechanical problem. • (MFC-L2700D/MFC-L2701D/ MFC-L2700DW/MFC-L2701DW/ MFC-L2703DW) T o prevent you from losing the received fax data in the machine's memory , transfer the data to another Fax machine or to your computer before turning off the machine. • Press and hold to turn of [...]

Error Message Cause Action Toner Ended The toner cartridge is at the end of its life. Replace the toner cartridge with a new one. Toner Low If the LCD displays this message you can still print. The toner cartridge is near the end of its life. Order a new toner cartridge now so you have it ready when the LCD displays Replace Toner . A T roubleshooti[...]

Fax and T elephone Problems Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/MFC-L2703DW If you cannot send or receive a fax, check the following: 1 Connect one end of the telephone line cord to the area labelled "LINE", and then connect the other end of the telephone line cord directly to a telephone wall socket. If you can [...]

T roubleshooting for Other Fax Problems Related Models: MFC-L2700D/MFC-L2701D/MFC-L2700DW/MFC-L2701DW/MFC-L2703DW Difficulties Suggestions Cannot send a fax. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall socket and the LINE socket of the machine. If you subscribe to DSLor V oIP services, conta[...]

Difficulties Suggestions Received faxes appear as split pages. T urn on Auto Reduction. Dialling does not work. (No dial tone) Check all line cord connections. Poor sending quality . T ry changing your resolution to Fine or S.Fine . Make a copy to check your machine’s scanner operation. If the copy quality is not good, clean the scanner . For mor[...]

Print or Scan Problems If you cannot print or scan a document, check the following: 1 All of the machine's protective parts have been removed. 2 The interface cables are securely connected to the machine and the computer . 3 The printer or scanner driver has been installed correctly . T o make sure the printer or scanner driver is installed on[...]

Enable the WLAN connection and set up the wireless network connection. For more information, see the Online User's Guide : Introduction to Y our Brother Machine If you cannot print on both sides of paper , check the following: 6 Change the paper size setting in the printer driver to A4. 54[...]

Document and Paper Jams Find the Jammed Document or Paper If your document or paper jams inside the machine, the LCD message or Status Monitor will help you to find it. 5 1 2 3 4 1. Document Jam 2. Jam Rear 3. Jam 2-sided 4. Jam T ray 5. Jam Inside Clear the Document Jam The Document is Jammed in the T op of the ADF 1 Open the ADF cover . 2 Pull th[...]

Remove Small Paper Scraps Jammed in the ADF 5 Insert a strip of stiff paper , such as cardstock, into the ADF to push any small paper scraps through. If the document rips or tears, remove all small paper scraps to prevent future jams. 6 Press Stop/Exit . Clear the Paper Jam Always remove the remaining paper from the paper tray and straighten the st[...]

3 Fan the stack of paper to prevent further jams, and slide the paper guides to fit the paper size. 4 Make sure the paper is below the maximum paper mark ( b b b ). 5 Put the paper tray firmly back in the machine. Paper is Jammed in the Output Paper T ray When the paper is jammed in the output paper tray , do the following: 1 Use both hands to open[...]

Paper is Jammed at the Back of the Machine If the machine's control panel or the Status Monitor indicates that there is a jam in the back (Rear) of the machine, complete the following: 1 Leave the machine turned on for 10 minutes. This allows the internal fan to cool the extremely hot parts inside the machine. 2 Open the back cover . 3 Pull th[...]

5 Close the fuser cover . Make sure the blue tabs at the left and right sides lock into place. 6 Close the back cover until it locks in the closed position. Paper is Jammed inside the Machine If the machine's control panel or the Status Monitor indicates that there is a jam inside the machine, complete the following: 1 Leave the machine turned[...]

W ARNING HOT SURF ACE The machine's internal parts will be extremely hot. W ait for the machine to cool down before touching them. 4 Pull out the jammed paper slowly . 5 Install the toner cartridge and drum unit assembly into the machine. 6 Close the front cover . Paper is Jammed in the 2-sided T ray If the machine's control panel or the [...]

4 Pull the jammed paper out of the machine or out of the 2 ‑ sided tray . 5 Remove paper that may have jammed under the machine due to static electricity . 6 If paper is not caught inside the 2-sided tray , open the back cover . W ARNING HOT SURF ACE The machine's internal parts will be extremely hot. W ait for the machine to cool down befor[...]

How to Enter T ext on Y our Brother Machine DCP-L2540DW/DCP-L2541DW When setting certain options, such as the Network Key , you must enter characters on the machine: • Hold down or repeatedly press a or b to select a character from this list: 0123456789abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ(space)!"#$ %&'()*+,-./:;<[...]

Press button One time T wo times Three times Four times Five times 2 A B C 2 A 3 D E F 3 D 4 G H I 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 W X Y Z 9 • Inserting spaces T o enter a space in a fax number , press c once between numbers. T o enter a space in a name, press c twice between characters. • Making corrections If you entered[...]

Supplies When the time comes to replace supplies such as the toner or drum, an error message will appear on your machine's control panel or in the Status Monitor . For more information about the supplies for your machine, visit http://www .brother .com/original/index.html or contact your local Brother reseller . The toner cartridge and drum un[...]

C Index A ADF (Automatic Document Feeder)...20 ,  24, 29, 40 Automatic fax receive................................. 32, 34 C Control Panel Overview......................... 1 Copy.................................................... 20 settings............................................ 22 D Date and time....................................[...]

V V oice Mail............................................ 39 V oIP systems................................. 32, 39 V olume................................................... 9 66[...]

For Australia Only: Support – For technical support of your Brother Product other than what you can resolve through the User ’s Guide, please visit our website or Solutions website (see below) to find an answer to F AQs/T roubleshooting, locating Drivers & Software. Alternatively , please contact the Product Support Centre for any customer [...]

These machines are approved for use in the country of purchase only . Local Brother companies or their dealers will support only machines purchased in their own countries. LEM600040-00 OCE/ASA V ersion 0[...]