Brother FAX-2940 manual

Software User’s Guide Not all models are available in all co untries. For FAX users; This documentation is fo r both MFC and FAX models. Where it sa ys 'MFC' in this User’s Guide, please read 'MFC-xxxx' as 'FAX-xxxx'. Version 0 UK[...]

i Applicable models This User’s Guide applies to the following models. FAX-2840/FAX-2940 Definitions of notes We use the following icons throughou t this User’s Guide: Compilation and publication notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, coverin g the latest product’s descript ions [...]

ii Table of Contents Section I Machine operation keys 1 Using the control panel 2 Using the printer keys .............. ................ ................ ................. ................ ................ .......... ......... .............. 2 Job Cancel ............ ................ ................ ................. ................ .............[...]

iii 3 Scanning (For FAX-2940) 29 Scanning a document using the WIA driver ............. ................. ................... ................ ................ ...... ...... 29 WIA compliant ................... ................ ................ ................. ................ ................ .............. .............. ... 29 Scanning a docum[...]

iv Hiding or showing the window .............. ................. ................ ................... ................ ................ . ........65 Quitting the window .............. ................ ................. ................ ................ ................ ............. ............... 66 Sending a fax .............. ................ .[...]

Section I Machine operation keys I Using the control panel 2[...]

2 1 1 Using the printer keys 1 You can access the following features from your machine’s co ntrol panel. Job Cancel 1 To cancel the current print job, press Stop/Exit . You can clear the dat a that is left in the machine’s memory by pressing Stop/Exit . Using the control panel 1[...]

Section II Windows ® II Printing 4 Scanning (For FAX-2940) 29 Remote Setup 41 Brother PC-FAX Send Software (For FAX-2940) 43[...]

4 2 2 Note • FAX-2840 only supports t he print function for Asia and Oceania. • The screens in this section are from Windows ® XP. Screens on your PC may vary depending on your operating system. Using the Brother printer driver 2 A printer driver is software that translates data from the format used by a PC into th e format needed by a particu[...]

Printing 5 2 Printing a document 2 When the machine receives data from your computer , it begins printing by picking up paper from the pape r tray. The paper tray can feed many types of paper and envelopes. (For information about the Paper Tray and Recommended paper, see Basic User’s Guide.) a From your application, choose th e Print command. If [...]

Printing 6 2 Manual duplex (two-sided) printing 2 The supplied printer driver s upports manual duplex printin g. Guidelines for printing on both sides of the paper 2  If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot.  If the paper is not[...]

Printing 7 2 Simultaneous scanning, printing and faxing 2 Your machine can print from your computer while send ing or receiving a fax in memo ry, or while scanning a document into the computer. Fax sending will not be stopped during the comp uter printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer prin[...]

Printing 8 2 Printer driver settings 2 Note (Macintosh) See Printing and Faxing uu pag e 54. You can change the following printer settings when you print from your computer:  Paper Size  Orientation  Copies  Media Type  Resolution  Print Settings  Multiple Page  Duplex / Booklet  Paper Source  Scaling  Reverse Print[...]

Printing 9 2 Accessing the printer driver settings 2 a (For Windows ® XP) Click Start , and then Printers and Faxes . (For Windows Vista ® ) Click the button, Control Panel , Hardware and Sound , and then Printers . (For Windows ® 7) Click the button, and then click Dev ices and Printers . b (For Windows ® XP and Windows Vista ® ) Right-click [...]

Printing 10 2 Basic tab 2 You can also change the Page Layout settings by clicking the illustration on the left side of the Ba sic tab. a Choose Paper Size , Orientation , Copies , Media Type , Resolution and Print Settings (1). b Choose Multiple Page and Duplex / B ooklet (2). c Choose Paper Source (3). d Confirm your current settings in the windo[...]

Printing 11 2 Copies 2 The copies selection sets the number of copies that will be p rinted.  Collate With the Collate check box selected, one complete copy of your document will be printed and th en repeated for the number of copies you selected. If the Colla te check box is not selected, then each page will be printed for all the copies select[...]

Printing 12 2 Note • When using ordinary plain paper (60 to 105 g/m 2 , 16 to 28 lb) choose Pla in Paper . When using heavier weight paper or rough paper choose Thick Paper or Thicker Pape r . For bond paper, choose Bond Paper . • When printing on envelopes choose Envelopes . If the toner is not fixed t o the envelope correctly when Envelopes h[...]

Printing 13 2  Print cut-out line When 1 in NxN pages option is selected, the Print cut-out line option can b e selected. This option allows you to print a faint cut-out line around the printable are a. Manual duplex (two-sided)/ Booklet 2 When you want to print a booklet or do manual duplex printing, use this function.  None Disable duplex p[...]

Printing 14 2 Paper Source 2 You can choose Auto Select , Tray1 or Manual and specify separate trays for printing th e first page and for printing from the se cond page onwards.[...]

Printing 15 2 Advanced tab 2 Change the tab settings by clicking one of t he following selections:  Scaling (1)  Reverse Print (2)  Use Watermark (3)  Header-Footer Print (4)  Toner Save Mode (5)  Administrator (6)  Other Print Options (7) Scaling 2 You can change the print image scaling. Reverse Print 2 Check Reverse Print to [...]

Printing 16 2 Use Watermark 2 You can put a lo go or text into your document as a wa termark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have create d. Check Use Watermark and then click the Settings... button. Watermark Settings 2[...]

Printing 17 2 Transparent 2 Check Transparent to print the watermarked image in t he backg round of your docume nt. If this feature is not checked then the watermark will be printed on top of your document. In Outline Text 2 Check In Outline Text if you only want to print an outline of the watermark. It is only availab le when you choose a text wat[...]

Printing 18 2 Header-Footer Print 2 When this feature is enabled, it will print the d ate an d time on your document from your computer’s syste m clock and the PC login user name or the text you entered. By clicking Settings , you can customize the information.  ID Print If you select Login User Name , your PC login user name will be printed. [...]

Printing 19 2  Watermark Lock Lock the current settings of the Watermark optio n to prevent changes being ma de.  Header-Footer Print Lock Lock the current settings of the Header-F oot er Print option to prevent changes being made. Other Print Options 2 You can set the following in Printer Function:  Density Adjustment  Improve Print Ou[...]

Printing 20 2 Skip Blank Page 2 If Skip Blank Page is checked, the printer driver automatica lly detects blank pages a nd excludes them from printing. Note This option does not work when you choo se the following options: • Use Watermark • Header-Footer Print • Ni n1 or 1 in NxN Pages in Multiple Page • Duplex (Manual) or Booklet (Manual)[...]

Printing 21 2 Print Profiles tab 2 Print Profiles are editable presets desig ned to give you quick access to frequently used pr inting confi gurati ons.  Print profile list box (1)  Edit a profile (2) You can edit and save a new print profile .  Restore default profiles (3) Click to restore all the default print profiles.  Always show P[...]

Printing 22 2 b Enter the desired title in Name . c Choose the print profile you want to overwrite, the n click OK . Note You can overwr ite the preset print profiles.[...]

Printing 23 2 Support 2 Click Support... in the Printing Preferences dialog box.  Brother Solutions Center (1) The Brother Solutions Center (http://solut ions.brother.com/ ) is a website offering information about your Brother product including FAQs (Frequently Asked Ques tions), User’s Guides, driver updates and tips for using your machine. 1[...]

Printing 24 2  Original Supplies Website (2) You can visit our website f or original/genui ne Brother su pplies by clicking this button.  Brother CreativeCenter (3) You can visit our website f or free a nd easy online solutions for business and home users by clicking this button.  Check Setting (4) You can check the current drive r setting[...]

Printing 25 2 Tray Settings tab 2 Note To access the Tray Settings tab, see Accessing the printer driver settings uu page 9. You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab as follows.  Paper Source Setting (1) This feature lists the paper size assigned to ea ch tray. The settings appl[...]

Printing 26 2  Serial No. (5) By clicking Auto Detect (6), the printer driver will query the machine and display its serial nu mber. If it fails to receive the information, the screen will display “---------------”.  Auto Detect (6) The Auto Detect function obtains the machine’s serial num ber by initiating communicatio n between the PC[...]

Printing 27 2 Status Monitor 2 The Status Monitor utility is a config urable software tool for monit oring t he status of one or more devices, allowing you to get immediate notification of erro r messages such as paper empty or paper ja m. You can check the device status at anytime by dou ble-clicking the icon in t he tasktray or by choosing Status[...]

Printing 28 2  A yellow icon indicates a warning.  A red icon indicates a printing error has occurred. There are two locations where you can display the Brother Status Monitor on your PC - in the tasktray or on the desktop.[...]

29 3 3 The scanning operations and drivers will be different de pending on your operating sy stem. The ma chine uses a TWAIN compliant driver for scanning documen ts from your applications. Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver uu page 35) and a Windows ® Imag ing Acquis[...]

Scanning (For FAX-2940) 30 3 e Choose Document Feeder from th e Paper source drop-down list (1). f Choose the picture type (2). g Choose the Page size from the drop-down list (4). h If you need advanced settings, click Adjust the quality of the scanned pictu re (3). You can choose Brightness , Contrast , Resolution (DPI) and Picture type from Advan[...]

Scanning (For FAX-2940) 31 3 i Click the Scan button in the Scan d ialog box (6). The machine starts scanning the document. Scanner Utility 3 The Scanner Utility is used for configuring the WIA sc anne r driver for resolutions greater than 1200 dpi. You must restart your PC for the new settings to take effect. Note If you scan the document at a res[...]

Scanning (For FAX-2940) 32 3 • For users who do not have administrator right s: Enter the administrator password and click OK .[...]

Scanning (For FAX-2940) 33 3 Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) 3 Scanning a document in to the PC 3 You can use the ADF (automatic document feeder) to scan a whole page. a Load your document. b Open your software applicatio n to scan the document. c Do one of the following:  (Windows Photo [...]

Scanning (For FAX-2940) 34 3 g Click Scan in the Scan dialog box. The machine starts scanning the document. 1 2 3 4 5 6 7 8 11 9 10[...]

Scanning (For FAX-2940) 35 3 Scanning a document using the TWAIN driver 3 A TWAIN compliant scanner driver is available from the d ownload page for your model on the Bro ther Solutions Center (http://solutions.brother.com/). TWAIN drivers meet the standard universal protocol for communicating between scanners and a pplications. This me ans that you[...]

Scanning (For FAX-2940) 36 3 Note After you select a document size, you can adjust th e scanning area further by clicking the left mou se button and dragging it. This is required when yo u wa nt to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan uu page 36.) Pre-Scanning to crop a portion you want to scan 3 You can[...]

Scanning (For FAX-2940) 37 3 d Press and hold down the left mouse button and drag it over the portion you want to scan . 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e Load your document again. f Click Start . When scanning is finished, click Cancel to retu rn to the[...]

Scanning (For FAX-2940) 38 3 Resolution 3 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scan ned image. The following table shows the resolutions you can choose. Scan Type 3  Black & White Use for text or line art.  Grey (Error Diffusion)[...]

Scanning (For FAX-2940) 39 3 Note The Contrast setting is only available when Grey (Error Diffusion) or True Grey is chosen. When scanning photographs or o ther images for use in a word processor or other grap hics application, try different settings for the contrast and reso lu tion to see which setting best suits your needs. Document Size 3 Choos[...]

Scanning (For FAX-2940) 40 3 Note • You can see the actual paper size you chose on the screen. • Width : shows the width of scanning area. • Height : shows the height of scanning area. • Data Size : shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG. • User adjustable from 8.9 x 8.9 [...]

41 4 4 Note FAX-2840 only supports Remote Se tup for Asia and Oceania. Remote Setup 4 The Remote Setup program lets you configure many machine settings from a Windows ® app lication. When you start this application, the settings o n your machine will be downloaded automat ically to your PC and displayed on your PC screen. If you change the setti n[...]

Remote Set up 42 4  Print Lets you print the chosen items o n the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to t he machine and then click Print .  Export Lets you save the current configuration settings to a file.  Import Lets you read the settings from a file. Note You can [...]

43 5 5 PC-FAX sending 5 The Brother PC-FAX feature lets you use your PC to send a document from an application as a standard fax. All you have to do is set up the receiving partie s as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the use r interface. You can use the Address Book Search fea[...]

Brother PC-FAX Send Software (For FAX-2940) 44 5 d Enter a fax number using any of the following methods:  Use the dial pad to enter the number .  Click the Ad dress Book b utton, and then choose a me mber or group from the Address Book. If you make a mistake, click All Clear to delete all the entries. e To include a cover page, check Add Cov[...]

Brother PC-FAX Send Software (For FAX-2940) 45 5 c Click OK to save the User Information . Note You can set up the User Information separately for each Windo ws ® account. Sending setup 5 From the PC-FAX Setup dialog box, click the Sending tab to display the screen below.  Outside line access Enter a number to access an outside line here. This [...]

Brother PC-FAX Send Software (For FAX-2940) 46 5 Entering cover page information 5 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.  To Choose the recipient information you wa nt to add to the cover p age.  From Choose the sender information you want to add to the cover[...]

Brother PC-FAX Send Software (For FAX-2940) 47 5 Address Book 5 If Outlook or Outlook Express is instal led on yo ur PC, yo u can choo se in the Select Address Book drop- down list which address book to use for PC-FAX send ing. There are five types: PC-F AX Address Book, Outlook, Outlook Express (Windows ® XP only), Windows Mail Add ress Book (Win[...]

Brother PC-FAX Send Software (For FAX-2940) 48 5 Brother Addr ess Book 5 a Click the Start button, All Programs , Brother , FAX-XXXX (where XXXX is your model name), PC-FAX Sending , then PC-FAX Address Book . The Address Book dialog box appears: Setting up a member in the Address Book 5 In the Address Book dialog box you ca n add, edit and delete [...]

Brother PC-FAX Send Software (For FAX-2940) 49 5 Setting up a group for broadcasting 5 You can create a group to send the same PC-FAX to several recipients at one time . a In the Address Book dialog box, click th e icon to create a Group. The Address Book Group Setup dialo g box appears: b Enter the name of the new group in the Group Name field. c [...]

Brother PC-FAX Send Software (For FAX-2940) 50 5 c When the confirmation dialog box appea rs, click OK . Exporting the Address Book 5 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be a ttached to an outgoi ng E-mail (a vCard is an electronic business card that co[...]

Brother PC-FAX Send Software (For FAX-2940) 51 5 e Enter the name of the file, and then click Save . Importing to the Address Book 5 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. Importing an ASCII text file 5 a Do one of the following:  From the Address Book, click [...]

Brother PC-FAX Send Software (For FAX-2940) 52 5 e Enter the name of the file, and then click Ope n . Note If you chose Text file in step a , Files of type : will be Text files {*.txt; *.csv} .[...]

Section III Apple Macintosh III Printing and Faxing 54 Scanning (For FAX-2940) 73 Remote Setup 76[...]

54 6 6 Note FAX-2840 only supports t he print function for Asia and Oceania. Features in the printer driver (Macint osh) 6 This machine supports Mac OS X 10.5.8 - 10.6. x - 10.7.x. Note The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version. Printing and Faxing 6[...]

Printing and Faxing 55 6 Manual duplex (two-sided) printing 6 The supplied printer driver s upports manual duplex printin g. Guidelines for printing on both sides of the paper 6  If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot.  If the [...]

Printing and Faxing 56 6 Simultaneous scanning, printing and faxing 6 Your machine can print from your computer while send ing or receiving a fax in memory, or while scanning * a document into the compute r. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pause s the[...]

Printing and Faxing 57 6 Note You can save the current se ttings as a preset by choosing Save As from the Presets pop-up menu.  (For Mac OS X 10.7.x) For more page setup options, click Show Details .[...]

Printing and Faxing 58 6 Note You can save the current se ttings as a preset by choosing Save Current Settings as Preset from the Presets pop-up menu. Choosing printing options 6 To control special printing features, choose the opt io ns you want to change from the Print dialog box.[...]

Printing and Faxing 59 6 Cover Page 6 You can choose the following cover page settings:  Print Cover Page If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover pa ge.  Billing Info If you want to add the billing info rmation to the cover page, enter text in the Billing Info bo[...]

Printing and Faxing 60 6  Pages per Sheet The Pages per Sheet selection can redu ce the image size of a page by allowing multiple pages to be printed on one sheet of paper.  Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout.  Border If you want to add a border, use th is function.  R[...]

Printing and Faxing 61 6 • Env. Thick • Env. Thin • Recycled Paper • Label  Resolution You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200  Paper Source You can choose Auto Select , Tray 1 or Manual . Advanced print settings When you click the triangle mark ( c ) beside Ad vanced , the advanced print settings[...]

Printing and Faxing 62 6 • Text This is the best mode for printing text documents.  Improve Print Output This feature allows you to improve a prin t quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few p ages, you do not need to choose this setting. We recommend that y[...]

Printing and Faxing 63 6 Duplex Printing 6  Manual duplex Select Paper Handlin g . Choose Even Only and print, and then reload the printed paper into the tray (blank side face down in Tray 1) or manual feed slot (blank side face up in Manual). Choose Odd Only and print.[...]

Printing and Faxing 64 6 Removing the Printer driver for Macintosh 6 a Log in as an ‘Administrator’. b From the Apple menu, choose System Preferences . Click Print & Fax or Print & Scan , then choose the printer you want to remove and remove it by clicking the - button.[...]

Printing and Faxing 65 6 Status Monitor 6 The Status Monitor utility is a configurable software tool f or moni toring the status of the machine, letting you see error messages such as paper empty or paper jam a t pre-set update intervals. You can check the device status by launching Brother Statu s Monitor. Follow these steps:  For Mac OS X 10.5[...]

Printing and Faxing 66 6 Quitting the window 6 Click Brother Status Monitor in the menu bar and then cho ose Quit Status Monitor from the pop-up menu.[...]

Printing and Faxing 67 6 Sending a fax 6 You can send a fax directly from a Macinto sh application. Note Fax documents will be sent in Black and White only. a Create a document in a Macintosh a pplication. b From an application such as TextEdit, click File , then Print .  (Mac OS X 10.5.8 to 10.6.x) For more page setup options, click the disclo [...]

Printing and Faxing 68 6  (For Mac OS X 10.7.x) For more page setup options, click Show Details .[...]

Printing and Faxing 69 6 c Choose Send Fax from the pop-up menu. d Choose Facsimile from the Output pop-up menu. e Enter a fax number in the Input Fax Number box, an d then c lick Print to send the fax.[...]

Printing and Faxing 70 6 Note If you want to send a fax to more than one number, click Add after entering the first fax number. Th e destination fax numbers will be listed in the dialog box. Using the Addresses panel 6 You can choose a fax number using the Addresses button.[...]

Printing and Faxing 71 6 a Click Addresses . b Choose the fax number from the Addresse s panel and then click To .[...]

Printing and Faxing 72 6 c When you have chosen your fa x, click Print .[...]

73 7 7 Note Mac OS X 10.5.8 does not support th e scan function. Mac OS X 10.6.x - 10.7.x users ca n use the ICA driver for scanning. Scanning a document using the ICA driver (Mac OS X 10.6.x - 10.7.x) 7 You can scan a document using the IC A driver. If you insta lled available drivers and software from the download page for your machine in the Bro[...]

Scanning (For FAX-2940) 74 7 d Click Show Details to choose Black & White or Text f or Kind . You can adjust the following settings, if necessary, in the dialog box accessed by clicking on Show Details . Please note that the item name and assignable value may vary de pending on the machine.  Resolution : Ch oose the resolution you want to sc[...]

Scanning (For FAX-2940) 75 7 Choosing your machine from Print & Fax or Print & Scan 7 a Connect your Brother machine to the Macinto sh using a USB cable. b Select System Preferences from the Apple Me nu. c Click Print & Fax or Print & Scan . d Select the machine from the list on the left side of the screen and click Open Print Queue[...]

76 8 8 Note FAX-2840 only supports Remote Se tup for Asia and Oceania. Remote Setup 8 The Remote Setup application lets you configure many mach ine settings from a Ma cintosh application. When you access this application, the settings on your machine will be downloa ded automatically to your Macintosh and displayed on your Macintosh screen. If y ou[...]

Remote Set up 77 8  Print Lets you print the chosen items o n the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to t he machine and then click Print .  Export Lets you save the current configuration setting to a file.  Import Lets you read the setting fr om a file. Note You can u[...]

Index 78 A A A Administrator .............. ................ ................ ......... 15 , 18 B Brightness Macintosh ..................... ................ ................ ......... 74 Windows ® .................. ................ ................ ............ 38 C Contrast Macintosh ..................... ................ ................ .....[...]

Visit us on the World Wi de Web http://www.brother.com/ These machines are approved for use in the co untry of purchase onl y. Local Brother compani es or their dealers will only support machines purchased i n their own countrie s.[...]