Brother IntelliFAX 1575MC manual

FAX-1575mc OWNER'S MANUAL OWNER'S MANUAL[...]

If Y ou Need to Call Customer Service Please complete the f ollowing inf ormation f or future reference: Model: F AX-1575mc Serial Number:* Date of Pur chase: Place of Pur chase: * The serial number is on the rear of the unit. Retain this O WNER’S MANU AL with y our sales receipt as a permanent recor d of y our purchase, in the event of a theft, [...]

i Brother Numbers Brother fax-back system (USA Only) Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, no[...]

ii Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother: IMPORTANT NOTE: For technical and operation[...]

iii Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BRO[...]

iv BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end- use purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother w[...]

v BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in w[...]

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in mat[...]

vii Table of Contents 1 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual...............[...]

viii Connecting an External Telephone Answering Device (TAD) ................................................................................ 2-9 Sequence ......................................................................... 2-9 Connections ................................................................... 2-10 Outgoing Message (OGM) on an Ext[...]

ix Recommended Reductions.............................................. 5-5 Setting Paper Size ................................................................ 5-5 Advanced Receiving Operations ................................................ 5-6 Operation from External or Extension Telephone............... 5-6 For FAX/TEL Mode Only ...............[...]

x Setting Up Groups for Broadcasting ................................... 7-3 Dialing Options .......................................................................... 7-4 Manual Dialing .................................................................... 7-4 One Touch Dialing .............................................................. 7-4 Speed[...]

xi Listening to Outgoing Message (OGM) ......................... 9-3 Erasing Outgoing Message (OGM) ................................ 9-3 Activating Message Center Mode ....................................... 9-3 Message Indicator ................................................................ 9-4 Playing Voice Messages ............................[...]

xii 12 Important Information ................................................................. 12-1 Standard Telephone and FCC Notices ...................................... 12-1 International E NERGY S TAR ® Compliance Statement ..... 12-2 Industry Canada Compliance Statement (For Canada Only)......................................................[...]

INTRODUCTION 1 - 1 1 Introduction Using This Manual Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your fax machine to its fullest potential by taking a few minutes to read this manual. Finding Information All chapte[...]

1 - 2 INTRODUCTION FAX-1575mc Control Panel Overview 6 1 11 10 9 3 2 4 5 7 6 8 Liquid Crystal Display (LCD) Displays messages to help you set up and operate your fax machine. Shift This key is used to access the "7" through "12" One Touch numbers. One Touch Dial Keys These six keys give you instant access to twelve previously st[...]

INTRODUCTION 1 - 3 Dial Pad Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine. Fax Keys Receive Mode Use to select how the fax machine will handle incoming calls. Resolution Sets the resolution when you send a fax or make a copy. Quick-Scan/Reports Lets you take advantage of memory transmission[...]

1 - 4 INTRODUCTION About Fax Machines If you ’ re a first-time fax machine user, fax operation might seem a little mysterious. You ’ ll soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone Line? If you have Voice Mail on the phone line on whi[...]

INTRODUCTION 1 - 5 The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE . If your fax machine is set to the FAX ONLY Mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your fax mac[...]

2 - 1 LOCATION AND CONNECTIONS 2 Location and Connections Caution ■ Never install telephone wiring during a lightning storm. ■ We recommend that this product be used with a surge protection device to protect the product against lightning storms. ■ Never install a telephone jack in a wet location unless the jack is specifically designed for a [...]

LOCATION AND CONNECTIONS 2 - 2 Packing List Make sure you have the following items: : If an item is missing, call Brother Customer Service at 1-800-284-4329 ( in USA ), 1-877-BROTHER ( in Canada ) or (514) 685-6464 ( in Montreal ). See Ordering Accessories and Supplies on page ii for the correct item numbers. Whenever you transport the fax machine,[...]

2 - 3 LOCATION AND CONNECTIONS Assembly Attach the Document Support Attach the document support. Attach the Paper Wire Extension Attach the paper wire extension. Attach the Paper Support Attach the paper support. Document Support Paper Wire Extension Paper Support[...]

LOCATION AND CONNECTIONS 2 - 4 Load the Paper The paper tray can hold up to 200 sheets of 20-lb paper. 1 Open the paper tray cover. 2 Place up to 200 sheets of paper in the tray. Do not allow the level of paper to pass the paper guide. 3 Close the paper tray cover. Acceptable Paper Size: Letter, Legal and A4 Weight: 17 lb – 24 lb Thickness: .0031[...]

2 - 5 LOCATION AND CONNECTIONS Connections Connecting the Machine Connect the handset, power cord and telephone line. 1 Connect the handset. Connect the curled handset cord to the bottom of the handset and to the left side of the machine. 2 Connect the power cord. 3 Connect the telephone line. Connect one end of the telephone line cord to the jack [...]

LOCATION AND CONNECTIONS 2 - 6 Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “ rolled over ” to the next available phone line in a preset order. Your fax machine can work i[...]

2 - 7 LOCATION AND CONNECTIONS Installing Brother Machine, External Two-Line TAD and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the Brother machine on Li[...]

LOCATION AND CONNECTIONS 2 - 8 If You Are Installing the Fax Machine to Work with a PBX: 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2 If all incoming calls will be answered by a switchboard operator, it is reco[...]

2 - 9 LOCATION AND CONNECTIONS Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls. The fax machine “ listens ” for fax calling (CNG) tones. If it hears them, the fax mac[...]

LOCATION AND CONNECTIONS 2 - 10 Connections The external TAD must be plugged into the left of the fax machine, into the jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall jack. 1 Plug the telephone line cord from the wall jack into the left side of the fax machine, in the jack labeled LINE. 2 Plug the telephone [...]

3 - 1 ON-SCREEN PROGRAMMING 3 3 On-Screen Programming User-Friendly Programming We have designed your fax machine with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your fax machine has to offer. Since your programming is done on the LCD, we created step-by-step on-sc[...]

ON-SCREEN PROGRAMMING 3 - 2 Navigation Keys You can access the menu mode by pressing Menu/Set . When you enter the Menu, the LCD scrolls: Then press 1 for Initial Setup Menu — OR — Press 2 for Setup Receive Menu — OR — Press 3 for Setup Send Menu Press 0 for TEL SERVICE — OR — You can scroll more quickly through the each menu level by p[...]

3 - 3 ON-SCREEN PROGRAMMING To access the menu, press Menu/Set . Main Menu Menu Selections Options Descriptions Page 1. INITIAL SETUP 1. DATE/TIME — Enter date and time for the LCD display and the heading on fax transmissions. 4-1 2. STATION ID — Program your name, fax number and telephone number to appear on each transmitted page. 4-1 3. BEEPE[...]

ON-SCREEN PROGRAMMING 3 - 4 To access the menu, press Menu/Set . Main Menu Menu Selections Options Descriptions Page 2. SETUP RECEIVE 1. RING DELAY RING DELAY 04 03 02 01 00 The number of rings before the fax machine answers in FAX/TEL, FAX ONLY or TAD mode. 5-3 TOLL SAVER ON OFF Machine rings two extra times if there are no messages to get, so you[...]

3 - 5 ON-SCREEN PROGRAMMING To access the menu, press Menu/Set . Main Menu Menu Selections Options Descriptions Page 3. SETUP SEND 1. COVERPG SETUP NEXT FAX ONLY, ON OFF PRINT SAMPLE Automatically sends a cover page you program. 6-5 2. COVERPAGE MSG — Programs a customized message for the fax cover page. 6-5 3. CONTRAST AUTO S.LIGHT S.DARK Change[...]

ON-SCREEN PROGRAMMING 3 - 6 To access the menu, press Menu/Set . Main Menu Menu Selections Options Descriptions Page 4. CANCEL JOB —— Cancel a delayed fax or polling job. 6-9 5. INTERRUPT —— Send a fax now, even if you have the machine set to send a fax later, or if you have it set for polling. 6-9 6. SET AUTO DIAL 1. ONE-TOUCH DIAL — Sto[...]

3 - 7 ON-SCREEN PROGRAMMING To access the menu, press Menu/Set . Main Menu Menu Selections Options Descriptions Page 8. SETUP MSG CTR 1. MSG STORAGE FAX: ON/ OFF VOICE: ON /EXT/OFF Select if memory will store fax, voice or both. 9-2 2. BACKUP PRINT ON OFF Prints a copy of faxes received into memory. 9-5 3. OGM MSG CTR OGM F/T OGM Select/Record the [...]

INITIAL SETUP 4 - 1 4 Initial Setup Getting Started After you have assembled your machine using the Brother Quick Setup Guide, continue the initial setup by programming the rest of the initial settings. Setting Date and Time Your fax machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the fax ma[...]

4 - 2 INITIAL SETUP 4 Use the dial pad to enter your name (up to 20 characters), and then press Menu/Set . (You can use the chart below to help you enter letters.) 5 Press Stop/Exit . Details for Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the fax machine. Most keys on the dial pad h[...]

INITIAL SETUP 4 - 3 Making Corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit ; the letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. You can also back up and type over incorrect letters. Repeating Letter[...]

4 - 4 INITIAL SETUP Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. VOLUME AMPLIFY: OFF This default setting is appropriate if none of the users are heari[...]

INITIAL SETUP 4 - 5 Setting Volume Amplify 1 Press Menu/Set , 1 , 4 . 2 Press to select VOL AMPLIFY:OFF? if none of the users are hearing-impaired and go to Step 4 — OR — If some or all of the users are hearing- impaired, select VOL AMPLIFY:ON? and then press Menu/Set . 3 Press to select PERMANENT? if all the users are hearing-impaired — OR ?[...]

4 - 6 INITIAL SETUP Memory Storage In the event of a power failure, all settings in the INITIAL SETUP , SETUP RECEIVE and SET AUTO DIAL plus the COVERPG SETUP and COVERPAGE MSG (from SETUP SEND ) operations are stored permanently. You may have to reset the date and time. Setting Tone/Pulse Dialing Mode Your fax machine comes set to accommodate Tone[...]

SETUP RECEIVE 5 - 1 5 Setup Receive Basic Receiving Operations Select Receive Mode MANUAL — You must answer all calls yourself. If you hear fax tones, press Fax Start to begin receiving the fax, then hang up. You can use this mode with Distinctive Ringing. (See Distinctive Ring , page 8-1.) FAX ONLY — The fax machine automatically answers every[...]

5 - 2 SETUP RECEIVE To select or change your Receive Mode 1 Press Receive Mode . The LCD shows your current selection. Or, if Message Center mode is ON, it overrides your Receive Mode setting, so the LCD shows: 2 Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time, along with your[...]

SETUP RECEIVE 5 - 3 Setting Ring Delay The Ring Delay setting determines the number of times the fax machine rings before it answers. If you have extension phones on the same line as the fax machine, keep the Ring Delay default setting of 4 . (See Easy Receive , page 5-4, Operation from External or Extension Telephone , page 5-6 and For FAX/TEL Mod[...]

5 - 4 SETUP RECEIVE Record FAX/TEL Outgoing Message (F/T OGM) This is the announcement played by your FAX (not an external TAD) when someone calls and your machine is set to FAX/TEL mode. Although callers hear your announcement, they cannot leave a message . To erase the announcement, see Erasing Outgoing Message (OGM) , page 9-3. 1 Press Menu/Set [...]

SETUP RECEIVE 5 - 5 Printing a Reduced Incoming Fax You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your fax machine. If you choose AUTO , your machine chooses the level of reduction for you. 1 Press Menu/Set , 2 , 5 . 2 Press to select the reduction ratio you want ( AUTO[...]

5 - 6 SETUP RECEIVE Advanced Receiving Operations Operation from External or Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your fax machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1 , the fax machine starts to receive a fax. (See Easy [...]

SETUP RECEIVE 5 - 7 Polling Setting Up Sequential Polling Receive Your fax machine can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. 1 Press Menu/Set , 2 , 7 . The LCD shows: 2 Press to select Polling ON . 3 Press Menu/Set . The LCD prompts you to enter the fax numbers to be [...]

6 - 1 SETUP SEND 6 Setup Send Before You Begin Before you begin sending faxes, make sure you read all the instructions and cautions for placing originals in the automatic document feeder. Automatic Document Feeder (ADF) ■ Originals must be between 5.8 and 8.5 inches wide and between 5.9 and 23.7 inches long. Your fax machine can scan an image onl[...]

SETUP SEND 6 - 2 Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 Place the original face down in the ADF. 2 Pick up the handset and listen for a dial tone — OR — press Speaker phone and listen for a dial tone. 3 Enter the fax number you want to call. (You can enter t[...]

6 - 3 SETUP SEND Quick-Scan Fax Transmission You can scan a fax into the fax machine ’ s memory to be sent as soon as the scan is complete. This way, you don ’ t have to wait for the entire fax to be transmitted before you retrieve your original. If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to canc[...]

SETUP SEND 6 - 4 Cover Page for Next Fax Only Make sure the Station ID is set up (See Setting Station ID , page 4-1). This feature does not work without the Station ID. You can set the fax to send a cover page with a particular original. This cover page will include the number of pages in your original. 1 Place the original in the ADF. 2 Press Menu[...]

6 - 5 SETUP SEND 4 If you selected ON , you must select a comment. Press to view possible selections. (You can select your custom comment.) 5 Press Menu/Set when the LCD shows your selection. The LCD shows: 6 Press 1 if you want to select additional settings. The LCD returns to the Setup Send menu — OR — Press 2 to exit if you are finished choo[...]

SETUP SEND 6 - 6 Contrast If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original. 1 Place the original face down in the ADF. 2 Press Menu/Set , 3 , 3 . 3 Press to select AUTO , S.LIGHT or S.DARK , and then press Menu/Set . 4 Pres[...]

6 - 7 SETUP SEND Call Reservation / Call Back Message You can send a fax and let the other person know that you want to have a conversation after the fax transmission is complete. The receiving fax machine will ring as if it were receiving a telephone call and shows CALL PICKUP . If the other party picks up the handset, your fax machine will ring. [...]

SETUP SEND 6 - 8 Delayed FAX You can use this setting to send a fax up to 24 hours later. 1 Place the original face down in the ADF. 2 You can press Quick-Scan/Reports to use memory transmission — OR — Leave the original in the ADF to be scanned at the specified time. 3 Press Menu/Set , 3 , 7 . 4 Enter the time you want the fax to be sent, in 2[...]

6 - 9 SETUP SEND Canceling a Scheduled Job You can cancel tasks you ’ ve scheduled, such as Delayed Fax or Polling Transmit. 1 Press Menu/Set , 4 . Any waiting jobs appear on the LCD. If there are no jobs waiting, the LCD shows NO JOB WAITING . 2 If you have more than two jobs waiting, press to select the job you want to cancel, and then press Me[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 1 7 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your fax machine to do three types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store twelve fax/phone numbers that you can dial by pressing one ke[...]

7 - 2 AUTO DIAL NUMBERS AND DIALING OPTIONS 6 Return to Step 2 to store another One Touch number — OR — Press Stop/Exit . When you dial an AUTO DIAL number the LCD shows the name you ’ ve stored, or if you haven ’ t stored a name, the number you ’ ve stored. You can use chain dialing to store long dialing sequences. For example, to store [...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 3 Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the LCD shows the current name or number stored there, then prompts you to either 1. CHANGE — OR — 2. EXIT. 1 Press 1 to change the number stored, or press 2 t[...]

7 - 4 AUTO DIAL NUMBERS AND DIALING OPTIONS Dialing Options You can use your fax machine to make voice telephone calls by dialing manually or by using Search, One Touch or Speed Dial memory. You can use the handset to make and receive calls. When you dial an auto dial number, the LCD shows the name you ’ ve stored, or if you haven ’ t stored a [...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 5 Speed Dialing 1 Pick up the handset — OR — Press Speaker phone . 2 When you hear a dial tone, press Search/Speed Dial , press # , and then press the two-digit Speed Dial number. 3 To hang up a voice call, replace the handset. Dialing Access Codes and Credit Card Numbers Sometimes you may want to choos[...]

7 - 6 AUTO DIAL NUMBERS AND DIALING OPTIONS Search You can search for names you have stored in One Touch and Speed Dial memories. Names are shown alphabetically or numerically. (See Storing One Touch Dial Numbers , page 7-1 and Storing Speed Dial Numbers , page 7-2.) 1 Press Search/Speed Dial . 2 Press or to search alphabetically and to search nume[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 7 Broadcasting Using the numbers you have stored in Groups, One Touch and Speed Dial memory, you can “ Broadcast ” faxes automatically to a maximum of 112 different locations in a few simple steps. After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the res[...]

7 - 8 AUTO DIAL NUMBERS AND DIALING OPTIONS Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you ’ re sending. This could be useful if you ’ re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDAR[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 9 Tone/Pulse If you have pulse dialing service but need to send tone signals (for example, for telephone banking), follow the steps below. If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press # . Any digits pressed after this will send tone signals. [...]

8 - 1 TELEPHONE SERVICES 8 Telephone Services Custom Features Your fax machine supports the Distinctive Ring, Caller ID and Call Waiting/Caller ID telephone services offered by some telephone companies. If you have Voice Mail on your phone line, please read the following carefully. Distinctive Ring The term “ Distinctive Ring ” is used by Broth[...]

TELEPHONE SERVICES 8 - 2 Do You Have Voice Mail? If you have Voice Mail on the phone line you will install your new fax machine on, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line[...]

8 - 3 TELEPHONE SERVICES Very Important If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the fax machine in MANUAL mode at all times while using the Distinctive Ring feature. Here ’ s why: Manual mode will never pick up a call by itself, since it is[...]

TELEPHONE SERVICES 8 - 4 Printing the Caller ID Log 1 Press Hold/Caller ID . 2 To print the Caller ID Log, press Fax Start . Viewing the Caller ID Log 1 Press Hold/Caller ID . 2 After two seconds, press to scroll through the Caller ID Log. 3 When you want to see detailed information for a displayed ID (phone number and date and time call was receiv[...]

8 - 5 TELEPHONE SERVICES Registering a Caller ID Number You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number. 1 Press Hold/Caller ID . 2 After two seconds, press to scroll through the Log and when you see a caller you want to register, press Menu/Set . 3 To register the caller as a One Touch number, press the One Touch k[...]

TELEPHONE SERVICES 8 - 6 Call Waiting Caller ID The Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID service offered by many local telephone companies. This feature displays the telephone number (or name, if available) of Call Waiting callers on your fax machine ’ s LCD. 1 To answer a Call Waiting signal while you ’ re tal[...]

9 - 1 MESSAGE CENTER 9 9 Message Center Message Center Mode Message Center mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 30 minutes of voice messages, or up to 20 pages of fax memory. Any voice or fax message can be retrieved remotely. Memory is shared between fax and voice messages, which are stor[...]

MESSAGE CENTER 9 - 2 Setting Up the Message Center You must set up the Message Center in the following order: 1 Setting Message Storage. (See Setting Message Storage , page 9-2.) 2 Record Message Center Outgoing Message (MSG CTR OGM). (See Recording Message Center Outgoing Message , page 9-2.) 3 Activate Message Center mode. (See Activating Message[...]

9 - 3 MESSAGE CENTER 4 Pick up the handset to record a message. For example: Hello. We are unable to take your call at this time. Please leave a message after the signal. If you wish to send a fax, please press 5 1 , wait for fax tones, then press the Start button. 5 Replace the handset. The Message Center will play your OGM. 6 Press Stop/Exit . Li[...]

MESSAGE CENTER 9 - 4 Message Indicator The light flashes when you have new messages or faxes waiting for your review. The LCD displays the total number of voice and fax messages stored in the Message Center memory. If you press the flashing to turn off the Message Center before getting your new messages, they won ’ t be lost. The new messages wil[...]

9 - 5 MESSAGE CENTER Backup Printing Option When you choose FAX: ON in the Message Center mode, all incoming fax messages are stored in the available memory for retrieval. To print a backup copy automatically, turn this option on. 1 Press Menu/Set , 8 , 2 . 2 Press to select ON (or OFF ), and then press Menu/Set . 3 Press Stop/Exit . Erasing Messag[...]

MESSAGE CENTER 9 - 6 Setting Maximum Time for Incoming Messages Your fax machine comes set to receive voice messages up to 30 seconds long. You can change this setting to any length from 20 seconds to 60 seconds, in 5-second increments. 1 Press Menu/Set , 8 , 4 . 2 Press to select the maximum time setting for incoming messages, and then press Menu/[...]

9 - 7 MESSAGE CENTER Recording a Conversation You can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the Incoming Message Maximum Time. You and the other party will hear a beep every 15 seconds while recording. To stop recording, press Stop/Exit . You cannot record a conversation us[...]

MESSAGE CENTER 9 - 8 Programming Paging Number 1 Press Menu/Set , 8 , 6 . 2 Press until the LCD shows PAGING? , and then press Menu/Set . 3 Enter your pager phone number (up to 20 digits) followed by # # , and then press Menu/Set . For example , 1 8 0 0 5 5 5 1 2 3 4 # # . Do not include the area code if it is the same as that of your fax machine. [...]

9 - 9 MESSAGE CENTER Remote Retrieval Using Remote Access Code 1 Dial your fax number from a touch tone phone. 2 When your fax machine answers, immediately enter your Remote Retrieval Access Code. 3 The fax machine signals the kinds of messages received: 1 long beep—Fax message(s) 2 long beeps—Voice message(s) 3 long beeps—Fax and Voice messa[...]

MESSAGE CENTER 9 - 10 Remote Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Retrieval Access Code ( 159 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details 91 Playing Voice Messages After one long beep, the fax machine pl[...]

9 - 11 MESSAGE CENTER Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 Using the dia[...]

MESSAGE CENTER 9 - 12 Retrieving Fax Messages 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2 . 4 Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where you want your fax messages fo[...]

10 - 1 MAKING COPIES 10 Making Copies Copy Operations To make a single copy that is not reduced, enlarged or sorted, you have to press only the Copy key. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs. Using the Fax Machine as a Copier You can use the fax machine as a copy machine, making up to 9[...]

MAKING COPIES 10 - 2 Multiple Copies You can make multiple copies using your fax machine, and you can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). The default resolution for multiple copies is Fine. 1 Place the original face down in the ADF. 2 If you want copies “ stacked,[...]

11 - 1 PRINTING REPORTS 11 Printing Reports Fax Settings and Activity Two reports require initial setup in the Menu table: Transmission Verification Report and Fax Activity Report Interval. For initial setup: Press Menu/Set , 7 , 1 . — OR — Press Menu/Set , 7, 2 . Customizing the Transmission Verification Report You can use the Transmission Rep[...]

PRINTING REPORTS 11 - 2 Using the Quick-Scan/Reports Key Press Quick-Scan/Reports , press to select the report you want, and then press Menu/Set . Seven reports are available: Prints the Menu Table and programming instructions so you can see at-a-glance how to quickly program every menu selection. Lists names and numbers stored in One Touch and Spe[...]

12 - 1 IMPORTANT INFORMATION 12 Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatch[...]

IMPORTANT INFORMATION 12 - 2 International E NERGY S TAR ® Compliance Statement The purpose of the International E NERGY S TAR ® Program is to promote the development and popularization of energy-efficient office equipments. As an E NERGY S TAR ® Partner, Brother Industries, Ltd. has determined that this product meets the E NERGY S TAR ® guidel[...]

12 - 3 IMPORTANT INFORMATION WARNING For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial o[...]

IMPORTANT INFORMATION 12 - 4 15 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to a Brother Authorized Service Center. A list of Brother Authorized Service Centers has been included for your convenience, or [...]

13 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 T r oubleshooting and Routine Maintenance Troubleshooting If you can ’ t resolve a difficulty with your fax machine using the manual, see page i for Brother Numbers to call for assistance. The fax machine has a mechanical problem. Contact Brother Customer Service at In USA: 1-800-284-4329 (voice) [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 2 Error Messages You may occasionally encounter a difficulty with your machine or telephone line. If this happens, your machine often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems by yourself. If you need additi[...]

13 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE The memory capacity has been exceeded. Print the faxes stored in memory to delete them. Then try again. There is not enough memory available to perform your copy operation. Press Stop/Exit . Print the faxes stored in memory to delete them. Then try again. — OR — Press Stop/Exit to cancel the job. T[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 4 Document Jams and Paper Jams Document Jam The documents were not inserted or fed properly, or were too long. 1 Open the front cover. 2 Lift the two release levers to release the white roller. 3 Pull the document toward the front of the machine. 4 Lock the levers back in place. 5 Close the front cover, [...]

13 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE 2 Press the OPEN button to open the top cover. 3 Pull the jammed paper toward the back from the paper tray and remove it. If you can ’ t, pull the jammed paper toward the front and remove it. If you cannot see any jammed paper, take out the ribbon cassette and check underneath. Remove any jammed pape[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 6 Replacing the Print Cartridge WARNING Be careful not to cut yourself on the sharp edges of the metal part shown in the illustration. 1 Push the OPEN button to open the top cover. 2 Take out the used print cartridge. 3 Remove the stopper from the printing cartridge. 4 Turn the black spool on the right c[...]

13 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Install the printing cartridge by inserting the recessed first and placing the cartridge into its four holders. 6 Press down on both sides of the cover to close it securely. If You Are Having Difficulty with Your Fax Machine If you think there is a problem with your fax machine, make a copy first . I[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 8 Phone Line or Connections Fax Machine Does Not Answer When Called Make sure the fax machine is in the correct receiving mode for your setup (either FAX ONLY , FAX/TEL or MSG CTR ). Check for a dial tone. If possible, call your fax machine to hear it answer. If there is still no answer, check the teleph[...]

13 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE Handling Incoming Calls Double-Ring in FAX/TEL Mode The fax machine knows the incoming call is not a fax so it is signaling you to answer the telephone call. Pick up the fax machine handset or answer from an extension phone, and then press your fax machine ’ s Telephone Answer Code (default setting i[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 10 Routine Maintenance Cleaning the Scanner The scanner may be dirty. Before cleaning, unplug the power cord for safety. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth. You ’ ll need to lift the two release levers to release the white roller; be [...]

13 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Print Head Before cleaning, unplug the power cord for safety. To clean the fax machine print head, wipe the metal and plastic part with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol. WARNING Be careful not to cut yourself on the sharp edges of the metal part sh[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 12 Packing and Shipping the Machine Whenever you transport the fax machine, use the packing materials that came with your fax machine. If you do not pack the fax machine correctly, you could void your warranty. 1 Unplug the fax machine from the AC power outlet. 2 Remove the paper wire extension, document[...]

S - 1 SPECIFICATIONS Specifications * “ Pages ” refers to the ITU-T Test Chart #1 (in Out of Paper Reception in ECM mode). Specifications are subject to change without prior notice. Type Desktop Facsimile Transceiver Compatibility ITU-T Group 3 Coding System Modified Huffman (MH) Modem Speed 14400/12000/9600/7200/4800/2400 (Automatic Fallback) [...]

GLOSSARY G - 1 Glossary Activity Report Lists information about the last 30 incoming and outgoing faxes. TX means Transmit. RX means Receive. ADF (automatic document feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in One Touch a[...]

G - 2 GLOSSARY Fine mode Resolution is 196 × 203 dpi. It is used for small print and graphs. gray scale The shades of gray available for copying and faxing photographs. Group number A combination of One Touch and/or Speed Dial numbers that are stored in a Group on a One Touch key for Broadcasting. Interrupt Temporarily puts a waiting job on hold w[...]

GLOSSARY G - 3 Remote Activation allows you to transfer a fax call, answered at an extension phone, to the machine by pressing the Fax Receive Code. Resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and Photo. Speed Dial A preprogrammed number for easy dialing. You must press the Search/Speed Dial key, press[...]

I - 1 INDEX Index A Access codes (Dialing) .......................... 7-5 Accessories ............................................... ii ACTIVITY Report ..................... 11-1, 11-2 ADF(Automatic Document Feeder ) ..... 6-1 Alternating Displays .............................. 3-1 Answering Machine (TAD) ................... 2-9 Assembly .........[...]

INDEX I - 2 G Gray Scale ............................................. S-1 Groups (for Broadcasting) ..................... 7-3 H Handset Volume ............................ 4-4, 4-5 Help........................................................ 1-1 Hold ............................................... 1-2, 7-8 http//www.brother.com ...................[...]

I - 3 INDEX S Safety Instructions ............................... 12-3 Scanner (Cleaning) ............................13-10 Search.....................................................7-6 Sequential Polling Receive .................... 5-7 Setting Up for Polled Transmit .............. 5-7 Speaker Volume ..................................... 4-3 Spec[...]

R - 1 Remote Retrieval Access Card If you plan to retrieve voice or fax messages while away from your fax machine carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit in your wallet or organizer. Keeping it handy will help you derive the f[...]

R - 2 Retrieve all faxes, press 2 , then enter the number of remote fax machine followed by # # . After the beep, hang up and wait. Erase all fax messages, press 3 . Check Receiving Status Press 9 7 then for Fax message , press 1 . Voice message , press 2 . 1 long beep — Received message 3 short beeps — No messages Change Answer Mode Press 9 8 [...]

EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that I[...]

LE5851001 1 Printed in Malaysia ® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the[...]