Brother MFC-9330CDW manual

Adva nced U ser’s Guid e MFC-91 30CW MFC-93 30C DW MFC-93 40C DW Not all models are avail able in all countries. Ve r si on 0 USA/CAN[...]

i User’s G uides and wh ere d o I fin d the m? Which Guide? Wha t ’s i n it? W her e i s it? Product Saf ety Guide Read this Guide fi rst. Read the Safety Instr ucti ons bef ore y ou s et up yo ur m achine. See this Gui de for tradem arks and l egal limi tati ons. Pr inte d / In the Box Quick Setup Guide Follo w the instr ucti ons fo r setti ng[...]

ii 1 V isit us a t http ://so lu tions .brot he r.com / . Web Con nect Guide This Guide provi des info rmation a bout ho w to configur e and u se your Br other mach ine to scan , load and view image s and fi les on cert ain Web sites th at provide the se ser vi ce s . PD F fil e / Bro ther Solu ti ons Center 1 Ai rPr in t G uid e This Guide provide[...]

iii Tab le of Con ten ts 1 Genera l Setup 1 Memory stor age .... ..... ..... ..... ....... .... ..... ..... ....... ..... .... ..... ... .... ..... ..... .... ........ .... ..... .. 1 Vol ume se tti ngs .. ..... .... ..... ... .... ..... ..... .... ........ .... ..... ..... .. ..... ..... .... ..... ....... ..... ..... .... 1 Rin g volu me .. .....[...]

iv 3 Sendi ng a fa x 1 5 Addit ional s endin g opti ons . ....... ..... .... ..... ....... ..... ..... ..... .. ..... .... ..... ..... ....... ..... .... .. 1 5 Sendi ng faxes us ing multiple settings ............................... ............................ 15 Changing a 2-sided fax layout (MFC-9340CDW ) .. ... ..................... ...........[...]

v 5 Dialing a nd storing n umbers 42 Telephon e line services ............................................ . ......................... ................. 42 Tone or Pulse (Canada only) .............................. . .................. . .................. ..... 42 For Fax/Tel mode only .. ... ..................... ........................ ........[...]

vi A Rou tine ma inte nance 6 2 Cleaning and c hecking the machine . .............................. ................................... .. 62 Clean ing the outs ide of th e machi ne ....... ..... ..... ..... ....... .... ..... ..... ....... ..... .... .. 63 Cleaning the LED heads . ............. . .................. . .................. ...........[...]

vii[...]

1 1 1 NOTE Most of the illustrations in t h is User’ s Guide show the MFC -9340CDW. Memor y storage 1 Your m enu settings are s tored permanent ly, and in the event of a power failure will no t be lost. T emporary s ettings (for exam ple, Contrast an d O verseas M ode) will be lost. Also, during a power failure the machine will retain t he date a[...]

Chapter 1 2 Be eper volu me 1 Wh en the beeper is on, the ma chine will make a soun d whe n you press the Touchs creen o r Touc hpanel, ma ke a mistake, or after you send or recei ve a fax. You can cho ose from a range of sou nd levels, from High to Off . a Pre ss . b Pre ss All Settings . c Swipe up or down, or p ress a or b to disp lay General Se[...]

General Set up 3 1 Automatic Da ylight Saving Tim e 1 You can set the machin e to c hange a uto m at ic al l y for Da yl igh t S av in g T ime . It wil l set i tself forward one hou r in t he sp ring, and back one hour in the fall. a Pr e ss . b Pr e ss ( Date & Time ). c Swipe up or down, or press a or b to display Auto Daylight . d Pr e ss Au[...]

Chapter 1 4 Sleep T ime 1 The Sleep Time setting can reduc e power consum ption. W hen the mac hine is in S leep mode (Power S ave mode) it acts as though it is turn ed off. The machine will wak e up an d start printing when it rec eives a print job. You can choose how l ong the machine m ust be idl e before it g oes into Sleep m ode. T he timer wi[...]

General Set up 5 1 Touchscre en 1 Se tti ng t he ba ck lig ht brig htnes s 1 You can adjust t he brightness of the Touchs creen LCD backlight. I f you are having difficulty rea ding the Touc hscreen, t ry chan ging the b rightnes s setting. a Pr e ss . b Pr e ss All Settings . c Swipe up or down, or press a or b to display General Setup . d Pr e ss[...]

Chapter 1 6 Dial Pr efix 1 T he Dia l P refi x se ttin g w ill a utom at icall y dial a predefined n umb er before ev ery fax n umber you dial. For example: If your telephone syste m r equires a 9 to d ia l an outside number, use this setting to autom atically dial 9 for every fax you send. Sett ing up the pr efix nu mber 1 a Pre ss . b Pre ss All [...]

7 2 2 Secu re Fu nct io n Loc k 2. 0 2 Secure F unction Lock lets you restrict Public access to t h e following machine func ti ons :  Fax Tx (Fax S ending)  Fax Rx (Fax Receiving)  Co py  Scan 1  USB Direc t Print 3  Print 2  W e b Con nec t ( Uploa d )  W e b Con nec t ( Dow nload )  Co lor Pri n t 24  Page Limi t 4 [...]

Chapter 2 8 Be fo re yo u be gi n to us e Se cure F unct i o n Lock 2.0 2 You can conf igure the Secure F unction Loc k 2.0 settings using a web browser. Before configuration , t he following preparations are needed. a Start your web brows er. b Type “ v machin e’s IP address /” into your browser’s address bar (where “machine’s IP addre[...]

Securi ty features 9 2 Se tti ng up re st ric te d us er s 2 You can set up users with restrictions and a password. You can set up to 2 5 restri cted us er s. You can conf igure these settings using a web bro wser. To set up the web page, see Befo re you beg in to use S ec ure Function Lock 2.0 on pa ge 8 . The n follow thes e s teps: a Cli ck Admi[...]

Chapter 2 10 Turni ng Sec ure Func tion Lo ck on/ off 2 NOTE Make a careful note o f the ad ministrator password. If you enter t he wrong password, the T ouc hscreen will s how Wrong Password . En ter the corr e c t password. If you forget it, call Brother Custom er Service. Turning Secur e Funct ion Lock on 2 a Pre ss . b Pre ss All Settings . c S[...]

Securi ty features 11 2 Sw itc hing Use rs 2 This setting allows you to switch between registered restr i cted users or Public mode when S ecure Function Lo ck is t urned on. Changing t o the r estric ted user m ode 2 a Pr e ss or . (Where xxxxx is the user’s n ame.) b Pr e ss Change User . c Swipe up or down, or press a or b to display your user[...]

Chapter 2 12 Setting Loc k 2 Setting Lock lets you set a password to stop other p eople from a ccidenta lly changing your machine set tings. Make a c areful note of you r passw ord. If you for get it, yo u will h a ve to r ese t the p ass wor ds stored in the mac hine. Call your admini strator or Brother Customer Service . Wh ile Se ttin g Loc k is[...]

Securi ty features 13 2 Cha nging th e Sett ing L ock admi nistra tor pa ssword 2 a Pr e ss . b Pr e ss All Settings . c Swipe up or down, or press a or b to display General Setup . d Pr e ss General Setup . e Swipe up or down, or press a or b to display Security . f Pr e ss Security . g Pr e ss Setting Lock . h Pr e ss Set Password . i Enter the o[...]

Chapter 2 14 Restricting diali ng 2 This feature is to prevent users f r om sending a fax or c all to a wrong number by mistake. You can set the m achine to restrict dialing when yo u use the dial pad, Address Book and Shortcuts. If you choose Off , the machine does not re str ic t t h e d i al in g met hod . If you choose Enter # Twice , the machi[...]

15 3 3 Additional s ending options 3 Se nd in g fax es usin g mu lt ipl e sett ing s 3 Before you s end a fax, you can chang e an y combin ation o f these settings:  2-sided Fax 1  Contrast  Fax Resolution  Real Time TX  Overseas Mode  Delayed Fax  Batch TX  Coverpage Message  Coverpage Setup  Broadcasting 1 For MFC-93[...]

Chapter 3 16 Ch angi ng a 2-si ded fa x layo ut (MF C-9 340 CD W) 3 You mu st c h oose the 2-sided scannin g format before you send a 2-sided fax. The format you choos e wi ll depend on the layout of you r 2-sided document . a Load your docume nt i n the ADF. b Do one o f the following:  When Fa x Preview is s et to Off , press ( Fax ).  When[...]

Se nd i ng a fa x 17 3 Contras t 3 For m ost do cumen ts the def ault setting of Auto will gi ve the best results. Auto aut omatically cho oses the appropriate contrast for your document . If your document is very li g ht or very dark, chan ging the c ontrast m ay i mprove t he quality of the fax. Select Dark to make th e faxed docum ent lighter. S[...]

Chapter 3 18 Additional send ing opera tions 3 Sendi ng a f ax man ually 3 Manual tra nsmissio n 3 Manual transmission lets you hear the dialing, ringing and f ax-receiving tones while sending a fax. a Load your docume nt. b Do one o f the following:  When Fa x Preview is s et to Off , press ( Fax ).  When F ax Preview is set to On , press ( [...]

Se nd i ng a fa x 19 3 Du al ac ce ss 3 You can dial a num ber and start scanning the fax into m emory—even wh en the mach ine is send ing from memory, receiving f axes o r printing c omputer data. Th e Touchscreen wi ll show the new job number. The num ber of pages you can scan into the mem ory will vary de pending on the data t hat is printed o[...]

Chapter 3 20 f Pre ss Add Number . NOTE If you downloaded Internet Fax: If you want to bro adcast using an E-mail ad dre s s, pres s , e nte r t h e E- mai l address (see Basic User's Guide: Entering Text ), and pres s OK . g You can add numbers to the broadcas t in t he following ways:  Press Add Number and enter a number using the keyboar[...]

Se nd i ng a fa x 21 3 Rea l T i m e Tr ansmi ssi on 3 W hen you a r e se nding a fax, the m achine will scan the docu ment into the memory before send ing it. As soon as the telephone line is free, the mach ine will sta rt diali ng and send ing. Somet imes, y ou may want t o se nd an impo rtant document imm ediately without waiting for memory tran[...]

Chapter 3 22 Delay ed Fax 3 You can store up to 50 faxes in t h e memory to b e sent within a t wenty-four hour period . a Load your docume nt. b Do one o f the following:  When Fa x Preview is s et to Off , press ( Fax ).  When F ax Preview is set to On , press ( Fax ) a nd Sending Fax(es) . c Pre ss Options . d Swipe up or down, or p ress a[...]

Se nd i ng a fa x 23 3 Ch ecki ng an d canc eli ng wait in g jobs 3 Chec k whi c h jobs are sti ll waiting in t he mem ory to be sent. If there are n o jobs, the Touchs creen will show No Jobs Waiting . You can canc el a f ax job that is s tored and waiting in the memory. a Pr e ss . b Pr e ss All Settings . c Swipe up or down, or press a or b to d[...]

Chapter 3 24 Resto rin g a ll fax se tting s to the fa cto ry s et tings 3 You can restore all the f ax settings you have chang ed to the fac tory settings. These set tin gs w ill st ay u ntil y ou c han ge the m a gain. a Do one o f the following:  When Fa x Preview is s et to Off , press ( Fax ).  When F ax Preview is set to On , press ( Fa[...]

Se nd i ng a fa x 25 3 El ectr onic cover page 3 This feature will not work unl ess y ou hav e pro grammed your Station ID (see Quick Set up Gui de). You can automa ti c ally send a cover pa ge with ev ery fax. Y our cover p age includes your Station I D, a com ment , and the nam e stored in t he A ddress Book . You can choos e one of the f ollowin[...]

Chapter 3 26 Send a c over page f or t he nex t fax 3 If you want to send a c over pag e for the next fax, you ca n add t he c over pag e. a Do one o f the following:  When Fa x Preview is s et to Off , press ( Fax ).  When F ax Preview is set to On , press ( Fax ) a nd Sending Fax(es) . b Pre ss Options . c Swipe up or down, or p ress a or b[...]

Se nd i ng a fa x 27 3 De stin ati on D ispl ay 3 W hen y ou send a f ax, the m achine displays the in formation from the Address Book or the numb er you dialed. You can set t he machin e to hide the destination info r mat ion on t he Touchs creen. a Pr e ss . b Pr e ss All Settings . c Swipe up or down, or press a or b to display Fax . d Pr e ss F[...]

Chapter 3 28 Polling 3 Polling le ts you set up your m achine s o other people can recei ve fax es from you, b ut t hey pay for the call. It a lso lets you call somebo dy else’s f ax mac hine an d recei ve a fax fro m it, so you p ay for the call. T he polling feature needs to be set up on bot h machines f or this to wo rk. Not all fax machine s [...]

29 4 4 Me mory Re ceive Options 4 Memory Receive le ts you rece ive faxes whi l e you are away from the machine. You can use onl y on e Memory Recei ve opt ion at a t ime :  Fax Fo rwar di n g  Paging  F ax St orage  PC-Fax Receiv e (See Basic User's Guide: PC- Fax Receive .)  Off Fax Fo rwar ding 4 The Fax Forwarding feature le[...]

Chapter 4 30 Pagi ng 4 When P ag ing is chosen , the machine dials the cell phone or pager number you programm ed. T his activates y our cell pho ne or pager so y ou will kno w there is a fax mess age in t he machine’s memory. If yo u turn o n Pa ging, a ba ckup copy will autom atically be printed at the machine . a Pre ss . b Pre ss All Settings[...]

Rec eiv ing a fax 31 4 Fax St orage 4 The Fax Storage f eature lets you st ore your receiv ed faxe s in th e machine’ s m emory . You can retrieve st ored fa x messa ges from a fax machin e at another locat ion using the remote retrieval comma nds (see Ret r ieving fax mess ages on page 35). Your m achine will print a back up copy of eac h stored[...]

Chapter 4 32 The T ouchscr een will as k you this question:  Send Fax to PC? • If you press Yes , fa xe s in t h e m e m or y will be sen t t o your c ompu ter before the set ti ng c hanges. You will be as ked if you want to turn on Backup Print. (For more information, see Basic Us er' s Gui de: PC-F ax Recei ve .) • If you press No , f[...]

Rec eiv ing a fax 33 4 Remote retriev al 4 You can call your m achin e from any to uch- tone telepho ne o r f ax mac hine and then use the remote acces s code and remote comm ands to retrieve fax messages. Set tin g a Rem ote Ac cess Code 4 The Rem ote Access Code lets you access the remote retrieval features when you are aw ay from your m achine. [...]

Chapter 4 34 Re mote f ax co mma nds 4 Follow the com mands in the ta ble to access features when y ou are away from the mac hine. When you call the ma chine and enter yo ur remote ac cess code (3 di gits followed by l ), the syst e m w ill give two short beeps and you must enter a rem ote command. Remote c om mands Operatio n details 95 Change the[...]

Rec eiv ing a fax 35 4 Ret riev ing fax m essag es 4 You can call your m achin e from any to uch- tone tele phone or fax m achine a nd have your fax m essages sent t o anoth er machine . Before y ou use this feature, you have to t urn on F ax St orage or F ax Prev iew (see Fax Storage on page 31 or Basic User's Gu ide: Fax Preview (Black &[...]

Chapter 4 36 Additi onal recei ving opera tions 4 Pr intin g a r edu ced in co min g fax 4 If you choose On , the machine reduc es each page of a n incoming fax to fit on one page of Letter, A4, Legal or Folio sized p aper. The m achine c alculates the reduction rat io by using t he page s ize of the fax and y our Pap er Size setting (see Basic Use[...]

Rec eiv ing a fax 37 4 Se tti ng t he Fa x R ece ive Stamp 4 You can set the mac hine to print t he receiv ed date and tim e at the top c en ter of each receive d fax p age. a Pr e ss . b Pr e ss All Settings . c Swipe up or down, or press a or b to display Fax . d Pr e ss Fax . e Swipe up or down, or press a or b to display Setup Receive . f Pr e [...]

Chapter 4 38 Sett ing the Pri nt De nsity 4 You can a djust the Print Density set ting to make your prin ted pages darker or l i ghter. a Pre ss . b Pre ss All Settings . c Swipe up or down, or p ress a or b to disp lay Fax . d Pre ss Fax . e Swipe up or down, or p ress a or b to disp lay Setup Receive . f Pre ss Setup Receive . g Swipe up or down,[...]

Rec eiv ing a fax 39 4 Re ceivi ng faxe s in t o me mory wh en the pape r tray is em pty 4 As soon a s the p aper t ray b ecomes em pty during fax reception, the Touchscreen shows No Paper and begi ns receivin g faxes i nto the m achine’s memory. Load paper in the paper t ray (see Basic U ser's G uide: Loading paper a nd p rint m edia ). Inc[...]

Chapter 4 40 Polling 4 Polling le ts you set up your m achine s o other people can recei ve fax es from you, b ut t hey pay for the call. It a lso lets you call somebo dy else’s f ax mac hine an d recei ve a fax fro m it, so you p ay for the call. T he polling feature needs to be set up on bot h machines f or this to wo rk. Not all fax machine s [...]

Rec eiv ing a fax 41 4  Pre ss Search in Add ress boo k . Enter the name and press OK . Press the name, and then number you want to add. k Repeat steps i and j for each numbe r you want. Pr e ss OK . l Pr e ss Fax Start . The m achine pol ls ea ch nu mber or Group num ber in turn f or a doc ument. Stop Polli ng 4 To canc el the pol ling proces s[...]

42 5 Tel ephone lin e serv ices 5 To ne or Pul se ( Can ad a only ) 5 If you have a Pulse dialing service, but must send Tone signals (for exam ple, for telephone bank ing), follow these steps. If you have To uch Tone servic e, you w ill not need this feature to send tone signals. a Do one o f the following:  When Fa x Preview is s et to Off , p[...]

Dial ing and storing number s 43 5 Converting t elepho ne wall out let s 5 There are three ways to convert to an RJ11 jack. The first two ways may require assistanc e from the telephone compan y. You can chang e the wall outlets f rom one RJ14 jack to two RJ11 j acks. Or , you can ha ve an RJ11 wall o utlet installed an d slave or jump one o f the [...]

Chapter 5 44 Additional diali ng opera tions 5 Dia ling ac ces s cod es and cr edit c ard num b er s 5 Som etimes you may want to choose from several long-di stance carriers when y ou send a fax. Rat es may vary de pending on the time and des tination . To ta ke advan tage of low rates, you can store the acce ss codes of long- distance carriers and[...]

Dial ing and storing number s 45 5 Additional w ays to store numbers 5 St or in g Add ress Book nu mber s fr om Outg oin g Calls 5 You can store Addres s Book numbers from the Outgoi ng Call hist ory. a Pr e ss ( Fax ). b Pr e ss Call History . c Pr e ss Outgoing Call . d Press the numbe r. e Pr e ss Edit . f Pr e ss Add to Address Book . g Pr e ss[...]

Chapter 5 46 j Do one o f the following:  To store another Group for broadcasting, repeat steps c - i .  To finish storing Groups for broadcasting, press . NOTE You can pri nt a list of all the Address B ook numbers (see Reports on page 49). Changing a Group name 5 a Pre ss ( Fax ). b Pre ss Address Book . c Pre ss Edit . d Pre ss Change . e [...]

Dial ing and storing number s 47 5 Adding or de leting Group members 5 a Pr e ss ( Fax ). b Pr e ss Address Book . c Pr e ss Edit . d Pr e ss Change . e Swipe up or down, or press a or b to display the Group you want. f Press the Group nam e. g Swipe up or down, or press a or b to display Add/Delete . h Pr e ss Add/Delete . i Swipe up or down, or p[...]

48 6 Fax reports 6 Press on t he Touc hscreen to s et up the Transmissio n Verification Report and t he Journal P eriod. Tr ansmi ssion Ver ifi cat ion Report 6 You can use the Transm ission Verification Report as proof that you sent a f ax (see Basic User's Gui de: T ra ns m issi on Verification Report ). Fax Jour nal (Activ ity Repo rt) 6 Yo[...]

Pr inti ng rep ort s 49 6 l Swipe up or down, or press a or b display Every Monday , Every Tuesday , Every Wednesday , Every Thursday , Every Friday , Every Saturday or Every Sunday , and then press the first day of the 7-day countdown. m Pr e ss . Reports 6 The following repo rts a re available: 1 Transmission Displays the Transmiss ion Verif icat[...]

Chapter 6 50 How t o prin t a repor t 6 a Pre ss . b Pre ss All Settings . c Swipe up or down, or p ress a or b to disp lay Print Reports . d Pre ss Print Reports . e Swipe up or down, or p ress a or b to display th e report you want. f Press the report n ame. g Do one o f the following:  If you chos e Transmission , go to s te p h .  For oth[...]

51 7 7 Copy setting s 7 You can chang e the copy sett ings for the next copy. These se ttings are temporary. The machine returns to i ts default settings one m inute after copyi ng. Press Copy an d then press Options . Swipe up or down, or press a or b to scroll through the cop y settings. When th e setting you want is displayed, press it and choos[...]

Chapter 7 52 En larg ing o r re duci ng c opies 7 To en large or red uce t he nex t copy follow these steps: a Load your docume nt. b Pre ss ( Copy ). c Enter the number of copi es you want. d Pre ss Options . e Swipe up or down, or p ress a or b to disp lay Enlarge/Reduce . f Pre ss Enlarge/Reduce . g Pre ss 100% , Enlarge , Reduce or Custom(25-40[...]

Making c opies 53 7 2- sid ed C opy ing (MF C-9 33 0CD W an d MFC-9340CDW) 7 You m ust choose a 2-sided cop y l ayo ut from the following options before you can start 2-sid ed copying. The layout of your docum ent determine s which 2-sided copy layout you shou ld c hoos e. MFC -9330CDW Portrait  1 –sided i 2–si ded L ong Ed ge Fli p  1 ?[...]

Chapter 7 54 Lands cape  2–sid ed i 2–sid ed  1–sid ed i 2– side d Long Ed ge Flip  2–sid ed i 1– side d Long Ed ge Flip  1–sid ed i 2–s ide d Sh ort Edge Fli p  2–sid ed i 1–s ide d Sh ort Edge Fli p a Load your docume nt. b Pre ss ( Copy ). c Enter the number of copi es. d Pre ss Options . e Swipe up or down, or[...]

Making c opies 55 7 Adju stin g Den sity a nd Contras t 7 Density 7 Adj ust the c opy density to m ake copies darker or lighter. a Load your docum ent. b Pr e ss ( Copy ). c Enter t he numb er of cop ies. d Pr e ss Options . e Swipe up or down, or press a or b to display Density . f Pr e ss Density . g Press a level of density, from Light to Dark. [...]

Chapter 7 56 Sor ting copi es 7 You can s ort m ul tiple co pies. Pages w ill be sorted in the order 1 2 3 , 1 2 3, 1 2 3, and s o on. a Load your docume nt. b Pre ss ( C opy ). c Enter the number of copi es. d Pre ss Options . e Swipe up or down, or p ress a or b to disp lay Stack/Sort . f Pre ss Stack/Sort . g Pre ss Sort . h Read and confirm the[...]

Making c opies 57 7 If you are using the scanner glass, go to step k . k After the ma chine scans the page , press Scan to scan t he next page . l Place the next page on the scanner glass. m Pr e ss OK . Repeat steps k and m for each page of the l ayout. n After scanning all the pages, press Complete in s tep k to fin is h. If you ar e copy ing fro[...]

Chapter 7 58 2 in 1 I D Copy 7 You can cop y both sid es of your ident ification card onto one page, keepin g the original card size. NOTE You can copy an ident if i cation ca r d to the extent perm itted un der a pplicable laws (see Produc t Safety Guide : Legal limitations for copying (MFC and DCP only) a Place your identification card face down [...]

Making c opies 59 7 Adju stin g the Colo r Sa tu ra tion 7 You can change the d efault set ti ng f or color satura tion. a Load your docum ent. b Pr e ss ( Copy ). c Enter t he numb er of cop ies. d Pr e ss Options . e Swipe up or down, or press a or b to display Color Adjust . f Pr e ss Color Adjust . g Pr e ss Red , Green or Blue . h Pr ess a l e[...]

Chapter 7 60 f Se lec t 2in1(P) , 2in1(L) , 4in1(P) or 4in1(L) in Page Layout (see Making N in 1 copies (page layout) on page 56). g Swipe up or down, or p ress a or b to disp lay 2-sided Copy Page Layout . h Pre ss 2-sided Copy Page Layout . i Pre ss LongEdge  LongEdge , LongEdge  ShortEdge , ShortEdge  LongEdge or ShortEdge  ShortEdge[...]

Making c opies 61 7 Sa ving co py o pt ions as a Shortc ut 7 You can st ore the copy option s you use most often by s aving them as a Shortcut. a Pr e ss ( Copy ). b Pr e ss Options . c Swipe up or down, or press a or b to display Quality , Enlarge/Reduce , 2-sided Copy 1 , Density , Contrast , Stack/Sort , Page Layout , Color Adjust , 2-sided Copy[...]

62 A Cleaning an d chec king the machine A Clean t he out side and inside of the mac hine regularly with a dry, lint-free cloth. When you replace t he ton er cartridge or the drum un it, make sure you clean the inside of the machine. If p rinted pages are s tained with toner, clea n the inside of the machine with a dry, lint-free cloth. WARNING •[...]

Routi ne m aintena nce 63 A Cl eanin g the o uts ide o f the machin e A IMPORTANT DO N OT use any type of liquid cleaners (including ethano l). Clean the T ouchscreen as foll ows: a Press a nd hold down to turn of f the machine. b Clean the Touchscreen with a dry , soft li nt-free cl oth. c Pr ess t o t ur n o n t h e m ach in e. Clean th e outside[...]

64 f Wipe the inside and the outside of the paper tray with a dry , l int-free cloth to remove dust. g Re-load the paper and put the paper tray firmly back in the machine. h Press to turn on the machine. Cl eaning the LE D he ads A If there i s a problem with the print quality, such as light or faded colors or white streaks or bands down the page, [...]

Routi ne m aintena nce 65 A c Wipe the windows of all four L ED heads (1) with a dry , lin t -fr ee c lo th . Be c a re ful not to touch the windows of the LE D heads (1) with your f in gers. d Close th e top cover of the m achine. e Pr ess t o t ur n o n t h e m ach in e. Cl ean ing th e sca nner A a Press an d hold down to turn off t he machine. [...]

66 c Lift t he document cover (1). Clean the wh ite pl astic surface ( 2) and scanner glass (3) underneath it with a soft lint- f ree cloth moistened with water. d In the A DF un it, clean the whi te bar (1) and the scanner glass strip (2) underneath it with a s o ft lint-free cloth moistened wi th water. NOTE In a ddition to cleaning the sc anner [...]

Routi ne m aintena nce 67 A Cl eanin g the c oro na wi res A If you have print quality problems or the Touchs creen shows Drum ! , cle an the corona wires as follows: a Open the to p cover until it locks in the open position. b Remove t he t oner cartridge and drum unit assembly. WARNING HOT SURFACE After you have just used the machine, som e inter[...]

68 IMPORTANT • We recomm end tha t you p lace the toner cartridge and drum unit assem bly on a clean, flat surface with disposable paper under neath it in c a se y ou accident ally spill or scatter toner. • To preve nt damage to the machine from static electricity, DO NOT touch the electrodes shown in the il lustration. c Clean the corona wi r [...]

Routi ne m aintena nce 69 A d Slide the toner cartri dge and drum uni t assem b ly int o the machine. Make sure you match the toner cartridge color t o the same color label on the machin e. BK = Black, C = C yan, M = M agenta, Y = Y ellow e Repeat steps b - d to clean eac h of the three remain ing corona wires. NOTE W hen cleaning the corona wires,[...]

70 Cl eani ng the drum un i t A If your printout has black or whi te dots or other repeating marks at 3.7 in. (94 mm) intervals, the drum may h ave foreign material, s uch as glue from a label stuck on the drum s urface. Follow these st eps to solve the problem. a Make sure the machine is in t he Ready mod e. b Pre ss . c Pre ss All Settings . d Sw[...]

Routi ne m aintena nce 71 A WARNING HOT SURFACE After you have just used the m achine, some internal parts of t he machine will be extremely hot. Wait f or the mac hine to c ool down bef ore you touch the in ternal parts of th e m a ch ine . IMPORTANT • W e rec omm end that you place the toner cartridge and drum unit assembly on a clean, flat sur[...]

72 m Push down the green lock lever and take the toner cartridge out of t h e drum unit. IMPORTANT • Handle the toner c a rtridge carefully. If toner scatters on your hands or clothes, immediately wipe or wash it off wi t h cold water. • To avoid p rint quality problems, DO NOT touch the shaded part s show n in t he illu strat ion s. • We rec[...]

Routi ne m aintena nce 73 A n Turn the drum unit as shown in the illustration. Mak e s ure the drum un it gear (1) is on the left sid e. o Read the following in formation from the Drum Dot Check Sheet.  Dot location: The shee t has eight numbe red columns. The num ber of the c olumn with the printed d ot in it is used to find the dot position on[...]

74 q Turn the ed ge o f th e drum unit toward you by hand while looking at the surface of t h e suspected area. NOTE DO NO T tou ch the drum’s surfac e. To avoid pri nt qual ity proble ms, hold t he edges of the drum u nit. r When you find the ma rk on the drum that matches the Drum Dot Check Sheet, wipe the surface of the drum gent ly with a dry[...]

Routi ne m aintena nce 75 A u Slide each toner cartridge and drum assem b ly int o the machine. Make sure you match the toner cartridge color t o the same color label on the machin e. BK = Black, C = C yan, M = M agenta, Y = Y ellow v Close th e top cover of t he m achine. w Pr ess to tur n on t h e ma chi ne a nd tr y a test pr int. BK C M Y[...]

76 Cl eani ng the pape r pick- up rolle rs A Cleaning the p aper pick-up roll er periodically may prevent paper jams by insuring the proper feeding of paper. If y ou have p aper f eed probl ems, clean the pick-up rollers as fol lows: a Press and hold down to turn off the machine. b Pull the paper tray co mpletely out of the machine. c If paper is l[...]

Routi ne m aintena nce 77 A Calib rati on A The out put density for each c o lor may vary dependi ng o n the machine’s environm ent, such as temperat ure and humidity. Calibration helps you to improve the color dens ity. a Pr e ss . b Pr e ss Calibration . c Pr e ss Calibrate . d Pr e ss Yes to confirm . e T ouc hs cr ee n wi ll s how Completed .[...]

78 Auto Re gistration A If solid areas of col or or images have cyan, magenta or yellow fringes , you can use the auto-registration feature to correct the problem . a Pre ss . b Pre ss Auto Regist. . c Pre ss Yes to confirm. d Touchscreen will show Completed . e Pre ss . Fr eq uenc y (Col or Cor rect ion) A You can set how o ften the color correcti[...]

Routi ne m aintena nce 79 A Pr intin g th e test p rin t A You can prin t a Test Print page to check you r print quality. a Pr e ss . b Pr e ss Test Print . c The T ouchs c een will show Press [OK] . Pr e ss OK . The m achin e wil l p rint the Te st Prin t page. d Pr e ss . Ch eckin g the Pag e Co unt er s A You can see the m achine’s Page Counte[...]

80 Chec king the re mainin g life o f tone r cartri dges A You can see the approximat e remain ing life of the toner cart ridges. a Pre ss . b Pre ss Toner Life . The Touchscreen will s h ow the approximate remain ing life of th e toner cartridges in a bar cha rt. c Pre ss . Chec king t he re mainin g life o f part s A You can see the machi ne’s [...]

Routi ne m aintena nce 81 A Replacing periodi c maintena nce parts A The periodi c maintenance parts will need t o be replaced regularly to maintain the print quality. T he Fuser Unit and P F Kit parts listed in the table must be replaced after printing approx imately 50, 000 pag es 1 . C a ll B ro ther Custom er Service when thes e m essages appea[...]

82 Packing and shipp ing the machine A WARNING This ma chine is h eavy and wei ghs more than 44.1 lb (20.0 kg). To preven t poss ible injuries, at l eas t two people should lift the machine. One pe rson s hould h old the front of the machine, and one pers on should hold the back, as shown in the i l lustration. Be careful not to trap your fingers w[...]

Routi ne m aintena nce 83 A d Wrap the machine i n a plastic bag, then place it on the bottom packing material (1). e Place the packing material (2) marked “R” on t he right of the mac hine. Place the pa cki n g m aterial (3) marked “L” o n t he l ef t of t he ma ch in e. P lac e th e AC power c ord and p rinted m aterials in the original c[...]

84 B This is a compreh ens ive lis t of featur es and te rms th at appear i n Brother manuals. Av ailab ility of these features depend s on the model you purchased. Glos sary B 3.7 in. Touchscree n LCD and Touchpanel The Touchsc reen LCD (Liquid Crystal Display) on th e machine shows in teractive mess ages and prompts for using the machine . You ca[...]

Glossar y 85 B Contrast Sett ing t o compensat e for dark or ligh t doc uments, by making faxes or copies of dark document s lighter an d l ight documents d arker. De laye d Fax Sen ds your f ax at a specified later time that d ay. Density Changin g the Density m akes the whole ima ge lighter o r darker. Distinctive Ring A subsc riber s ervice purc[...]

86 OCR (optical character reco gnition) Nuanc e™ PaperPort™ 12S E or P r esto! PageM anager sof tware ap plication converts an i m age of text to text you can edit. Out o f Pap er Recep tion Receiv e s fa xes into t he machi ne’s mem ory when the machine is out of paper. Overseas M ode Makes temporary c hanges to the fax tones t o accommo dat[...]

Glossar y 87 B Tran smission The proces s of s ending faxe s over t he tele phone lines from your machine to the receiving fax ma chine. Tran smission Ve rification Report A report for each t r ansmission , t ha t shows its date, time and number. User Settings List A printed report that shows the current sett ings of t h e machine .[...]

88 Numeri cs 2-sided c opy ... ..... .... ..... ... .... ..... ..... .... ....... 53 A Address B ook access codes a nd credi t card numbers . ....... ..... ..... ..... ....... .... ..... ..... .... 44 broadcasting .... .... ..... ..... ..... .... ....... ..... .. 19 using Gro ups ... ..... ..... .... ..... ..... .... ..... .. 19 Group dial setting [...]

89 C F Fax codes changing . ..... .. ..... ..... .... ..... ....... ..... ..... ... 33 remot e access code .. .. .. ... .. ... .. .. ... .. .. ... .. 3 3 Fax f orwarding changing rem otely ... .... ..... ..... .... .... 34 , 35 programm ing a n umber .... ..... .... ..... ..... . 29 Fax s torage .. ....... ..... ..... ..... ....... .... ..... .....[...]

90 P Page layout (N in 1) ..... ..... .. ..... ..... .... ..... .. 56 Pagin g ..... ..... .... ..... ..... ..... .... ....... ..... ..... ....30 programming y our c ell number .... ..... ....30 programming you r pager number ..... ....30 PC-F ax See Softwa r e User's Guide. Po lling polled trans mit .... ..... ..... .... ..... ..... .... .....[...]

91 C T TA D (t elephone answering device), external .... .... ..... ..... ..... .... ....... ..... ..... ..... ... 43 with two-line j ack ... ....... ..... ..... .... ... ..... ... 43 Telep hone line converting w all out lets .... .... ..... ..... ..... ... 42 roll over l ines .... ..... ... .... ..... ..... .... ........ ... 42 two-line te lephon [...]