Brother MFC MFC-5440CN manual

MFC-5440CN MFC-5840CN USER ’S GUIDE[...]

If you nee d to ca ll Cust ome r Ser vice Please complete the fol lowing information for future refer ence: Model Number: MFC-5440CN and MFC-5 840CN (Circle your mod el numbe r) Seri al Numbe r:* Date of Purchase: Plac e of Pu rch as e: * The s erial number is on the back of the unit. Reta in this Us er’ s Gui de wi th yo ur sale s rece i pt as a[...]

i THI S EQUIP MEN T IS D ESIGNE D TO WORK WIT H A TWO WIR E ANAL OGUE PS TN L INE FITTED WITH THE APPROPRIATE CONNE CTOR. APPROV AL INFOR MATION Br othe r ad v ises th at t his pro du ct ma y n ot fu nc ti on c orr ec tly in a co untr y o th er th an w her e it w as o r igina lly pu rc has ed, an d do es no t off er any war ran ty i n th e ev ent t[...]

ii[...]

ii i Safety pre cauti ons To use th e M FC sa fe ly Ple as e re fer to the se instructi ons for late r refer enc e and be fore atte mpti ng an y main te nance . WARNI NG There are high volta ge electrode s ins ide the MFC . Before you clean the MFC, make sur e y ou have unplugge d the te lephone line cord first and then the power c or d fr om th e [...]

iv WARNI NG ■ Use caution when insta lling or modifying tele phone lines. Never to uc h tele ph on e wire s or t ermi nal s tha t are n ot i nsul at ed u nl ess th e te le pho ne l ine has be en dis con ne cte d at the wa ll sock et . Ne ver i ns tal l t ele phon e wi rin g du rin g a lig ht ni ng st or m. Ne ver install a telephone wall socke t [...]

v Choosing a location Pl ace your M FC on a f la t , st abl e surf ace th at is f re e o f vi br at ion an d sho ck s, s uch as a de s k. P ut th e MF C ne ar a te lep hone so ck et an d a sta nda rd , gr ound ed el ect rica l soc ket. Ch oo se a lo ca tion wh ere th e tem pera t ure rema ins bet ween 10 ° and 35°C . To make s ure th e ADF ca n f[...]

vi Quick Refer ence Gui de Send ing faxes Aut omat ic Tra nsm issi on 1 If it is not illumi nated in gree n, p ress ( Fax ). 2 Load yo ur d ocu men t. 3 Ent e r th e fax nu mbe r usi ng Spee d- Dial , Sear ch or t he dial pad. 4 Pres s Mo no Start or Colour St art . Stor i ng nu mb ers Storing S peed-Dial numbers 1 Pres s Men u/Set , 2 , 3 , 1 . 2 [...]

vii Table of Contents 1 Int ro duct ion . ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... .. 1-1 Usi ng t h is Gu ide .... ..... ..... ..... .... ....... ..... ..... ..... .... ..... ..... .... 1 -1 Fi n di ng i nfo rma tion .... ..... .... ..... ..... ..... .... ..... ..... ..... .... .. 1 -1 S ymb ols used in[...]

viii General S etup. ..... ..... ...... ..... ..... ..... ..... ....... ..... ...... ..... ..... .. 2 -4 Setti ng the Mode Timer . ..... ..... ..... ....... ..... ...... ..... ... .... 2-4 Setti ng the Paper Type . .. ...... ..... ..... ..... ..... ...... ..... ..... .. 2 -4 Setti ng the Paper Si ze .... ...... ..... ..... ..... ..... ....... .....[...]

ix Setup f or Poll ed Transmit with Sec ure Cod e (No t avail ab le for colo ur fa xes) ... ..... ..... .... ..... ..... .. 3-15 TX Lo ck .... ..... ..... ..... ....... .... ..... ..... ..... .... ..... ..... ..... .... 3-1 6 Set ting up th e p ass word .... .... ..... ..... ..... .... ..... ..... .. 3-1 7 Changing the TX Lock passwor d ... ..... .[...]

x Rem ote R etr ieval .. ..... ....... ..... .... ..... ..... ....... ..... .... ..... ..... ... 6- 5 Usi n g y ou r Remo te Acce ss Cod e .... ..... ..... .... ..... ..... ... 6- 5 Remote co mmands .... ..... ...... ..... ..... ..... ..... ....... ...... ..... 6 -6 Retriev ing f ax m essages ....... ...... ..... ..... ..... ....... ..... .... 6 -7[...]

xi DPO F p rin ting ..... ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... .... 9- 8 Changing the def ault sett ings . ..... ..... ...... ..... ..... ... ....... 9- 9 Incre asing print spee d or quality .. ....... .... ..... ..... ..... 9-9 Setting the paper & size ... ....... ..... ...... ..... ..... ..... ..... 9- 9 Adj ustin g [...]

xii A App e n dix A . ..... .... ....... ..... ..... ..... .... ..... ..... .... ..... ..... ....... ..... .. A- 1 Teleph one servi ces.. ..... ..... ..... ..... ....... ...... ..... ..... ..... ..... ... A-1 BT Call Si gn (For U .K. Only ) ... .... ..... ....... ..... ..... .... ..... A- 1 To enable the MFC to work with BT Call Sign (Only with you[...]

xiii Scanner .. ..... ..... ....... ..... ...... ..... ..... ..... ..... ...... ..... ..... ..... ..... S -7 Pr i nt er ...... ..... ..... .... ..... ..... ..... .... ..... ..... ....... ..... .... ..... ..... ....S-8 Int erfac es .... .... ..... ..... ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... .... S-8 Co mpu ter re quir eme nt[...]

INTRODUCTI ON 1 - 1 1 Using this G u ide Tha nk y ou fo r buy i ng a Bro ther Mul ti -Fu nct ion Cent er (MF C). Yo ur MFC is simple to use, with LCD screen instructions to guide you thr oug h pr og ramm ing it. Yo u can mak e the mos t of y our MFC by rea ding thr oug h this Gu ide . Fin ding inf ormat ion All the chap ter he ading s and subh eadi[...]

1 - 2 INTRODUCTI ON Control pa nel overv iew MF C-5440CN MFC-584 0CN 3 4 5 6 7 1 2 11 10 9 8 11 12 3 4 5 6 7 1 2 10 9 8[...]

INTRODUCTI ON 1 - 3 1 Fax and Telephon e keys: Tel/R This k ey is used t o have a te l ephone conver sati on aft er picking up the external handse t in F/T pseudo- r inging. You can also use t his k ey to t rans f er a call to another extens i on when it is connected t o a PABX. Redial/Paus e Redials t he last number you called. It also inserts a p[...]

1 - 4 INTRODUCTI ON 8 Power Save Yo u c an turn the MFC to power save con di ti on. 9 Na vigation keys: Menu/ Set T he sam e key i s use d for M enu and Se t operations. Lets you acces s the Menu to prog r am and st ore your setting s in the MF C. When using t h e one- way speaker or during r inging in fax m ode, you can p ress thes e keys to a dj [...]

INTRODUCTI ON 1 - 5 Turn ing t he MF C to Powe r S ave c ondi tion When the MFC is idle, you can turn it to Powe r Save condition by pressing the Power Save key. In Power Save mode, the MFC will re cei ve tel eph one c al ls as nor mal . F or f ur ther in fo rma ti on o n re cei vin g fa xes in t he pow er save cond it ion , pl ease se e the t abl [...]

1 - 6 INTRODUCTI ON Power Sa ve Se tting You c an cu sto miz e the mac hin e’s Pow er Sav e ke y. Th e def ault mo de is Fax Re ceiv e:On , so y o ur m achine can re ce ive fa xes or calls even when the m achine i s in Po wer Sav e mode . If yo u do not want your m achine to receive faxe s or ca l ls, tu r n t his setting to Fax Re ce ive: Off . [...]

INTRODUCTI ON 1 - 7 Load doc uments You can s end a f ax, make copi es, and s can fr om th e ADF (a utom atic doc ume nt feed er) or f rom the sca nn er g lass . Usi ng t he auto mat ic d ocu m ent f eeder ( ADF ) Th e ADF ca n ho ld up to 35 page s and fee ds ea ch she et i ndi vidual ly. Use s tan da rd (8 0 g/ m 2 ) pa per an d al wa ys fa n th [...]

1 - 8 INTRODUCTI ON 1 Unfold the ADF Document Support. 2 Fan the pa ges well. Make sure you put the documents fa ce up, top edge first in th e AD F un til yo u feel th em t ouch th e fe ed roller . 3 Adj u s t the pa per gu ides t o fi t the width o f your d ocum ents . 4 Un fold th e AD F Do cument Outp ut Su pport Flap . DO NOT pul l on th e doc [...]

INTRODUCTI ON 1 - 9 Usi ng the sc anne r gla ss You can u se th e scan ner gla ss to f ax pa ges o f a b ook o r on e pa ge at a t im e. D ocu men t s ca n be up to A4 si ze (21.6 to 29.7 cm). 1 Lift th e doc u me nt cover . 2 Usin g the d ocum ent guide l in es on the le ft, ce nter th e do cume nt fa c e dow n on th e s can ner glas s. 3 C lose t[...]

1 - 1 0 I NTRODUCT ION About pa per Th e p rin t qual it y can be af fec ted by th e t ype of p ape r y ou u s e in the MFC . To get the best print quality for the settin gs you’ve chosen, always set th e Pap er T ype to ma tch th e type of pap er you load. You can use plain paper, inkjet pape r (coated pape r ), glossy paper, tran spar enc ies a[...]

INTRO DUCTION 1 - 11 Ha ndling and using sp eci al pa per ■ Sto re p ape r in its or igin al pac kag in g, and k ee p it seale d. Ke ep th e pa per fl at and away fr om mois tur e, dir ec t sun li ght and hea t. ■ The coated s ide of glo ssy pape r is shin y. Avo id touchin g the shiny (coat ed) side. Load glossy p a per with the sh i ny side f[...]

1 - 12 INTRODUCTION Pape r type and size for each o peration * Tray#2 is also avail able. (MFC-584 0CN on ly) Paper Type Paper Size Usage Fax Co py Phot oCapture (MFC-584 0CN only) Pri nter Cut Paper Le tter 216 x 27 9 mm (8 1 /2" x 11") Yes* Yes* Yes Yes * A4 210 x 29 7 mm (8.3 " x 11.7 ") Yes* Yes* Yes Yes * Legal 216 x 35 6 m[...]

INTRO DUCTION 1 - 13 Pape r we ight, t hickness and capacit y * 1 Up to 50 sheets for Legal size paper (80 g/m 2 ). * 2 Up to 100 sheet s of 80 g/ m 2 . * 3 Up to 250 sheet s of 80 g/ m 2 . Pap er cap aci t y of th e ou tp ut pa p er tr a y Paper Type Weight Th ickness No. of sheets Cut Paper Plai n Paper 64 to 1 20 g/m 2 (17 to 32 lb) 0.08 to 0.15[...]

1 - 1 4 I NTRODUCT ION Print able ar ea Th e p rin ta ble are a depe nd s on t he set ti ngs in t he app li cat io n you are usin g. The fig ure s bel ow sho w th e unpr int able ar eas o n cut sh eet pape r and en velo pes. 1 To p 2 Bottom 3 Left 4 Ri ght Cut Sheet 3 mm (0 mm) * 1 3 mm (0 mm) * 1 3 mm (0 mm)* 1 3 mm (0 m m)* 1 Env elopes 12 mm 24 [...]

INTRO DUCTION 1 - 15 How t o loa d pa per, enve lope s and pos t cards To l oa d pa per or ot her m ed ia 1 Pul l th e pa per tr ay c omp let el y out of th e MF C an d rem ov e the outpu t pape r tray . 2 Pres s and slide the pape r side guid e to f it the pape r wi dth. 3 Pull ou t the pape r su ppor t and unfol d th e pa per su ppor t flap . For[...]

1 - 1 6 I NTRODUCT ION 4 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 5 Gen tly ins e rt th e pap er int o th e pa per t ra y pri n t side fa ce do w n and t he lead in g ed ge ( top of t he p aper ) in fir s t. Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k. 6 Put th e out [...]

INTRO DUCTION 1 - 17 To lo ad paper i n the pape r tray#2 ( MFC-5840 CN only ) 1 Pul l th e pa per tr ay c omp let el y out of t he M FC. 2 Pres s and s lid e the paper side gui de an d pa per le ngth guide to fit th e pape r widt h and l eng th. You c an us e onl y plai n paper sizes L etter , Legal , A4, Execut ive or B 5 in Tr ay#2 . Paper Si de[...]

1 - 1 8 I NTRODUCT ION 3 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. Fo r L egal siz e pape r, pr es s an d hol d the uni ve rsa l gu ide r e lea se butt on a s you s lide out t he fron t of the pap e r tray. Un iver sa l G uid e Re le ase But ton[...]

INTRO DUCTION 1 - 19 4 Ge nt ly i nser t t he pape r i nto the pap er t ray pr int si de fac e down a nd th e le adi ng edg e (t op o f the pa per ) in f irs t . C heck that th e pap er is fla t in t he tray and b elo w the max imu m pape r mark . 5 Put th e pa per tra y fir mly back i nto the MFC . M ake s u re the p ap er si de gui de s and pape [...]

1 - 2 0 I NTRODUCT ION To load envelo p es ■ Use envel ope s tha t weig h fr om 75 -95 g/ m 2 . ■ Some envelo pes require margin settin gs in the ap plica tion. Make sure yo u do a te st p r int f irst. How t o load enve lope s 1 Befor e loading, press th e corners and sid es of the envelopes to ma ke th em a s fl at as po ssi bl e. To preve nt[...]

INTRO DUCTION 1 - 21 2 Inse rt t he en vel opes into the pape r tr ay wit h th e addr ess s ide dow n an d the l ead i n g edg e (top of the env el opes ) in fi rst. Sl ide the p aper sid e gui d e to fit the wi dth of the envel ope s. If you have probl e ms when printing on envelopes, try the following suggestions: 1 Op en t he env e lop e flap . [...]

1 - 2 2 I NTRODUCT ION About fa x machin es Cust om f eat ures Do you h ave BT’s Cal l Minder on the pho n e l ine? If you hav e Ca ll Mind er on th e phon e lin e wher e you w ill i nst all you r new MFC, there is a strong possibility t hat Ca ll Min der and the MFC may conflict with each other while re ceiving incoming calls . Why shou ld there[...]

INTRO DUCTION 1 - 23 Fax ton es and ha ndsha ke When someone is sending a fax, th e MFC se n ds fa x calling to nes (C NG t ones). Thes e ar e qui et, in termi ttent bee ps eve ry 4- seco nds. You ’ll hea r them after you di al an d press Mono Star t or Col our Star t and they will continue for about 60 seconds after di alli ng D ur in g th at t [...]

1 - 2 4 I NTRODUCT ION ECM (E rror Corre cti on Mod e) The Erro r Correct ion Mode (ECM) is a way for the MFC t o check a fax tran smission while it is in progress. If the M FC detect s er ro rs d ur ing fa x tra nsmi ss io n, i t re sen ds th e p age s of the f ax that ha d an error. ECM tr ansmissions ar e only possib le between f ax machines tha[...]

GETTING STARTED 2 - 1 2 Init ial Setup Sett ing the D at e and T i me Whe n th e MFC is no t in u se it will di splay t he d ate a nd ti me . If yo u set up the Station ID the date and time displayed by your MFC will be p rin t ed on ev er y fax you send. If th ere i s a pow er fa ilu re, you m ay hav e t o re set the da te and tim e. No othe r s e[...]

2 - 2 GETTING STARTED Setti ng th e Stat ion ID You s houl d st or e you r nam e or c om pany nam e an d fax num ber so th ey pri nt on a l l fa x pag es y ou se nd . It is i mp o rta nt th at yo u enter the fa x numb er in the inter n a tional ly st a ndar di zed for m at, i .e . in acc or dan ce wit h the f o llow i ng s tr ict sequence: ■ The [...]

GETTING STARTED 2 - 3 Sett ing the Phone L ine Ty pe If yo u are conn ecti ng the M FC to a line th at featu res a PA BX (PB X), ADSL or ISDN to send a nd re ceive faxes , it is also necessa r y to cha ng e th e P ho ne Li ne T ype ac cor din gly by co mpl e ti ng t he fol lo wing steps . 1 Pres s Men u /Set , 0 , 5 . 2 Pres s ▲ or ▼ t o sele c[...]

2 - 4 GETTING STARTED Ge ner al Se tup Setti ng th e Mode Timer Th e MFC has th ree t em por ary m ode k eys o n the c ont rol pa nel : Fa x , Sca n and C opy. Th e Pho toCapt ure key (MFC -58 40CN onl y) is als o a t emp orary mode k ey . Yo u can chan ge th e nu mber of se conds or minut es tha t the MF C take s after the l ast S can, Cop y or Ph[...]

GETTING STARTED 2 - 5 Sett ing the Pa per Size You c an use f iv e siz es of pa per fo r p rin ti ng co pie s : Let te r, Leg al , A4 , A5, and 10 x 15 cm a nd th re e siz e s for prin ti ng faxe s : Let te r, Le gal and A 4. Whe n you chan ge t he ty p e of pa pe r yo u lo ad in the M FC, you will need to change the setting for Pap er Size a t the[...]

2 - 6 GETTING STARTED Setti ng the R ing Vol ume You c an tur n t he ri ng Of f o r you can select the ring volume level. 1 Press Men u/ Set , 1 , 4 , 1 . 2 Press ▲ or ▼ to se lect Low , Med , Hi gh or Of f . Press Men u/ Set . 3 Press Stop /Ex it . — OR — You can adjust the ring volume when your MFC i s idle (n ot being u sed ). In Fa x mo[...]

GETTING STARTED 2 - 7 Set ting the S pea ke r Vo lum e You ca n adjust the sp e ake r volume. 1 Pres s Men u /Set , 1 , 4 , 3 . 2 Pres s ▲ or ▼ t o sele ct Low , Med , High or Of f . Pres s Men u /Set . 3 Pres s St op/ Ex it . Turni ng on Auto mati c Dayl igh t Savi ngs Ti me You c an set the M FC to ch ange aut o mat ical l y fo r Day lig ht S[...]

2 - 8 GETTING STARTED Setting t he LCD Contrast You c an adjus t th e LCD con tras t fo r a s h a rper an d mor e vivid di spl ay . If you a re ha v ing dif fic ult y r eadi ng t he LCD fr om you r position, t ry changing the co n trast se tting for imp roved viewing. 1 Press Men u/ Set , 1 , 7 . 2 Pre ss ▲ or ▼ to se lect Ligh t or Dark . Pres[...]

GETTING STARTED 2 - 9 Sett ing the Tray Use f or Fax mode (MF C-5 840 CN onl y) You c an c ha nge t he d efau lt t ray t h at w il l be u sed fo r p rin ti ng re cei ved faxes . 1 Pres s Men u /Set , 1 , 9 . 2 Pres s ▲ or ▼ t o sele ct Tray #1 O nly , Tray #2 O nly , or Aut o Se le ct . Pres s Men u /Set . 3 Pres s St op/ Ex it . ■ Aut o Se l[...]

3 - 1 SETUP SEND 3 How to ente r Fax mode Before sending fa xe s, m a ke su re ( Fax ) is illuminat ed in gree n. If not, pre ss ( Fax ) to en ter Fax mo de. The defaul t setting is Fax. Ho w to dia l You c an di al in any of t he fol l owin g wa ys. Man ual dia lling Pr es s al l of the di gi ts of th e ph one or fax nu mber . Se tu p Se nd[...]

SETUP SEND 3 - 2 Speed- Di allin g Press Sear ch/Speed D ial , # , and t h e n the two d igit Speed- Dial number. (See S tori ng Sp ee d-Di al nu mber s on pag e 5- 1.) Se arch You c an sear c h for name s you hav e st o red i n the S pe ed -Dia l memori es. P ress Sear ch/Spe ed Dial a n d the naviga tion k ey s t o search . (See S to rin g S peed[...]

3 - 3 SETUP SEND How to Fax (B&W and Colou r) Col our f ax tran sm iss ion Your MFC ca n sen d a colo ur fax t o machines that support t h is fe at ur e. Howe ver, c olour fax es c ann ot be st ored i n th e mem ory. When y ou send a colour fax, the MFC will send it in real time (even if Real Time TX i s s e t to Of f ). Faxi ng fro m the A DF [...]

SETUP SEND 3 - 4 Faxi ng f rom th e sca nner gl ass You can u se th e scan ner gla ss to f ax pa ges o f a b ook o r on e pa ge at a t ime . T he doc u men ts ca n be up t o A4 s iz e. To canc el , pr ess Stop /Ex it . 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). 2 Load your docu men t on the s canne r gla ss. 3 Dial the fax num ber. [...]

3 - 5 SETUP SEND A utom atic tr ansm issio n Thi s is the ea si est way t o se nd a fax . 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Ent er t he fax nu mb er us in g the dial pad, Sp ee d-Di al or Sea rc h. (See How to dia l on page 3 -1.) 4 Press Mono St a rt or Colou r Start . Man u al tran smis sion Manu al t[...]

SETUP SEND 3 - 6 Basic s ending opera tions Sen ding faxe s u sing mu ltiple se tting s When you send a fax you can choose a ny co mbination of th ese setti ngs: contr ast, resolu tio n, ov ers eas mod e, del aye d fa x tim er , polling transmission or real time transmission. 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). After each set[...]

3 - 7 SETUP SEND Fa x Re so lutio n You c an us e th e Fa x Resolut ion ke y to ch ange t he setting temp ora rily ( for thi s fax o n ly) . In Fax m o de , pr ess Fax Reso lution and ▲ or ▼ to select the setti ng you want, an d then pres s Menu/Set . — OR — You c an ch ange t he defau lt set ti ng: 1 If it is not illuminated in green, pres[...]

SETUP SEND 3 - 8 Du al A ccess (No t availa bl e f or c olou r fax es ) You c an dia l a nu mbe r, a nd beg i n sca nni ng t he fa x int o mem ory — eve n when the M FC is sen din g fr om m emo ry or re cei vin g fa xes . T he LCD sh ows th e n ew job num be r and avai l abl e me mory . Your MFC n ormally use s Dual Acce ss. However, to sen d a c[...]

3 - 9 SETUP SEND Rea l T ime Tr ansm is sion W hen y ou ar e se ndi ng a fa x, t he MFC wil l sc a n the d ocum ent s i nto th e mem or y be fo re se ndi ng . The n, as s oon as th e phon e li n e is fre e, the MFC will start diallin g and sending. If t he memory becomes f ull, the MFC will send the documen t in real time ( even if Real Ti me T X i[...]

SETUP SEND 3 - 10 Che c k ing jo b st atus Check which jobs are still waiting in the memory to be sent. ( If there ar e no j obs, the LCD show s No J obs Wa itin g .) 1 Pres s Men u /Set , 2 , 6 . 2 If you h ave m or e tha n on e jo b wai tin g, pres s ▲ or ▼ to scroll thro ugh the li st. 3 Pres s St op/ Ex it . Canc elli ng a fax in p rogre ss[...]

3 - 1 1 SETUP SEND Advanc ed sendi ng operation s B road ca sting ( Not av ailab le for c o lour fa xes) Broadcasting is when the sa me fax message is autom atically sent to m ore than one fa x numb er. Yo u can inc lu de G ro ups, Spee d-D i al numb ers an d up to 50 ma nua l ly dia lled nu mbers in the sa me broa dcast. Pres s Men u /Set bet wee [...]

SETUP SEND 3 - 12 Over se as Mo d e If y ou ar e hav i ng d iff icu lt y se ndi ng a fax over se as du e to po ssi ble int erfer ence on th e ph one l in e, we reco mme nd t hat yo u tu rn o n the Ov ersea s Mod e. Afte r yo u send a f ax us ing th is fea ture, th e featu re will turn itself off . 1 If it is no t i llum i nate d in gr een, pre ss ([...]

3 - 1 3 SETUP SEND D elayed F ax (N ot av ailabl e f or c olou r fax es ) D urin g t he da y you c an s tor e up to 50 fa x es in t h e me mory to b e se nt w ith in 2 4 ho urs. Thes e f axe s wil l b e sen t at t he t ime of da y you en te r in S tep 4 . 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Press Men u/ S[...]

SETUP SEND 3 - 14 De layed B atc h Tran smis sio n (N ot avai lab le fo r col our fa xes) Bef ore send i ng th e de lay ed f axes , y our MFC wil l help you e co nom ize by s ortin g all th e faxe s in th e mem ory by de stin ation a nd sch edule d ti me. Al l del ay ed fax es th at are sch ed ule d to be se nt at th e sam e time to the same fax n [...]

3 - 1 5 SETUP SEND Se tu p fo r Poll ed Tran s mit w ith Sec ur e C ode (N ot a vai lable fo r co lo ur f axes) When you ch oos e Polle d TX:S ec ur e , an yone who po lls th e m achi ne mu st e nt er the pol li ng se cur e c ode. 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Press Men u/ Set , 2 , 2 , 6 . 4 Press [...]

SETUP SEND 3 - 16 TX Loc k TX Lock l ets y ou pr ev ent unau thor ized acces s to th e MF C. While TX Lock is On the fo llo w ing o pe rati ons ar e ava il abl e: ■ Receiving faxes ■ Fax For ward i ng ( If F ax For w ard ing was al r ea dy On ) ■ Remote Retrieval (If Fax Storage was already On ) ■ PC Fax Receive While TX Lock is On the foll[...]

3 - 1 7 SETUP SEND Settin g up t he pass word 1 Press Men u/ Set , 2 , 0 , 1 . 2 Ent er a 4-di gi t nu mbe r fo r the p as swor d. Press Men u/ Set . 3 If th e LCD sh ows Ve rify : , re-e nter the pa sswor d. Press Men u/ Set . 4 Press Stop /Ex it . Changin g the TX Lock p assword 1 Press Men u/ Set , 2 , 0 , 1 . 2 Press ▲ or ▼ to select Set Pa[...]

SETUP SEND 3 - 18 Tur ning T X Loc k off 1 Pres s Men u /Set . 2 Ent e r th e re gist er ed 4 -di git pa sswo rd. Pres s Men u /Set . TX lo ck is aut omati cally tur ned o ff. Faxi ng le tter siz e do cu ment s fr om t he scan ne r gla s s When document s are letter size , you need to set Scan Glass Size to let ter, i f you do not, the side po rtio[...]

4 - 1 SETUP RECEIVE 4 Basic recei ving oper ations Choo sing th e R ecei ve M ode The re a re fou r diff erent Rece ive Mode s f or yo ur MFC. You can choose th e mod e that b est su its your ne eds. Se tu p Re ceive LCD How it works When to use i t Fax On ly (auto matic rec eive) The MFC a utomat icall y answer s every call as a fax. For ded icate[...]

SETUP RECEIVE 4 - 2 To sel ect or change your Re ceive Mode 1 Pres s Men u /Set , 0 , 1 . 2 Pres s ▲ or ▼ to select Fa x Onl y , Fa x/ Tel , Exte rnal TAD or Manu al . Pres s Men u /Set . 3 Pres s St op/ Ex it . Set ting the R ing De lay Th e Rin g D elay set s th e nu mber of ti mes th e MFC rin gs be fore it ans wer s in Fax On ly or Fax/ Tel[...]

4 - 3 SETUP RECEIVE Setti ng th e F/T Ring Time (Fa x/Tel mode onl y) If you s e t the Rec eiv e M ode to Fa x/ Tel, you’ l l ne ed to d ec ide how lon g t he MFC will signa l y ou with its speci al p se udo/double-ring w hen you ha ve a voice ca ll. (If i t’s a fax ca l l, t he MFC p rints the fax. ) Th is ps eu do/ dou bl e-ri ng h appe ns af[...]

SETUP RECEIVE 4 - 4 Fax D etect When yo u use thi s fea t ure , yo u don’ t ha v e to pr es s Mono Start , Col our Star t , or the Fax Receive Code 51 w hen y ou ans wer a fax call. Selecting On allows the MFC to receive fax calls au toma ti ca lly , eve n if yo u li ft t he ha nd s et of a n ex te nsio n o r e xte rn al phon e. When y ou see R e[...]

4 - 5 SETUP RECEIVE Pr in ti ng a redu ce d inc omi ng fax (Aut o Re duct ion) If you choos e On , th e MFC a utom ati cally re duce s an in coming fax t o fi t on on e p age of A4 , l ett er o r l eg al si ze pa per . Th e MF C ca lc ula te s th e re du cti on r at io by us in g th e pa ge siz e o f th e d ocum ent a nd yo ur Pape r Size se tting [...]

SETUP RECEIVE 4 - 6 Re cept i o n int o memory (N ot avai lab l e for co lour fa x rece ption ) As soon as th e pape r t r ay bec ome s em pt y duri ng fa x re cepti on, th e screen will display No Pa per Fe d ; pl ease put s ome pa per i n the pa per tray . (Se e Ho w to l oad pape r, e nvelop es an d po st c ards on page 1-1 5. ) If t he Me mor y[...]

4 - 7 SETUP RECEIVE Po lling Pol ling is th e pro ces s of ret rie vi ng fa x es fr om an ot h er f ax mac h ine . You c an us e your M FC to 'po ll' othe r m ach ine s, o r yo u can hav e so meo ne pol l your M FC. Everyone who is involved in Polling needs to set up their fax machines fo r Polling. W hen someone p olls your MFC to r ecei[...]

SETUP RECEIVE 4 - 8 Setu p for Pollin g Rec eive with S ecur e Code You ne ed to mak e sur e you ar e u si ng t he sa me s ecur e code a s t he oth er pa rt y. 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). 2 Pres s Men u /Set , 2 , 1 , 7 . 3 Pres s ▲ or ▼ t o sele ct Se cure . Pres s Men u /Set . 4 Ent e r a four - di git se cur e [...]

4 - 9 SETUP RECEIVE Sequentia l Polling The MFC can r equest d o cuments f ro m se veral fax u nits in a sin gle oper ation . You jus t sp ecif y se vera l des tina tions in Ste p 5. Afte rwards, a Sequenti al Polling Report wil l be printed. 1 If it is not illuminated in green, press ( Fax ). 2 Press Men u/ Set , 2 , 1 , 7 . 3 Press ▲ or ▼ to [...]

QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 1 5 Storing num bers for eas y dialling You ca n se t up y our MFC t o do two t y pes of e as y d iall i ng: Spe ed -Dia l and G rou ps f or B roa dca stin g f axes . Whe n you dia l a qu ic k-di al nu mbe r, th e LC D sh ows th e nam e, i f y ou st ore d it , o r t he num ber . Stori ng Speed -Dia l [...]

5 - 2 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 4 Use the di al pa d to ente r the n ame (up to 15 cha racter s). Press Menu/Set . (Y ou c a n us e th e char t on pa ge B- 12 to he lp y ou en ter lett ers.) — OR — Press Menu/Set to store the num ber witho ut a nam e. 5 Go to Ste p 2 to s tor e anot her Spee d-Dia l num ber. — OR — Press Stop [...]

QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 3 Sett ing u p Group s for Br oadca sti ng Gro ups a llow yo u to send th e same fax mess age to many fa x numb ers by pressing only a fe w keys ( S e ar c h/ Sp e ed D i al , # , the two -digi t nu mber, and Mono St a rt ). Firs t, y ou’ ll ne ed to s t ore eac h fax nu mber as a Sp ee d- Dial n um[...]

5 - 4 QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 Press Men u/ Set to accept the Spee d-Di al n umb e rs for this Gr oup. 6 Use the di al pa d and the c har t on pa ge B- 12 to en ter a nam e for the Gr oup. Press Men u/ Set . (Fo r ex am ple , ty pe NEW C LIE NT S). 7 Press Stop /Ex it . You c an pri nt a lis t of a ll the S pee d- Dial nu mb ers. G[...]

QUICK- DIAL NUMBERS AND DI ALLING O P TIONS 5 - 5 Dialling o ptions Ac cess co des a nd cre dit car d numbe rs Somet imes you may want to cho ose from several long d istance car ri er s wh en yo u ma ke a c all. Rat e s may var y de pen din g o n the ti me an d dest in ati on. To tak e adv an tage of low rate s, yo u can stor e the acce ss codes or[...]

5 - 6 QUICK-DIAL NUMBERS AND DIALLING OPTIONS Tone or Pulse If you have a Pulse dialling service, but need to se nd Tone signals ( for e x amp le, fo r t el ephon e ban king ), f ol low th e i nst ruct io ns bel ow . I f you have Touch Tone service, you will not need this feature to send tone s ign als. 1 Li ft t he h and set of th e ext e rna l ph[...]

REMOTE FAX OP TIONS 6 - 1 6 Sett ing up Fa x Forw ardi ng When yo u sel ec t Fa x Fo rwar d, yo ur M FC s tor es the r ece iv ed fa x i n the memory. The MFC will then dial the fax number you’ve pr ogr amm ed a nd for w ard th e f ax m essa ge. 1 Pres s Men u /Set , 2 , 5 , 1 . 2 Pres s ▲ or ▼ to se lect Fa x Forw ard . Pres s Men u/Set . The[...]

6 - 2 REMOTE FAX OPTIONS Setti ng Fa x Storage If you s e lec t Fa x St ora ge , yo ur MF C st ore s th e r ece iv ed fa x in th e mem ory. You will b e ab le t o retr ieve fax me ssage s fro m an othe r locati on u sing the R e mote R etr iev al com mands. 1 Press Men u/ Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to se lect Fa x Stor age . Press Men u/ [...]

REMOTE FAX OP TIONS 6 - 3 Turni ng of f Remot e Fax Opt ions If you set the Remo te F ax Opt ions to Of f a nd th ere are fax es i n y our MFC ’s m em ory, th e LC D wi ll gi ve yo u two op ti ons . ■ If you p ress 1 , all unpr inted faxes will be printed and erased be for e th e set t ing tur ns of f. I f a backu p c opy has al r ea dy bee n p[...]

6 - 4 REMOTE FAX OPTIONS Setti ng yo ur Re mote A cce ss Code The remote access code l ets you acces s the Remot e R etriev a l feat ure s wh en yo u are away f rom y our MFC. Befor e yo u use the r emo te ac ces s an d re tr iev a l fe atur es , yo u hav e t o set up you r own code . The default code is inac tive code (--- ) . 1 Press Men u/ Set ,[...]

REMOTE FAX OP TIONS 6 - 5 Rem ote Ret r ieval You c an call you r M FC fr om an y touc h to ne t ele ph on e or fa x ma chi ne, th en u se t he Re mo te A cce ss C od e and r em ote co mma nds to ret r ieve fa x messages. Using y our Remote Acc ess Code 1 D ial y ou r fax num be r fro m a t ele phon e or a no ther fax ma chine usin g tou ch to ne. [...]

6 - 6 REMOTE FAX OPTIONS Remo te com mands Fo ll ow t he c omma nd s bel o w to acc ess feat ur es whe n you are a way from the MFC . Wh en yo u c all th e MF C an d ente r you r Rem ote Access Code ( 3 digits followe d by ) , th e system will give two sh o rt bee ps and you must enter a rem ote command . Remote comm ands Operat i on det ails 95 Ch[...]

REMOTE FAX OP TIONS 6 - 7 Ret riev ing fax m essag es You c a n cal l yo ur MF C fr om a ny to uc h to ne ph one an d ha ve y o ur fa x mes sages sent to a fax mach ine. 1 D ial y our fax num ber . 2 When your MFC answ ers, i mme dia tely ente r you r Rem ote Ac ces s C ode ( 3 di gi ts f ollo wed by ) . If y o u hear one l ong beep , yo u hav e me[...]

7 - 1 PRINTING REPORTS 7 Fax settin gs and ac tivity You n eed to se t up th e Tran smi ssion Ver i f icat i o n Re por t and J our nal Per i od i n the m enu ta ble . Pres s Men u /Set , 2 , 4 , 1 . — OR — Pres s Men u /Set , 2 , 4 , 2 . Cust omiz ing the Trans mis sion Verif icati on Re po rt You c an use t he Tr ans mis sion Repo r t as pro [...]

PRINTING REPORTS 7 - 2 Sett ing the Journ al Per iod You can set th e MF C to pri nt a jour nal at spec ific i nterv al s (ev er y 50 fax es , 6, 1 2 or 2 4 ho urs, 2 or 7 days ). I f you set th e in ter val t o Of f , you can pr i nt t he re po rt b y fo llo w ing t he s teps on t he ne x t page . The def aul t s ett ing is Ever y 50 Faxe s . 1 Pr[...]

7 - 3 PRINTING REPORTS Print ing repo rts Follo wing reports are availab le: How to p r int a r eport 1 For M FC -5440 C N, p res s Reports . For M FC -5840 C N, p res s Me nu /S et , 6 . 2 Press ▲ or ▼ to se lect th e re por t you want. Press Men u/ Set . — OR — Ente r the numbe r of th e repo rt you w an t to p rint. For e xamp le, pr ess[...]

MAKING CO PIES 8 - 1 8 Using the MFC as a copier You ca n use yo ur MFC as a copi er, m akin g up to 99 cop ies at a tim e. Ente r Copy mod e Befor e making copies, make sure that ( Copy ) i s illumin ated in gree n. If i t is no t , pr ess ( Co py ) to enter Copy mod e. The defa ult s etti ng is Fax. You can ch ange the numbe r of sec onds or minu[...]

8 - 2 MAKING COPI ES Maki ng a si ngl e copy 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. (See Load docu ments on page 1 -7.) 3 Press Mono St a rt or Colou r Start . Maki ng m ulti p le copi es 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c[...]

MAKING CO PIES 8 - 3 Usin g the temp orary Cop y keys When you want to quickly ch ange the copy set tings tempo rarily for the nex t co py, use the tem por ar y Copy key s. Yo u can u se di ff ere nt combination s. Th ese s ett ing s ar e te mpo ra r y, and t h e M FC re tur ns to it s d ef aul t se t tings 60 sec onds aft er i t fi nis h es c opyi[...]

8 - 4 MAKING COPI ES In cr easi ng co py spe ed or q uali ty You can select the copy qu ality. The def a ult se tting is Norm al . 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c opi es y ou wa nt (u p to 99 ). 4 Press Qualit y . 5 Press ▲ or ▼ to ch oose th e cop y q[...]

MAKING CO PIES 8 - 5 Enl argi ng or redu ci ng the imag e c opie d You can se lect the fol low ing enl arg ement or re duc tion rati os. Cust om (2 5-40 0% ) all o ws y ou to ente r a ratio from 25% t o 400%. 1 Pres s ( Copy ) to illum inate it in green . 2 Load your docu men t. 3 Use t he d ial p ad to ente r the numbe r of copi es yo u want (up t[...]

8 - 6 MAKING COPI ES 6 Press Mono St a rt or Colou r Start . Setti ng th e pape r type ( M FC- 5440CN only) If you a re c op ying on s pec ial pap er, be sure to se lec t th e t ype o f pape r you are u sing s o y ou will g et th e be st pr int qu ality. 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pa[...]

MAKING CO PIES 8 - 7 Us ing th e Tray Sele ct ke y (MF C-5 840 CN on ly) You can cha nge the tray that will be used for next co py only. 1 Pres s ( Copy ) to illum inate it in green . 2 Load your docu men t. 3 Use t he d ial p ad to ente r the numbe r of copi es yo u want (up to 99 ). 4 Pres s Tr ay Select . 5 Pres s ▲ or ▼ t o sele ct Au to , [...]

8 - 8 MAKING COPI ES C hang in g the tem por ary co py setti ngs Us e t he Optio ns key to qu ickly set the foll owing co p y set tings te mp or ar ily fo r th e ne xt copy . After you ch oose yo u r settings b y pressing Me n u/Se t , the LC D shows Se t temp or ar ily . Pres s Mo no Start or Colour Start if you ’ re f inis hed ch oos ing settin[...]

MAKING CO PIES 8 - 9 Sett ing paper type (MFC -5840C N only ) If copy in g on pa per ot her than plai n pa per, s el e ct the type of p ape r that you a re usin g to g et th e be st print qual ity. 1 Pres s ( Copy ) to illum inate it in green . 2 Load your docu men t. 3 Use t he d ial p ad to ente r the numbe r of copi es yo u want (up to 99 ). 4 P[...]

8 - 1 0 M AKING COPIES 5 Press ▲ or ▼ to s ele ct the siz e of pa per yo u are us in g ( Le tter , Lega l , A4 , A5 or 10 (W ) x 1 5(H) cm ). Press Men u/ Set . 6 Press Mono St a rt or Colou r Start . Adjusting b rightness You c an adj ust th e cop y br i ghtn es s t o ma ke c op ies da rk er or li ght e r. 1 Press ( Copy ) to i ll umin at e it[...]

MAKING COPIES 8 - 11 5 Pres s ▲ t o incr ease th e contrast . — OR — Pres s ▼ t o de creas e the cont rast. Pres s Men u /Set . 6 Pres s Mo no Start or Colour Start . Sor ting copi e s usi ng th e ADF You can s ort multiple copies. Pages will be stacked in the order 321, 321, 32 1, an d s o on. 1 Pres s ( Copy ) to illum inate it in green .[...]

8 - 1 2 M AKING COPIES 1 Press ( Copy ) to i ll umin at e it in g ree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of c opi es y ou wa nt (u p to 99 ). 4 Press Op tions an d ▲ or ▼ to se le ct Pag e Layo ut . Press Men u/ Set . 5 Press ▲ or ▼ to se lect 2 in 1 (P ) , 2 in 1 (L) , 4 in 1 ( P) , 4 i n 1 ( L) , Pos[...]

MAKING COPIES 8 - 13 If you are copying from the ADF, insert the document face up in the direction s hown below. 2 i n 1 (P) 4 i n 1 (P) 2 in 1 (L) (P) (L) 4 in 1 (L)[...]

8 - 1 4 M AKING COPIES If you are c opy ing from the scanner gl a ss, place t he document fa ce dow n in the direction s hown below. 2 in 1 (P ) 4 in 1 (P ) Po ster ( 3X3) You ca n ma ke a po ster size co py of a phot o gra ph. 2 in 1 (L) 4 in 1 (L)[...]

MAKING COPIES 8 - 15 Changing the default copy settings You c an sav e the copy set ti ngs you us e mo st ofte n by set ting th em as d ef aul t. T he se set t ing s wi ll r ema in unti l yo u ch an ge th em ag ain . Incr ea sing copy s peed or q u ality 1 Pres s Men u /Set , 3 , 1 . 2 Pres s ▲ or ▼ t o sele ct No rmal , Be st or Fast . Pres s [...]

8 - 1 6 M AKING COPIES A djust ing co lour sa tura ti on 1 Press Men u/ Set , 3 , 4 . 2 Press ▲ or ▼ to se lect Re d , G ree n or Blue . Press Men u/ Set . 3 Press ▲ to incre ase the colour s aturatio n. — OR — Press ▼ to decr ease the col our satu r ati on. Press Men u/ Set . 4 Re turn to St ep 2 to select the n e x t colour. — OR ?[...]

MAKING COPIES 8 - 17 Legal l imitations Co l o ur r epr oduc tions of cert ai n doc um ents a re il leg al and m ay resu lt in e ither criminal or civil l iability. Th is memo randum i s int ended to b e a gui de r ath er t ha n a comp let e lis ti ng of ever y p oss ibl e pro hi bit ion . In case of doubt, we sugg est that yo u c heck with releva [...]

9 - 1 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) 9 Introduction Ev en if yo ur MF C is not c on nec te d to y our compu t er, y ou ca n pr int ph ot os di r ect ly fr om the di gi tal ca mera med ia. Yo ur B rot her MFC incl udes five me dia dr i v es (slo ts) for use wit h popu lar digit al cam era m edi a: C ompac tF las h ® , Smar tMe [...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 2 Pho toCaptu re C ent er ™ requirem ents To avoid error con ditio ns, pl eas e r emem ber: ■ Th e DP OF file o n th e media card mu st be i n a va lid f o rm at. (See DPOF printing on page 9 -8 . ) ■ The im age f il e ext e nsio n mus t be .J PG ( Oth er im age fi l e extensions .JPEG, [...]

9 - 3 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Getting starte d Fir ml y in ser t t he ca rd in to th e ap pr opr iat e sl o t. Phot o Capt ur e key indications: ■ Phot oC ap tu re light is ON, the media card is ins er ted pr op erl y. ■ Phot oC ap tu re lig ht i s OFF , th e med ia ca rd is no t pr oper ly i ns erte d. ■ Phot oC a[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 4 The steps below give a brief outline of the Direct Printing fe atur e. P l ease se e the r emai ni ng p age s of th is c hap ter fo r m ore detailed instruc t ions. 1 In sert the media card firml y into the media drive (slot ). When you in sert yo ur media card into the prop er slot, the LCD[...]

9 - 5 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Printing t he Index (Thumbnail s) Th e P hoto Cap tu re Cent er ™ as sign s num ber s for i m ages (suc h a s No.1, N o.2, No .3, and so on) . It do es no t re cogn iz e a ny ot her num ber s or f ile n ame s t hat your d ig ita l c am era or PC h ave us ed t o id en ti fy t he pi ctu res [...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 6 Printing ima ges Bef ore you c an prin t a n in divi dua l i mag e, y ou h ave t o kno w th e im age num ber. 1 Make su re you have inse rted th e med ia card. Pres s Ph otoC aptu re . (S ee pag e 9- 3.) 2 Pres s ▲ or ▼ to choo se Prin t Ima ges . Pres s Men u /Set . 3 U se th e di al pa[...]

9 - 7 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Paper Type & P aper Size 5 Press ▲ or ▼ t o sel ect th e typ e of pape r yo u are usin g, Lett er G loss y , 10x 15 cm G lo ss y , 13 x18c m Glos sy , A4 Gl ossy , Le tt er Pl ain , A4 P lai n , Lett er I nkjet , A4 In kjet or 10x1 5cm In kje t . Press Men u/ Set . If you select ed L[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MFC- 5840CN O NLY) 9 - 8 DPO F prin ting DPO F stan ds for Digi tal Pr int Or der For mat. Major Dig ital Camera manufactur ers (Cano n I nc ., Eastman Kod ak Company, Fuji Photo Film Co. Ltd. , Matsushita E lectric Industri al Co. Lt d. an d So ny Corp orat ion .) c rea ted this stand ard to make it easi er to pr i[...]

9 - 9 WALK-UP PHOTOC APTURE CENTER ™ (MFC-5840C N ONLY) Ch angi ng th e de fa ult se tt ings You c a n save the Ph otoC apt ur e Cen te r ™ sett ing s yo u use mos t of te n by setting them as default . Th e se settings will remain until you ch ange the m ag ain . Incre asing print sp eed or qu ality 1 Pres s Men u /Set , 4 , 1 . 2 Pres s ▲ o[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 10 Ad jus tin g b rig ht nes s 1 Pres s Men u /Set , 4 , 3 . 2 Pres s ▲ t o make a lig hter p rint. — OR — Pres s ▼ t o ma ke a da rk er pri nt. Pres s Men u /Set . 3 Pres s St op/ Ex it . Adj usting contrast You can cho ose the contrast setting. More contrast will ma ke an im age lo[...]

9 - 1 1 W ALK-UP PHOT OCAPTURE CENTE R ™ (MFC- 5840CN ONLY) 3 Press ▲ or ▼ to se lect Wh ite Ba lan ce , Shar pn ess or Colo r De ns ity . Press Men u/ Set . 4 Press ▲ or ▼ to a djust th e de gree of the se tting. Press Men u/ Set . 5 Press Stop /Ex it . ■ Whi te B ala nce This s ettin g adj usts th e hu e of the wh ite are a s of an im[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 12 Cr op pin g If y our phot o is too lo ng or wid e to fi t the avai l abl e spa ce on yo ur selected layout, part of the image will be automatically cropped. The def aul t s ett ing is On . If you w ant t o pri nt th e whole imag e, tu rn thi s settin g to Off . 1 Pres s Men u /Set , 4 , 6[...]

9 - 1 3 W ALK-UP PHOT OCAPTURE CENTE R ™ (MFC- 5840CN ONLY) Unde rsta ndin g the E rror Me ssag es On ce you a re f amil i ar wit h the ty p es of err ors tha t can oc cur whi le you ’re usin g the P hoto Captu re Cen ter ™ , you can ea si ly i de nti fy and trou blesho ot an y diffi culti es. When an erro r message appears on the LCD, the MF[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MF C- 584 0CN ON LY) 9 - 14 Using Photo C apture C enter ™ from your PC You c an a cc ess th e med i a car d th at i s in th e med i a dri ve (s lo t) o f th e MFC fro m yo ur P C. (See Using th e Phot oC apt ure C e nter ™ from yo ur P C o n pa ge 6-1 in Software User’s G uide on the CD-ROM or Us ing th e Pho[...]

10 - 1 I MPORTANT INFORMATION 10 Fo r your safe ty To en sur e sa fe oper a tio n the su pp lie d th re e-p in p lug mus t b e inse rted onl y in to a sta ndar d th ree-p in e lect rica l so cket that is ef fe cti v ely gr oun de d thr oug h t he n orma l ho use hol d wi rin g. Th e f act that th e e qui pme nt ope ra te s sa ti sf ac to rily do es[...]

IMPORT ANT INFORM ATION 10 - 2 Imp orta nt sa fe ty in stru ct ions 1 R ead al l o f the se i nst ru ctio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the product. 4 U npl ug thi s pr odu ct fro m the wall soc ket be for e cle ani ng . Do no t us e liq uid or ae ro sol clea ne rs . Use a dam p clot h f [...]

10 - 3 I MPORTANT INFORMATION 11 Do not place anything in front o f the MFC that will block received faxes . Do no t pla ce an ythin g i n t he p a th o f recei ved faxes. 12 Wai t unt il pa ge s hav e e xit ed the MF C bef or e pi cki ng the m up . 13 Unp lu g th is pro duct fr om th e po wer so cke t a nd re fe r s erv ici n g to Aut ho riz ed Se[...]

IMPORT ANT INFORM ATION 10 - 4 Tr adem ar ks The Br othe r l ogo is a r eg iste red t rad ema rk o f Br oth er In du stri es , Lt d. Br othe r is a reg is tere d t rad ema rk of Bro t her Indu s tri es, L td. Mu lti -Fu nc ti on L in k is a re gis ter ed tr ad ema rk of B rothe r I nt er nati ona l Corporatio n. © 200 4 B rot her Indu st ri es, Lt[...]

11 - 1 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE 11 Troubleshoo ting Error me s sag es As wit h an y so ph isti ca t ed off ic e pr oduc t, err or s may occ ur . If thi s h appe ns , yo ur MFC id en ti fie s the pr ob le m an d di spl ay s an er r or mess age. The most co mmon error messa ges are shown be low. You c an co rrec t mos t pr obl ems b[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 2 Docu men t Ja m T he doc ument sca nned from ADF w as longe r than ab out 90 cm. Se e Using th e auto matic do cument fe eder (ADF) on page 1-7. The documen t is ja mmed in th e MFC . Se e Doc ument jam s on page 11-5. High Temp era tu re The print head is t oo warm. Allo w the MFC to cool do wn. Ink [...]

11 - 3 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE (For MFC- 5440CN) No Pa per Fed (For MFC- 5840CN) No Pape r Fed #1 No Pape r Fed #2 The M FC is out of paper. Add paper , and then p ress Mono Start or Colour Start . The pa per is ja mmed in the MFC. S ee Printer jam or paper jam on page 11-6 . The paper load ed in Tray#2 is the wrong s ize or ty p[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 4 Unab le to Chan ge Unab le to Clea n Unab le to Init . Unab le to Prin t Unab le to Scan The MFC has a mecha nical pr obl em. — OR — A for eign ob stacle , such as a c lip or ri pped paper, is i n the MF C. Open th e scann er cover and rem ove any forei gn obstacle s from inside the MF C. If the e[...]

11 - 5 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE Docume nt jams If the document is jammed, f ollow the steps b elo w. Document is jammed in the top of the ADF unit. 1 Ta ke ou t any pape r from the A DF th at is n ot jam med . 2 Open t h e ADF cover. 3 Pull the jammed document out as shown in the illustration below. 4 Close the ADF co ver. Press S[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 6 Print er ja m or p aper jam Rem ov e t he jam med p aper dep en din g on wh ere it i s jam m ed i n t he MFC. Pape r is jam med inside th e paper tr ay 1 Pul l th e pa per tr ay ou t of the MFC. 2 Slow ly pu l l ou t the jamm ed pap er to remov e it. Paper Tra y Jamme d pape r[...]

11 - 7 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE Paper is jam med inside th e MFC 1 Remove the Jam Clear Co ver. Pull the jammed paper out of the MFC. 2 Re-insert the Jam Clear Cover. 3 If y ou ca n no t pu ll ou t th e ja mme d pa per , lif t th e sca nn er cove r from the rig h t-han d side of the MF C until it lo cks securely into the op en pos[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 8 4 R emo ve th e ja mm ed pap er . 5 Lift the sc anne r cover to r eleas e the l ock . Gen tly push the scanner co ver sup port down and clo se th e sca nner cove r. If th e pape r i s jam me d unde rn eat h th e pri nt hea d, dis co nn ect th e MF C fr om the p ow er so urce s o yo u can mov e t he pr[...]

11 - 9 T ROUBLESHOOTING AND ROUTIN E MAIN TENANCE If yo u are ha ving di ffic ulty wi th your M FC If y ou t h ink th ere i s a p ro ble m wi th y ou r MF C , ch eck the ch ar t be lo w and f ollow th e tro ubl esho otin g tips. The Bro ther Solut ions C enter offers the la test FA Qs an d trou bles hoot ing ti ps. Visit u s at http ://solu tions.b[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 10 Pr inting ( Continued ) Printing a ppears dirty or ink see ms t o run. Make s ure you ar e usin g the prop er types of paper. ( See Ab out paper on page 1- 10 .) Do n’t handl e the paper unt il the ink i s dry. Stains appear o n the rever se side or at the bot tom of the page. Make su re the Printe[...]

11 - 11 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Phone Li ne or C onnections Diall ing does not work. (No di al tone) Ch eck the MFC is pl ugged in. Ch eck for a dial tone. If pos sible, ca ll your MFC to hear it answer . If there is sti ll no ans wer, c heck the tel ephon e line cor d connec tion and make sure al l telepho ne connec tions a re s[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 12 Handling Inco ming Calls MFC ‘Hears’ Voice as CNG Tone. If your M FC is set to Fax Dete ct On, it is more s ensitive to sounds. Your MFC may mist akenly int erpret certain v oices or music on th e line a s a calling fax m achine an d respond wi th fax rec eiving ton es. Deacti vate th e fax by pr[...]

11 - 13 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE PhotoCa ptur e Cent e r ™ Difficu lties (MF C-5840 CN onl y) Rem ovable D isk does n ot work properly . a) Hav e you in stalle d the Win dows ® 2000 update? If not, do th e fol lowing: 1. Disconne ct th e USB c able. 2. Instal l the Wi ndows ® 2000 updat e. Pl ease see the Qu ick Setup Guide . [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 14 Com patibilit y If y ou are h avin g dif f ic ul ty sen di ng or re ceiv in g a f ax du e to poss ib le int erfer ence on the ph one lin e, we rec om mend tha t you ad just the Equalization for compa tibility. The MFC adjusts the modem speed for fax oper at ion s. 1 Pres s Men u /Set , 2 , 0 , 2 . 2 [...]

11 - 15 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE How to imp r ove p r i nt quality Cle ani ng the pri nt he ad To ensure goo d print quality, the MFC will regularly cle an the print head . You can star t th e cle aning proc es s ma nuall y if need ed. C lea n the pr i nt he ad and i n k ca rtr i dges if you ge t a hor izo nt al line in th e t ext[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 16 Ch eckin g th e p rint qua lit y If faded or st r eak ed c olo urs a nd tex t appe ar o n your out put, so me of the nozz les may be clo gged . Y ou ca n ch eck this by pr int ing th e Pri nt Qua li ty Ch ec k Sh ee t and l o okin g at the n oz zle c he ck p att ern . 1 Pres s Ink M a nag em e nt . 2[...]

11 - 17 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 8 Press 2 ( No ) for Bl ack or thre e colours with a problem. Th e LCD shows : Press 1 ( Ye s ). The MFC will start cleaning the print head . 9 Af ter cl eani ng is fi nish ed, press Colour Start . The MFC will st art pri nt ing th e Pr int Qual i ty Che c k She et agai n a nd th en return to Step [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 18 Che c k ing the prin ting ali gnmen t You s ho ul d rar ely ne ed to adju s t the prin t ing alig nme nt how ever , i f afte r tran spor ting t he mach ine your printe d text b ecomes blu rred or ima ge s bec om e fade d t hen ad j ust me nt may ne ed to b e mad e. 1 Pres s Ink M a nag em e nt . 2 Pr[...]

11 - 19 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Check ing the ink volume You ca n check the in k that i s lef t in th e car tridg e. 1 Press In k Manage ment . 2 Press ▲ or ▼ to se lect In k Volu me . Press Men u/ Set . 3 Press ▲ or ▼ to se lec t th e col o ur you want to check. The LCD shows th e in k volume. 4 Press Stop /Ex it . You c[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 20 Pack ing and shi ppi ng the MFC When ev er yo u t ran spo rt t he MFC, u s e the p ac king mat er ials t hat came w ith y o ur MFC . If you d o n ot pa c k th e MFC pr ope rl y, you co ul d voi d y our wa rra nt y. Cauti on It is im portan t to allow the MFC t o ‘par k’ t h e prin t head after a [...]

11 - 21 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 3 Lift the scanner cove r to release the lock. Ge ntly p ush th e sc anne r co ver s u ppor t dow n an d cl ose the s cann er cov er. 4 Unp lu g the M FC f ro m th e t ele phon e wal l soc ket and r em ove t he tel eph on e lin e c ord f ro m MFC . 5 Un plug t he MF C fro m the e lect r ica l so ck[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 22 8 Pac k t he prin t ed m ateri al s in th e or igin al ca rt on as sho wn be low . D o no t pac k th e use d ink car tr idg es in t he ca rt on. 9 C lose t he cart on . (F or MF C- 54 40C N) (Fo r MFC - 5840 C N)[...]

11 - 23 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Routine maintena nce C lea ning th e sca nn er Lift the doc ume nt c over . Cle an th e scan ner g l as s wi th iso propy l alco hol on a so ft li nt- free cloth. C lea n th e whi te b ar a nd the gla ss s tr ip un de r th e fil m wi th is op rop yl alco hol on a li nt-fr ee cloth. Document Cover W[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 24 Cl eani ng th e MFC pr int er pl ate n ■ Be care fu l no t t o t ouch th e pa per feed st ar whe els or enco der film. ■ Be s ure to unplu g the MFC fro m the electr ical s ocket b efor e cle aning the pri nter pl aten. ■ If i nk is sc att er ed on or a ro und t he pri nt er pla te n b e su re [...]

11 - 25 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE Repla cing th e ink cart ridges You r M FC i s equ ip ped wit h an ink dot c ou nter . T he i nk do t co un te r autom atica lly moni tors th e level o f ink in each of the fo ur cart ridge s. W hen t h e M FC de t ect s an in k c ar tri dge i s ru nni ng ou t of i nk , t he MFC will no tify you wi[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 26 4 Remove t he cartrid ge cove rs. 5 Eac h colo ur has it s o wn co r re ct pos ition . Keep t h e in k c artr idg e i n an u pri ght po s iti on wh en yo u ins er t it i nto slo t. Pr ess down on th e ink car tr idg e un ti l th e ho ok s na ps ov er it. 6 Lift the sc anne r cover to r eleas e the l [...]

11 - 27 T ROUBLESHOOT ING AND ROUTINE MAINT ENANCE 7 If y ou r epl ace d an i nk c artr i dge w hile Ne ar Em pt y was di spl aye d on th e LCD , th e LCD ma y ask y ou to ve rif y tha t it was a br and n ew on e. Exam ple: Did You Ch ange Blck ? 1.Y es 2.No . For each new c art ridge you i ns tall ed, press 1 on the dial pad to a u to matic ally r[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 11 - 28 Cauti on ■ Do no t re mov e in k car tr idg es i f you do not ne ed to rep l ace the m. If you d o so, it may r educe t he ink qua ntity and t he MFC will not know the quant ity of in k left i n th e cartr idg e. ■ Do not tou ch th e car tri dge insert ion sl ots. I f you do so , the i nk may sta[...]

A - 1 APPENDIX A A Telephone services B T Call Sign ( For U.K. O nl y) Th is MFC feat ur e let s y ou u se t he BT Call Si gn su bs cri ber ser vi ce whi ch al lows you t o hav e at leas t two sepa rat e tele phon e nu mbers on o ne p ho ne li ne. Eac h ph one nu mbe r ha s i ts own dis ti nct ive rin gin g patt ern, so y ou kn ow w hich phon e num[...]

APPENDIX A A - 2 Advance d receivin g operations Oper atio n from e xten sion te lepho nes If y ou an sw er a f ax cal l on an ext ensi on tel ephon e, or a n ext er nal tel epho ne in to th e cor rect soc ket on the MFC , you can mak e your MFC take t he call by using the Fax Receive Code. When you p ress the Fax Receive C ode 51 , the M FC s tart[...]

A - 3 APPENDIX A Usi ng a cor dle ss ex ter nal hand set If th e ba se un it of yo ur co rdl e ss te lep ho ne is con ne cte d (s ee page A- 4) an d you typi ca lly carr y the c ord less hand se t el sewh er e, i t is easi er to answe r calls during the Rin g Delay . If yo u le t the MFC answer first, you will have to go to the MFC so yo u can pr e[...]

APPENDIX A A - 4 Connectin g an extern al device to your MFC Con necti ng an ext erna l tel epho ne You c an conn ect a sep ara t e tel epho ne as sh own in t he d iag ra m below. When yo u are usin g a TAD , t he LC D show s T el ephon e . Ex tens io n Te leph on e Exte rnal Te leph on e[...]

A - 5 APPENDIX A C onne ctin g a n ext ern al t eleph o ne an sw erin g de vice (TAD) Seq uen ce You m ay ch oose to co nnec t an add ition al answ ering dev ice . H oweve r, when you h av e an exter na l TAD on th e sam e tel epho ne l ine a s t he M FC, t he T AD an swer s all c al ls an d th e M FC “ l iste ns ” for fax calling (CNG) t ones.[...]

APPENDIX A A - 6 When yo u are usin g a TAD , t he LC D show s T el ephon e . Do not connect a TAD el se where on the same phone l ine. TAD TAD[...]

A - 7 APPENDIX A Conn ection s Th e e xte rna l TAD m ust be co nn ect ed as show n abo v e. 1 Set your ext ernal TA D to one or two rin gs. ( The MF C’s Rin g Delay setting does not apply.) 2 Re cord th e out g o ing mes sage on yo ur exte rnal TAD. 3 Set the TA D to answe r calls. 4 Set the Re ceive M ode to Ex te rn al T AD . (See Ch oo sing t[...]

APPENDIX A A - 8 Usin g exten sion te lephon es (For U .K. only) It ma y be tha t yo ur p rem is es are al read y wire d w ith pa ra ll el exte nsi on tel epho nes, or you intend to add exte nsion teleph ones to yo ur line , in add it ion t o yo ur MF C. Whil e t he sim pl est arr an ge men t is st raig ht for w ard p ar alle l c on nect io n, ther[...]

A - 9 APPENDIX A The se ph on es are no w co nn ect ed as exte rn al de vi ces as pe r pag e A-4, beca use th ey are conn ected to the fax m ach ine via the T- co nn ect or. FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING L[...]

APPENDIX A A - 10 Mult i-l ine co nne ction s (P BX) Mo st of fi ces us e a cent ra l te le pho ne sy st em . Whi le it is ofte n relatively simple to con nect th e MFC to a k e y s ystem or a PBX (P riv a te Br anc h E xch ange ), we s ugg est th at y ou co nt act th e comp an y th at inst all ed y our tele ph on e syst e m and a sk th em t o con [...]

B - 1 APPENDIX B B On-scree n programmin g You r M FC i s desi gne d t o be easy t o use wi th LCD on -s cree n pr og ra mmin g us in g the na vi gati on k e ys. U ser -fr i endl y p rog ram mi ng he l ps y ou tak e fu ll adva nt age o f al l th e men u s el ect ion s yo ur MF C has to offer. Since your prog ramm ing is don e on the LCD, we ha ve c[...]

APPENDIX B B - 2 Nav igation ke ys You c an acces s t he me nu m ode by pre ss ing Menu/Set . When yo u en ter the me nu , th e LC D sc roll s. Press 1 fo r Gene ral Setu p menu — OR — Press 2 fo r Fax men u — OR — Press 3 for Co py m enu Press 0 fo r Initia l Setup You can s croll more quickly through each menu l evel by pressing the ar ro[...]

B - 3 APPENDIX B Main Menu Sub menu M enu Selections Opti ons Descri ptio ns Pag e 1 . Gene ra l Setu p 1 . Mode T imer — 5 Mins 2 Mins 1 Min 30 Se cs 0 Sec Off Sets t he time to return to Fax m ode. 2-4 2 . Pape r Ty pe — Pl ain Inkj et Glos sy Transp arency Sets t he type of paper in the pap er tray. 2-4 3 . Pape r Si ze (MFC- 5440 CN onl y) [...]

APPENDIX B B - 4 1 . Ge nera l Setu p (Contin ued) 6 . P. Save Sett in g — Fax Rece ive: On Fax Rece ive: Off Customizes the Pow er S a ve key not to receiv e fax in power s ave conditi on. 1-6 7 . LC D Cont ra st — Ligh t Dark Adjust the c ontras t of the LCD. 2-8 8 . Tr ay Use: Co py (MFC-5 840CN only) — Tray #1 O nly Tray #2 O nly Aut o Se[...]

B - 5 APPENDIX B 2 . Fax (Conti nued) 2 . Setu p Se nd (In Fax mo de onl y) 1 . Con tr ast Auto Ligh t Dark Chan ges the lightn ess or dar kness of f axes you s end. 3-6 2 . Fa x Reso lut io n Stan da rd Fine S.Fi ne Phot o Sets t he default resoluti on for out going faxes. 3-7 3 . De laye d Fax — Set the tim e of day in 24 hour format that the d[...]

APPENDIX B B - 6 2 . Fa x (Contin ued) 4 . Re port Sett in g 1 . XMIT Repo rt On On+I mage Off Off+ Imag e Initial setu p for Transmi ssion Verification Report and Jour nal Report. 7-1 2 . Jour na l Peri od Every 7 Days Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 7-2 5 . Re mote Fax Opt 1 . Forw ar d/ Stor e Off Fax [...]

B - 7 APPENDIX B 3 . Copy 1 . Qu al it y — Best Norm al Fast Sel ects th e C opy resoluti on for your type of document. 8-15 2 . Brig ht ness —- + - + - + - + - + Adj usts th e brig htness. 8-15 3 . Cont ra st —- + - + - + - + - + Adj usts th e co nt rast for c opies. 8-15 4 . Colo r Adju st 1 . Re d R: - + R: - + R: - + R: - + R: - + Adjust [...]

APPENDIX B B - 8 4 . Pho toCap ture (MFC-584 0CN only) 1 . Pr int Qual it y — Norm al Phot o Selects the print quality . 9-9 2 . Pa per & Size — Letter Glos sy 10x 15cm Glo ssy 13x 18cm Glo ssy A4 Gl os sy Letter Plain A4 Pl ai n Letter Inkj et A4 In kj et 10x 15cm Ink jet Selects the paper and pri nt size. 9-9 3 . Br ight ness —- + - + -[...]

B - 9 APPENDIX B 4 . P hotoCa pture (MFC- 5840CN only ) (Conti nued) 6 . Crop pi ng — On Off Crops the imag e aroun d the margin to fit the p aper s ize or print si ze. Turn this featur e Off if you want to print w hole images or prev ent unwa nted croppi ng. 9-12 7 . Bord er less — On Off Expan ds the prin table area to fit the edges of t he p[...]

APPENDIX B B - 10 4 . LA N (MFC-544 0CN) 5 . LA N (MFC-584 0CN) (Contin ued) 1 . Se tup TCP/ IP (Conti nued) 6 . WINS Conf ig Auto Stat ic You can choose t he WINS con figurat ion mode. Se e Ne t w o r k Us er ’ s Gu i d e on t he CD - R OM 7 . WINS Serv er ( Pr ima ry) 0 00 .00 0.00 0.0 00 Specifies the IP addres s of the primary or seconda ry s[...]

B - 11 APPENDIX B 0 . Init ia l Setu p 1 . Rece iv e Mode — Fax On ly Fax/ Te l External T AD Manu al You c an choos e the rec eive mode that best s uits your needs. 4-1 4-2 2 . Date /T ime — — Pu ts the date and time on the LCD and in head ings of f axes you s end. 2-1 3 . Stat io n ID — Fa x: Name : Prog ram your name and fax numb er to a[...]

APPENDIX B B - 12 Ente ring Text When yo u are set ting ce rtai n m enu se le ctio ns, suc h as t he St at ion ID , yo u ma y ne ed to typ e t ext in to t he M FC. Mo s t num be r k eys ha ve thr ee or fou r lett ers pr inted above them . The ke ys for 0 , # and do not ha ve print ed let ters be caus e they ar e used fo r spe cial chara cte rs. By [...]

B - 13 APPENDIX B Special character s and sy mbols Press , # or 0 , an d t hen pr ess or to move the cur so r unde r the s pec ial c har acte r or s ym bol yo u wa nt. T hen p ress Me nu/Set to select it. Pr ess f or (s p ace) ! " # $ % & ’ ( ) + , - . / Press # fo r : ; < = > ? @ [ ] ^ _ Press 0 for Ä Ë Ö Ü À Ç È É 0 ▲ ?[...]

GLOSSARY G - 1 G ADF (automatic document feeder) Th e d ocume nt can be pl aced in th e ADF an d s can ne d on e page at a tim e au to mat ic al ly. Auto Reduction Reduces t h e size of incoming fa xes. Au tom ati c fax trans missi on S endin g a fax wi thout pi ckin g up th e hand s et of an e xte rna l ph on e. Automatic Redial A fe atur e t ha t[...]

G - 2 GLOSSARY Communica t ion er ror (or Co mm. Err or) An err or du ri ng f ax s endi ng o r rec ei ving , usu ally ca used by l ine noi se or s t atic. Compatibility group Th e ability of one fax uni t to co mmu nicate with another. Compat ibility is assured between ITU-T Groups. C ont rast Settin g to comp ensa te for da r k or lig ht docume nt[...]

GLOSSARY G - 3 Fax/Tel You c an rece i v e faxes an d telep h o ne cal ls. Do no t use this mod e if you ar e usin g a tel eph one an sweri ng dev i ce (TA D ). Fine resolution Resol ut ion is 203 x 196 dp i. It i s used f or small pr int and g rap hs . Gra y sc ale The s hades of gray avai l abl e for cop ying an d fa xing phot o gra phs . Group n[...]

G - 4 GLOSSARY Photo resolution A r eso lu tio n s ett ing th at use s va ryi ng sh ad es of gra y f or th e be st re pre sen ta t ion of p ho togr aph s . Poll ing T he proc ess of a fax mac hi ne ca llin g anot her fax mac hine to r etrieve waiting fax messages . Puls e A form of rot ary di alli ng o n a t ele phon e li n e. Quic k Dial List A li[...]

GLOSSARY G - 5 Station ID The s tor ed i nfor mat io n th at appe ars on the t op of fax ed page s . I t i nc lud es t he s e nder ’s n ame a nd f a x n umb er. Super Fine re solution 39 2 x 203 dp i. Be st fo r ver y smal l prin t an d lin e ar t. TAD (telephone answering device) You ca n con ne ct an ext ern al TAD to your MFC . Temporary setti[...]

S - 1 SPECIFICATIONS S Product d escri ption Ge ner al Spe cificat ions Memor y Capa city 16 MB Automa tic Document Feeder (ADF) Up to 35 pages Temperat ur e: 20 °C - 30 °C Humi dity : 50% - 70% Paper: 80 g/m 2 A4 si ze Paper Tr ay 100 S heets (80 g/m 2 ) Paper Tr ay#2 (MFC-5840 C N only) 250 Shee ts ( 80 g/m 2 ) Printer Type I n k Je t Pr int Me[...]

SPECIFICATIONS S - 2 Dim ensions (M FC-5440CN ) (MFC-5840 C N) Weight 8 . 0 kg (MFC- 5440C N) 9.9 kg (MFC- 5840C N) Noise Operating: 42.5 to 51 d B* * It d epends on printi ng condi tions Tempe r ature Ope r ating: Best Prin t Quality : 10 - 35°C 20 - 33°C Humidity Operati ng: Best Prin t Qua l it y: 20 t o 80% ( without condensa tion) 20 t o 80%[...]

S - 3 SPECIFICATIONS Print media Paper Input Paper Tr ay ■ Paper typ e: Plain pape r, inkjet paper (coated p aper), glossy paper* 2 , tran sparencies* 1 * 2 and envelopes ■ Paper si ze: Letter, Le gal* 3 , Ex ecutive , A4, A5 , A6, JIS_B5, envelo pes (comme rcial No.10, DL, C5, Monar ch, JE4), Phot o card, Ind ex card a nd Post car d. For m ore[...]

SPECIFICATIONS S - 4 Copy Colour /Black Co lour/Bl ack Document Si ze ADF W idth: 148 mm to 216 mm ADF Hei ght: 148 mm to 356 mm Sc anner Gl ass W idt h : M ax. 21 6 mm Sc anner Gl ass Hei ght: Max. 29 7 mm Copy Speed Black Up to 17 pages/minut e ( A4 paper)* Colour Up to 11 pages/minut e ( A4 paper)* * Doe s not in clude th e time it takes to feed[...]

S - 5 SPECIFICATIONS PhotoCapture Cent er (MFC-5840 CN only) Availa ble Media Compac tFlas h ® (Type Ι only) (Microdr ive ™ is not com patible) (Comp act I/O car d such as Compac t LAN car d and Compa ct Modem card are not suppo r ted.) SmartM edia ® (3.3 V) (Not availabl e for u se with ID) Memo ry Sti ck ® (Not availabl e for music data wit[...]

SPECIFICATIONS S - 6 Fax Co mpa ti bil ity ITU-T Group 3 Cod i ng System MH/MR/MMR/ J PEG Mode m Speed Automati c Fall back 33600 bps Document Si ze ADF W idth: 148 mm to 216 mm ADF Hei ght: 148 mm to 356 mm Sc anner Gl ass W idt h : M ax. 21 6 mm Sc anner Gl ass Hei ght: Max. 29 7 mm Scanni ng Width 208 m m Printing W idth 204 m m Gr ay Scale 256 [...]

S - 7 SPECIFICATIONS Scanner Me mo r y T r an s mi s si o n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) Out of Paper Receptio n Up to 200* 1 /170* 2 pages (MFC -5440CN) Up to 480* 1 /400* 2 pages (MFC -5840CN) *1 “Pages” refers to t he “Brothe r Standa rd Char t No. 1” (a ty pical bus iness le tter, Sta[...]

SPECIFICATIONS S - 8 Printer Inter faces Pr in ter Dr ive r W indows ® 98/98SE/M e/ 2000 P rofessional a nd XP driver supporting Brothe r Native Com press ion mode and b i-directional capability Apple ® Macintosh ® Quic kDraw ® Dr ive r Fo r Ma c OS ® 8. 6 -9.2/Mac OS ® X 10.2.4 or great er Resolution Up to 1200 x 6000 dots per inch (dpi )* 1[...]

S - 9 SPECIFICATIONS Computer requirements Minimum S y stem Re quire ments Comp uter Platf orm & O perating System Ver sio n Processo r Minimum Sp e ed Minimu m RAM Re com me nded RA M Availab le Hard Disk Sp a ce for Dri vers Windo ws ® * 1 Operati ng S ystem 98, 98S E Penti um II or equiv alent 32 MB 64 M B 90 MB Me 2000 P rofess ional 64 MB[...]

SPECIFICATIONS S - 10 Consumab le items Ink The M FC uses i ndividua l Bl ack, Ye l low, Cyan a nd Mage nt a ink cartri dges that are separat e from the print hea d assembl y. Se rvice Life of Ink Cart ri dge Standa r d Black - Appr oximat ely 500 pages at 5% cover age HIgh Y i eld Bl ack - Approximat ely 90 0 pages at 5% cover age Yellow , Cya n a[...]

S - 11 SPECIFICATIONS Network (LAN) LAN You can con nect your MFC to a network for Netwo rk Printing, Networ k Scanning and PC Fax Send. A l so include d is Bro ther B RAdm in Profes sional Networ k Management soft war e. Support for Windo ws ® 98/98SE/ Me/2000/ XP Mac OS ® 8.6-9.2, M ac OS ® X 10. 2.4 or gre at er* Ethernet 10/100 BASE-TX Auto [...]

SPECIFICATIONS S - 12 Optiona l Exter nal Wirele ss Print/Scan Serv er (NC -2200w ) NC- 2200w Externa l Wi reless Print/Sca n Server (Optional) Con necti n g the optional E xternal Wir el ess Pri nt/Scan Ser ver (NC-2 200w) t o your MFC will allow you to print and scan over a wireless netw ork. Netwo rk type s IEEE 802.11b wireless LAN Suppo rt for[...]

I - 1 I NDEX Inde x A Access codes, storing and dia lling . ....... ........... ........ ... 5-5 ADF ( auto mat i c docu men t feed er) . ....... ........ ....... 1-7, 3-3 An swering machin e (TAD) . . . A - 5 conn ecting ......... ....... ....... A-7 Autom atic fax r ecei ve ..... ....... ........ ... 4 -1 Fax Detect ...... ....... ....... 4-4 fax[...]

INDEX I - 2 E ECM ( Error Corre ction Mo de) ...... ....... ........ ....... .. 1-2 4 Enve lopes ..... ....... ....... ...... 1-14 Equ alizat ion .. ....... ....... .... 11-1 4 Error messages on L CD ... 11-1 Comm . Er ror .. ........ ......... 1 1-1 Ink Emp ty ...... ........... ...... 11- 2 Near Emp ty ....... ....... ...... 11-2 No P aper F ed .[...]

I - 3 I NDEX H HE LP He lp lis t ...... ........ ....... ....... 7 - 3 LC D messa ges ..... ........ ... B-1 usin g navi gati on ke ys ... B-2 Men u Tab le .... ....... ... B-1 , B-3 I Ink cartridge s check i ng ink v olume .... 11-19 rep lacin g .... ........ ....... ... 11- 25 Ink Dot Cou nter ....... ....... 11- 2 5 J Jams docu ment ... ........[...]

INDEX I - 4 Q Qual ity key ( copyi ng) ...... .... 8-3 Quick-Dial Access cod e s an d credit ca rd num bers setti ng up .... ........ ....... .... 5-5 Broa dcastin g . ........ ....... .. 3-1 1 usi n g Gr oups ...... ....... .. 3-11 Grou p dial chan ging .. ....... ....... ........ 5-2 setti ng up Gro ups fo r Broa dcastin g ..... ....... .... 5-3 [...]

I - 5 I NDEX if you a re ha ving dif f icul ty copyi n g ... ........ ....... ... 11-12 incom i ng call s .... ....... 11 -12 Netwo rk ....... ....... ....... 11-13 phon e l in e ... ....... ....... 11 -14 phon e line dif ficul t ie s ... 11-11 Pho t oCap tur e C ente r ™ .... ........ ....... ....... ....... 11 -13 print i ng .... ........... ..[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Acc ess card If you plan to r ecei ve fa x messag es whi le away fro m your MFC, carrying the Remote Re trieval Access Card printed below wi ll serve as a c onve nie nt remi nde r of th e re tri eva l pro c edur es . Sim ply cu t out the c ard and fo l d it to fit y our walle t or orga nize r. Kee[...]

R - 2 Press Menu/Set , 2 , 5 , 2 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage On , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine followed by . After the beep, hang up and wait. Er[...]

This machine is approv ed for use in the country of purchase only , local Brother companies or their dealers will only suppor t machines purchased in their own countries. UK/IRE/SAF/P AN NORDIC LF7114004 Vi sit us o n the W o rl d Wid e Web http: //www.broth er.com[...]