Canon B820 manual

USER’S GUIDE Read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. User’s Guide P RINTED IN CHINA Cover for web.fm Page 1 T uesday, July 6, 2004 11:34 AM[...]

ii T able of Contents INTRODUCTION Using this guide ........ ....... ......... ....... .... v Important safety instructions .......... ...vi For your safety (Aus tralia only) ....... vii i Caution (New Zealand only) ......... .... viii 1 SETTING UP Unpacking ......... ...... .......... ...... ....... ... 1-1 Removin g the sh ipping ma terials .....[...]

iii T able of Contents Printi ng a list of documen ts in memory .........5-14 Printi ng a do cument i n memo ry ......... ..... ..... .. 5-14 Delet ing a document fro m memory....... ....... ..5-15 6 RECEI VING DO CUMENTS Different ways to receiv e a document.......... .......... ...... .......... 6-1 Setting the receive mode .......... ....... 6-2[...]

iv Copyright Copyrigh t © 2004 by Canon I nc. All right s reserved. N o part of this publicatio n may be reproduc ed, trans mitted, tra nscribed, s tored i n a retri ev al s ystem, or transla ted into any la nguage or computer l anguage in a ny for m or by any means, e lectronic, mechanical, magnetic, optic al, chemical, ma nual, or otherwise, wit[...]

v Using this guide This guid e provid es detail ed informatio n on ho w to set up, opera te, maintain, and tr o ubles hoot your fa x. Please read the list belo w to become familiar wit h the symbols, terms, and abbr eviat ions used in thi s guid e. Cautions tell y o u how to av o id acti ons that could injur e you or damag e your fax . In orde r to[...]

vi Impor tant safety instructions Read the se safety i nstruct ions thoro ughly befo re usin g your fax. ■ Handl ing and ma intena nce • Fol low all warn ings and i n struct ions marked on the fax. • Do not subje ct th e fax t o strong physica l shock or vibr ation . • Always unp lug the fax be fore m oving or clean ing it. • T o avoid pa[...]

vii ■ Locat ion • Pla ce the fax on a fla t, stab le, vib ration-fr ee surfac e. • Place t he fax in a cool , dry , clean , well venti lated place. – Make sure th e area is free fro m dust. – Make sure t he lo cation i s not af fected by ext reme temp erature c hanges, and alw ays stay s betwee n 10° and 32.5 °C. – Make sure th e ar e[...]

viii For your safety (Australia only) T o ensure saf e operatio n the three -pin plug supplied must be ins erted on ly into a stan dard th ree- pin power po int which i s ef f ectively earth ed through th e normal ho usehol d wiring. Extension c ords used with the equipment must be th ree-core and be corr e ctly wired to pro vide connectio n to ear[...]

1 SETTING U P 1-1 1 SETTING UP Unpacking As you un pack you r fax, save the carton a nd packing m aterial i n case you want to move or ship the fax in the futur e. Carefully remo ve all items from the box. • It is best to hav e som eone hold th e box whil e you lift the fax an d its prot ective packaging out of the ca rton. Make su re you hav e t[...]

1-2 Removing the s hipping materials ______________ 1 Remov e the protect ive piece a . 2 Open the printer cover by gently pulling it towar ds you. 3 Open t he docum ent tray. 4 Remov e the shippin g tapes b and th e protective pieces c . Close the printer c over until it locks into place. 5 Close the doc ument tr ay . The actual shipping materials[...]

1-3 SETTING U P 1 Assembling the fax Attaching components ______________________ ___ For user con venience, the destination labels provided with your fax shoul d be fitted ov er the one- touch speed dia ling buttons on the left of the ope ration panel. 1 Insert th e tabs on t he multi- purpos e tray i nto the slot s on the fax.[...]

1-4 Making connections Connecting the teleph one line, handset, and externa l devices _________ ______________________ There ar e three jac ks on the b ack of the fax fo r connect ion of the fo llowing: Be su re to co nnect a ny e xte rnal de vices bef ore usin g the fa x. * F AX-B820/B822 only . 1 Connect the suppl ied telephon e line cord to t he[...]

1-5 SETTING U P 1 * F AX-B820/B822 only . Connecting the AC pow er cor d ________________ Plug the fax i nto a 200 - 240 v o lt A C 50 /60 Hz outl et. Setting the language _____ ______________________ Y o u need t o selec t the co rrect langua ge for the LCD di spl ay and re ports. See pp . 2-2, 2-3 for the buttons on the operation pan el. 3 Conne [...]

1-6 Loading paper Paper guidelines ____________________________ ___ • Be sur e to load pap er of the cor rect size, weight, an d quantity recomm ended for your fax (see pp . 3-3, S-1). • Sto re all pap er wrappe d and on a flat surf ace unt il re ady t o use . Keep opened pa cks in th eir origina l packag ing, in a cool, dr y location. • Stor[...]

1-7 SETTING U P 1 Loading paper in the m ulti-purpose tray ______ 1 Squee ze, then slide t he pape r guide to t he lef t. 2 Fan a sta ck of paper , the n tap the edg e of the stac k on a flat surf ace to even t he stack. 3 Insert th e stack fa c e up i n to the multi-p urpose tray a , and align the right edge of the stack wi th the right si de of t[...]

1-8 Installing the BJ car tridge The first time you set up you r fax, you h av e t o install the BJ cartridg e before you can begin receiving and c opying doc uments. For inform ation on replacin g the BJ cart ridge, se e p. 9-5. Guidelines ________________ ______________________ • Use onl y a Cano n BX-3 Blac k BJ car tridge in your f ax. • St[...]

1-9 SETTING U P 1 Installing the BJ car tridge in your fax ______ ___ When a BJ cartridge is not installed in your fa x, PUT IN CAR TRIDGE is displayed on the LCD. 1 Make s ure the fax is pl ugged in. 2 Load the pap er in the m ulti-purp ose tray. 3 Open the printer co ver by gen tly pullin g it toward s you (see p. 1-2). 4 Raise the c artridge lo [...]

1-10 T esting the fax __ ____________________________ ___ After you hav e assem bled the fax, lo aded the paper, and insta lled the BJ cart ridge, yo u can make sure th e fax is printi ng proper ly by making se veral copi es of a docum ent (see p. 4-1). If you have probl ems print ing, see Cha pter 9. 6 Align the s lot in th e cartridge with the ye[...]

2 PREP ARING TO USE YOUR FA X 2-1 2 PREP ARING TO USE YOUR F AX Main components of your fax Handset Document tra y Oper ation pan el Printer co ver Cart ridge ho lder Multi -purpose tra y Document g uide[...]

2-2 Fax contr ols - the operation panel The bu ttons on th e left of the operat ion panel hav e the follow ing two f unctions: • One- touch spee d dialing button s (see p. 2- 12) • Spe cial func tion b uttons When the [F unction] b utton is pres sed, the specia l functio n but to ns (function mark ed under each b utton) ca n be used to perf orm[...]

2-3 PREP ARING TO USE YOUR FA X 2 Scroll /Cursor b uttons (see pp . 2-5, 6-5, 7-8, 8-1) T AM Mode butto n (see p. 7-2 ) Delete bu tton (see p . 7-7) Record b utton (see p . 7-1) UCanT alk button (see p. 5- 7) Play butt on (see p . 7-8) Coded Dial/Dire ctory button (see pp . 5-5, 5-6) Stop bu tton Star t/C opy button (F AX-B840 only) Hook butt on (s[...]

2-4 Guidelines for entering numbers, letters, and symbols When you co me to a ste p that re quires you to enter a name or number , see the table belo w to determine wh ich numeric but to n t o press f or the le tter you wa n t. ■ Entering letters and numbers After 60 seconds of no operation panel input , the fax returns to stand by mode and any u[...]

2-5 PREP ARING TO USE YOUR FA X 2 ■ Entering symbols Correcting mistakes _______________ ____________ Y ou can cl ear an enti re entry by pre ssing [Cl ear]. Alt ernatively , follow the proc edure below to correct indi vidual letters: 3 Cont inue e nterin g ot her l ette rs or numbers usin g the numeri c butto ns. • If the next lette r you want[...]

2-6 Setting the TEL LINE TYPE Before us ing your f ax, make su re it is set for the tele p hone line type of your te lephone system. If you are un sure of y our teleph one line type , check wi th your loc al teleph one company . See p p. 2-2, 2-3 for the but ton s on t he op eratio n pane l. Dialing thr ough a switchboard (PBX) A PBX (pri v ate br [...]

2-7 PREP ARING TO USE YOUR FA X 2 Registering the access type and the outside line access number ____________________________ See p p. 2-2, 2-3 for the but ton s on t he op eratio n pane l. 1 Press [ Function]. 2 Press [Sta rt/Copy] twic e. 3 Use [ ] or [ ] to sel ect R-KEY SETTIN G.     Press [S tart/Copy] . 4 Use [ ] or [ ] to sel ect[...]

2-8 Registering sender infor mation Personalizing your fax ______________________ ___ ■ Ident ifying yo ur documents When sending a do cument, you can have your fax number and your nam e (known as your ID), and the s ending dat e and time printed ou t b y the re ceiving fax mac hine. This informa tion is called you r TTI (T ransmit T erminal Iden[...]

2-9 PREP ARING TO USE YOUR FA X 2 Registering your fax/tele phone number and name_____________ ____________________________ ___ This infor mation app ears at the to p of each docu ment you s end. 2 Use the nu meric bu ttons to ente r the date an d time using the day-m onth-yea r format (DD/MM/20YY). • Set th e time using t he 24-hour clock system[...]

2-10 Setting the summer time ______________________ Y our fax supports th e summer time system tha t shifts the c lock time ahead or back according to the chang e in seaso ns. Y ou can select if the time informati o n in y our f ax changes to match your country ’ s summer time syst e m, and also set th e day and time when t he summer time be gins[...]

2-11 PREP ARING TO USE YOUR FA X 2 8 Use [ ] or [ ] to select th e week in which th e summer time starts.     Press [S tart/Copy] . 9 Use [ ] or [ ] to selec t DA Y .     Press [S tart/Copy] . 10 Use [ ] or [ ] to s elect the day o f the week on whic h the summe r time starts .     Press [S tart/Copy] . 11 Use [ [...]

2-12 Registering one-touch speed dialing numbers and names The quic kest way to di al a fax num ber is to use one-touc h speed d ialing. This allows you to d ial a numbe r by pressing a si ngle button. Bef ore you can us e one-touc h speed di aling, you m ust re gis ter t he recei ving n umber w ith your fa x. Y ou can al so register the na me of t[...]

2-13 PREP ARING TO USE YOUR FA X 2 7 Regist er the party’s voice tag fo r UCanT alk. See Registerin g UCanT a lk voice tags, p. 2-15. The fax asks you if you want to register the v oice tag.     Press [ ] or [#] to selec t YES or NO. 8 • If yo u sele cted NO in step 7, proc eed to step 9. • If you s elect e d YES in step 7: Afte r[...]

2-14 Registering coded speed dialing numbers and names Use c oded spee d diali ng to dia l a fax number at the pr ess of thr ee b uttons. A f ax/tel ephon e numbe r can be register ed under ea ch two-digi t speed dia ling code an d you can regist er up to 70 locatio ns. Y ou ca n also register the name of the party and a voice tag ; the name appear[...]

2-15 PREP ARING TO USE YOUR FA X 2 Registering UCanT alk voice tags UCanT al k allows you to d ial a num ber by speaki ng the rec eiving party’s name to t he fax. Befor e you can us e the UCa nT alk f eature, you must regi ster voice tags . Y ou can regi ster a nam e or phrase (no longer t han 3 seco nds) you want to use to re trieve the party , [...]

2-16 Modifying voice tags _____ ______________________ Deleting voice tags ______ ______________________ 1 Perfor m steps 1 to 4 on p. 2-15. 2 If a voice tag is alre ady regist ered un der the spee d dialing number , the f ax asks you i f you want to modify t he voice tag.     Press [ ] to selec t YES. 3 Use [ ] or [ ] to select REDO VO[...]

3 DOCU MENTS AND P APER 3-1 3 DOCUMENTS AND P APER Pr eparing documents T ypes of documents you can s can ____________ ■ Size Y o u can loa d documen ts lar ger tha n 148 mm w ide and 105 m m long . The maximum size o f docume nt that can be l o aded is 216 mm wide by 700 mm l ong. ■ Scanne d area The actu al area scan ned by the fax is shown b[...]

3-2 Loading documents Problems with multipage documents _______ ___ If you ha ve trouble feeding mul tipage docume nts from th e document tra y into the fax, r e mo ve the s tack and tap it on a flat sur face to e ven the edges . 1 Adjust the docum ent guide to t he width of the document , and gently insert the t op of the document face u p into th[...]

3-3 DOCU MENTS AND P APER 3 Paper r equirements Y our fax su pports A 4-, letter-, and legal- size paper in portrait or ientation . Y ou can use r egular copier paper , cotton b ond paper, or typical letterhead . Y our fax does not require special ink j et paper . Alway s use p aper wi thout cu rls, fo lds, st aples, o r damage d edges . Look at th[...]

4 MAKING COPIES 4-1 4 MAKING COPIES Copying documents One of the con venient fe atures of the fax is its abilit y to make high quality copi es. Y ou can ma ke up to 99 cop ies of one do cumen t at a time. If you mak e copies o f multiple documents at a time, the n umber of p ages the fax c a n s can into memor y var ies d epend ing on th e scan nin[...]

5 SENDING DOCUMENTS 5-1 5 SENDING DOCUMENTS Pr eparing to send a document Before you send a docu ment, see Chapter 3 : DOCUMENTS AND P APER. Adjusting the quality of y our documents ___ ___ ■ Settin g the scanning r esolution Resolutio n is a measu r e of th e fineness or c lar ity of a p rintout. Lo w resolutions ma y cause te xt and gr aphics t[...]

5-2 Sending methods ___________________ ____________ ■ Direct s endin g (see below) ■ Mem ory sendi ng (s ee p. 5-3) ■ Manual s ending (see p. 5- 4) Dialing methods _____________________________ ___ There a re several method s of di aling the receiving par ty’ s number, dependin g on how you r fax is set u p. ■ Regu lar di aling ■ One -[...]

5-3 SENDING DOCUMENTS 5 Memory sending __________ ______________________ The f ax nor mally uses di rect sendin g to sen d yo ur docume nt. Ho we ver , you can send it wi th memory se nding (see belo w ). I n this ca se, the f ax quickly scan s the docume nt into memory . Then it s ends the doc ument fr om mem ory . This mean s you do not have to w[...]

5-4 Manual sending _ _______________________________ If you wou ld like to first spea k with th e person you are se nding the do cumen t to, use man ual sendin g. * Exclude UCanT alk. 1 Load the document face up int o the docum ent tray . See Loa ding docume nts, p. 3-2. Y ou can set the scanning resolu tion and contrast (see p. 5-1). 2 Pick up the[...]

5-5 SENDING DOCUMENTS 5 Canceling sending Automatic dialing Sending a document u sing one-touch speed dialing or coded speed dialing numbers _______ T o use this fe ature you mu st first registe r numbers for one-to uch spee d dialing (se e pp. 2-12, 2- 13) or co ded spee d di aling (se e p. 2-14 ). 1 Press [ Stop]. 1 Load the document face up int [...]

5-6 Sending a document u sing dir ector y dialing __ This fe ature is co n venie nt when y ou know the ot her par ty’ s nam e but cannot recall th e one-touc h speed di aling button or the code fo r coded s peed dialin g where the number is registered . This pro cedure can also be us ed to look up t he other pa rty’ s n ame and ret riev e the n[...]

5-7 SENDING DOCUMENTS 5 Sending a document u sing UCanT alk_______ ___ T o use this fe ature you m ust first regist er the voice tags for UCa nT al k (see p. 2- 15). 1 Load the document face up int o the docum ent tray . See Loa ding docume nts, p. 3-2. Y ou can se t the scanning resolu tion and the cont rast (see p. 5-1). 2 Press [ UCanT alk]. The[...]

5-8 Special dialing Sending a document u sing caller histor y _____ If the CALLER ID se tting is set to ON, th e caller’ s name and phone/ fax number a p pear on the LCD when you rece iv e a call (see p. 8-6). The fax ke eps up to 2 0 latest c aller IDs in memory . Long-distance dialing _______________________ ___ When you register a long-dis tan[...]

5-9 SENDING DOCUMENTS 5 Redialing when the line is busy There are t wo methods of rediali n g: ma nual redia ling and auto matic rediali n g. Th is section explains th ese two meth ods. Manual redialing _________ ______________________ Press [ Redial/Paus e] to dial the last nu mber you di aled with the numeric buttons. (T his starts redial ing reg[...]

5-10 ■ Setting the options for automatic r edialing Y ou can set the following op tions for automatic redialing: • Whether o r not the fax re d ial s automatically . • The number of times t h e f ax attempts to re dial. • The ti me interv al between rediali ng attempts. 1 Press [ Function].     Press [S tart/Copy] . 2 Use [ ] or[...]

5-11 SENDING DOCUMENTS 5 Delayed sending Y our fax can send a d ocument automatic ally at a preset t ime . Th is allows y ou to tak e advantag e of lower late- night long -distan ce rates offere d by some tel ephone co mpanies . The fax can on ly register one preset sending ope ration at a time. 1 Load the document face up int o the docum ent tray [...]

5-12 Sending other documen ts while the fax is set for delayed sending _________________________ ___ Y ou can sen d, rece iv e, and copy o ther docu ments even whe n the fax is set fo r sendi ng at a pre set time. T o send or copy other do cument s af ter s ettin g the f ax for del ayed sending, simply sen d or cop y using any othe r sendi ng proce[...]

5-13 SENDING DOCUMENTS 5 Sequential br oadcasting Sending a document to mor e than one location ______________ ______________________ Sequential broadcasting sends one document to more than o n e loca tion. Y ou can send to a total of 80 locati o ns as follo ws: • One- touch spee d dialing = 9 location s • Coded speed di aling = 70 loca tions ?[...]

5-14 Documents stor ed in memor y Printing a list of documen ts in memor y _______ Y our fax can print a list of documents stored in memory , along with the transac tion number (TX/ RX NO. ) of each document . Once you k now the transa ction num ber of a d ocument in memor y , you can pr int it or delet e it. Printing a document in m emory ________[...]

5-15 SENDING DOCUMENTS 5 Deleting a document from memor y ____________ 6 Press [] to prin t the first page only , or press [# ] to print all pages of the document . The fax p rints the document. 1 Press [ Function]. 2 Use [ ] or [ ] to sel ect MEMORY REFER ENCE.     Press [S tart/Copy] . 3 Use [ ] or [ ] to select DELET E DOCUMENT . [...]

6 RECEIVING DOCUMENTS 6-1 6 RECEIVING DOCU MENTS Diff er ent ways to receive a document Y ou r fax provid es you wit h sev e ral mode s for rec eiving docume nts. T o dete rmine w hich mode best su its your requi rements, see the table b elow . * This set ting is only available for some coun tries. Receive M ode Main U se O peration Requ irements D[...]

6-2 Setting the r eceive mode Once yo u have decided whi ch mode is suitable fo r your nee ds, set the m ode by pressi ng [Rece iv e Mode ]. Receiving both docum ents and telephone calls automatically: Fax /T el mode __________ ___ If you se t Fax/T el mo de, you can co ntrol pre cisely how the fax h andles incoming calls by adjustin g the follo wi[...]

6-3 RECEIVING DOCUMENTS 6 4 Press [S tart/Copy] . 5 Use the numeric buttons to e nter the time the fax wait s before ringing when it receives a call.     Press [Sta rt/Copy] twic e. 6 Use the numeric buttons to e nter the time the fax rings while waitin g for someo ne to pick up the ha ndset.     Press [Sta rt/Copy] twic e. [...]

6-4 Receiving documents manually: MANUAL MODE _____________________ ______________________ Receiving documents with an answering machine: ANS.M ACHINE MODE (F AX-B820 / B822 only) ________________ ______________________ Connect ing an answ ering m achine to yo ur fax allows you to receive documen ts and teleph one messages wh ile you are out. ■ U[...]

6-5 RECEIVING DOCUMENTS 6 Other featur es Saving ink _______ ____________________________ ___ Y ou can enab le/disab le ink-sav ing featur e by pressing the [Ink Saver] butto n when the [Fun ction] button is pressed. Changing calling volum e ____________________ ___ Receiving documents in memor y while perfor ming ano ther task or when a problem oc[...]

6-6 * Exclude UCanT alk. Setting CALLER ID If the CALLER ID se tting is set to ON, th e caller’ s name and phone/ fax number a p pear on the LCD whe n you rece iv e a cal l. Y ou can also se t the fa x to reje ct unwan ted calls (F AX-B840 only). 1 Press [ Function].     Press [P olling].     Press [S tart/Copy] . 2 Dial t[...]

6-7 RECEIVING DOCUMENTS 6 4 Use [ ] or [ ] to s elect the typ e of CALL REJE CTION settin g (F AX-B 840 only) yo u want.     Press [S tart/Copy] . Y ou can select fr om the fo llo wing s: • ANONYMOUS: The fax rejects calls from any callers who have blocked their phone/fax number from the Caller ID service. • SELECTIVE: The fax rejec[...]

6-8 Canceling r eceiving T el stra FaxStr eam™ Duet (Australia only) T elstra of fers the F axStream™ Due t capabil ity . If y ou subscrib e to this service, your line is assign ed two num bers: one f or fax and one fo r phone. When the f ax nu mber is cal led, the network sends a specific rin ging tone which your fax reco gnizes and automati c[...]

6-9 RECEIVING DOCUMENTS 6 T elecom FaxAbility ( Ne w Zealand only) T elecom N.Z. of fers the FaxAbil ity capabil ity . If y ou subscri be to this s e rvice , your line is assign ed two num bers: one f or fax and one fo r phone. When the f ax nu mber is cal led, the network sends a specific rin ging tone which your fax reco gnizes and automati cally[...]

7 USING T AM MODE (F AX-B840 only) 7-1 7 USING T AM MODE (F AX-B840 only) Recor di ng the outgoing message Before y ou use the b u ilt-in ans wering m achine (T AM ), you mu st record an outgoing messa ge. Use th e mic rophone on the operat ion panel to reco rd you r outg oing me ssage. Only o ne outgoi ng mess age, no l o nge r than 2 0 seconds, c[...]

7-2 Setting T AM MODE Setting T AM M ODE all o w s you to re ceive telephone me ssages ( ICM) an d fax transmi ssions while th e fax is unatte nded. When you cance l T AM M ODE, any new telepho ne messa ges will be played automatical ly . When T A M MODE is set an d a call is rece iv ed, the fax will resp ond as des cribed below . 1 Press [T AM Mod[...]

7-3 USING T AM MODE (F AX-B840 only) 7 Setting the recording time for a telephone message __________________ ______________________ 1 Press [ Function].     Press [S tart/Copy] . 2 Use [ ] or [ ] to select T A M SETTINGS.     Press [Sta rt/Copy] twic e. 3 Use [ ] or [ ] to select the recording time. The recordi ng time can b[...]

7-4 Setting T AM MONITOR ______________________ ___ T A M MONIT OR a llo ws you to scr een all inc o ming ca lls. T o use this feature, LINE MONIT OR VOL (see p. 8 -2) must be set t o a sett ing oth er than 0 . If LINE MONITOR V OL is set to 0, you will not be able to hear any incoming messages as they are being recorded . 1 Press [ Function].  [...]

7-5 USING T AM MODE (F AX-B840 only) 7 Setting TOLL SA VER _______________ ____________ Setting TOL L SA VER all o ws you to che ck whether you have any ne w messag es when you call from a remote lo cation. 1 Press [ Function].     Press [S tart/Copy] . 2 Use [ ] or [ ] to select T A M SETTINGS.     Press [S tart/Copy] . 3 U[...]

7-6 Recor ding voice memos Use thi s feature when yo u are goi ng out a nd want to l eav e a me ssage fo r anothe r memb er of the family . Use the mic rophone on the operati on panel to r e cord your vo ic e memo. Only one v oice me mo, 30 , 60 , or 120 se conds*, ca n be reco rded. If you reco rd a ne w voic e memo when ther e is alread y a voice[...]

7-7 USING T AM MODE (F AX-B840 only) 7 Deleting messages -or- 1 Press [ Function]. 2 Use [ ] or [ ] to select MSG REGISTRATION.     Press [S tart/Copy] . 3 Use [ ] or [ ] to s elect the type of message yo u want to delete. 4 Press [ Delete]. The fax asks you to confirm th at you want to delete the message. 5 Press [ ] to delete the mess[...]

7-8 Playing telephone messages T elephon e mess ages w ill b e played back in o rder fr om the ol dest m essag e recorded . If a v oice memo has been recorded, it will be pla yed back first . Follo w the procedur es belo w to delete all messa ges. 1 Press [ Play]. The day and ti me when the tel ephone messag e was recorded, the number of telepho ne[...]

7-9 USING T AM MODE (F AX-B840 only) 7 Remote contr ol features Use thes e features when yo u call home t o play back any m essages yo u may have received. Y ou can also use the rem ote con trol featur es to set T A M MOD E. Y ou must r egister a four-di git PIN as you r passw ord befo re you can use these features (see below). Registering the pass[...]

7-10 Using remote control ____ ______________________ 1 Call hom e. 2 The outg oing mes sage will be playe d. 3 Press [#] whi le the outgoing message is pl aying. E nter your password when y ou hea r the beeps i ndicatin g that you shoul d enter you r password. When y our pass word i s accept ed, you will hear a confir mation t one (a sh ort serie [...]

7-11 USING T AM MODE (F AX-B840 only) 7 ■ List of remote control command s * Sub -command s are onl y valid whil e the command the y are linke d to is acti ve. ** When no forwardi ng number has been set, ICM forwarding mode cannot be set. When T AM MODE has not been set, enter ing this command a ctiv ates T AM MODE a nd ICM forwarding mod e simul[...]

7-12 Forwar di ng telephone messages This fe ature allo ws you to automati c ally forward telephone me ssages, recorded when th e f ax is set to T AM MODE, to a regi stered forwar ding number . Y ou can use re mote cont rol to acces s the forward ing numbe r and listen t o your tele phone mess ages. Setting the forwarding number _____________ ___ ?[...]

7-13 USING T AM MODE (F AX-B840 only) 7 Setting the number of redial times ____________ 1 Follo w steps 1 to 3 on p. 7-12. 2 Use [ ] or [ ] to select ON.     Press [S tart/Copy] . 3 Use [ ] or [ ] to selec t AUTO REDIAL.     Press [S tart/Copy] . 4 Use [ ] or [ ] to select ON.     Press [Sta rt/Copy] twic e. 5 Us[...]

7-14 Setting PIN ENTR Y _______ ______________________ If you se t PIN ENTR Y setting to ON, it beco mes neces sary to ent er a pass word when you use forwar ding fea ture (see p . 7-15) . 1 Follo w steps 1 to 3 on p. 7-12. 2 Use [ ] or [ ] to select ON.     Press [S tart/Copy] . 3 Use [ ] or [ ] to sel ect PIN ENTRY .     P[...]

7-15 USING T AM MODE (F AX-B840 only) 7 When a forwar ded call is r eceived When FWD SETT INGS is se t to ON, te lephone m essage s recorded when th e fax is set to T A M MODE will be aut omatic ally fo rwarded to a registere d forwardi ng numb er . 1 A cal l is re ceived a t the forw arding n umber . 2 When yo u answer the phone you wil l hear you[...]

8 SETTINGS AND ACTIVITY REPORTS 8-1 8 SETTINGS AND ACTIVITY REPORTS Selecting a menu The USER SETT INGS, REPOR T SETTINGS, TX SETTINGS , RX SETTINGS, PRINTER SETTINGS, SYSTEM SETTINGS, T AM SETTINGS*, and CALLER ID menus allo w you to custom ize the way yo ur fax work s. Each me nu contain s setting s that cont rol different fun ctions of yo ur fa [...]

8-2 USER SETTING S Name De script ion Settin gs D A TE & TI ME Set the d ate and time (24-hou r clock) using the numeric butt ons. – UNIT TELEPHONE # Enter y our fax number using the numeric buttons. – UNIT NAME This is the name that ap pears at the to p of each fax page you send (see p. 2-8). – TX TERMINAL ID This opt ion sets the pa ram[...]

8-3 SETTINGS AND ACTIVITY REPORTS 8 REPORT SETTINGS TX SETTINGS Name De script ion Settin gs TX REPORT Enable/dis able automatic print ing of the transmission r eport. OUTPUT NO: T urn off the tr ansmission repor t feature. OUTPUT YES: Set the fax to print a transmission report every time y ou send a do c ume nt. PRINT ERROR ONL Y: Print only when [...]

8-4 RX SETTINGS PRINTER SETTIN GS Name De script ion Settin gs ECM RX Enable /disab le error c orr ection during r eception. ON/OFF F AX /TEL A UTO SW This feature is used t o answer calls, and if no fax tone is detected, the fax rings to al ert you of an incoming call. – RING ST AR T TIME Set the d uration that the fax listens for a fax tone bef[...]

8-5 SETTINGS AND ACTIVITY REPORTS 8 SYSTEM SETTINGS Name De script ion Settin gs A UT O TEST PRINT Enable/disable aut o test printi ng whenever the BJ cartridge is replaced. ON/OFF RX RESTRICTION E nable/disable t he direct mail pre v entive fu nction. ON/OFF RX CONDITION WITH SENDER INF O: The fax only r e ceives do c uments with the TTI. REGISTER[...]

8-6 T AM SETTING S (F AX-B840 only) CALLER ID Name De script ion Settin gs MESSA GE LE NGTH Set the ma ximum rec ording tim e for each reco rded messa ge. 0 se conds/30 seconds/ 60 seconds/ 120 se conds PA S S W O R D Set a fo ur -d igit PIN so that you can access the f ax from remote locatio ns. 0000 t o 9999 T O LL SA VER Setting this feature t o[...]

8-7 SETTINGS AND ACTIVITY REPORTS 8 Activity r epor ts Y our f ax keeps track of most of its sendi ng and r eceiv ing oper ations. Thes e operati ons can be printed out in the form of activity reports th a t can help you check the dates an d times of fax transm ission s and whet her or not ea ch transac tion was s uccessful . How to print a report [...]

8-8 Activity report ____________ ______________________ Summ arizes th e informat ion for the sending an d receiving a ctivities of your fax after 20 transact ions. For autom atic printing , see A C TIVITY REP OR T , p. 8-3. Transaction s in an activity re port ar e listed ch ronolo gically . One-touch speed dialin g list ___________________ Lists [...]

9 SOLUTIO NS TO COMMON PROBLEMS 9-1 9 SOLUTIONS TO C OMMON PROBLEMS Clearing jams Jams in the document tray _________________ ___ When a do cument jam s or misfee ds in the docume nt tray , OPEN CO VE R and SEE FIG . 1 are displaye d on the LCD. Jams in the multi-purpos e tray _____________ ___ If paper j a ms in the multi- purpose tray , CLEAR P A[...]

9-2 Periodic cleaning Y our fax req uires little peri odic maintenance. T his s ection describe s the neces s ary cleanin g procedu res for th e fax. Please note the foll o w ing be fore clea ning: • Be sure to dis connect th e powe r cord befo re cleaning th e fa x. Since do cuments in memory are erased when the powe r is discon nected , print a[...]

9-3 SOLUTIO NS TO COMMON PROBLEMS 9 ■ Cleani ng the sc anner comp onents 4 When yo u are finishe d, clos e the printer cov er . Be sure to c lose the printer cover until it locks into plac e. 5 Reconne ct the power cord. • If the scanner components are dirty , the documents you send or copy will also be dirty . • Use a so ft, lint-fre e cloth[...]

9-4 T esting and cleaning th e BJ car tridge print head ______________________ ______________________ The prin t head in the BJ c artridge con tains noz zles thro ugh which ink is propelle d onto the paper . T o maintain the bes t possibl e print q uality , these nozzle s need to be cle a ned f r om ti m e to time. Y our fax is equipped with a prin[...]

9-5 SOLUTIO NS TO COMMON PROBLEMS 9 ■ Clea ning th e BJ car trid ge print h ead If your printout s become fa int or streake d , o r i f their qua lity otherwise det eriorates , print th e nozz le check patt ern to se e if the p rint he ad noz zles are oper atin g pr operl y (see p. 9-4). If the pattern i s broken or missi ng, clean th e BJ cartri[...]

9-6 • Discard th e old BJ cartridge imme diately according to the local laws and regulations for disp osal of consumab les. Y ou may want to place it in a plastic bag to keep any residua l ink from spilling. • Spilled ink can stain an y surface ; p rotec t yourself and your work area. 4 Remov e the new BJ cartridge from its p ackage, th en remo[...]

9-7 SOLUTIO NS TO COMMON PROBLEMS 9 T roubleshooting Paper feeding problems ____________ ____________ ❏ Paper d oes not load . The multi- purpo se tray may contain to o many sheets. • Make s u re t he paper s tack in th e multi-purp o se tray does n ot exc eed the pa per limit mark ( ) (see p. 1-6) . Pape r may not b e loaded c orrectl y . • [...]

9-8 Faxing problems _________ ______________________ Sendi ng prob lems ❏ Y ou ca nnot send a document. The BJ cartridge may not b e install ed properly . • Make sure the BJ car tridge is in stalled properly . Do not remove a used B J cartridg e except to rep lac e it w ith a n ew one. The f ax may have overheated . • Unplu g the fax and let [...]

9-9 SOLUTIO NS TO COMMON PROBLEMS 9 The d ocumen t may not hav e been load ed correctl y into th e document tray . • Remove the doc ument, st ack it if neces sary , and lo ad it into th e document tray corr ectly (se e p. 3-2). ❏ Cannot send using Er r or Correction Mode (ECM). The r eceivi ng pa rty’ s fax mach ine may not support E CM. • [...]

9-10 ❏ The fax does not switch automatically betwee n telephone and fax reception. The fax may not be set to switch auto matically be tween tele phone and fax r e ception. • For t he fax to swit ch automatical ly , the recei ve mode must be se t to F AX /TEL A UTO SW (Fax/T el mo de) or AN S.MACHINE MOD E* (see Cha pter 6), o r T AM MOD E** mus[...]

9-11 SOLUTIO NS TO COMMON PROBLEMS 9 ❏ Fax does not pr int. The BJ cartridge may not b e install ed properly . • Make sure the BJ cart ridge is in stalled pr operly (se e p. 1-9). • Be sure t o remove t he orange pr o tecti ve tape from the BJ cart ridge before y ou in stall it (se e p. 1-9). The BJ cartridge pri nt head may need cleaning. ?[...]

9-12 Copying problems ________ ______________________ ❏ The fax does not make a c opy . The BJ c artridg e may need to be r epl aced. • Determine if the problem is with the BJ cartridg e and repl a ce if necess ary (see p . 9-5). The d ocumen t may not hav e been load ed correctl y into th e document tray . • Remov e th e docu ment, stac k it[...]

9-13 SOLUTIO NS TO COMMON PROBLEMS 9 Print quality problems ___ ______________________ ❏ The print qualit y is not what you expect; print is not clear , is splashe d, has missing dots or white streaks. The p aper you are using may not be supporte d by the fax. • Make sure you are us ing the rec ommend ed paper (se e p. 3-3). Y ou may be printin[...]

9-14 LCD messages The foll owing message s are displ ayed on the LCD whe n the fax is perf orming a f unction or encou nters a n erro r . Message Cause Action A UTO REDIAL The f ax is waiting to redial t he receiving number becau se the line was b usy or the receiving party did not ans wer when yo u tri ed to send t he do cument . W ait for the fax[...]

9-15 SOLUTIO NS TO COMMON PROBLEMS 9 CHANGE CAR TRIDGE The BJ car tridge is empty . Replace t he BJ cartridge (see p . 9-5). The f ax will t hen print automati cally any doc uments receiv ed in memory . CHECK DOCUMENT The document is not set in the documen t tra y , or has jammed. Set t he doc ument y ou are tr ying to send or copy (see p . 3-2), o[...]

9-16 CLEAR P APER JAM There is a paper jam. Clear t he paper jam (see p . 9- 1) and reload paper in the multi-p ur pose tra y . Press [Stop] . D A T A ERROR An error has occurred and all one-tou c h speed dia ling, coded speed dia ling, and user data hav e been lo s t. Press [Star t/Co py], then re- regist er the d ata (see Chapter 2). DOC . TO O L[...]

9-17 SOLUTIO NS TO COMMON PROBLEMS 9 NO D A T A The o ne-touc h speed dialing but ton or coded speed dialing code y ou entered has not bee n regist ered. Regist er the o ne-touch sp eed dialin g button or c oded speed dialin g code (see pp . 2-12 to 2-14) . NO OGM The out going message has not been re c orde d. Record an ou tgoing messag e (see p. [...]

9-18 In case of a power failur e The user data setting s and registere d data for on e-touc h speed dia ling and cod ed speed dialing are saved duri ng a power fai lure using a built-in bat tery*. However , document s stored in the fax memory will b e d eleted and re d ial data in t he ext ension phone me m ory ma y be lost. I f a power fail u re o[...]

S-1 Specifications Specificat ions are sub ject to ch ange withou t notice. * Based on the Canon F AX Standa rd Chart No.1, Standard mode. Scan ning sheet size: Width: Max. 21 6 mm Min. 14 8 mm Height : Max. 70 0 mm Min. 10 5 mm Thickn ess: Ma x. 0.13 mm Min. 0.06 mm Effecti ve sca nning si ze: W i dth: A4: 208 m m Effec tive printing size: Width: [...]

I-1 Index (extension phone ) jack 1-5 (handset ) jack 1-4 (telep hone line) jack 1-4 A AC power cord, connecting 1-5 ACTIVITY REPORT description 8-8 printing 8-7 setting 8-3 ANONYMOUS s etting 6-7, 8-6 ANS. MACHINE MODE description 6-1, 6- 4 settnig 6-4 Answerin g machi ne 1-4 connectin g 1-4 using fax with 6-4 ALARM VOLUME setting 8-2 ALT O UTGOIN[...]

I-2 Index through a swich board 2-6 using calle r history 5-8 Directory d ialing, sending a document using 5-6 DOC. MEMORY LI ST description 8-8 printing 8-7 DOC. TOO LONG message 9-16 Documentation 1-1 Documents Copying 4-1 deleti ng from memory 5 -15 different ways to receive 6-1 guides 2-1 loading 3-2 polling to rec eive 6-6 printing document in[...]

I-3 Index Lower case letter mock 2-4 M Main un it 1-1 MAN/AUTO SWITCH setting 8-4 MANUAL MODE description 6-1 receiving in 6-4 setting 6-4 Manual redi aling 5-9 canceling 5-9 Manual se nding 5-4 canceling 5-5 Memory deleting doc ument from 5-15 documents in 5-1 4 printing document in 5 -14 printing list of documents in 5-14 receiving when pr oblem [...]

I-4 Index PRINTE R SETTING S menu 8-4 Printing 1-TOUCH LIST 8-7 ACT IVITY REPO RT 8-7 CODED DIAL LIST 8-7 DOC . MEMO RY LIS T 8-7 document in me mory 5-14 list of docume nt in m emory 5-14 nozzle check pattern 9-4 USER DATA LIST 8-7 Problem d ocuments 3-1 Problems copying 9-12 faxing 9-8 general 9-13 paper feeding 9-7 print q uality 9-13 receiving [...]

I-5 Index Setting T AM MODE 7-2 Shippi ng material s , r emoving 1-2 SHOW I N HISTORY? s etting 6-7, 8-6 Special dialing 5-8 function butt ons 2-2 ( See also individua l button names ) Speed di aling coded 2-14 lists 8-8 one-touch 2-12 printing lists 8-7 Start/Cop y button 2-3 Stop button 2-3 Switc hboard, dia ling through 2-6 Symbols, entering 2- [...]

USE R Read this g u After you fin i User ’ s Guide CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands [...]