Canon FAX-TT250 manual

CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road, Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A. 17, quai du President Paul Doumer [...]

2 T able of Contents INTRODUCTIO N Using this guide ...................................... 5 Customer support ................................... 5 1 SETTING UP Unpacking ................................................ 6 Removing the ship ping materials .................. ..... 6 Making connections .. .............................. 7 Connectin g t[...]

3 T able of Contents 6R E C E I V I N G DOCUMENTS Different ways to receive a document ... 36 Setting the receive mode ............... ....... 37 Receiving b oth documen ts and tele phone calls automatically: <Fax/Te l mode> ............ 37 Receiving do cuments manu ally: <MANUAL MODE> ............. ................... ....... 38 Receiv[...]

4 Copyright Copyright © 2004 by Canon Inc. All rights reserved. No part of t his publication may be reprod uced, transmitted, transcribed, stored in a retriev al system, or translated into any language or comp uter language in any form or by any means, electronic, me chanical, magnet ic, optical, chemical, manual, or otherwise, without the prior w[...]

5 Using this guide This guide provides detailed information on how to set up , operate, maintain, an d troubleshoot your fax. Please read the list below to become familiar with the sym bols, terms, and abbreviations used in this guide. Customer suppor t Y our fax is designed with the latest technology to provide trouble-free operat ion. If you enco[...]

1 6 SETTING UP Unpacking As you unpack your fax, save the carton and packin g material in case you want to m ove or ship the fax in the future. Carefully remove all items from the box. • It is best to have someone hold the box whil e you lift the fax and its protective packaging out of the carton. Make sure you have the follo wing items: Y ou sho[...]

7 1 SETTING UP Making connections Connecting the telephon e line, handset, and exter nal device There are two jacks on the back and one jack on the side of the fax for connection of the following: Be sure to connect any external device before using the fax. 1 Connect the supplie d telephone line cord to the jack, then the othe r end to the telephon[...]

8 Connecting the AC power co rd Plug the fax into a 200–240 volt A C 50/60 Hz outlet. Setting the langu age and country Y ou need to select the correct language for the LCD dis pla y and reports, and the country* of use. See p p. 16, 17 for the buttons on the operation panel. * This setting is only av ailable for some countries. Setting the date [...]

9 1 SETTING UP Installing the ink film Y ou must install the ink film befo re receiving or copying documents. For information on replacing a used ink film ca rtridge, see Replacing the ink film on p. 48. 1 Lift the operation panel gently wi th pushing up the open lever until it l ocks into position. Make sure the handset is on its cradle. 2 Remove [...]

10 4 Sit the front rollers on the fron t roller guides within the main unit. After inserting the ink fil m to the main unit, turn the blue gear on the holder clockwise to take up any slack in the film. 5 Close the operat ion panel gently until it clicks into place. The LCD display may show <SET INK FILM> if the ink f ilm is not installed prop[...]

11 1 SETTING UP Loading paper Assembling the multi-purpose tray Assemble the multi-purpos e tr ay before loading paper. 1 Attach the mult i-purpose tray as illustrated above. 2 Completely insert t he multi-purpose tray. Push the tray to wards the back of the machine unti l it clicks into place. Do not place the machine includi ng the multi-purpose [...]

12 Loading paper Load the paper face down in the multi-purpose tray . 1 Open the multi-pu rpose tray b by pulling it for ward. 2 Fan a stack of paper , then tap the edge of the stack on a fl at surface to even the stack. Up to 50 sheets and up to 6 mm thickness of plain paper may be loaded. 3 Load the paper in th e multi-purpose tray a . 4 Close th[...]

13 1 SETTING UP Loading documents T esting the machine After you hav e made conn ections, installed the ink film, assembled th e multi-purpose tray , and loaded the paper, you can make sure the mach ine is prin ting properly by making several copi es of a document (see p . 27). 1 Open the cover where the docume nt enters. 2 Load the document. Load [...]

14 Setting the TEL LINE TYPE See pp. 16, 17 for the buttons on the o peration panel. Dialling thro ugh a switchboar d (PBX) A PBX (priv ate branch exchange) is an on-site telephone switchboard. • If your fax is connected through a switchboard, dial an outs ide line access number first. Then dial the rest of the number. • If you want to dial wit[...]

15 1 SETTING UP 3 Use [ ] or [ ] to select <PBX>, then press [Start/Copy]. 4 Use [ ] or [ ] to select the access line type for the switching system , then press [Start/Copy]. Y ou can select <PREFIX> or <HOOKING>. If you selected <HOOKING>, proceed to step 6. 5 If you chose <PREFIX> in st ep 4: Enter the outside li ne [...]

2 16 PREP ARING TO USE YOUR F AX Main components of your fax The buttons on the left of the operation panel have the following two functions: • One-touch speed dialling buttons (see p. 2 2) • Special function buttons When the [Function] button is pressed, the special func tion buttons (function marked under each button) can be used to perform v[...]

17 2 PREP ARING TO USE YOUR FAX Button Uppercase Letter Mode (:A) Lower case Letter Mode (:a) Number Mode (:1) 1 ABCÅÄÁÀÃÂÆÇ abc åä áà ãâæ ç 2 DEFÐËÉÈÊ defðëéèê 3 GHIÏÍÌÎ ghiïíìî 4 JKL jkl 5 MNOÑØÖÓÒÕ Ô mnoñøöóòõô 6 PQRSÞ pqrsþ 7 TUVÜÚÙÛ tuvüúùû 8 WXYZÝ wxyzý 9 0 – . * # ! " , ; : ^[...]

18 Guidelines for entering numbers, letters, and symbols ■ Entering letters and numbers ■ Entering symbols Corr ecting mistakes Y ou can clear an entire entry b y pressing [Clear]. Alt ern atively , follow the procedure below to correct individual letters: After 60 seconds of no operati on panel input, the fax returns to standby m ode and an y [...]

19 2 PREP ARING TO USE YOUR F AX Registering sender infor mation Personalising your fax ■ Identifying your documents When sending a document, you can have your fax number and your name (known as your ID), and the sending date and time printed out by the recei ving fax ma chine. This information is called your TTI (T ransmit T erminal Identifi cat[...]

20 Registering your fax/ te lephone number and name * Plus sign (+) or space is included in 20 digits. Setting the summer time Y ou can select if the time information in your fax change s t o match your country’s summer time system and set the day and time when the sum m er time begins and ends. 1 Press [Function], then press [Start/ Copy] twice.[...]

21 2 PREP ARING TO USE YOUR F AX 8 Use [ ] or [ ] to select the week in which the summer time starts, then press [Start/Copy]. 9 Use [ ] or [ ] to select <DAY>, then press [Start/Copy]. 10 Use [ ] or [ ] to select the day of the week on wh ich the summer time starts, then press [Start/Copy]. 11 Use [ ] or [ ] to select <TI ME>, then pre[...]

22 Registering one-tou ch speed dialling numbers and names One-touch speed dialling allows you to dial a n umber by pressing a single button. Before you can us e one-touch speed dialling, you must register the recei ving number with your fax. Y ou can also register the name of the party; the name appears on the printout of the one-touch speed dial [...]

23 2 PREP ARING TO USE YOUR F AX Registering coded spee d dialling numbers and names Use coded speed dialling to d ial a fax number at the press of three buttons. A fax/telephone number can be registered under each two-digit speed dialling code. Y ou can also regi ster the name of the party; the name ap pears on the printout of the coded speed dial[...]

3 24 DOCUMENTS AND P APER Pr eparing documents T ypes of documen ts you can scan ■ Size Y ou can load documents larger than 148 mm w ide and 148 mm long. The maximum size of document that can be l oaded is 216 mm wide by approximately 900 mm l ong. ■ Scanned ar ea The actual area scanned by the fax is shown belo w . ■ Thicknes s Thickness of [...]

25 3 DOCUMENTS AND P A PER Paper r equir ements Y our fax supports A4-size paper in portrait orientat ion. Y ou can use regular copier pa per, cotton bond paper, or typical letterhead. Always use paper without curls, folds, staples, or damaged edges. Look at the label on the package to see if the paper has a preferred side for printing. Printable a[...]

26 Paper guidelines • Be sure to load paper of the correct size, weight , and quantit y recommended for your fax (see pp. 25, 58). • Store all paper wrapped and on a flat surface until ready to use. Keep opened packs in their original packaging, in a cool, dry location. • Store paper at 18º–24ºC, 40%–60% relative humidity . • T o avoi[...]

27 4 4 MAKING COPIES MAKING COPIES Copying documents One of the conv enient features of the fax is its ability to make high qualit y copies. 1 Load the document f ace down into the document feeder (see p. 13). 2 Press [Resolution]. • Y ou can select <ST AND ARD>, <FINE>, <PHO TO> or <SUPERFINE>. • When <PHOT O> is [...]

5 28 SENDING DOCUMENTS Pr eparing to send a document Before you send a document, see Chapt er 3: DOCUMENTS AND P APER. Adjusting the quality of your documents ■ Setting the scannin g resolution Resolution is a m easure of the fineness or clarity of a printou t. Low resolu tions may cause te xt and graphics to ha ve a jagged appearance, while high[...]

29 5 SENDING DOCUMENTS Sending documents Dir ect sending Memory sending The fax normally uses direct sending to send y our documen t, but you can send it with mem ory sending (see below). In this case, the fax quickl y scans the document into m emory . Then it sends the document from memory . This means you do not have to wait for the fax to finish[...]

30 Cancelling sending Automatic dialling Sending a document usin g one-touch speed dialling or coded sp eed dialling numbers T o use this feature you must first register numbers for on e-touch speed d ialli ng (see p. 22) or coded speed diall ing (see p. 23). Special dialling Long-distance dialling When you register a long-distance number, you may [...]

31 5 SENDING DOCUMENTS Redialling when the line is busy Manual r edial ling Press [Redial/Pause] to dial the last number you dialled with the numeric buttons. (This starts redialling regardless of whether automa tic redial ling is enable d.) ■ Cancelling ma nual redialling T o cancel manual redialling, press [St op]. The fax will f eed out th e d[...]

32 Delayed sending Y our fax can send a document automatically at a preset t ime . This allows you to take advantage of lo wer late-night long-distanc e rates offered by some te lephone comp anies. The fax can only register one preset sending o peration at a time. 5 Use the numeric button s to enter the number of tim es you want the fax to redial, [...]

33 5 SENDING DOCUMENTS Sending other docum ents while the fax is set for delayed sending Y ou can send, receive, and copy other documents ev en when the fax is set for sending at a preset ti me. T o send or co py other documen ts af ter setting the fax for delayed se ndin g, simply send or copy using any other sending procedure in this guide. Cance[...]

34 Sequential broadcasting Sending a document to mo re than one location Sequential broa dcastin g sends one document to more than one locati on. Y ou can send to a tot al of 35 locations as follows: • One-touch speed dialling = 5 locations • Coded speed dialling = 30 l ocations Y ou can enter the one-touch speed dialling and coded speed dialli[...]

35 5 SENDING DOCUMENTS Documents stor ed in memory Deleting a document from memory 1 Press [Function]. 2 Use [ ] or [ ] to select <MEMOR Y REFERENCE>, then pre ss [Start/Copy]. 3 Use [ ] or [ ] to select <DELETE DOCUMENT>, th en press [Start/Copy]. 4 Use [ ] or [ ] to select the tr ansaction numb er (TX/RX NO.) of the document you wa nt[...]

6 36 RECEIVING DOCUMENTS Dif fer ent ways to r eceive a document Y our fax provides you with several modes for receiving documents. T o determine whic h mo de best suits your requirements, see t he table belo w . Receive Mode Main Use Operation Requirement s Details F AX ONL Y MODE Fax Answers all calls as fax calls. Receives documents automaticall[...]

37 6 RECEIVING DOCUMENTS Setting the receive mode Receiving both documents and teleph one calls automatically: <Fax/T el mode> If you set <Fax/T el> mode, you can control precisely how the fax hand les incomi ng calls by adjus ting the following settings: • Adjust the time the fax ta kes to check whether a call is from a fax machine o[...]

38 Receiving documents ma nually: <MANUAL MODE> Receiving documents with an answering machine: <ANS.MACHINE MODE> • Set the answering machine to answer on the f irst or second ring. • When recording an outgoing message on the answering mach ine, the entire message mu st be no longer than 15 seconds. 1 Check that <Manual > is d[...]

39 6 RECEIVING DOCUMENTS Other featur es Changing calling volume Receiving documents in memory while per forming another task or when a problem occurs If your fax is performing another task or encounters a pr oblem when re ceiving a document, it automati cally stor es the unprinted pages in memory , and the LCD displays <REC’D IN MEMOR Y> a[...]

7 40 SETTINGS AND ACTIVITY REPOR TS Selecting a menu Y ou can customise the way your fax works. Each menu contains settings that control di fferent functions of your fax. ■ USER SETTINGS 1 Press [Function], then press [Start/Co py]. 2 Use [ ] or [ ] to scroll through the menus and se lect the menu you want. Y ou can select the <USER SETTINGS&g[...]

41 7 SETTINGS AND ACTIVITY REPORTS ■ REPORT SETTINGS ■ TX SETTINGS V OLUME CONTROL Set the volume of the fax sounds. – KEYP AD VOLUME Set the volume of the keypad. 0 (off)/1/2/3 ALARM VOLUME Set the volume of the error alarm sound. 0 (off)/1/2/3 LINE MONITOR V OL Set the volume of the line monitor (sound dur ing dialling). 0 (off)/1/2/3 RX CA[...]

42 ■ RX SETTINGS ■ PRINTER SETTINGS Name Description Settings ECM RX Enable/disabl e error correction during reception. ON/OFF F AX/TEL AUT O SW Enable/disable FAX/TEL switchover . This feat ure answers calls, and if no fax tone is detected, the fax rings to alert you of an incoming ca ll. – RING ST AR T TIME Set the duration that the fax lis[...]

43 7 SETTINGS AND ACTIVITY RE PORTS ■ SYSTEM SETTINGS Name Description Settings D A TE SETUP Set the date format. YYYY MM/DD MM/DD/YYYY DD/MM YYYY DISPLA Y LANGU A GE Set the language of the LCD messa ges. ENGLISH/SLOVENE/ CZECH/HUNGARIAN/ RUSSIAN/FRENCH/ SPANISH/POR TUGUESE/ GERMAN/ POLIS H/ TURKISH/RUMANIAN TX ST ART SPEED Set the speed at whic[...]

44 Activity r epor ts Y our fax keeps track of most of its sending and receiving operations. These operations can be printed out in the form of activity reports that can help you check the d ates and times of fax transmiss ions and whether or not each transaction was succ essful. How to print a report 1 Press [Function], then press [Report]. 2 Use [...]

45 8 8 SOLUTIONS TO COMMON PROBLEMS SOLUTIONS TO COMMON PROBLEMS Clearing jams Removing a jammed docum ent from the machine Follow this procedure to remove a jammed docum ent. 1 Remove the printing paper and the multi-pu rpose tray . 2 Lift the operation panel gently unt il it locks into position. 3 Lift the green relea se levers (on both sides). 4[...]

46 Removing jamme d prin ting paper from the machine If LCD display shows <CHECK PRINTER> or <CLEAR P A PER J AM>, remov e the paper in the multi- purpose tray , then remove the jammed paper . 1 Remove the printing paper and the multi-pu rpose tray . 2 Lift the operation panel gently unt il it locks into position. 3 Pull the paper out. [...]

47 8 SOLUTIONS TO COMMON PROBLEMS Periodic cleaning Y our fax requires little period ic maintenance. Please note the foll owing before cleaning: • Be sure to disconnect th e power cord before cleaning the fax. Since document s in me mory are erased when the power is disconnected, print any documents stored in memory before disco nnecting the powe[...]

48 Replacing the ink film Replace the ink film when a printout is bla nk or <SET INK FILM> ap pears in the LCD display . 5 Follow steps 4 t o 5 in Installing the ink f ilm on p. 9, and close the o peration panel. 6 Plug in the pow er cord. 7 <DA TE & TIME> appears in the LCD display. Follo w the steps in Se tting the date and time o[...]

49 8 SOLUTIONS TO COMMON PROBLEMS 3 Detach the holders fro m the used ink film. 4 Follow steps 2 t o 6 on the Inst alling the ink film on p. 9. When <REC'D IN MEMOR Y> appears on the LCD display after replac ing the ink film follow the steps in Document stored in memory on p. 35. W e recommend that you only use ink film recommended by Ca[...]

50 T roubleshooting Paper feeding problems ❏ Paper does not load. The multi-purpose tray may contain too many sheets. • Up to 50 sheets and up to 6 mm thic kness of plain paper may be loaded. Paper may not be loaded correctly. • Make sure th e paper stack is loade d pr operly in the multi-purpose tra y (see p. 12). ❏ Paper is loaded skewed.[...]

51 8 SOLUTIONS TO COMMON PROBLEMS The document may not have been load ed correctly into the document feeder . • Remove the document, stack it if necessary , and load it into the document feeder c orrectly (see p. 13). ❏ Cannot send using Err or Corr ection Mode (ECM). The receiving party’ s fax machine may not support ECM. • If the receivin[...]

52 ❏ Print quality is poor . Y ou may not be using the correct type of paper . • Make sure you load paper that meets the paper requirements for the fax (see p. 25). The ink f ilm recording head may need cleaning . • Clean the ink film recording head if necessary (see p. 47) The sending fax machine may not be functioning pr operly . • The se[...]

53 8 SOLUTIONS TO COMMON PROBLEMS Copying problems ❏ The fax does not make a copy . The ink f ilm may need to be replac ed. • Determine if the problem is with the ink f ilm and replace if neces sary (see p. 48). The document may not have been load ed correctly into the document feeder . • Remove the document, stack it if necessary , and load [...]

54 Print quality problems ❏ The print quality is not what you expect ; print is not clear , is splashed, has missing dots or white str eaks. The paper y ou ar e using may not be sup ported by the fax. • Make sure you are using the recommended paper (see p. 25). Y ou may be printing on the wrong side of the paper . • Some papers have a “righ[...]

55 8 SOLUTIONS TO COMMON PROBLEMS LCD messages The following messages are displayed on the LCD when th e fax is performing a function or encounters an error . Message Cause Action A UT O REDIAL T he f ax is waiting to redial the receiving number beca use the line was busy or t he receiving party did not ans w er when y ou tried to send the docum en[...]

56 CLEAR P APER JAM There is a paper ja m. Clear the paper ja m (see p. 45) and reload paper in the multi-pur pose tray . Press [Stop]. D A T A ERR OR An error has occu rred and al l one-touch speed dialling, code d speed dialling, an d user data ha ve been lost. Press [Start/Copy], then re-re gister the data (see Chap ter 2). DOC . T OO LONG The d[...]

57 8 SOLUTIONS TO COMMON PROBLEMS In case of a power failur e The user data settings and registered data for one-touch speed dialling and coded speed diall ing are saved during a power fa ilure using a built-in battery . Ho wev er , documents stor ed in the fax m emory will be deleted and redial data in the extension phone memory may be lost. Durin[...]

58 Specifications Specif ications are subj ect to change without not ice. * Based on the Canon F AX Standard Chart No.1, Standard mode. Scanning sheet size: W idth: Max. 216 mm Min. 14 8 mm Height: Max. Approx. 900 mm Mi n. 148 mm Thickness: Max. 0.13 m m Min. 0.07 mm Effective scanning size : Width: (A4): 208 mm Effective prin ting size: W idth: 2[...]

CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road, Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A. 17, quai du President Paul Doumer [...]