Dell 2355dn manual

Dell™ 2355dn Laser MFP User’ s Guide[...]

1 Dell TM 2355dn Laser MFP User’ s Guide Click the links to the left for information on the fe atures, options, and operation of your printer . F or information on other documentation included w ith your printer , see " F inding Information". T o order replacement toner cartridges or supplies from Dell: 1 Double-click the Dell 2355dn La[...]

2 Notes, Notices, and Cautions NOTE: A NOTE indicates important information that he lps you make better use of your printer . NOTICE: A NOTICE indicates either potential damage to ha rd ware or loss of data and tells you how to avoid the problem. CAUTION: A CAUTION indicates a potential for prop erty dama ge, personal injury , or death. ___________[...]

3 Finding Information What Are Y ou Looking Fo r? Find It Here • Driv ers for my printer •M y U s e r ’ s G u i d e Software and Docume ntation CD Y ou can use the Software and Documentat ion CD to install, uninstall, or reinstall drivers and utilities or access your User’s Guide. F or details, se e "Software Ov erview" . Readme f[...]

4 Express Service Code Express Service Code Identify your printer when you use support.dell.com or contact technical support. Enter the Expr ess Service Code to dir ect your call when contacting technical support. The Express Servic e Code is not available in all countries. • Latest drivers for my printer • Answers to technical serv ice and sup[...]

5 Contents DellTM 2355dn Laser MFP User’s Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Contacting Dell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Finding Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

6 Printing the Printer setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Printing the Op-panel Menu setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

7 Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Using the Dell Toner Management System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Printer Status Monitor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

8 Setting the Paper Margin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Setting the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Setting the T ray linking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

9 Editing a Watermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Deleting a Watermark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Using Overlays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

10 SmarThru Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Starting SmarThru Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Using SmarThru Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

11 Deleting a Group Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Editing Group Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Printing Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170[...]

12 Sending a Fax Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 Sending a Fax Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Confirming T ransmissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Auto[...]

13 Macintosh Installing Software for Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Install the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 UnInstall the printer driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

14 Maintenance Clearing the printer NVRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246 Backing up Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 47 Backing up Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

15 Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290 Copying Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292 Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

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17 Unpacking Y our Printer 1 Select a location for your printer . CAUTION: The printer requires at least two people to lift it safely . • Leave enough room to open the printer tray , covers, doors, and op tions. I t is also important to allow enough s pace around the printer for proper ventilation. • P rovide the proper environment: • A firm,[...]

18 NOTE: Use the telephone line cord supplied with your prin ter . If you choose to use a different cord, use an A WG #26 or lower gauge cord that is not more than 250 cm (98 inches) in length. NOTE: The power cord must be plugged into a grounded power socket. 3 Save the carton and packing material in case the printer needs to be repack ed. 4 Remov[...]

19 NOTE: T o confirm the scanner is unlocked, open the scanner cover and ensure that the blue latch is in the unlocked ( ) posit ion. If the latch is not in the unlocked position, reach under the operator panel and pull it forward. If the scan switch is locked, you cannot copy or scan. NOTE: When you are moving the printer or do not in tend to use [...]

20 About Y our Printer These are the main components of your printer . The following illustration s show the standard Dell 2355dn Laser MFP and an optional tray 2 attached: Front V iew DADF (Duplex Automatic Document Feeder) cover document width guides operator panel (See "Operator Panel Button Functions".) optional tray 2 (250-sheet pape[...]

21 Rear View USB port a If you want to connect the extension pho ne or answering machine, se e "Making Connections". b Y ou can purchase a cable lock that complete ly prevents access to the contr ol board cover . control board cover optional tray 2 cable power receptacle extension telephone socket (EXT) a telephone line socket (Line) opti[...]

22 Operator Panel Button Func tions Common Key s Function Key s Fax Key s Function key s Fax key s Status LED Common key s Press: T o: Stop an operation at any time, or return to main menu. Reverts the current se tting to the default values. Start a job. Press: T o: Deletes characters in the edit area. Job status shows the jobs currently running an[...]

23 Understanding the Status LED When the problem occurs, the Status LED indi cates the machine's co ndition by the light color of it's action. Status De scriptio n Off • The machine is off-line. • The mac hine is in power sa ve mode. When data is re ceived, or any butto n is pres sed, it switches to on-lin e automatically . Green Blin[...]

24 Introducing the Home Screen T ouchscreen The home screen on the control panel allows us er -friendly operation of the machine. Once you press the home icon ( ) on the sc reen, it shows the home scr een. • Copy : Enters the copy menu. • Scan : Enters the scan menu. • Fa x : Enters the fax menu. • Setup : Y ou can browse current machine se[...]

25 Understanding the Keyboard Y ou can enter alphabet characte rs, numbers, diac ritical marks, or special symbols using the keyboar d on the home screen. This keyboard is specially arranged like a normal keyboard for better usability to the user . T ouch th e input area wher e you ne ed to enter alphabet characters, nu mbers, diacritical marks, or[...]

26 Using Shortcut Me nu Y ou can set the option which is frequently used on home screen. Creating Shortcut Menu 1 Pre s s Shortcut ( ) from the home screen. 2 P ress the left/right arrows to select th e you want shortcut. 3 P ress the left/right arrows to select th e feature you want. 4 If you want to change shortcu t name, press when the confirmat[...]

27 Internal Fonts The Dell 2355dn Laser MFP Laser printer supports the PCL and PS fonts. If you want to see the PCL and PS font list, fol low these steps: Printing the PCL Font list 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Rep o r ts . 4 P ress the up/down arrows to sel[...]

28 Place the machine on a flat, stable surface so that there is no incline gr eater than 2 mm (0.08 inch). Otherwis e, printing quality may be affected. 2 Unpack the machine and chec k all the enclosed items. 3 Remove the tape holdin g the machine tightly . 4 Install the print cartridge. 5 Lo ad p ap er . Se e "Lo ad in g P ape r ". 6 Mak[...]

29 Installing the T oner Cartridge 1 Open the front cover . CAUTION: T o prevent damage, do not expose the toner cartridge to light for more than a few minutes. CAUTION: Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area. 2 Remove the toner cartridge from its bag and thoroughly shake[...]

30 4 Close the front cover .[...]

31 Loading Paper Load up to 250 sheets of plain paper (75 g/m 2 , 20lb) in the paper tray . NOTE: Set the paper type and size after loading paper into the paper tray . See " Setting the Paper Ty p e " and " Setting the Paper Size " for the paper used in copying and faxing, or "Paper T ab" for computer printing. Lo ad t[...]

32 3 Slide in the paper le ngth guide until it rests against the end of the paper stack. F or paper smaller than Letter size, adjust the rear paper length guide so that it lightly touches the paper stack. 4 Pinch the paper width guide, and move it towards the stack of paper until it touches the side of the stack.[...]

33 5 Flex the sheets back and forth to loosen them , and then fan them ou t. Do not fold or crease the print media. Align the edges on a level surface. 6 Insert the paper stack into the paper tray wi th the side to be printed on facing down. 7 Do not ex ceed the maximum stac k height indicated by the paper limit marks on both the inside walls of th[...]

34 9 Set the paper type and size. F or more information, see "Setting the P aper T ype " and " Setting the P aper Size ". Making Connections Connecting the T elephone Line 1 Plug one end of a telephone li ne cor d into the RJ11 telephone line socket (F AX) and the other end into an active wall jack. T o connect a telephone and/o[...]

35 2 Alternative setup of F ax connected to a wall socket and a external phone or T elephone answering devi ce (T AD): If connecting a F AX us ing an answering mach ine or telephone answering device (T AD): NOTE: Set rings to answer to digit greater than the " Ring to Answer " setting for the telephone answering device (T AD). If connecti[...]

36 NOTE: Set rings to answer to digit greater than the " Ring to Answer " setting for the telephone answering device (T AD). NOTE: For additional information, see " Using an Answering machine " or " Using a Computer Modem ". NOTE: Phone adaptor not supplied for the United Ki ngdom. Y ou are advised to buy from local su[...]

37 If the phone communication is serial in your country (such as Germany , Sweden, De nmark, Austria, Belgium, Italy , France, and Switzerlan d), connect the telephon e or answering machine as shown in the following figure. Connecting the Printer Cable Connecting the printer Locally Local printer refers to a printer connected to yo ur computer usin[...]

38 3 Connect the other end of the cable to an available USB port on the compute r , not the USB keyboar d. Connecting the printer to the Network 1 Ensure that the printer , computer , and any other attached devices ar e powered off and unplugged. 2 Connect one end of a standard category 5 Un shielded T wisted P air (UTP) network cable to a LAN drop[...]

39 Powering On the Printer CAUTION: The fusing area at the rear part of the inside of your printer becomes hot once the printer is powered on. CAUTION: Be careful not to be burned when you access th is area. CAUTION: Do not disassemble the printer when it is powered on. If you do, it may give you an electric shock. T o p ower on the printer: 1 Plug[...]

40 d T est the fax line. See " T esting F ax line connection ". 5 Y our printer returns to the Standby mode. Dell 2355dn Laser MFP Menu Functions The control panel provides access to various me nus to set up the machine or use the machine's functions. These menus can be accessed by pressing touching them on the display screen. NOTE: [...]

41 Printing the Printer setting and Op-panel Menu setting NOTE: This will be helpful for the users to maneuver through the op-panel setting and tree in changing the defaults. Printing the Printer setting 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Rep o r ts . 4 P ress the[...]

42 Changing the Display Language T o chan ge the displayed language th at the operator panel displays, follow these steps: 1 Pre s s Setup Machine Setup from the home screen. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Initial Setup . 4 P ress the up/down arrows to Language . 5 P ress the left/right arrows to select th e lan[...]

43 Setting the T ime and Date The time and date are printed on all faxes. NOTE: It may be necessary to reset the correct time and date if loss of power to the printer occurs. T o set the time and date: 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Initial Setup . 4 P ress th[...]

44 Setting the Sound/V olume Y ou can set the volume for button sounds, notice alarms, and the sound that occurs during a fax job. 1 Pre s s Setup Machine Setup from the home screen. 1 P ress the Next ( ) button. 2 P ress the up/down arrows to select Initial Setup . 3 P ress the up/down arrows to select Sound & V olume . 4 P ress the up/down ar[...]

45 Scanner Lamp Power Save Mode The scan lamp under the document glass automatically turns off wh en it is not in actual use after a preset period to reduce power cons umption and extend the lamp life. The lamp automatically turns on and the wa rm-up cycle begins whenever any key is pressed or the D ADF cover is opened or a document is detected in [...]

46 Setting the Job Management 1 Pre s s Setup Machine Setup from the home screen. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to sele ct the job management and pr ess Job Management . 4 Set each option as you want. • Stored Jobs : P rint jobs currently stored in the R AM disk. • Job Expiration : Limits the amount of time a conf id[...]

47 Ignoring Blank Pages The printer detects the printing data from computer whether a page is emp ty or includes any data. T o skip the blank pages at pr inting document, follow these steps: 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Initial Setup . 4 P ress the up/down a[...]

48 Software Overview After setting up your prin ter and connecting it to your computer , you must install the dr ivers and utilities from the "Install ing Software in Microsoft® W i ndows® Operating System" CD included with your printer . If you purchased a Dell TM computer and your printer at the same time, the drivers and utilities ar[...]

49 Dell Printer Configuration W eb T ool The Dell P rinter Configuration W eb T ool , also known as the printer Embedded W eb Ser vice , lets you monitor the statu s of your network printer without leaving your desk. Y ou can also view and/or change the printer configura tion settings, monitor the toner level, and order replacement toner cartridges[...]

50 Printer Status Get immediate feedback on pr inter supply status. Whe n the toner is running low , click the toner supplies link on the first screen to order additional toner cartridges. Printer Settings Change the printer settings, view the printer s ettings status, and upd ate the print server firmware. NOTE: Configuration Menu blocks the user [...]

51 Available Options for F AX Server Email Settings Receive an email when the printe r needs supplies or intervention. T ype your name or the key operator ’s name in the email list box to be notified. Through this menu the following features can be programmed: • SMTP Server Setup • SMTP Client Setup • Email Alert Setup • LD AP Server Setu[...]

52 Available Option s for Email Alert Option Description Email Alert Setup IP Address or Host Name Sets the IP address or Host name. Pr i m a r y S M T P Gateway Sets the primary SMTP gate way . SMTP P ort Number Specifies the SMTP port number . This must be 25 or between 5000 and 65535. Enable P rimary SMTP Auth Specifies the authentication method[...]

53 Email Alert Setup Email List 1 Sets acceptable e-mail addresses for the E-Mail Alert featur e up to 255 alphanumeric characters. Email List 2 Sets acceptable e-mail addresses for the E-Mail Alert featur e up to 255 alphanumeric characters. Select Alerts for List 1 • Supply Alert : Select the check box to receive an E-M ail Alert for cons umabl[...]

54 Available Option s for LDAP Server Option Description LDAP Server Setup LD AP Server and Po r t Specifies the LD AP server addr ess in IP address format of "aaa.bbb.ccc.ddd" or as a DNS host name up to 63 charact ers. And specifies the LDAP server port number up to 15 alphanumeric characters. Secure LD AP Connection Supports a method o[...]

55 Copy Printer Settings Quickly clone the printer's settings to another prin ter or printers on the network just by typing each printer's IP address. NOTE: Y ou must be a networ k administrator to use this feature. Printing Statistics Keep track of printing trends, such as paper usage and the types of jobs being printed. Set Password Del[...]

56 Installing Software in Microsoft ® Windows ® Operating Sy stem Before you begin, ensure that your system meets the " Minimum Requirements" . NOTE: For Microsoft Windows ® 2000, Windows ® XP , Windows Server ® 2003 Server ® 2008, W indows V ista ® , W indows 7 and W indows Server ® 2008 R2 , the sy stem administrator should inst[...]

57 Installing Dell Software for Local Printing A local printer is a printer attached to your co mputer using a USB cable. If your printer is attached to a network instead of your computer , skip this step and go on to "Installing Dell Software for Network Printing" . A printer driver is a software that lets your computer communicate with [...]

58 4 Select T ypical Installation to install the software and the User’s Guide. If you select Custom Installation , select the comp onents to be installed. Y ou can also change the destination folder . Click Next . NOTE: If your printer is not connected to the comput er , the following printer not founder windows will appear .[...]

59 5 When the installation is complete, you may print a test page. Click Fi n i s h to complete the installation and close the wi zard. Y ou are now ready to print. Network Installation Assigning an IP Address Before using the printer on the network, you must set an IP address, subnet mask, and gateway for the printer . If you want DHCP or B OOTP t[...]

60 4 Select the printer you want to assign an MAC address to . The printer ’ s MAC addr ess can be found on the Configuration page for the printer . 5 When you finish setting the IP addr ess for the printer , e xit the program. Installing Dell Software for Networ k Printing When you connect your printer to the network, you must first configure th[...]

61 4 If you want to install the drivers on this computer for network op eration, select Loc al Installation , and then click Next . If you want to install the Dell software on remote computers or network s ervers on the same network, select Remote Installat ion . The domain administrator ’s ID and password are r equired. Select the client compute[...]

62 If you do not see your printer in the list, click Ref re sh to refr esh the list or click Add Pr i n t e r to add your printer to the network. T o add the printer to the network, ente r the port name and an existing IP addr ess for the printer . If you want to install the printer on a server , select the I am setting up this printer on a server [...]

63 7 Select Custom Installation . Click Next . If you select T ypical Installation , go to step 9 . 8 Select the components to be installed, and you can also change the destination folder . Click Next . 9 When the printer installation is comp lete, you may pri nt a test page. Click Fi n i s h to complete the installation and close th e wizard. Y ou[...]

64 NOTE: For information about installing the wirele ss network interface card and configuring the network parameters, refer to Wire less Network Q uick Install Guide.[...]

65 Uninstalling Software Y ou should remove the printer drivers if you are upgrading the software or if your driver installation fails. Y ou can remove the software using the "Installi ng Software in Microsoft® W indows® Operating Syste m" CD or the W indows un install option. NOTE: Close all programs before uninstalling softwa re, and [...]

66 Using the Dell T oner Management Sy stem The P rinter Status Monitor displays the status of the printe r that is connected to the local network. Printer Ready , P rinter Offline, Error- Check P rinter , and the toner level or T o ner Low alerts will for your printer . Printer Status Monitor The P rinter Status Monitor screen launches when you se[...]

67 Printer Settings Utility By using the P rinter Settings Utility window , you can set up fax system d ata options, and create and edit Phonebook entries from your computer . When you install the software, the P rinter Settings Utility is automatically installed. F or information about installing the software , see "Installing Software in Mic[...]

68 The Directory Section Click the Phonebook or Address Book section and the Setting button to create and edit Phonebook or Emailbook entries. Retrieve the Phonebook entries from the printer to the Printer Settings Utility . Downloads the Phonebook entries from the Printer Settings Utility to the printer . Phonebook entries Deletes a selected Phone[...]

69 The Fax Setting Section Click each item under Fa x S e t t i n g to setup the fax config uration. The printer setup contains the printer ID and printer fax number . Y ou can select P rin ter Se tup , T oll Save , and Default Output Options . . The Setting Section Click the Setting section and select the powe r save from the drop-dow n list. Y ou[...]

70 Yo u c a n s e l e c t Emulation Setting . If you want additional PCL fonts and PS fonts, select Store PCL F ont and Macro in Emulation Setting . The Network(IPv4) Section Click the Network(IPv4) section and select the network environment from the drop-down list. Yo u c a n s e l e c t Configure Network and P rint Network Configuration P age . F[...]

71 5 Click Update F irmware .[...]

72 Set IP Address Utility This program is for the network IP setting using the MA C address which is the har dware serial number of the network printer car d or interface. Especially , it is for the network administrator to set several network IP s at the same time. NOTE: Y ou can only use Set IP Address when your printer is connected to a ne twork[...]

Paper Handling Print Media Guidelines Storing Print Media Identifying Print Media Sources and Spec ifications Selecting an Output Location Loading Print Me dia in the Paper T ray Using the MPF (Multi p urpose feeder) Setting the Paper Size Setting the Paper T ype Setting the Paper T ray T ray Behavior[...]

74 Print Media Guidelines P rint media is paper , card stock, transpar encies, labels, and envelopes. Y our printer provides high quality printing on a variety of print medi a. Selecting the appropriate print media for your printer helps you to avoid printing problems. Thi s chapter provides information on how to help you make print media selection[...]

75 Moisture Content The amount of moisture in the pa per affects both print quality and the ability of the printer to feed the paper properly . L eave the paper in its original wrapper until you are ready to use it. This limits the exposur e of the paper to mois tur e changes that can degrade its performance. Grain Direction Grain refers to the ali[...]

76 Unacceptable Paper The following papers are not recomm ended for use with the printer: • Chemically tr eated papers used to mak e co pies without carbon paper , also known as carbonless papers, carbonle ss copy paper ( CCP), or no carbon requir ed (NCR) paper • P reprinted papers with chemicals that may contaminate th e printer • P reprin [...]

77 Selecting Preprinted Forms and Letterhead paper Use the following guidelines when selecting preprinted forms and letter head paper for the printer: • Use long grain papers for best results. • Use only forms and letterheads printed using an offset lithographic or engraved printing process. • Choose papers that absorb ink, but do not bleed. [...]

78 Printing on a Letterhead paper Check with the manufactu rer or vendor to determine whether the pr eprinted letterhead paper that you have chosen is acceptable for laser printers. P age orientation is important when printing on a letter head paper . Use the following table for help when loading a lette rhead pa per in the print media sources. Pri[...]

79 Selecting Prepunched Paper P repunched paper brands can differ in the n umber and placement of holes and in manufacturing techniques. Use the following guidelines to select and use prepunched paper: • T est paper from several manufacturers before ordering and using large quantities of pre-punched paper . • P ape r should be punched at the pa[...]

80 • T o achi eve the best possible print quality , use only high-qual ity envelopes that are designed for use in laser printers. • F or best performance, us e envelopes made from 75 g/m 2 (20 lb bond) paper . Y ou can u se up to 90 g/m 2 (24 lb bond) weight for th e MPF as long as the cotton content is 25 percent or less. • Use only new , un[...]

81 NOTE: Y ou can improve the printin g quality of env elopes by pulling down the rear door to open and pushing the two blue pressure levers down. This instruction will be especially helpful for DL and C5 size envelopes. • A combination of high humidity (over 60%) an d the high printing temperatures may seal the envelopes. Labels Y our printer ca[...]

82 • Remove a 0.125 in. (3 mm) strip from the lead ing edge to pr event labels from peeling inside the printer . • P ortrait orientation is preferr ed, especially when printing bar codes. • Do not use labels th at have exposed adhesive. Card Stock Card stock is single ply , and has a large array of properties, such as the moisture content, th[...]

83 Identifying Print Media S ources and Specifications The following table s prov ide information on standard and opti onal sources, including th e print media sizes that you can select from th e pape r size menu and supported weights. NOTE: If you use a print media size not lis ted, select the next larger size. Media Input Capacity Media Output Ca[...]

84 JIS B5 7.17 x 10.1 in. (182 x 257 mm) Y Y - ISO B5 6.93 x 9.84 in. (176 x 250 mm) Y Y - Letter 8.5 x 11 in. (215.9 x 279.4 mm) YY Y Legal 8.5 x 14 in. (215.9 x 355.6 mm) YY Y Executive 7.25 x 10.5 in. (184.2 x 266.7 mm) Y Y - Oficio 8.5 x 13.5 in. (216 x 343 mm) YY Y Folio 8.5 x 13 in. (216 x 330 mm) YY Y Envelope 7-3/4 (Monarch) 3.875 x 7.5 in.[...]

85 Print Media Supported Print Media T ypes and W eights Print Media (Paper) Types Paper Tray (tray 1 an d optional tray 2) MPF Plain, Thin, Recycled, Letterhead YY Thick, Bond, Preprinted, Colored YY Card Stock -Y Transparencies -Y Labels -Y Dual-web and Integrated Labels -Y Envelopes -Y Print Media Type Print Media W eight Tray 1 and Optional Tra[...]

86 Label s-maxi mum P aper - 163 g/m 2 (43 lb bond) Dual-web paper - 163 g/m 2 (43 lb bond) P olyester - 163 g/m 2 (43 lb bond) Vinyl - 163 g/m 2 (43 lb liner) Integrated Forms P ressure- sensitive area (must enter the printer first) - 135-140 g/m 2 (36-40 lb bond) P aper base (grain long) - 75-135 g/m 2 (20-36 lb bond) Envelopes 100% Cotton Conten[...]

87 Selecting an Output Location The printer has two output locations; the output tray (face down) and the rear door (face up). T o use the output tray , ensure that the re ar d oor is closed. T o use the rear door , open it. NOTE: If paper coming out of the output tray has probl ems, such as excessive curl, try printing to the rear door . NOTE: T o[...]

88 Printing to the Output T ray (Face down) The output tray collects printed paper face-down, in the correct order . The tray should be used for most print jobs. If necessary , expand the paper output extensio n to keep the print media from falling off the output tray . Printing to the Rear Door (Face up) Using the rear door , the paper co mes out [...]

89 Loading Print Media in the Paper T ray Y ou can load approximately 250 sheets of plain paper in the tray 1 or the optional tray 2. If you purchased the optional tray 2, see " Installing an Optional T ray 2 " for installing instructions. F or faxing, you can use A4, letter or legal paper only . F or cop ying or printing, you can use man[...]

90 Using the MPF (Multi purpose feeder) Use the MPF to print transparencies, labels, en velopes or postcards in addition to making quick runs of paper types or sizes that ar e not currently loaded in the paper tray . P ostcar ds, 3.5 b y 5.83 in. (index) cards and other custom-sized materials can be printed with this printer . The minimum size is 3[...]

91 3 Load the print material with the side to be printed on facing up . Depending on the paper type you ar e usin g, keep the following loading method: • Envelopes: load them with th e flap side down and with the stamp area on the top left side. • T ransparencies: load them with the print si de up and the top with the adhesive strip entering th[...]

92 5 After loading paper , set the paper type and size for the MPF . See " Setting the P aper T ype " for copying and faxing or "P aper T ab" for Computer printing. NOTE: The settings made from the printer driver over ride the settings on the operator panel. CAUTION: Ensure that the rear door opens when you print on transparen c[...]

93 Setting the Paper Size After loading paper in the paper tray , you need to set the paper size from the operator panel. This setting will apply to F ax and Copy modes. F or Computer printing, you need to select the paper type in the application program you use. 1 Pre s s Setup Machine Setup from the main scr een. 2 P ress the Next ( ) button. 3 P[...]

94 Setting the Paper T ray This feature allows you to select t he tray and paper that you want to use for a printin g job. P ape r size and paper tray are adjusted here. Setting the T ray linking If tray 1 and tray 2 are filled with letter size paper , when tray1 is empty and this option is On , then the machine continues printing using the pape r [...]

95 Setting the paper feeding flow 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select T ray Behavior . 4 P ress the up/down arrows to select Configure MPF . 5 P ress the left/right arrows to select the paper tray you are using. • Tr a y M o d e : When sending a print job from th[...]

96 T ray Behavior T ray L inking T ray linking enables the automatic linking featur e for trays when you load the same size and type of print media in multiple sources. The pri nter automatically links the trays; when one tray is not available for paper empty or mismatch, the printer will use the next available link ed tray to feed print media for [...]

97 MPF MPF can be configured to behave in Tr a y M o d e or in Bypass Mode by setting the Configure MPF menu in the operator panel. Bypass Mode In this mode the printer pulls the paper from MPF first unless it is closed or empty . MPF ge ts the highest priority and pulls whatever media is present in the MPF . NOTE: Y ou can use this featu re in pri[...]

98[...]

Printing Printing a Document Printer Settings Printing Multi ple Pages on One Shee t of the Paper Fitting Y our Document to a Selected Paper Size Printing Posters Change Percentag e of Y our Document Printing Booklets Printing on Bo th Sides of Paper Using W atermarks Using Overlay s[...]

100 Printing a Document Y our printer prints documents using the Printe r Control Language (PCL) or P ostScript (PS) printer driver . When you install the Dell softwa re, your printer automatically installs the PCL printer driver . Installing the PS printer driver is optional. See " Installing Dell Software for Lo cal P r int in g " . The[...]

101 3 Select the printer driver that you want to use from the P rint window . 4 T o take advantage of the p rinter features provided by your printer , click P references or P roperties , depending on the program or operating system in the above window and go to step 5. If you see Setup , Pr i n t e r or Options , click that button i nstead. Then cl[...]

102 Canceling a Print Job There ar e two ways to cancel a print job: T o stop a print job from the operator panel: Pre s s Cancel () . Y our printer finishes printing the page in progress and deletes the rest of the print job. P r essing the button cancels only the curren t job. If mor e than one print job is in the printer ’s memory , you need t[...]

103 Printer Settings Y ou can use the p rinter properties window , which al lows you to access all of the printer options you may need when using your printer . When the printer prop erties are displayed, you can review and change any settings needed for your print job. The printer properties window may differ , depending on the printer driver you [...]

104 Basic Ta b The Basic tab provides options for you to adjust ho w the document appears on the printed page. The Layout Options section includes advanced printing opti ons, such as Multiple P ages P er Side and Po s t e r Pr i n t i n g . Property Description Orientation Orientation allows you to select the direction in which information is print[...]

105 Paper T ab Use the following options to set the paper ha ndling needs when you access the printer properties. Click the Pa p e r tab to access the paper properties. NOTE: When you select an option in properties, you may see an exclamation ( ) mark or ( ) mark. An exclamation mark means you can select that certain option but it is no recommended[...]

106 Size The Size option allows you to choose the size of paper loa ded in the paper tray . If the requir ed size is not listed in the Size box, click Edit... . When the Custom P aper Size Setting window appears, set the paper size and click OK . The setting appears on the list so that you can select it. Source Ensure that Source is set to the corr[...]

107 Graphic T ab Use the following graphi c options to adjust the print quality for your specific printing needs. Click the Graphic tab to display the properties shown below . ➊ ➋[...]

108 Property Description Fo n t / T e x t All T ext Black When the All T ext Black option is check ed, all te xt in your document is allowed to print solid black, regardless of the color it appears on the scr een. When it is not checked, color ed text is allowed to print in shades of gray . Advanced T rue T ype Options determines what the driver te[...]

109 T oner Save Selecting this option e xtends the life of your toner cartridge and r educes your cost per page with out a significant r eduction in print quality . NOTE: Y ou also change T oner Save in the Printer Settings Utility . Graphic Controller This featur e is available only when using the P ostScript (PS) driver . Negative Effect : allows[...]

110 Advanced Ta b Click the Advanced tab to access the following features: Property Description Wa t e r m a r k Y ou can c reate a background image of text to print on each page of your document. See " Using W atermarks ". Overlay This featur e is available only when using the P ostScript (PS) driver . Overlays are often used to take the[...]

111 Dell Ta b Use the Dell tab to display the copyright notice and the version number of the dri ver . If you have an Internet browser , you can conn ect to the Internet by clicking the Dell W ebsite icon. Outpu t Op tion s Pr i n t O r d e r Y ou can set the sequence for the pages to print. Select the print order from the drop-down list. • Norma[...]

112 Using a Presets Setting The P resets option, which is visible on each properti es tab, allows you to save the current properties settings for future use. To s a v e a P resets item: 1 Change the settings on each tab, as needed . 2 Enter a name for the item in the P resets input box. 3 Click Add () . T o use a saved setting, select i t from the [...]

113 Printing Multiple Pages on One Sheet of the Paper Y ou can select the number of pages to p rint on a single sheet of paper . T o print more than one page per sheet, the pages wi ll appear decreased in s i ze a n d a r ra n g e d o n the sheet. Y ou can print up to 16 pages on one sheet. 1 When you change the print settings from your software ap[...]

114 5 Click the Pa p e r tab and select the paper source, size, and type. 6 Click OK and print the document. Change Percentage of Y our Document Y ou can scale your print job on a page. 1 When you change the print settings from your software application, access the printer properties. 2 Fr o m t h e Pa p e r tab. 3 Enter the scaling rate in the Pe [...]

115 Fitting Y our Document to a Selected Paper Size Y ou can scale your print job to any se lected paper size regardless of the o riginal document size. This can be us eful when you want to check fine details on a smal l document. 1 When you change the print settings from your software application, access the printer properties. 2 Fr o m t h e Pa p[...]

116 Printing Posters Y ou can print a single-page document onto 4, 9, or 16 sheets of paper , for the purpose of pasting the sheets together to form one poster-size document. 1 When you change the print settings from your software applicatio n, access the printer properties. 2 Fr o m t h e Basic tab, select Po s t e r Pr i n t i n g in the Ty p e d[...]

117 5 Click the Pa p e r tab and select the pape r source, size, and type. 6 Click OK and print the document. Y ou can complete th e poster by reconstructing the results. Printing Booklets This printer feature allows you to print your do cument on both sides of the paper and arranges the pages so that the paper can be folded in half after printing [...]

118 Printing on Both Sides of Paper Y our printer prints on both si des of the pape r automa tically . Before printing, decide on which edge you wi ll be binding your finished document. The binding options ar e: • Lon g E dg e , which is the conventional layout used in book binding. • Short Edge , which is the type ofte n used with calendars. N[...]

119 4 Click the Pa p e r tab and select the paper source, size and type. 5 Click OK and print the document. Y our printer prints on both si des of the paper automatically . Using W atermarks The W atermark option allows yo u to print text over an existing document. F or example, you may want to have large gray letters reading “DRAFT ” or “CON[...]

120 3 Click OK and start printing. Creating a Wat ermark 1 When you change the print settings from your software application, access the printer properties. 2 Click the Advanced tab and click Edit... in the Wa t e r m a r k section. The Edit W atermarks window appears. 3 Enter the text message you want to print in the W atermark Message box. The me[...]

121 3 Select the watermark you want to edit from the Current W atermarks list and change the watermark message and options. 4 Click Update to save the changes. 5 Click OK . Deleting a W atermark 1 When you change the print settings from your software application, access the printer properties. 2 Click the Advanced tab and click Edit... in the Wa t [...]

122 Using Overlay s What is an Overlay? An overlay is text and/or images stor ed in the computer hard disk drive (HDD) as a special file format that can be printed on an y document. Ov erlays are often used to take the place of preprinted forms and letterhead paper . Rather than using preprinted letterhead, you can create an overlay containing the [...]

123 4 In the Edit Overlays w indow , click Create . 5 In the Save As window , type a name of up to eight characters in the Fi l e n a m e box. Select the destination path, if necessary . (The default is C:F ormOver ). 6 Click Save . Y ou can see the name in the Overlay List . 7 Click OK or Ye s until you complete creating. The file is not printed [...]

124 4 Select the desired overlay from the Te x t drop-down list box. 5 If the overlay file you want does not appear in the Te x t drop-down list, select Edit... from the list and click Loa d . Select the overlay fil e you want to use. If you have stored the overlay file you want to use i n an external source, you can also load the file when you acc[...]

125 Deleting a Page Overlay Y ou can delete page overlays that are no longer used. 1 In the printer properties window , click the Advanced tab. 2 Click Edit... in the Overlay section. 3 Select the overlay you want to delete from the Overlay List box. 4 Click Delete . 5 When a confirming message window appears, click Ye s . 6 Click OK until you e xi[...]

126[...]

Copying Loading Paper fo r Copying Selecting the Paper T ray Preparing a Document Loading an Orig inal Document Making Copies Setting Copy Options Using Special Copy Features Printing Copies on Both Sides of Paper Preparing a Document[...]

128 Loading Paper for Copying The instructions for loading print materials are the same wh ether you are printing, faxing, or copying. F or further details, see " Loa di ng P ap er " for loading paper in the paper tray and " Using the MPF (Multi purpose feeder) " for loading paper in the multi purpose tray . Selecting the Paper [...]

129 – Corner damage caus ed by ex cessive sta pling/remova l. • Remove all staples and paper clips before loading document s. • Ensure that any glue, ink or correction fluid on the paper is completely dry befor e loading documents. • Do not load documents containing different sizes or weights of paper . • Do not load booklets, p amphlets,[...]

130 2 Adjust the document widt h guid es to the correct document size. Ensur e that the bottom of the document stack matches the paper si ze marked on the document input tray . F or detailed guidelines for prepar ing an original document, see " Pre p a ri n g a D o c u m e n t ". T o load the document in the document glass: 1 Open the doc[...]

131 F or detailed guidelines for prepar ing an original document, see " Pre p a ri n g a D o c u m e n t ". 3 Close the document cover . NOTE: If you are copying a page from a book or m agazine, lift the cover until its hinges are caught by the stopper and then close the cover . If the book or magazine is thicke r than 30 mm, start copyin[...]

132 Setting Copy Options The Manual Copy menus on the operator panel let you customize all the basic copy options; number of copies, copy s ize, contrast and imag e quality . Set the following options for the current copy job before pr essing Start ( ) to make copies. NOTE: If you press AC while you set the copy options, all of the options you have[...]

133 Contrast Adjust the contrast to make the copy lighter or darker than the original. 1 Pre s s Copy from the home screen. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Contrast . 4 P ress the left/right arrows to select the contrast you want. Original Size Y ou can set the size of a copied image, when you copy original docum[...]

134 Using Special Copy Features NOTE: Some features may not be available depending on where you loaded the document, on the document glass or in the DADF . NOTE: The menu items of Collate Copy , 2 up , and 4 up may be available only whe n you loaded the document in the DADF . Y ou can use the foll owing copy features using the Copy menu: • ECO Co[...]

135 ECO Copying Y ou can cut toner consumption and paper usage. T o make the ECO copying: 1 Load the document(s) face up with top edge in first into the DADF . OR Place a single document face down on the document glass. F or details about loading a document, see " L oading an Original Document ". 2 Pre s s Copy from the home screen. 3 P r[...]

136 6 If necessary , customize the copy settings including number of cop ies, contrast, original size, and original type. See " Setting Copy Options ". 7 P ress to go to the upper menu. 8 Pre s s Start ( ) . (on the touch screen or the operator panel) NOTE: Y ou can cancel the copy job at any time. Press , and the copying will stop. Colla[...]

137 Clone Copying This special copy mode can b e applied when you lo ad a document using only the documen t glass. If a document is detected on the DADF , the Clone copying feature does not work. NOTE: Y ou cannot adjust the copy size using the Zoom menu while making a clo ne copy. T o make the Clone copying: 1 Place a single document face down on [...]

138 ID Copying When you copy using this feature, the printer prints one side on the upper half of the p aper and the other side on the lower half without reducing the or iginal. This feature is helpful for copying a small-s ized document, such as a name card. If the original document is larger than the pr intable area, some portions may not be prin[...]

139 2-up or 4-up copying (N-u p) The machine reduces the size of the original imag es and prints 2 or 4 pages onto one sheet of paper . This special copy mode can be applie d when you load a document using only th e D ADF . NOTE: Y ou cannot adjust the copy size using the Zoom menu for making a 2 Up or 4 Up copy . 1 Load the document(s) face up wit[...]

140 • 1->2 Side Long Edg e : P rints pages to be read like a book. • 1->2 Side Short Edge : P rints pages to be read by flipping through it li ke a note pad. • 2->1 Side Long Edge : Scans both sides of the originals and prints each of them on a separate sheet. • 2->1 Side Short Edge : Scans both sides of the originals and prin t[...]

Scanning Scanning Overview SmarThru Office Scanning Using Dell Scan Manager Scanning to a PC Applica tion Scanning an d Sending an Email Scanning an d Sending to SMB Server Scanning an d Sending to F TP Server Scanning an d Sending Custom Email Scan to Fax Server Scanning Using th e Windows Image Acquisition (W IA) Driver Scanning to the USB Memory[...]

142 Scanning Overview Scanning with your machine let s you turn pictures and text into digital files that can be stor ed on your computer . Then you can fax or email the files, upload them to you r website, or use them to create projects that you can print. The scanning methods a re scan to email, scan to computer (local and network ), and scan to [...]

143 4 The SmarThru Office appears. F or more information about SmarThru Office , click SmarThru Office help SmarThru Office help . The SmarThru Office help window appears; you can view on screen help supplied on the SmarThru Office program. NOTE: Click the SmarThru Office icon in the tray ar ea of the Windows taskbar to activate the SmarThru Office[...]

144 3 Scan Setting window opens. NOTE: Click Advanced button to set more scan options. 4 Set scan settings and click Scan. Printing 1 Click the SmarThru icon in the tray area of the W indows taskbar to active the SmarThru Office launcher . 2 Click the printing icon to open the faxing window . Property Description Select Scanner Allows you to select[...]

145 3 Select the file you want to pri nt. 4 Select the machine you want to use for printing. 5 Click Pr i n t to start the job. Sending a File via Fax Y ou can fax while working on SmarThru Office. 1 Click the SmarThru Office icon in the tray ar ea of th e W indows taskbar to active the SmarThru Office launcher . 2 Click the faxing icon to open the[...]

146 Scanning Using Dell Scan Manager About Dell Scan Manager Y ou just walk to the machine with the originals and scan them from the control pan el, then the scanned data will b e stored in the connected computers My Document folder . When the setup installation is completed, then you have installed the Dell Scan Manager on your computer already . [...]

147 3 In the Set Scan Button window , select the scan setting option. • Scan Destination : Y ou can change the add or delete application programs and file format. • Scan P roperty : Y ou can change the saving destination, resolution, color , and scan size. 4 Pre s s OK after the setting is done.[...]

148 Scanning to a PC Application 1 Load the document(s) face up with top edge in first into the DADF (Duple x Automatic Document F eeder). OR Place a single document face d own on the document glass. F or details about loading a document, see " L oading an Original Document ". 2 Pre s s Scan from the main screen. 3 Pre s s Loc al PC or Ne[...]

149 8 The selected application window opens. Adjust the scan settings and scan. F or details, please refer to the user ’s guide of the application. NOTE: If you selected My Document scanned image is saved in computer's My Document My Pictures Dell folder . NOTE: Y ou can use T wain driver to scan quickly in Dell Scan Manager program. Scannin[...]

150 Scanning and Sending to SMB Server Select the folder and shar e it with the machine in order to receive the scanned file. Y ou need to set the SMB server setting from the Embedded W eb Ser vice befor e following the ne xt steps. See " Setting up an SMB server ". 1 Load the document(s) face up with top edge in first into the D ADF . OR[...]

151 Scanning and Sending to F TP Server Select the folder and shar e it with the machine in order to receive the scanned file. Y ou need to set the FTP server setting from the Embedded W eb Service before following the next steps. See " Setting up an FTP server " 1 Load the document(s) face up with top edge in first into the DADF . OR Pla[...]

152 Scanning and Sending Custom Email 1 Load the document(s) face up with top edge in first into the D ADF . OR Place a single document face d own on the document glass. F or details about loading a document, see " L oading an Original Document ". 2 Pre s s Scan from the home screen. 3 P ress the left/right arrows to select Custom Email .[...]

153 Scan to Fax Server F ax server will decipher the fax/e-mail data to send out the job. The e-mail is automatically processed by fax server and sent to the given recipient. F irst, the printer sends the scanned data to the fax server . Then, the fax server uses PSTN to send a fax/e-mail data to recipient. T o use fax server features as scan to e-[...]

154 Scanning Using the Windows Image Acquisition (WIA) Driver Y our printer al so supports the WIA driver for scann ing images. WIA is one of the sta ndard components provided by Micr osoft W indows XP/Server 2003/Server 2008/V ista/7 and works with digital cameras and scanners. Unlike the TW AIN driver , the WIA d river enables you to scan an imag[...]

155 Scanning to the USB Memory Y ou can scan a document and save the scanned image on the USB memory . Ther e are two ways of doing this: you can scan to the USB Memory using the default settings, or you can manually select your own s ettings. About USB Memory USB memory is available with various memory ca pacities to give you enough space to store[...]

156 Scanning Using the Default Settings 1 Insert the USB memory key into the USB memory port on your printer . NOTE: Insert the USB memory key as soon as the pop-up window appears. 2 Load the document(s) face up with top edge in first into the D ADF . OR Place a single document face d own on the document glass. F or details about loading a document[...]

157 Changing the Scan Fe ature Settings The following table shows th e options you can select. NOTE: 600 dpi resolution is available in color scanning only when additional memory DIMM is installed. 1 Pre s s Scan from the home screen. 2 P ress the left/right arrows to select USB . 3 P ress the Next ( ) button. 4 Click Options to adjust the settings[...]

158 Managing the USB Memory Y ou can delete image fi les stored in the USB memory one by one or all at once by formatting the memory . Deleting an Image File T o delete an image file that you scanned and saved on your USB memory stick. 1 Insert the USB memory key into the USB memory port on your printer . NOTE: Insert the USB memory key as soon as [...]

159 Printing from the USB Memory Key Y ou can print fi les stored in the USB memory key . TIFF , BMP , JPEG, PDF , and PRN file formats are supported. NOTE: PDF files generated by this printer , and TIFF 6.0 files are available. 1 Insert the USB memory ke y into the USB memory port on your printer . NOTE: Insert the USB memory key as soon as the po[...]

160 Scan to Email Setup T o u se e-mail features such as Scanning to E-mail and F ax F orward to E-mail addresses, you first need to configure the network settings and set up your e-mail accoun t. See "Setting Up a Network-connected P rinter" for network parameters. Setting up the Email Account 1 Pre s s Setup Machine Setup from the home [...]

161 Scanning by a ne twork connection If you have connected your machine to a networ k and set up network parameters corr ectly , you can scan and send images over the network. Preparing for network scanning Before using your machine’s network scan ning features, you need to configure the following settings depending on your scan destina tion: ?[...]

162 Setting up an e-mail account T o sca n and send an image as an email attachment, you need to set up network parameters using Embedded W eb Ser vice . 1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Email Settings SMTP Ser ver Setup . 3 Enter the server port number , from 1[...]

163 Setting up an F TP server T o u se an FTP server , you need to set up parameters to access the FTP servers using Embedded W eb Service . 1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Scan to Server Settings FTP Settings Sever List 3 Click Add . 4 Select the index number [...]

164 Available Option s for LDAP Server Option Description LDAP Server Setup LD AP Ser ver and Po r t Specifies the LDAP server addr ess in IP address format of "aaa.bbb.ccc.ddd" or as a DNS host name up to 63 characters. And specifies the LDAP server port number up to 15 alphanume ric char acters. Secure LD AP Connection Support a method [...]

165 Setting up an e-mail alert T o configure detailed settings for email alert. 1 Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine. 2 Click Email Settings Email Alert Setup . 3 Enter the item you want appears. 4 Click Submit . NOTE: This feature is available only when DNS server is correc[...]

166 Setup POP3 before SMTP POP3 Server and Po r t a Specifies the POP3 server address in IP address format of "aaa.bbb.ccc.ddd" or as a DNS host name up to 63 charact ers. And specifies the POP3 server port number up to 15 alphanumeric characters. POP3 User N ame a Specifies the POP3 account user name.Up to 63 alphanumeric characters, per[...]

167 Setting up Address Book Y ou can set up your A ddress Book with the email addresses that you us e frequently . Y ou can then easily and quickly enter email addresses by entering the name you have assigned in the Address Book. Registering local email numb ers Y ou can set up Address Book with the email addresses you use fr equentl y via Embedded[...]

168 3 P ress the up/down arrows to select Email/F ax List . 4 Pre s s Email List Vi e w L i s t . 5 Pre s s Individual . 6 T o delete the selected address, press the ma rk next to the e-mail address you want to delete. OR T o edit the e-mail addr ess, press the name or e-mail addr ess and edit the name or e-mail address using the keyboard. 7 P ress[...]

169 4 Pre s s Email List Vi e w L i s t . 5 Pre s s Group . 6 P ress the button Add . 7 Enter Name in the field with the pop up k eyboard and select Speed Dial using the left/right arrows or keypad. 8 P ress the Group Members Email List . 9 Select an entry using th e up/down arrows from e-mail address list. 10 P ress until confirmation win dow appe[...]

170 9 T o add the e-mail address, press the up/dow n arrows to select the e-mail address you wand add. T o delete the e-mail address, press the ma rk next to the e-mail address you want to delete. 10 P ress the home icon ( ) to return to the Standby mode. Printing Address Book Y ou can check your email address book list by printing it on the paper [...]

Networking About Sharing the Printer on a Network Setting Up the Locall y Shared Printer Setting Up a Network-connected Printer[...]

172 About Sharing the Printer on a Network Locally-shared Printer Y ou can connect the printer directly to a selected computer , which is called the “host computer ” on the network. The printer can then be shared by other users on the network through a W indows 2000, XP , Server 2003, Server 2008 , Vista, W indows 7, or Server 2008 R2 network p[...]

173 4 If you are using W indows Vista, you may be prompted to change the sharing options before you can continue. Pr ess the Change Sharing Options button, and the press Continue on the next dialog box. 5 F or W indows 2000, check the Shared As box. F or W indows XP/Server 2003/Server 2008/V ista/ 7 / Server 2008 R2, check the Share this printer bo[...]

174 Install the Shared Printer on Client Computers Point and Print This method is the best use of system resource s. The print server handles driver modifications and print job processing. This lets network cl ients return to their programs much faster . If you use the P oint and P rint method, a subset of driver information is copied from the prin[...]

175 Fo r e x a m p l e : <print server host name><shared printer name> The print server host name is the name of the print server computer that identifies it to the network. The shared printer name is th e name assigne d during the print serve r installation process. 5 Click OK . If this is a new pri nter , you may be prompted to i[...]

176 Setting Up a Network-connected Printer Y ou must set up the network protocols on the printer to use it as your network printer . P rotocols can be set up by the following two methods: 1 Via Network Admin istration Programs Y ou can configure your printer ’s print server se ttings and manage it via the following programs: • Set IP Address Ut[...]

177 Printing a Network Configuration Page The Network Configuration page shows how the n etwork interface card on your printer is configured. The default settings are suitable for most applications. 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Rep o r ts . 4 P ress the up/d[...]

178 Configuring TCP/IP • Static Addressing: TCP/IP address is assign ed manually by the system administrator . • Dynamic Addressing BOOTP/DHCP (default): T CP/IP address is assigned automatically by a DHCP or B OOTP server on your net work. NOTE: Only the sy stem administrator can set the IP address for TCP/IP (IPv6) . Setting TCP/IP T o enter [...]

179 Dynamic Addressing (BOOTP/DHCP) T o as sign the TCP/IP address automatically using a DHCP or B OOTP serve r on your network. 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Network Setup . 4 P ress the up/down arrows to select TCP/IP (IPv4) . 5 P ress the up/down arrows to[...]

180[...]

Faxing Setting the Printer ID Setting the T ime and Date Setting Daylight Savings T ime Changing the Cl ock Mode Setting Sounds T oll Save Mode Setting up the Fax Sy stem Sending a Fax Receiving a Fax Automatic Dialing Other W ay s to Fax Additional Fea tures Fax Data Back-up[...]

182 Setting the Printer ID In most countries, you are requir ed b y law to indicate your fax n umber on any fax you send. The printer ID, contai ning your telephone nu mber and name or company name, will be printed at the top of each page sent from your printer . 1 Pre s s Setup Machine Setup from the home screen. 2 P ress the Next ( ) button. 3 P [...]

183 Setting Daylight Savings T ime If your country switches to Daylight Savings Time each year , use this procedure to automatically switch to Daylight Savings Time and to Standard time. 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Initial Setup . 4 P ress the up/down arrow[...]

184 Setting Sounds Speaker , Ringer , Dial T one, Fault, Conflict, and Selection 1 Pre s s Setup Machine Setup from the home screen. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Initial Setup . 4 P ress the up/down arrows to select Sound & V olume . 5 P ress the up/down arrows to select the appropriate option you want. ?[...]

185 7 P ress the home icon ( ) to return to the Standby mode. Once T oll Save mode is activated, your printer stores all of the documents to be faxed into its memory and sends them at the programmed time. T o turn T oll Save mode off, follow steps 1 and 5 in " To l l S a v e M o d e " and then press the left/right arrows until Off display[...]

186 Rec ei ve Mo de Y ou can select the default fax receiving mode. • F ax mod e (automatic receive mo de) : The printer answers an incomi ng call and automatically goes into re ceive mo de. The number of rings befor e the printer answ ers ca n be set in the Ring to Answer option. If the user mem ory is full, th e printer can no longer receive an[...]

187 T esting Fax line conn ection 1 Pre s s Setup Maintenance from the home screen. 2 P ress the Next ( ) button. 3 Pre s s Fa x L i n e T e s t . The printer display the test result. If the fax line connection test has failed, check the telephone line cord connection or contact your telephone service provider . NOTE: If test pass - you can start u[...]

188 Sending a Fax Adjusting the Document Contrast Use the Contrast setting to fax your documents lighter or darker . 1 Pre s s Fa x from the home scr een. 2 P ress the Options or Next ( ) button. 3 P ress the up/down arrows to select Contrast . 4 P ress the left/right arrows to select th e contrast mode you want. • Lighter works well with d ark p[...]

189 Sending a Fax Manually 1 Load the document(s) face up with top edge in first into the DADF (Duple x Automatic Document F eeder). OR Place a single document face down on the document glass. F or details about loading a document, see " L oading an Original Document ". 2 Pre s s Fa x Manual Send from the home screen. 3 P ress the Next ( [...]

190 Sending a Fax Automatically Y ou need to set fax phone number from the Setup Machine Setup Next () Default Setting Fa x D e f a u l t Aut o S en d before following the ne xt steps. 1 Load the document(s) face up with top edge in first into the DADF (Duple x Automatic Document F eeder). OR Place a single document face d own on the document glass[...]

191 Sending a Fax Direc tly 1 Load the document(s) face up with top edge in first into the DADF . OR Place a single document face down on the document glass. F or details about loading a document, see " L oading an Original Document ". 2 Pre s s Fa x from the home screen. 3 P ress the left/right arrows to select On Hook Dial . 4 If necess[...]

192 Automatic Redialing When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials th e number . The redial time depends on the country's factory default setting. T o change the time interval between redial s and the number of redial attempts, see " Av a il a b l e F ax Defaults Op[...]

193 Loading Paper for Re ceiving Faxes The instructions for loading pa per in the paper tray are the same whether you are printing, faxing, or copying, except that fax es can only be printed on L etter -, A4-, or Legal-sized paper . F or details about loading paper , see " Loa di ng P ap er " . F or details about setti ng the paper type a[...]

194 The printer r eceives the document. P ress the buttons slowly in s equence. If you still hear the fax tone from the remote printer , try pressing *9* once again. *9* is the remote r ecei ve code preset at the fact ory . The first and the last asterisks ar e fixed, but you can change the middle number to whatev er you choose. The code should be [...]

195 When the DRPD featur e is set up, the DRPD option is available in the Rec ei ve Mo de menu. T o receive faxes in the DRPD mode, you need to set the menu to DRPD ; see " Av ai la b l e Fa x Defaults Options ". NOTE: DRPD must be set up again if you re-assi gn your fax number , or connect the printer to another telephone line. NOTE: Aft[...]

196 Editing Speed Dial Numbers Y ou can edit a specifi c speed dial numb er . 1 Pre s s Setup Machine Setup from the home screen. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Email/F ax List . 4 Pre s s Fa x L i s t Vi e w L i s t . 5 Pre s s Individual . 6 P ress the up/down arrows to select th e speed dial number you want t[...]

197 6 P ress the up/down arrows to select the speed dial number you want. OR P ress the button Search . Searches the fax number which currently stored in Individual phonebook. When the k eyboard pops up, enter name. 7 Pre s s Start ( ) . (on the touch screen or the operator pa nel) 8 When the document is loaded on the document gl ass, the display a[...]

198 Editing Group Dial Numbers Y ou can delete a specific speed dial number from a sel ected group or add a new number to the selected group. 1 Pre s s Setup Machine Setup from the home screen. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Email/F ax List . 4 Pre s s Fa x L i s t Vi e w L i s t 5 Pre s s Group . 6 P ress the u[...]

199 4 If necessary , adjus t the document contrast and resolution to suit your fax needs. See " Adjusting the Document Contras t " or " Adjusting the Document Resolution " 5 P ress the Next ( ) button. 6 P ress the up/down arrows to select the group dial number you want. OR P ress the button Search . Searches the fax number whic[...]

200 Searching for a Number in the Memory There ar e various ways to search for a number in the memory . Y ou can either scan from A to Z and Z to A sequentially , or you can search using the first letter of the name associated with the number . Searching Sequentially through the Memory 1 Load the document(s) face up with top edge in first into the [...]

201 The pop-up keyboard appears. Pr ess the letter you want to search for . A name b eginning with the letter displays. Printing a Phoneb ook List Y ou can check your automatic dial set ting by printing a Phonebook list. 1 Pre s s Setup Machine Setup from the home scr een. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Email/F [...]

202 5 P ress the Direct Input and enter the remote fax phone number using the keyboard. OR P ress the Fa x L i s t and select speed dial you want. 6 If necessary , adjust the document cont rast and resolution to suit your fax needs. See " Adjusting the Docu ment Contrast " or " Adjusting the Document Resolution " 7 Pre s s Start[...]

203 5 P ress the Direct Input and enter the remote fax phon e nu mber using the keyboard. OR P ress the Fa x L i s t and select speed dial you want. 6 If necessary , adjus t the document contrast and resolution to suit your fax needs. See " Adjusting the Document Contras t " or " Adjusting the Document Resolution " 7 Pre s s Sta[...]

204 2 P ress the Next ( ) button. 3 P ress the up/d own arrows until you s ee the fax job you want to cancel. 4 P ress the mark next to the fax job you want to cancel. 5 P ress when the confirmation wind ow appears. The selected job is canceled. Fax Forward to E-mail addre sses Y ou can set the printer to forward all outgoing or incoming faxes to t[...]

205 Additional Features Using the Secure Re ceiving Mode Y ou may need to prevent your received fax es fr om being accessed by unauthorized pe ople. Y ou can turn on the secure fax mode using the Secu re Receive option to restrict printing out received fax es when the printer is unattended. In the secure fax mode, all incoming fax es may go into me[...]

206 3 Enter the four -digit passcode and press OK . The mode is deactivated and the printer prints all of the faxes which have been stored in memory . 4 Pre s s Close when the confirmation window appears. 5 P ress the home icon ( ) to return to the Standby mode. Printing Reports The following reports ar e available: Printer Settings Report This lis[...]

207 Junk Fax List Rep ort This list shows up to 10 fax numbers specified as junk fax numbers by using the Junk F ax Setup menu; see " Advanced F ax Setting Options " . When the Junk F ax Setup fea ture is turned on, incoming faxes from those numbers will be blocked. This feature recognizes the last 6 digits of the fax number set as a remo[...]

208 • Demo P age : Demo page • PCL F ont List : PCL F ont list • PS F ont Lis t : PS F ont list The selected information prints out. Using Advanced Fax Settings Y our printer ha s various user-selectable setting options for sending or receiving faxes. These options are pr eset at the factory , but you ma y need to change them. T o find out ho[...]

209 T oll Save Y ou can set your printer to store your fax es in memory and to send them at the specified toll-saving time. F or detail s about sending toll save faxes, see " T oll Save Mode ". Select Off to turn this featur e off. Select On to turn this featur e on. Y ou can set the start time and date; and the end time and date for toll[...]

210 Using an Answering machine Y ou can connect a telephone answering device (T AD) directly to the back of your printer as shown in F igure 1. Set your printer to Ans/F ax mode and set the Ring to Answer to a digit greater than the Rings to Answer setting for the T AD. • When the T AD picks up the call, the printer mo nitors and takes the line i[...]

211 Using a Computer Modem If you want to use your compu ter modem for faxing or for a dial -up internet connection, connect the computer modem directly to the back of your printer with the T AD as shown here in F igure 2. • Set your printer to Ans/F ax mode and set the Ring to Answer to a digit greater than the rings to answer setting for the T [...]

212[...]

Macintosh Installing Software for Macintosh Setting Up the Printer Printing Scanning[...]

214 Y our printer s upports Macintosh systems with a built-in USB interface or 10/100 Base- TX network interface card. When you print a file from a Macintosh comp uter , you can use the P ostScript driver by installing the PPD file. Installing Software for Macintosh The Software and Documentation CD that came with your printer provides you with the[...]

215 UnInstall the printer driver 1 Insert the Softwa re and Do cumentation CD which came with your printer into the CD-ROM drive. 2 Double-click CD-ROM icon that appears on your Macintosh desktop. 3 Double-click the MAC_Installer folder . 4 Double-click the MAC_P rinter folder . 5 Double-click the P rinter Driver Uninstaller icon. 6 Enter the passw[...]

216 7 Click Continue . 8 Click Uninstall and then click Uninstall . 9 After the uninstallation is finished, click Res ta rt . Setting Up the Printer Set up for your printer will be different depending on which cable you use to connect the printer to your computer—the network cable or the USB cable. For a Network-connec ted Macintosh 1 F ollow the[...]

217 For a USB-connected Macintosh 1 F ollow the instructions on " Installing Software for Macintosh " to install the PPD and F ilter files on your computer . 2 Open the Applications folder Utilities , and P rin t Setup Utilit y . F or MAC OS 10.5 ~ 10.6, open System P references from the Applications folder , and click Pr i n t & F a [...]

218 Printing Printing a Docu ment When you print with a Macintosh, you need to check the printe r softwar e setting in each application you use. F ollow these steps to print from a Macintosh. 1 Open a Macintosh application and select the file you want to print. 2 Open the Fi l e menu and click Pa g e S e t u p ( Document Setup in some applications)[...]

219 Layout Setting The Layout tab provides options to adjust how the do cument appears on the printed page. Y ou can print multiple pages on one sheet of paper . Select Layout from the P resets drop-down list to access the following features. F or details, see " P rinting Multiple P ages on One Sheet of the P aper " and " Duple x P r[...]

220 3 Select the number of pages you want to print on one sh eet of paper on the Pa g e s p e r Sheet drop-down list. 4 Select the page order from the Layout Direction option. T o print a border around each page on the sheet, select the option you want fr om the Border drop-down list. 5 Click Pr i n t , and the printer prints the selected numb er o[...]

221 Printer Features Setting The Pr i n t e r Fea t ur es tab provides options for selecting the paper type and adjusting print quality . Select Pr i n t e r F e a t u r e s from the drop-down list to access the foll owing features: Reverse Duplex Printing Allows you to select general print order compare to duple x print order . Fit to Page This pr[...]

222 Scanning Y ou can scan documents using Image Capture . Macintosh OS offers Image Capture . 1 Ensure that your machine and computer are turned on and properly connected to each other . 2 Load the document(s) face up into the DA DF . OR Place a single document face d own on the document glass. F or details about loading a document, see " L o[...]

Linux Getting Started Installing the MFP Driver Using the Unified Driver Configurator Configuring Printer Properties Printing a Document Scanning a Documen t[...]

224 Getting Started The supplied Softwar e and Documentation CD provides you with Dell's MFP driver package for using your printer with a Linux computer . Dell's MFP driver package contains printer and scanner drivers, providing the ability to print documents and scan im ages. The package also de livers power ful applications for configur[...]

225 NOTE: It is also necessary to claim swap partition of 300 MB or larger for working with large scanned images. NOTE: The Linux scanner driver supports the optical resolution at maximum. Software • Linux Kernel 2.4 or higher •G l i b c 2 . 2 o r h i g h e r •C U P S •S A N E Installing the MFP Driver 1 Ensure that you connect your multi-f[...]

226 4 Installation is started. When the installation is almost co mplete, the Add printer wizard appears automatically . Click Next . 5 If you connect your printer using the USB cable, the foll owing window appears. Select your printer from the drop-down list and click Next .[...]

227 OR If you connect your printer using the network cable, the following wind ow appears. Check the Network printer , and select your pri nter from the drop-down list . Click Next .[...]

228 6 If you connect your printer using the USB cable, you should choose a port you will use with your printer . After ch oosing the port, cl ick Next . OR If you connect your printer using the network ca ble, skip to the next step. 7 Select the driver and click Next .[...]

229 8 Enter your printer ’s name, location, description and click Next . 9 Click Fi n i s h to complete installation.[...]

230 10 When the following wi ndow appears, click Fi n i s h . The installation program has added the Unified Driver Configurator desktop icon and Dell MFP group to the system menu for your convenience. If you have any difficulties, consult the onscreen help that is available through your system menu or can otherwise be called from the driver packag[...]

231 Uninstalling the MFP Driver 1 When the Administrator L ogin wind ow appears, type in root in the L ogin field and enter the system password. NOTE: Y ou must log in as a super user (root) to install the printer software. If you are not a super user , ask your sy stem administrator . 2 Insert the Software and Documentation CD. T he Software and D[...]

232 Using the Unified Driver Configurator Unified Driver Configurator is a tool primarily intended for configuring MFP device s. Since an MFP device combines the printer and scanne r , the Unified Driver Configurator provides options logically grouped for printer and scanner functions. There is also a special MFP port option responsible for the reg[...]

233 Printers Configuration P rinters configuration has the two tabs; Pr i n t e r s and Classes . Printers T ab Y ou can see the current system’s printer configur ation by clicking on the printer icon button on the left side of the Unified Driver Configu rator window . Y ou can use the following printer control buttons: • Ref re sh : r enews th[...]

234 Classes T ab The Classes tab sh ows a list of avail able printer classes. • Ref re sh : Renews the class es list. • Add Class... : Allows you to ad d a new printer cl ass. • Re mo v e C l as s : Removes the selected printer class. Shows the status of the class and the number of printers in the class. Shows all of the printer classes.[...]

235 Scanners Configuration In this window , you can monitor the activity of s canner devices, view a lis t of installed Dell MFP devices, change device properties, and scan images. • P roperties... : Allows you to chan ge the scan properties an d scan a document. See " Scanning a Document ". Switches to Scanners configuration. Shows all[...]

236 MFP Ports Configuration In this window , you can view the list of available MFP ports, check the status of each port an d release a port that is stalled in busy state when its owner is terminated for any reason. • Ref re sh : Renews the avail able ports list. • Re le a se p o rt : Releases the selected port. Sharing Ports Between Printers a[...]

237 Configuring Printer Properties Using the properties window provided by the P rinters configuration, you can change the various properties for your machine as a printer . 1 Open the Unified Driver Configurator. If necessary , switch to P rinters configuration. 2 Select your printer on the available printers list and click P roperties . 3 The P r[...]

238 Printing a Document Printing from Applications There ar e a lot of Linux applications that yo u are allowed to print from using Common UNIX P rinting System (CUPS). Y ou can print on your machine from any such application. 1 F rom the application you are using, select Pr i n t from the Fi l e menu. 2 Select Pr i n t directl y using lpr . 3 In t[...]

239 The following four tabs display at the top of the window . • General : allows you to change the paper size, the paper type, and the orientation of the documents, enables the duplex featur e, adds start and end banners, and changes the number of pages per sheet. • Te x t : allows you to specify the page margins an d set the te xt options, su[...]

240 Printing Files Y ou can print many different types of files on the Dell MFP d evice using the standard CUPS way - directly from the command line interface. The CUPS lpr uti lity allows you do that. But the drivers package replaces the standard lpr tool by a much more user -friendly LPR GUI program. T o print any document file: 1 Ty p e lpr <[...]

241 When you have only one MFP de v ic e a nd i t is c o n n e c te d to the computer and turned on, your scanner appears on the list and is automatically selected. If you have two or more scanners attached to your computer , you can select any sc anner to work at any time. F or example, while acquisit ion is in progr ess on the first scanner , you[...]

242 If you want to use one of the preset scan option settings, select from the Job T ype drop-down list. F or details about th e preset Job T ype settings, see " Adding Job T ype Settings ". Y ou can restor e the default setting for the scan options by clicking Default . 8 When you have finished, click Scan to start scanning. The status b[...]

243 4 Click OK . Y our setting is added to the Saved Settings drop-down list. T o s ave a Job T ype setting for the next scan job: 1 Select the setting you want to u se from the Job T ype drop-down list . 2 Click Save . The next time you open the Scanner P r operties window , the saved setting is automatically selected for the scan job. T o delete [...]

244 Y ou can use the following tools to edi t the image: F or further details about the Image Manager program, refer to the onscr een help. T ools Function Saves the image. Cancels your last action. Restores t he action you canceled. Zooms the image out. Zooms the image in. Allows you to scroll through the image. Crops the selected image ar ea. All[...]

Maintenance Clearing the printer NVRAM Backing up Data Cleaning Y our Printer Maintaining the T oner Cartridge Replacement Pa rts Ordering Supplies[...]

246 Clearing the printer NVRAM CAUTION: Before clearing the memory , make sure that all fax jobs have been completed, or you will lose those jobs. Y ou can selectively clear information stored in your printer ’s memory . 1 Pre s s Setup Machine Setup from the home screen. 2 P ress the Next ( ) button. 3 P ress the up/down arrows to select Restore[...]

247 Backing up Data Date in the printer's memory can be accidentally erased due to power failure or storage failur e. Backup helps you protect your Email/F ax List en tries and the system settings by storing them as backup files on a USB memory key . NOTE: In case of the phonebook, you can save the phonebo ok in csv file format. So that you ca[...]

248 Cleaning Y our Printer T o maintain the print quali ty , follow the clea ning procedur es below , each time the toner cartridge is replaced or if print quality problems occur . NOTE: Do not touch the transfer roller located under the toner cartridge when cleaning inside the printer . Oil from your finger s may cause print quality problems. CAUT[...]

249 3 W ith a dry and lint-free cloth, wipe away an y dust and spilled toner from the toner cartridge area and the toner cartridge cavity . CAUTION: Do not touch the transfer roller inside the printer . Oil from your fingers may cause print quality problems. 4 Locate the long strip of glass Laser Scannin g Unit (LSU) inside the top of th e cartridg[...]

250 5 Reinsert the toner cartridge and close the front cover . 6 Plug in the power cord and power the printer on.[...]

251 Cleaning the scan ner Keeping the scanner and DADF gl ass clean ensure the highest qu ality copies, scans, and sent faxes. Dell recommends cleaning the scanner at the start of each day and during the day , as needed. NOTE: If there are lines present on copied or faxed documents, check y our scanner and DADF glass for any particles. 1 Slightly d[...]

252 Maintaining the T oner Cartridge Storing the T oner Cartridge Store the toner cartridge in the original pa ckaging until you are ready to install it. Do not store the toner cartridge in: • T emperatures greater than 40° C (104° F) • An environment with extreme changes in humidity or temperature • Direct sunlight • Dusty places • A c[...]

253 3 Thoroughly shake the cartridge from side-to-side 5 or 6 times to distribute the toner evenly inside the cartridge. NOTE: If toner comes into contact with your clothi ng, wipe the toner off with a dry cloth and wash your clothing in cold water . Hot water se ts toner into fabric. CAUTION: Do not touch the green underside of the t oner cartridg[...]

254 6 Close the front cover . Ensure th at the cover is sur ely closed. Replacing the T oner Cartridge When the toner eventually runs out, only blank pages print when a print job or copy job are sent. The toner -related message saying that th e toner is empty may appear on the display . In that case the incoming faxes are only saved in the memory a[...]

255 3 Remove the new toner cartridge from its bag. 4 Remove the packing tape and thoroughly shake the cartridge from side-to-side to distribute the toner . Save the box and the cover for shipping. NOTE: If toner comes into contact with your clothi ng, wipe the toner off with a dry cloth and wash your clothing in cold water . Hot water se ts toner i[...]

256 Cleaning the D rum If there ar e streaks or spots on your print, the Organic Photo Conductor (OPC) drum of the toner cartridge may requir e cleaning. 1 Before setting the cleaning procedure, ensur e that pape r is loaded in the paper tray . 2 Pre s s Setup from the home screen. 3 Pre s s Maintenance Next () . 4 Pre s s Clean Drum . The printer [...]

257 Ordering Supplies Y ou can order supplies using the D ell T o ner Management System or the Dell P rinter Configuration W eb T ool . If your printer is connected to a network, type your printer ’s IP addr ess in your W eb browser and click the toner supplies link. 1 Double-click the Dell 2355dn Las er MFP T oner Reorder icon on your desktop. O[...]

258 NOTE: Refer to the following table to order toner cartridges. T oner cartridge Part number Dell Standard Capacity T oner Cartridge (3,000 pages a ) a ISO standard page coverage in accord ance with ISO/IEC 19752 testing methodology. CR963 Dell High Capacity T oner Cartridge (10,000 pages a )Y T V T C[...]

T roubleshooting Clearing Jams in th e DADF Clearing Jams in th e Paper T ray Clearing LCD Error Messages Solving Problems[...]

260 Clearing Jams in the DADF When a document jams while it passes throug h the DADF , a warning message appears on the display . NOTE: T o prevent document jams, use the document gl ass for thick, thin or mixed documents. 1 Remove the remaining documents from the DADF . If the document is jammed in the pape r feed area: a Open the DADF cover . b R[...]

261 a Open the DADF cover . b Open the document input tray upwards an d pull the document gently out of the DAD F . c Remove the document by gently pulling it ou t.[...]

262 d Close the D ADF cover and the document in put tray . Then load the documents back into the D ADF . If the document is jammed in the duplex path: a Open the DADF cover . b Open the DADF inner cover .[...]

263 c Remove the document by gently pulling it ou t. d Close the D ADF inner cover and the DADF cover . Then load the documents back into the DADF . 2 If you cannot see the paper or cannot pull the jammed paper out, open the document cover . 3 Remove the document from the feed area by carefully pulling it g ently to the right.[...]

264 4 Close the document cover . Then load the documents back into the D ADF . Clearing Jams in the Paper T ray When a paper jam occurs, Pa p e r J a m appears on the display . Refer to the table below to locate and clear the paper jam. T o avoid tearing the paper , pull the jammed pa per out gently and slowly . F ollow the steps below to clear the[...]

265 Paper Feed Jam (tray 1) 1 Open and close the front cover . The jamme d paper automatically exits the printer . If the paper does not exit, go to the next step. 2 P ull the paper tray open. 3 Remove the paper by gently p ulling it straight ou t.[...]

266 If you cannot see the paper or the paper does not move when pulled, check the fuser area. F or more information, see " Fu s e r A r e a J a m " . 4 Insert the paper tray into the printer until it snaps into place. P rinting automatically resumes. Paper Feed Jam (opt ional tray 2) 1 Pu ll the optional tray 2 open. 2 Remove the jammed p[...]

267 If you cannot see the paper in this area or th e paper does not move when pulled, go to the next step. 3 P ull the tray 1 half way out. 4 P ull the paper straight up and out. 5 Insert the trays back into the printer . P rinting automatically resumes.[...]

268 MPF Jam 1 If the paper is not feeding properly , pull the paper out of the printer . 2 Open and close the front cover to resume printing. Fuser Area Jam NOTICE: The fuser area is hot. T ake care when removing paper from the printe r . 1 Open the front cover and lightly pull the toner cartridge straight out. 2 Remove the paper by gently p ulling[...]

269 3 Replace the toner cartridge and close the front cover . P rinting automatically resumes. Paper Exit Jam 1 Open and close the front cover . The jamme d paper automatically exits the printer . If the paper does not exit, go to the next step. 2 Gently pull the paper out of the output tray .[...]

270 3 If you cannot see the paper in the output tr ay or the paper does not move when pulled, open the r ear door . 4 If you see the jammed paper , push the two blue pressur e levers down and remove the paper . Skip to step 9 . If you do not see the pape r , go to the next step. 5 F ully open the r ear door , as shown.[...]

271 6 Unfold the duplex guide fully . 7 While pushing the fuser lever to the right, open the fuser door . NOTE: Ensure that to unfold the duplex guide before opening the fuser door or you may damage the fuser door .[...]

272 8 Pu ll the jammed paper out. If the jammed paper does not move when you pull, push the two blue pressure levers up to loosen the paper , and then remove it. 9 Return the fuser door , and duplex guide to their original position. 10 Close the rear door . 11 Open and close the front cover . P rinting automatically resumes.[...]

273 Duplex Jam Duplex Jam 0 1 P ull the duplex unit out of the printer . 2 Remove the jammed paper from the duplex unit. If the paper does not come out with the du plex unit, r emove the paper from the bottom of the printer .[...]

274 3 Pu sh the duplex unit to the printer . 4 Open and close the front cover . P rinting automatically resumes. CAUTION: If you do not push the duplex unit correctly , paper jam may occur . Duplex Jam 1 1 Open the rear door . 2 Unfold the duplex guide fully . 3 Pu ll the jammed paper out.[...]

275 4 Return the duplex guide and close the r ear door . 5 Open and close the front cover . P rinting automatically resumes. T ips for A voiding Paper Jams By selecting the correct paper types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined in " Clearing Jams in the P aper T ray " . • F ollow the proc[...]

276 Clearing LCD Error Messages NOTE: Y ou may see an exclamation mark ( ) or a cross mark ( ) on the upper of the display, in that case, press the cross ma rk to browse detailed message. NOTE: [xxx] indicates the media type. NOTE: [yyy] indicates the tray . NOTE: [zzz] indicates the paper size. NOTE: Some error messages are provided with graphical[...]

277 Duplex Unit is not installed The duplex unit is not installed. Check duplex unit. P aper jam in duplex unit P a per has jammed during duplex printing. Clear the jam. See " Duple x Jam 0 ". P aper jam in duplex path P aper has jammed during duplex printing. Clear the jam. See " Duplex Jam 1 ". Email Job is completed with erro[...]

278 Email Job is completed with error : Po p 3 There is a problem in POP3. Configure the POP3 setting. Fa x U n i t E r r o r A problem has occurred in the fax unit. Unplug the power cord and plug it back in. If the problem persists, please call for service. F ax Job is comple ted with error Incompatiable The receiving fax number is classified as j[...]

279 Hub is not supported USB hub device should not be connected with USB memory port. Remove the USB hub device from USB memory port. Invalid Cartridge The toner cartridge you have installed is not for your printer . Install a Dell-genuine toner cartridge, designed for your printer . IP Conflict The IP address is used by another user . Check the IP[...]

280 Check Cartridge A rea P aper has jammed in the fuser area. Clear the jam. See " Fu s e r A r e a J a m ". F user Door Open The fuser door is not secur ely latched. Open the rear door and close the fuser door until it locks into place. F or the location of the fuser door , see " Pa p e r E x i t J a m ". Rea r C ov er is o pe[...]

281 To n e r A l m o s t E m p t y Rep la ce T o ne r N ow The toner cartridge is empty . Replace the toner cartridge with a new one. See " Replacing the T oner Cartridg e ". To n e r E x h a u s t e d The lifespan of the toner cartridge is r eached. The toner cartridge is empty . Replace the toner cartridge with a new one for the best pr[...]

282 Solving Problems The following chart l ists some condit ions that may occur and the recommend ed solutions. F ollow the su ggested solutions until the problem is corrected. If the problem persists, contact Dell. Paper Feeding Prob lems Condition Suggested solutions P a per is jammed during printing. Clear the paper jam. See " Clearin g Jam[...]

283 Printing Probl ems Condition Possible cause Suggested solutions The printer does not print. The printer is not r eceiving power . Check the power cor d connections. Check the pow er switch and the power source. The printer is not sele cted as the default printer . Select Dell 2355dn Laser MFP as your default printer in your Wi n d o w s . Click[...]

284 Half the page is blank. The page orientation setting may be incorre ct. Change the page orientation in your application. See " Basic Ta b ". The paper size and the paper size se ttings do not match. Ensure th at the paper size in the pri nter driver settings matches the paper in the tray . The printer prints, but the text is wrong, ga[...]

285 Printing Qualit y Problems The inside of the printer may be dirty or improper pa per loading may reduce the pr int quality . See the table below to clear the problem. Condition Suggested solutions Light or f aded print If a vertical white stre ak or faded area appears on the page: • The toner su pply is low . Y ou may be able to temporarily e[...]

286 White Spots White spots appears on the page: • The paper is too roug h and a lot of dirt from a paper falls to the in ner devices within the machine, so the transfer roller may be dirty . Clean the inside of your machin e. Contact a service rep resentative. • The paper path may need cleaning. Con tact a service representative. Ve r t i c a [...]

287 V ertical repe titive defect s If marks repeatedly appear on the printe d side of the page at even intervals: • The toner car tridge may be damag ed. If a re petitive mark occurs on the page, print a cleaning sheet several tim es to clean the cartridge; see " Cleaning the Drum " . Afte r the printout, if you still have the same prob[...]

288 Curl or wave • Ensur e that the paper is loaded properly . • Check the paper type and quality . Both high temperatu res and humidity can caus e paper curl. See " P aper Spe cifications ". • T urn over the stack of paper in the paper tray . Also try rotating the paper 180° in the paper tray . • T ry printing to the rear door .[...]

289 Loose toner •C l e a n t h e i n s i d e o f the printer . See " Cleaning the Interi or ". • Check the paper typ e and quality . See " P aper Specifications ". • Install a new toner cartri dge. See " Replacing the T oner Cartridge ". • If the problem persists, the printer may requ ire repair . Contact a ser[...]

290 Fax Problems Condition Suggested solutions Receiving fax calls ar e not being answered by the printer • Rec e iv e M od e set to Te l mode. (manua l receive mode ) • The ri ngs-to-ans wer setting mi gh t not be set correctly . (Under Ans/ F ax mode, set the Ring to Answer to a digit greater than the Ring to Answer setting for the T AD.) •[...]

291 Receiving F axes ar e not been printed by the printer Rec ei ve Forw ar d feature might be turned Off , try enabling this se tting. Y ou can set the printer to forward a ll incoming faxes to specified e-mail addr esses. Please carry out Fa x Line T est from Op-panel to confir m line status. Se e " T esting F ax line connect ion ". The[...]

292 Copying Problems The document stops in the middle of faxing. While faxing through D ADF any documents smaller than 5.59 by 5.83 in. (142 by 148 mm) or larger than 8.5 by 14 in. (216 by 356 mm) might result into jam inside D ADF . See " Clearing Jams in the DADF ". Out of Memory . Y ou might be sending a fax that is too large, or the r[...]

293 Scanning Problems F ewer c opies from th e toner cartridge than e xpected prints out. • Y our originals may contain pict ures, solids or heavy lines. F or example, your originals may be forms, news letters, books or othe r documents th at use more toner . • The document co ver may be left open while copies ar e being made. Condition Suggest[...]

294 Global address problem s Common Windows Problems Condition Suggested solutions LDA P Maximum Query Exceeded... There e xists limitation f or number of resu lts from the LDAP server for each LD AP query . The range for the number of results is 0~100. Set the query between 1 and 100. LDA P Ser ver Au thentication F ailed... If a device has invali[...]

295 NOTE: Refer to Mac OS User’ s Guide that came with your computer for further informatio n on Mac OS error messages. Common Linux Problems “F ail T o Print”, “ A printer timeout error occurred.” messages appear . These messages may appear du ring printing. Just keep waiting until the machine finishes printing. If the message appears in[...]

296 The printer does not appear on the scanners list. • Check if your printer is attach ed to yo ur co mp ut e r . En s ure th at it i s c on ne ct e d p ro pe rl y v i a the USB p ort and is turned on. • Check if the scanner driver for your prin ter is i nstalled in your syst em. Open MFP Configurat or , swi tch to Scanne rs config uration, th[...]

297 Common Macintosh Problems Problems in the choose r NOTE: Refer to Mac OS User’ s Guide that came with your computer for further informatio n on Mac OS error messages. Can’t scan via Gimp Fr o n t - en d . • Check if Gimp F ront-end has “Xsane:Dev ice di alog.” on the “ Acquire” menu. If not, you should inst all Xsane plug-in f or [...]

298 T roubleshooting PostScript (PS) Error s NOTE: T o receive a printed or screen displayed message when PS errors occur , open t he Print Options window and click the desired selection next to the PostScript errors section. Problem Possible Cause Solution P ostScript file cannot be printed. The P ostScript option ma y not be installed. P rint a c[...]

Installing Accessories Precautions When In stalling Printer Accessories Installing Printer Me mory Installing an Optional T ray 2 Installing Wirel ess Network interface card[...]

300 Precautions When Installing Printer Accessories Never remove the control board while the printer is plugged in. T o avoid the possibility of an electrical sh ock, always disconnec t the power cor d when installing or removing ANY intern al or external printer option. The control board and internal printer memory are sensitive to static electric[...]

301 5 P ress the memory module into the slot with care until you hear a “click ”. NOTE: The notches and grooves illustrated abo ve may not match those on an actual DIMM and its slot. 6 Replace the control board cover . 7 Reconnect the power cord and printe r cable, and turn the printer on. After installing the memory DIMM, printer drivers will [...]

302 Installing an Optional T ray 2 Y ou can increase the paper handlin g capacity of your printer by in stalling an optional tray 2. This tray holds 250 sheets of paper . 1 P ower the printer off and unplu g all cables from the pr inter . 2 Remove the packing tape and the tape fast ening the optional tray 2 cable from the bottom of the optional tra[...]

303 5 Connect the cable into the connector on the back of the printer . 6 Load paper in the optional tray 2. F or info rmation about loading paper in this tray , see " Loa di ng P ap er ". 7 Reconnect the power cord and cables and then power the printer on. After installing the optional tray 2, prin ter driver s will automatically sense t[...]

304 Installing Wireless Network interface card The machine is equipped w ith a network interface which all ows you to use your printer on a network. Y ou can also purchase a wireless network interface card to enable the use of the printer in wireless network environments. F or in formation about installing the network printer server , see the netwo[...]

Specifications General Specifications Scanner and Copier Spe cifications Printer Specifications Facsimile Specifications Paper Specificati ons[...]

306 General Specifications Item Description DADF input capacity Up to 50 sheets (20 lb, 75 g/m 2 ) DADF document size W idth: 5.6-8.5 in. (142-216 mm) Length: 5.8-14 in. (148-356 mm) P a per input capacity P a per tray (tray 1 and optional tray 2): 250 sheets 75 g/m 2 (20 lb) MPF : p lain paper 50 sheets 75 g/m 2 (20 lb) , special paper: 5 sheets 7[...]

307 Scanner and Copier Specifications T oner cartridge life b Dell Standar d Capacity T oner Cartridge life: 3,000 pages Dell High Capacity T oner Cartridge life: 10,000 pages P rinter dimension (W x D x H) 18.3 x 17.5 x 18.1 in. (465 x 445 x 460 mm) Random Access Memory DDR2 SDRA M 256 MB(Basic) / 512 MB(Max) W eight Net: 20.2 Kg (including toner [...]

308 Scan speed (T ext mode) docume nt glass: 15 (lineart), 20 (gray), 30 (color) seconds DADF : 15 (lineart), 20 (gray), 30 (color) seconds First Copy Out Time (FCOT) a F rom Standby Mode: • via DADF : As Quick as 15 seconds • via Platen: As Quick as 8.5 seconds F rom Sleep Mode: •v i a P l a t e n : A s Q u ick as 35 seconds Copy speed SDMC [...]

309 Printer Specifications Item Description P rinting method Laser Beam P rinting P rinting speed (Simplex) Letter: up to 35 ppm (pages per minute) A4: up to 33 ppm P rinting speed (Duplex) Letter: up to 21 ipm (images per minute) A4: up to 20 ipm P aper size P aper tray (tray 1 and optional tray 2): Letter , A4, Legal, Oficio, F olio , A5, A6, Ex [...]

310 F irst P age Out T ime (FPOT) From Standby mode: Less than or equal to 8.5 seconds F rom Sleep mode: Less than 24 seconds (Measured after less than 10 minutes in power sav e mode) Item Description[...]

311 Facsimile Specifications Item Description Compatibility ITU- T Group 3 Applicable line P ublic Switched T ele phone Network (PSTN) or behind P ABX Data coding MH/MR/MMR (ECM Mode ) and JPEG/JBIG for color fax transmission Modem speed 33.6 Kbps T ransmiss ion speed Approx. 3 seconds/page * T ransmission time applies to me mory transmission of te[...]

312 Paper Specifications Overview Y our printer accepts a va riety of print materials, such as cut-sheet paper (including up to 100 percent re cycled fiber cont ent paper), envelopes, labels, transparencies and custom-size paper . P roperties, such as we ight, composition, g rain and mo isture content, are important factors affecting the printer ?[...]

313 Supported Sizes of Paper NOTE: Y ou may exp erience jams when using print materials with a length of less than 127 mm (5 inches). For optimum performance, ensure that you are storing and handling the paper cor rectly. Please refer to " Printer and Paper Storage Environment ". Paper Dimensio ns a a The printer supports a wide rang e of[...]

314 NOTE: Y ou can use A4, Letter , Folio, Oficio, Legal-sized paper for duplex printing. Guidelines for Using Paper F or the best result, use conventional 75 g/m 2 (20 lb) paper . Ensure that the pap er is of good quality , and free of cuts, nicks, tears, spots, lo ose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure o[...]

315 Paper Specifications Paper Output Capa city Printer and Pap er Storage Environment P aper stora ge environmental conditions directly affect the feed operation. Ideally , the printer and paper storage environment should be at or near room temperatur e, and not too dry or humid. Remember that paper is hygroscopic; it absorbs and loses moistur e r[...]

316 Unopened paper in sealed reams can re main st able for s everal months before use. Opened packages of paper have more potential for en vironment damage, especially if they are not wrapped with a moisture-proof barrier . The paper storage environment should be properly maintained to ensure optimum performance. The requir ed condition is 20° C t[...]

317 Index A Addres s Book, use, 167 alarm sound, 184 Ans/F ax mode, r eceiving mode, 186 auto fit, special copy , 136 automatic r edialing, 192 B booklet printing, 117 C cartridge installing, 2 9 o r d e r i n g , 257 redistributing, 2 5 2 replacing, 2 5 4 cleaning drum, 2 5 6 exterior , 2 4 8 interior , 2 4 8 scanner , 2 5 1 clone, special copy , [...]

318 G graphic properties, printing, 107 group dial, faxing dialing, 2 0 0 editing, 1 9 8 setting, 1 9 7 group number , email assigning, 1 6 8 d e l e t i n g , 169 editing, 1 6 9 H help, 112 I ID card, special copy , 138 ID, setting, 182 installing memory , 3 0 0 toner cartridge, 2 9 IP , setting, 59 J jam, clearing document, 2 6 0 paper , 2 6 4 L [...]

319 multiple pages on one sheet, 1 1 3 posters, 1 1 6 problem, 2 8 3 using overlays, 1 2 2 watermarks, 1 1 9 priority fax, 202 problem, solve Wi n d o w s , 2 9 4 problem, solving c o p y i n g , 292 error messages, 2 7 6 faxing, 2 9 0 paper feeding, 2 8 2 printing, 2 8 3 printing quality , 2 8 5 PS errors, 2 9 8 scanning, 2 9 3 R rea r ou tp u t, [...]