Dell B1260DN manual

BASIC User’s Guide Dell B1260dn BASIC User’s Guide IMAGINE THE POSSIBILITIES This guide provides information concer ning installation, basic operation and troubleshooting on windows. ADVANCED This guide prov ides informatio n about insta llation, advanced configu ration, operation and troubleshooting on vari ous OS environm ents. Some features [...]

2 BASIC 1 . Introduction Key benefits 4 Features by models 6 Useful to know 7 About this user’s guide 8 Safety information 9 Machine overview 14 Control panel overview 16 Turning on the machine 17 Installing the driver locally 18 Reinstalling the driver 20 2 . Learning the Basic Usage Printing a test page 22 Media and tray 23 Basic printing 33 3 [...]

1. Introduction This chapter provides info rmation you need to know before using the machine. •K e y b e n e f i t s 4 • Features by models 6 • Useful to know 7 • About this user’s guide 8 • Safety information 9 • Machine overview 14 • Control panel overview 16 • Turning on the machine 17 • Installing the driver locally 18 • R[...]

Key benefits Environmentally friendly • To save toner and paper, this machine supports the Eco featur e. • To save paper, you can print multiple page s on a single sheet of paper (see "U sing advanced print features" on page 109). • To save paper, you can print on both side s of the paper (double-sided printing) (see "Using adv[...]

Key benefits • Print posters: The text and pictures of each page of y our document are magnified and printed across the multiple sheets of paper and can then be taped together to form a poster (see " Using advanced print features" on page 109). • You can print in various operating system s (see "System requi rements" on page[...]

Features by models Some features and optional goods may not be available depending on model or country. Operating System ( ● : Included, Blank: Not available) Software ( ● : Included, Blank: Not available) Variety feature ( ● : Included, Blank: Not available) Operating System B1260dn Windows ● Macintosh ● Linux ● Unix ● Software B1260[...]

Useful to know Where can I download the machine’s driver? • Visit www.support.dell.com to download the latest machine’s driver, and inst all it on your system. Where can I purchase a ccessories or supplies? • Inquire at a Dell distribu tor or your retailer. • Visit www.support.dell.com . Select your country/regio n to view product service[...]

8 1. Introduction About this user’s guide This user's guide provides information for your basic unde rstanding of the machine as well as detailed st eps to explain machine usage. • Read the safety in formation before using the machine. • If you have a problem using the mach ine, refer to the troubleshooting chapter. • Terms used in thi[...]

9 1. Introduction Safety information These warnings and precau tions are included to pr event injury to you and others, and to prevent any potential damage to your machine. Be sure to read and understand all of these instructions before using the machine. After reading this section, keep it in a sa fe place for future reference. 3 Important safety [...]

Safety information 10 1. Introduction Caution 5 Operating method Caution During an electrical storm or for a period of non-operation, remove the power plug from the electrical outlet. This could result in electric shock or fire. Be careful, the paper output area is hot. Burns could occur. If the machine has been dropped, or if the cabinet appears d[...]

Safety information 11 1. Introduction 6 Installation / Moving Warning Caution Do not block or push objects into the ve ntilation opening. This could result in elevated component temperatures whi ch can cause damage or fire. Use of controls or adjustments or performance of procedures other than those spe cified here in may result in hazardous radiat[...]

Safety information 12 1. Introduction 7 Maintenance / Checking Caution Use the power cord supplied with your machine for safe operation. If you are using a cord which is longer than 2 meters (6 feet) with a 110V machine, then the gauge should be 16 AWG or larger. Otherwise, it can cause damage to the machine, and could result in elect ric shoc k or[...]

Safety information 13 1. Introduction 8 Supply usage Caution Keep the power cable and the contact surface of the plug clean from dust or water. Otherwise, this could result in electric shock or fire. • Do not remove any covers or gu ards that are fastened with screws. • Fuser units should only be repaired by a certified service technician. Repa[...]

14 1. Introduction Machine overview 9 Accessories Power cord Software CD a a. The software CD contains the pri nter drivers, user’s guide , and software applicatio ns. Misc. accessories b b. Miscellaneous ac cessories included with your machine may vary by country of purchase and specif ic model. Quick installation guide[...]

Machine overview 15 1. Introduction 10 Front view • This illustration may differ from your machine depending on its model. • Some features and optional goods may not be available depending on model or country. 11 Rear view • This illustration may differ from yo ur machine depending on its model. • Some features and optional goods may not be[...]

16 1. Introduction Control panel overview This control panel may differ from yo ur machine depending on its model. There are various types of control panels. 1 Toner LED Shows the status of the toner (see "Status LED" on page 55). 2 (Status LED) Shows the status of your machine (see "Status LED" on page 55). 3 Eco Enters eco mod[...]

17 1. Introduction Turning on the machine 1 Connect the machine to th e electricity supply first. Press the power key or turn the switch on if the machine has a power switch. 2 1[...]

18 1. Introduction Installing the driver locally A locally connected machine is a machin e directly attached to your computer using the cable. If your machine is attached to a network, skip the following steps below and go on to installing a n etwork connected machine’s driver (see "Installing driver over th e network" on page 81). • [...]

Installing the driver locally 19 1. Introduction 4 Select Connect to the comput er using USB Cable . Click Next . 5 Follow the instructions in the installation window.[...]

20 1. Introduction Reinstalling the driver If the printer driver does not work properly, follow the steps below to reinstall the driver. 13 Windows 1 Make sure that the machine is connected to your computer and powered on. 2 From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Maintena[...]

2. Learning the Basic Usage After installation is complete, you may wa nt to set the ma chine’s default settings. Refer to the next secti on if you would like to set or change values. This ch apter provides inform ation about the overall menu structure an d the basic setup options. • Printing a test page 22 • Media and tray 23 • Basic print[...]

22 2. Learning the Basic Usage Printing a test page Print a test page to make sure that the machine is operating correctly. To print a test page: In ready mode, pr ess and hold ( Info ) button for about 4 seconds until the status LED blinks, and release.[...]

23 2. Learning the Basic Usage Media and tray This chapter provides info rmation o n how to load print medi a into your machine. • Using print media that does not me et these specifications may cause problems or require repairs. Such repairs are not covered by Dell ’s warranty or service agreements. • Make sure not to use the inkjet phot o pa[...]

Media and tray 24 2. Learning the Basic Usage Paper type available for duplex printing Depending on the power voltage your ma chine uses, available paper types for duplex printing differs. Refer to the below table. Power voltage Available paper 110V Letter, Legal, US Folio, Oficio 220V A4[...]

Media and tray 25 2. Learning the Basic Usage 2 Loading pape r in the tray When printing using the tray, do not load paper on the manual feeder, it may cause a paper jam.[...]

Media and tray 26 2. Learning the Basic Usage 3 Loading in manual feeder The manual feeder can hold special sizes and types of prin t material, such as postcards, note cards, and envelopes. Tips on using the manual feeder • Load only one type, size and weight of pr int media at time in the ma nual feeder. •I f y o u s e l e c t Manual Feeder fo[...]

Media and tray 27 2. Learning the Basic Usage[...]

Media and tray 28 2. Learning the Basic Usage 4 Printing on special media The table below shows the specia l media usable in each tray. The media types are shown in the Printing Preferences . To get the highest printing quality, select th e proper media type from the Printing Preferences window > Paper tab > Paper Type (see "Opening prin[...]

Media and tray 29 2. Learning the Basic Usage To print an envelope, place it as shown in the following figure. If envelopes are printed out with wrinkles, crease, or black bold lines, open the rear cover and try printing again. Keep the rear cove r opened during printing. If you select Envelope from the Printing Preferences window, but the printed [...]

Media and tray 30 2. Learning the Basic Usage Transparency To avoid damaging the ma chine, use only transparen cies designed for use in laser printers. • Must withstand the mach ine’s fusing temperature. • Place them on a flat surface after removing them from th e machine. • Do not leave unused transpare ncies in the paper tray for long. Du[...]

Media and tray 31 2. Learning the Basic Usage - Curl: Must lie flat with no more than 13 mm of curl in any direction. - Condition: Do not use labels with wr inkles, bubbles, or other indications of separation. • Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing , which [...]

Media and tray 32 2. Learning the Basic Usage 5 Setting the paper size and type After loading paper in the paper tray, set the paper size and type. Open the Printing Preferences (see "Opening printing preferences" on page 34) and set the paper si ze and type in the Paper tab. If you want to use special-sized pa per such as billing paper, [...]

33 2. Learning the Basic Usage Basic printing 7 Printing If you are a Macintosh, Linux, or Un ix OS user, refer to the "Macintosh printing" on page 115 or "Linux printi ng" on page 117 or "Unix printing" on page 119. The following Printing Preferences window is for Notepad in Windows 7. 1 Open the document you want to [...]

Basic printing 34 2. Learning the Basic Usage 9 Opening printing preferences • The Printing Preferences window that appears in this user’s guide may differ depending on the machine in use. However, the composition of the Printing Preferences window is similar. • When you select an option in Printing Preferences , you may see a warning mark or[...]

Basic printing 35 2. Learning the Basic Usage 1 Change the settings as needed on each tab. 2 Enter a name for the item in the Favorites input box. 3 Click ( Add ). When you save Favorites , all current driver settings are saved. Select more options and click ( Update ), settings will be added to the Presets you made. To use a saved setting, select [...]

Basic printing 36 2. Learning the Basic Usage Setting eco mode on the control panel • The settings set from the machine’s driver override the settings on the control panel. • If you set the ec o mode on with a password from the Embedded Web Service ( Settings tab > Machine Settings > System > Eco > Settings ), the Onforce message [...]

3. Maintenance This chapter provides inform ation about purc hasing supplies, acces sories and maintenance parts ava ilable for your machine. • Ordering supplies and accessories 38 • Available supplies 39 • Storing the toner cartridge 40 • Redistributing toner 42 • Replacing the toner cartridge 43 • Cleaning the machine 44 • Tips for [...]

38 3. Maintenance Ordering supplies and accessories Available accessories may differ from country to coun try. Contact your sales r epresenta tives to obtain the list of available su pplies, and maintenance parts. To order Dell-authorized su pplies and accessories visit www.dell.com/supplies , or contact your local Dell de aler or the retailer wher[...]

39 3. Maintenance Available supplies When supplies reach the end of their life spans, you can order the followi ng types of supplies for your machine: Depending on the options, percentage of image area, and job mode used, the toner cartridge’s lifespan may differ. When purchasing new toner cartridges or other supplies, these must be purchased in [...]

40 3. Maintenance Storing the toner cartridge Toner cartridges contain components that are sensitive to light, temperature and humidity. Dell suggests users follow these recommendations to ensure optimal performance, highes t quality, and longest life from your new Dell toner cartridge. Store this cartridge in the same enviro nment in which the pri[...]

Storing the toner cartridge 41 3. Maintenance 3 Estimated cartridge life Estimated c artridge life th e life of th e toner cartridge (or imaging unit) yield depends on the amount of to ner that print jobs requir e. The actual print yield may vary depending on the print densi ty of the pages you print on, operating environment, percentage of image a[...]

42 3. Maintenance Redistributing toner When the toner cartridge is near the end of its life: • White streaks or light printing occurs and/or density variat ion side to side. • The Toner LED blinks yellow. If this happens, you can temporari ly improve print quality by redistributing the remaining tone r in the cartridge. In some case s, white st[...]

43 3. Maintenance Replacing the toner cartridge • Before opening the front cover, close the output support first. • Do not use sharp objects such as a knife or scissors to open th e toner cartridge package. They might scratch the drum of the c artridge. • If toner gets on your clothing, wipe it o ff with a dry cloth and wash clothing in co ld[...]

44 3. Maintenance Cleaning the machine If printing quality problems occur or if yo u use your machine in a dusty environment, you need to clean yo ur machine regularly to keep it in the best printing condition and use yo ur machine longer. • Cleaning the cabinet of the machine with cleaning materials cont ai ning large amounts of a lcohol, solven[...]

Cleaning the machine 45 3. Maintenance Use a dry lint free cloth when cleaning the inside of the machine, be careful not to damage the transfer roller or any other in side parts. Do not use solvents such as benzene or thinner. Printing quality problems can occur and cause damage to the machine. 1 2 2 1 2 1[...]

Cleaning the machine 46 3. Maintenance 6 Cleaning the pickup roller • Use a dry lint-free cloth to clean the machine. • If your machine has a power switch, turn the power switch off before cleaning the machine. 2 2 1 1[...]

47 3. Maintenance Tips for moving & storing your machine • When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the machine ma y be contaminated by toner , which can cause damage to the machine or reduce print quality. • When moving the machine, make sure at least tw o people are holding th e machine securel[...]

4. Troubleshooting This chapter gives helpful in formation for what to do if you encounter an error. • Tips for avoiding paper jams 49 • Clearing paper jams 50 • Understanding the status LED 55 This chapter gives helpful in formation for what to do if you encounter an error. If your machine has a display screen, check the me ssage on the disp[...]

49 4. Troubleshooting Tips for avoiding paper jams By selecting the correct media types, most pa per jams can be avoided. To avoid paper jams, refer to the following guidelines: • Ensure that the adjustable guid es are positioned correctly (see "Tray overview" on page 23). • Do not overload the tray. Ensure that the paper level is b e[...]

50 4. Troubleshooting Clearing paper jams To avoid tearing the paper, pull the jammed paper out slowly and gently. 1 In tray 1[...]

Clearing paper jams 51 4. Troubleshooting 2 In the manual feeder[...]

Clearing paper jams 52 4. Troubleshooting 3 Inside the machine • The fuser area is hot. Take care when removing paper from the machine. • Before opening the front cover, close the output support first. 1 2[...]

Clearing paper jams 53 4. Troubleshooting 4 In the exit area[...]

Clearing paper jams 54 4. Troubleshooting 5 In the duplex area 1 2 1 2[...]

55 4. Troubleshooting Understanding the status LED The color of the LED indicates the machine's current status. • Some LEDs may not be available depending on model or country. • To resolve the error, look at the error message an d its instructions from the troubleshooting part. • You can also r esolve the error wi th the guidelines from [...]

Understanding the status LED 56 4. Troubleshooting 7 Toner LED/ Power LED Status Description (Toner LED) Orange Blinking Small amount of toner is left in the cartridge. The estimated cartridge life of toner is close. Prepare a new cartridge for replacement. You may temporarily increase the printing quality by redistributing the toner (see "Red[...]

5. Appendix This chapter provides product specifications an d information conce rning applicable regulations. •S p e c i f i c a t i o n s 5 8 • Dell technical support policy 65 • Contacting Dell 66 • Warranty and return policy 67 •C o p y r i g h t 6 8[...]

58 5. Appendix Specifications 1 General specifications The specification values listed below ar e subject to change without no tice. See www.dell.com or support.dell.com for possible chan ges in information. Items Description Dimension Width x Length x Height 348 x 338 x 19 7 mm (13.7 x 13.3 x 7.7 inches) Weight Machine with consumables 7.2 kg (15.[...]

Specifications 59 5. Appendix 2 Print media specifications Type Size Dimensions Print media weight/Capacity a Tray Manual feeder b Plain paper Letter 216 x 279 mm (8.5 x 11 inches) 7 0 to 90 g/m 2 (1 9 to 24 lbs bond) • 250 sheets of 80 g/m 2 (21 lbs bond) 7 0 to 9 0 g/m 2 (1 9 to 24 lbs bond) • 1 sheet of 80 g/m 2 (21 lbs bond) Legal 216 x 356[...]

Specifications 60 5. Appendix Thicker paper Refer to the Plain paper section Refer to the Plain paper sect ion Not available in a tray. 164 to 220 g/m 2 (44 to 59 lbs bond) Thin paper Refer to the Plain paper section Refer to the Plain paper section 60 to 70 g/m 2 (16 to 19 lbs bond) 60 to 70 g/m 2 (16 to 19 lbs bond) Transparency Letter, A4 Refer [...]

Specifications 61 5. Appendix 3 System requirements Microsoft® Windows® • Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems. • Users who have administrator rights can insta ll the software. • Windows Terminal Services is compatible with your machine. • For Windows 2000, Services Pa ck 4 or higher[...]

Specifications 62 5. Appendix Macintosh Operating system Requirements (Recommended) CPU RAM Free HDD space Mac OS X 10.4 • Intel® processors •P o w e r P C G 4 / G 5 • 128 MB for a powerPC based Mac (512 MB) • 512 MB for an Intel-based Mac (1 GB) 1 GB Mac OS X 10.5 • Intel® processors • 867 MHz or faster Power PC G4/ G5 512 MB (1 GB) [...]

Specifications 63 5. Appendix Linux Unix Items Requirements Operating system Fedora 5~13 (32/ 64 bit) OpenSuSE® 10.2, 10.3, 11.0, 11.1, 11.2 (32/64 bit) SuSE 10.0, 10.1 ( 32 bit) Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10, 9.04, 9.10, 10.0 4 (32/64 bit) Mandriva 2007, 2008, 2009, 2009.1, 2010 (32/64 bit) Debian 4.0, 5.0 (32/64 bit) Redhat® Enterpr[...]

Specifications 64 5. Appendix 4 Network environment Network and wireless models only (see "Features by models" on page 6). You need to set up the network protocols on the machine to use it as your network machine. The following table shows the networ k environments supported by the machine. Items Specifications Network interface • Ether[...]

65 5. Appendix Dell technical support policy Technician-assisted technical support requires the cooperation and participation of the customer in the troubleshooting process and provides for restoration of the Operating System, application so ftware, and hardware drivers to the original default configurati on as shipped from Dell, as wel l as the ve[...]

66 5. Appendix Contacting Dell You can access Dell Support at support.dell.com . Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requ ested details to access help tools and information. You can contact Dell electronical ly using the following addresses: • World Wide Web - www.dell.com/ - www.dell.com/ap/ (Asian/Pacific cou[...]

67 5. Appendix Warranty and return policy Dell Inc. (“Dell”) manufact ures its hardware products from parts and components that are new or equivalent to new in accordance with industry-sta ndard practices. For information about th e Dell warranty for your printer, refer to the Product Information Guide .[...]

68 5. Appendix Copyright Information in this document is subject to change without notice. ©2012 Dell Inc. All rights reserved. Reproduction of these materials in any ma nner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell , the Dell logo, and Dell Toner Management System are tradema[...]

ADVANCED User’s Guide Dell B1260dn ADVANCED User’s Guide IMAGINE THE POSSIBILITIES This guide provides information about installation, advanced configuration, operation and troubleshooting on various OS environments. Some features may not be availa ble depending on model or country. BASIC This guide provides informatio n concerning installation[...]

70 ADVANCED 1 . Software installation Installation for Macintosh 72 Reinstallation for Macintosh 73 Installation for Linux 74 Reinstallation for Linux 75 2 . Using a network-connected machine Useful network programs 77 Wired network setup 78 Installing driver over the network 81 IPv6 configuration 87 AirPrint 89 Google Cloud Print 90 3 . Useful man[...]

1. Software installation This chapter provides instructions for installing ess ential and help ful softwar e for use in an en vironment where the machine is connected via a cable. A loca lly connected machine is a machine dire ctly attached to your computer using the cable. If your machine is attached to a ne twork, skip the following steps be low [...]

72 1. Software installation Installation for Macintosh 1 Make sure that the machine is connected to your computer and powered on. 2 Insert the supplied software CD into your CD-ROM drive. 3 Double-click the CD-ROM icon that appears on your Macintosh desktop. 4 Double-click the MAC_Installer folder > Installer OS X icon. 5 Click Continue . 6 Read[...]

73 1. Software installation Reinstallation for Macintosh If the printer driver does not work properly, uninstall the driver and reinstall it. 1 Make sure that the machine is connected to your computer and powered on. 2 Insert the supplied software CD into your CD-ROM drive. 3 Double-click the CD-ROM icon that appears on your Macintosh desktop. 4 Do[...]

74 1. Software installation Installation for Linux You need to download Linux software packages from the Dell website to install the printer software (http ://www.support.dell.com). 1 Installing the Unified Linux Driver 1 Make sure that the machine is connected to your computer and powered on. 2 When the Administrator Login window appears, type “[...]

75 1. Software installation Reinstallation for Linux If the printer driver does not work properly, uninstall the driver and reinstall it. 1 Make sure that the machine is connected to your computer and powered on. 2 When the Administrator Login window appears, type “root” in the Login field and enter the system password. You must log in as a sup[...]

2. Using a network- connected machine This chapter gives you step-by-step instructions f or setting up a net work connected machine and sof tware. • Useful network programs 77 • Wired network setup 78 • Installing driver over the network 81 • IPv6 configuration 87 • AirPrint 89 • Google Cloud Print™ 90[...]

77 2. Using a network-connected machine Useful network programs There are several prog rams available to setup the network sett ings easily in a network environment. For the network administrator especially, managing several machines on the network is possible. Before using the programs belo w, set the IP address first. 1 Embedded Web Service The w[...]

78 2. Using a network-connected machine Wired network setup You must set up the network protocols on your mach ine to use it on your network. You can use network after connecting network cable to a corresponding port on your machine. • For models that do not have the display screen on the control panel, use the Embedded Web Service or SetIP progr[...]

Wired network setup 79 2. Using a network-connected machine 6 Click the icon (third from left) in the SetIP window to open the TCP/IP configuration window. 7 Enter the machine’s new information into the configuration window as follows. In a corporate intranet, you may need to have this informatio n assigned by a network ma nager before proceeding[...]

Wired network setup 80 2. Using a network-connected machine Find the machine’s MAC address from the Network Configuration Report (see "Printing a network configuration report" on page 78) and enter it without the colons. For example, 00:15:99:29:51:A8 becomes 0015992951A8. 6 Select Apply , then OK , and OK again. 7 Quit Safari . IPv4 co[...]

81 2. Using a network-connected machine Installing driver over the network 5 Windows 1 Make sure that the machine is conne cted to the netwo rk and powered on. Also, your machine’s IP address should have been set. If the “ Found New Hardware Wizard ” appears during the installation procedure, click Cancel to close the window. 2 Insert the sup[...]

Installing driver over the network 82 2. Using a network-connected machine • The Custom in stallation allows you to select the machine’s conne ction and choose individual components to in stall. Follow the instructions on the window. 5 The searched machines will be shown on the screen. Select the one you wish to use and click Next . If you cann[...]

Installing driver over the network 83 2. Using a network-connected machine 14 Open the Applications folder > Utilities > Print Setup Utility . • For Mac OS X 10 .5-10.7, open the Applications folder > Sy stem Preferences and click Print & Fax . 15 Click Add on the Printer List . • For Mac OS X 10.5 -10. 7, click the “ + ” icon.[...]

Installing driver over the network 84 2. Using a network-connected machine 3 Extract the UnifiedLinuxDriver.tar .gz file and open the new directory. 4 Double-click the Li nux folder > install.sh icon. 5 The Dell installer wi ndow opens. Click Continue . 6 The add printer wizard window opens. Click Next . 7 Select network printer and click Search[...]

Installing driver over the network 85 2. Using a network-connected machine 1 From the Dell website, download and unpack the UNIX Printer Driver package to your computer. 2 Acquire root privileges. “ su - ” 3 Copy the appropriate driver archi ve to the target UNIX computer. See administration guide of your UNIX OS for detai ls. 4 Unpack the UNIX[...]

Installing driver over the network 86 2. Using a network-connected machine Setting up the printer To add the printer to your UNIX system, run ‘installprinter’ from the command line. This will bring up the Add Printer Wizard window. Setup the printer in this window according to the following steps: 1 Type the name of the printer. 2 Select the ap[...]

87 2. Using a network-connected machine IPv6 configuration IPv6 is supported properly only in Windows Vi sta or higher. If the IPv6 network seems to not be working, set all the network setting to the factory defaults and try again using Clear Setting . In the IPv6 network environment, foll ow the next proced ure to use the IPv6 address. 9 From the [...]

IPv6 configuration 88 2. Using a network-connected machine 3 When the Embedded Web Service window opens, move the mouse cursor over the Settings of the top menu bar and then click Network Settings . 4 Click TCP/IPv6 on the left pane of the website. 5 Check the IPv6 Protocol check box to activate IPv6. 6 Check the Manual Address check box. Then, the[...]

89 2. Using a network-connected machine AirPrint 11 Setting up AirPrint Bonjour(mDNS) and IPP protocols are re quired on your machine to use the AirPrint feature. You can enable the AirPrint feature by one of the following methods. 1 Check whether the machine is connected to the network. 2 Start a web browser such as Internet Explorer, Safa ri, or [...]

90 2. Using a network-connected machine Google Cloud Print™ Google Cloud Print™ is a ser vice that allows you to prin t to a printer using your smart phone, tablet , or any other web-connected devices. Just register your Google account with the printer, and you are read y to use the Google Cloud Print™ service. You can print your doc ument or[...]

Google Cloud Print™ 91 2. Using a network-connected machine 10 Click Finish printer registration . 11 Click Manage your printers . Now your printer is registered with Google Clou d Print™ service. Google Cloud Print™-ready devic es will appear in the list. 14 Printing with Google Cloud Print™ The printing procedure vari es depending on the [...]

Google Cloud Print™ 92 2. Using a network-connected machine Printing from the Chrome browser The following steps are an examp le of using the Chrome browser. 1 Run Chrome. 2 Open the document or email that you want to print. 3 Click the wrench icon in th e browser’s top right corner. 4 Click Print . A new tab for pr inting appears. 5 Select Pri[...]

3. Useful management tools This chapter introduces manag ement tools provid ed to help you make full use of your machine. • Using Firmware Update Utility 93 • Using Dell Supplies Ordering Utility 94 • Using Embedded Web Service 95 • Using Dell Printer Manager 97 • Using Dell Printer Status 99 • Using the Linux Unified Driver Configurato[...]

93 3. Useful mana gement tools Using Firmware Update Utility Firmware Update Utility a llows you to maintain your machine by upgrading firmware. Availabe for Windows OS users only. 1 From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Firmware Update Utility . 2 Download the latest fi[...]

94 3. Useful mana gement tools Using Dell Supplies Ordering Utility To order replacement toner cartridges or supplies from Dell: Availabe for Windows or Macintosh OS users only. 1 Double-click the Dell Supplies Ordering Utility icon on your desktop. OR From the Start menu, select Programs or All Programs > Dell > Dell Printers > your print[...]

95 3. Useful mana gement tools Using Embedded Web Service • Internet Explorer 6.0 or higher is the minimum requirement for Embedded Web Service . • Embedded Web Service explanation in this user’s guide may differ from your machine depending on its options or models. • Network model only. 1 Accessing Embedded Web Service 1 Access a web brows[...]

Using Embedded Web Service 96 3. Useful mana gement tools • Usage Counters: Shows the usage count by print types: simplex and duplex. • Current Settings: Shows the machine’s and network’s information. • Print information: Prints reports such as system related reports and font reports. Settings tab This tab allows you to set configurations[...]

97 3. Useful mana gement tools Using Dell Printer Manager Dell Printer Manager is an application that combines Dell mach ine settings into one location. Dell Printer Manager combine s device settings as well as printing environments, settings/actions and launch ing. All of these features provide a gateway to conveniently use your Dell machine. Dell[...]

Using Dell Printer Manager 98 3. Useful mana gement tools Click the Help ( ) button from the upper-right corner of the window and click on any option you want to know about. 4 Advanced settings user interface overview The advanced user in terface is intended to be used by the person responsible for managing the network and machines. Device Settings[...]

99 3. Useful mana gement tools Using Dell Printer Status The Dell Printer Status displays the status of the printer that is connected to the local network. Printer Read y, Printer Offline, Error- Check Printer, and the toner level or Toner Low alerts will for your printer. • Available for Windows users. • The Dell Printer Status win dow and its[...]

Using Dell Printer Status 100 3. Useful mana gement tools Changing the Dell Printer Status Program Settings Right-click the Dell Prin ter Status icon and select Options . Select the settings you want from the Options window. 2 Option You can set printing job alert related settings. 3 Order Supplies You can order replacement toner cart ridge(s) from[...]

101 3. Useful mana gement tools Using the Linux Unified Driver Configurator The Unified Driver Configur ator is a tool primarily intended for configuring machine devices. You need to install Unified Linux Driv er to use Unified Driver Configurator (see "Installation for Linux" on page 74). After the driver is installed on your Linux syste[...]

Using the Linux Unified Driver Configurator 102 3. Useful mana gement tools To use the on screen help, click Help . 3 After changing the configurations, click Exit to close the Unified Driver Configurator . 7 Printers configuratio n Printers configuration has the two tabs: Printers and Classes . Printers tab View the current system’s pr inter con[...]

Using the Linux Unified Driver Configurator 103 3. Useful mana gement tools • Remove Printer: Removes the selected machine. • Set as Default: Sets the current selected ma chine as a default machine. • Stop/Start: Stops/starts the machine. • Test: Allows you to print a test page to ensure the mach ine is working properly. • Properties: All[...]

Using the Linux Unified Driver Configurator 104 3. Useful mana gement tools 8 Ports configuration In this window, you can view the list of available ports, check the status of each port and release a port that is stalled in a busy state when its owner has terminated the job for any reason. • Refresh: Renews the availa ble ports list. • Release [...]

4. Special features This chapter explains sp ecial printing features. • Altitude adjustment 106 • Changing the default print settings 107 • Setting your machine as a default machine 108 • Using advanced print features 109 • Macintosh printing 115 • Linux printing 117 • Unix printing 119 The procedures in this chapter are mainly based [...]

106 4. Special features Altitude adjustment Print quality is affected by at mospheric pressure, which is deter mined by the height of the ma chine above sea level. The follow ing information will guide you on how to set your machine fo r the best print quality. Before you set the altitude value, d etermine the altitude where you are. • For Window[...]

107 4. Special features Changing the default print settings 1 Click the Windows Start menu. 2 For Windows Server 2000, select Settings > Printers . • For Windows XP/Server 2003, select Printer and Faxes . • For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers . • For Windows 7, select Control Panel >[...]

108 4. Special features Setting your machine as a default machine 1 Click the Windows Start menu. 2 For Windows Server 2000, select Settings > Printers . • For Windows XP/Server 2003, select Printer and Faxes . • For Windows Server 2008/Vista, select Control Panel > Hardware and Sound > Printers . • For Windows 7, select Control Pane[...]

109 4. Special features Using advanced print features XPS printer driver : used to print XPS fi le format. • The XPS printer driver can be inst alled only on Windows Vista OS or higher. • You can install the XPS printer driver when you insert the software CD into your CD-ROM drive. When you install the Dell software, the XPS printer driver is a[...]

Using advanced print features 110 4. Special features Item Description Multiple Pages per Side Selects the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet. Poster Printing Prints a single-pag[...]

Using advanced print features 111 4. Special features Double-sided Pr inting Print on both sides of a sheet of paper (duplex). Before printing, decide how you want your document oriented. • You can use this feature with Letter, Legal, A4, US Folio or Oficio sized paper • If your machine does not have a duplex unit, you should complete the print[...]

Using advanced print features 112 4. Special features Watermark The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading “ DRAFT ” or “ CONFIDENTIAL ” printed diagonally across the first page or all pages of a document. Watermark ( Creating a wa termark[...]

Using advanced print features 113 4. Special features Overlay a This option is availabl e only when you use the SPL printer driver (see "Software" on page 6). An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place[...]

Using advanced print features 114 4. Special features Overlay ( Using a page overlay ) a Click the Advanced tab. b Select the desired overlay from the Text drop- down list. c If the overlay file you want does not appear in the Text drop-down list, select Edit... from the list and click Load . Select the overlay file you want to use. If you have sto[...]

115 4. Special features Macintosh printing Some features may not be available de pending on models or options. It means that the features are not supported. 3 Printing a document When you print with a Maci ntosh, you need to check the printer driver settings in each application you use. Follow the steps below to prin t from a Macintosh: 1 Open the [...]

Macintosh printing 116 4. Special features 6 Printing on both sides of the paper Some features may not be available de pending on models or options. It means that the features are not supported. Before printing in the duplex mode, de cide on which edge you will be binding your finished document. The bi nding options are, as follows: • Long-Edge B[...]

117 4. Special features Linux printing Some features may not be available de pending on models or options. It means that the features are not supported. 8 Printing from applications There are a lot of Linux appl ications that allow you to print using Common UNIX Printing System (CUPS). You can prin t on your machin e from any such application. 1 Op[...]

Linux printing 118 4. Special features 9 Printing files You can print many differen t types of files on your machine using the standard CUPS, directly from the comm and line interface. The C UPS lpr utility allows you to do that, but the driver’s package replaces the stand ard lpr tool by a much more user-friend ly LPR GUI program. To print any d[...]

119 4. Special features Unix printing Some features may not be available de pending on models or options. It means that the features are not supported. 11 Proceeding the print job After installing the printer, choose any of the im age, text, PS files to print. 1 Execute “ printui <file_name_to_print> ” command. For example, if yo u are pr[...]

Unix printing 120 4. Special features • Page Border: Choose any of the border styles (e.g., Single-line hairline , Double-line hairline ) Image tab In this tab, you can change the brightness, resolution, or image position of your document. Text tab Set the character margin, li ne space, or the columns of the actual print output. Margins tab • U[...]

5. Troubleshooting This chapter gives helpful in formation for what to do if you encounter an error. • Paper feeding problems 122 • Power and cable connecting problems 123 • Printing problems 124 • Printing quality problems 127 • Operating system problems 134[...]

122 5. Troubleshooting Paper feeding problems Condition Suggested solutions Paper jams during printing. Clear the paper jam. Paper sticks together. • Check the maximum paper capacity of the tray . • Make sure that you are using the correct type of pap er. • Remove paper from the tray and flex or fan the paper. • Humid conditions may cause s[...]

123 5. Troubleshooting Power and cable connecting problems Condition Suggested solutions The machine is not receiving power, or the connection cable between the computer and the machine is not connected properly. • Connect the machine to the electr icity supply first and press the ( Power ) button on the control panel. • Disconnect the machine?[...]

124 5. Troubleshooting Printing problems Condition Possible cause Suggested solutions The machine does not print. The machine is not receiving power. Check the power cord connectio ns. Check the power switch and the power source. The machine is not selected as the default machine. Select your machine as your default machine in Windows. Check the ma[...]

Printing problems 125 5. Troubleshooting The machine does not print. The printer driver may be incorrectly installe d. Uninstall and reinstall the machine’s driver. The machine is malfunctioning. C heck the display message on the control panel to see if the machine is indicating a system error. Contact a service representative. The document size [...]

Printing problems 126 5. Troubleshooting Pages print, but they are blank. The toner cartridge is defective or out of to ner. Redist ribute the toner, if necessary. If necessary, replace the toner cartridge. The file may have blank pages. Check the file to ensure that it does not contain blank pages. Some parts, such as the controller or the board, [...]

127 5. Troubleshooting Printing quality problems If the inside of the machine is dirty or paper has been loaded improperly, there might be a redu ction in print quality. See the table below to clear the problem. Condition Suggested Solutions Light or faded print • If a vertical white streak or faded area appears on the pa ge, the toner supply is [...]

Printing quality problems 128 5. Troubleshooting Dropouts If faded areas, generally rounde d, occur randomly on the page: • A single sheet of paper may be defective. Try reprinting the job. • The moisture content of the paper is uneven or the paper ha s moist spots on its surface. Try a di fferent brand of paper. • The paper lot is bad. The m[...]

Printing quality problems 129 5. Troubleshooting Black background If the amount of background shading becomes unacceptable: • Change to a lighter weight paper. • Check the environmental conditions: very dry conditions or a hi gh level of humidity (higher th an 80% RH) can increase the amou nt of background shading. • Remove the old toner cart[...]

Printing quality problems 130 5. Troubleshooting Background scatter Background scatter results from bits of tone r randomly distributed on the printed page. • The paper may be too damp. Try printing wi th a different batch of paper. Do not open packages of paper until nece ssary so that the paper does not absorb too much moisture. • If backgrou[...]

Printing quality problems 131 5. Troubleshooting Page skew • Ensure that the paper is loaded properly. • Check the paper type and quality. • Ensure that the guides are not too tigh t or too loose against the paper stack. Curl or wave • E nsure that the paper is loaded properly. • Check the paper type and quality. Both high temperature and[...]

Printing quality problems 132 5. Troubleshooting Back of printouts are dirty • Check for leaking toner. Clean the inside of the machi ne. Solid color or black pages • The toner cartridge may not be installed prop erly. Remove the cartridge and reinsert it. • The toner cartridge may be defective. Rem ove the toner cartridge and install a new o[...]

Printing quality problems 133 5. Troubleshooting Character voids Character voids are white areas within parts of characters that should be solid black: • If you are using transparencies, try anothe r type of transparency. Because of the co mposition of transparencies, some characte r voids are normal. • You may be printing on the wrong surface [...]

134 5. Troubleshooting Operating system problems 1 Common Windows problems Refer to the Microsoft Windows 2000/XP/2003/Vista User’s Guide that came with your computer for further information on Windows error messages. Condition Suggested solutions “File in Use” message appears during installation. Exit all software applications. Remove all so[...]

Operating system problems 135 5. Troubleshooting 2 Common Macintosh problems Refer to the Macintosh User’s Guide that came with your computer for further information on Macintosh error messages. Condition Suggested solutions The machine does not print PDF files correctly. Some parts of graphics, text, or illustrations are missing. Printing the PD[...]

Operating system problems 136 5. Troubleshooting 3 Common Linux problems Refer to the Linux User’s Guide that came with your computer for further information on Linux error messages. Condition Suggested solutions The machine does not print. • Check if the printer driver is installed in your syst em. Open Unified Driver Conf igurator and switch [...]

137 Glossary Glossary The following glossary helps you ge t familiar with the product by understanding the terminologies common ly used with printing as well as mentioned in this user’s guide. 802.11 802.11 is a set of standards for wireless local area network (W LAN) communication, developed by the IEEE LAN/MAN Standards Committee (IEE E 802). 8[...]

Glossary 138 Glossary BOOTP Bootstrap Protocol . A network protocol used by a network client to obtain its IP address automatically. This is usuall y done in the bootst rap process of computers or operating systems running on them. The BO OTP servers assign the IP address fr om a pool of addresses to each client. BOOT P enables 'diskless works[...]

Glossary 139 Glossary DHCP A Dynamic Host Configurat ion Protocol (DHCP) i s a client-server net working protocol. A DHCP server provi des configuration parameters specif ic to the DHCP client host request ing, generally , information requir ed by the client host to participate on an IP netw ork. DHCP also provides a mechanism for allocation of I P[...]

Glossary 140 Glossary ECM Error Correction Mode (ECM) is an optional tr ansmission mode built into Class 1 fax machin es or f ax mo dems. It au tomati call y detects and corrects errors in the fax transmission process that are someti mes caused by telephone line noise. Emulation Emulation is a technique of one machine obtaining the same results as [...]

Glossary 141 Glossary Halftone An image type that simula tes grayscale by varying the num ber of dots. Highly colored areas consist of a large number of dots, while lighter areas cons ist of a smaller number of dots. HDD Hard Disk Drive (HDD), com monly referred to as a hard drive or hard disk, is a non- volatile st orage device which stores digit [...]

Glossary 142 Glossary IPX/SPX IPX/SPX stands for Internet Packet Exchan ge/Sequenced Packet Exchange. It is a networking protocol used by the Novel l NetWare operating systems. IPX and SPX both provide connection services similar to TCP/IP, with the IPX protocol havin g similarit ies to IP, and SPX having simil ariti es to TCP. IPX/SPX was primaril[...]

Glossary 143 Glossary MAC address Media Access Control (MAC) address is a uniq ue identifier associated with a network adapter. MAC address is a unique 48 -bit identifi er usually wri tten as 12 hexadeci mal characters grouped in pairs (e . g., 00-00- 0c -34-11-4e). Thi s address is usuall y hard- coded into a Network I nterface Card (NIC) by its m[...]

Glossary 144 Glossary Originals The first example of something, such as a document, photograph or text , etc, which is copied, reproduced or translated to prod uce others, but whi ch is not itsel f copied or derived from something else. OSI Open Systems Interconnection (OSI) is a m odel developed by the International Organization for Standardiz ati[...]

Glossary 145 Glossary PRN file An interface for a device driver, this allow s software to interact with the device driver using standard input/output system calls, w hich sim plifies m any tasks. Protocol A convention or standard t h at controls or enables the connection, communication, and data transfer between two computing endpoints. PS See Post[...]

Glossary 146 Glossary Subnet Mask The subnet mask is used in conjunctio n with the netw ork address to determine which part of the address is the network a ddress and which part is the host address. TCP/IP The Transmission Control Proto col (TCP) and the Internet Protocol (IP) ; the set of commu nications protoco ls that implem ent th e protocol st[...]

Glossary 147 Glossary USB Universal Serial Bus (USB) is a standard th at was developed by the USB Implementers Forum, Inc., to connect computers and periph erals. Unlike the parallel port, USB is designed to concurrently connect a si ngle comp uter US B port to m ultip le peripherals. Watermark A watermark is a recogni zable image or pa ttern in pa[...]

148 Index Index A AirPrint 89 C cleaning inside 44 outside 44 pickup roller 46 cleaning a machine 44 control panel 16 convention 8 D Dell Printer Status 99 Dell Supplies Ordering Utility 94 driver installation Unix 84 E eco button 16 eco printing 35 embedded web service general information 95 F favorites settings, for printing 34 features 4 print m[...]

Index 149 Index using SetIP 79 manual feeder/multi-purpose tray tips on using 26 using special media 28 N network driver installation Linux 83 Macintosh 82 UNIX 84 Windows 81 installing environment 64 introducing network programs 77 IPv6 configuration 87 SetIP program 78 , 79 , 80 N-up printing Macintosh 115 O overlay printing create 113 delete 114[...]

Index 150 Index print media 59 stop button 16 supplies available supplies 39 estimated toner ca rtridge life 41 ordering 39 replacing toner cartridge 43 T toner cartridge estimated lif e 41 handling instructions 40 non-Dell and refilled 40 redistributing toner 42 replacing the cartridge 43 storing 40 tray adjusting the width and length 23 changing [...]