Muratec MFX-1600 manual

MFX-1200/1600 Operating Instructions Plain-paper digital F ax/Copier/Printer[...]

Muratec America, Inc. 6400 International P arkwa y Suite 1500 Plano, T exas 75093 http://www .muratec .com MAI order number: OMMFX1200 MML item number: D88-90020-61 ' Muratec America, Inc. 2000 Printed in China.[...]

W elcome Thank you! Thanks for selecting a Muratec fax machine for your business . Before you begin , please note that before your fax can be used and before you can turn on power to the unit for the first time, there are important precautions to take. Please see page 1.5 for more information.[...]

Trademarks Muratec , the Muratec logo and all Muratec fax product names contained herein are trademarks of Muratec America, Inc. E NERGY S TAR is a registered mark of the United States Environmental Protection Agency . Copyright Copyright ' 2000 by Muratec America, Inc, All rights reserved. As an Energy Star fi partner , Muratec America, Inc.[...]

Where to set up your fax machine F ollow these guidelines when setting up your fax machine: Away from direct sunlight T o avoid overheating, set up your fax machine aw a y from direct sunlight or a heater . Level, and vibration-free T o avoid damage to the machine or injuries, set the fax machine up in a level, vibration-free location. Avoid extrem[...]

P ower requirements Plug in the power cord Plug the power cord carefully and completely into a wall outlet. Do not leave any portion of the electrical cord s metal plugs exposed. Doing so could cause a fire and poses a risk of electrical shock. Do not share an extension cord connector with other plugs It can cause electrical shock. Do not share an [...]

Do not put furniture or equipment on the power cord Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets. Doing so can damage the power cord or fax, and can cause fire or electrical shock. Avoid temperature fluctuations Sudden changes in temperature can cause damag- ing condensation to form[...]

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These instructions are divided into the following sections . Getting started (page 1.1) describes how to set up your machine , operating tips and some important settings that you should perform before you use your machine . Basic operations (page 2.1) descrives the basic operations of the transmission, reception and copying. Advanced features (page[...]

Getting started P ackaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 P arts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Control P anel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12 Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13 Storing a document for batch transm[...]

Level one function Level two function Level three function Summary of setting Default setting P age A. Autodial Entries 1.One-touch Dial 01.Enter One-T ouch Select one-touch key and register the fax dial numbers and names, (Max. 55 locations.) also group numbers on one-touch dial keys . 3.2 If you register the name, you can use the telephone index [...]

Level one function Level two function Level three function Summary of setting Default setting P age B . User Settings 2.F ax Settings 03.# of Rings Number of rings before your machine answers. Two times 4.4 04.Redial Number of times and interval for automatic fax redialing. Two times 4.5 One minute 05.Dialing P ause Dialing pause length. Two times [...]

Level one function Level two function Level three function Summary of setting Default setting P age C . Other Settings 3.Department Code 01.Set Dept. Protect Protection for department code settings. Off 3.57 02.Set Dept. Code Register the Department code. 3.56 03.Set Dept. Setting On/Off setting for Department code activation. Off 3.56 04.Erase Dp.[...]

1.17 Getting started Level one function Level two function Level three function Summary of setting Default setting P age E.Print 1.List Print 15.Batch Box List Print a list of Batch boxes . 3.13 16.Batch Doc. List Print a list of the document stored in the batch boxes . 3.13 17.Macros List Print a list of Macro keys. 3.20 2.Printer Functions 01.Dem[...]

1.18 Getting started EasyStart software is already installed on your Muratec fax machine . It guides you through the process of entering your mac hine s settings. These settings you make here can alwa ys be c hanged later . Getting started Determine the following before you go any further: 1 The type of dialing your telephone system requires Choose[...]

1.19 Getting started 7 The LCD now asks if you want to set the calendar/cloc k to automatically recognize daylight saving time ( DST ). When the setting is On, your machine automatically recognizes DST at 2 AM on the appropriate switchover Sundays each year . When the setting is Off , no automatic change will occur . 8 Press or until the mode you w[...]

Basic Operations T his c hapter describes the basic operation of the transmission, reception and copying Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

2.1 Basic operation Guidelines Y ou can send a fax message using the ADF (Automatic Document F eeder) or FBS (Flatbed Scanner) glass. Before you begin the fax sending , please read the following guidelines. Acceptable document sizes Y ou can set up to 50 sheets of letter -, legal- or half letter − sized document in the ADF at one time. However , [...]

2.2 Basic operation Resolution, grayscale Reviewing resolution and grayscale: Normal resolution ( NORM on the control panel) is suitable for most typed documents and simple drawings . F ine resolution ( FINE on the control panel) is ideal for maps, moderately compli- cated drawings , floorplans or handwritten documents. Superfine resolution ( S - F[...]

2.3 Basic operation Memory transmission Y our fax machine has a great memory! T ake advantage of it, and you could: Save Time. By using your fax mac hine s memory , you won t have to wait for your machine while it completes the transmission. Simply scan your document into your mac hine s m emo ry , and you can walk aw ay with your original in hand.[...]

2.4 Basic operation Sending a fax using the ADF 1 Press COPY / FAX to change to F ax mode. 2 Insert the document face up, top edge first . And adjust the document guides by sliding either of them to the left or right to fit the page(s) you ll be faxing. Y our fax mac hine s ADF (Automatic Document F eeder) will hold up to 50 pages with letter -size[...]

2.5 Basic operation Sending a fax using the FBS glass 1 Press COPY / FAX to change to F ax mode. 2 If there s a document in the ADF , remove it. 3 Open the platen cover . 4 Place the document face down on the FBS glass and align it with the docu- ment scale on the right, then gently close the platen cover . The document should be aligned to the rig[...]

2.6 Basic operation 12 At the end of the operation, your fax machine beeps and displays: Important: Whenever you transmit a document, what actually appears on the top line of the display depends on information stored in the remote fax. The line may even be blank. Note: If the call fails, see Redialing , page 2.7. Sending a fax using MONITOR / CALL [...]

2.7 Basic operation Redialing Automatically fax redialing If your fax call fails, your machine automatically redials it. In this Auto Redial mode , your fax automatically redials the number up to two times at one minute inter- vals. Note: Y ou can change the redial time and interval settings. (See Changing redial settings, page 4.5.) While in the A[...]

2.8 Basic operation Reviewing or canceling commands Y our fax machine can store many j o b s in its memory . And it keeps track of each one by assigning it a command number , like C01. Delayed commands , redial attempts and current fax transmissions are all stored in your fax mac hine s memory and given a command number . Y our machine can store up[...]

2.9 Basic operation Printing a delayed command list Y our machine can print a command list which tells you: The command s identification number The phone number , or remote location The start time (this appears in a DD , HH : MM format) A note telling if the command is a polling or F-Code operation (see pages 3.15 3.16 for more on polling and 3.26 [...]

2.10 Basic operation Answering calls manually In any reception mode, you can always answer calls manually if you have an optional handset installed. Just pic k it up , as you would if using a normal phone. If you hear someone speaking to you, use your optional handset to speak back. If you hear fax tones ( beep beep beep ), press ST ART and hang up[...]

2.11 Basic operation T el/F ax Ready mode The T el/F ax Ready mode is a combination of the T el Ready and F ax Ready modes. Use it if: An optional handset is installed on your fax machine and Y ou re using the machine as both a telephone and a fax machine In this mode: Y our fax machine rings the number of times you ve identified in the user settin[...]

2.12 Basic operation Y our mac hine s copier features Y our machine has the following copier features: Single copy (see the right column on this page) Stacking multiple copies (see page 2.12) Sorting multiple copies (see page 2.12) Enlarged or reduced copies (see page 2.13) Negative/positive copy (Reverse black and white areas) (see page 2.16) Comb[...]

2.13 Basic operation Stacking multiple copies 1 Press COPY / FAX to change to Copy mode. 2 Turn the sort setting off . (See page 2.16.) Note: The default setting of sorting is on. 3 Place your original document in ADF face up , or on the FBS glass face down just as you would to send a fax. 4 Enter the document size by pressing the DOCUMENT SIZE . 5[...]

2.14 Basic operation Using the bypass tray When you need to use a size of paper not currently loaded in your mac hine s paper cassette(s), or when you want to use a special type of paper (such as transparency film), use the bypass tray . Important: If loading transparency (OHP) film into the bypass tray , be sure that the sheet is designed for lase[...]

2.15 Basic operation Making copy settings When the machine is in the Copy mode, the LCD shows: Number of pages Use the numeric keypad to enter the desired number of copies for the document. Copy reduction or enlargement rate Y our fax machine can make enlarged and reduced copies. F or more information, see Enlarged or reduced copies , page 2.13. Do[...]

2.16 Basic operation Adjust image contrast Setting the contrast allows you to compensate for any excessive light or darkness, of the document pages you are copying. T o change the contrast setting, press CONTRAST repeatedly . A glowing LED indicates the machine is using the setting named by that LED . Note: T o avoid confusing the Light and Dark se[...]

2.17 Basic operation Combine Note: This feature is available only for MFX-1600 model. This feature allows you to copying from four one-sided originals to one sheet of paper . 1 Make sure the machine is in the Copy mode. 2 Place your original document in ADF face up, or on the FBS glass face down. 3 Enter the document size by pressing the DOCUMENT S[...]

2.18 Basic operation Copy protection With such a versatile copier built right into your fax mac hine, you might want to make sure it doesn t become too tempting to unauthorized copying that could deplete your mac hine s supplies more rapidly . So, to limit the use of your fax ma chine to only sending and receiving faxes in other words , to act ivat[...]

2.19 Basic operation Y our fax machine can also be used as a phone, if you have an optional handset installed. The following is a brief look at the mac hine s telephone features. Dialing a telephone number 1 Pick up the optional handset. Y ou will hear a dial tone. 2 Dial the number by the using numeric keypad. or Press the one-touch key . (See One[...]

2.20 Basic operation Attaching an optional handset Y ou may purchase an optional handset for your fax machine . Here is how to attach the handset. 1 Using a Phillips-head screwdriver , attach the handset cradle to the left side of your machine, using the screws included with the cradle . 2 Plug one end of the handset cord (it s curled) into the PHO[...]

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T his c hapter describes convenient features of your mac hine . Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10 Delayed transmission . . . [...]

Y our fax mac hine s autodialer stores your most frequently called phone and fax numbers for instant recall so you don t have to remember them. It s something like an electronic phone book. Autodialer basics How do you autodial? There are two kinds of autodialer numbers. The difference between the two is how you dial them: Type How to dial Amount s[...]

Call groups As you set up your autodialer , you may also want to set up call groups . These are sets of phone numbers that make it easy to send the same fax to many different loca- tion s. F or example, one call group may include all of your clients in one city , another group may include all of your employees and another may include all your vendo[...]

Advanced features If you do want to enter or change the call group number , go on to step 12. If you do not want to enter or change this number s call group, go to step 13. 12 Use the numeric keypad to enter the call groups for this number . There are 32 possible call groups, numbered 1 32. Here, we ve entered 3 to assign this one-touch number to C[...]

Advanced features One-touch fax dialing T o dial a fax call using a one-touch number: 1 Place the the document in the ADF , or on the FBS glass. 2 If you are using the FBS glass, enter the document size by pressing the DOCUMENT SIZE . 3 Adjust resolution and contrast if necessary . 4 Press the one-touch key in which you ve stored the number . What [...]

Advanced features Using speed-dial numbers Y our fax machine will store up to 145 speed-dial numbers, designated by three-digit identifier codes from 001 through 145. Entering or changing a speed-dial number 1 Press Program key, A ,2 ,0 ,1 , ENTER . The LCD shows an empty speed-dial number: Note: If a speed-dial number other than 001 appears on the[...]

Advanced features If you do not want to enter or change this number s call group, skip to step 14. 13 Use the numeric keypad to enter the call groups for this number . There are 32 possible call groups, numbered 1 32. Here, we ve entered 6 to assign this speed-dial number to Call Group 6: If you want to assign the number to more than one call group[...]

Fa x dialing via speed-dial T o dial a fax call using a speed-dial number: 1 Place the document in the ADF , or on the FBS glass. 2 If you are using the FBS glass, enter the document size by pressing the DOCUMENT SIZE . 3 Adjust resolution and contrast if necessary . 4 Press SPEED DIAL / TEL INDEX . The LCD shows: 5 Use the numeric keypad to enter [...]

Call group dialing If you frequently send the same fax message to more than one location, store the group number into the one-touch key or speed-dial number . (If necessary , see Using a one-touch keys and Us ing speed-dial numbers , in previous page .) After you store the group number , you can send the same fax to many different loca- tions using[...]

Advanced features EasyDial directory dialing EasyDial directory dialing makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location ID s, so you can find them and dial them easily . T o dial using EasyDial: 1 F or a regular phone call : Pick up the optional handset. N[...]

Advanced features The fastest wa y to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just add more fax numbers. Y ou can enter up to 230 numbers: 30 manually-dialed numbers AND 200 autodialer numbers OR 1 call group with all 200 autodialer numbers Y ou can broadca[...]

Advanced features T ake advantage of lower evening and weekend long-distance rates with delayed transmission. Y our fax machine can store up to 99 delayed commands , each of which you can program up to 31 days in advance . Important: If you program all 99 delayed transmission commands , no further memory transmission is possible until one or more o[...]

Advanced features Batch transmission allows you to store multiple documents in an electronic basket throughout the day and then fax that entire basket to one location. T o do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote[...]

Advanced features 11 Press ENTER to save the batch box information. T o create or modify another batch box, repeat steps 2 11. T o finish, press stop. Printing a list of batch boxes Y ou can easily print a list of your batch boxes . The list includes each bo x s identifier number , the Location ID , fax number and date/time the transmission should [...]

Advanced features Erasing a document stored in a batch box T o erase a document stored in a batch box on your fax machine: 1 Press Program key, D ,2 ,0 ,3 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the number ( 15 ) of the batch box storing the document you want to erase . Here, we ve entered 1 to indicate batch box 1. 3 Press ENTER[...]

Advanced features P olling allows someone to fax a document to you without having to make the call or pay for it. There are several kinds of polling: Regular polling Y our fax retrieves a document from a remote fax machine . F-Code polling Y o u r f a x retrieves a document stored as a file in the remote fax machine. T o d o this, you must be commu[...]

Advanced features Note: If you re using the Block Junk F ax feature (see pages 3.54 3.55), even incoming calls which meet the passcode test must come from phone num- bers you ve approved. T o set your fax mac hine s passcode: 1 Decide on the four -digit passcode (0001 9999) you want to use . Write it down , and put it in a safe place . 2 Press Prog[...]

Advanced features Y our fax machine has numerous special features to make your communication eas- ier . W e ll cover them here. Soft keys Soft Keys are shortcut keys. Y ou can program the soft keys on the control panel to turn on or off any function with just the touch of a button. Y our machine has three Soft Keys. If the light above any one of th[...]

Advanced features Macro keys If you perform the same operation repeatedly , you can automate the operation using a macro. A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically . A macro key faithfully records up to 60 steps that you performed to teach the macro. Y ou can teac [...]

Advanced features 6 Press the keys exactly as you operate the job you want to program into the Macro key . Note: Y ou can program up to 60 steps. When it comes over 60 steps, your fax machine asks if you register the operations you have entered. If you want to register them, press ENTER . If not, press STOP . Note: If you want to cancel the operati[...]

Advanced features Erasing a Macro key 1 Press MACRO PROGRAM twice, ENTER . The LCD shows: 2 Press the Macro key ( M 1 or M 2 ) you want to erase . Here, we ve c hosen M 2 . 3 Press ENTER . The LCD shows: Important: If you want to quit without erasing the Macro key you ve selected, press CANCEL . The machine will return to step 2. 4 Press ENTER to e[...]

Advanced features F ax & Copy With the F ax & Copy feature turned on, your machine asks if you want to make a copy of a document each time it transmits that document from memory . Note: The F ax & Copy function cannot be used for real time transmission, and when the copy protection feature is set to on. Note: Quick Memory transmission ([...]

Advanced features 2 Press or until the mode you want appears . Here, we ve chosen On. 3 Press ENTER to save the setting . Printing an activity journal manually T o print an activity journal immediately without waiting for 100 transmissions to be completed, press Program key , E ,1 ,0 ,4 , ENTER . Setting the printing order of the activity journal Y[...]

Advanced features T o set the printing one of these reports: 1 Press Program key , C ,1 ,0 ,3 , ENTER . The LCD shows: 2 Press or until the setting you want appears . Here, we ve chosen RCR . 3 Press ENTER to save the setting . The LCD shows: Y our machine is asking if it should print the selected report automatically after every fax you send. 4 Pr[...]

Entering the cover page message 1 Press Program key , C ,2 ,0 ,2 , ENTER . 2 Use the one-touch keypad to enter a message for the cover page. Enter the message the same wa y you entered your fax name during EasyStart. The message can be up to 40 characters in length. Important: As in EasyStart, enter letters and other non-numeric characters by using[...]

Advanced features T o use DRD on your fax machine: 1 Contact your phone company to make sure it has set up DRD service for you. If possible, also find out which distinctive ring pattern the phone company has assigned you. 2 When your mac hine is MFX-1200 ; Press Program key , B ,2 ,1 ,4 , ENTER . When your mac hine is MFX-1600 ; Press Program key ,[...]

Responding to a call request If someone requests a call from you during a fax communication, you ll hear a long ring after the receiving machine has received each page . T o answer the call request: 1 Lift your mac hine s optional handset, and listen for a few seconds. Y ou may hear a brief series of fax tones. 2 Shortly , the line will open and th[...]

Relay box Receives documents , then relays them to other machines . The machine that relays the document is called a h u b . Y our fax machine can either send to a hub or it can be a hub. 4 elements of an F-Code box Each F-Code box has the following four elements: (1) F-Code box number ( 01-50 ) (2) F-Code box name (up to 16 characters) (3) F-Code [...]

Advanced features 12 Next, the machine asks for your F-Code box s password. This is the password for ITU - T -compatible F-Code fax transactions. The LCD shows: or Note: Y ou don t need to have a password for the F-Code box. However , using a password will make your F-Code communication much more secure. If you do not want to enter or change this b[...]

Advanced features Erase Tx Doc Erasure of transmitted documents tells your machine if it should erase a document from the box after a caller retrieves (polls) the document. On: Y our machine erases the document from the box as soon as it sends it. If you choose O n , this box can be polled only once per document. Off: Y our machine does not erase a[...]

Advanced features 26 Use the numeric keypad to enter the four -digit I . D . code for this F-Code box. Important: After completing this step, you must know this code to print documents sent to this F-Code box. Be sure to write it down. 27 Press ENTER to save the F-Code box information. T o create or modify another F-Code box, repeat steps 3-27. T o[...]

7 Press ENTER . If you ve entered an incorrect I . D . code, your fax machine rejects the attempt and returns to standby mode. If you ve entered the correct I . D . code, the display shows: If you choose: On: Y our bulletin box erases the currently stored document when a new document is stored in it Off: Y our bulletin box keeps both the currently [...]

Advanced features Erasing a document stored in a bulletin box T o erase a stored document: 1 Press Program key , D ,2 ,0 ,2 , ENTER The LCD shows: 2 Use the numeric keypad to enter the two-digit number ( 01-50 ) of the F-Code bulletin box that stores the document you want to erase . W e ve entered 03 : 3 Press ENTER . The LCD shows: Note: If the F-[...]

3 Press ENTER . The LCD shows: Note: If the F-Code security box is not storing any documents, the machine briefly displays the following before returning to step 2: 4 Use the numeric keypad to enter your F-Code box s four -digit I . D . code. Here we ve entered 2345 : 5 Press ENTER . If you ve entered the correct I . D . code, your fax machine prin[...]

Advanced features 6 Press ENTER . If you ve entered an incorrect I . D . code, your fax machine rejects the attempt and returns to standby mode. If you ve entered the correct I . D . code, the display shows: Note: If you want to quit without erasing the F-Code box you ve selected, press CANCEL . The fax will return to step 2. Note: If you want to q[...]

Advanced features 13 Press ST ART . If in step 10 you chose an immediate transmission, your fax machine begins dialing. If you chose a delayed command, the machine shows Reserved on the LCD , indicat- ing that it has stored the command in memory and will complete it later . F-Code polling 1 Press FAX to switch the machine to F ax mode. 2 Press ADV [...]

Advanced features Programmable one-touch keys Using the power of programmable one-touch keys In order to complete some operations on your machine, you may have to follow sev- eral steps and press several different buttons. But programming your mac hine s one-touch keys ( P1 and P2 ) can reduce those many steps to a simple press of a key . Y ou can [...]

Advanced features 4 Press ENTER . The LCD asks which operation you want to program into the pro- grammable one-touch: Note: If changing a previously stored command, skip to step 7. 5 Press until Communication appears. 6 Press ENTER . The LCD now shows either: or 7 Use the numeric keypad to enter the number exactly as your machine should dial it, in[...]

Advanced features 17 Press ENTER . The LCD asks you for the type of confirmation report you want to set for this programmable one-touch number . 18 Press until the mode you want appears . 19 Press ENTER . The LCD asks if you want to send a cover page for this program- mable one-touch number . 20 Press until the mode you want appears . 21 Press ENTE[...]

Advanced features 5 Press until Communication appears. 6 Press ENTER . The LCD now shows either: or 7 Use the numeric keypad to enter up to 230 fax numbers you can use any combination of call groups, one-touch keys , speed-dial numbers and manually- dialed numbers. Important: Do not press ENTER . Press BROADCAST to enter a comma between each number[...]

Advanced features 18 Press ENTER . The LCD asks if you want to send a cover page for this program- mable one-touch number . 19 Press until the mode you want appears . 20 Press ENTER . The LCD asks if you want to turn the F ax & Copy feature on or off for this programmable one-touch number . 21 Press until the mode you want appears . 22 Press EN[...]

Advanced features 6 Press ENTER . The LCD now shows either: or 7 Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length: Y our display shows only 20 characters at a time . T o view characters beyond those 20, press to scr[...]

Advanced features Note: If changing a previously stored command, skip to step 7. 5 Press until Communication appears . 6 Press ENTER . The LCD now shows either: or 7 Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length:[...]

Advanced features 18 Press ENTER . The LCD asks you to select a contrast mode for each programma- ble one-touch number . 19 Press until the mode you want appears . 20 Press ENTER . The LCD asks if you want the memory transmission on or off when using this programmable one-touch number . 21 Press until the mode you want appears . 22 Press ENTER . Th[...]

Advanced features Note: If changing a previously stored command, skip to step 7. 5 Press until Communication appears . 6 Press ENTER . The LCD now shows either: or 7 Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length:[...]

Advanced features Programming a batch transmission F or this operation to work, two things must be true: The batch box you re using must exist on your fax machine. Y ou must know the batch b o x s identifier number (1 5). T o program a batch transmission into a programmable one-touch key: 1 Press Program key , A ,3 ,0 ,1 , ENTER . The LCD shows the[...]

Advanced features 13 Press ENTER . The LCD asks if you want to turn the F ax & Copy feature on or off for this programmable one-touch number . 14 Press until the mode you want appears . 15 Press ENTER . 16 Press STOP to return your machine to standby mode. Programming printouts T o program a programmable one-touch key to print a list: 1 Press P[...]

Advanced features 6 Press ENTER . The LCD asks which list you want to program into the program- mable one-touch: 7 Press until the list you want appears . 8 Press ENTER . 9 Press STOP to return your machine to standby mode. Programming a document storage operation If you want to program a programmable one-touch key to store an F-Code polling docume[...]

Advanced features 5 Press until Store Document appears . 6 Press ENTER . The LCD asks which storing menu you want to program into the programmable one-touch: 7 Press until the mode you want appears . 8 Press ENTER . If you select the P olling Document operation, skip to step 14. If you select the F-Code Document operation, go on to step 9. 9 The LC[...]

Advanced features F ax dialing with programmable one-touch T o dial a fax call using a programmable one-touch number: 1 Set your document in the ADF or on the FBS glass. 2 Make any necessary adjustments as usual. 3 If you are using the FBS glass, set the document size by pressing DOCUMENT SIZE before you press the programmable one-touch key . 4 Pre[...]

Advanced features Y our machine has a number of security features to keep your private fax documents private, avoid unwanted outside communication and even protect against unautho- rized use of your machine. These security features include: (1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes. The passcode Y our machin[...]

Advanced features 6 If you want security reception to begin now (and at this same time every da y) , skip to step 8. Otherwise, go on to step 7. 7 Use the numeric keypad to enter the time (use a 24-hour format) when secu- rity reception should begin every day . Type over th e numbers displayed. Here, we ve entered 17:35 : T o change a digit, press [...]

Advanced features Masking the PIN T o prevent unauthorized long-distance calls, some office telephone systems require you to enter a personal identification number ( PIN ) whenever you dial long distance . Y our fax s PIN mask feature helps you keep that PIN number private. With the PIN mask activated, you can dial a fax number plus a PIN , but the[...]

Advanced features Important: While in PIN Mode 1, any autodialer numbers you use must include the PIN . This also applies to autodialer numbers used with batch transmission (see page 3.12) or programmable one-touch keys (see pages 3.36 3.49). Note: If you select either Mode 1 or Mode 2 and will be using batch transmission, you must store the PIN ac[...]

Advanced features 3 Press ENTER to save the setting . Note: If you press ENTER without entering the PIN , the fax machine beeps, indicates N o PIN Number o n the LCD and then returns you to step 2. 4 Continue with the steps for creating or modifying a batch box (pages 3.12 3.13). Now you can perform batch transmission to this box while the PIN mask[...]

Advanced features 4 Depending on if you have already entered at least one number into the blocked numbers list, the LCD shows one of the following: or 5 If you want to modify an existing entry in the blocked numbers list, press or until you see the number you want to modify . or If you want to enter a new number in an already-started blocked number[...]

Advanced features Using department codes Y ou can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps trac k of fax transactions by department. After [...]

Advanced features Turning department code protection on and off Important: This feature will work only if you ve activated the passcode protection (see page 3.50). 1 Press Program key, C ,3 ,0 ,1 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the four -digit passcode: T o change one digit, press to move left or to move right until the c[...]

Changing the default settings T his c hapter describes how to c hange the settings of your mac hine . Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1 Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3 S[...]

Scan settings Default setting: Primary resolution: Normal, Primary contrast: Normal Two different settings tell your machine how to scan documents . The initial factory settings are probably right for most applications, so try using them before changing any of these settings: Primary resolution mode Sets the resolution for your documents. Choose ei[...]

Memory transmission Default setting: ON . Note: When the mac hine s memory is full, it can transmit only through the docu- ment feeder (real time transmission). Note: When you use the FBS glass, the machine alw a ys uses memory transmission even if you set the memory transmission to off . T o change the default setting of memory transmission: 1 Pre[...]

Print settings Y ou can set three parameters for printing received fax messages: Print reduction rate Reduction margin P aper save function Y ou set all three in the same procedure, discussed on next page. F ollowing is a explanation for each: Print reduction rate Print reduction lets you set the machine to reduce large incoming documents to a size[...]

3 Press ENTER to save the setting . The LCD shows the current reduction margin: 4 Use the numeric keypad to enter the reduction margin you want. If necessary , press or to move the cursor . In this example, we ve c hosen 38mm. 5 Press ENTER to save the setting . The LCD shows the current setting for half-page reception: 6 Press or until the setting[...]

Changing the default settings Changing the dialing pause length Default setting: 2 seconds . The pause is set by the factory to last two seconds, but you can set it to last as long as ten seconds if necessary . T o change the pause length: 1 Press Program key, B ,2 ,0 ,5 , ENTER . 2 Use the numeric keypad to enter the length you want for the dialin[...]

Copy scan settings Default setting: Primary document type: T ext, Primary contrast: Normal Two different settings tell your machine how to scan documents . The initial factory settings are probably right for most applications, so try using them before changing any of these settings: Primary document type Sets the document type for your documents . [...]

Changing the copy auto reset time Default setting: 3 minutes . The machine returns to its initial condition automatically after a certain period of time. Y ou can change this time from 1 to 10 minutes . 1 Press Program key, B ,3 ,0 ,3 , ENTER . 2 Use the numeric keypad to enter the time you want for the copy auto reset. Here, we ve chosen ten minut[...]

Changing the default settings Setting the silent mode Default setting: OFF . Silent mode allows you to mute the ringer , the alarm and the key tones. Ringer If you turn the ringer off in silent mode , a ring alerts you when you receive fax or voice call and a call request. Alarm If you disable the alarm in silent mode , the sound your machine makes[...]

Changing the default settings = Low setting. 12 Press ENTER to save the setting . Setting Sleep mode (Energy saving mode) Default setting: 30 minutes . Y our machine is initially set to be in the Sleep mode automatically when 30 minutes has passed after you pressed any key last. Note: All LED lamps on the control panel will not be off , even when t[...]

Changing the default settings 3 Press ENTER . The LCD asks you to select Lower or Upper tray for copy exit. Press or until the tray you w ant appears . In this example, we ve chosen Upper . 4 Press ENTER to save the setting . The LCD now asks you to select Lower or Upper tray for fax reception. Press or until the tray you w ant appears . In this ex[...]

Changing the default settings Print the Demo P age The demo page provides a demonstration that highlights the features and functions of the printer . T o print the demo page: 1 Press Program key , E ,2 ,0 ,1 . 2 Press ENTER to print the demo page. Print the Printer Configuration P age The printer configuration page provides all the status and confi[...]

Changing the default settings 4 Press ENTER . The LCD will show: 5 Enter Subnet Mask address. 6 Press ENTER . The LCD will show: 7 Enter default Gatewa y . 8 Press ENTER to save the setting . The machine will return to standby mode. 9 T o effect the TCP/IP setting , turn the machine off and then turn on. Set Default Gateway 0 00.000.000.000 Set Sub[...]

Changing the default settings This page intentionall y blank. 4.13[...]

J ust in case T ips on caring f or your mac hine W hat to do if problems occur Glossary Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3 Troubleshooting[...]

J ust in case If an original document jams 1 If an original document jams in the ADF while scanning the document into the memory for faxing or copying, the LCD will show: If you do wish to continue the operation, press ENTER and proceed to step 2. T o abort the operation, press CANCEL . This will erase from memory all pages stored during this opera[...]

J ust in case If a printout jams inside your machine T o clear a printout jammed inside your machine: Important: Be careful not to put your hand between the top cover and the machine. 1 Open the top cover . 2 Open the printer cover . 3 Remove the toner and drum cartridge. Important: Shield the drum cartridge from light, especially strong light. Lat[...]

J ust in case If your mac hine s printouts develop quality problems, try to find the example below that matches your printout problem. When you find one which is like yours , try the suggested solutions. If they don t work, contact your authorized Muratec dealer . P ages are blank The drum cartridge or toner cartridge may not be installed correctly[...]

J ust in case 5.4 Printouts have irregularities The paper you re using may have absorbed moisture , per- haps due either to high humidity or water ha ving been spilled on the paper supply . T oner will not adhere well to wet paper . Replace the paper with dry paper and try printing again. Printouts have white and/or black lines The toner cartridge [...]

J ust in case Occasionally , your fax machine encounters some trouble transmitting or receiving documents. When it does , it alerts you with an alarm. Y ou can identify the problem with LCD messages and printed chec k messages and error reports , explained in the following pages . Alarm Y our fax mac hine sounds an alarm tone a series of short beep[...]

J ust in case What you see on the LCD What it means/ What to do Document Full Y ou tried to enter an document into an F-Code box, but the machine has reached its capacity (30 documents). Delete documents stored in F-Code boxes until the machine will let you pro- ceed. Document Jam An original document jam while you are using ContStor Enter/Cancl th[...]

J ust in case What you see on the LCD What it means/ What to do Macro In Use Y ou tried to change the function for a Soft key , but that Soft key has been programmed in a Macro key . Y ou cannot change the Soft key func- tion until erase the Macro key that contains the Soft key you want to change . Erase the Macro key , then try again. Memory Overf[...]

J ust in case What you see on the LCD What it means/ What to do Please Supply P aper The paper cassette or bypass tray is out of paper . Supply paper to the cassette and/or the bypass tray . Please W ait Y our fax mac hine s printer is either warming up or busy . Please wait until the fax is finished printing and then re-try your command or opera- [...]

J ust in case What you see on the LCD What it means/ What to do T oo Many Steps Y ou tried to enter too many steps for a macro. Y ou can enter up to 60 steps into a macro key . Unable to Reduce In the reduction copy using the ADF , if the calculated ratio is smaller than minimum reduc- tion ratio (50%), this message will appear and you cannot make [...]

Reception errors R .1.1 The calling fax machine didn t respond to your fax machine. This can hap- pen if someone dials a wrong number or if the remote machine restricts access through use of a passcode. R .1.2 The two fax machines were incompatible . Y our fax machine sends and receives only ITU - T Group 3 (see Glossary , page 5.18) fax communicat[...]

Chec k Message printouts When there s a problem with a fax call and your machine detects an error , it pro- duces an error printout headed by the words Chec k Message. This printout lists the following information about the transmission: The resulting error code A communications error message (see What error messages can mean, below) The phone numb[...]

J ust in case With proper installation and a little maintenance , your fax machine should give you dependable service for years to come. Although it requires little day-to-day care , you can take these simple precautions to keep it in top form: Always make sure your fax machine is installed according to our specifications , including using an elect[...]

J ust in case 5 Open the inner cover fully . Important: Y ou must hold the cover open. It won t stay open by itself. 6 Use the cloth with the rollers cleaner to clean the face of the rollers . Rotate the rollers by hand to allow cleaning of the entire roller surface. Cleaning the FBS glass , Contact glass and white pad 1 Open the platen cover . 2 G[...]

J ust in case General questions Q: Where do I add ink or toner to make my fax mac hine s printouts darker? A: Y ou can t adjust the darkness of an incoming fax printout , but you can adjust the darkness of a copy or of a transmission. Insert a document and press CON - TRAST to adjust the contrast setting. Dark p r i nts at the darkest setting. The [...]

J ust in case Q: Can I transmit a document that s extra long? A: Ye s , if the receiving fax machine is equipped to handle long documents. Many machines have a special setting which allows them to receive documents that exceed the normal length. Q: Can I transmit a page from a newspaper? A: No. A newspaper page can jam in your document feeder . Fir[...]

J ust in case Receiving faxes Q: My fax never answers. What s wrong? A: Check to make sure your fax machine is properly connected to a working AC power outlet and phone jack (see page 1.7). If you re using a second phone with your machine, make sure it s connected properly (page 2.20). Q: Sometimes when I answer my machine with the optional handset[...]

J ust in case This glossary contains terms you may encounter when discussing or reading about fax machines . Please use these definitions for reference only . A list of definitions can also be found on the Muratec website at www .muratec .com. 24-hour format Also called military format . A format for keeping time that does not use a.m. or p.m. to d[...]

J ust in case Default The setting your machine will alwa ys refer to if no other action has been pro- grammed. F or example, you can set the default for this machine to send a fax by using its memory . If you set this action as the default, that s how your machine will always send a fax, until you tell it to do differently . Delayed command Transmi[...]

J ust in case Memory Internal document storage . In Muratec fax machines , random access memory in the form of computer chips is used to store and hold documents for transmission and to hold some documents that have been received. Memory overflow A message that appears on the mac hine s LCD when the current operation requires more of the mac hine s[...]

J ust in case Redialing The dialing again, either manually or automatically controlled, of the most recently dialed fax or phone number . Automatic redialing follows an unsuccessful dialing attempt and can be done manually or automatically . Relay broadcasting Lets some Muratec fax mach i n es st o r e a document in internal mem- ory , transmit the[...]

J ust in case This page intentionall y blank. 5.21[...]

Appendix and index[...]

General Type: Desktop plain paper facsimile Compatibility: MFX -1200: ITU-T Group 3 MFX -1600: ITU-T Group 3 and Super Group 3 Phone system: Public Switc hed T elephone Network (PSTN) or equivalent Dual access: Multitasking One-touch dial: 55 locations Speed dial: 145 locations Operating Environment Environmental temperature: 10” C to 32” C (50[...]

Scanning method: Flatbed CCD Scanning width: 8.2 inc h (F ax), 8.5 inch (Copy) Document size : (width height) ADF; single sheet: Maximum 8.5 inc hes 35.4 inch e s , Minimum 4.7 inc hes 3.9 inch es ADF; two or more sheets : Maximum 8.5 inc hes 14.0 inch e s , Minimum 5.8 inc hes 4.1 inch es FBS Maximum 8.5 inc hes 14.0 inch e s ADF capacity: 50 shee[...]

United States of America F ederal Communications Commission ( FCC ) information Ringer Equivalence Number ( REN s ): MFX -1200: AC REN , 0.4 B ; DC REN , 0.3. MFX -1600: AC REN , 2.1 B ; DC REN , 0.3. This facsimile machine has been tested and found to comply with the limits for a Class A digital device, pursuant to P art 15 of the FCC rules. These[...]

T his warranty is made by Muratec America, Inc. (hereafter referred to as Muratec ). This warranty is valid only on Muratec products purchased and used in the United States of America. This warranty applies to the product only while owned and used by the original purc haser ( Customer ). If ownership of the product is transferred, this warranty ter[...]

A AC power cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 AC power switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7 Activity journal . . . . . . . . . . . . . . . . . . . . . . .[...]

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14 COPY light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3 Copy setting list . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

I Initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18 J Jammed paper , removing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1 L Location ID . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5 Turning off the transport mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]