Muratec MFX-2570 manual

OfficeBridge Guide Plain-paper digital Fax/Copier/Printer/Scanner Please read this guide before operating this machine. After you finish reading this guide, keep it handy for easy reference.[...]

1 2 3 4 Chapter 1 Overview of OfficeBridge Chapter 2 Operating the V arious Functions Chapter 3 OfficeBridge Administrator Settings Chapter 4 Operating Utilities[...]

ii How to Read This Manual How to Read This Manual Operational and Safety Information In this manual, the following symbols are used with the items where important operational and safety information must be observed. Symbol Meaning W arning Describes warnings to protect yourself and others from serious or potentially fatal injury if you handle the [...]

1 Contents iii Contents How to Read This Manual .......................................................................................... ii Operational and Safety Information ......................................................................... ii About the screens ..............................................................................[...]

iv Contents Checking / Canceling Print J obs in Progress ....................................................... 2-42 Checking the Communication History ................................................................. 2-44 Checking the Print J ob History ............................................................................ 2-47 F orwarding [...]

1 Contents v Auto Distribution Function .................................................................................. 3-83 Setting Auto Distribution (General Settings) ...................................................... 3-84 Setting Auto Distribution (Individual Settings) .................................................. 3-87 Specifying Di[...]

vi Contents[...]

Chapter 1 Overview of OfficeBridge Introduction to OfficeBridge ................................................................................... 1-2 Managing F axes as “Digital Documents” ............................................................... 1-2 Using F axes on Computers ...........................................................[...]

1-2 Introduction to OfficeBridge Introduction to OfficeBridge OfficeBridge is a management system that enables highly functional document management by connecting with computers on the network. Managing F axes as “Digital Documents” OfficeBridge can manage received faxes as “digital documents”, in a similar manner to e-mail. Normally , [...]

1 Overview of OfficeBridge Introduction to OfficeBridge 1-3 Using F axes on Computers Received faxes can be re-used on a computer . F or example , received order forms and invoices can be forwarded to other employees in the same company without printing them to paper (paperless reception). F orw ard received document Network Sharing Information I[...]

1-4 Introduction to OfficeBridge Checking/Changing Machine Functions The functions of the machine can be registered and edited directly from a computer .[...]

1 Overview of OfficeBridge OfficeBridge Usage Environment 1-5 OfficeBridge Usage Environment An environment such as the one indicated below is required to use OfficeBridge. 1) Connect the machine to a general public network 2) Connect to the internet to use e-mail, etc. 3) Connect the machine and the computer for each user to the network 4) Ins[...]

1-6 Screens Used in OfficeBridge Screens Used in OfficeBridge This section describes the basic operation screens used for OfficeBridge. Login Screen This screen is used for logging in to OfficeBridge. F or details, refer to “ Logging In / Logging Out ” . (See page 2-2.) 1 6 4 5 2 3 User ID Entry Box  Manually enter the user ID and passwo[...]

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-7 User ID Selection  Select the user to log in as from the displayed list of users . If you select a user , the user ID is automatically entered in the User ID entry box. Item Description 4 Number Displays the numbers provided when users were registered. 5 Name Displays the registered u[...]

1-8 Screens Used in OfficeBridge Document List Screen Login to OfficeBridge, and press [Document Boxes] to display this screen. This screen displays a list of documents by their type such as “Received (Rx)” and “Transmitted (Tx)”. Operations such as transmitting , forwarding , and printing documents are also performed on this screen. Head[...]

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-9 Item Description 3 [Admin Login] or [Logout] button The button displayed here differs according to the screen. If you click [Admin Login], the administrator screen is displayed. (The login screen for the administrator screen may be displayed, depending on the security settings.) If you c[...]

1-10 Screens Used in OfficeBridge Item Description 9 Auto distribution settings switch Displays the current auto distribution settings status . If the auto distribution settings are enabled, “ON” is displa yed; if they are disabled, “OFF” is displa yed. Y ou can click the (auto distribution switch) button to enable/disable the auto distrib[...]

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-11 Type Description Delete Deletes the document selected in the document list. If you click this , a confirmation message is displayed. Deleted documents are moved to the “Deleted Documents Box” document list. (See page 2-38.) Note If you click this button after selecting a document i[...]

1-12 Screens Used in OfficeBridge Click to display a document list in thumbnail format. “Unread” and “Deleted Documents box” Document Lists  Unread Documents Displays a list of all unread documents , regardless of whether they were sent to a personal or shared destination. Documents are removed from this document list as soon as they ar[...]

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-13 Deleted Documents Box Displays a list of all deleted documents , regardless of whether they are personal or shared. This document list is shared with other registered users. The displa yed documents are the same for all users. Note Documents in the “Deleted Documents Box” document l[...]

1-14 Screens Used in OfficeBridge Item Description P age(s) Displays the total number of pages for the document. Document Box Name Displays the name of the document box in which the document is stored or was stored before being deleted. Note By selecting a document box name from the pull-down menu, you can filter the displayed documents by docume[...]

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-15 Rx Box Displays a list of the received documents . This document list is specific to each registered user . The displa yed documents vary according to the user . Note Documents received by the machine are displayed in the “Rx Box” document list when you have specified distribution[...]

1-16 Screens Used in OfficeBridge Shared Rx Box This screen displays a list of shared documents received by users . This document list is shared with other registered users. The displa yed documents are the same for all users. Note Documents received by the machine are only displayed in the “Shared Rx Box” • document list when “Shared Rx b[...]

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-17 Item Description Status  F or the Tx Box The transmission result is displayed. <F or normal transmission> Reserved: The reserved transmission is accepted, and it is in a transmission queue. If it is delayed transmission, the document remains in standby until the specified time[...]

1-18 Screens Used in OfficeBridge Item Description Date Displays the date and time when the document was sent/received. When the document is reserved, displays the date and time when the document was reserved. Note When the documents are displayed in ascending order , click [  ] to switc h to descending order . When the documents are displayed [...]

1 Overview of OfficeBridge Screens Used in OfficeBridge 1-19 Shared Box A list of the documents stored as shared documents is displayed. This document list is shared with other registered users. The displa yed documents are the same for all users. Note Y ou can enable/disable the “Shared Box” document list in “Enable the Shared Box” in ?[...]

1-20 Screens Used in OfficeBridge Item Description Date Displays the date and time when the document stored. Note When the documents are displayed in ascending order , click [  ] to switc h to descending order . When the documents are displayed in descending order , click [  ] to switch to ascending order .[...]

Chapter 2 Operating the V arious Functions Logging In / Logging Out ..........................................................................................2-2 Logging In ................................................................................................................ 2-2 Logging Out ................................................[...]

2-2 Logging In / Logging Out Logging In / Logging Out A W eb browser is used to operate OfficeBridge . F or details on the supported W eb browsers, refer to Chapter 6 , “Specifications” in the User's Guide . In this chapter , the procedure for using Internet Explorer is used as an example. Note P erform user registration before using Of?[...]

1 2 Operating the V arious Functions Logging In / Logging Out 2-3 Logging In From the User List  Select the user to log in as from the list of users. If you select a user , the user ID is entered automatically . Click the user name in the user list. 1 The user ID of the user name you click is automatically entered in “User ID”. Enter the “[...]

2-4 Logging In / Logging Out Logging In By Entering a User ID  If you do not want people to find out the user IDs of other users , set the login screen to “User ID Input” and make the users manually enter their user ID and password. (See page 3-130.) Enter the “User ID” and “P assword”, and click [Login]. 1 Note If you do not know y[...]

1 2 Operating the V arious Functions Logging In / Logging Out 2-5 P erforming a Guest User Login  Y ou can log in to OfficeBridge without entering a user ID and password. If you disable “Guest Account Setting” in the machine policy settings , you cannot log in with the guest account. F or details , refer to “Setting the Machine P olicy”[...]

2-6 Logging In / Logging Out P erforming an SSL Login  OfficeBridge supports SSL (Secure Socket Layer) security for data communication. SSL communication encrypts the data communicated between the computers and OfficeBridge to prevent the theft and modification of data by outside parties. If you perform an SSL login, the [SSL] icon is display[...]

1 2 Operating the V arious Functions Logging In / Logging Out 2-7  P erforming an Administrator Screen Login If “ Administrator Password” is set in the machine policy setting , the administrator screen login screen is displayed. F or details , refer to “Setting the Machine P olicy . ” (See page 3-130.) All the machine settings can be spe[...]

2-8 Logging In / Logging Out Logging Out P erform the logout procedure when you want to close OfficeBridge or switc h users. This is particularly important when multiple users are using the same computer , as other users will be able to see your files if you remain logged in. Make sure to perform the logout procedure for security purposes. Click [...]

1 2 Operating the V arious Functions Transmitting Documents 2-9 T ransmitting Documents Y ou can specify destinations and transmit documents scanned on the machine via fax. Y ou can also transmit the document as an e-mail attachment by specifying the e-mail address of the destination. T ransmitting Documents in a Document List Y ou can transmit the[...]

2-10 Transmitting Documents 5 Specify the destination. F or details on specifying the destination, refer to “ Specifying Destinations ” . (See page 2-16.) Specify the various settings as necessary . 6 Y ou can add a cover page. • (See page 2-10.) Y ou can add or delete documents. • (See page 2-12.) Y ou can specify a transmission time and a[...]

1 2 Operating the V arious Functions Transmitting Documents 2-11 Select the cover page to attach from the pull-down menu. 4 Enter the “Subject” and “T ext”. 5 The “Subject” and “T ext” entered here are automatically recorded on the selected cover page . Click [Update]. 6 The cover page settings are updated. Specify the other require[...]

2-12 Transmitting Documents  Adding and Deleting Documents Y ou can add or delete documents after selecting documents. Documents created in an application can be transmitted together if you add them after saving them to the shared box or a user box using the fax driver . Open the transmission screen and specify the destinations . 1 See “ P erf[...]

1 2 Operating the V arious Functions Transmitting Documents 2-13  Specifying Advanced Communication Settings Y ou can specify a transmission time and add body text for an e-mail. Open the transmission screen and specify the destinations . 1 See “ P erforming Transmission ” step 1 to 5 how to operate. (See page 2-9.) Click the [+] to the left[...]

2-14 Transmitting Documents Setting Description File F ormat When transmitting via e-mail, select the file format for the attached file. TIFF-S: The simple mode TIFF format. Documents are all converted to A4 size, 200 dpi for transmission. When the destination machine cannot receive TIFF files, use this file format. TIFF: The full mode TIFF for[...]

1 2 Operating the V arious Functions Transmitting Documents 2-15 Check the specified settings , and click [Send]. 5 T o check the document that will be transmitted, clic k the [+] to the left of the “Preview” eld. • If you click [Cancel], all the specified settings are canceled and the display returns to the • document list. Note The d[...]

2-16 Transmitting Documents Click [OK]. 5 The document transmission is canceled. If normal transmission is canceled, “Cancel” is displayed for “Status” in the “Tx Box” document list. If reroute transmission is canceled, “Cancel rerouted Tx” is displayed. Specifying Destinations The following four methods are available for specifying[...]

1 2 Operating the V arious Functions Transmitting Documents 2-17  Using the Address Book Y ou can use the address book with destinations registered in advance. On the transmission settings screen 1 (see page 2-10) , select the address book you want to access from the “Select Destinations” pull-down menu. Select either [P ersonal Address Book[...]

2-18 Transmitting Documents If you enter a string in the search entry field and click • it, items containing the corresponding string in the address book are searched for and displayed. T o select all the displayed destinations , select the top checkbox. T o sort the destinations by • name, click the [  ] next to “Name”. T o sort the de[...]

1 2 Operating the V arious Functions Transmitting Documents 2-19 Using LDAP (  Lightweight Directory Access Protocol) Server Y ou can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server . On the transmission settings screen 1 (see page 2-10) , select “LDAP Search” from the “Select Destinations” [...]

2-20 Transmitting Documents Enter the account and password, and click [Login]. 6 Searching starts . Select the destinations in the search results , and click one of the following 7 buttons to add them to the destination list. Up to 30 fax destinations and 30 e-mail destinations can be selected. Button name Description Fa x Registers the destination[...]

1 2 Operating the V arious Functions F orw arding Documents 2-21 F orwarding Documents Y ou can forward received documents to other users or user groups. If you forward a document to the shared box, all the registered users can view that document. F orwarding Documents in a Document List Y ou can forward the documents in a document list to the shar[...]

2-22 F orw arding Documents  Setting the Document Name, Category , Comments, and Hold Time Specify each setting as necessary . Item Description Document Name • The document name of the selected document is displayed in the entry box. T o change the name , manually change the file name in the entry box. Up to 80 characters can be entered. • [...]

1 2 Operating the V arious Functions F orw arding Documents 2-23 F orwarding Documents Created in Application Software Y ou can import documents created in application software (such as Microsoft W ord) and transmit them to the shared box where they can be viewed by all the registered users. Note T o perform this operation, you must install the Mur[...]

2-24 F orw arding Documents Specify the paper settings . 5 Here, “Letter (8.5 × 11in)” is selected for the size, and “P ortrait” for the orientation. Set the resolution. 6 Select 200 × 200 dpi (Normal), 400 × 400 dpi (Fine) or 600 × 600 dpi (S-Fine) for the resolution. Click the “F ax Settings” tab . 7 Select “ Advanced Mode” in[...]

1 2 Operating the V arious Functions F orw arding Documents 2-25 Click [OK]. 8 Start printing. 9 When using Microsoft Office W ord 2007, click [OK]. The “ Document Properties ” screen is displayed. If OfficeBridge user settings are specified in the Muratec F ax driver , OfficeBridge is automatically logged in to , and the forwarding setting[...]

2-26 Printing Documents Printing Documents Y ou can print scanned documents and received documents on the machine. Printing Documents in a Document List Y ou can print documents in the document list on the machine. Log in to OfficeBridge as a user or a guest. 1 (See page 2-2.) Click 2 [Document Boxes]. Select a document to be printed from the docu[...]

1 2 Operating the V arious Functions Searching for Documents 2-27 Searching for Documents Y ou can search for documents saved on OfficeBridge. There are two methods for searching; simple search, which enables you to search by entering a search string only , and advanced search, which enables you to search by setting detailed conditions . Note Y ou[...]

2-28 Searching for Documents Click [Search]. 5 The list of search results is displayed. Y ou can perform operations such as transmitting documents from the search results . • Click [Search again] to perform the search again. • Note The date and time displayed in the search results is the date and time that the document was created. F or reserve[...]

1 2 Operating the V arious Functions Searching for Documents 2-29 Specify the required settings . 5 Documents that include all the specified conditions are searched for . • When searching according to the date and time the document was created, enter the date in • the following order: year (4 digits), month (2 digits), and da y (2 digits). Cli[...]

2-30 Checking and Changing Document Information Checking and Changing Document Information Y ou can confirm detailed information about documents in a document list. Y ou can also change set information such as the file name or category . Note If you set authorities for users, you can register distribution conditions from • document information [...]

1 2 Operating the V arious Functions Checking and Changing Document Information 2-31 Checking and Changing Document Information On the document properties screen, you can check or change the detailed information about the scanned documents and received documents in a document list. The following operation applies to all types of documents. Log in t[...]

2-32 Checking and Changing Document Information Y ou can edit the following items in the detailed information for a document. Item Description “Document Name”, “Category”, “Comment” Enter the information in the entry box for each item. “Hold Time” Select “No Limit” or “Document Hold Time”. If you selected “Document Hold Ti[...]

1 2 Operating the V arious Functions Checking and Changing Document Information 2-33 Click [Add] in “ Add to the auto distribution settings”. 4 The auto distribution detailed settings screen is displayed with the following sender information already entered. Communication type Condition Fa x F ax number , F-Code number E-mail E-mail address, su[...]

2-34 Downloading Documents Downloading Documents Y ou can download documents from the document list into the desired location on a computer . Since the data disk of the machine is limited, it is recommended that you periodically download documents from the document list, save them to your computer , and delete the documents from the document list. [...]

1 2 Operating the V arious Functions Downloading Documents 2-35 If something other than “Select when downloading. ” is set in the download settings in “Common Settings” in “Document Box Settings” (see page 3-108) , the document download screen is not displayed, and the dialog in step 7 is displayed instead. Select the file format for t[...]

2-36 Downloading Documents Click [Download]. 6 Click [Save]. 7 Specify the folder to download to, enter a file name , and click [Save]. 8 Click [Close] to close the “Download Complete” dialog box. 9[...]

1 2 Operating the V arious Functions Deleting Documents 2-37 Deleting Documents Y ou can delete unnecessary documents from a document list screen. Since the data disk of the machine is limited, it is recommended that you periodically delete unnecessary documents. Note If the “Deleted Documents Box” function is disabled in the document box setti[...]

2-38 Deleting Documents Click [OK]. 5 The selected documents are deleted from the document list screen, and moved to the “Deleted Documents Box”. If you select several documents to delete, it may take some time to delete the documents . In this case, w ait for a while after performing the deletion procedure. Deleting Documents in the Deleted Do[...]

1 2 Operating the V arious Functions Deleting Documents 2-39  Restoring Documents to their Original Box Y ou can restore documents in the Deleted Documents Box to their original document box. Log in to OfficeBridge as a user or a guest. 1 (See page 2-2.) Click 2 [Document Boxes]. Select the document to restore on the “Deleted Documents Box”[...]

2-40 Checking the J obs or History Checking the J obs or History Y ou can check a communication or print job in progress, and the fax and e-mail history . Checking / Canceling a Communication J ob in Progress Y ou can check the fax and e-mail transmission reservation status, and the progress of the communication job being executed. Y ou can also ca[...]

1 2 Operating the V arious Functions Checking the J obs or History 2-41 Y ou can check the following information on the communication job screen. Destination Displays the destination name of the communication job. Status Displays the communication status . F or details on the displayed items, refer to “ Status ” for the “Tx Box ”, “ Rx Bo[...]

2-42 Checking the J obs or History Canceling Communication Jobs by Destination  When multiple destinations are set for a communication job, you can delete communication jobs by destination. Note Y ou can cancel only fax destinations individually . All e-mail destinations will be canceled by canceling one e-mail destination. Click the [+] next to[...]

1 2 Operating the V arious Functions Checking the J obs or History 2-43 Click [Machine Information], and then “Print J ob”. 2 Y ou can check the following information on the print job screen. File Name The file name of the document to print is displayed. Owner Displays the name of the user that executed the print job. W ith the pull- down menu[...]

2-44 Checking the J obs or History Click [OK]. 3 The selected jobs are canceled. Checking the Communication History Y ou can check the history of transmitted and received jobs. Up to 1000 communication histories can be displayed. Y ou can also print or download the communication history . Checking the Communication History  Log in to OfficeBrid[...]

1 2 Operating the V arious Functions Checking the J obs or History 2-45 Displayed Item Description Simple Result Displays either “OK” or “Error” for the communication result. W ith the pull-down menu, you can filter the displayed communication history by communication result. Tx / Rx Displays whether the communication was a transmission or[...]

2-46 Checking the J obs or History Printing the Communication History  Y ou can print the communication history . Y ou can also filter the various items when printing the history . Note The journal list can also be printed from the device settings on the control panel of the machine. F or details, refer to Chapter 6, “Managing the Communicati[...]

1 2 Operating the V arious Functions Checking the J obs or History 2-47 Checking the Print J ob History Y ou can check the document print job history . Up to 200 print job hisotries can be displayed. Log in to OfficeBridge as a user . 1 (See page 2-2.) This function is also available on Administrator screen. • This function • may also be avail[...]

2-48 F orw arding Documents F orwarding Documents When you want to chec k documents when you are awa y from the office, you can set “forwarding settings” to automatically forw ard received documents to a destination of your choice via fax or e-mail. Y ou can also set to print all the documents received while you are aw ay from the office. F o[...]

1 2 Operating the V arious Functions F orw arding Documents 2-49 Click [Save]. 4 The forwarding setting is saved. Y ou can now select [ON] or [OFF] for the forwarding setting to forward or print received documents . (See page 1-9.) Specifying F orwarding Destinations Y ou can specify forwarding destinations using various methods. Y ou can only regi[...]

2-50 F orw arding Documents Specifying From the Address Book  Click [Shared] or [P ersonal] from “ Address Book” in “F ax / E-mail Destinations”. 1 Click [Shared] to open the “Shared Address Book” or [Personal] to open the “P ersonal Address Book”. Select a destination from the address book, and click [F ax] or [T o]. 2 When you [...]

1 2 Operating the V arious Functions F orw arding Documents 2-51 Manually Entering a F ax Destination or E-mail Destination  Enter the fax number or e-mail address of the destination in the “F ax / E-mail 1 Destinations” entry box. Up to 40 digits can be entered for a fax number . Up to 50 characters can be entered for an • e-mail address.[...]

2-52 F orw arding Documents Manually Entering a F older Destination  Enter the folder path name of the forwarding destination in the “F older 1 Destination” entry box in “F older Destination”. Up to 128 characters can be entered. The following characters cannot be used in a path • name; * ? “ < > |. Enter the path name in the ?[...]

1 2 Operating the V arious Functions F orw arding Documents 2-53 Click [Save]. 3 The folder path name is entered as the folder destination. Specifying From the User List  Click [Select] in the “Users” field. 1 Select a user from the list of users , and click [Add] or [T o]. 2 When you click [Add], the user box is selected as destination. Wh[...]

2-54 F orw arding Documents Setting the Attachment File F ormat and F orwarding P eriod Y ou can specify the file format and forwarding period to use when forwarding documents . Click the [+] to the left of “File F ormat” or “P eriod” to display the settings . The items displayed are indicated below . Item Description Settings E-mail / F o[...]

1 2 Operating the V arious Functions F orw arding Documents 2-55 Item Description Settings PDF Encryption Setting These items are displayed when “PDF w/ P assword” is selected as the attachment file format for the folder . Specify the PDF encryption settings. Document Access P assword Enter the password (user password) required to open the enc[...]

2-56 F orw arding Documents Item Description Settings P eriod Specify the period for which forwarding is performed. Always Always execute forw arding. Always Y ear/Month/ Date Specify the forwarding day and time Y ear/Month/ Date Specify a date to start forwarding and a date to end forwarding to only execute forw arding during that period. Y ear: 1[...]

Chapter 3 OfficeBridge Administrator Settings Administrator settings list ....................................................................................... 3-3 Registering Users .......................................................................................................3-5 “User Registration” Screen ...........................[...]

Regarding Settings ................................................................................................ 3-82 Automatically Distributing Received Documents ............................................3-83 Auto Distribution Function .................................................................................. 3-83 Setting Auto Distri[...]

1 2 3 OfficeBridge Administrator Settings Administrator settings list 3-3 Administrator settings list On the Administrator screen, the following settings are available. Some settings ma y also available for Users and Guests . Items Description Default authority page Admin User Guest User Information User Registration Register , edit or delete user[...]

3-4 Administrator settings list Items Description Default authority page Admin User Guest ScanT ag Settings Register , edit or delete setting to create image data and metadata (data indicating the attributes and rocessing method of the image file) in a single scan.  3-141 Machine Information Communication Job Check the fax and e-mail transmissi[...]

1 2 3 OfficeBridge Administrator Settings Registering Users 3-5 Registering Users T o utilize the functions of OfficeBridge , it is necessary to first register users. There are two methods for registering users; registering them from the user information settings screen, and importing them from an external file in a format such as the vCard for[...]

3-6 Registering Users List Items Item Description 6 Number of users that can be registered Displays the number of users that can be registered. 7 Number The number assigned to the user . 8 Name Displays the name registered. 9 Group Displays the name of the group that the user belongs to. Y ou can also filter the displayed users by group name. 10 P[...]

1 2 3 OfficeBridge Administrator Settings Registering Users 3-7 Register the user information. 4 Y ou can register the following items. Basic Settings Setting Description Settings Number Enter the user number . Y ou cannot enter an existing number . 001 - 200 Name Enter the user name. 64 characters User ID Enter the ID used for identifying the use[...]

3-8 Registering Users Setting Description Settings LDAP Server Authentication (If required) Account ID Enter the account for logging in to the LDAP server . 49 characters P assword Enter the password for logging in to the LDAP server . 29 characters F eed File F ormat The file format of the RSS feed is displayed. – Number of Item Enter the maxim[...]

1 2 3 OfficeBridge Administrator Settings Registering Users 3-9 Changing User Information  Y ou can change user information that has been registered. On the “User Registration” list screen, click the number or name of the user you 1 want to c hange. The “Registration” screen is displayed. Change the user information. 2 Click [Save]. 3 T[...]

3-10 Registering Users Copying Existing User Information to Register a New User Y ou can copy user information that is already registered to register a new user . The user information items that can be copied are indicated below . User Group • Company • Department • T el Number • F ax Number • Note Y ou cannot copy multiple users at the s[...]

1 2 3 OfficeBridge Administrator Settings Registering Users 3-11 Deleting User Information Y ou can delete unnecessary user information from the “User Information” list screen. Y ou can select multiple users to delete. Note The user that is currently logged in can also be deleted. Log in to OfficeBridge as a user . 1 (See page 2-2.) This func[...]

3-12 Registering Users Importing User Information F rom an External File Y ou can import data from an external file in the vCard format and register it as user information. The user information items that can be imported and their corresponding vCard item names are indicated below . The words enclosed in parentheses are the vCard item names . User[...]

1 2 3 OfficeBridge Administrator Settings Registering Users 3-13 Click [Import]. 5 A confirmation message is displayed. Click [OK]. 6 The import process starts. • When the import process is complete, the display returns to the “User Registration” list • screen. Note When the display returns to the list screen, the number of successful rec[...]

3-14 Registering Users Exporting User Information to an External F ile Y ou can export the selected user information to an external file in the vCard format. Y ou can select multiple users. The user information items that can be exported and their corresponding vCard item names are indicated below . The words enclosed in parentheses are the vCard [...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-15 Creating Address Books Y ou can use OfficeBridge to register frequently used destination information (fax numbers and e-mail addresses, etc .) in the address book. By registering destination in the address book, you can easily specify the fax or e-mail address destination setti[...]

3-16 Creating Address Books List Items Item Description 6 Number of destinations that can be registered Displays the number of destinations that can be registered. 7 P ersonal / Shared switch Switches the displayed Address Book between personal and shared destinations. (Only displayed when the user is logged in as a user .) 8 F ilter Enables you to[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-17 Registering New Destinations Y ou can register new destinations in OfficeBridge. Note Up to 2000 destinations can be registered, including both personal and shared destinations. Log in to OfficeBridge as a user . 1 (See page 2-2.) This function is also available on Administrat[...]

3-18 Creating Address Books Y ou can register the following items. Basic Settings Setting Description Settings Search Searches an LDAP server to register destinations in the address book. Refer to “ Registering Destination Using an LDAP Server ” . (See page 3-21.) Number Enter the speed dial number . Y ou cannot enter an existing number . Howev[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-19 Click [Save]. 6 The display returns to the “ Address Book” list screen. • Press [Back] to cancel registering the destination and return to the “ Address Book” list • screen. Note Underlined values are the default settings specified at the time of shipment. Changing [...]

3-20 Creating Address Books Select the address book to add the information to (shared or personal), and click 2 [Add] in “ Add to the address book”. Register the information to the address book on the new destination settings 3 screen. F or details , refer to “ Registering New Destinations ”. (See page 3-17.) Copying Existing Destination to[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-21 Registering Destination Using an LDAP Server Y ou can register destination using an LDAP (Lightweight Directory Access Protocol) server . Note The following destination is d etected: “User Name”, “E-mail Address”, “F ax Number”, • and “Company”. T o search an L[...]

3-22 Creating Address Books Set the search method. 7 Select either “Exact Match” or “Match any conditions”. Set the search parameters . 8 The following information is searched: “Name”, “F ax Number”, “E-mail Address”, and • “Company”. “Company” cannot be specified as a search condition by itself . Specify it in combin[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-23 Enter the “ Account ID” and “P assword”, and click [Login]. 11 Searching starts . The search results are displayed when searching is complete . Select the destination to register from the search results . 12 Y ou can only select one destination. Click [OK]. 13 The “Reg[...]

3-24 Creating Address Books Deleting Destinations Y ou can delete unnecessary destinations from the “ Address Book” list screen. Y ou can select multiple destinations to delete. Note If any of the following functions is set for the destination to delete, an error will occur . An error also occurs if the destination is being used for a job being[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-25 Importing Destination F rom an External File Y ou can import data from an external file and register it as destinations. Note Y ou can import files in the CSV or vCard format. Log in to OfficeBridge as a user . 1 (See page 2-2.) This function is also available on Administrato[...]

3-26 Creating Address Books Set the detailed information. 5 Setting Description Settings *2 Address Book File Click [Browse], and specify the file to import. – File F ormat Select the format of the file to import. Select “vCard” or “CSV” . vCard CSV Import from CSV File *1 Select the method to use when importing the data to the address [...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-27 Click [Import]. 6 The import process starts. When the import process is complete, the display returns to the “ Address Book” list screen.[...]

3-28 Creating Address Books  When T ag Setting is Set to “ON” The “T ag Setting” screen is displa yed. 1 Set the tags for each item. 2[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-29 Click [Import]. 3 The import process starts. When the import process is complete, the display returns to the “ Address Book” list screen.[...]

3-30 Creating Address Books Exporting Destination to an External F ile Y ou can export the selected destination to an external file. Y ou can select multiple destinations. Note Y ou can export files in the CSV or vCard format. Log in to OfficeBridge as a user . 1 (See page 2-2.) This function is also available on Administrator screen. • This f[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-31 Select the export format. 5 Select “vCard” or “CSV”. Click [Export]. 6 The “Do you want to open or download this file?” message is displayed. Click [Save]. 7 The “Save As” dialog box is displayed. Specify the name and location to save the file , and click [Save[...]

3-32 Creating Address Books Click [Group]. 3 Y ou can select whether to register the group as a personal or shared group. 4 When you register a personal group, you can group both personal and shared destinations . • When you register a shared group, you can group only shared destinations . • Click [Add]. 5 The “Registration” screen is displ[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-33 7 Select the destinations to register . In the address book list on the left, select the checkbox of the destinations to register . • T o select all the displayed destination information, select the top checkbox. • Click the same checkbox to deselect the item. • Click a tr[...]

3-34 Creating Address Books Click [Save]. 9 The display returns to the “ Address Book” group list screen. • Press [Back] to cancel registering the group information and return to the “ Address Book” • group list screen. Changing a Group  Log in to OfficeBridge as a user . 1 (See page 2-2.) This function is also available on Administ[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-35 Click [Delete], and then [OK]. 6 The selected destinations are deleted. T o add a destination, select the destination to add in the address book list on 7 the left, and click a transmission destination registration button. F or details , refer to step 7 of “ Registering a New [...]

3-36 Creating Address Books Select the checkbox of the group information you w ant to copy . 4 Click [Duplicate]. 5 The “Edit Address Book Group” screen is displa yed with the copied settings entered for the group information. Change the settings to those for the new group to register . 6 Click [Save]. 7 The display returns to the “ Address B[...]

1 2 3 OfficeBridge Administrator Settings Creating Address Books 3-37 Deleting a Group  Y ou can delete unnecessary group information from the “ Address Book” group list screen. Y ou can select multiple groups to delete. Note An error will occur if any of the following functions is set for the destination information you set to delete. An e[...]

3-38 Registering Shortcuts Registering Shortcuts Y ou can use OfficeBridge to register the destination folders and FTP servers specified when using the Scan to F older function and Scan to FTP function of the machine in advance. The shortcuts registered here can be recalled when operating the machine . Setting F older Shortcuts Registering a New [...]

1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-39 Click “F older Shortcut”. 3 Select the type of shortcut (personal or shared) to register from the pull-down 4 menu. If you performed a guest login or administrator login, only “shared” shortcuts can be registered. Click [Add]. 5[...]

3-40 Registering Shortcuts Set the detailed information. 6 Y ou can register the following items. Setting Description Settings Shortcut Number The smallest free number is automatically entered. Y ou can change it to a number of your choice . This item is required. 1 - 300 Shortcut Name Enter the shortcut name. 24 characters F older P ath Enter the [...]

1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-41 Browsing for a F older P ath to Enter  Click [Browse] in “F older Path”. 1 A list of the network environment you are connected to is displayed. • If you enter the computer name in the folder path in advance, you can display a list of the • shared folders in that comput[...]

3-42 Registering Shortcuts Changing F older Shortcut Settings  Y ou can change folder shortcut settings that have been registered. On the “F older Shortcut” settings list screen, c lick the number or name of the 1 folder shortcut you want to c hange. Change the settings of the folder shortcut. 2 Refer to step 6 of “ Registering a New F old[...]

1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-43 Deleting a F older Shortcut  Y ou can delete unnecessary folder shortcuts from the list. On the “F older Shortcut” settings list screen, select the c heckbox of the folder 1 shortcut to delete. Click [Delete]. 2 The message “Is it OK to delete the selected item(s)?” is[...]

3-44 Registering Shortcuts Setting FTP Shortcuts Registering a New FTP Shortcut  Y ou can register a new FTP shortcut. Note Up to 20 FTP shortcuts can be registered. • FTP shortcuts can also be registered from the control panel of the machine. F or • details, refer to Chapter 7, “Registering Destinations” in the Scanner and F ax Guide. L[...]

1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-45 Set the detailed information. 5 Y ou can register the following items. Setting Description Settings Shortcut Number The smallest free number is automatically entered. Y ou can change it to a number of your choice . This item is required. 1 - 20 Shortcut Name Enter the shortcut na[...]

3-46 Registering Shortcuts  Browsing for a F older P ath to Enter Enter the host name in the “Host Name” field. 1 Click [Browse] in “F older Path”. 2 The folder of the FTP server is displayed. Select the folder to register in the folder shortcut. 3 Click [Back] to return to the previous folder level. • Click [Root] to return to the ?[...]

1 2 3 OfficeBridge Administrator Settings Registering Shortcuts 3-47 Click [Save]. 3 The settings are changed, and the display returns to the “FTP Shortcut” settings list screen. • Press [Back] to cancel changing the FTP shortcut settings and return to the “FTP Shortcut” • settings list screen. Copying an Existing FTP Shortcut to Creat[...]

3-48 Registering Shortcuts Click [OK]. 3 The selected FTP shortcuts are deleted.[...]

1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-49 Setting T emplates OfficeBridge enables you to register templates to assist users when they enter information. Y ou can register three kinds of templates: document names , document categories , and e-mail templates. Setting Document Names When adding a file name to save a scanned [...]

3-50 Setting T emplates Click [Add]. 4 The “Document Name” settings screen is displayed. Set the detailed information. 5 Y ou can register the following items. Setting Description Settings Number The smallest free number is automatically entered. Y ou can change it to a number of your choice. This item is required. 1 - 20 Document Name Enter th[...]

1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-51 Changing a Document Name  Y ou can change a document name that has been registered. On the “Document Name” settings list screen, click the number or name of the 1 document name you want to change . Change the number or name of the document. 2 Click [Save]. 3 The settings are [...]

3-52 Setting T emplates Click [Duplicate]. 3 The “Document Name” settings screen is displayed. Change the settings to those for the new document name to register . 4 Click [Save]. 5 The display returns to the “Document Name” settings list screen. • Press [Back] to cancel registering the document name settings and return to the “Document[...]

1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-53 Setting Document Categories When setting document categories to a scanned image, you can use document categories registered in advance. Y ou can register up to 20 document categories. Registering a New Document Category  Note Document category can also be set from the control pan[...]

3-54 Setting T emplates Y ou can register the following items. Setting Description Settings Number The smallest free number is automatically entered. Y ou can change it to a number of your choice. This item is required. 1 - 20 Category Name Enter the document category name for the template. 20 characters Click [Save]. 6 The display returns to the ?[...]

1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-55 Copying an Existing Category to Register a New Category  Y ou can copy a category that is already registered to register a new one. Display the “Category” settings list screen. 1 Select the checkbox of the category name you w ant to copy . 2 Click [Duplicate]. 3 The “Catego[...]

3-56 Setting T emplates Click [Delete]. 3 The message “Is it OK to delete the selected item(s)?” is displayed. Click [OK]. 4 The category is deleted. Setting E-mail T emplates When transmitting e-mail, you can use a document registered in advance as the subject and text of the e-mail. Up to 10 e-mail templates can be registered. Registering a N[...]

1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-57 Set the detailed information. 5 Y ou can register the following items. Setting Description Settings Number The smallest free number is automatically entered. Y ou can change it to a number of your choice. 1 - 10 T emplate Name Enter the name of the e-mail template. 40 characters Sub[...]

3-58 Setting T emplates Click [Save]. 3 The settings are changed, and the display returns to the “T emplate” settings list screen. • Press [Back] to cancel changing the e-mail template settings and return to the “T emplate” • settings list screen. Copying an Existing E-mail T emplate to Register a New E-mail  T emplate Y ou can copy [...]

1 2 3 OfficeBridge Administrator Settings Setting T emplates 3-59 Deleting an E-mail T emplate  Y ou can delete unnecessary e-mail templates. Display the “T emplate” settings list screen. 1 Select the checkbox of the e-mail template you w ant to delete. 2 T o select all the displayed e-mail templates , select the top checkbox. • Click the[...]

3-60 Setting the Connection Environment Setting the Connection Environment Y ou can set the network environment required for OfficeBridge to operate correctly and the e-mail transmission/reception environment, etc. Setting the Network Environment Set the network environment for connecting computers to OfficeBridge. The settings are divided into f[...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-61 Y ou can register the following items. Common Settings Setting Description Settings Host Name Enter the host name of the machine . The default setting is the MAC address. If multiple machines are connected to the same network, make sure to set a different host name f[...]

3-62 Setting the Connection Environment Setting Description Settings Global IP Address Enter the global IP address. If DHCP is enabled, the retrieved global IP address is displayed, and you cannot edit it. XXXX:XXXX:XXXX: XXXX:XXXX:XXXX: XXXX:XXXX format (Where XXXX is a hexadecimal number .) 0:0:0:0:0:0:0:0,0::0, ::, 0:0:0:0:0:0:0:1, and 0::1 cann[...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-63 Setting the E-mail Transmission / Reception Environment Set the environment for transmitting and receiving e-mail with OfficeBridge. The settings are divided into four groups: machine information, SMTP server settings , POP server settings, and SMTP reception settin[...]

3-64 Setting the Connection Environment Set the detailed information. 4 Y ou can register the following items. Machine Information Setting Description Settings Name Enter the name to display in the sender field (From) when transmitting e-mail. If e-mail is transmitted after performing a user long, the e-mail address registered in the user informat[...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-65 Setting Description Settings SSL Set “ON” to use SSL communication, or “OFF” to not use it. ON OFF SMTPS P ort Number Enter the SMTPS port number . 0 - 65535: 465 SMTP Send Authentication Set the SMTP authentication method when the SMTP server you are using r[...]

3-66 Setting the Connection Environment SMTP Reception These settings are displayed when you click [+]. These settings are for the reception side for direct SMTP . Setting Description Settings Confirm that the following domain is identical to the receiving domain. Set “ON” to check whether the transmission forwarding path is the same as your d[...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-67 Setting the E-mail Operating Environment Set the e-mail operating environment for handling e-mail with OfficeBridge. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login screen, depending on [...]

3-68 Setting the Connection Environment Y ou can register the following items. Setting Description Settings Attachment File F ormat Set the file format for transmitted documents. When you send a document from the machine via e-mail, the document will be converted to the file format specified here. PDF TIFF-S (T .37 Simple Mode) *1 TIFF-F (Expand[...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-69 Setting Description Settings Response to MDN Request *4 Set whether to return a message disposition notification (MDN) when e-mail is received with an MDN request. Never send a MDN . Always send a MDN . Allow reply to: If you select “ Alw ays send a MDN . ”, you[...]

3-70 Setting the Connection Environment Click [Save]. 5 The display returns to the “E-mail Settings” list screen. • Press [Back] to cancel specifying the optional e-mail settings and return to the “E-mail • Settings” list screen. Note Underlined values are the default settings specified at the time of shipment. • Click [Initialize] t[...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-71 List Items Item Description 3 Name Displays the name registered. If you do not register a name, the LDAP server address is displayed after it is registered. 4 Default Server Setting Y ou can change the default server used for LDAP searching. “ON” indicates that t[...]

3-72 Setting the Connection Environment Set the detailed information. 4 Y ou can register the following items. Setting Description Settings Name Enter the name to set. 23 characters LDAP Server Address Enter the name or IP address (IPv4 only) of the LDAP server to set. This item is required. F or an LDAP server name, 99 characters Use the XXX.XXX. [...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-73 Setting Description Settings Search Base Enter the starting search position in the hierarchical structure of the LDAP server . Searching is performed included all sub directories under the starting search position. Click [Search Base] to search for the search base an[...]

3-74 Setting the Connection Environment Click [Save]. 5 The display returns to the “LDAP Server Settings” list screen. • Press [Back] to cancel specifying the LDAP server settings and return to the “LDAP Server • Settings” list screen. Note Underlined values are the default settings specified at the time of shipment. Changing LDAP Serv[...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-75 Deleting LDAP Server Search Settings  Y ou can delete unnecessary LDAP server search settings from the list screen. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login screen, depending on[...]

3-76 Setting the Connection Environment Set the detailed information. 3 Y ou can register the following items. Setting Description Settings SNMP Service Set whether to enable or disable the SNMP setting . Set “ON” to enable the setting, or “OFF” to disable it. ON OFF Writable Community Name Enter a community name that the dedicated read/wri[...]

1 2 3 OfficeBridge Administrator Settings Setting the Connection Environment 3-77 Setting an Internet Time Y ou can automatically synchronize the system clock with an internet time server . Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login screen, depending on user polic[...]

3-78 Setting the Connection Environment Y ou can register the following items. Setting Description Settings Auto Time Adjustment Set whether to enable or disable the internet time setting. Set “ON” to enable the setting, or “OFF” to disable it. ON OFF Server Address Enter the server name or server address of the time server . F or a server [...]

1 2 3 OfficeBridge Administrator Settings Specifying Device Settings 3-79 Specifying Device Settings Settings required for using the machine, suc h as the automatic logout time and the e-mail gatewa y settings can be set from OfficeBridge. The same settings can be set from the control panel of the machine. Specifying Other Network Settings Y ou c[...]

3-80 Specifying Device Settings Set the detailed information. 4 Y ou can register the following items. Setting Description Settings E-mail Gateway *1 Specify the settings for the e-mail gateway function. − Setting Set whether to enable or disable the e-mail gateway function. Set “ON” to enable the function, or “OFF” to disable it. OFF ON [...]

1 2 3 OfficeBridge Administrator Settings Specifying Device Settings 3-81 Specifying User Install Mode Settings Y ou can specify the settings required for using the machine. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. [ 2 [...]

3-82 Specifying Default Machine Settings Specifying Default Machine Settings Y ou can set the default values for each function, the ready screen, and the energy sa ve mode. The default values are those used when you press <Reset> to return to the ready screen. Changing the default values of often-used functions can shorten the time required t[...]

1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-83 Automatically Distributing Received Documents In OfficeBridge, you can specify conditions for automatically distributing received fax and internet fax documents to a specified location (user folders or the shared folder , etc .) F or example , you can se[...]

3-84 Automatically Distributing Received Documents Setting Auto Distribution (General Settings) Y ou can specify the general settings for auto distribution. Note T o distributing received fax and internet fax documents to a specified location, set also individual settings. (See page 3-87.) Click [Admin Login] in OfficeBridge, and log in. 1 (See p[...]

1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-85 Click [General]. 3 Set the distribution information. 4 Y ou can register the following items. Setting Description Settings Distribution Setting Set whether to enable or disable the auto distribution setting. Set “ON” to enable the setting, or “OFF”[...]

3-86 Automatically Distributing Received Documents Setting Description Settings Document Access P assword Enter the password (user password) required to open the encrypted PDF . 28 characters Change P ermissions P assword Enter the password (owner password) required to change the permission settings of the encrypted PDF . 28 characters P ermissions[...]

1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-87 Setting Auto Distribution (Individual Settings) Y ou can specify the individual settings for automatic distribution. Up to 200 auto distribution settings destinations can be registered. Note The auto distribution settings can also be specified from the co[...]

3-88 Automatically Distributing Received Documents Y ou can register the following items. Basic Settings Setting Description Settings Name Enter a name for the auto distribution settings. This item is required. 30 characters Conditions *1 Condition Settings Select the condition to use for distribution from the pull-down menu. Y ou can select the fo[...]

1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-89 Setting Description Settings Destination *2 Destination See “ Specifying Distribution Destinations ” and destinations. (See page 3-90.) – Destinations Select “OfficeBridge Users”, “ Address Book”, or “F older” from the pull-down menu, an[...]

3-90 Automatically Distributing Received Documents Setting Description Settings F older Y ou can set the following file formats for saved files. PDF: Distributes the document as a PDF format saved file. PDF w/P assword: Distributes the document as an encrypted PDF format saved file. TIFF: Distributes the document as a TIFF format saved file. P[...]

1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-91 Open the 1 “ Setting ” screen. See “ Setting Auto Distribution (Individual Settings) ” steps 1 to 4. (See page 3-87.) Select 2 “OfficeBridge Users” from the pull-down menu and click [Select]. Select the checkbox of the users or groups you w an[...]

3-92 Automatically Distributing Received Documents  Specifying “ Address Book” Destination Open the 1 “ Setting ” screen. See “ Setting Auto Distribution (Individual Settings) ” steps 1 to 4. (See page 3-87.) Select 2 “ Address Book ” from the pull-down menu and click [Select]. Select the destination category (letter or group). 3[...]

1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-93 Click [Save]. 6 The destinations are set, and the display returns to the “ Auto Distribution” settings screen. • Click [Back] to cancel setting the destinations . • Click [Save]. 7 The display returns to the “ Auto Distribution” settings list s[...]

3-94 Automatically Distributing Received Documents P erforming an Auto Distribution T est Y ou can check the distribution settings that match the distribution conditions in the auto distribution settings, and displa y them in a list. Specify a fax number , F code (sub-address , password), e-mail address (From), or subject to use as the distribution[...]

1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-95 Y ou can register the following items. Setting Description Settings T est for Select the item to test (fax or e-mail). Fa x E-mail T est Data Enter the test data. The setting to specify depends on the selected test item. – F ax Number Displayed when “F[...]

3-96 Automatically Distributing Received Documents Copying Existing Auto Distribution Settings to Create New Settings Y ou can copy auto distribution settings that are already registered to register new auto distribution settings. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and Us[...]

1 2 3 OfficeBridge Administrator Settings Automatically Distributing Received Documents 3-97 Deleting Auto Distribution Settings Y ou can delete unnecessary auto distribution settings from the “ Auto Distribution” settings list. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and[...]

3-98 Usage Management Usage Management In OfficeBridge, you can record the usage status (number of pages , cost, and communication time) of the copy , fax, scan, and print functions for each user or group. Checking the Usage Status Y ou can display and print the user access/cost history . Note Y ou can only check the usage status for items with co[...]

1 2 3 OfficeBridge Administrator Settings Usage Management 3-99 Note The total of all users is displayed on the first line . • The following items are displayed. • Item Description Group Displays the name of the group that the user belongs to. User Displays the user name. Fa x Displays the cost and number of pages used for fax communication. [...]

3-100 Usage Management Printing the Usage Management History for a User  Y ou can print the history for the selected user . Click 1 for the user to print the history for . The message “Is it OK to print the selected user's usage summary?” is displayed. Click [OK]. 2 The usage management history for the selected user starts printing. Dow[...]

1 2 3 OfficeBridge Administrator Settings Usage Management 3-101 Setting the Management History Y ou can set the currency unit and the page costs for each function (copy , fax, scan, and print) to use in the usage management history . Note The currency unit and cost settings can also be specified from the control panel of the machine. F or detail[...]

3-102 Usage Management Setting Description Settings Charge Setting Select the functions (copy , fax, scan, or print) to display in the history . Select the checkbox of the function you w ant to display . Enter the page costs in the entry boxes. Copy: 0.00 Scan: 0.00 F ax: 0.00 Print: 0.00 6 digits (0.01 - 999.99) Click [Save]. 5 Press [Back] to can[...]

1 2 3 OfficeBridge Administrator Settings Displaying and Copying Machine Settings 3-103 Displaying and Copying Machine Settings Y ou can display the status of the machine. Y ou can also import the information (settings and address books, etc.) in a mac hine to another machine of the same model, which enables you to reduce the time it takes to spec[...]

3-104 Displaying and Copying Machine Settings The other machine status items that are displayed are indicated below . Item Description MAC Address Displays the MAC address set in the machine . Network Connection Displays the current network speed and communication method. The following items are displayed. 100Mbps - Full Duplex 100Mbps - Half Duple[...]

1 2 3 OfficeBridge Administrator Settings Displaying and Copying Machine Settings 3-105 Click [Save]. 3 Exporting Machine Settings Y ou can export the current machine settings. The exported data can be imported to another machine. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and U[...]

3-106 Displaying and Copying Machine Settings Importing Machine Settings Y ou can import the settings from another machine. Note T ake care when importing the machine settings , as all the information registered by users (including documents) will be erased. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also [...]

1 2 3 OfficeBridge Administrator Settings Specifying Document Box Settings 3-107 Specifying Document Box Settings Y ou can specify settings relating to the way the document boxes handle documents . The six settings are divided into seven groups: common settings, reception box settings , transmission box settings, shared reception box settings , sh[...]

3-108 Specifying Document Box Settings Y ou can register the following items. Common Settings These settings are displayed when you click [+]. Setting Description Settings Preview Setting File F ormat Set the file format used when displaying documents in document lists. TIFF PDF Download Setting Specify the settings for downloading documents from [...]

1 2 3 OfficeBridge Administrator Settings Specifying Document Box Settings 3-109 Rx Box These settings are displayed when you click [+]. Setting Description Settings Document Hold Time* 1 Set whether or not to delete received documents automatically from the “Rx Box” document list. Select “Do not delete automatically .” to not automaticall[...]

3-110 Specifying Document Box Settings Deleted Documents Box These settings are displayed when you click [+]. Setting Description Settings Enable the deleted document box Set whether to enable or disable the deleted documents box. If you select “OFF”, the “Deleted Documents Box” is not displayed on the document box screen. ON OFF Document H[...]

1 2 3 OfficeBridge Administrator Settings Saving Transmitted Data (Archive Settings) 3-111 Saving T ransmitted Data (Archive Settings) When the machine transmits and receives documents via fax or e-mail, you can send those documents to a specified destination via fax, or store them in a specified folder . Note Archive settings apply to all the d[...]

3-112 Saving Transmitted Data (Archive Settings) Click the data type you want to specify arc hive settings for . 3 Specify the archive settings . 4 Setting Description Setting Sets whether to enable or disable the archive settings . Set “ON” to enable the function, or “OFF” to disable it. Destination Set the archive destination for the data[...]

1 2 3 OfficeBridge Administrator Settings Saving Transmitted Data (Archive Settings) 3-113 Specifying the Archive Destination Y ou can specify the archive destination using various methods. Y ou can only register a single archive destination. Specifying From the Address Book  Click [Select] for the archive destination. 1 Click [Shared] from “[...]

3-114 Saving Transmitted Data (Archive Settings) Manually Entering a Destination  Click [Select] for the archive destination. 1 Enter the fax number or e-mail address of the destination in the “F ax / E-mail 2 Destinations” entry box. Enter either a fax or e-mail transmission destination. Y ou cannot enter both at the same • time. Up to 40[...]

1 2 3 OfficeBridge Administrator Settings Saving Transmitted Data (Archive Settings) 3-115 Manually Entering a F older Destination  Click [Select] for the archive destination. 1 Enter the folder path name of the forwarding destination in the “F older 2 Destination” entry box in “F older Destination”. Up to 128 characters can be entered.[...]

3-116 Saving Transmitted Data (Archive Settings) Click a displayed computer name or folder name , and select the folder name to 3 set as the forwarding destination. Click [Back] to return to the previous folder level. • Click [Root] to return to the first (root) level. • Click [Save]. 4 The folder path name is entered as the folder destination[...]

1 2 3 OfficeBridge Administrator Settings Backing Up Documents 3-117 Backing Up Documents Y ou can specify settings for backing up the document files stored in the machine to a shared folder on the network. Y ou can display the backed up documents on the screen, and check the backup status from the log. Specifying Backup Settings Click [Admin Log[...]

3-118 Backing Up Documents Set the detailed information. 4 Y ou can register the following items. Setting Description Settings Schedule Setting Set the schedule for executing the document backup. If you select “OFF”, the document backup is not executed. Every Month Every W eek Every Day Interval OFF Backup Now Every Month Executes the bac kup a[...]

1 2 3 OfficeBridge Administrator Settings Backing Up Documents 3-119 Setting Description Settings Document(s) after backup Set the method for dealing with the document files in the machine after they have been backed up . Do not delete. Delete all. Delete only read messages. Click [Save]. 5 Press [Back] to cancel registering the document backup s[...]

3-120 Backing Up Documents Set the detailed information. 4 Y ou can register the following items. Setting Description Settings Display on the document boxes screen Select whether to enable or disable the backup viewing settings. Set “ON” to enable the setting, or “OFF” to disable it. ON OFF Includes the backup folder into “Current Documen[...]

1 2 3 OfficeBridge Administrator Settings Backing Up Documents 3-121 Checking the Backup Log Y ou can display the backup log. The backup log displays the content processed, the shared folder used, the result of the backup (success or failure), and the date that the backup w as executed. Click [Admin Login] in OfficeBridge, and log in. 1 (See page[...]

3-122 Backing Up Documents Note If “F ailed” is displa yed as the result of the backup, you can move the mouse cursor over “F ailed” to displa y the reason the backup failed on the upper left of the “Backup Log” screen. The reasons for the backup failing are indicated below . F ailed to connect to the shared folder . • No access autho[...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-123 Setting Security OfficeBridge enables you to set the user policies to specify function restrictions and setting restrictions for users, and the mac hine policy to specify setting restrictions for the machine. Setting User P olicies Regarding the User P olicies  User policies de?[...]

3-124 Setting Security Click [Machine Management Settings], and then [User P olicy]. 2 Click [Add]. 3[...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-125 4 Set the detailed information. Y ou can register the following items. Setting Description Settings P olicy name Enter a name for the user policy to set. This item is required. 30 characters Select an adaptive user (s) Select users to apply the policy to from the list. F or details ,[...]

3-126 Setting Security  Selecting Users Display the User P olicy setting screen. 1 See “ Registering a New User P olicy ” step 1 to 4. (See page 3-123.) Click [Select User] in “Select an adaptive user(s)”. 2 The user selection screen is displayed. Select the users to add from the user list, and click [Add]. 3 If groups are registered, yo[...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-127  Default Security Settings The default in the authority levels are indicated below . If you set “OFF”, the function cannot be operated from the control panel of the machine. The function is also not displa yed in the menu of OfficeBridge. Security Setting “High” Authority[...]

3-128 Setting Security Changing a User P olicy  Y ou can change a user policy that has been registered. Click the name of the policy to change on the “User P olicy” list screen. 1 The “Registration” screen is displayed. Change the detailed information. 2 F or details , refer to step 4 of “ Registering a New User P olicy ”. (See page [...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-129 Deleting a User P olicy  Y ou can delete unnecessary user policies from the “User P olicy” list screen. Note Y ou can delete multiple user policies at the same time. • Y ou cannot delete a user policy that is assigned to users. • Y ou cannot delete the “initial policy”[...]

3-130 Setting Security Setting the Machine P olicy Regarding the Machine P olicy  The machine policy restricts the machine itself . Y ou can only set one machine policy .  Authentication Methods There are three login machine policies provided in OfficeBridge, whic h depend on the login authentication method. Authentication Method Description[...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-131 Setting the Machine P olicy  Note The authentication method can also be specified from the control panel of the • machine. F or details, refer to Chapter 2, “Setting User Authentication” in the Administrator's Guide. Do not set the machine policy from the control panel[...]

3-132 Setting Security Set the detailed information. 4 Y ou can register the following items. Setting Description Settings Authentication Method Select the authentication method. Stand-Alone Single Sign On Network Domain Name Enter the domain name of the Active Directory server . If the authentication method is set to “Single Sign On” or “Net[...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-133 Setting Description Settings Login Screen Setting Select the screen displayed when a user logs in. User ID Selection: This screen is comprised of the user ID and password entry , and a list of user information. The account ID can be automatically entered by selecting it from the list[...]

3-134 Setting Security Click [Save]. 5 The message “Changing the “Machine P olicy” will reboot the mac hine automatically .” is • displayed. Press [Back] to cancel registering the machine policy settings and return to the “Machine • P olicy” list screen. Click [OK]. 6 The machine is restarted to reflect the machine policy settings [...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-135 Set the detailed information. 4 Y ou can register the following items. Setting Description Settings MAC Address Filtering Set the MAC addresses to restrict. − Setting *1 Select the basic policy for the access restrictions. Select either “Reject all specified address(es) except f[...]

3-136 Setting Security Setting Description Settings IP Address Filtering Set the IP addresses to restrict. − Setting *1 Select the basic policy for the access restrictions. Select either “Reject all specified address(es) except for those listed below” or “ Authorize all address(es) except for those listed below”. Select “ A vailable se[...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-137 Specifying SSL Certificate Settings OfficeBridge supports the setting of the private certificate authority and server certificate required to perform SSL (Secure Socket Layer) communication. Note The root certificate thumbprint can be printed from the control panel of the machin[...]

3-138 Setting Security Y ou can register the following items. Root Certificate Setting Description Settings Export When using a private certificate authority , this exports the root certificate. • The root certicate is exported in the “PKCS#12” format *1 . • It is necessary to set a password when exporting the certificate. • If you[...]

1 2 3 OfficeBridge Administrator Settings Setting Security 3-139 Root Certificate Setting These settings are displayed when you click [+]. Setting Description Settings Setting Common Name Enter the name of the certificate authority . • The MAC address is used when the name is automatically generated. 64 characters Country Enter the country cod[...]

3-140 Setting Security Setting Description Settings Server Certificate [Import] Imports the server certificate. − File Name Click [Browse] to set the path of the file name to the server certificate. − P assword Enter the password used when importing the server certificate. 16 characters Server Certificate (Export) [Export] Exports the ser[...]

1 2 3 OfficeBridge Administrator Settings Setting ScanT ag 3-141 Setting ScanT ag The ScanT ag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer . “ScanT ag Settings” Screen[...]

3-142 Setting ScanT ag ScanT ag Settings Y ou can register ScanT ag settings. Up to 20 can be registered. Click [Admin Login] in OfficeBridge, and log in. 1 (See page 2-7.) This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Management Settings], and then [ScanT ag Settings]. 2 The [...]

1 2 3 OfficeBridge Administrator Settings Setting ScanT ag 3-143 Scan In order to create and transmit image data and a ScanT ag file (metadata file) configure the following settings. These settings are displayed when you click [+]. Setting Description Settings Setting Set “ON” to enable the ScanT ag settings when scanning. ON: Enable OFF: D[...]

3-144 Setting ScanT ag Copy In order to create and transmit ScanT ag file (metadata file) to a network computer when making copies,configure the following settings . These settings are displayed when you click [+]. Setting Description Settings Setting Set “ON” to enable the ScanT ag settings when copying. ON: Enable OFF: Disable Distribution[...]

1 2 3 OfficeBridge Administrator Settings Setting ScanT ag 3-145 Set the detailed information. 7 Y ou can register the following items. Setting Description Settings Number The smallest free number is automatically entered. Y ou can change it to a number of your choice . 01 - 10 Display Name Register the name to be displayed on the machine's c[...]

3-146 Setting ScanT ag Setting Description Settings Date Input Set the date format and separator symbol. Description of F ormat Symbols F ormat Meaning Example YYYY Y ear in 4 digits 2010 MM Month in 2 digits 01 DD Day in 2 digits 05 Separator Symbols and Examples Symbol Example None 20100105 / 2010/01/05 . 2010.01.05 - 2010-01-05 YYYYMMDD MMDDYYYY[...]

1 2 3 OfficeBridge Administrator Settings Setting ScanT ag 3-147 About the  ScanT ag file name The ScanT ag file name of the scan job is the same as the image data. The image data file name can be specified on the machine's control panel. F or more information about the file name, see the “Entering file name” described in Chapter[...]

3-148 Setting ScanT ag[...]

Chapter 4 Operating Utilities Managing Events (InfoMonitor) ............................................................................. 4-2 About InfoMonitor ................................................................................................... 4-2 Setting InfoMonitor ..................................................................[...]

4-2 Managing Events (InfoMonitor) Managing Events (InfoMonitor) About InfoMonitor InfoMonitor is a utility program for managing the history of events (scanning and transmission/reception of documents, etc .) that occur in the machine . Users can be notified of events even if there are not logged in to OfficeBridge. Scan User A User B F orward to [...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-3 Setting InfoMonitor  Opening “User Monitor Settings” Screen Right-click the task tray icon 1 . Click [Settings]. 2 Note If there is a shortcut to InfoMonitor on the desktop, you can double-clic k it to display the “User Monitor Settings” screen.[...]

4-4 Managing Events (InfoMonitor) “User Monitor Settings” Screen  On the “User Monitor Settings” screen, you can check the monitoring status of InfoMonitor , and specify the various settings . Item Description User List Displays a list of the machines for monitoring . The following items are displayed. Machine Name: Displays the name of [...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-5  Registering (Adding) Machines to Monitor Y ou can register machines to monitor in InfoMonitor . Y ou can register up to three machines in the same network segment. Open the “User Monitor Settings” screen. 1 (See page 4-3.) Click [Add]. 2 Select the name of the machine to monitor [...]

4-6 Managing Events (InfoMonitor) Click [Next]. 4 If the connection is successful, the “ Add Monitored Users Wizard 2/3” screen is displa yed. • If the connection fails, the user entry screen is displayed. Manually specify the user settings . • The user entry screen may be displayed even if the connection is successful, depending on the log[...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-7 Enter the password, and click [Next]. 6 Click [Finish]. 7 If you selected “Select notification items. ” on the “ Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed. Set the notification items. (See page 4-14.) Note If the password is incor[...]

4-8 Managing Events (InfoMonitor)  Manually Registering (Adding) Machines to Monitor Y ou can also manually register machines to register . Open the “User Monitor Settings” screen. 1 (See page 4-3.) Click [Add]. 2 Select “Enter machine manually”. 3 Y ou can now set “IP Address or Host name”, “HTTP P ort No. ”, and “HTTPS P ort [...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-9 Click [Next]. 5 Enter the password and user ID , and click [Next]. 6[...]

4-10 Managing Events (InfoMonitor) Click [Finish]. 7 If you selected “Select notification items. ” on the “ Add Monitored Users Wizard 3/3” screen, the “Notification items” screen is displayed. Set the notification items. (See page 4-14.) Note If the password is incorrect, “Connection error” is displayed in “Status” on the ?[...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-11 Y ou can set the following items. 3 If you set to not perform event notification (if you deselect “Event notification using popup messages”), “No” is displa yed in the “Notification Settings” field. Item Description Settings Recordable Number Set the maximum number of ev[...]

4-12 Managing Events (InfoMonitor) Specifying Other Device Monitoring Settings  Open the “User Monitor Settings” screen. 1 (See page 4-3.) Select the entry to set, and click “Detail Settings”. 2 The “Detail Settings” screen is displayed. Click [Change Machine]. 3 Select the name of the machine to set, and click [OK]. 4 Click [Refresh[...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-13 Manually Specifying Monitor Settings  Y ou can also manually specify monitoring settings. Open the “User Monitor Settings” screen. 1 (See page 4-3.) Select the entry to set, and click “Detail Settings”. 2 The “Detail Settings” screen is displayed. Select “Enter machine [...]

4-14 Managing Events (InfoMonitor) Y ou can set the following monitoring settings. 5 Item Description Settings Recordable Number Set the maximum number of events to save in InfoMonitor . 1 - 50 : 25 Monitoring Interval Set the interval for monitoring the event status. 1 - 60 minutes: 5 minutes Event notification using popup messages Select this to[...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-15 Select the events for notification, and click [Save]. 4 The items are displayed under • “ Advanced Settings” . When they are not displayed, click [+] next to “ Advance ” to display them. Y ou can select multiple events for notification. • Click [Cancel] to cancel the setti[...]

4-16 Managing Events (InfoMonitor) Click [Change Status]. 3 The “Status” field switches between “Monitoring” and “Not monitoring” each time you clic k [Change Status].  Deleting Users From the List Y ou can delete registered users from the list. Open the “User Monitor Settings” screen. 1 (See page 4-3.) Select the user to delete[...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-17 Using InfoMonitor Y ou can use InfoMonitor to view the event history and preview , print or download the document related to an event. Viewing the Event History  Right-click the 1 icon in the task tray . Click [Event Log Viewer]. 2 Click [Close] to close the “Event Log Viewer” sc[...]

4-18 Managing Events (InfoMonitor) Item Description User List Displays a list of the users . If you switch the user , the event list display also switches . The following items are displayed. Machine Name: Displays the name of the machine for monitoring . Status: Displays the current monitoring status (“Monitoring” or “Not monitoring”). “[...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-19 Previewing the Document Related to an Event  Open the “Event Log Viewer” Screen. 1 (See page 4-17.) Double-click the event you w ant to preview on the “Event Log Viewer” screen. 2 Click [Preview]. 3 The viewer that starts depends on the version of the operating system that is[...]

4-20 Managing Events (InfoMonitor) Printing the Document Related to an Event  Open the “Event Log Viewer” Screen. 1 (See page 4-17.) Double-click the event you w ant to print on the “Event Log Viewer” screen. 2 Click [Print]. 3 Click [Close] to close the “Event Log Viewer” screen.[...]

1 2 3 4 Operating Utilities Managing Events (InfoMonitor) 4-21 Downloading the Document Related to an Event  Y ou can save (download) the document related to an event from OfficeBridge to a local destination. The format to save the document in (TIFF , PDF , or PDF w/ password) is set in “Common Settings” in “Machine Management Settings”[...]

4-22 Managing Events (InfoMonitor) Specify the name and location to save the file , and click [Save]. 4 Click [Close] to close the “Event Log Viewer” screen. Logging In to the Monitored OfficeBridge  Y ou can log in to the monitored OfficeBridge from InfoMonitor . Right-click the task tray icon. 1 Click [Login to OfficeBridge], and click[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-23 Creating Cove r P age s (CoverP age Editor) With CoverP age Editor , you can create cover pages to attach at the top of fax documents you transmit. On the cover page, you can insert information registered in the address book (recipient name, company name and department name [...]

4-24 Creating Cover P ages (CoverP age Editor) Starting CoverP age Editor Click [Start], select “Muratec” from “Programs” (or “ All programs”), and click 1 “CoverP age Editor”. Note A new document screen is displayed when CoverP age Editor is started. • The size of the cover page is A4. •[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-25 CoverP age Editor Editing Screen The part names and functions of the CoverP age Editor editing screen are described below . Menu bar To ol bar Editing area Status bar P art Names and Functions  Menu bar Menu Name Command Name Description File New Creates a new file. Open[...]

4-26 Creating Cover P ages (CoverP age Editor) Menu Name Command Name Description Edit Undo Undoes the previous edit. Y ou can also undo by pressing the <Ctrl> + <Z> keys. Cut Cuts the selected object from the editing area. Y ou can also cut an object by pressing the <Ctrl> + <X> keys. Copy Copies the selected object in the [...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-27 Menu Name Command Name Description F ormat F ont This specifies the font and size of character strings in a text box inserted into the editing area, and the attributes of the text box, etc. Specify the settings in the “Config Object” dialog box. T ext Alignment Justi?[...]

4-28 Creating Cover P ages (CoverP age Editor) “F ont” tools Category Tool Name Description F ormat F ont Selects a font for the character string inserted into the editing area. F ont Size Selects a size for the character string inserted into the editing area. F ont Style Sets the style (bold, italic, underline) for a character string inserted [...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-29 Category T ool Name Description Insert *2 Inserts into the editing area the receiver information registered in the address book (name, company , department, telephone number , and fax number or e-mail address). This operation is the same as “Recipient” in the “Insert?[...]

4-30 Creating Cover P ages (CoverP age Editor) Type Description Draw object Object inserted with “Draw Object” in the “Insert” menu or , , , or in the “Draw Object” tools Image object Object inserted with “Picture” in the “Insert” menu or . Cover P age Creation Procedure This section describes an example of the procedure for cre[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-31 Drag the mouse pointer in the editing area to create a text box. 2 Enter the title for the cover page in the text box. 3 Adjust the font type and size using the “F ormat” tool.[...]

4-32 Creating Cover P ages (CoverP age Editor) Click “Config Object” from the “F ormat” menu with the text box selected. 4 Y ou can also select “Config Object” by right-clicking the selected text box. Specify the object settings in the “Colors and Lines” tab, and clic k [OK]. 5 In this example, “No Fill” is set for “Color”[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-33 Creating a Figure  Y ou can enter a figure into the editing area as a “dra w object”. Click 1 (the “rectangle” tool). Drag the mouse pointer in the editing area to create the figure. 2 Click “Config Object” from the “F ormat” menu with the figure selec[...]

4-34 Creating Cover P ages (CoverP age Editor) Specify the figure settings in the “Colors and Lines” tab, and c lick [OK]. 4 In this example, “Black” is set for “Color” in “F ill”. With the figure selected, c lick 5 (the “Copy” tool), and then (the “P aste” tool). A copy of the figure is created. Adjust the position. 6[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-35 Specify the figure settings in the “Colors and Lines” tab, and c lick [OK]. 7 In this example, “Grid” is set for “Color” in “F ill”. With both figures selected, c lick 8 (the “Copy” tool), and then (the “P aste” tool). A copy of the figures is crea[...]

4-36 Creating Cover P ages (CoverP age Editor) Y ou can also click “Company” or “Department” from the “Insert” menu, and 3 position the object in a location of your choice . Similarly , insert and position the registered information of the sender (sender 4 name, company name , department name, and phone number , etc.)[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-37 Inserting a Subject  Y ou can insert a “subject” into the editing area. The “subject” you enter is set in the “Subject” entry box in “Cover P age” on the “Transmission” settings screen. From the “Insert” menu, select “Comment” – “Subject”[...]

4-38 Creating Cover P ages (CoverP age Editor) P osition the object in a location of your choice . 2 Saving a Cover P age  Y ou can save the cover page you created. Click “Save As” in the “F ile” menu. 1[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-39 Specify the name and location to save the file , and click [Save]. 2 The cover page you created is saved. The extension of the saved file is “.cpt”. Note The cover pages you create must be uploaded to OfficeBridge in order to use them. • (See page 4-47.) Y ou can at[...]

4-40 Creating Cover P ages (CoverP age Editor) Click the tabs and specify each setting . 3 The setting items displayed depend on the selected object. Click [OK]. 4 The settings are changed. List of Object Settings  “F ont ” tab (When a text object is selected) Setting Description F ont Set the font type for the selected text box. Select a fo[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-41 “Colors and Lines” tab Setting Description Fill Color Adjusts the fill color of the selected object. Click the list button to select a color . Note Cannot be set when an insertion object is selected. (Fixed to white.) Semitransparent Select this to make the selected obj[...]

4-42 Creating Cover P ages (CoverP age Editor) Editing an Object Y ou can edit objects using the menu commands and tools. Selecting, Moving, and Deleting Objects  Use (the “Select” tool) to select and move objects. Click 1 (the “Select” tool), and select the object. T o move the object, drag it while it is selected. 2 T o delete the obje[...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-43 Moving an Object to F orward or Back  When objects are overlaying each other , you can move the selected object forward or backward. Click 1 (the “Select” tool), and select the object. P erform one of the following operations to move the object forward or bac kward. 2[...]

4-44 Creating Cover P ages (CoverP age Editor) Aligning Objects  Y ou can align multiple objects to the left, right, top , or bottom. Click 1 (the “Select” tool), and select the object. P erform one of the following operations. 2 T o align the objects left, click • (the “ Align Left” tool). Or , select “ Align Objects” - “ Align [...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-45 Printing a Cover P age Y ou can print a created cover page to check it. Y ou can also preview the printed state on screen. Printing a Cover P age  Select “Print” from the “File” menu. 1 Specify the required settings in the “Print” dialog box, and click the [OK[...]

4-46 Creating Cover P ages (CoverP age Editor) Preview screen Item Description Print The “Print” dialog box is displa yed to print the cover page. Note If you execute printing, the preview screen is automatically closed. Zoom In The preview is enlarged one level. Zoom Out The preview is reduced one level. Close Closes the preview screen. Click [...]

1 2 3 4 Operating Utilities Creating Cover P ages (CoverP age Editor) 4-47 Uploading Cover P ages to OfficeBridge Y ou can upload created cover pages to OfficeBridge. It is necessary to set the location of the OfficeBridge to upload to before uploading cover pages. Once a cover page is uploaded, you can attach it to a document for transmission. [...]

4-48 Creating Cover P ages (CoverP age Editor) Click [OK]. 2 The selected OfficeBridge is set as the location to upload the cover pages, and the “Upload Settings” dialog box closes.  Uploading a Cover P age Click [Store into MFP] in the “Quick Access” tools . Or , select “Upload” from the 1 “File” menu. The “Upload” dialog b[...]