Olympus digital voice recorder manual

INSTRUCTIONS DIGIT AL VOICE RECORDER Thank you for purchasing an Olympus Digital V oice Recorder . Please read these instructions for information about using the product correctly and safely . Keep the instructions handy for future reference. T o ensure successful recordings, we recommend that you test the record function and volume before use. EN[...]

2 EN Introd uc t ion • Th e conte nts o f this d oc ume nt may b e cha nge d in th e fu tur e with ou t adv anc ed no tice . Cont ac t ou r Custo me r Supp or t Ce nter f or th e late st in for mat ion r ela ting to p ro duc t na mes a nd mo de l num be rs . • Th e illu st rati on o f the s cre en an d th e reco rd er sh own i n this m anu al m[...]

3 EN 1 2 3 4 5 T able of contents Introduction Sa fet y p rec au ti ons ...................................... 4 1 Get ting star ted Mai n fe atu res .............................................. 8 Ide nti f ic ati on of p ar t s ................................. 9 Dis play s ta tus i ndi cat or s (LCD pa nel) .......................... 10 Ins er [...]

4 EN Safet y precautions Be fo re u si ng yo ur ne w re co rd er, rea d t his m an ua l ca re ful ly t o en su re t ha t you k now h ow to o pe ra te it s af el y and c or re c tl y. Keep t hi s ma nu al i n an easily accessible location for future reference. • The war nin g sy mb ols i nd ica te imp or t ant saf et y re late d inf or mati on. To[...]

5 EN Safety pre cautions • Av oid recording or playing back near cellular phones or other wireless equipment, as they ma y cause interference and noise. If y ou experience noise, mov e to another place, or mo ve the recorder further awa y from such equipment. • Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. W[...]

6 EN Safety pre cautions • If a battery leaks fluid onto your clothing or skin, remove the clothing and flush the affected area with clean, running cold water immediately . If the fluid burns your skin, seek medical attention immediately . • Keep battery out of the reach of children. • If you notice an ything unusual when using this product s[...]

7 EN Safety pre cautions LCD mon itor • The LC D us ed f or t he mo nit or i s mad e wit h hi gh - pre c isi on t ec hno lo gy. Howeve r, blac k sp ots o r br igh t sp ots o f lig ht m ay app ear o n t he LCD M on ito r . Du e to it s ch ara ct er ist ic s or t he a ng le at whi ch yo u are v iew in g th e mon ito r, the sp ot may no t be u ni fo[...]

8 1 EN Main features Main features s Su pp or t s two t y pe s of m em or y: S D ca rd and m ic roS D car d. s Th re e Pro gra mma bl e sm ar t bu tt on s F1 ,F2 a nd F3 ( ☞ P. 4 3 ) . s Su pp or t s 3 fi le fo rm ats : PCM (44 . 1 kH z /16 bit), MP3 (256 k bp s or 1 28 k bps) an d DS2 (DSS Pr o QP o r DSS Pro S P) (DSS) ( ☞ P. 3 5 ) . s Da ta [...]

9 1 EN 9 0 & 1 2 3 8 q = - ) ( * w $ ! @ ^ % # 4 5 6 7 Identification of parts Identification of par ts 1 SD ca rd s lot 2 Buil t-in microphone 3 NEW button 4 REC button 5 STO P button 6 PL A Y button 7 REV button 8 ER ASE b u t t o n 9 Rec or d ind ic ato r lig ht 0 Display (LCD panel) ! + ( Volum e) but to n @ Fast For wa rd ( 9 ) but to n # [...]

10 1 EN Identification of parts 0 ! # @ % $ & ^ Identification of parts 1 2 9 4 5 6 7 8 3 D isp lay st atus i ndi cato rs (LCD pane l) 1 Curre nt f il e nam e 2 Current folder 3 Curre nt f il e num be r/ T ot al n umb er o f re cor de d fi le s in t he f ol der 4 Rec or din g el aps ed t im e 5 Remaining memory bar indicator 6 Remaining recordi[...]

11 1 EN Ins e rt i ng t he ba t ter y 1 2 3 Inser ting the batter y Thi s re cord er us es a li thiu m io n bat te r y sp eci f ie d by Ol ym pus (L I- 42B). Do not us e any ot he r t yp e of battery. 1 Lig ht ly p res s dow n on t he b at te r y cover re lea se b ut to n, t he n op en t he ba tt er y cover, as sh own i n th e ill us tra ti on be l[...]

12 1 EN Ch ar gi ng t he b at te r y Af ter l oad ing t he ba t ter y in to the re cor der, you can c harg e it by co nne c tin g the USB c ab le to th e recorder . Fully c har ge th e bat te r y (app rox . 3 ho urs) b efo re us e. Charging the bat tery Notes • Char ge th e bat te r y fr eq uen tly d uri ng th e f ir st pe rio d of u se. T he b a[...]

13 1 EN Ch ar gi ng t he ba tt er y/ Powe r su pp ly f ro m USB c ab le Cha rg ing t he bat te r y For c us to me rs i n Ge rm any : Ol ymp us ha s a contr ac t wi th th e GR S (Jo int B at ter y Dis pos al A sso cia tio n) in Ger many to e nsu re envi ro nme nta lly f ri end ly d isp osa l. Use th e USB ca ble w hen r eco rdi ng fo r ex te nde d p[...]

14 1 EN Turn in g on /of f th e re co rd er/ H OLD A H O L D If yo u set t he re cor de r to HOL D mod e, th e run nin g cond iti ons w ill b e pre se r ved, a nd al l but to ns wi ll be dis abl ed . Th is fe atur e is us efu l wh en th e reco rd er has to b e car ri ed in a b ag o r po cket . T his mo de c an also prev ent y ou from accidentally s[...]

15 1 EN Memor y card Thi s reco rd er us es t wo t y pes o f me mor ies : a mic roSD car d as inte rna l mem or y, and an S D car d as ad dit ion al memory. Y ou ca n rem ove th e conte nt re cord ed i n bot h the car ds sa fe ly in c ase o f mal fu nc ti on of t he re cor der. Comp atib le c ar ds Th e reco rde r sup po r ts m em or y c ard c apa [...]

16 1 EN Mem or y c a rd / S et ti ng t im e an d da te Memor y ca rd If yo u set t he ti me an d date b ef ore han d, th e inf orm ati on wh en th e f il e is re cord ed i s auto mati cal ly sto re d for e ach f il e. S et tin g the t ime a nd da te be for eha nd e nab les e asi er f il e man age me nt. Whe n yo u us e th e re co rde r fo r t he f [...]

17 1 EN Se tt in g ti me a nd d ate Set ti ng ti me an d date 1 Pre ss t he 9 or 0 button to select th e ite m to s et . S el ec t th e it em f rom t he “ hour ”, “ minute ”, “ yea r ”, “ mont h ” a nd “ day ” w ith a fla sh ing po in t. 2 Pre ss t he + o r − bu tt on to s et . You c an se le c t be t wee n 12 and 24 hour disp[...]

2 18 EN Recording Basic operations By de fa ult , the r eco rde r has f i ve fol de rs , [ A ], [ B ], [ C ], [ D ], [ E ] a nd yo u can s el ec t f old er by p re ssin g the F1 ( FO LD ER ) b ut ton . Th ese f i ve fo lde rs c an b e sel ec t ivel y us ed to di sti ngu ish th e ki nd of r eco rdi ng. Up to 20 0 mess ag es ca n be r ecor de d pe r [...]

2 19 EN Recording a b Recording 1 2 3 2 New recording Create a n ew f il e to re cord i n. 1 Pre ss t he NEW but to n to c rea te a ne w file . • It is p ossi bl e to se le ct t he Wor k T yp e fro m the wor k t yp e lis t by usi ng th e OD MS so f t war e ( ☞ P. 4 3 ) . a New file n umber b Remaining recording time 2 Pre ss t he REC b ut to n [...]

2 20 EN a b Recording Recor din g 2 3 1 Over w ri te r ecor di ng Y ou ca n over w rite a p rev iou sly r eco rde d f il e st ar tin g fr om any p oi nt wit hin the f il e. W hen us ing ove r wri tin g, th e over wr it ten p ar t wi ll be e ras ed . • Thi s fu nc tio n wi ll no t be av ail abl e if a n MP3 f ile h as b ee n sel ec te d. 1 Se le c[...]

2 21 EN Recor din g Recording 1 2 3 4 Insert recording Additional recording can be inserted into previously recorded file. • Thi s fu nc tio n wi ll no t be av ail abl e if a n MP3 f ile h as b ee n sel ec te d. 1 Se le ct a nd p lay th e f ile yo u wan t to insert an additional recording into. 2 Whi le p layi ng t he f il e, p re ss t he F1 ( IN[...]

2 22 EN Hands- free recording/ R ecording m onitor Th e reco rde r ca n be us ed a s a han ds- fre e re cor din g dev ice. To set up th e re cord er fo r han ds- fr ee op era tio n, con nec t t he op tio nal O ly mpus Fo ot Switc h to the b ack o f the d oc ki ng s tati on (op tio na l) as sh own i n the il lus tr atio n be lo w. Y ou ca n se t the[...]

2 23 EN Playbac k 1 2 3 Y ou ca n pl ayba ck a f il e st ar ti ng f rom a ny po int . 1 Se le ct t he f i le, t he n pr es s th e PL A Y bu tt on to s ta rt p lay bac k . 2 Pre ss t he + o r – bu tt on to a dju st t he vol ume . • Th e volu me ca n be a djus te d wit hin a r ang e from [ 00 ] to [ 30 ]. 3 Pre ss t he STOP bu t ton a t any po in[...]

2 24 EN Playba ck Playbac k Play ba ck f un c ti ons Op er at io n How t o ca nc el Fas t Fo r w ar d (FF) P res s the 9 button once while in stop mode. P res s the STOP button. P res s the PL A Y button. P res s the OK/MENU button. Rewind (REW ) P res s the 0 button once while in stop mode. Cue (Cue) P res s and h ol d th e 9 button while in stop [...]

2 25 EN Erasing 5 3 4 2 Erasing Era sin g f il es 1 Se le ct t he f i le you w ant to e ra se. 2 Pre ss t he ERASE bu t ton . 5 Pre ss t he + button to select [ Star t ], then pre ss t he OK/MENU button. • Th e disp lay ch ang es to [ E ra se ! ] and e ras ing will start . • [ Erase Done ] i s dis playe d wh en th e f il e is era se d. Fil e nu[...]

2 26 EN Erasing 3 2 Erasing Pa rt ia ll y era si ng a f ile 1 Sta r t play bac k t he f il e you wa nt to e ras e partially. 2 Pre ss t he ERASE bu t ton a t th e po int yo u want t o st ar t e ras ing . • Whi le p layb ack co ntin ues , [ E ras e St ar t ] wi ll app ea r on th e disp lay. • If th e pr ess th e F2 ( ) b ut ton , play ba ck wi l[...]

2 27 EN Erasing 4 Erasing 4 Pre ss t he ERASE b ut ton t o co nf irm t he erasure. • Th e disp lay ch ang es to [ P ar ti al e ra si ng ! ] and era sin g wil l st ar t . • Whe n [ Pa r ti al e ra se co mp le te d. ] ap pe ar s on the d ispl ay, par tia l era se is co mpl ete. Notes • If th e ERASE bu t ton is n ot pr ess ed w ithi n 8 se con [...]

28 3 EN Se le c ti ng f ol de rs a nd f i le s/ D is pl ay in g fi l e in for m ati on b a Ch an gi ng f ol de rs 1 Whi le t he r eco rd er i s in s top m od e, pre ss t he F1 ( FOLD ER ) but to n. • Th e fol de r lis t scr ee n wil l be d isp laye d. 2 Pre ss t he + , – or F1 ( FOLD ER ) but t on to se le c t th e fo lde r, the n pre ss t he O[...]

29 3 EN Device lock function Access to th e reco rd er ca n be re st ric te d by usi ng the Device Lock function. Password authen tication can be s afe r fo r you r dat a in ca se th e reco rd er is l ost . Th e pass wo rd ca n be s et by u sin g the O DMS soft ware ( ☞ P. 4 3 ) . Whe n th e pass wo rd has b e en re gis ter ed , you w ill b e ask[...]

30 3 EN Se tt in g th e Au th or ID a nd Wo rk Typ e Ever y f il e re cord ed o n the re cor de r will i ncl ude the Au tho r ID an d Work Type a s par t o f it s hea der inf orm atio n. To create mu lti pl e Autho r ID s and Work Types o n th e reco rd er, use th e bun dle d OD MS sof t w are to c reate a nd up lo ad a da ta lis t (l ist o f Auth [...]

31 3 EN a Ver b a l Co m me n t Verba l comm ent s are u sef ul to ap pe nd vo cal instructions while recording. It is possible to search and playback V erbal comment usin g the O DMS a nd DSS Play er so f t war e. Verb al comm ent s are a lso us ef ul to gi ve ins tru c tio ns to transcriptionists. • Verba l comm ent s ca n be s et o n DS2 f ile[...]

32 3 EN Ind ex m ar k s Ind ex m ark s c an b e pla ced i nto a f ile d uri ng reco rd ing o r play ba ck . Ind ex m ark s ar e use d to prov id e a qui ck and e as y way to id enti f y im po r tant or si gni f ic ant p ar ts w ith in th e f ile . Se t ti ng a n in de x ma rk 1 Whi le t he r eco rd er i s in r eco rd ing m od e or in p lay bac k mo[...]

33 3 EN How to u se t he m en u Ho w to use the menu Item s in me nus a re ca tego ri zed b y tab s, so s el ec t a tab f i rs t and m ove to a de sir ed ite m to qu ick ly s et it . Y ou ca n se t eac h men u ite m as fo llo ws. 1 Whi le t he r eco rd er i s in s top m od e, pr es s th e OK/MEN U b ut to n. • Th e men u wil l app ea r on th e di[...]

34 3 EN How to u se t he m en u How to use t he me nu • Press ing th e 0 bu t ton wi tho ut p res sin g the OK/MENU bu t ton w ill c ance l th e set t ings a nd ret urn yo u to th e prev io us sc ree n. 6 Pre ss t he OK/MENU bu t ton t o com pl et e th e se tt in g. • Y ou wi ll b e inf orm ed t hat th e set t ing s have be en es ta bl ish ed v[...]

35 3 EN Menu items Rec Men u Mic Sense Y ou ca n sw itch b et we en t wo m icr op hon e sen siti vi ties to m ee t re cord ing n ee ds: [ Dictation ] for ora l di ct ati on an d [ Conference ] w hi ch is su ite d for situ ati ons li ke me eti ngs an d con fer ence s wit h a smal l num be r of pe op le . [ Conference ]: Hig h- se nsit iv it y mo de [...]

36 3 EN Menu ite ms b a c Menu items Ad ju st th e sta r t /stop ac tuat ion l evel: W hil e th e re cor de r is i n re cor di ng mo de , pre ss t he 9 or 0 bu t ton t o adj ust t he ac tu at io n leve l. • Th e VCVA leve l can b e se t to any of 15 dif fe re nt values. • Th e hig her t he va lue i s, th e mo re se nsi tive t he reco rd er ca n[...]

37 3 EN Menu items Menu ite ms LC D/ Sound Menu Backli ght By d efa ult , th e disp lay w ill re ma in li t for a bo ut 10 secon ds wh en a bu t ton o n the re cor de r is pre sse d. 1 Select [ Ligh tin g Time ], [ Dim Light Time ] or [ Brightness ]. 2 Se le ct t he o pt io ns . Whe n [Li ght in g Ti me] is s el ec t ed: [ 5seconds ] [ 10s e c o n [...]

38 3 EN Menu ite ms Menu items Ti me & Dat e Set t ing th e tim e an d date b efo re han d ena ble s eas ier file management. For de ta ils , see “ Se t ti ng t im e an d dat e [T im e & Dat e] ” ( ☞ P. 1 6 ) . USB Cl ass Y ou ca n se t the USB c lass o f thi s reco rd er wi th a USB conn ec ti on to [ Comp osi te ] or [ Storage Class[...]

39 3 EN Menu items Menu ite ms Editing the W ork T ype informa tion 1 Se le ct t he f i le fo r whi ch yo u wan t to ed it th e Work T yp e inf or mat io n ( ☞ P. 2 8 ) . 2 Select [ Wor k Typ e ] at t he [ Fil e M en u ] sc re en , th en p re ss t he OK/MENU button. a b c d 5 Pre ss t he + o r – bu tt on on t he Wor k T ype information screen t[...]

40 3 EN Menu items Menu ite ms s Movi ng t he e nt r y co lu mn: Whe n pr essi ng th e + bu tt on if t he cu rs or is o n top of t he Key bo ard wi ndo w, the cur so r will dis app ea r. An Inpu t pos iti on w ithi n the i npu t nam e disp lay ar ea wi ll ch ang e fro m f las hin g to lighting. 9 button : Eac h pre ss the b ut to n moves t he Inp u[...]

41 3 EN For ma tt in g t he c ar d Car ds that h ave be en us ed i n non - O ly mpu s dev ices , or ca rds t hat ar e not r eco gni zed b y the re cor der, mus t be fo rm at ted b ef ore th ey ca n be u sed w ith t he recorder . 1 Select [ Device Menu ] at t he [ For mat ] sc re en , th en p re ss t he OK/MENU button. 2 Pre ss t he + o r – button[...]

42 3 EN For ma tt in g t he c ar d Format ti ng the c ar d Notes • The time required t o format a card varies accor din g to the c apa cit y o f the c ard to b e formatted. Do no t inte rru pt th e for mat ti ng pr oce ss wit h the fol low ing a c tio ns . Doi ng s o may dam ag e the da ta or th e car d. - Remove t he ca rd. - Remove th e bat te [...]

43 3 EN Customizing the re corder Customizing the recorder Y ou ca n cus tom ize v ari ous s et ti ngs o f the r eco rde r usin g th e ODMS s of t w are ( ☞ P. 4 5 ) . For mo re de ta ils , ref er to th e onl ine h el p for O DMS soft ware ( ☞ P. 4 6 ) . Common set ting s Y ou ca n se t the d ef aul t val ues f or ea ch of t he recorder’s Men[...]

44 3 EN Customizing the re corder Customizing the re corder ❏ Device Folders Y ou ca n pe r for m va rio us se t ting s rel ated to t he recorder’s folders. Enabled: • Chan ge th e num be r of us ab le fo ld er s. Folder name: • Chan ge th e fo lde r nam e. Wor k t y pe : • Set t he fo ld er 's wor k ty p e. Auto Loc k: • Set t he [...]

45 4 EN ODMS a nd DS S Play er so f t wa re Managing fi les on your PC The O DM S (W in dow s) and DS S Playe r (Ma ci nto sh) so ft w are i s a fu ll y fe at ur ed s of t wa re to ol t ha t pr ovid es a s im pl e to u se bu t so ph is ti cat ed method for managing your recordings. Some of t he f eat ur es o f th e OD MS a nd DS S Playe r software [...]

46 4 EN ODMS a nd DS S Play er so f t wa re Browser: Mic roso f t Inte rne t E xpl ore r 6. 0 or late r Driv e: CD -R OM , CD - R, CD - RW, DVD - RO M dri ve Display: 10 24 x 7 68 pi xel s or mo re, 65, 536 col or s or m ore (1 6 ,770,0 0 0 colo rs o r mo re is re com men de d) USB p or t : On e or mo re f ree p o r ts Others: Wit h the D ic t atio[...]

47 4 EN Connecting to y our PC Connecting to your PC Co nnec t in g to your PC u sin g the USB c ab le 1 Bo ot t he PC . 2 Conn ec t t he US B ca bl e to t he US B por t o f th e PC . 3 Conn ec t t he US B ca bl e to t he co nne c ti ng te rm ina l on t he bot t om of t he r ec ord er. • [ Remote (Composite ) ] is di spl ayed o n the r eco rde r [...]

48 4 EN Connecting to y our PC Connecting to your PC Note • NE VER r emo ve the c ard o r dis conn ec t th e USB ca bl e whi le th e reco rd ind ica tor li ght is f l ash ing . If yo u do, th e dat a wil l be d est roye d. D isc onn ec ti ng fr om yo ur PC Windows 1 Cli ck [ ] on th e tas k ba r loc ate d at t he l ower -ri gh t cor ner o f th e [...]

49 5 EN Alarm message list Other information Alarm message li st M e s s a g e E x p l a n a t i o n A c t i o n [Bat ter y Low] T he b at te r y pow er i s low. C har ge th e ba tt er y ( ☞ P. 1 2 ) . [Powe r S up pl y Er ro r Re move P owe r Plu g] Vo lta ge o ut si de of t he a llo wab le l imi t has b e en detected. Us e an AC a dap ter c omp[...]

50 5 EN Troubleshooting Tr o u b l e s h o o t i n g Symp tom Pro bab le caus e Act io n No th in g ap pe ar s on the d ispla y T he b at te r y pow er is l ow. C har ge th e ba tt er y ( ☞ P. 1 2 ) . T he r eco rd er i s tur ne d of f. Tu r n t h e p o w e r o n ( ☞ P. 1 4 ) . T he r eco rd er is c ur ren tly i n Powe r Save m od e. P res s an[...]

51 5 EN Troubleshooting Symp tom Pro bab le caus e Act io n Una bl e to s et i nd ex marks T he maximum number of index marks (3 2) has been r eached. E ras e un ne cess ar y i nd ex m ark s ( ☞ P. 3 2 ) . The file is lock ed. Unlock the file ( ☞ P. 3 5 ) . T he S D car d is l ock ed . U nl ock t he SD c ar d. Una bl e to s et ve rb al comments[...]

52 5 EN Accessories (optional) Accessories ( optional) s He ads et : E62 , E102 Stere o hea ds et fo r you r PC . A hel pf ul to ol fo r PC based transcription. s Monaural binaural earphone: E20 s Noise- cancellati on microphone: ME 1 2 (Dictation microphone) Use d to get c risp r eco rdin gs of yo ur ow n voic e by red uci ng th e ef f ec t s of a[...]

53 5 EN Specific ations Specif ic ations Ge ne ra l p oi n ts 4 Reco rdi ng for mat : DS2 (Digit al Spee ch Standa rd Pro) Lin ear P CM (Pul se Co de Mo dul ati on) MP3 (MPEG -1 Audi o Laye r3) 4 Recording media: mic roSD, SD car d (51 2 MB to 32 GB) 4 Sampling frequenc y: DS2 fo rm at : [ DSS Pro QP ] 16 kH z [ DSS Pro SP ] 1 2 kH z Lin ea r PCM f[...]

54 5 EN Specifi c ations Specific ations Spe ci f ica tio ns and d esi gn ar e sub jec t to c hang e wit hou t noti ce. Bat te r y li fe is m easu re d by Ol ym pus . It v ari es gre atly a ccord ing to t he con dit ion s of us e. 4 Duri ng p layb ac k mod e (Ear pho ne p layb ack ): DS2 fo rm at : [ DSS Pro QP ] App rox . 21 h . [ DSS Pro SP ] Ap[...]

55 5 EN Te s t e d To C o m p l y Wi th FCC S ta nda rd s FOR H OM E O R OF FIC E US E T echnical assistance and support “CE” mar k in dic ates th at thi s pro duc t co mp lies w ith t he Eur op ean r equ ire me nts f or s afe t y, health, en vironment and c ustomer pr otection. For c us tomer s i n Euro pe: Thi s sy mbo l [cross ed - ou t whe [...]

E1- B S0 8 4 6 - 0 0 AP1 109 OL YM PUS I MAGI NG CO R P . Shi njuk u Mo no lit h, 3 - 1 Nish i-S hinj uk u 2- cho me, S hinj uk u- ku , T ok yo 163- 0 91 4 , Jap an . T el. + 81 (0)3-3340 -2 1 1 1 http:/ /ww w.olympus.com OL YM PUS IM AGI NG AM E RI C A IN C. 3500 Co rp ora te Park w ay, P .O. Box 61 0, Cent er Vall ey, P A 18034 - 061 0, U. S. A .[...]