Olympus DS-3400 manual

Thank you for purchasing an Olympus Digital V oice Recorder . Please read these instructions for information about using the product correctly and safely . Keep the instructions handy for future reference. To ensure successful recordings, we recommend that you test the record function and volume before use. DIGIT AL VOICE RECORDER DS-3400 EN INSTRU[...]

2 Microsoft and Windows are registered trademarks of Microsoft Corporation. Macintosh is a trademark of Apple Inc. Intel and Pentium are registered trademarks of Intel Corporation. The SD logo is a trademark. The SDHC logo is a trademark. Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respecti[...]

3 1 2 3 5 7 4 T able of Contents Safe and Proper Usage Getting Started Basic Operations Advanced Operations Managing Files on Y our PC Other Practical Use Methods Other Information P .7 P. 1 9 P. 3 3 P. 5 9 P. 6 7 P. 6 8 P .4 P .5 6 PLA Y/OK[...]

4 T able of Contents T able of Contents ...................................... 4 Safe and Proper Usage ............................ 5 General Precautions ................................. 5 1 Getting Started Main Features .......................................... 7 Memory Card ........................................... 8 Identification of Parts .[...]

5 Convention Used In this Manual • The word “card” is used to refer to the SD card. • The word “DSS Player” is used to refer to the DSS Player Pro Dictation Module in Windows environment and DSS Player in Apple Macintosh environment. • The Notes at the bottom of a page are used for additional information, exceptions, or related events[...]

6 Batteries Danger • Do not solder lead wires or terminals directly onto a battery or modify it. • Do not connect the = and - terminals together . This may cause fire, overheating or electric shock. • When carrying or storing the battery , be sure to put it in the provided case to protect its terminals. Do not carry or store the battery with [...]

7 1 1 Getting Started 1 Getting Started Main Features Main Features ● Support type of memory: SD card ( ☞ P. 8 ) . ● Three Programmable smart buttons F1, F2 and F3 ( ☞ P .58). ● Recording and storing voice in Digital Speech Standard Pro (DS2 format). ● T wo recording modes, QP (Quality Playback) mode or SP (Standard Playback) mode ( ☞[...]

8 1 SD card 1 Card Lock SD card is equipped with a lock function. When the lock function is used, important data is protected by preventing it from being accidentally overwritten or erased. When the lock function is set will appear on the display . 2 Index Area For writing down information identifying card or content. 3 Contact Area Comes into cont[...]

9 1 Memory Card Memory Card W arning • Do not touch the card contacts. That may damage the card. • Do not place the card in locations with static electricity . • Store the card in a location that is out of the reach of children. In case of accidental ingestion, consult a physician immediately. Check Card Information (Card Info.) Information s[...]

10 1 $ + (Volume) button % Fast Forward ( 9 ) button ^ PLA Y/OK button & Programmable smart button (F1, F2, F3) * Rewind ( 0 ) button ( - (V olume) button ) Built-in speaker - Battery cover = PC (USB) terminal q Cradle connector w Battery cover release button Identification of Parts Identification of Parts 1 SD card slot 2 Built-in microphone 3[...]

11 1 Identification of Parts Identification of Parts 1 Record mode indicator 2 Current folder 3 Memory remaining indicator (E/F bar) 4 Record indicator 5 Remaining recording time 6 Level meter indicator 7 Microphone sensitivity indicator 8 Current file number 9 T otal number of files in the folder Author ID indicator Battery indicator VCVA VCV A (V[...]

12 1 1 Lightly press down on the battery cover release button, then open the battery cover . 2 Insert two AAA batteries, observing the correct polarity as shown in the illustration below, then close the battery cover . Installing Batteries Installing Batteries Recharging Battery Pack The battery indicator on the display changes as the batteries los[...]

13 1 Installing Batteries Installing Batteries Notes • Be sure to turn OFF the recorder before replacing the batteries. Removing the batteries while the recorder is in use may corrupt the card. If you are recording into a file and the batteries run out, you will lose your currently recorded file since the file header will not be written. It is cr[...]

14 1 Power Supply Power Save Mode (Power Save) When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save mode automatically . T o reactivate the recorder again, operate any button or the slide switch. Y ou can set the time to enter Power Save mode from among [5 minutes. ], [10 minutes. ], [30 minutes. ], [1 hou[...]

15 1 HOLD If you bring the POWER/HOLD switch to the HOLD position, the current conditions will be preserved, and all buttons and switches will be disabled.This feature is useful when the recorder has to be carried in a bag or pocket. Set the recorder to HOLD mode Slide the POWER/HOLD switch to the HOLD position. After [Hold] appears on the display [...]

16 1 Inserting and Ejecting a SD card Inserting and Ejecting a SD card Inserting a SD card Insert the SD card into the card slot in the direction shown in the illustration until it clicks. When inserting SD card into the SD card slot, the recorder message [Please W ait] will flash on the LCD display for a few seconds while validating the SD card. E[...]

17 1 1 Press the 9 or 0 button to select the item to set. Select the item from “hour”, “minute”, “year”, “month” and “day” with a flashing point. 2 Press the + or – button to set. Follow the same steps by pressing the 9 or 0 button to select the next item, and press the + or – button to set. •Y ou can choose between 12 and[...]

18 1 • Y ou can choose the order of the year , month, day by pressing the F2(D/M/Y or Y/M/D or M/ D/Y)* button while setting them. Example: March 15, 2009 (Initial setting) *The display will vary depending on the status of the settings. 3 Press the PLA Y/OK button to complete the setup screen. The clock will start from the set date and time. Pres[...]

19 2 Recording Recording 2 Basic Operations 2 Basic Operations Recording Related Settings The recorder has five folders, A, B, C, D, E and you can select folder by pressing the F1(FOLDER) button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while F[...]

20 2 Recording 1 Recording New Recording Create a new file to record in. 1 Press the NEW button to create a new file. a Selected Author ID b New file number c Remaining recording time 2 Press the REC button to start recording. The record indicator light glows orange and (Record indicator) appears on the display . Aim the microphone at the sound sou[...]

21 2 Overwrite Recording Y ou can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. 1 Select and play the file you want to overwrite. Stop playback at the starting point of overwrite. 2 Press the REC button to start overwriting. The record indicator light glows orange and (Reco[...]

22 2 Insert Recording Additional recording can be inserted into previously recorded file. 1 Select and play the file you want to insert an additional recording into. 2 While playing the file, press the F1 ( INSERT ) button to insert an additional recording. [Insert Rec?] appears on the display . 3 Press the REC button to start inserting an addition[...]

23 2 Microphone Sensitivity (Mic Sense) Microphone Sensitivity Y ou can switch between two microphone sensitivities to meet recording needs: [Dictation] for oral dictation and [Conference] which is suited for situations like meetings and conferences with a small number of people. The setting status will appear on the display as CONF or DICT . PLA Y[...]

24 2 Recording Modes (Rec Mode) Recording Modes The recording mode can choose between QP (Quality Playback) and SP (Standard Playback). PLA Y/OK F1, F3 button PLA Y/OK, + , – , 9 , 0 button 1 Select [Rec Mode] at the [Record Menu] screen, then press the PLA Y/OK or 9 button. Refer to P .33 regarding each menu item settings. 2 Press the + or – b[...]

25 2 Using the V ariable Control V oice Actuator (VCV A) Using the V ariable Control V oice Actuator The V ariable Control V oice Actuator (VCV A) is a function that starts recording automatically when the microphone senses that sounds have reached a preset threshold volume level, and automatically pauses when the volume drops below the threshold. [...]

26 2 Recording Monitor It is possible to monitor your recording by listening to the recording while recording is in progress. Insert the earphone plug into the earphone jack and use the + or – button to control the volume level. Note • Insert the plugs in to the end as shown in the illustration when inserting the earphone or external microphone[...]

27 2 Playing Playing Y ou can start playing a file at any point. 1 Select the file, then press the PLA Y/ OK button to start playback. The (Play indicator) appears on the display . a Play indicator 2 Press the + or – button to adjust the volume. The display shows the volume level. Y ou can choose between 00 to 30. b V olume level 3 Press the STOP[...]

28 2 How to Cancel Press the PLA Y/OK or STOP button. Press the PLA Y/OK or STOP button. Release the button. Release the button. Playing Playing Playback functions Fast Forward (FF) Rewind (REW) Cue (CUE) Review (REV) Playback Speed Operation Press the 9 or FF button once while stopped. Press the 0 or REW button once while stopped. Press and Hold t[...]

29 2 Erasing a File Erasing or deleting a file from any of the folder on the recorder is a very simple process. 1 Select the file you want to erase. 2 Press the ERASE button. 3 Press the + button to select [File Erase], then press the PLA Y/OK button. 4 Press the + button to select [Start], then press the PLA Y/OK button. The display changes to [Fi[...]

30 2 Erasing All Files in a Folder All files in a folder can be erased simultaneously. 1 Select the folder you want to erase. 2 Press the ERASE button. 3 Press the + button to select [All Erase], then press the PLA Y/OK button. 4 Press the + button to select [Start], then press the PLA Y/OK button. The display changes to [All Erase !] and erasing w[...]

31 2 Partially Erasing a File Y ou can erase a selected file in part. 1 Start playback for the file you want to erase partially . 2 Press the ERASE button at the point to start erasing. While playback continues, [Partial Erase] will appear on the display . 3 Press the ERASE button at the point to end erasing. The erase starting point (time) set in [...]

32 2 4 Press the ERASE button to confirm erase. The display changes to [Partial Erase!] and erasing will start. When [Erase Done] appears on the display , partial erase is complete. Notes • If the ERASE button is not pressed within 8 seconds after the “Partial Erase Start” and “Partial Erase End” are alternately displayed, the recorder wi[...]

33 3 Menu List Menu List Display Menu Lock Rec Mode VCV A Mic Sense Backlight LED Contrast Language Off , On Dictation , Conference QP , SP Off , On On , Off On , Off Program contrast level 01~12 (Default is 6 ). ● Menu Setting (while the recorder is stopped, press the F3(MENU) button P .42 P .24 P .23 P .25 P .49 Second layer Setting Ref.Page P [...]

34 3 Menu List Menu List Beep Format USB Class T ime & Date Power Save R eset Settings Card Info. Initializes the card. Composite , Storage On , Of f Model Name, V ersion, Seria l In order of hour , minute, year, month and day. In order of 5 minutes, 10 minutes , 30 minutes, 1 hour and Off. Returns the menu settings to their initial state. Devi[...]

35 3 3 Press the PLA Y/OK or 9 button. Move to the setting of the selected menu items. 4 Press the + or – button to move to the menu item to be set. 5 Press the PLA Y/OK or 9 button. Move to the setting of the selected item. 6 Press the + or – button to change the setting. 7 Press the PLA Y/OK button to complete the setup screen. If you press t[...]

36 3 Selecting Folders and Files Selecting Folders and Files Changing Folders 1 While the recorder is stopped, press the F1 ( FOLDER ) button. The folder list screen will be displayed. 2 Press the + or – button to select the folder , then press the PLA Y/OK button. This will change the folder . Y ou can switch folders by pressing the F1(FOLDER) b[...]

37 3 1 Select the file whose information you want to display . Refer to P .36 regarding file selection. 2 Select [Information] at the [File Menu] screen, then press the PLA Y/OK or 9 button. The file information is displayed. Refer to P .33 regarding each menu item settings. Displaying File Information The recorder can display a variety of informat[...]

38 3 Device Lock Function Unlocking the Recorder When the password registry is done, the recorder will prompt for password on startup. Unlock the recorder’ s device lock through the method below. The default password when using the recorder for the first time is “0000”. Recorder access can be restricted by enabling the device lock function. A[...]

39 3 Device Lock Function Unlock Device Enter Password Device is Locked 09 : 59 Authentication Halt Mode If there is no password match after five tries the recorder will enter password input halt mode for ten minutes. After ten minutes have passed the mismatch history will be erased and it will once again return to the password input screen. Device[...]

40 3 Locking Files (Lock) When a file is set to [Lock], will appear on the display, allowing you to prevent important files from accidental erase. Furthermore , the file will not be erased even when all files within a folder are erased. 1 Select the file you want to Lock. 2 Select [Lock] at the [File Menu] screen, then press the PLA Y/OK or 9 butto[...]

41 3 Pending Files (Pending) When you set [Pending] to the file, the file becomes “Pending file” and the editing sign of will appear on the display . If “Download file” is set to “Finished file” by DSS Player , the [Pending] file is not transferred and only [Finished] file (edited file) will be transferred to your PC. For details, see ?[...]

42 3 Performing the Setting from the Menu 1 Select the file which you would like to set the Priority level for . 2 Select [Priority] at the [File Menu] screen, then press the PLA Y/OK or 9 button. 3 Press the + or – button to select [Set] or [Cancel], then press the PLA Y/OK button. [Set]...High Level. [Cancel]...Normal Level. Setting Priority Le[...]

43 3 Setting the Author ID and W ork T ype Every file recorded on the recorder will include the Author ID and Work Type as part of its header information. T o create multiple Author IDs and Work Types on the recorder , use the bundled DSS Player software to create and upload a Data list (list of Author IDs and W ork T ypes) to the recorder . For mo[...]

44 3 Setting the Author ID and W ork Type Setting the Work T ype Up to 10 Work Types can be registered in the DSS Player software and uploaded to the recorder. Each W ork T ype can have up to 10 Option Items associated with it. The W ork T ypes and Option Items can be used on the recorder to populate the recording file header information. Refer to [...]

45 3 Inputting Option Item V alue 1 Press the + or – button on the file information input screen to select the targeting Option Item, then press the PLA Y/OK button. The input screen will be displayed. When inputting an Option Item value into a New file or the file with a re-selected W ork T ype, only eligible input characters as specified in the[...]

46 3 Locating a V erbal Comment 2 While playing back a file, press and hold the 9 or 0 button. The recorder stops for 1 second when it reaches the Verbal Comment. Clearing an V erbal Comment 3 While playing a V erbal Comment, press the ERASE button. 4 Press the + button to select [Clear], then press the PLA Y/OK button. The V erbal Comment is erase[...]

47 3 Index Marks Index marks can be placed in a file during recording or playback. Index marks are used to provide a quick and easy way to identify important or significant parts within the file. PLA Y/OK Setting an Index Mark 1 While the recorder is recording or in playback mode, press the F3 ( INDEX ) button to set an Index mark. An index number [...]

48 3 Language Language (Language) Y ou can select the display language for this recorder. The selectable language varies depending on the countries where the product was purchased. 1 Select [Language] at the [Display Menu] screen, then press the PLA Y/OK or 9 button. Refer to P .33 regarding each menu item settings. BACK EXIT Display Menu Backlight[...]

49 3 2 Press the + or – button to select [On] or [Off]. On ...Backlight is enabled. Off ...Backlight is disabled. 3 Press the PLA Y/OK button to complete the setup screen. [On Set] or [Off Set] will light up on the display , and it will return to the [Display Menu] screen. If you press the 0 or F1 ( BACK ) button the setting will be cancelled and[...]

50 3 2 Press the + or – button to select [On] or [Off]. On ...LED light will be set. Off ...LED light will be cancelled. 3 Press the PLA Y/OK button to complete the setup screen. [On Set] or [Off Set] will light up on the display , and it will return to the [Display Menu] screen. If you press the 0 or F1(BACK), the setting will be cancelled and i[...]

51 3 LCD Contrast Adjustment LCD Contrast Adjustment (Contrast) Display contrast can be adjusted from level 01 to 12. 1 Select [Contrast] at the [Display Menu] screen, then press the PLA Y/OK or 9 button. Refer to P .33 regarding each menu item settings. BACK E XI T Display Menu Backlight 12 Contrast LED Language PLA Y/OK PLA Y/OK, + , – , 9 , 0 [...]

52 3 2 Press the + or – button to select [On] or [Off]. On ...System sounds are enabled. Off ...System sounds are disabled. 3 Press the PLA Y/OK button to complete the setup screen. [On Set] or [Off Set] will light up on the display , and it will return to the [Device Menu] screen. If you press the 0 or F1 ( BACK ) button the setting will be canc[...]

53 3 Cue/Rev Sound (Cue/Rev Sound) 1 Select [Cue/Rev Sound] at the [Device Menu] screen, then press the PLA Y/OK or 9 button. Refer to P .34 regarding each menu item settings. 2 Press the + or – button to select [On] or [Off]. On ... The Cue(Cue)/Review(Rev) playback tone is On. Off ... The Cue(Cue)/Review(Rev) playback tone is Off. 3 Press the P[...]

54 3 1 Select [Device Menu] at the [Format] screen, then press the PLA Y/OK or 9 button. Refer to P .34 regarding the menu’s various setting items. 2 Press the + or – button to select [Start] option. 3 Press the PLA Y/OK button to confirm [Start] selection. Format Data will be cleared Formatting the Card BACK EXIT Device Menu Cue/Rev Sound 12 P[...]

55 3 Formatting the Card To return the recorder ’ s menu settings to their original status from the time of purchase (initial settings), perform the setting from [Reset Settings] in the [Device Menu], or perform the same operation by using DSS Player . Initializing the Recorder ’ s Menu Settings (Reset Settings) 4 Press the + or – button agai[...]

56 3 Check System Information Check System Information (System Info.) System information about the recorder like its [Model Name], [V ersion] and [Serial] can be displayed. In this recorder , you can check the Card Information ( ☞ P .9) and File Information ( ☞ P . 37). PLA Y/OK PLAY/OK , 9 , 0 button 1 Select [System Info.] at the [Device Menu[...]

57 3 Changing the USB Class Changing the USB Class (USB Class) PLA Y/OK PLA Y/OK, + , – , 9 , 0 button 1 Select [USB Class] at the [Device Menu] screen, then press the PLA Y/OK or 9 button. Refer to P .34 regarding each menu item settings. 2 Press the + or – button to select [Composite] or [Storage]. Composite ...In the 3 classes of Storage, US[...]

58 3 Customizing the Recorder Y ou can customize various specifications of the recorder when using DSS Player ( ☞ P .59). For more details, refer to the Online help for DSS Player ( ☞ P .63). The Recorder’ s Customized Settings Common Settings Y ou can set the default values for each of the recorder ’ s Menu items. Administrative Settings ?[...]

59 4 4 Managing Files on Y our PC 4 Managing Files on Y our PC DSS Player Software DSS Player Software The DSS Player is a fully featured software tool that provides a simple to use but sophisticated method of managing your recordings. Some of the features of the DSS Player are: • Automatic startup of the application by connecting the device. •[...]

60 4 DSS Player Software Macintosh Minimum Requirement DSS Player Software Windows Operating System : CPU : RAM : Hard drive space : Display : USB port : Operating System : CPU : RAM : Hard drive space : Drive : Display : USB port : Audio I/O terminals : Notes • Macintosh version does not support voice recognition software. • Currently supporte[...]

61 4 Installing DSS Player Software Installing DSS Player Software Be sure to confirm the following before installation: • Exit all running applications. • Eject the floppy disk/CD/DVD if you are using one. • If you are running Windows 2000/XP/V ista or Mac OS X on the network, you need to log on as an Administrator . Windows For the Windows [...]

62 4 Uninstalling DSS Player Software Windows 1 Exit DSS Player program. 2 Click the [start] button on the taskbar . 3 Select [Add/Remove programs] from the [Control Panel]. A list of installed applications is displayed. 4 Select [Olympus DSS Player Pro], then click the [Change/Remove] button. 5 Proceed with the uninstallation according to the inst[...]

63 4 Using Online Help Using Online Help For information on the DSS Player usage and features, refer to the Online help. To start Online help: Windows 1 Click the [start] button, then select [All Programs], [Olympus DSS Player Pro ], [Dictation Module Help]. 2 While DSS Player is running, select the [Help] menu, [Contents]. 3 While DSS Player is ru[...]

64 4 Connecting Recorder to PC Connecting Recorder to PC Connecting to Y our PC Using the USB Cable 1 Connect the USB cable to the USB port of the PC. 2 Confirm that the recorder has stopped and connect a USB cable to the connection port on the recorder . If [Remote] is displayed on the recorder, it indicates proper connections. Once you connect th[...]

65 4 Connecting Recorder to PC Notes • NEVER remove the card or disconnect the USB cable while the record indicator light is flashing. If you do, the data on the card will get destroyed. • Some PC’s may not supply sufficient power and the recorder fails to connect. Refer to your PC User’s Manual regarding the USB port on your PC. • Do not[...]

66 4 Running DSS Player Software Running DSS Player Software Macintosh Disabling Automatic Start 1 Click the Dock’ s System Preferences. 2 Click Device Detector . 3 T urn the automatic startup setting Off. Windows Manual Start 1 Double click the DSS Player icon for the folder in [Application] = [DSS Player]. All program menu will be displayed. 2 [...]

67 5 5 Other Practical Use Methods 5 Other Practical Use Methods Using as External Memory of the Computer Using as External Memory of the Computer When the recorder is connected to your PC, it will be recognized on your PC as a removable drive. Y ou can view and access the recorder card from My Computer and download data from the card to your PC us[...]

68 6 6 Other Information 6 Other Information Alarm Message List Alarm Message List Message Battery Low File Protected Index Full Folder Full Erase Error Card Error Unsupported Card Memory Full Format Error System Error Insert Card Action Replace with new batteries ( ☞ P .12). Unlock the file ( ☞ P .40). Erase index marks that are no longer requ[...]

69 6 T roubleshooting T roubleshooting Probable cause The batteries are not loaded properly . The batteries are dead. The recorder is in power off mode. The recorder is in power off mode. The batteries are dead. The card does not have enough memory . The card is unformatted. The maximum number of files has been reached. The SD card is locked. The e[...]

70 6 Accessories Accessories Headset: E62, E102 Stereo headset for your PC. A helpful tool for PC based transcription. Monaural binaural earphone: E20 Noise-cancellation microphone: ME12 (Dictation microphone) Used to get crisp recordings of your own voice by reducing the effects of ambient noise. Recommended to improve the accuracy when using voic[...]

71 6 Specifications Specifications Speaker Built-in ø23mm round dynamic speaker MIC/EAR jack ø3.5 mm mini-jack, impedance MIC 2 k Ω , EAR 8 Ω or more Maximum working output (3 V DC) 250 mW or more (8 Ω speaker) Input power requirement Rated voltage: 5 V Batteries: T wo AAA batteries (LR03) or T wo OL YMPUS Ni-MH rechargeable batteries Exter[...]

72 6 T echnical Assistance and Support T echnical Assistance and Support DS-3400 is part of the Olympus Professional Dictation System. Y our dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems using your DS-3400, we recommend that you contact your Olympus Professional Dea[...]

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For customers in Europe “CE” mark indicates that this product complies with the European requirements for safety , health, environment and customer protection. This symbol [crossed-out wheeled bin Directive 2006/66/EC Annex II] indicates separate collection of waste batteries in the EU countries. Please do not throw the batteries into the domes[...]

U1-BS0239-01 AP0812 Declaration of Conformity Model Number: DS-3400 T rade Name: DIGIT AL VOICE RECORDER Responsible Party: OL YMPUS IMAGING AMERICA INC. Address: 3500 Corporate Parkway , P .O. Box 610, Center V alley , P A 18034-0610, U.S.A. T elephone Number: 1-888-553-4448 This device Complies with Part 15 of the FCC Rules. Operation is subject [...]