Olympus DS-5000 manual

Thank you f or purchasing an Ol ympus Digital V oice Recorder . Please read these instructions for inf ormation about using the product correctl y and safely . Keep the instructions handy f or future reference. T o ensure successful recordings, we recommend that you test the record function and v olume before use. INSTR UCTIONS EN INSTRUCTIONS FR M[...]

2 Microsoft and Windows are registered trademarks of Microsoft Corporation. Macintosh is a trademark of Apple Inc. Intel and Pentium are registered trademarks of Intel Corporation. SD and microSD are a trademark of SD card Association. SDHC and microSDHC are a trademark of SD card Association. Other product and brand names mentioned herein may be t[...]

3 1 2 3 5 7 4 T able of Contents T able of Contents ...................................... 3 Safe and Proper Usage ............................ 4 General Precautions ................................. 5 1 Getting Started Main Features .......................................... 9 Memory Card ......................................... 10 Identification[...]

4 Con vention Used In this Manual • The word “ card ” is used to refer to the SD card and microSD card. • The word “ DSS Player ” is used to refer to the DSS Player Pro R5 Dictation Module in Windows environment and DSS Player in Apple Macintosh environment. • The Notes at the bottom of a page are used for additional information, exce[...]

5 General Precautions ● Do not leave the recor der in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer . ● Do not store the recorder in places e xposed to excessive moisture or dust. ● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. ● Do not place [...]

6 Cradle Danger • Never disconnect the A C adapter or power cor d with a wet hand. This may cause electric shoc k or injury . • Only use the inc luded AC adapter with the cradle. Using it in combination with other A C adapters may cause o verheating, fire, or malfunction. Warning • Never disassemble, modify , or repair the recorder y ourself.[...]

7 Caution • Do not use or store the Cradle in/ on an unstable place, such as a television set, etc. If it falls, it may cause injury or break. • Unplug the A C adapter or power cord fr om the cradle and AC outlet when not using for e xtended periods of time. If this precaution is not follo wed and the cradle is damaged then fire may occur . A C[...]

8 General Precautions • If something appears to be wr ong with the A C Adapter , unplug the AC Adapter from the outlet and consult your nearest service center . Using the A C Adapter may cause fire, overheating, electric shock or injury . • Do not use or keep the A C Adapter in very hot places, suc h as in direct sunlight, in a closed car on a [...]

9 1 1 Getting Star ted 1 Getting Star ted Main Features Main Features ● Slide switch operation for ease of use and fast response. ● Supports two types of memory: SD card and microSD card ( ☞ P .10). ● Three Programmable smart buttons F1,F2 and F3 ( ☞ P .54). ● Recording and storing voice in Digital Speech Standard Pro (DS2 format). ● [...]

10 1 SD card 1 Card Loc k SD card is equipped with a lock function. When the lock function is used, important data is protected by preventing it from being accidentally overwritten or erased. When the lock function is set will appear on the display . 2 Index area For writing down information identifying card or content. 3 Contact area Comes into co[...]

11 1 Memory Card Memory Card W arning • Do not touch the car d contacts. That may damage the car d. • Do not place the card in locations with static electricity . • Store the card in a location that is out of the reach of children. In case of accidental ingestion, consult a physician immediatel y . Check Car d Information (Car d Info.) Inform[...]

12 1 Identification of P ar ts Identification of P ar ts Identification of P ar ts 1 SD card slot 2 Built-in microphone 3 NEW button 4 Slide (REC/ST OP/PLA Y/REV) switch 5 PO WER (ON/OFF) switch 6 ERASE button 7 EAR (Earphone) jack 8 MIC (Microphone) jac k 9 Record/Pla y indicator light 0 Display (LCD panel) ! V OLUME (+) button @ Fast Forwar d ( 9[...]

13 1 Identification of P ar ts Identification of P ar ts Identification of P arts Display in the recor ding mode Display in the pla yback mode VERBAL DISPLY INDEX MIKE 025 / 030 QP DICT EF 00 M 10 s 15 H 22 M 30 s 1 2 8 6 9 3 4 5 0 7 INSERT SPEED INDEX MIKE 025 / 030 QP DICT VCVA 02 M 50 s 12 M 0 5 s ! # @ Display Status Indicator s 1 Record mode i[...]

14 1 Installing Batteries Ni-MH Rechargeable Battery P ack (included) 1 Lightly press down on the battery co ver release button and open the battery cover , as sho wn in the illustration below . 2 Insert the Ni-MH Rechargeable Battery Pac k, observing the correct polarity as shown in the illustration below , and then close the battery co ver . Inst[...]

15 1 Installing Batteries Installing Batteries AAA Alkaline Batteries 1 Lightly press down on the battery co ver release button and open the battery cover ( ☞ P .14). 2 Insert two AAA batteries, observing the correct polarity as shown in the illustration below , and then close the battery co ver . Insert the batteries in the direction inscribed o[...]

16 1 Charging Battery P ack Charging Battery P ac k Charge the Ni-MH Rechar geable Battery Pac k using the Cradle The Ni-MH Rechargeable Battery Pack in the recorder can be charged by connecting the AC adapter or USB cable to the cradle with the recorder set in it. Charging using Cradle and A C Adapter Connect the A C adapter to the crad l e. For c[...]

17 1 Charging Battery P ack Charging Battery P ack Directly Char ging Through the Recorder The Ni-MH Rechargeable Battery Pack in the recorder can be charged by connecting an AC adapter or USB cable to the recorder . Charging using A C Adapter (no cradle) Connect the A C adapter to the recorder . For connection procedures, see P .19. When using the[...]

18 1 Using the Battery P ac k Using the Batter y Pac k The battery pack is exclusively for use with Olympus voice recorder DS-5000/5000iD. Never use them in combination with other equipment. Discharging Battery pack self-discharge while this is not in use. Be sure to charge them regularly before use. Battery life Over time, rechargeable battery pac[...]

19 1 Using the A C Adapter Using the A C Adapter Use the AC adapter (Olympus Model A513, included) in cases where battery consumption is a concern, such as when recording for extended periods of time. Plug the AC adapter (Olympus Model A513 included) into a household power outlet and connect the power plug to the recorder ’ s power connector (DC [...]

20 1 T urning ON the Recor der With the battery charged in the recorder and the card inserted properly , the recorder is ready to work. While the POWER switch on the side of the recorder is in the OFF position, none of the buttons or switch on the recorder will be active. Slide the power switch to the ON position to activate the recorder . P ower S[...]

21 1 Inser ting and Ejecting a SD car d Inserting and Ejecting a SD car d Inserting a SD card Insert the SD card into the card slot in the direction shown in the illustration until it clic ks. This recorder uses a microSD card as its built- in memory . The microSD card has been preloaded. Refer to P .51 when removing or inserting the card during em[...]

22 1 Setting Time/Date (Time & Date) Setting Time/Date Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the date and time information as part of the file header . This will simplify the file management aspects later on. The hour indicator will flash automatically when you lo[...]

23 1 Setting Time/Date 1 M 14 D 2008 Y 14 D 1 M 2008 Y 2008 Y 1 M 14 D • Y ou can choose the order of the year , month, day by pressing the F2(D/M/Y or Y/M/D or M/ D/Y)* button while setting them. Example: January 14, 2008 (Initial setting) *The display will vary depending on the status of the settings. 3 Press the OK/MENU button to complete the [...]

24 1 Setting Recor ding Destination (Car d Select) Setting Recording Destination By default, the recording destination is set to the [SD Card] at the factory . T o change the recording destination, follow the procedure outlined below . 1 Select [Card Select] at the [De vice Menu] screen and press OK/MENU or 9 button. Refer to P .36 regarding each m[...]

25 2 Recor ding Recording 2 Basic Operations 2 Basic Operations Recording Related Settings By default, the recorder has five folders, A, B, C, D, E and you can select folder by pressing the F1(FOLDER) button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private informa[...]

26 2 Recording 1 Recording New Recor ding Create a new file to record in. 1 Press the NEW button to create a ne w file. When [The Worktype List is displayed when a new file is created] is set in DSS Player ( ☞ P .55) you can select the Work T ype from the Work T ype list. a Selected Author ID b New file number c Remaining recording time 2 Move th[...]

27 2 Overwrite Recording Y ou can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. 1 Select and play the file y ou want to overwrite. Stop playback at the starting point of overwrite. 2 Move the slide s witch to the REC position to start overwriting. The record/play indicator [...]

28 2 Recording Recording Insert Recording Additional recording can be inserted into previously recorded file. 1 Select and play the file y ou want to insert an additional recording into. 2 While playing the file, press the F1 ( INSERT ) button to insert an additional recording. [Insert Rec?] appears on the display . 3 Move the slide s witch to the [...]

29 2 Playing Pla ying 101 / 133 INSERT SPEED INDEX MIKE QP DICT 00 M 05 s 27 M 5 8 s 101 / 133 INSERT SPEED INDEX MIKE QP DICT 00 M 07 s Volume 15 a 1 2 3 1 Y ou can start playing a file at any point. 1 Select the file, then move the slide switc h to the PLA Y position to star t playbac k. The record/play indicator light glows green. 2 Press the + [...]

30 2 Playing Playing Playbac k functions Fast Forward (FF) Rewind (REW) Cue (CUE) Revie w (REV) Playbac k Speed Operation Press the 9 button once while stopped. Press the 0 button once while stopped. Hold the 9 button while stopped or playing a file. Hold the 0 button while stopped or playing a file. Move the slide switch to the REV position. Press[...]

31 2 Erasing a File Erasing or deleting a file from any of the folder on the recorder is a very simple process. 1 Select the file you want to erase. 2 Press the ERASE button. 3 Press the + button and select [File Erase], then press the OK/MENU button. 4 Press the + button and select [Start], then press the OK/MENU button. The display changes to [Fi[...]

32 2 Erasing All Files in a Folder All files in a folder can be erased simultaneously . 1 Select the folder y ou want to erase . 2 Press the ERASE button. 3 Press the + button and select [All Erase], then press the OK/MENU button. 4 Press the + button and select [Start], then press the OK/MENU button. The display changes to [All Erase !] and erasin[...]

33 2 Partially Erasing a File Y ou can erase a selected file in part. 1 Start playback the file y ou want to erase partially . 2 Press the ERASE button at the point to start erasing. While playback continues, [Partial Erase] will appear on the display . 3 Press the ERASE button at the point to end erasing. The erase starting point (time) set in ste[...]

34 2 4 Press the ERASE button to confirm erase. The display changes to [Partial Erase!] and erasing will start. When [Erase Done] appears on the display , partial erase is complete. Notes • If the ERASE button is not pressed within 8 seconds after the [Starting point] and [Ending point] are alternately displayed, the recorder will revert to stop [...]

35 3 Menu List Menu List Display Menu Lock Priority W ork Type Rec Mode VCV A Mic Sense Backlight LED Contrast Language Finished , Pending Off , On Dictation , Conference QP , SP Off , On Cancel , Set On , Off On , Off Program contrast level 1~12 (Default is 6 ). ● Menu Setting (while the recor der is stopped, press the OK/MENU button) P .37 P .3[...]

36 3 Menu List Menu List Fingerprint Card Select Beep Format USB Class Time & Date P ower Save Reset Settings Card Inf o. Enroll , V erify SD , microSD Initializes the card ( SD /microSD). Composite , Storage On , Off Model Name, V ersion, Serial In order of hour , minute, year , month and day . In order of 5min., 10min. , 30min., 1hour and Off[...]

37 3 Lock When a file is set to [Lock], will appear on the display , allowing you to prevent important files from accidental erase. Moreover , the file will not be erased even when all files within a folder are erased. = [On/Off] Please see P .45 for details. Priority W ork T ype Rec Mode The V ariable Control Voice Actuator (VCV A) is a function t[...]

38 3 Menu List When the display backlight is set to [ON], the backlight will light up for about 10 seconds when a button is pressed. This is useful in that it allows you to check the display even in dark locations. Backlight Y ou can set it so the Record/Play indicator light does not turn on. = [On/Off] LED = [On/Off] Display contrast can be adjust[...]

39 3 1 Press the OK/MENU button. The [Main Menu] screen will appear on the display ( ☞ P .35). 2 Press the + or – button to mo ve to the [Main Menu] item to be set. Learning to Use the Men u Learning to Use the Menu EXIT Main Menu File Menu Display Menu Device Menu Record Menu BACK EXIT Record Menu Rec Mode Mic Sense VCVA EXIT Main Menu File Me[...]

40 3 Selecting Folders and Files Selecting Folder s and Files Changing Folders 1 Press the F1 ( FOLDER ) button while the recorder is stopped. The folder list screen will be displayed. 2 Select the folder b y pressing the + or – button and then press the OK/MENU button. This will change the folder . Y ou can switch folders by pressing the F1(FOLD[...]

41 3 1 Select the file whose information y ou want to display . Refer to P .40 regarding file selection. 2 Press the F3 ( INFO ) . The file information is displayed. Displaying File Inf ormation The recorder can display a variety of information related to the current file. It is also possible to go to the Work T ype and Option Item edit screen. 029[...]

42 3 Device Loc k Function Unlocking the Recor der When the password registry and/or fingerprint registry is done, the recorder will prompt for password and/or fingerprint verifications (DS- 5000iD only) on startup. Unlock the recorder ’ s device lock through the method below . The default password when using the recorder for the first time is ?[...]

43 3 Fingerprint Registration (Fingerprint) Fingerprint registration is performed on the recorder . By selecting an Author ID from the Author list ( ☞ P .46) and then registering your fingerprint, you can associate it to your Author ID. Y ou can register up to 10 fingerprint data. 1 Select [Fingerprint] from the [Device Menu] screen and press OK/[...]

44 3 Device Loc k Function When re-registering, the re-registration confirmation screen will appear and you can select [Y es] to continue with registration. 4 Recognizing your fingerprint ( ☞ P .43). When [OK!] appears, repeat the same operation twice. If an error message appears, perform the scan once more according to the instructions on the sc[...]

45 3 Perf orming the Setting from the Men u 1 Choose the file which y ou would like to set the Priority level f or . 2 Select [Priority] from the [File Men u] screen and press OK/MENU or the 9 button. 3 Press the + or – button to c hoose between [Set] and [Cancel], then press OK/MENU button. [Set]...High Level. [Cancel]...Normal Level. Setting Pr[...]

46 3 Setting the A uthor ID and W ork T ype Setting the Author ID and W ork T ype Every file recorded on the recorder will include the Author ID and Work T ype as part of its header information. T o create multiple Author IDs and Work T ypes on the recorder , use the bundled DSS Player software to create and upload a Data list (list of Author IDs a[...]

47 3 Setting the W ork T ype Up to 10 Work T ypes can be registered in the DSS Player software and uploaded to the recorder . Each Work T ype can have up to 10 Option Items fields* associated with it. The Work T ypes and Option Items can be used on the recorder to populate the recording file header information.Refer to the online help for DSS Playe[...]

48 3 Inputting File Information 1 Press the + or – button on the file information input screen to select the target field (Option Item) and press the OK/MENU button. The input screen will be displayed. When inputting file information into a new file or an existing file, only eligible input characters as specified in the DSS Player can be entered.[...]

49 3 Locating a V erbal Comment 2 Hold the 9 or 0 button while playing a file. The recorder stops for 1 second when it reaches the V erbal Comment. Clearing an Verbal Comment 3 Press the ERASE button while pla ying back a Verbal Comment. 4 Press the + button to select [Clear] and then press the OK/MENU button. The V erbal Comment is erased. V erbal[...]

50 3 Inde x Marks Index marks can be placed in a file during recording or playback. Index marks are used to provide a quick and easy way to identify important or significant parts within the file. Setting an Index Mark 1 Press the F3 ( INDEX ) button during recording or pla yback to set an index mark. An index number appears on the display . Locati[...]

51 3 Inser ting and Ejecting a micr oSD car d Inserting a microSD car d 1 Open the battery cover ( ☞ P .14). 2 Open the card co ver inside the battery compartment. 3 Insert the microSD card into the car d slot in the direction shown in the illustration until it clic ks. Ejecting a microSD car d 1 Open the battery cover ( ☞ P .14). 2 Open the ca[...]

52 3 Formatting the Car d (Format) Formatting the Car d Cards that have been used in non-Olympus devices, or cards that are not recognized by the recorder , must be formatted before they can be used with the recorder . T o familiarize yourself with the formatting process, read the steps below . In terms of formatting, only selected cards can be for[...]

53 3 Formatting the Card (Format) Formatting the Car d T o return the recorder ’ s menu settings to their original status from the time of purchase (initial settings), perform the setting from [Reset Settings] in the [Device Menu], or perform the same operation by using DSS Player . Initializing the Recorder ’ s Menu Settings (Reset Settings) 4[...]

54 3 Customizing the Recor der Customizing the Recorder Y ou can customize various specifications of the recorder when using DSS Player ( ☞ P .55). For more details, refer to the online help for DSS Player ( ☞ P .59). The Recorder ’ s Customized Settings ❏ Button settings Y ou can change the allocated functions for the Programmable smart bu[...]

55 4 4 Managing Files on Y our PC 4 Managing Files on Y our PC DSS Pla yer Software DSS Player Software The DSS Player is a fully featured software tool that provides a simple to use but sophisticated method of managing your recordings. Some of the features of the DSS Player are: • Automatic startup of the application by connecting the device. ?[...]

56 4 DSS Player Software DSS Play er Software Macintosh Windows Minimum Requirement Operating System : CPU : RAM : Hard drive space : Display : USB port : Mac OS 10.3.9 - 10.5 PowerPC G3; Intel Core/Duo 256MB or more (512MB or more is recommended) 200MB or more 1024 x 768 pixels or more, 32,000 colors more One or more free ports Operating System : [...]

57 4 Installing DSS Software Installing DSS Software Be sure to confirm the follo wing before installation: • Exit all running applications. • Eject the floppy disk if you are using one. • If you are running Windows 2000/XP/Vista or Mac OS X on the network, you need to log on as an Administrator. Windows For the Windows version, there is an i[...]

58 4 Uninstalling DSS Software Uninstalling DSS Software Windows 1 Exit DSS Player pr ogram. 2 Click the [start] button on the taskbar . 3 Select [Add/Remove pr ograms] from the [Control P anel]. A list of installed applications is displayed. 4 Select [Olympus DSS Play er Pro], then clic k the [Change/Remove] button. 5 Proceed with the installation[...]

59 4 Using Online Help Using Online Help For information on the DSS Player usage and features, refer to the online Help. T o start online Help: Windows 1 Click the [start] button, then select [All Programs], [Olympus DSS Player], [Dictation Help]. 2 While DSS Player is running, select the [Help] menu, [Contents]. 3 While DSS Player is running, pres[...]

60 4 Connecting Recor der to PC Connecting Recorder to PC Connecting to Y our PC Using the USB Cable 1 T urn ON the recorder ( ☞ P .20). 2 Connect the USB connection cable to the USB port of the PC. 3 Confirm that the recorder has stopped and connect a USB cable to the connection port on the recorder . If [Remote] is displayed on the recorder , i[...]

61 4 Connecting Recorder to PC Connecting to Y our PC Using the Cradle Place the recorder in the cradle 1 Connect the USB connection cable to the USB port of the PC. 2 The USB cable is connected with cradle as shown in figure. 3 T urn ON the recorder , then set the recorder in the cradle. If [Remote] is displayed on recorder , it indicates proper c[...]

62 4 Running DSS Pla yer Running DSS Pla yer Macintosh Disabling A utomatic Start 1 Click the Doc k’ s System Preferences. 2 Click De vice Detector . The check mark on [DSS Player Pro] disappears. 3 T urn the automatic startup setting Off. Windows Manual Start 1 Start your Macintosh. 2 Double clic k the DSS Player icon for the folder in [Applicat[...]

63 5 5 Other Information 5 Other Inf ormation Alarm Message List Alarm Message List Explanation Battery power is getting low . V oltage outside of the allowable limit has been detected. Attempt to delete a locked file. The file is full of index marks (maximum of 32 marks). The folder is full of files (maximum of 200 files). The destination folder a[...]

64 5 T roubleshooting T r oubleshooting Probab le cause The batteries are not loaded properly . The batteries are dead. The recorder is in power off mode. The recorder is in power off mode. The batteries are dead. The card does not have enough memory . The card is unformatted. The maximum number of files has been reached. The SD card is locked. The[...]

65 5 Accessories (Optional) Accessories (Optional) Headset: E62, E102 Stereo headset for your PC. A helpful tool for PC based transcription. Monaural binaural earphone: E20 Noise-cancellation microphone: ME12 (Dictation microphone) Used to get crisp recordings of your own voice by reducing the effects of ambient noise. Recommended to improve the ac[...]

66 5 Specifications Specifications External dimensions 1 13.5 x 50.0 x 17 mm (without protrusions) W eight 1 10 g (Including Ni-MH Rechargeable Battery Pack) * Specifications and design are subject to change without notice. * Battery life is measured by Olympus. It varies greatly according to the type of batteries used and the conditions of use. Re[...]

67 5 T echnical Assistance and Support T echnical Assistance and Suppor t DS-5000 is part of the Olympus Professional Dictation System. Y our dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems using your DS-5000/5000iD, we recommend that you contact your Olympus Professi[...]

Declaration of Conf ormity Model Number: DS-5000/5000iD T rade Name: DIGIT AL VOICE RECORDER Responsible Party: OL YMPUS IMAGING AMERICA INC. Address: 3500 Corporate Parkway , P .O. Box 610, Center V alley , P A 18034-0610, U.S.A. T elephone Number: 1-888-553-4448 This device Complies with Part 15 of the FCC Rules. Operation is subject to the follo[...]

U1-BS0038-01 AP0712[...]