Ricoh 106 manual

Spain RICOH ESP AÑA S.A. Avda. Litoral Mar , 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH IT ALIA SpA Via della Metallurgia 12, 37139 V erona Phone: +39-(0)45-8181500 Hong Kong RICOH HONG KONG L TD. 23/F ., China Overseas Building, 139, Hennessy Road, W an Chai, Hong Kong Phone: +852-2862-2888 Singapore RICOH ASIA P ACIFIC PTE.L TD[...]

CLASS 1 LASER PRODUCT IN ACCORDANCE WITH IEC 825 LASER KLASSE 1 nach IEC 825 © Copyright 1999, RICOH CO., L TD. Introduction This manual contains detailed instructions on the operation and maintenance of this machine. T o get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Plea[...]

i Safety Inf or mation When using your machine, the following safety pr ecautions should always be followed. Types of w ar nings used in this manual W ARNING Ignoring this warning could cause ser ious inj ury o r e v e n death. CAUTION Ignoring this caution could cause injur y or damage to property . Symbol examples The d d d d d symbol means a sit[...]

ii • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover . • A void multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not pl[...]

iii CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur . • Do not place the machine on an unstable or tilted surface. If it topples over , it could cause injury . • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine is not be[...]

iv Energy Star program As an Energy Star partner , we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency . The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as g[...]

v Contents Safety Information .............................................................................. i Energy Star program .......................................................................... iv Part Names ......................................................................................... x Operation Panel ......................[...]

vi Installing the Paper Size Indicator ................................................. 21 Selecting the Paper Source ............................................................. 22 Upgrading Memory ............................................................................ 23 3. PRINTING AND SCANNING Setting up .................................[...]

vii TEL Model ........................................................................... 45 Switcing between F AX Mode and TEL Mode ..................... 46 Receving calls in TEL Mode ................................................ 46 Screening out Unwanted Faxes with Authorized Reception .......... 46 T urning Authorized Reception on/of f ......[...]

viii 5. COPYING Making a Copy ................................................................................... 69 Making Multiple Copies ..................................................................... 72 Reduction and Enlar gement ............................................................... 73 T o Set the Reduction Factor ..............[...]

ix 8. TECHNIC AL REFERENCE Printing the Help List ......................................................................... 98 Customising Default Settings with the User Parameters .................... 99 Changing the User Parameters ....................................................... 99 User Parameter Switch Summary ...........................[...]

x Part Names Automatic Document Feeder (ADF) Holds up to 10 sheets of paper for automatic feeding. Place originals face down. Document guides Slide the left guide to fit the size of the paper you are feeding. Operation panel Key panel for controlling the machine. Upper paper tray Holds up to 100 sheets of plain paper . Original guide Guides the ori[...]

xi GENERAL DESCRIPTION Upper tray extension Extend to support originals. Document output tray Scanned documents are delivered here. Power socket Small size paper feed access panel Second (A dd itional) Printer port Y ou can connect a second printer to this port. Computer port Connect your computer here. SIMM cover Open this cover when you want to i[...]

xii <General> 1 1 1 1 1 Display Messages and prompts appear here. 2 2 2 2 2 Fax/Copy key Press to switch between fax operation mode and copy operation mode. The indicators to the left of this key show which mode the machine is currently in. 3 3 3 3 3 Numeric keypad Use these keys to enter the number of copies, dial a fax number or specify val[...]

xiii GENERAL DESCRIPTION 0 0 0 0 0 Zoom keys In copy mode, press these keys to fine-tune the preset reduction and enlargement ratios. Also use to select function settings and navigate the function menus. A A A A A OK key Press to enter values or execute an operation when prompted by a message on the display . B B B B B Original T ype Select key Pre[...]

xiv J J J J J Paper Select key Press to select the copy paper size. When the optional paper feed unit is installed, press to switch between paper sources. <Faxing> K K K K K Receive File indicator Lights to let you know there is received fax data in memory that could not be printed for some reason. ☛ Substitute Reception, page 45. L L L L L[...]

xv GENERAL DESCRIPTION <Printing> Q Q Q Q Q Second Printer key Press this key to select between printing to this machine (indicator off), and printing to a second printer connected to the machine (indicator on). O P N[...]

xvi This page is intentionally blank[...]

1 1. SETTING UP 1. SETTING UP P ackage Contents Make sur e that all of the items shown in the P ackage Contents sheet that comes with the machine are included. W ARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily . Do not put any metal objects or containers holding [...]

2 SETTING UP Installing the Starter T oner Cassette Handle 1 1 Raise the document trap. 2 Lift up the tabs located on the sides of the machine and open the front unit. 2 Hold the starter toner cassette by its handle, and remove it from its vinyl bag. C A UTION Keep all plastic bags out of the reach of chil- dren. Important! Be sur e to hold the sta[...]

3 SETTING UP 1. SETTING UP 5 Make sure the plastic pins (marked with “ * ” in the illustration next to step 3 ) on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sur e to hold the starter toner cassette by its handle. 6 T o close the front unit, press down firmly but gently on both sides of it unt[...]

4 SETTING UP Installing Other Hardw are Remo ving the Protectiv e Sheet 1 Open the ADF cover ( 1 ) and then re- move the protective sheet ( 2 ). 2 Close the ADF cover and make sure it locks securely into place. Installing the Upper P a per Tray 1 Look at the rear of the machine and note the locations of the slots for in- sertion of the upper paper [...]

5 SETTING UP 1. SETTING UP Preparing the Output T ray 1 Pull out the output tray extension as shown.[...]

6 SETTING UP Connecting to a Computer Important! Make sur e that the power of both the machine and your computer is turned off befor e making the connection. 1 Plug one end of the provided parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration. Note • The machine must be connected to a c[...]

7 SETTING UP 1. SETTING UP Choosing Where Pr inted Output is Deliver ed Where pr inted output is deliver ed depends on the position of the ADF . <Position A> When the ADF is in the lower position, copies, prints and incoming faxes are delivered face- up at the lower output slot. Sheets stack in reverse order . <Position B> When the ADF [...]

8 SETTING UP Connecting the T elephone Line and Op- tional T elephone Handset Ther e are two similar sockets located at the r ear of the machine. • LINE – the telephone line connection • TEL – for an optional handset when sharing the line with a telephone 1 Plug the line cable into the LINE socket at the rear of the machine. 2 Connect the o[...]

9 SETTING UP 1. SETTING UP 1 Attach the power cable to the machine and plug the other end into an outlet. 2 T urn on the machine. Note Y ou can select your pr eferr ed language used on the operation panel and on r eports. ☛ Selecting the Language, see page 104. W ARNING • Only connect the machine to the power source described on the inside of t[...]

10 2. GETTING ACQUAINTED Important! ☛ The default display language is English. For how to change to your pr eferred language, see page 104. Paper and Other Media The machine supports printing on the following types of paper/media fr om the upper paper tray . Refer to the follo wing pages for details. Paper/Media type (Paper size) Display Page A4 [...]

11 GETTING ACQUAINTED 2. GETTING ACQUAINTED Loading P a per After you have set up the machine you need to load paper then specify the paper size using the procedur e below . Important! When loading paper into the upper paper tray , do not load mor e than 100 sheets of plain paper (80 g/m 2 or 20 lb). Overloading the upper paper tray can cause misfe[...]

12 GETTING ACQUAINTED 5 Press . 6 Press . 7 Press . 61 Tray Pap.Size Prt Help List Note If the paper feed unit (option) is installed, r efer to page 19 for details on how to specify the paper size. 9 Press . Then press or until the correct paper size appears. 10 When the correct paper size is on the dis- play , press . If the paper feed unit (optio[...]

13 GETTING ACQUAINTED 2. GETTING ACQUAINTED Loading Small Size P a per Note W e r ecommend that you always feed small size paper vertically with the shorter edge feeding into the machine first. 1 Remove all paper before loading small size paper in the upper paper tray . 2 Open the small size paper feed access panel on the back of the machine by unl[...]

14 GETTING ACQUAINTED 5 Press . 6 Press . 7 Press . 61 Tray Pap.Size Prt Help List Note If the paper feed unit (option) is installed, r efer to page 19 for details on how to specify the paper size. 8 Press . 9 Press . Then press or until the correct paper size appears. 10 When the correct paper size is on the display , press . Registered A5 : ? Tra[...]

15 GETTING ACQUAINTED 2. GETTING ACQUAINTED Loading Other Media U se the following procedur es to load envelopes, transparencies, and label paper . Loading En velopes Load up to 5 envelopes at a time using the same procedur e for loading small size paper on page 13. • Insert envelopes print side up with the stamp position as shown. • Envelope f[...]

16 GETTING ACQUAINTED Second (Additional) Printer This machine featur es a port for connecting a second printer . When con- nected, pr ess the key to switch between the two printers. Note Make sur e that the power of your computer is turned off before making the con- nection. Connecting to a Second Printer 1 T urn off both the machine and your sec-[...]

17 GETTING ACQUAINTED 2. GETTING ACQUAINTED P a per Feed Unit (Option) This section describes how to install the paper feed unit (option) and ho w to load paper in it. Addition of a paper feed unit pr ovides you with a second paper source that holds up to 250 sheets of A4 or Letter siz e paper . Important! Make sur e that machine power is turned of[...]

18 GETTING ACQUAINTED 3 The machine has handholds at the lo- cations shown in the illustration. Note that the illustration shows the machine as viewed from above. 4 Carefully lower the machine onto the paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly . CAUTION When lifting the [...]

19 GETTING ACQUAINTED 2. GETTING ACQUAINTED Loading Paper into the P a per F eed Unit Y ou can load either A4 or Letter size paper into the paper feed unit. Refer to page 20 for details on ho w to change the positions of the paper guides inside of the tray to match the type of paper you ar e using. 3 Up to 250 sheets of plain paper (80 g/m 2 or 20 [...]

20 GETTING ACQUAINTED Chang ing the P a per Size U se the following pr ocedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper . 1 Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size. 2 Squeezing in on both sides of the side guide, slide it to the co[...]

21 GETTING ACQUAINTED 2. GETTING ACQUAINTED Lower Tray? O K Registered 5 Press . Then press or until the correct paper size appears. 6 When the correct size is on the display , press . 7 Press to return to the standby display . Note The actual message that appears on the ma- chine's display depends on the paper sour ce you last used. If "[...]

22 GETTING ACQUAINTED Selecting the P a per Source 100% U 01 100% L 01 1 Press until the desired pa- per source appears. The upper paper tray is selected when "U" is on the display , and the paper feed unit is selected when "L" is on the display .[...]

23 GETTING ACQUAINTED 2. GETTING ACQUAINTED Upgrading Memor y Y ou can install a Single I nline Memory Module (SIMM) to upgrade the on- boar d memor y of the machine. The machine is shipped from the factory with a 4MB SIMM which can be r eplaced with an 8MB, 16MB or 32MB SIMM. U se the follo wing procedure to install an 8MB, 16MB or 32MB SIMM. Note[...]

24 GETTING ACQUAINTED SIMM 4 Carefully lift out the currently installed SIMM board. 5 Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sur e the SIMM board is oriented cor - r ectly when you insert it into the slot. 6 Make sure t[...]

25 3. PRINTING AND SCANNING 3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner . Important! • Make sure that your PC parallel port is set to ECP . If it is not, please consult your PC manual on how to change it. Note • For information on PC har dwa[...]

26 PRINTINGAND SCANNING 4 Do one of the following according to your operating system: • Windows ® 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:Scan- inSetup.exe”. • Windows ® 3.1 First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first fl[...]

27 PRINTINGAND SCANNING 3. PRINTING AND SCANNING Features Y ou Can Access From the Printer Driver Printer Driver Contents ■ Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About ■ N-Up Printing Select a Layout Option : Normal, Reduce for N-up[...]

28 PRINTINGAND SCANNING Using the Second Pr inter (Additional Printer) U se the following pr ocedure to switch betw een this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-dir ectional mode, make sure you turn it off. ☛ Refer to page 15 for details on connecting a second printer . Pr int[...]

29 4. F AXING 4. FAXING Y our machine is furnished with superior faxing capabilities and wide a range of powerful fax featur es. Her e are some of the things you can do: • Send and receive fax messages • Store fax numbers you often use and recall them with a single key press • Redial the previous fax number • Share your fax line with a tele[...]

30 F AXING Enter ing Characters on the Operation Panel Enter ing Numbers Enter digits when dialling inputting or fax numbers, specifying function codes, or register ing various information, such as your o wn fax number . T o enter digits - , pr ess the appropriate key on the numer ic keypad. E.g. to enter the number 12345678, pr ess 12345678 ☛ En[...]

31 F AXING 4. F AXING Note Some special characters in lower case appear identical in upper case on the display due to space limitations. These characters ar e printed correctly on lists and r eports. Deleting Characters and Moving the Cursor When entering names and storing numbers: • T o delete the character to the left of the cursor , pr ess . N[...]

32 F AXING Setting up Please Read This First Before y ou can send or receive fax es you must connect the machine to a telephone line and stor e the following settings: ☛ Own Name/TTI, see page 33. ☛ Dial Mode, see page 34. ☛ Own Fax Number , see page 36. ☛ Date and T ime see page 38. In addition, you may wish to adjust the following: ☛ Se[...]

33 F AXING 4. F AXING Stor ing y our Own Name/TTI S tore y our name or name of your organisation. When you send a fax, this identification appears at the top of the page when printed at the other end. I t is also shown on the other party ’ s display during communication. I t can be up to 32 characters long. ☛ Entering Characters on the Operatio[...]

34 F AXING 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 7 Do one of the following: • Enter another function number . • Press to return to standby mode. 1 Press . 2 Press . 3 Press . 4 Press . 5 P[...]

35 F AXING 4. F AXING 6 Press . • If the display opposite does not appear , press to finish. 7 Press or to select whether your fax machine is behind a P ABX. 8 Press . • If you chose “No” in step 7 , proceed to step 12 . • If you chose “Y es”, proceed to step 9 . 9 Enter the digit or digits that give you an outside dial tone on the nu[...]

36 F AXING 12 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 13 Do one of the following: • Enter another function number . • Press Help/Function to return to standby mode. Prt Help List Function no.:[...]

37 F AXING 4. F AXING 3 Press . 4 Press . 5 Enter your own fax number on the numeric keypad. E.g. press Note T o clear the entir e setting, make sur e the cursor is at the far left position then pr ess . The display opposite will appear . Pr ess to clear the setting, or pr ess to cancel this operation. 6 Press . Note Do not carry out any operations[...]

38 F AXING 4 Press . 5 Press . 6 Enter the year on the numeric keypad. E.g. to enter the year 2000, press . 7 Press . 8 Enter the month on the numeric keypad. E.g. press . Month: 05 O K Month: 02 O K Year: 00 O K Time: 01:13 O K Year: 99 O K Setting the Date and Time This is printed on r eports to help you keep track of machine usage. • If you ma[...]

39 F AXING 4. F AXING Day: 23 O K Registered 1 Set up O K 9 Press . 10 Enter the date on the numeric keypad. E.g. press . 11 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 12 Do one of the following: •[...]

40 F AXING Dial number Sending F axes Ho w to Send a Fax This is the basic procedur e for sending a fax message. F or detailed informa- tion and explanations of the advanced featur es available, see the following pages: ☛ Economy Mode, see page 105. ☛ Quick Dials, see page 53. ☛ Name Dials, see page 58. ☛ Redialling a Number , see page 43. [...]

41 F AXING 4. F AXING 12345678_ B: XYZ CO. ABC CO. 4 Adjust the scan settings if necessary . • E.g. if your document is a photograph, press the Original T ype Select key twice to select Photo 1. Setting Use for: [T ext] Standard text [T ext Fine] Detail text [Photo1] Photographs [Photo2] Mixed text and photographs ☛ T o select the Resolution/Ph[...]

42 F AXING 001- T o enter a pause in a fax number , press . The pause is shown on the display as a “-” character . ● Entering T ones Some organisations offer you special services by telephone which y ou can access using T ouch T one or DTMF tones. T o enter a tone, press the or keys. ☛ Setting the Dial Mode, see page 34. Enter ing P auses a[...]

43 F AXING 4. F AXING Redialling a Number The machine remembers the last fax or telephone number dialled with the numeric keys, a Quick D ial or a N ame D ial. T o redial a fax number , follow the procedure belo w . Note • If you dialled the last number with a Quick Dial or Name Dial, the number will be displayed instead of the stor ed label. •[...]

44 F AXING Cancelling T ransmission of a Fax T o cancel a fax transmission while dialling or during transmission, pr ess the S top key and r emove your document. Trans. canceled Note Once a connection has been established and transmission has begun, you cannot cancel transmission of data alr eady sent.[...]

45 F AXING 4. F AXING Receiving F axes Choosing a Reception Mode This machine has two r eception modes: • FAX mode • TEL mode ● F AX Mode In this mode the machine automatically answers incoming calls. When a call is receiv ed, the machine rings a few times to alert y ou that a message is being sent, then starts receiving and printing the mess[...]

46 F AXING ● Receiving calls in TEL Mode When the machine is switched to TEL mode, follow these steps to answ er incoming calls. Connecting ... Telephone call 1 When the machine rings, press or lift the handset and listen. • If you hear a voice and you lifted the habdset, continue the conversation as normal and replace the handset when finished[...]

47 F AXING 4. F AXING When a fax message comes in, the machine checks to see if the sender ’ s fax number is stor ed in any of the Quick Dials or N ame Dials. If it is found and you have used that Quick D ial or N ame Dial to send at least one message to that destination, the message is accepted. Note Y ou can stor e up to 30 Specified Senders (2[...]

48 F AXING 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 7 Do one of the following. • Enter another function number . • Press to return to standby mode. Recep. canceled Cancelling Reception of a F[...]

49 F AXING 4. F AXING Making T elephone Calls If you connect an optional telephone handset, y ou can use the same line for both telephone calls and fax messages. Note If you wish to be able to r eceive telephone calls, be sur e to select TEL mode. ☛ Choosing a Reception Mode, see page 45. 1 Do one of the following: • Pick up the telephone hands[...]

50 F AXING 2 Listen to the line. • If a voice answers, continue your conversation as normal. • When you wish to send a fax, listen for the fax tone of the other party , then continue from step 3 below . • When you wish to receive a fax, listen for the fax tone of the other party , then continue from step 5 below . ● Sending a Fax during a T[...]

51 F AXING 4. F AXING Monitor ing the Line while Dialling with On Hook This feature lets y ou dial a telephone number without lifting the optional external handset. Y ou can listen to what is happening on the line through the machine ’ s internal speaker . Dial/Set orig. Dial number 12345 Dial/Set orig. 1 If necessary , press to switch to fax ope[...]

52 F AXING 1 Press . 2 Press . 3 Press . 4 Press . 5 Press or to turn Remote Change on or off. 6 Press and do one of the follow- ing: • If you turned Remote Change on, go to step 7 . • If you turned Remote Change off, go to step 8 . 7 Press a digit on the numeric keypad to select the Remote Change digit. E.g. press . 8 Press . The display oppos[...]

F AXING 4. F AXING 53 Stor ing F ax and T elephone Number s This machine provides two useful methods for stor ing fax and telephone numbers: • Quick Dials • Name Dials Note The maximum length of a fax number you can dial, or store in Quick Dials/Name Dials, is 40 digits. Quick Dials If you often dial certain numbers, you can save time and effor[...]

54 F AXING ● Storing Quick Dials ☛ Entering Characters on the Operation Panel, see page xiv . ☛ Entering Pauses and T ones in Fax Numbers, see page 42. Function no.: _ _ B: Printing... 123456789 Prt Help List 1 Press . 2 Press . 3 Press . 4 Press . 5 T o select a Quick Dial, press a Quick Dial key . E.g. press to select Quick dial ( ). Note T[...]

F AXING 4. F AXING 55 7 Press . 8 Enter or edit the name for this Quick Dial. E.g. press 9 Press . Note Do not turn off the machine while “Please wait” or “Register ed” is shown on the op- eration panel display . 10 Do one of the following: • T o store another Quick Dial, go back to step 5 . • T o return to standby mode, press twice. ?[...]

56 F AXING 4 Press . 5 Press the Quick Dial key you wish to edit. 111 234567989 12 3 456789 120 3 456789 Print List Blink Press Quick or B: A XYZ Registered Print List Blink Press Quick or 1 2 3456789 2 3456789 B: X YZ 6 Press twice then press . Note T o clear the Lefrmost digit, pr ess . Then pr ess . 7 Press . 8 Edit the name stored in this Quick[...]

F AXING 4. F AXING 57 ● Clearing Quick Dials 1 Press . 2 Press . 3 Press . 4 Press . 5 Press the Quick Dial key you wish to delete. E.g. press to select Quick dial ( ). 6 Press . Note If you do not wish to clear this Quick Dial, pr ess twice to r eturn to standby mode. 7 Press . 8 Press twice to return to standby mode. Prt Help List Function no.:[...]

58 F AXING Name Dials N ame Dials are a handy way of stor ing fax numbers that y ou dial r egularly in machine memory . When you store a number in a N ame Dial, you must also give it a name up to 10 characters long. When dialling, you enter the first letter of this name to quickly find the N ame Dial you r equire. Y ou can store multiple N ame Dial[...]

F AXING 4. F AXING 59 6 Enter the fax number you wish to store with the numeric keypad. E.g. press 7 Press . 8 Enter or edit the name for this Name Dial. E.g. press 9 Press . Note • Do not turn off the machine while “Please wait” or “Register ed” is shown on the op- eration panel display . • If a Name Dial with the same name is al- r ea[...]

60 F AXING Delete? O K Select letter Marty Delete? O K Function no.: _ _ Delete? 14 Name Dial O K ● Deleting Name Dials 1 Press . 2 Press . 3 Press . 4 Press . 5 Press . 6 Enter the first letter of the Name Dial label. E.g. press . • If Name Dial you are looking for does not ap- pear , keep pressing the key until it does. E.g. press again Note [...]

F AXING 4. F AXING 61 • T o cancel this operation, press ei- ther enter another function number , or press to return to standby mode. 9 Do one of the following. • T o delete another Name Dial, go to step 5 . • T o return to standby mode, press twice. • T o access another function, press once and enter another function number . Select letter[...]

62 F AXING Reports and Lists Pr inting the Journal The J ournal is a r ecord of fax messages that w ere r ecently sent or received by your machine. B y default, it is printed automatically after every 35 commu- nications. Y ou can print it out whenever you wish to check on machine usage, or to find out if a communication was successful or not. The [...]

F AXING 4. F AXING 63 Printing the Dial List P rint this list to check on the names and numbers of Quick D ials and Name Dials stor ed in the machine. Y ou can print the Dial list using the pr ocedure belo w , or when storing Quick Dials. The following items ar e included on the D ial List: • Own name—this machine’ s Own name/TTI identificati[...]

64 F AXING • Duration—how long the communication lasted • Result—whether the transmission was successful ☛ T o turn automatic printing of this r eport on or off, see Customising Default Set- tings with the User Parameters, see page 100. Err or Repor t B y default, this report is printed automatically if a r eception or transmis- sion fail[...]

F AXING 4. F AXING 65 Adv anced Features Making Machine Sounds Louder or Quieter This machine makes various sounds during operation. Y ou can adjust the vol- ume of these sounds, or turn them off completely accor ding to y our taste. Y ou can change the following: • TX—the sound of a fax being sent • RX—the sound of a fax being received •[...]

66 F AXING Registered 3 FaxSwitch O K 22 Slow(4800bps) 4800bps: No? O K Prt Help List Function no.: _ _ 7 Repeat steps 5 and 6 for all adjust- able volumes. After adjusting the Ring volume and pressing , the display opposite will appear . Now go to step 8 . Note Do not turn off the machine while “Please wait” or “Register ed” is shown on th[...]

F AXING 4. F AXING 67 4800bps: Yes? O K Registered 2 Communication O K 5 Press or to adjust the setting. 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 7 Do one of the following: • Enter another func[...]

68 F AXING 51 Select O K Function no.: _ _ Mode: Off? O K Mode: On? O K Summer Time O K Registered 5 Select O K Prt Help List 1 Press . 2 Press . 3 Press . 4 Press . 5 Press or until the setting you wish to change appears on the display . E.g. press once. 6 Press . 7 Press or to adjust the change. 8 Press . The display opposite will flash briefly o[...]

69 5. COPYING 5. COPYING Making a Cop y Y ou can load up to 10 sheets of plain paper (80 g/m 2 or 20 lb) at a time into the Automatic D ocument Feeder (ADF). Important! Check to make sur e that the ADF cover is secur ely closed befor e using it. 1 Fan the stack of originals. Never try to place more than 10 sheets of plain pa- per onto the ADF . 2 S[...]

70 COPYING 3 Carefully insert the document stack face-down into the ADF . Note The side of the original to be copied should be face down. 4 Insert the stack of originals along the document guide into the ADF . Note Insert your stack of originals into the ADF until it stops. If you do not push it right in, the machine will not detect the stack. 5 Ma[...]

71 COPYING 5. COPYING Originals that do not meet the follo wing requirements can cause paper misfeeds, and even damage the machine. ■ Requirements • Thickness 0.05mm to 0.2mm (0.002" to 0.08") • Weight 60 to 90 g/m 2 (16lb to 24lb) • Clear markings Markings on the originals must be clear to be read correctly . • Uniform page siz[...]

72 COPYING Making Multiple Copies 1 Carefully insert the document stack face-down into the ADF . 2 Enter the number of copies you wish to make using the numeric keypad. E.g. to make ten copies, press . Note If your document is not scanned in even when you pr ess , ther e is a chance it is not set corr ectly in the ADF . Reset your document and try [...]

73 COPYING 5. COPYING Reduction and Enlargement P r ess or to select preset reduction or enlargement factors for the copy operation. T o Set the Reduction F actor 1 Carefully insert the document stack face-down into the ADF . 2 Press until the desired size ra- tio appears. The sizes change in the fol- lowing order . 100% → 93% → 87% → 82% 50%[...]

74 COPYING Ratio (%) Original ➝ Paper size 1 15 B5 ➝ A4, B6 ➝ A5 122 A5 ➝ B5 141 A5 ➝ A4 200 A6 ➝ A4 1 Carefully insert the document stack face-down into the ADF . 2 Press until the desired size ratio appears. The sizes change in the fol- lowing order . 100% → 115% → 122% 200% ← “141% A5 A4” 3 Press to perform the copy opera- [...]

75 COPYING 5. COPYING Zoom (In 1% Increments) Zoom allows y ou to tune the pr eset reduction and enlargement factors to ex- actly the value you want. Y ou can change the zoom factor in increments of 1%. T o Use Zoom 1 Carefully insert the document stack face-down into the ADF . 2 Press (decrease) or (increase) until the desired size ratio appears. [...]

76 COPYING Adjusting the Cop y Image T o Select the Resolution/Photo Setting 1 Carefully insert the document stack face-down into the ADF . 4 Press to perform the copy opera- tion. Note After copying finishes, pr ess to clear any settings. Choose a setting that matches your original: Setting Use for: [T ext Fine] Copying text [Photo1] Copying photo[...]

77 COPYING 5. COPYING T o Adjust the Image Density 1 Carefully insert the document stack face-down into the ADF . 3 Press to perform the copy opera- tion. Note After copying finishes, pr ess to clear any settings. 2 Press the Density key to select the im- age density . • Select [Lighter] to make the image lighter . • Select [Darker] to make the[...]

78 COPYING Sor ting Output The following example sho ws how output is affected by tur ning sorting on and off. Important! The sort operation r equires scanning of all your originals into memory befor e starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed. Refer to page 23[...]

79 COPYING 5. COPYING 3 When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note After copying finishes, pr ess to clear any settings.[...]

80 6. TROUBLESHOOTING General Status Nothing happens when the machine is turned on. Paper misfeeds when the machine is turned on for the first time after the installation. After installing a SIMM board, the memory value that appears on the machine's display does not match the amount of memory in- stalled. Cause Power cord is not con- nected. S[...]

81 TROUBLESHOOTING 6. TROUBLE- SHOOTING Printing Status Frequent paper mis- feeds. Part of the image is unclear . Black lines on the printout. Dark areas along the sides of the printout. Printing and Copying ( 2 / 2 ) Page p.11,19 p.15 p.15 p.94 p.94 p.94 Status Abnormal or unex- pected printing results. Parts of the image are not printed out. Cann[...]

82 TROUBLESHOOTING Page p.39,69 p.39,69 p.39,69 p.70 p.69 p.39,69 p94 p.93 p.78 p.76 p.11,13,19 p.9 p.32 p.34 Status Frequent original mis- feeds with ADF . Original is not fed from the ADF . Periodic black marks on printed output. Black and white lines on printed output when using the ADF . Output too light. Unclear photographic images. Parts of t[...]

83 TROUBLESHOOTING 6. TROUBLE- SHOOTING Copying and Faxing (2/2) Remedy Press the Fax/Copy key to switch to fax operation mode. Fax reception is not possible while the machine is processing or printing PC print data. Fax reception is not possible while making copies. Load more paper . If small size paper is loaded, load A4 size paper so you can rec[...]

84 TROUBLESHOOTING Error Messages ( 1 / 3 ) The table below explains the error messages that may appear on the display and the appropriate action to take. Message “Close cover” “Add paper” “T oner near end” “Add T oner” “Clear paper” “Memory overflow” “Remove original” (when original is set in ADF) “Memory full” and [...]

85 TROUBLESHOOTING 6. TROUBLE- SHOOTING Message Cause Remedy Error Messages ( 2 / 3 ) Page — P .61 P .51 P. 8 — — P .58 — Press to clear the error message. Delete some Name Dials or enter a shorter number . If scanning from the exposure glass, press and remove your document. When scanning from the ADF , the machine will automatically enter [...]

86 TROUBLESHOOTING If you have a pr oblem with the machine and you cannot resolve it by r eferring to the information in this chapter , please contact your service repr esentative. If an “Err or XX” message is displayed, be sur e to turn off the machine befor e calling. Message Cause Page Error Messages ( 3 / 3 ) Remedy “Check fax no.” and [...]

87 TROUBLESHOOTING 6. TROUBLE- SHOOTING When the Receiv e File Indicator is Lit This indicator lights to inform you that a page of an incoming fax message could not be printed for some r eason (e.g. paper has run out) and that page has been stored in memory . Important! The machine cannot r eceive any more messages until you solve the pr oblem. T u[...]

88 TROUBLESHOOTING Clearing a Paper Misfeed This section describes ho w to clear a paper misfeed when one occurs. CAUTION When removing misfed paper , do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a scr ewdriver or tweezers as this may [...]

89 TROUBLESHOOTING 6. TROUBLE- SHOOTING 3 Push back the blue paper release lever located on the right. Note The lever r eleases pr essure on the paper . If you do not push it back, you could damage the machine when r emoving paper . 4 Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you ar e [...]

90 TROUBLESHOOTING Clearing a Misfeed in the ADF 1 Open the ADF cover . Note Be sur e to open the ADF cover befor e pulling out the misfed original. Failur e to do so can r esult in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover , and make sure it locks securely into place. Important! If copying was in pr ogress, be s[...]

91 TROUBLESHOOTING 6. TROUBLE- SHOOTING T ip If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information. When Paper Will Not F eed If paper has completely stopped feeding, check using the following pr oce- dure. 1 Remove all paper . 2 1 Raise the document trap. 2 Lift u[...]

92 TROUBLESHOOTING 4 Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. 5 Install the toner cassette into the ma- chine. 6 Close the front unit. When the front unit is closed, the mo- tor will start running. When the sound of the motor stops, set paper in the original position and continue with [...]

93 7. USER MAIN- TENANCE 7. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry . Note T urn off the machine befor e cleaning ADF Lower output slot Output bin[...]

94 USER MAINTENANCE Replacing the T oner Cassette And the Cleaning P ad P rinting on A4 size paper under the recommended temperatur e and hu- midity conditions noted in the table under “Environment ” on page 1, you can expect a toner cassette to print appro ximately 3,000 pages when you are printing typical business letters that hav e text cove[...]

95 USER MAINTENANCE 7. USER MAIN- TENANCE 4 Remove the old cleaning pad. Note Be sur e to grasp the green handle when r e- moving the cleaning pad. 5 Grasp the new cleaning pad by the green handle and insert it into place. 6 Press down gently but firmly on both sides of the pad to make sure that it is inserted as far as it can go. Do not forget to [...]

96 USER MAINTENANCE 9 Make sure the plastic pins (marked with “*” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine. Note Be sur e to hold the toner cassette by its handle. 10 T o close the front unit, press down firmly but gently on both sides of it un- til the top unit clo[...]

97 USER MAINTENANCE 7. USER MAIN- TENANCE Storage P a per P aper should always be stored properly . Improperly stor ed paper might r esult in poor image r eproduction, cr eased copies, or paper misfeeds. G en- erally , avoid paper curling and absorption of moistur e. • A void storing paper in humid areas. In high-temperature and high-humidity , o[...]

98 8. TECHNICAL REFERENCE Pr inting the Help List P rint this list to get a quick guide to fr equently used fax features. Prt Help List O K Press Start 1 While the machine is not performing any other operation, press . 2 Press . 3 Press to print the Help List. Note Print on A4, Letter , or Legal paper .[...]

99 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE 1 Press . 2 Press . 3 Press . 4 Press . 5 Press or until the switch you wish to edit appears. E.g. press twice to show switch 02. Prt Help List Function No.:__ 52 User Param. O K Customising Default Settings with the User Parameters Changing the User Parameters The U ser Parameters allo w you to customi[...]

100 TECHNICAL REFERENCE Registered 5 Select O K 02 :1110 1000 O K 6 T o toggle the value of a single bit, press the number on the numeric keypad that corresponds to the number of the bit you wish to change. E.g. press to change bit 3. 7 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do[...]

101 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE SWITCH 00 ( 2 / 2 ) Explanation Automatically print the Journal after every 35 com- munications Print the Unauthorized Call Report when an unregis- tered caller tries to send you a fax ( when Author - ized Reception is switched on) Do not change this setting Automatically reduce re- ceived images to fi[...]

102 TECHNICAL REFERENCE Explanation PCL Resolution Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer . T oner Saving mode When T oner Saving is turned on, the machine prints using less toner . Use this mode if you wish to save on toner and do not mind li[...]

103 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE Function List Function Number Function Name Page Reference 11 Date/T ime 38 12 Dial Mode 34 13 Quick Dial/Print Dial List 53 14 Name Dial 58 15 Language 104 16 Own name/TTI 33 17 Own Fax No. 36 21 Authorized Reception 47 22 Slow (4800bps) 66 31 Adjust V olume 65 32 Remote Change 51 41 Journal 62 42 Dia[...]

104 TECHNICAL REFERENCE Registered Prt Help List O K 15 Language O K Selecting the Language 1 Press . 2 Press . 3 Press and press or until the desired language appears. 4 Press . Note • Do not turn off the machine while “Regis- ter ed” is displayed. • If you do not pr ess , the setting is not changed. 5 Press to return to the standby displa[...]

105 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE Economy Mode Economy mode is a pow er saving feature and is tur ned on by default. If no operation is performed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (accor ding to the setting), the heater turns off. E[...]

106 Paper Capacity Upper tray plain paper (80 g/m 2 : 20 lb.) 100 sheets Optional paper unit plain paper (80 g/m 2 : 20 lb.) 250 sheets ADF (Auto Document Feeder) Capacity plain paper: A4, L T · LG (80 g/m 2 : 20 lb) 10 sheets Output tray plain paper (80 g/m 2 : 20 lb.) 50 sheets Memory 4 MB (Expandable to 8 MB, 16MB or 32MB) EDO SIMM, 60 ns, 72 p[...]

107 SPECIFIC ATIONS 9. SPECIFICA- TIONS Printer Language PCL 5e compatible Print Resolution 600 dpi × 600 dpi 1200 dpi × 600 dpi (enhanced) Print Speed 6 ppm (pages per minute) Paper/Media T ypes Plain paper Envelopes T ransparencies Label paper Paper Weight 60 to 90 g/m 2 (16 to 24 lb) Interface IEEE 1284 Printing Specifications Resident Font ?[...]

108 SPECIFIC ATIONS Copy Speed 6 cpm (copies per minute) Warm-up T ime 30 seconds or less First copy 17 seconds or less Mulitiple Copies Up to 99 copies Copy Reduction and Enlargement 50%, 71%, 82%, 87%, 93%, 115%, 122%, 141%, 200% Paper/Media T ypes Plain paper Envelopes T ransparencies Label paper Paper Weight 60 to 90 g/m 2 (16 to 24 lb) Origina[...]

109 INDEX INDEX INDEX 1 1 to 1 Copy ........................................................... 69 A Additional printer ................................................ 16 Auto image density .............................................. 76 Automatic Document Feeder (ADF) ..................... x Setting an original .................................[...]

INDEX 110 Loading Plain paper ..................................................... 11 Small size paper ............................................. 13 Other media ................................................... 15 Location ................................................................. 1 M Metal plate .......................................[...]

111 INDEX INDEX S Safety information ................................................ i Scanner lock .......................................................... x Unlocking ......................................................... 4 Second (Additional) printer ................................ xi Connecting ...........................................[...]

INDEX 112 EE G025 GS10(GB)_index p109-112 99.8.3, 1:39 PM 112[...]

Operation Manual Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual Spain RICOH ESP AÑA S.A. A vda. Litoral Mar , 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH IT ALIA SpA Via della Metallurgia 12, 37139 V erona Phone: +39-(0)45-818[...]

CLASS 1 LASER PRODUCT IN ACCORDANCE WITH IEC 825 LASER KLASSE 1 nach IEC 825 © Copyright 1998, RICOH CO ., L TD . Introduction This manual contains detailed instructions on the operation and maintenance of this machine. T o get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Pl[...]

In accordance with ISO Standard 7001, this machine uses the following symbols for the main switch: a means POWER ON. b means POWER OFF . “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Lo w V oltage Directive 73/23/EEC.” Declaration of Conformity[...]

i Safety Information When using your machine, the following safety pr ecautions should always be followed. Types of warnings used in this manual W ARNING Ignoring this warning could cause serious in jury or even death. CAUTION Ignoring this caution could cause injury or damage to pr operty. Symbol examples The d d d d d symbol means a situation tha[...]

ii • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover . • A void multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not pl[...]

iii CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur . • Do not place the machine on an unstable or tilted surface. If it topples over , it could cause injury . • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine is not be[...]

iv Energy Star pr ogram As an Energy Star partner , we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency . The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as [...]

v Contents Safety Information .............................................................................. i Energy Star program .......................................................................... i v General Description ............................................................................ viii Operation Panel ......................[...]

vi 3. PRINTING Setting Up For Printing ...................................................................... 23 T o install the printer driv er under W indows ® 95 ............................ 23 T o install the printer driv er under W indows ® 3.1x ......................... 24 Ne w Hardware Found W indo w .......................................[...]

vii 7. TECHNICAL REFERENCE Printing the Help List ......................................................................... 54 Selecting the Language ...................................................................... 55 Selecting 300 dpi or 600 dpi ............................................................... 56 Economy Mode .................[...]

viii General Description T ype 1 The following descr ibes the T ype 1 machine. This information also applies to the T ype 2 machine, except wher e specifically noted in the next page. Small size paper feed access panel This panel can be lowered to pro vide easier handling when printing on or copying to small size paper . Scanner lock Locks the scan[...]

ix GENERAL DESCRIPTION T ype 2 The following describes the T ype 2 machine. Automatic Document Feeder (ADF) Holds up to 10 sheets of paper for automatic feeding. Place originals face down. Platen cover Lift this cov er to access the exposure glass when you want to scan a page from a book, magazine, or any other original that cannot be fed using the[...]

x 1 Check Display This indicator lights up to alert you to read the message on the display . 2 PC Interface This indicator lights while the machine is recei ving data from a connected computer . 3 Second Printer Pressing this ke y switches between printing on the machine (Second Printer indicator off) and printing on a second printer connected to t[...]

xi GENERAL DESCRIPTION 0 Stop Press this ke y to interrupt the current ongoing procedure and return to the stand by state. This k ey operates as a kind of escape key . Holding down this key for 3 seconds resets the printer mode. A Economy Mode/ Clear Modes key Pressing this ke y cancels the ongoing operation and clears the settings of the current m[...]

[...]

1 1. SETTING UP 1. SETTING UP Package Contents Make sur e that all of the items shown in the P ackage Contents sheet that comes with the machine ar e included. W ARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily . Do not put any metal objects or containers holding [...]

2 SETTING UP Installing the Starter T oner Cassette Handle 2 1 1 Pull the top release lever ( 1 ) and open the top unit ( 2 ). 2 Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil- dren. Important! Be sur e to hold the starter toner cassette by its handle. Note K e[...]

3 SETTING UP 1. SETTING UP 5 Make sure the plastic pins (marked with “ * ” in the illustration next to step 3 ) on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sur e to hold the starter toner cassette by its handle. 6 T o close the top unit, press down firmly but gently on both sides of it until[...]

4 SETTING UP Installing the Upper Paper T ray 1 Look at the rear of the machine and note the locations of the holes for in- sertion of the upper paper tray on both sides. 2 T o install the upper paper tray , press down on both sides of the tray , making sure that it is inserted as far as it will go. Note P aper will not be fed corr ectly into the m[...]

5 SETTING UP 1. SETTING UP Other Settings for Type 2 T o remove the pr otective sheet 1 Open the ADF cover ( 1 ) and then re- move the protective sheet ( 2 ). 2 Close the ADF cover and make sure it locks securely into place. 1 2[...]

6 SETTING UP T o install the document output tray 1 Look at the rear of the machine to con- firm where the document output tray should fit. 2 Insert the pin at one side of the tray by gently bending the document tray until it fits in the insert hole. 3 Make sure the small pieces of plastic film curl upwards as shown. Important! The original will no[...]

7 SETTING UP 1. SETTING UP Connecting to a computer Important! Make sur e that the power of both the machine and your computer is turned off befor e making the connection. 1 Plug one end of the your printer cable into the lower port on the side of the machine, and secure it in place as shown in the illustration. Note • The machine must be connect[...]

8 SETTING UP 1 Attach the power cord to the machine and plug the other end into a outlet. 2 T urn on the machine. W ARNING • Only connect the machine to the power source described on the inside of the front cover . • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull [...]

9 2. GETTING A CQU AINTED 2. GETTING A CQU AINTED Paper and Other Media The machine supports printing on the following types of paper/media fr om the upper paper tray . Refer to the follo wing pages for details on loading each type of paper/media into the upper paper tray . P aper/Media type (P aper size) Displa y P age A4 (210mm × 297mm) A4 p .10[...]

10 GETTING ACQUAINTED Loading Paper After you set up the machine and specify the paper size, y ou are r eady to actually load paper . Important! When loading paper into the upper paper tray , make sure that you load maximum 100 sheets of plain paper (80 g/m 2 or 20 lb). Overloading the upper paper tray can cause misfeeds. T o load plain paper into [...]

11 GETTING ACQUAINTED 2. GETTING A CQU AINTED 5 Press . “Prt Help List” appears. 6 Press or until “1 T ray Pap. Size” appears. 1 T ray Pap. Size 3 User Param. 2 Language 1 Tray Pap. Size Prt Help List Note If the paper feed unit (option) is installed, r efer to page 19 for details on how to specify the paper size. 7 Press .“T ray guide OK[...]

12 GETTING ACQUAINTED T o load small size paper Note W e r ecommend that you always feed small size paper vertically , with one of its shorter edges feeding into the mac hine. 1 Remove all paper before loading small size paper in the upper paper tray . 2 Open the small panel on the back of the machine by unlatching it as shown in the illustration. [...]

13 GETTING ACQUAINTED 2. GETTING A CQU AINTED 5 Press . “Prt Help List” appears. 6 Press or until “1 T ray Pap.Size” appears. 1 T ray Pap. Size 3 User Param. 2 Language 1 Tray Pap. Size Prt Help List Note If the paper feed unit (option) is installed, r efer to page 19 for details on how to specify the paper size. 7 Press . “T ray guide OK[...]

14 GETTING ACQUAINTED Loading Other Media U se the following pr ocedures to load envelopes, transpar encies, and label paper . T o load envelopes Load up to 5 envelopes at a time, using the same procedur e for loading small size paper on page 12. • Insert en velopes print side up with the stamp position as shown. • En velope flaps should be sec[...]

15 GETTING ACQUAINTED 2. GETTING A CQU AINTED Connecting a Second Printer (Additional Printer) The machine featur es a port that you can use to connect your curr ent printer as a second printer (additional printer). Once you do, y ou have a selection of this machine or the second printer at the touch of key . Note Make sur e that the power of your [...]

16 GETTING ACQUAINTED Installing the Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and ho w to load paper in it. Addition of a paper feed unit pr ovides you with a second paper source that holds up to 250 sheets of A4 or Letter siz e paper . Important! Make sur e that machine power is turned off and tha[...]

17 GETTING ACQUAINTED 2. GETTING A CQU AINTED 3 The machine has handhold at the loca- tions shown in the illustration. Note that the illustration shows the machine as viewed from above. 4 Carefully lower the machine onto the paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly . CA[...]

18 GETTING ACQUAINTED T o load paper into the paper feed unit Y ou can load either A4 or Letter size paper into the paper feed unit. Refer to page 19 for details on ho w to change the positions of the paper guides inside of the tray to match the type of paper you ar e using. 3 Up to 250 sheets of plain paper (80 g/m 2 or 20 lb) can be inserted into[...]

19 GETTING ACQUAINTED 2. GETTING A CQU AINTED T o change the paper size U se the following procedur e to set the positions of the paper guides inside the paper tray for either A4 or Letter paper . 1 Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size. 2 Squeezing in on both sides of the side gu[...]

20 GETTING ACQUAINTED Lower Tray? O K Registered 4 After pressing , press or until the desired size ap- pears. Letter (8 1 / 2 × 11) ? ↔ A4 ? 5 When the correct size is on the display , press . “Registered” appears. 1 Press until the desired pa- per source appears. The upper paper tray is selected when "U" is on the display , and t[...]

21 GETTING ACQUAINTED 2. GETTING A CQU AINTED Upgrading Memory Y ou can install Single Inline M emor y M odule (SIMM) to upgrade the on- boar d memor y of the machine. The machine is shipped from the factory with a 4MB SIMM, which can be r eplaced with an 8MB, 16MB or 32MB SIMM. U se the following pr ocedure to install 8MB, 16MB or 32MB SIMM. Note [...]

22 GETTING ACQUAINTED SIMM 4 Carefully lift out the SIMM board cur - rently installed on your printer . 5 Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sur e the SIMM board is oriented cor - r ectly when you insert it into the[...]

23 3. PRINTING 3. PRINTING Setting Up For Printing In or der to use the machine as a printer , you must install its printer driv er on your computer . The printer driver can be found on the diskette that comes with the machine. U se the follo wing procedure to install the printer driver . Note • The following pr ocedur e assumes that you ar e alr[...]

24 PRINTING T o install the printer driver under Windows ® 3.1x 1 Quit all applications except Program Manager . • Press [Alt] + [T ab] to display the T ask List window . • Select the application you want to quit. • Click [End T ask] and then press [Enter] to quit the program. • Repeat the above steps as many times as necessary to quit all[...]

25 PRINTING 3. PRINTING Features Y ou Can Access Fr om the Printer Driver Printer Driver Contents ■ Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About ■ N-Up Printing Select a Layout Option : Normal, Reduce for N-up printing (Print page bo[...]

26 PRINTING Using the Second Printer (Additional Printer) U se the following procedur e to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a Bi-Dir ection mode, make sur e to set the Bi-Dir ection mode to Off. Note Refer to page 15 for details on connecting a second printer .[...]

27 4. COPYING 4. COPYING Making a Copy 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). Alignment of Originals Align the original with the scale of the exposure glass. • W hen the original is a standar d size such as A4 or Letter , align it to the indexes on the scale.[...]

28 COPYING Making Multiple Copies You can specify the number of copies to be printed by pr essing (to increase the number) or (to reduce the number). 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press or until the de- sired number of copies appears. Note Y ou can s[...]

29 COPYING 4. COPYING Making a Book Copy When copying from a book, the thickness of the book should be no mor e than 30mm (1.18"). 1 Lift the platen cover . 2 Open to the page you want to copy and lay the page face down on the exposure glass. Be sure to align one of the cor - ners of the page with the arrow mark on the scale. 3 Lower the plate[...]

30 COPYING Reduction and Enlargement P r ess or to select preset r eduction or enlargement factors for the copy operation. T o set the reduction factor 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press until the desired size ra- tio appears. The sizes change in th[...]

31 COPYING 4. COPYING 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press until the desired size ra- tio appears. The sizes change in the fol- lowing order . 100% → 115% → 122% 200% ← “141% A5 A4” 3 Press to perform the copy op- eration. Note Pr ess to cle[...]

32 COPYING Zoom (In 1% Increments) Zoom allo ws you to tune the pr eset reduction and enlargement factors to ex- actly the value you want. Y ou can change the zoom factor in incr ements of 1%. T o use zoom 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press (decreas[...]

33 COPYING 4. COPYING Adjusting Copy Image T o select the resolution/photo setting 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press the Copy Mode key to specify the resolution or halftoning method for the copy operation. 3 A pointer ( T ) moves on the display to [...]

34 COPYING T o adjust the image density 1 3 2 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 3 Press to perform the copy op- eration. Note Pr ess to clear the setting after copying. 2 Press the Density key to select the im- age density settings. • Select [Lighter] to[...]

35 COPYING 4. COPYING Setting an Original on the ADF (Type 2 only) Y ou can load up to 10 sheets of plain paper (80 g/m 2 or 20 lb) at a time into the Automatic D ocument Feeder (ADF). Important! Check to mak e sur e that the ADF cover is secur ely closed befor e using it. 1 Fan the stack of originals. Never try to place more than 10 sheets of plai[...]

36 COPYING 5 Stretch the extend tray that supports the originals. Originals that do not meet the follo wing requir ements can cause paper misfeeds, and even damage the machine. ■ Requirements • Thickness 0.05mm to 0.2mm (0.002" to 0.08") • Weight 60 to 90 g/m 2 (16lb to 24lb) • Clear markings Markings on the originals must be clea[...]

37 COPYING 4. COPYING Sorting Output (Type 2 only) The following example sho ws how output is affected b y turning sorting on and off. Important! The sort operation r equir es scanning of all your originals into memory befor e starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have in[...]

38 COPYING 3 When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note Pr ess to clear the setting after copying.[...]

39 5. TROUBLE- SHOO TING 5. TROUBLESHOOTING General Status Nothing happens when the machine is turned on. Paper misfeeds when the machine is turned on for the first time after the installation. After installing a SIMM board, the memory value that appears on the machine's display does not match the amount of memory in- stalled. Cause Power cord[...]

40 TROUBLESHOOTING Printing Status Frequent paper mis- feeds. Part of the image is unclear . Black lines on the printout. Dark areas along the sides of the printout. Printing and Copying ( 2 / 2 ) Page p.10,18 p.14 p.14 p.50 p.50 p.50 Status Abnormal or unex- pected printing results. Parts of the image are not printed out. Cannot print from a secon[...]

41 TROUBLESHOOTING 5. TROUBLE- SHOO TING Copying Page p.3 p.35 p.35 p.35 p.36 p.35 p.6 p.50 p.27 p.34 p.49 p.49 p.34 p.33 p.19 Status "Error 90" appears on the display , and the copy operation is aborted when copying from the exposure glass. Frequent original mis- feeds with ADF . Original is not fed from the ADF . Original is not fed out[...]

42 TROUBLESHOOTING Message Close cover Add paper T oner near end Add T oner Clear paper Memory overflow Remove original (when original is set in ADF) “Remove original” and “from glass” “Memory full” and “Press Stop” “Memory full” and “Press Start” Error 90 Error XX Cause T op unit is open. Machine is out of paper . Machine i[...]

43 TROUBLESHOOTING 5. TROUBLE- SHOO TING 2 1 Clearing a Paper Misfeed This section describes how to clear a paper misfeed when one occurs. CAUTION When removing misfed paper , do not touch the fusing section because it could be very not. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool such as a scr ewdriver [...]

44 TROUBLESHOOTING 3 Pressing down on the paper release le- ver (blue) on the right side, pull out the misfed paper . 4 Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you ar e using the paper feed unit (op- tion) and cannot clear the misfeed using this pr ocedure , use the pr ocedure on pag[...]

45 TROUBLESHOOTING 5. TROUBLE- SHOO TING T ype 2 Area 1 or 2 1 Pull the top release lever ( 1 ) and open the top unit ( 2 ). 2 Pull out the toner cassette. Note • Be sure to hold the toner cassette by its handle . • K eep the toner cassette horizontal to avoid spilling the toner . Area 1 Area 2 Area 3 Area 4 1 2[...]

46 TROUBLESHOOTING 3 Pressing down on the paper release le- ver (blue) on the right side, pull out the misfed paper . 4 Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you ar e using the paper feed unit (op- tion) and cannot clear the misfeed using this pr ocedure , use the pr ocedur e on pa[...]

47 TROUBLESHOOTING 5. TROUBLE- SHOO TING Area 3 or 4 1 Open the ADF cover . Note Be sur e to open the ADF cover befor e pulling out the misfed original. F ailure to do so can r esult in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover , and make sure it locks securely into place. Important! Make sur e to specify the des[...]

48 TROUBLESHOOTING 2 Pull out the misfed paper . 3 Slide the paper tray back into the paper feed unit until it locks into place. Ti p If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information.[...]

49 6. USER MAIN- TENANCE 6. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry . Note T urn off the mac hine befor e cleaning Exposure glass Platen cov er (T ype 2) Exposure glass ADF Platen cov er Platen (T ype 1)[...]

50 USER MAINTENANCE Replacing the T oner Cassette And the Cleaning Pad P rinting on A4 size paper under the r ecommended temperature and hu- midity conditions noted in the table under “Conditions ” on page 1, you can expect a toner cassette to print appro ximately 3,000 pages when you are printing typical business letters that have text co veri[...]

51 USER MAINTENANCE 6. USER MAIN- TENANCE 4 Remove the old cleaning pad. Note Be sur e to grasp the gr een handle when re- moving the cleaning pad. 5 Insert the new cleaning pad into place by grasping the green handle. 6 Press down gently but firmly on both sides of the pad to make sure that it is inserted as far as it can go. Do not forget to inst[...]

52 USER MAINTENANCE 9 Make sure the plastic pins (marked with “ * ” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine. Note Be sur e to hold the toner cassette by its handle. 10 T o close the top unit, press down firmly but gently on both sides of it until the top unit close[...]

53 USER MAINTENANCE 6. USER MAIN- TENANCE Storage Paper P aper should always be stored properly . Improperly stor ed paper might r esult in poor image r eproduction, cr eased copies, or paper misfeeds. G en- erally , avoid paper curling and absorption of moistur e. • A void storing paper in humid areas. In high-temperature and high-humidity , or [...]

54 7. TECHNICAL REFERENCE Printing the Help List Y ou can print out the help list. Prt Help List O K Press Start 1 While the machine is not performing any other operation, press . The message “Prt Help List” appears. 2 Press . “Press Start” appears. 3 Press to print the Help List. Note Print on A4, Letter , or Le gal paper .[...]

55 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Please wait Registered Prt Help List O K 2 Language Selecting the Language The language for the display can be selected from the follo wing: English, F rench, S panish, Italian, German, S wedish 1 Press . “Prt Help List” appears. 2 Press or until "2 Language" appears. The messages change i[...]

56 TECHNICAL REFERENCE 02:0010 000 Selecting 300 dpi or 600 dpi Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer . Prt Help List O K 3 User param. 1 Press . “Prt Help List” ap- pears. 2 Press or until “3 User Param.” appears. The messages change[...]

57 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Please wait Registered 5 Press . “Please wait”, then “Reg- istered” appears. Note • T o cancel this chang e, pr ess or instead of . “Please wait” and “Not Re gistered” appear on the display . • Do not turn off the mac hine while “Please wait”, “Re gistered” or “Not Re giste[...]

58 TECHNICAL REFERENCE Economy Mode The Economy mode can be selected to save po wer . If no operation is per- formed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (accor ding to the setting), the heater turns off. The economy mode is on as the default setti[...]

59 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Selecting T oner Saving Mode The toner saving mode status has two settings. 3 User param. 02:00 00 0 00 Prt Help List O K 1 Press . “Prt Help List” appears. 2 Press or until “3 User Param.” appears. The messages change in the following order . 1 T ray Pap. Size 3 User Param. 2 Language 3 Press a[...]

60 T ype 1 Paper Capacity Upper tray plain paper (80 g/m 2 : 20 lb.) 100 sheets Option paper unit plain paper (80 g/m 2 : 20 lb.) 250 sheets Output tray Capacity plain paper (80 g/m 2 : 20 lb.) 50 sheets Memory 4 MB (Expandable to 8 MB, 16 MB or 32 MB) EDO SIMM, 60 ns, 72 pin Dimensions 249mm × 352mm × 576mm (H × W × D) 9.81" × 13.87"[...]

61 SPECIFICA TIONS 8. SPECIFICA- TIONS Printer Language PCL 5e emulation Print Resolution 600 dpi × 600 dpi 1200 dpi × 600 dpi (enhanced) Print Speed 6 ppm (page per minute) Paper/Media T ypes Plain paper Envelopes T ransparencies Label paper Paper Weight 60 to 90 g/m 2 (16 to 24 lb) Interface IEEE 1284 compartible Printing Specifications Residen[...]

62 SPECIFICA TIONS Copy Speed 6 cpm (copy per minute) Warm-up T ime 30 seconds or less First copy 17 seconds or less Mulitiple Copies Up to 99 copies Copy Reduction and Enlargement 50%, 71%, 82%, 87%, 93%, 115%, 122%, 141%, 200% Paper/Media T ypes Plain paper Envelopes T ransparencies Label paper Paper Weight 60 to 90 g/m 2 (16 to 24 lb) Original T[...]

63 INDEX INDEX INDEX 1 1 to 1 Copy ........................................................... 27 A Additional Printer ................................................ 15 Auto image density .............................................. 34 Automatic Document Feeder (ADF) ................... ix Setting an original ...................................[...]

INDEX 64 P Paper and Other Media ......................................... 9 Paper Select ........................................................... x paper size Changing ........................................................ 19 Specifying (upper) ................................... 11, 13 Specifying (lower) .....................................[...]

Operation Manual Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual Spain RICOH ESP AÑA S.A. A vda. Litoral Mar , 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH IT ALIA SpA Via della Metallurgia 12, 37139 V erona Phone: +39-(0)45-818[...]

Operation Manual Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. RICOH CORPORATION CALLING FOR SERVICE For service in the United States, call: 1-800-RICOH38 (1-800-742-6438) Spain RICOH ESP AÑA S.A. Avda. Litoral Mar , 12-14, 08005 Barcelona P[...]

© Copyright 1999, RICOH CO., L TD. Introduction This manual contains detailed instructions on the operation and maintenance of this machine. T o get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the safety[...]

i Safety Inf or mation When using your machine, the following safety pr ecautions should always be followed. Types of w ar nings used in this manual W ARNING Ignoring this warning could cause ser ious inj ury o r e v e n death. CAUTION Ignoring this caution could cause injur y or damage to property . Symbol examples The d d d d d symbol means a sit[...]

ii • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover . • A void multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not pl[...]

iii CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur . • Do not place the machine on an unstable or tilted surface. If it topples over , it could cause injury . • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine is not be[...]

iv Energy Star program As an Energy Star partner , we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency . The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as g[...]

v Contents Safety Information .............................................................................. i Energy Star program .......................................................................... iv Part Names ......................................................................................... viii Operation Panel ...................[...]

vi T o select the paper source .............................................................. 20 Upgrading Memory ............................................................................ 21 3. PRINTING AND SCANNING Setting up ............................................................................................ 23 Installing the Software [...]

vii 7. TECHNICAL REFERENCE Printing the Help List ......................................................................... 56 Selecting the Language ...................................................................... 57 Selecting 300 dpi or 600 dpi ............................................................... 58 Economy Mode .................[...]

viii Part Names T ype 1 The following descr ibes the T ype 1 machine. This information also applies to the T ype 2 machine, except wher e specifically noted in the next page. Small size paper feed access panel This panel can be lowered to provide easier handling when printing on or copying to small size paper . Scanner lock Locks the scanner to pre[...]

ix GENERAL DESCRIPTION T ype 2 The following describes the T ype 2 machine. Automatic document feeder (ADF) Holds up to 10 sheets of paper for automatic feeding. Place originals face down. Platen cover Lift this cover to access the exposure glass when you want to scan a page from a book, magazine, or any other original that cannot be fed using the [...]

x 1 Check Display This indicator lights up to alert you to read the message on the display . 2 PC Interface This indicator lights while the machine is receiving data from a connected computer . 3 Second Printer Pressing this key switches between printing on the machine (Second Printer indicator off) and printing on a second printer connected to the[...]

xi GENERAL DESCRIPTION 0 Stop Press this key to interrupt the current ongoing procedure and return to the stand by state. This key operates as a kind of escape key . Holding down this key for 3 seconds resets the printer mode. A Economy Mode/ Clear Modes key Pressing this key cancels the ongoing operation and clears the settings of the current mode[...]

xii[...]

1 1. SETTING UP 1. SETTING UP Package Contents Make sur e that all of the items shown in the P ackage Contents sheet that comes with the machine are included. W ARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily . Do not put any metal objects or containers holding w[...]

2 SETTING UP Installing the Star ter T oner Cassette Handle 2 1 1 Pull the top release lever ( 1 ) and open the top unit ( 2 ). 2 Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil- dren. Important! Be sur e to hold the starter toner cassette by its handle. Note Ke[...]

3 SETTING UP 1. SETTING UP 5 Make sure the plastic pins (marked with “ * ” in the illustration next to step 3 ) on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sur e to hold the starter toner cassette by its handle. 6 T o close the top unit, press down firmly but gently on both sides of it until[...]

4 SETTING UP Installing the Upper P a per T ray 1 Look at the rear of the machine and note the locations of the slots for in- sertion of the upper paper tray on both sides. 2 T o install the upper paper tray , press down on both sides of the tray , making sure that it is inserted as far as it will go. Note Paper will not be fed corr ectly into the [...]

5 SETTING UP 1. SETTING UP Other Settings f or Type 2 T o remove the protective sheet 1 Open the ADF cover ( 1 ) and then re- move the protective sheet ( 2 ). 2 Close the ADF cover and make sure it locks securely into place. 1 2 T o install the document output tray 1 Look at the rear of the machine to con- firm where the document output tray should[...]

6 SETTING UP 3 Make sure the small pieces of plastic film curl upwards as shown. Important! The original will not be deliver ed properly , if the films ar e not set as shown. T o pull out the output tray extension 1 T o pull out the output tray extension as shown.[...]

7 SETTING UP 1. SETTING UP Connecting to a computer Important! Make sur e that the power of both the machine and your computer is turned off befor e making the connection. 1 Plug one end of the your parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration. Note • The machine must be connec[...]

8 SETTING UP 1 Attach the power cable to the machine and plug the other end into a outlet. 2 T urn on the machine. W ARNING • Only connect the machine to the power source described on the inside of the front cover . • Avoid multi-wiring. • Do not damage, break or make any modifications to the power cable. Do not place heavy objects on it, pul[...]

9 2. GETTING ACQUAINTED 2. GETTING ACQUAINTED Important! ☛ The default display language is English. For how to change to your pr eferr ed language, see page 57. Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray . Refer to the follo wing pages for details. Paper/Media type (Paper si[...]

10 GETTING ACQUAINTED Loading Paper After you have set up the machine y ou nee to load paper then specify the paper size using the procedur e below . Important! When loading paper into the upper paper tray , do not load mor e than 100 sheets of plain paper (80 g/m 2 or 20 lb). Overloading the upper paper tray can cause misfeeds. T o load plain pape[...]

11 GETTING ACQUAINTED 2. GETTING ACQUAINTED 5 Press . 6 Press . 1 Tray Pap. Size Prt Help List Note If the paper feed unit (option) is installed, r efer to page 19 for details on how to specify the paper size. 7 Press . 8 After pressing , press or until the desired size ap- pears. 9 When the correct paper size is on the display , press . If the pap[...]

12 GETTING ACQUAINTED T o load small size paper Note W e r ecommend that you always feed small size paper vertically , with one of its shorter edges feeding into the machine. 1 Remove all paper before loading small size paper in the upper paper tray . 2 Open the small panel on the back of the machine by unlatching it as shown in the illustration. O[...]

13 GETTING ACQUAINTED 2. GETTING ACQUAINTED 5 Press . 6 Press . 1 Tray Pap. Size Prt Help List Note If the paper feed unit (option) is installed, r efer to page 19 for details on how to specify the paper size. 7 Press . 8 After pressing , press or until the desired size appears. 9 When the correct paper size is on the display , press . Registered 5[...]

14 GETTING ACQUAINTED Loading Other Media U se the following procedur es to load envelopes, transparencies, and label paper . T o load en velopes Load up to 5 envelopes at a time, using the same procedur e for loading small size paper on page 12. • Insert envelopes print side up with the stamp position as shown. • Envelope flaps should be secur[...]

15 GETTING ACQUAINTED 2. GETTING ACQUAINTED Connecting a Second Printer (Additional Printer) The machine features a port that y ou can use to connect your curr ent printer as a second printer (additional printer). O nce you do, you have a selection of this machine or the second printer at the touch of key . Note Make sur e that the power of your co[...]

16 GETTING ACQUAINTED Installing the Paper Feed Unit (Option) This section describes how to install the paper feed unit (option) and ho w to load paper in it. Addition of a paper feed unit pr ovides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper . Important! Make sur e that machine power is turned off and that[...]

17 GETTING ACQUAINTED 2. GETTING ACQUAINTED 3 The machine has handhold at the loca- tions shown in the illustration. Note that the illustration shows the machine as viewed from above. 4 Carefully lower the machine onto the paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly . CAUT[...]

18 GETTING ACQUAINTED T o load paper into the pa per feed unit Y ou can load either A4 or Letter size paper into the paper feed unit. Refer to page 19 for details on ho w to change the positions of the paper guides inside of the tray to match the type of paper you ar e using. 3 Up to 250 sheets of plain paper (80 g/m 2 or 20 lb) can be inserted int[...]

19 GETTING ACQUAINTED 2. GETTING ACQUAINTED T o change the paper size U se the following pr ocedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper . 1 Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size. 2 Squeezing in on both sides of the side guid[...]

20 GETTING ACQUAINTED Lower Tray? O K Registered 4 After pressing , press or until the desired size ap- pears. 5 When the correct size is on the display , press . 1 Press until the desired pa- per source appears. The upper paper tray is selected when "U" is on the display , and the paper feed unit is selected when "L" is on the [...]

21 GETTING ACQUAINTED 2. GETTING ACQUAINTED Upgrading Memory Y ou can install Single Inline M emor y Module (SIMM) to upgrade the on- boar d memor y of the machine. The machine is shipped from the factory with a 4MB SIMM, which can be r eplaced with an 8MB, 16MB or 32MB SIMM. U se the following pr ocedure to install 8MB, 16MB or 32MB SIMM. Note The[...]

22 GETTING ACQUAINTED SIMM 4 Carefully lift out the SIMM board cur - rently installed on your printer . 5 Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sur e the SIMM boar d is oriented cor- r ectly when you insert it into the[...]

23 3. PRINTING AND SCANNING 3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner . Important! • Make sure that your PC parallel port is set to ECP . If it is not, please consult your PC manual on how to change it. Note • For information on PC hardwar[...]

24 PRINTINGAND SCANNING 4 Do one of the following according to your operating system: • Windows ® 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:Scan- inSetup.exe”. • Windows ® 3.1 First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first fl[...]

25 PRINTINGAND SCANNING 3. PRINTING AND SCANNING Features Y ou Can Access Fr om the Pr inter Driver Printer Driver Contents ■ Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About ■ N-Up Printing Select a Layout Option : Normal, Reduce for N-[...]

26 PRINTINGAND SCANNING Using the Second Printer (Additional Printer) U se the following procedur e to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-dir ectional mode, make sure you turn it off. Note ☛ Connecting a second printer , see page 15. T o pr int to the seco[...]

27 4. COPYING 4. COPYING Making a Copy 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). Alignment of Originals Align the original with the scale of the exposure glass. • When the original is a standar d size such as A4 or Letter , align it to the indexes on the scale. [...]

28 COPYING Making Multiple Copies You can specify the number of copies to be printed by pr essing (to increase the number) or (to reduce the number). 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press or until the de- sired number of copies appears. Note Y ou can s[...]

29 COPYING 4. COPYING Making a Book Copy When copying from a book, the thickness of the book should be no mor e than 30mm (1.18"). 1 Lift the platen cover . 2 Open to the page you want to copy and lay the page face down on the exposure glass. Be sure to align one of the cor - ners of the page with the arrow mark on the scale. 3 Lower the plate[...]

COPYING Reduction and Enlargement Press Reduce 0 Or En8 to select preset reduction or enlargement factors for the copy operation. 0 Lift the platen cover (0). Place the original face down at the arrow mark on the scale (a). Close the platen cover (@I). Reduce Press 0 until the desired size ra- tio appears. The sizes change in the fol- lowing order.[...]

Q Q Lift the platen cover (0). Place the original face down at the arrow mark on the scale (0). Close the platen cover (0). Press Enlarge 0 until the desired size ra- tio appears. The sizes change in the fol- lowing order. Press + 121% 4 129% + 155% LTR. LGL c 200% J @Start ..O to perform the copy op- eration. & Note Press Clear Modes 0 to clea[...]

32 COPYING Zoom (In 1% Increments) Zoom allows y ou to tune the pr eset reduction and enlargement factors to ex- actly the value you want. Y ou can change the zoom factor in increments of 1%. T o use zoom 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press (decrease[...]

33 COPYING 4. COPYING Adjusting the Copy Image T o select the resolution/photo setting 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press the Copy Mode key to specify the resolution or halftoning method for the copy operation. 3 A pointer ( T ) moves on the display[...]

34 COPYING T o adjust the image density 1 3 2 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 3 Press to perform the copy op- eration. Note Pr ess to clear the setting after copying. 2 Press the Density key to select the im- age density . • Select [Lighter] to make th[...]

35 COPYING 4. COPYING Setting an Or ig inal on the ADF (Type 2 only) Y ou can load up to 10 sheets of plain paper (80 g/m 2 or 20 lb) at a time into the Automatic D ocument F eeder (ADF). Important! Check to make sur e that the ADF cover is secur ely closed befor e using it. 1 Fan the stack of originals. Never try to place more than 10 sheets of pl[...]

36 COPYING 5 Stretch the extend tray that supports the originals. Originals that do not meet the follo wing requir ements can cause paper misfeeds, and even damage the machine. ■ Requirements • Thickness 0.05mm to 0.2mm (0.002" to 0.08") • Weight 60 to 90 g/m 2 (16lb to 24lb) • Clear markings Markings on the originals must be clea[...]

37 COPYING 4. COPYING Sor ting Output (T ype 2 only) The following example shows ho w output is affected b y turning sorting on and off. Important! The sort operation r equires scanning of all your originals into memory befor e starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have i[...]

38 COPYING 3 When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note Pr ess to clear the setting after copying.[...]

39 5. TROUBLE- SHOOTING 5. TROUBLESHOOTING General Status Nothing happens when the machine is turned on. Paper misfeeds when the machine is turned on for the first time after the installation. After installing a SIMM board, the memory value that appears on the machine's display does not match the amount of memory in- stalled. Cause Power cord [...]

40 TROUBLESHOOTING Printing Status Frequent paper mis- feeds. Part of the image is unclear . Black lines on the printout. Dark areas along the sides of the printout. Printing and Copying ( 2 / 2 ) Page p.10,18 p.14 p.14 p.52 p.52 p.52 Status Abnormal or unex- pected printing results. Parts of the image are not printed out. Cannot print from a secon[...]

41 TROUBLESHOOTING 5. TROUBLE- SHOOTING Copying Page p.3 p.35 p.35 p.35 p.36 p.35 p.6 p.51 p.27 p.34 p.51 p.51 p.34 p.33 p.19 Status "Error 90" appears on the display , and the copy operation is aborted when copying from the exposure glass. Frequent original mis- feeds with ADF . Original is not fed from the ADF . Original is not fed out [...]

42 TROUBLESHOOTING Message “Close cover” “Add paper” “T oner near end” “Add T oner” “Clear paper” “Memory overflow” “Remove original” (when original is set in ADF) “Original left” and “on glass” “Memoly full” and “Press Stop” Cause T op unit is open. Machine is out of paper . Machine is almost out of tone[...]

43 TROUBLESHOOTING 5. TROUBLE- SHOOTING Error Messages ( 2 / 2 ) “Memory full” and “Press Start” “Error 90” “Error XX” T oo many sort copy pages. Locked scanner . Possible machine defect. Press to print pages already stored in memory to cancel the job, press . If you need to print big sort copy jobs, increase memory capacity . Unloc[...]

44 TROUBLESHOOTING 2 1 Clearing a Paper Misfeed This section describes ho w to clear a paper misfeed when one occurs. CAUTION When removing misfed paper , do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a scr ewdriver or tweezers. as this[...]

45 TROUBLESHOOTING 5. TROUBLE- SHOOTING 3 Pressing down on the paper release le- ver (blue) on the right side, pull out the misfed paper . 4 Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you ar e using the paper feed unit (op- tion) and cannot clear the misfeed using this pr ocedure, use t[...]

46 TROUBLESHOOTING T ype 2 Area 1 or 2 1 Pull the top release lever ( 1 ) and open the top unit ( 2 ). 2 Pull out the toner cassette. Note • Be sur e to hold the toner cassette by its handle. • Keep the toner cassette horizontal to avoid spilling the toner . Area 1 Area 2 Area 3 Area 4 1 2[...]

47 TROUBLESHOOTING 5. TROUBLE- SHOOTING 3 Push back the blue paper release lever located on the right. Note The lever r eleases pr essur e on the paper . If you do not push it back, you could damage the machine when r emoving paper . 4 Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you are [...]

48 TROUBLESHOOTING Area 3 or 4 1 Open the ADF cover . Note Be sur e to open the ADF cover befor e pulling out the misfed original. Failur e to do so can r esult in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover , and make sure it locks securely into place. Important! If copying was in pr ogr ess, be sure to specify th[...]

49 TROUBLESHOOTING 5. TROUBLE- SHOOTING 2 Pull out the misfed paper . 3 Slide the paper tray back into the paper feed unit until it locks into place. Note For how to set paper in the optional paper feed unit, see page 16. T ip If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other use[...]

50 TROUBLESHOOTING 3 Pull out the toner cassette. 4 Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. 5 Install the toner cassette into the ma- chine. 6 Close the top unit. When the top unit is closed, the motor will start running. When the sound of the motor stops, set paper in the origi- nal [...]

51 6 USER MAIN- TENANCE 6. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry . Note T urn off the machine befor e cleaning Exposure glass Platen cover (T ype 2) Exposure glass ADF Platen cover Platen (T ype 1)[...]

52 USER MAINTENANCE Replacing the T oner Cassette And the Cleaning Pad P rinting on A4 size paper under the r ecommended temperature and hu- midity conditions noted in the table under “Environment ” on page 1, you can expect a toner cassette to print appro ximately 3,000 pages when you are printing typical business letters that have text co ver[...]

53 USER MAINTENANCE 6. USER MAIN- TENANCE 4 Remove the old cleaning pad. Note Be sur e to grasp the green handle when r e- moving the cleaning pad. 5 Insert the new cleaning pad into place by grasping the green handle. 6 Press down gently but firmly on both sides of the pad to make sure that it is inserted as far as it can go. Do not forget to inst[...]

54 USER MAINTENANCE 9 Make sure the plastic pins (marked with “ * ” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine. Note Be sur e to hold the toner cassette by its handle. 10 T o close the top unit, press down firmly but gently on both sides of it until the top unit close[...]

55 USER MAINTENANCE 6. USER MAIN- TENANCE Storage Paper P aper should always be stored properly . Improperly stor ed paper might r esult in poor image r eproduction, cr eased copies, or paper misfeeds. G en- erally , avoid paper curling and absorption of moistur e. • A void storing paper in humid areas. In high-temperature and high-humidity , or [...]

56 7. TECHNICAL REFERENCE Printing the Help List Y ou can print out the help list. Prt Help List O K Press Start 1 While the machine is not performing any other operation, press . The message “Prt Help List” appears. 2 Press . 3 Press to print the Help List. Note Print on A4, Letter , or Legal paper .[...]

57 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Registered Prt Help List O K 2 Language Selecting the Language The language for the display can be selected from the following: 1 Press . 2 Press or until "2 Language" appears. 3 Press and press or until the desired language appears. 4 Press . Note • Do not carry out any operations while “[...]

58 TECHNICAL REFERENCE 02:0010 Ç 000 Selecting 300 dpi or 600 dpi Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL pr inter . Prt Help List O K 3 User Param. 1 Press . 2 Press or until “3 User Param.” appears. The messages change in the following order . 3[...]

59 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Please wait Registered 5 Press . Note • T o cancel this change, pr ess or instead of . “Please wait” and “Not Register ed” appear on the display . • Do not carry out any operations while “Register ed” appears on the display . 100% 01[...]

60 TECHNICAL REFERENCE Economy Mode The Economy mode can be selected to save po wer . I f no operation is per- formed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (accor ding to the setting), the heater turns off. The economy mode is on as the default sett[...]

61 TECHNICAL REFERENCE 7. TECHNICAL REFERENCE Selecting T oner Saving Mode The toner saving mode status has two settings. 3 User param. 02:00 10 0 Ç 00 Prt Help List O K 1 Press . “Prt Help List” appears. 2 Press or until “3 User Param.” appears. The messages change in the following order . 3 Press and press to move the flashing block curs[...]

62 T ype 1 Paper Capacity Upper tray plain paper (80 g/m 2 : 20 lb.) 100 sheets Option paper unit plain paper (80 g/m 2 : 20 lb.) 250 sheets Output tray Capacity plain paper (80 g/m 2 : 20 lb.) 50 sheets Memory 4 MB (Expandable to 8 MB, 16 MB or 32 MB) EDO SIMM, 60 ns, 72 pin Dimensions 249mm × 352mm × 576mm (H × W × D) 9.81" × 13.87"[...]

63 SPECIFIC ATIONS 8. SPECIFICA- TIONS Printer Language PCL 5e compatible Print Resolution 600 dpi × 600 dpi 1200 dpi × 600 dpi (enhanced) Print Speed 6 ppm (pages per minute) Paper/Media T ypes Plain paper Envelopes T ransparencies Label paper Paper Weight 60 to 90 g/m 2 (16 to 24 lb) Interface IEEE 1284 Printing Specifications Resident Font •[...]

64 SPECIFIC ATIONS Copy Speed 6 cpm (copy per minute) Warm-up T ime 30 seconds or less First copy 17 seconds or less Mulitiple Copies Up to 99 copies Copy Reduction and Enlargement 50%, 65%, 77%, 93%, LGL LT R 121%, 129%, 155%, 200%, L TR LGL Paper/Media T ypes Plain paper Envelopes T ransparencies Label paper Paper Weight 60 to 90 g/m 2 (16 to 24 [...]

65 INDEX INDEX INDEX 1 1 to 1 Copy ........................................................... 27 A Additional Printer ................................................ 15 Auto image density .............................................. 34 Automatic Document Feeder (ADF) ................... ix Setting an original ...................................[...]

INDEX 66 P Paper and Other Media ......................................... 9 Paper Select ........................................................... x paper size Changing ........................................................ 19 Specifying (upper) ................................... 11, 13 Specifying (lower) .....................................[...]

Spain RICOH ESP AÑA S.A. Avda. Litoral Mar , 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600 Italy RICOH IT ALIA SpA Via della Metallurgia 12, 37139 V erona Phone: +39-(0)45-8181500 Hong Kong RICOH HONG KONG L TD. 23/F ., China Overseas Building, 139, Hennessy Road, W an Chai, Hong Kong Phone: +852-2862-2888 Singapore RICOH ASIA P ACIFIC PTE.L TD[...]

CLASS 1 LASER PRODUCT IN ACCORDANCE WITH IEC 825 LASER KLASSE 1 nach IEC 825 © Copyright 1999, RICOH CO., L TD. Introduction This manual contains detailed instructions on the operation and maintenance of this machine. T o get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Plea[...]

i Safety Inf or mation When using your machine, the following safety pr ecautions should always be followed. Types of w ar nings used in this manual W ARNING Ignoring this warning could cause ser ious inj ury o r e v e n death. CAUTION Ignoring this caution could cause injur y or damage to property . Symbol examples The d d d d d symbol means a sit[...]

ii • Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. • Only connect the machine to the power source described on the inside of the front cover . • A void multi-wiring. • Do not damage, break or make any modifications to the power cord. Do not pl[...]

iii CAUTION: • Keep the machine away from humidity and dust. A fire or an electric shock might occur . • Do not place the machine on an unstable or tilted surface. If it topples over , it could cause injury . • When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock. • When the machine is not be[...]

iv Energy Star program As an Energy Star partner , we have determined that this machine model meets the Energy Star Guide- lines for energy efficiency . The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmen- tal issues, such as g[...]

v Contents Safety Information .............................................................................. i Energy Star program .......................................................................... iv Part Names ......................................................................................... x Operation Panel ......................[...]

vi Specifying the Paper Size ............................................................... 20 Installing the Paper Size Indicator ................................................. 21 Selecting the Paper Source ............................................................. 22 Upgrading Memory ........................................................[...]

vii Choosing a Reception Mode .......................................................... 46 F AX Model .......................................................................... 46 TEL Model ........................................................................... 46 Switcing between F AX Mode and TEL Mode ..................... 47 Receving calls [...]

viii 5. COPYING Making a Copy ................................................................................... 70 Making Multiple Copies ..................................................................... 71 Making a Book Copy ......................................................................... 72 Reduction and Enlar gement ..............[...]

ix 8. TECHNIC AL REFERENCE Printing the Help List ......................................................................... 101 Customising Default Settings with the User Parameters .................... 102 Changing the User Parameters ....................................................... 102 User Parameter Switch Summary ........................[...]

x Part Names Automatic Document Feeder (ADF) Holds up to 10 sheets of paper for automatic feeding. Place originals face down. Platen cover Lift this cover to access the exposure glass when you want to scan a page from a book, magazine, or any other original that cannot be fed using the ADF . Document guides Slide the left guide to fit the size of t[...]

xi GENERAL DESCRIPTION Upper tray extension Extend to support originals. Document output tray Scanned documents are delivered here. Power socket Small size paper feed access panel Scanner lock Locks the scanner to prevent damage during transport. Be sure to release this lock before using the machine. Second Printer (Additional Printer) port Y ou ca[...]

xii <General> 1 1 1 1 1 Display Messages and prompts appear here. 2 2 2 2 2 Fax/Copy key Press to switch between fax operation mode and copy operation mode. The indicators to the left of this key show which mode the machine is currently in. 3 3 3 3 3 Numeric keypad Use these keys to enter the number of copies, dial a fax number or specify val[...]

xiii GENERAL DESCRIPTION 0 0 0 0 0 Zoom keys In copy mode, press these keys to fine-tune the preset reduction and enlargement ratios. Also use to select function settings and navigate the function menus. A A A A A OK key Press to enter values or execute an operation when prompted by a message on the display . B B B B B Original T ype Select key Pre[...]

xiv J J J J J Paper Select key Press to select the copy paper size. When the optional paper feed unit is installed, press to switch between paper sources. <Faxing> K K K K K Receive File indicator Lights to let you know there is received fax data in memory that could not be printed for some reason. ☛ Substitute Reception, page 46. L L L L L[...]

xv GENERAL DESCRIPTION <Printing> Q Q Q Q Q Second Printer key Press this key to select between printing to this machine (indicator off), and printing to a second printer connected to the machine (indicator on). O P N b(GB)6.5_00_x-xvi 99.8.3, 1:12 PM 15[...]

xvi This page is intentionally blank b(GB)6.5_00_x-xvi 99.8.3, 1:12 PM 16[...]

1 1. SETTING UP 1. SETTING UP Package Contents Make sur e that all of the items shown in the P ackage Contents sheet that comes with the machine are included. W ARNING Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily . Do not put any metal objects or containers holding w[...]

2 SETTING UP Installing the Star ter T oner Cassette Handle 2 1 1 Pull the top release lever ( 1 ) and open the top unit ( 2 ). 2 Hold the starter toner cassette by its handle, and remove it from its vinyl bag. CAUTION Keep all plastic bags out of the reach of chil- dren. Important! Be sur e to hold the starter toner cassette by its handle. Note Ke[...]

3 SETTING UP 1. SETTING UP 5 Make sure the plastic pins (marked with “ * ” in the illustration next to step 3 ) on either side of the starter toner cas- sette slide along the guides inside the machine. Note Be sur e to hold the starter toner cassette by its handle. 6 T o close the top unit, press down firmly but gently on both sides of it until[...]

4 SETTING UP Installing Other Hardw are Unlocking the Scanner Important Be sur e to unlock the scanner before using the machine. The machine will not operate corr ectly if the scanner is locked. 1 Unlock the scanner by pulling the lever located at the back of the machine. 1 2 Remo ving the Pr otective Sheet 1 Open the ADF cover ( 1 ) and then re- m[...]

5 SETTING UP 1. SETTING UP Installing the Document Output Tray 1 Look at the rear of the machine to con- firm where the document output tray should fit. 2 Insert one end of the document output tray into the slot provided. Then gently bend the tray so the other end fits into the second slot. 3 Make sure the small pieces of plastic film curl upwards [...]

6 SETTING UP Preparing the Output T ray 1 Pull out the output tray extension as shown. Installing the Upper Paper T ray 1 Look at the rear of the machine and note the locations of the slots for in- sertion of the upper paper tray on both sides. 2 T o install the upper paper tray , press down on both sides of the tray , making sure that it is insert[...]

7 SETTING UP 1. SETTING UP Connecting to a Computer Important! Make sur e that the power of both the machine and your computer is turned off befor e making the connection. 1 Plug one end of the provided parallel cable into the lower port on the side of the machine, and secure it in place as shown in the illustration. Note • The machine must be co[...]

8 SETTING UP Connecting the T elephone Line and Op- tional T elephone Handset There ar e two similar sockets located at the rear of the machine. • LINE – the telephone line connection • TEL – for an optional handset when sharing the line with a telephone 1 Plug the line cable into the LINE socket at the rear of the machine. 2 Connect the ot[...]

9 SETTING UP 1. SETTING UP 1 Attach the power cable to the machine and plug the other end into an outlet. 2 T urn on the machine. Note Y ou can select your pr eferr ed language used on the operation panel and on r eports. ☛ Selecting the Language, see page 107. W ARNING • Only connect the machine to the power source described on the inside of t[...]

10 2. GETTING ACQUAINTED Important! ☛ The default display language is English. For how to change to your pr eferr ed language, see page 107 Paper and Other Media The machine supports printing on the following types of paper/media from the upper paper tray . Refer to the follo wing pages for details. Paper/Media type (Paper size) Display Page A4 ([...]

GETTING ACQUAINTED 2. GETTING ACQUAINTED 11 Loading Paper After you have set up the machine you need to load paper then specify the paper size using the procedur e below . Important! When loading paper into the upper paper tray , do not load mor e than 100 sheets of plain paper (80 g/m 2 or 20 lb). Overloading the upper paper tray can cause misfeed[...]

12 GETTING ACQUAINTED 5 Press . 6 Press . 7 Press . 61 Tray Pap.Size Prt Help List Note If the paper feed unit (option) is installed, r efer to page 19 for details on how to specify the paper size. 8 Press . 9 Press . Then press or until the correct paper size appears. 10 When the correct paper size is on the dis- play , press . If the paper feed u[...]

GETTING ACQUAINTED 2. GETTING ACQUAINTED 13 Loading Small Size Paper Note W e r ecommend that you always feed small size paper vertically with the shorter edge feeding into the machine first. 1 Remove all paper before loading small size paper in the upper paper tray . 2 Open the small size paper feed access panel on the back of the machine by unlat[...]

14 GETTING ACQUAINTED 5 Press . 6 Press . 7 Press . 61 Tray Pap.Size Prt Help List Note If the paper feed unit (option) is installed, r efer to page 19 for details on how to specify the paper size. 8 Press . 9 Press . Then press or until the correct paper size appears. 10 When the correct paper size is on the display , press . Registered A5 : ? Tra[...]

GETTING ACQUAINTED 2. GETTING ACQUAINTED 15 Loading Other Media U se the following procedur es to load envelopes, transparencies, and label paper . Loading En velopes Load up to 5 envelopes at a time using the same procedur e for loading small size paper on page 13. • Insert envelopes print side up with the stamp position as shown. • Envelope f[...]

16 GETTING ACQUAINTED Second (Additional) Printer This machine featur es a port for connecting a second printer . When con- nected, pr ess the key to switch between the two printers. Note Make sur e that the power of your computer is turned off before making the con- nection. Connecting to a Second Printer 1 T urn off both the machine and your sec-[...]

GETTING ACQUAINTED 2. GETTING ACQUAINTED 17 P a per Feed Unit (Option) This section describes how to install the paper feed unit (option) and ho w to load paper in it. Addition of a paper feed unit pr ovides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper . Important! Make sur e that machine power is turned off[...]

18 GETTING ACQUAINTED 3 The machine has handholds at the lo- cations shown in the illustration. Note that the illustration shows the machine as viewed from above. 4 Carefully lower the machine onto the paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly . CAUTION When lifting the [...]

GETTING ACQUAINTED 2. GETTING ACQUAINTED 19 Loading Paper into the Paper Feed Unit Y ou can load either A4 or Letter size paper into the paper feed unit. Refer to page 20 for details on ho w to change the positions of the paper guides inside of the tray to match the type of paper you ar e using. 3 Up to 250 sheets of plain paper (80 g/m 2 or 20 lb)[...]

20 GETTING ACQUAINTED Changing the Paper Size U se the following pr ocedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper . 1 Squeezing in on both sides of the front guide, slide it to the correct position for the desired paper size. 2 Squeezing in on both sides of the side guide, slide it to the corre[...]

GETTING ACQUAINTED 2. GETTING ACQUAINTED 21 Lower Tray? O K Registered 5 Press . Then press or until the correct paper size appears. 6 When the correct size is on the display , press . 7 Press to return to the standby display . Note The actual message that appears on the ma- chine's display depends on the paper sour ce you last used. If "[...]

22 GETTING ACQUAINTED Selecting the P a per Source 100% U 01 100% L 01 1 Press until the desired pa- per source appears. The upper paper tray is selected when "U" is on the display , and the paper feed unit is selected when "L" is on the display . b(GB)6.5_Chapter 02_p10-24 99.8.3, 1:13 PM 22[...]

GETTING ACQUAINTED 2. GETTING ACQUAINTED 23 Upgrading Memor y Y ou can install a Single I nline Memory Module (SIMM) to upgrade the on- boar d memor y of the machine. The machine is shipped from the factory with a 4MB SIMM which can be r eplaced with an 8MB, 16MB or 32MB SIMM. U se the following pr ocedure to install an 8MB, 16MB or 32MB SIMM. Note[...]

24 GETTING ACQUAINTED SIMM 4 Carefully lift out the currently installed SIMM board. 5 Angle the new SIMM board as shown in the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place. Important! Make sur e the SIMM boar d is oriented cor- r ectly when you insert it into the slot. 6 Make sure t[...]

25 3. PRINTING AND SCANNING 3. PRINTING AND SCANNING When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner . Important! • Make sure that your PC parallel port is set to ECP . If it is not, please consult your PC manual on how to change it. Note • For information on PC har dwa[...]

26 PRINTINGAND SCANNING 4 Do one of the following according to your operating system: • Windows ® 95/98 Run the setup application. For example, if your CD-ROM is assigned to D, run “D:Scan- inSetup.exe”. • Windows ® 3.1 First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first fl[...]

27 PRINTINGAND SCANNING 3. PRINTING AND SCANNING Features Y ou Can Access Fr om the Pr inter Driver Printer Driver Contents ■ Paper Defaults Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About ■ N-Up Printing Select a Layout Option : Normal, Reduce for N-[...]

28 PRINTINGAND SCANNING Using the Second Printer (Additional Printer) U se the following procedur e to switch between this machine and a second printer when a second printer is connected. Important! If the second printer has a bi-dir ectional mode, make sure you turn it off. Note Refer to page 16 for details on connecting a second printer . Printin[...]

29 4. F AXING 4. FAXING Y our machine is furnished with superior faxing capabilities and wide a range of powerful fax featur es. Her e are some of the things you can do: • Send and receive fax messages • Store fax numbers you often use and recall them with a single key press • Redial the previous fax number • Share your fax line with a tele[...]

30 F AXING Entering Characters on the Operation Panel Entering Numbers Enter digits when dialling inputting or fax numbers, specifying function codes, or register ing various information, such as your o wn fax number . T o enter digits - , pr ess the appropriate key on the numer ic keypad. E.g. to enter the number 12345678, pr ess 12345678 ☛ Ente[...]

31 F AXING 4. F AXING Note Some special characters in lower case appear identical in upper case on the display due to space limitations. These characters ar e printed correctly on lists and r eports. Deleting Characters and Moving the Cursor When entering names and storing numbers: • T o delete the character to the left of the cursor , pr ess . N[...]

32 F AXING Setting up Please Read This First Before y ou can send or receive fax es you must connect the machine to a telephone line and stor e the following settings: ☛ Own Name/TTI, see page 33. ☛ Dial Mode, see page 34. ☛ Own Fax Number , see page 36. ☛ Date and T ime, see page 38. In addition, you may wish to adjust the following: ☛ S[...]

33 F AXING 4. F AXING Storing your Own Name/TTI S tore y our name or name of your organisation. When you send a fax, this identification appears at the top of the page when printed at the other end. I t is also shown on the other party ’ s display during communication. I t can be up to 32 characters long. ☛ Entering Characters on the Operation [...]

34 F AXING 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 7 Do one of the following: • Enter another function number . • Press to return to standby mode. 1 Press . 2 Press . 3 Press . 4 Press . Prt[...]

35 F AXING 4. F AXING 5 Press or to select Pulse or T one. 6 Press . • If the display opposite does not appear , press to finish. 7 Press or to select whether your fax machine is behind a P ABX. 8 Press . • If you chose “No” in step 7 , proceed to step 12 . • If you chose “Y es”, proceed to step 9 . 9 Enter the digit or digits that gi[...]

36 F AXING 12 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 13 Do one of the following: • Enter another function number . • Press Help/Function to return to standby mode. Prt Help List Function no.:[...]

37 F AXING 4. F AXING 3 Press . 4 Press . 5 DEnter your own fax number on the numeric keypad. E.g. press Note T o clear the entir e setting, make sur e the cursor is at the far left position then pr ess . The display opposite will appear . Pr ess to clear the setting, or press to cancel this operation. 6 Press . Note Do not carry out any operations[...]

38 F AXING • Enter another function number . • Press Help/Function to return to standby mode. 4 Press . 5 Press . 6 Enter the year on the numeric keypad. E.g. to enter the year 2000, press . 7 Press . 8 Enter the month on the numeric keypad. E.g. press . Day: 01 O K Month: 05 O K Month: 02 O K Year: 00 O K Time: 01:13 O K Year: 99 O K Setting t[...]

39 F AXING 4. F AXING Day: 23 O K Registered 1 Set up O K 9 Press . 10 Enter the date on the numeric keypad. E.g. press . 11 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 12 Do one of the following: •[...]

40 F AXING Sending Faxes How to Send a Fax This is the basic procedur e for sending a fax message. F or detailed informa- tion and explanations of the advanced featur es available, see the follo wing pages: ☛ Economy Mode, see page 108. ☛ Setting Documents For Faxing, see page 40. ☛ Adjusting Scan Settings, see page 41. ☛ Quick Dials, see p[...]

41 F AXING 4. F AXING 3 Set your document in one of the follow- ing ways: • In the ADF Carefully insert the document stack face-down into the ADF until the display changes to “Dial number”. • Make sure this message appears. If it does not, your document will not be scanned from the ADF . • Lift the platen cover 1 then place the first page[...]

42 F AXING 5 Dial the fax number in one of the fol- lowing ways: • On the numeric keypad. E.g. press . • Press a Quick Dial key with a number stored in it. E.g. press ( ). • Press then enter the first letter of a previ- ously stored Name Dial. E.g. press then press until the Name Dial you require appears. 6 Press . If you set your document in[...]

43 F AXING 4. F AXING 9 Do one of the following: • If all pages of your document have been scanned in, go to step 10 . • If your document contains more than one page, remove the page from the exposure glass and set the next page before the counter on the dis- play reaches zero. Then press or . Wait until the displays opposite appear and re- pea[...]

44 F AXING ● Entering T ones Some organisations offer y ou special services by telephone which you can access using T ouch T one or DTMF tones. T o enter a tone, press the or keys. ☛ Setting the Dial Mode, see page 34. Redialling a Number The machine r emembers the last fax or telephone number dialled with the numeric keys, a Quick D ial or a N[...]

45 F AXING 4. F AXING Automatic Redial If the machine cannot connect to the other party for some reason (e.g. the line is busy) when sending a document from the ADF , it will wait a while and then attempt to dial again. This will be r epeated until the con- nection is made, or the redial count maxi- mum is reached. Note The r edial interval and cou[...]

46 F AXING Receiving Faxes Choosing a Reception Mode This machine has two reception modes: • FAX mode • TEL mode ● F AX Mode In this mode the machine automatically answers incoming calls. When a call is receiv ed, the machine rings a few times to alert y ou that a message is being sent, then starts receiving and printing the message. F AX mod[...]

47 F AXING 4. F AXING ● Receiving calls in TEL Mode When the machine is switched to TEL mode, follow these steps to answer incoming calls. Mode: Recep.? O K Connecting ... Telephone call 1 When the machine rings remove all documents from the ADF then, press or lift the handset and listen. • If you hear a voice and you lifted the habdset, contin[...]

48 F AXING Screening out Unw anted Fax es with A uthor ized Reception This feature lets you scr een out unwanted incoming fax messages. In this manual, the CSI of another machine which you wish to allo w to send you fax messages is r eferred to as a S pecified Sender . When Authoriz ed Reception is turned on, your machine will only r eceive fax mes[...]

49 F AXING 4. F AXING 1 Press . 2 Press . 3 Press . 4 Press . 5 Press or to adjust the setting. 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 7 Do one of the following. • Enter another function numb[...]

50 F AXING Making T elephone Calls If you connect an optional telephone handset, y ou can use the same line for both telephone calls and fax messages. Note If you wish to be able to r eceive telephone calls, be sur e to select TEL mode. ☛ Choosing a Reception Mode, see page 46. 1 Do one of the following: • Pick up the telephone handset and dial[...]

51 F AXING 4. F AXING 2 Listen to the line. • If a voice answers, continue your conversation as normal. • When you wish to send a fax, listen for the fax tone of the other party , then continue from step 3 below . • When you wish to receive a fax, listen for the fax tone of the other party , then continue from step 8 below . ● Sending a Fax[...]

52 F AXING Monitoring the Line while Dialling with On Hook This feature lets you dial a telephone number without lifting the optional external handset. Y ou can listen to what is happening on the line through the machine ’ s internal speaker . Dial/Set orig. Dial number 12345 Dial/Set orig. 1 If necessary , press to switch to fax operation mode. [...]

53 F AXING 4. F AXING 1 Press . 2 Press . 3 Press . 4 Press . 5 Press or to turn Remote Change on or off. 6 Press and do one of the follow- ing: • If you turned Remote Change on, go to step 7 . • If you turned Remote Change off, go to step 8 . 7 Press a digit on the numeric keypad to select the Remote Change digit. E.g. press . 8 Press . The di[...]

54 F AXING Stor ing F ax and T elephone Number s This machine provides two useful methods for stor ing fax and telephone numbers: • Quick Dials • Name Dials Note The maximum length of a fax number you can dial, or store in Quick Dials/Name Dials, is 40 digits. Quick Dials If you often dial certain numbers, you can save time and effort by storin[...]

F AXING 4. F AXING 55 ● Storing Quick Dials ☛ Entering Characters on the Operation Panel, see page xiv . ☛ Entering Pauses and T ones in Fax Numbers, see page 43. Function no.: _ _ B: Printing... 123456789 Prt Help List 1 Press . 2 Press . 3 Press . 4 Press . 5 T o select a Quick Dial, press a Quick Dial key . E.g. press to select Quick dial [...]

56 F AXING 7 Press . 8 Enter or edit the name for this Quick Dial. E.g. press 9 Press . Note Do not turn off the machine while “Please wait” or “Register ed” is shown on the op- eration panel display . 10 Do one of the following: • T o store another Quick Dial, go back to step 5 . • T o return to standby mode, press twice. • T o acces[...]

F AXING 4. F AXING 57 4 Press . 5 Press the Quick Dial key you wish to edit. 6 Press twice then press . Note T o clear the Lefrmost digit, pr ess . Then pr ess . 7 Press . 8 Edit the name stored in this Quick Dial. E.g. Press . • T o move the cursor , press or . 9 Press . Note Do not turn off the machine while “Please wait” or “Register ed?[...]

58 F AXING ● Clearing Quick Dials 1 Press . 2 Press . 3 Press . 4 Press . 5 Press the Quick Dial key you wish to delet E.g. press to select Quick dial ( ). 6 Press . Note If you do not wish to clear this Quick Dial, pr ess twice to r eturn to standby mode. 7 Press . 8 Press twice to return to standby mode. Prt Help List Function no.: _ _ 13 Quick[...]

F AXING 4. F AXING 59 Name Dials N ame Dials are a handy way of storing fax numbers that y ou dial r egularly in machine memory . When you stor e a number in a N ame Dial, you must also give it a name up to 10 characters long. When dialling, you enter the first letter of this name to quickly find the N ame Dial you r equire. Y ou can store multiple[...]

60 F AXING 6 Enter the fax number you wish to store with the numeric keypad. E.g. press 7 Press . 8 Enter or edit the name for this Name Dial. E.g. press 9 Press . Note • Do not turn off the machine while “Register ed” is shown on the operation panel display . • If a Name Dial with the same name is al- r eady stored, “Name exists” will [...]

F AXING 4. F AXING 61 Delete? O K Select letter Marty Delete? O K Function no.: _ _ Delete? 14 Name Dial O K ● Deleting Name Dials 1 Press . 2 Press . 3 Press . 4 Press . 5 Press . 6 Enter the first letter of the Name Dial label. E.g. press . • If Name Dial you are looking for does not ap- pear , keep pressing the key until it does. E.g. press [...]

62 F AXING 9 Do one of the following. • T o delete another Name Dial, go to step 5 . • T o return to standby mode, press twice. • T o access another function, press once and enter another function number . Select letter Marty Main Off ● Dialling with Name Dials Instead of dialling the number on the numeric keypad, do the follo wing in fax o[...]

F AXING 4. F AXING 63 Reports and Lists Pr inting the Journal The J ournal is a recor d of fax messages that wer e recently sent or r eceived by your machine. B y default, it is printed automatically after every 35 commu- nications. Y ou can print it out whenever you wish to check on machine usage, or to find out if a communication was successful o[...]

64 F AXING Printing the Dial List P rint this list to check on the names and numbers of Quick D ials and N ame Dials stor ed in the machine. Y ou can print the Dial list using the procedur e below , or when storing Quick Dials. The following items ar e included on the D ial List: • Own name—this machine’ s Own name/TTI identification • Own [...]

F AXING 4. F AXING 65 • Duration—how long the communication lasted • Result—whether the transmission was successful ☛ T o turn automatic printing of this r eport on or off, see Customising Default Set- tings with the User Parameters, see page 102. Err or Repor t By default, this r eport is printed automatically if a reception or transmis-[...]

66 F AXING Adv anced Features Making Machine Sounds Louder or Quieter This machine makes various sounds during operation. Y ou can adjust the vol- ume of these sounds, or turn them off completely accor ding to y our taste. Y ou can change the following: • TX—the sound of a fax being sent • RX—the sound of a fax being received • On Hook—[...]

F AXING 4. F AXING 67 Registered 3 FaxSwitch O K 22 Slow(4800bps) 4800bps: No? Prt Help List Function no.: _ _ 7 Repeat steps 5 and 6 for all adjust- able volumes. After adjusting the Ring volume and pressing , the display opposite will appear . Now go to step 8 . Note Do not carry out any operations while “Reg- ister ed” appears on the display[...]

68 F AXING 4800bps: Yes? O K Registered 2 Communication O K 5 Press or to adjust the setting. 6 Press . The display opposite will flash briefly on the display and then the function menu will reappear . Note Do not carry out any operations while “Reg- ister ed” appears on the display . 7 Do one of the following: • Enter another function number[...]

F AXING 4. F AXING 69 51 Select O K Function no.: _ _ Mode: Off? O K Mode: On? O K Summer Time O K Registered 5 Select O K Prt Help List 1 Press . 2 Press . 3 Press . 4 Press . 5 Press or until the setting you wish to change appears on the display . E.g. press once. 6 Press . 7 Press or to adjust the change. 8 Press . The display opposite will flas[...]

70 5. COPYING Making a Cop y 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). Alignment of Originals Align the original with the scale of the exposure glass. • When the original is a standar d size such as A4 or Letter , align it to the indexes on the scale. • When y[...]

71 COPYING 5. COPYING Making Multiple Copies 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Enter the number of copies you wish to make using the numeric keypad. E.g. to make ten copies, press . Note If your document is not scanned in even when you pr ess , ther e is[...]

72 COPYING Making a Book Cop y When copying from a book, the thickness of the book should be no mor e than 30mm (1.18"). 1 Lift the platen cover . 2 Open to the page you want to copy and lay the page face down on the exposure glass. Be sure to align one of the cor - ners of the page with the arrow mark on the scale. 3 Lower the platen cover . [...]

73 COPYING 5. COPYING Reduction and Enlargement P r ess or to select preset reduction or enlargement factors for the copy operation. T o Set the Reduction F actor 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press until the desired size ra- tio appears. The sizes c[...]

74 COPYING 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press until the desired size ratio appears. The sizes change in the fol- lowing order . 100% → 115% → 122% 200% ← “141% A5 A4” 3 Press to perform the copy opera- tion. Note After copying finishes, pr[...]

75 COPYING 5. COPYING Zoom (In 1% Increments) Zoom allows y ou to tune the pr eset reduction and enlargement factors to ex- actly the value you want. Y ou can change the zoom factor in increments of 1%. T o Use Zoom 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Pres[...]

76 COPYING Adjusting the Cop y Image T o Select the Resolution/Photo Setting 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 2 Press the Original T ype Select key to specify the resolution or halftoning method for the copy operation. 3 A pointer ( T ) moves on the displ[...]

77 COPYING 5. COPYING T o Adjust the Image Density 2 1 3 1 Lift the platen cover ( 1 ). Place the original face down at the arrow mark on the scale ( 2 ). Close the platen cover ( 3 ). 3 Press to perform the copy opera- tion. Note After copying finishes, pr ess to clear any settings. 2 Press the Density key to select the im- age density . • Selec[...]

78 COPYING Setting an Or ig inal on the ADF Y ou can load up to 10 sheets of plain paper (80 g/m 2 or 20 lb) at a time into the Automatic D ocument F eeder (ADF). Important! Check to make sur e that the ADF cover is secur ely closed befor e using it. 1 Fan the stack of originals. Never try to place more than 10 sheets of plain pa- per onto the ADF [...]

79 COPYING 5. COPYING 5 Make sure the upper tray extension is pulled out. Originals that do not meet the follo wing requir ements can cause paper misfeeds, and even damage the machine. ■ Requirements • Thickness 0.05mm to 0.2mm (0.002" to 0.08") • Weight 60 to 90 g/m 2 (16lb to 24lb) • Clear markings Markings on the originals must[...]

80 COPYING Sor ting Output The following example shows ho w output is affected b y turning sorting on and off. Important! The sort operation r equires scanning of all your originals into memory befor e starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed. Refer to page 23[...]

81 COPYING 5. COPYING 3 When you press to start the copy operation, all of the originals on the ADF are scanned into memory before they are printed. Note After copying finishes, pr ess to clear any settings. b(GB)6.5_Chapter 05_p76-81 99.8.3, 1:17 PM 81[...]

82 6. TROUBLESHOOTING General Status Nothing happens when the machine is turned on. Paper misfeeds when the machine is turned on for the first time after the installation. After installing a SIMM board, the memory value that appears on the machine's display does not match the amount of memory in- stalled. Cause Power cord is not con- nected. S[...]

83 TROUBLESHOOTING 6. TROUBLE- SHOOTING Printing Status Frequent paper mis- feeds. Part of the image is unclear . Black lines on the printout. Dark areas along the sides of the printout. Printing and Copying ( 2 / 2 ) Page p.11,19 p.15 p.15 p.97 p.97 p.97 Status Abnormal or unex- pected printing results. Parts of the image are not printed out. Cann[...]

84 TROUBLESHOOTING Page p.3 p.41,78 p.41,78 p.41,78 p.79 p.78 p.41,78 p.5 p.97 p.70 p.77 p.96 p.96 p.77 p.76 p.20 Status "Error 90" appears on the display , and the copy operation is aborted when copying from the exposure glass. Frequent original mis- feeds with ADF . Original is not fed from the ADF . Original is not fed out properly . P[...]

85 TROUBLESHOOTING 6. TROUBLE- SHOOTING Copying and Faxing (2/2) Remedy T urn on the power . Check the line connection. Make sure that one end of the line cable is connected to the LINE socket at the rear of the machine and the other to your telephone line socket. Make sure you have selected the correct line type (pulse or tone). If behind a P ABX,[...]

86 TROUBLESHOOTING Message “Close cover” “Add paper” “T oner near end” “Add T oner” “Clear paper” “Memory overflow” “Remove original” (when original is set in ADF) “Original left” and “on glass” Cause T op unit is open. Machine is out of paper . Machine is almost out of toner . T oner cassette is not loaded corre[...]

87 TROUBLESHOOTING 6. TROUBLE- SHOOTING Message Cause Remedy Error Messages ( 2 / 4 ) Page “Memory full” and “Press Stop” “T ransm.error” and “Press Stop” “T oo many numbers” “No connection” “No loop current” “Printer in use” “Machine busy” T oo much sort copy data. T oo many sort copy pages. An error occurred du[...]

88 TROUBLESHOOTING Message Cause Page Error Messages ( 3 / 4 ) Remedy “Name exists” “Unable” “Check fax no.” and “Press Stop” “No dial tone” “Set A4 paper” “Set paper size” “Error” and “Press Stop” “Not registered” “Name: No entry” The name you input for this Name Dial already ex- ists. The machine is una[...]

89 TROUBLESHOOTING 6. TROUBLE- SHOOTING Message Cause Page Error Messages ( 4 / 4 ) Remedy If you have a pr oblem with the machine and you cannot resolve it by r eferring to the information in this chapter , please contact your service repr esentative. If an “Err or XX” message is displayed, be sur e to turn off the machine befor e calling. “[...]

90 TROUBLESHOOTING When the Receive File Indicator is Lit This indicator lights to inform you that a page of an incoming fax message could not be printed for some r eason (e.g. paper has run out) and that page has been stored in memory . Important! The machine cannot r eceive any more messages until you solve the pr oblem. T urning off the power wi[...]

91 TROUBLESHOOTING 6. TROUBLE- SHOOTING Clearing a Paper Misfeed This section describes ho w to clear a paper misfeed when one occurs. CAUTION When removing misfed paper , do not touch the fusing section because it could be very hot. Important! Hold a misfed sheet with both hands and slowly pull it out. Do not use a tool, such as a scr ewdriver or [...]

92 TROUBLESHOOTING 3 Push back the blue paper release lever located on the right. Note The lever r eleases pressur e on the paper . If you do not push it back, you could damage the machine when r emoving paper . 4 Pull out the misfed paper in the direc- tions indicated by the arrows in the il- lustrations. Note • If you ar e using the paper feed [...]

93 TROUBLESHOOTING 6. TROUBLE- SHOOTING Clearing a Misfeed in the ADF 1 Open the ADF cover . Note Be sur e to open the ADF cover befor e pulling out the misfed original. Failur e to do so can r esult in damage to the original. 2 Pull out the misfed original. 3 Close the ADF cover , and make sure it locks securely into place. Important! If copying w[...]

94 TROUBLESHOOTING T ip If you cannot find a remedy for unexpected printout results here, check the printer driver's online help for other useful information. When Paper Will Not F eed If paper has completely stopped feeding, check using the follo wing proce- dure. 1 Remove all paper . 2 Pull the top release lever 1 and open the top unit 2 . 3[...]

95 TROUBLESHOOTING 6. TROUBLE- SHOOTING 4 Pull the blue key-shaped pawl located deep inside on the right where the toner cassette was set forward. 5 Install the toner cassette into the ma- chine. 6 Close the top unit. When the top unit is closed, the motor will start running. When the sound of the motor stops, set paper in the origi- nal position a[...]

96 7. USER MAINTENANCE Daily Maintenance Clean with a damp cloth and wipe dry . Note T urn off the machine befor e cleaning Exposure glass ADF Platen cover Platen b(GB)6.5_Chapter 07_p96-100 99.8.3, 1:18 PM 96[...]

97 USER MAINTENANCE 7. USER MAIN- TENANCE Replacing the T oner Cassette And the Cleaning P ad P rinting on A4 size paper under the r ecommended temperature and hu- midity conditions noted in the table under “Environment ” on page 1, you can expect a toner cassette to print appro ximately 3,000 pages when you are printing typical business letter[...]

98 USER MAINTENANCE 4 Remove the old cleaning pad. Note Be sur e to grasp the gr een handle when r e- moving the cleaning pad. 5 Grasp the new cleaning pad by the green handle and insert it into place. 6 Press down gently but firmly on both sides of the pad to make sure that it is inserted as far as it can go. Do not forget to install the cleaning [...]

99 USER MAINTENANCE 7. USER MAIN- TENANCE 9 Make sure the plastic pins (marked with “*” in the illustration next to step above) on either side of the toner cas- sette slide along the guides inside the machine. Note Be sur e to hold the toner cassette by its handle. 10 T o close the top unit, press down firmly but gently on both sides of it unti[...]

100 USER MAINTENANCE Storage P a per P aper should always be stor ed properly . Improperly stor ed paper might r esult in poor image r eproduction, cr eased copies, or paper misfeeds. G en- erally , avoid paper curling and absorption of moistur e. • A void storing paper in humid areas. In high-temperature and high-humidity , or low- temperature a[...]

101 8. TECHNICAL REFERENCE 8. TECHNICAL REFERENCE Printing the Help List P rint this list to get a quick guide to fr equently used fax features. Prt Help List O K Press Start 1 While the machine is not performing any other operation, press . 2 Press . 3 Press to print the Help List. Note Print on A4, Letter , or Legal paper . b(GB)6.5_Chapter 08_p1[...]

102 TECHNICAL REFERENCE 1 Press . 2 Press . 3 Press . 4 Press . 5 Press or until the switch you wish to edit appears. E.g. press twice to show switch 02. Prt Help List Function No.:__ 52 User Param. O K Customising Default Settings with the User Parameters Changing the User Parameters The U ser Parameters allo w you to customise various machine set[...]

103 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE Registered 5 Select O K 02 :1110 1000 O K 6 T o toggle the value of a single bit, press the number on the numeric keypad that corresponds to the number of the bit you wish to change. E.g. press to change bit 3. 7 Press . The display opposite will flash briefly on the display and then the function menu [...]

104 TECHNICAL REFERENCE SWITCH 00 ( 2 / 2 ) Explanation Automatically print the Journal after every 35 com- munications Print the Unauthorized Call Report when an unregis- tered caller tries to send you a fax ( when Author - ized Reception is switched on) Do not change this setting Automatically reduce re- ceived images to fit page Default Yes No Y[...]

105 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE Explanation PCL Resolution Set the printer to 300 dpi if the designated output is not obtained when printing using a DOS application compatible with the 300 dpi PCL printer . T oner Saving mode When T oner Saving is turned on, the machine prints using less toner . Use this mode if you wish to save on t[...]

106 TECHNICAL REFERENCE Function List Function Number Function Name Page Reference 11 Date/T ime 38 12 Dial Mode 34 13 Quick Dial/Print Dial List 54 14 Name Dial 59 15 Language 107 16 Own name/TTI 33 17 Own Fax No. 36 21 Authorized Reception 49 22 Slow (4800bps) 67 31 Adjust V olume 66 32 Remote Change 52 41 Journal 63 42 Dial List 64 51 Page Heade[...]

107 TECHNICAL REFERENCE 8. TECHNICAL REFERENCE Registered Prt Help List 15 Language Selecting the Language 1 Press . 2 Press . 3 Press and press or until the desired language appears. 4 Press . Note • Do not carry out any operations while “Register ed” appears on the display . • If you do not pr ess , the setting is not changed. 5 Press to [...]

108 TECHNICAL REFERENCE Economy Mode Economy mode is a pow er saving feature and is tur ned on by default. If no operation is performed for 5 minutes, the display becomes blank and all the indicators go out. If no operation is performed in the next 10 minutes or 235 minutes (accor ding to the setting), the heater turns off. Economy mode Heater turn[...]

109 9. SPECIFICA- TIONS Paper Capacity Upper tray plain paper (80 g/m 2 : 20 lb.) 100 sheets Optional paper unit plain paper (80 g/m 2 : 20 lb.) 250 sheets ADF (Auto Document Feeder) Capacity plain paper: A4, L T · LG (80 g/m 2 : 20 lb) 10 sheets Output tray plain paper (80 g/m 2 : 20 lb.) 50 sheets Memory 4 MB (Expandable to 8 MB, 16MB or 32MB) E[...]

110 SPECIFIC ATIONS Printer Language PCL 5e compatible Print Resolution 600 dpi × 600 dpi 1200 dpi × 600 dpi (enhanced) Print Speed 6 ppm (pages per minute) Paper/Media T ypes Plain paper Envelopes T ransparencies Label paper Paper Weight 60 to 90 g/m 2 (16 to 24 lb) Interface IEEE 1284 Printing Specifications Resident Font • Dutch 801 SWC • [...]

111 SPECIFIC ATIONS 9. SPECIFICA- TIONS Copy Speed 6 cpm (copies per minute) Warm-up T ime 30 seconds or less First copy 17 seconds or less Mulitiple Copies Up to 99 copies Copy Reduction and Enlargement 50%, 71%, 82%, 87%, 93%, 115%, 122%, 141%, 200% Paper/Media T ypes Plain paper Envelopes T ransparencies Label paper Paper Weight 60 to 90 g/m 2 ([...]

INDEX 112 INDEX 1 1 to 1 Copy ........................................................... 70 A Additional printer ................................................ 16 Auto image density .............................................. 77 Automatic Document Feeder (ADF) ..................... x Setting an original .......................................[...]

113 INDEX INDEX Loading Plain paper ..................................................... 11 Small size paper ............................................. 13 Other media ................................................... 15 Location ................................................................. 1 M Metal plate .................................[...]

INDEX 114 EE G027 S Safety information ................................................ i Scanner lock .......................................................... x Unlocking ......................................................... 4 Second (Additional) printer ................................ xi Connecting .........................................[...]