Ricoh 161SPF manual

Operating Instructions General Settings Guide Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e t o rea d th e Safety Informatio n in "About This Machi ne" before using the ma chine. Connecting the Mach ine System Settings Copier Features Fax Features Prin[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic ve rsions of a manual have the sa me contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on[...]

ii ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and in cludes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might als[...]

iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols ........... ........... .............. ........... .............. ........... ..............[...]

iv 4. Fax Features General Settings/Adjust ...................................................................... ................ 75 Reception Settings .............................................. ........................................... ..... 77 E-mail Settings ..................................................... ...........................[...]

v 7. Registering Addr esses and Users for Facs imile/Scanne r Functions Address Book............................................................................ ......................... 135 Managing names in the Address Book ......... .............. .............. .............. .............. . 138 Sending fax by Quick Dial ......................[...]

vi Searching................................................................................... ......................... 264 Searching by Name...................... .............. .............. ........... .............. .............. ....... 264 Searching from the List ................ .............. .............. ........... .............. ..[...]

1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the "Safety Information" section of About This Ma- chine. Indicates important sa fety [...]

2 Display Panel The display panel shows machine status , error messages, and function menus. Important ❒ A force or impact of more than 30 N (a bout 3 kgf) will damage the displa y panel. Using the System Settings me nu screen as an example, this section explains how to use the machine's disp lay panel. 1. The settings menu appears. Press th[...]

3 Reading the Display and Using Keys This section e xplains how t o read the disp lay and use the Selection key s. Using the Machine IPv4 Address setting sc reen as an example, this section ex- plains how to use the machine's control panel. 1. Selection keys Correspond to items at the bottom line on the display. • When the instruction "[...]

4 Accessing User Tools User Tools allo w you to change or set default s. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ A n y c h a n g e s y o u m a k e w i t h U s e r T o o l s r e m a i n i n e f f e c t e v e n i f t h e m a i n power switch or operation switch is turne[...]

5 C Select the item using {U} or {T} , and then press the { OK } key. D Change settings by following instructions on the display, and then press the { OK } key. Note ❒ Press the { Escape } key to return to the previous display. ❒ To discontinue the operat ion and return to the initial display, press the { User Tools/Counter } key. Exiting User [...]

6 Changing Default Settings Using Web Image Monitor This secti on describes ho w to access the We b Image Monitor. You can also change the settings of this machine using Web Image Monitor. A Start your Web browser. B Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears. If the machi[...]

7 1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network sett ings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. 1. USB port Port for connecting the USB 2.0 cable 2. 10BASE-T/100BA[...]

Connecting the Machine 8 1 Connecting to the Ethernet Interface This section describes how to connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. Important ❒ If the main power switch is on, turn it off. A A ferrite core for the Ethe rnet cable is supplied with this machine. Make a loop in the cable about 3 cm (1.2 inch) (1) from the m[...]

Connecting to the Interfaces 9 1 E Turn on the main power switch of the machine. A Indicator (green) Lights up green when the machine i s connected correctly to the networ k. B Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation . Note ❒ For details about installing the printe r driver, se[...]

Connecting the Machine 10 1 Connecting to the USB Interface This section describes how to connect th e USB2.0 interface cable to the USB2.0 port. A Connect the USB 2.0 interface cable to the USB 2.0 port. B Connect the other end to the USB port on the host computer. Note ❒ This machine does not come with a USB interface cable. Make sure y ou purc[...]

Connecting to the Interfaces 11 1 Connecting to the I EEE 1284 Interface This section describes how to connect the IEEE 1284 in terface cable to the IEEE 1284 interface board. A Make sure the main power switch on the machine is off. If the main power switch is on, turn it off. B Turn off the main power switch of the host computer. C Connect the IEE[...]

Connecting the Machine 12 1 Connecting to the IEEE 802.11b (Wireless LAN) Interface This section describes how to connect to the IEEE 802.11b (w ireless LAN) inter- face. Note ❒ Check the settings of the IPv4 addres s and subne t mask of this machine. ❒ For details about how to set the IPv4 address and subnet mask from the con- trol panel of th[...]

Connecting to the Interfaces 13 1 Note ❒ Select [ 802.11 Ad hoc ] mo de when co nnecting W indows XP a s a wireles s LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to specify wir eless LAN settings fro m the control panel on the machine, see "IEEE 802.11b". [...]

Connecting the Machine 14 1 ❖ When using in ad hoc mode / 802.11 ad hoc mode 1. If the IEEE 802.11b interface unit is functioning, the LED lights up in or- ange. 2. If i t i s co nn ect ed pr op erl y t o t he n etw o rk, the LE D i s g ree n w he n in ad ho c mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching for device[...]

Network Settings 15 1 Network Settings This section describes the network sett ings you can change with User Tools (Sys- tem Settings). Make settings acco rding to functions you w ant to use and the in- terface to be connected. Important ❒ These sett ings should be made by the system administrator, or with the ad- vice the system administrator. S[...]

Connecting the Machine 16 1 Note ❒ IPv6 can be used only for the printer function. ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ LAN Type ] is displayed when the wireless LA N board is instal led. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface[...]

Network Settings 17 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ IEEE 802.11b ] and [ LAN Type ] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence. Referen[...]

Connecting the Machine 18 1 Settings Required to Use Internet Fax This section lists the settings required for using Internet Fax. Ethernet This section lists the settings required for using Internet FAX. For details about how to specify the sett ings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirem[...]

Network Settings 19 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ LAN Type ] is displayed when the wireless LA N interface board is installed. If both Ethernet and wireless LAN (IEEE 80 2.11b) are connected, the selected in- terface takes precedence. ❒ SMTP Server and Fax E-m[...]

Connecting the Machine 20 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ IEEE 802.11b ] and [ LAN Type ] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence. ?[...]

Network Settings 21 1 Settings Required to Use E-mail Function This section l ists the sett ings require d for sendi ng e-mail. Ethernet This section l ists the setti ngs require d for sending e-mai l with Ethernet cable. For details about how to specify the sett ings, see "Interface Settings" and "File Transfer". Note ❒ For t[...]

Connecting the Machine 22 1 Reference p.46 “Interface Settings” p.53 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with IEEE 802.11b (wireless LAN). For details about how to specify the sett ings, see "Interface Settings" and "File Transfer". Menu User Tool Settin[...]

Network Settings 23 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ LAN Type ] is displayed when the wireless LA N interface board is installed. If both Ethernet and wireless LAN (IEEE 80 2.11b) are connected, the selected in- terface takes precedence. ❒ When POP before SMTP is[...]

Connecting the Machine 24 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ LAN Type ] is displayed when the wireless LA N interface board is installed. If both Ethernet and wireless LAN (IEEE 80 2.11b) are connected, the selected in- terface takes precedence. Reference p.46 “Int[...]

Network Settings 25 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ IEEE 802.11b ] and [ LAN Type ] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence. Referen[...]

Connecting the Machine 26 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ LAN Type ] is displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the se- lected interface takes precedence. ❒ If Delivery Optio[...]

Network Settings 27 1 Note ❒ For the Effecti ve Protocol se tting, check that the protocol you want to use is set to [ Active ] . ❒ [ IEEE 802.11b ] and [ LAN Type ] are displayed when the wireless LAN interface board is installed. When both Ethern et and wireless LAN (IEEE 802.11b) are connected, the selected in terface ta kes precedence. ❒ [...]

Connecting the Machine 28 1 Reference p.46 “Interface Settings” IEEE 802.11b (wireless LAN) This section lists the settings requir ed for using network TWAIN Scanner with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see "Interface Setti ngs". Note ❒ For the Effecti ve Protocol se tting, check that the [...]

Network Settings 29 1 Using Utilities to Ma ke Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide. ❒ For details about using SmartDeviceMonitor for Admi[...]

Connecting the Machine 30 1 ❖ [ Network ] → [ M achine IPv6 A ddress ] → [ Manual Config. Address ] • Web Image Monitor: Ca n be used for spe cifying the settin g. • SmartDeviceMonitor fo r Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [ Network ] → [ IPv6 Stateless Setting ] ?[...]

Network Settings 31 1 ❖ [ Network ] → [ WINS Configuration ] → [ On ] → [ Scope ID ] • Web Image Monitor: Ca n be used for spe cifying the settin g. • SmartDeviceMonitor fo r Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [ Network ] → [ Effective Protocol ] → [ IPv4 ] • W[...]

Connecting the Machine 32 1 ❖ [ Network ] → [ NW Frame Type ] → [ Ethernet II ] • Web Image Monitor: Ca n be used for spe cifying the settin g. • SmartDeviceMonitor fo r Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [ Network ] → [ NW Frame Type ] → [ Ethernet 802.2 ] • Web[...]

Network Settings 33 1 ❖ [ Network ] → [ LAN Type ] → [ IEEE 802.11b ] • Web Image Monitor: Ca n be used for spe cifying the settin g. • SmartDeviceMonitor fo r Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [ Network ] → [ Ping Command ] • Web Image Monitor: Cannot be used for[...]

Connecting the Machine 34 1 ❖ [ IEEE 802.11b ] → [ Communication Mode ] • Web Image Monitor: Ca n be used for spe cifying the settin g. • SmartDeviceMonitor fo r Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [ IEEE 802.11b ] → [ SSID Setting ] • Web Image Monitor: Ca n be used [...]

Network Settings 35 1 ❖ [ File Transfer ] → [ POP before SMTP ] • Web Image Monitor: Ca n be used for spe cifying the settin g. • SmartDeviceMonitor fo r Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖ [ File Transfer ] → [ Reception Protocol ] • Web Image Monitor: Ca n be use[...]

Connecting the Machine 36 1 ❖ [ File Transfer ] → [ Default User Name/PW(Send) ] • Web Image Monitor: Ca n be used for spe cifying the settin g. • SmartDeviceMonitor fo r Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖ [ File Transfer ] → [ Fax E-mail Account ] • Web Image Mon[...]

Connecting the Machine to a Telephone Line and Telephone 37 1 Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the mach ine to the telephone lines an d se- lect the line type. Connecting the Telephone Line To connect the machin e to a telephone lin e, use a snap-in modular type connec- tor. Important ?[...]

Connecting the Machine 38 1 Selecting the Line Type Select the line type to w hich the machin e is connected. There are two types: tone and pulse dial. Select the line type usin g "Administrator To ols". Note ❒ This function is not av ailable in some regions. Reference p.75 “Fax Features”[...]

39 2. System Settings This chapter describes user tools in t he System Settings menu. For det ails on how to access System Settings, see "Accessing User Tools". General Features This section describes the user tools in the General Features menu un der System Settings. Default settings are shown in bold type . ❖ Prog/Change/Del User Text[...]

System Settings 40 2 ❖ Panel Key Sound The beeper (key tone) sounds when a key is pressed. The default setting is On . ❖ Warm-up Beeper (copier) You can have the beeper sound when th e machine b ecomes ready to copy af- ter leaving Energy Sa ver mode, or when the power is turned on. The default setting is On . ❖ Copy Count Display The copy co[...]

General Features 41 2 ❖ Measurement Unit You can switch the measurement between "mm" and "inch". The default setting is mm . Note ❒ If the Panel Key Sound settin g is "Off" , the beeper does not sound, whatever the Warm-up Beeper setting. Reference p.4 “Accessing User Tools”[...]

System Settings 42 2 Tray Paper Settings This section describes the us er tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type . Important ❒ If the specified paper size differs f rom the actual size of the paper loaded in the paper tray, a misfeed might occur be cause the correct paper size was no[...]

Tray Paper Settings 43 2 ❖ Paper Type: Paper Tray 1-2 Sets the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the pa- per tray. • The paper types you can set are as follows: No Display (Plain Paper), Recycled Paper, Special Paper, Colour Paper, Letterhead,[...]

System Settings 44 2 Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type . ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is calle d "Auto [...]

Timer Settings 45 2 ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 sec. . ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function reset s. The default setting[...]

System Settings 46 2 Interface Settings This section describes the us er tools in the Interface Setti ngs menu under System Settings. Default settings are shown in bold type . Network This section describes the user tools in the Network menu under Interface Set- tings. ❖ Machine IPv4 Address Before using this machine in the netw ork environment, [...]

Interface Settings 47 2 ❖ DNS Configuration Make settings for the DNS server. The default setting is Specify . When you select [ Specify ] , enter the DNS server IPv4 ad dress as "xxx.xxx.xxx.xxx"("x" indicates a number). The default settings of DNS server 1-3 are 000.000.000.000 . ❖ DDNS Configuration Specify the DDNS setti[...]

System Settings 48 2 ❖ SMB Work Group Specify the SMB work group. Enter the group name using up to 15 characters. "*+,/:;<>=?[]|. and spaces cannot be entered. Use uppercase letters for alphabet. ❖ Ethernet Speed Set the access speed for ne tworks. Select a speed that matches your network environ ment. [ Auto Select ] should usually[...]

Interface Settings 49 2 ❖ Permit SNMPv3 Communictn. Set the encrypted communication of S NMPv3. The default setting is Encryption/Clear Text . If you select to [ Encryption Only ] , you need to set an encryption password for the machine. ❖ Permit SSL/TLS Comm. Set the encrypted communication of S SL/TLS. The default setting is Ciphertext/Clear [...]

System Settings 50 2 Parallel Interface This section describes the user tools in the Parall el Interface menu under Inter- face Settings. [ Parallel Interface ] is displayed when this machine is installed with the IEEE 1284 interface board. ❖ Parallel Timing Sets the timing for the contro l signal of the parallel interface. The default setting is[...]

Interface Settings 51 2 IEEE 802.11b This section describe s various items of [ IEEE 802.11b ] under [ Interface Settings ] . This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [ IEEE 802.11b ] is displayed when this machine is install ed with the wire- less LAN interface board. Be sure to make all se ttings si[...]

System Settings 52 2 ❖ Restore Defaults You can return the IEEE 802.11b (wireles s LAN) settings to their defaults. Reference p.4 “Accessing User Tools” Print I/F Settings List You can check items related to the netw ork environment. The configuration page shows the current netw ork settings and network infor- mation. A Select [ System Settin[...]

File Transfer 53 2 File Transfer This section describes the user tools in the File Transfer menu under System S et- tings. Default settings are shown in bold type . ❖ Delivery Option Enables or disables sending stored or scanned documents via the Sca nRouter delivery server. The default setting is Off . Specify this option wh en selecting whether[...]

System Settings 54 2 ❖ POP before SMTP Specify POP authentication (POP befor e SMTP). When sending e-mail via an SMTP server, you can enhance the level of SMTP server security by connecting to th e POP server for authentication. To enable POP server authe ntication before sending e-mail via the SMTP server, set [ POP before SMTP ] to [ On ] . E-m[...]

File Transfer 55 2 ❖ Admin. E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be repla ced, e-mail messages are sent to the Administrato r's E-mail Address by E-mail Notifica- tion function. On e-mailed scanned documents, if the sender is not specified, this appears as t[...]

System Settings 56 2 ❖ Default User Name/PW(Send) To send a scan image directly to a Windows shared folder, an FTP server, or a NetWare server, specify the user na me and password. The user name and password specified in this setting will be shared by all users. • SMB User Name • SMB Password •F T P U s e r N a m e • FTP Password •N C P[...]

Administrator Tools 57 2 Administrator Tools This section describes the user tools in the Administrator To ols menu under Sys- tem Settings. Default settings are shown in bold type . Administrator Tools are used by the ad ministrator. To change these settings, contact the a dministrator. We recommend specifying Administrato r Authentication before [...]

System Settings 58 2 ❖ Prgrm./Change/Delete Group Names registered in the Address Book can be added into a group. You can then ea sily manage the names registered in each group. • Program/Change You can register and change grou ps. The following items can be registered or cha nged: •G r o u p N a m e •R e g i s t . • Programd. User/Group [...]

Administrator Tools 59 2 ❖ Disp./Print User Counter A l l o w s y o u t o v i e w a n d p r i n t t h e n u m b e r s o f p r i n t s a c c e s s e d w i t h u s e r c o d e s , and to set those values to 0. The number of prints may differ from the counter value shown in [ Dis- play/Print Counter ] . •D i s p l a y Press {U} or {T} to show all [...]

System Settings 60 2 ❖ Program/Change Admin. For details about this function, co nsult your administrator. ❖ Key Counter Management Specify that functions t hat you want to manage wit h the key counter. •C o p i e r • Facsimile •P r i n t e r •S c a n n e r ❖ Extended Security Specify whether or not to use the exte nded security funct[...]

Administrator Tools 61 2 ❖ LDAP Search Specify whether or not to use the LDAP server for searching. The default setting is On . If you select [ Off ] , [ Search LDAP ] does not appear on the searching display. ❖ AOF (Always On) Specify whether or no t to use Auto Off. The default setting is On . ❖ Firmware Version You can check the version of[...]

System Settings 62 2 Program/Change/Delete LDAP Server This section explains how to program the LDAP server settings. Programing / Changing the LDAP server A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Prog/Chnge/Del LDAP S[...]

Administrator Tools 63 2 G Press the { OK } after setting each i tem. For details about specifying the settin gs, see "Programming the LDAP Server". H Press [ Exit ] . I Press the { User Tools/Counter } key. Reference p.64 “Programming the LDAP Server” Deleting the progra mmed LDAP server A Select [ System Settings ] using {U} or {T} [...]

System Settings 64 2 Programming the LDAP Server This section ex plains how to sp ecify the LDAP server settings. Entering an identification name A Select [ Name ] using {U} or {T} , and then press the { OK } key. Register a name for the LDAP server to appear on the server selection screen of the LDAP search operation. B Enter the name and then pre[...]

Administrator Tools 65 2 Entering the search base A Select [ Search Base ] using {U } or {T} , and then press the { OK } key. Select a route folder to st art the search. E-mail addresses regi stered in the se- lected folder are search targ ets. B Enter the Search Base, and then press the { OK } key. For example, if the search target is th e sales d[...]

System Settings 66 2 Starting SSL communication A Select [ SSL ] using {U} or {T} , and then press the { OK } key. B Select [ On ] using {U} or {T} , and then press the { OK } key. Use SSL to communicate with the LDAP server. To use SSL, the LDAP se rver must support SSL. When SSL is set to [ On ] , the port number automa tically changes to "6[...]

Administrator Tools 67 2 Entering the user name and password A Enter the user name, and then press the { OK } key. When [ On ] or [ High Security ] is selected for the authenticati on setting, use the administrator account name and passwor d. Do not enter the administrator account name and password when using authenti cation for individual users or[...]

System Settings 68 2 Testing the connection A Press [ Con.Test ] . Access the LDAP server to check the prop er connection is established. Check authentication works accordi ng to the authentication settings. B Press [ Exit ] . Setting search conditions A Select [ Search Conditions ] using {U} or {T} , and then press the { OK } key. If the connectio[...]

Administrator Tools 69 2 C Enter attribute, and then press the { OK } key. The attribute value may change depe ndin g on the server environment. Check the attribute value complies with your server environment be fore setting it. You can leave items blank, but you cannot leave attributes blank when searching for e-mail addr esses from the LDAP serve[...]

System Settings 70 2[...]

71 3. Copier Features This chapter describes user tools in the Copier Features menu. For details on how to access Copier Features , see "Accessing User Tools". Copier Features This section describes the user tools in Copier Features. Default settings are shown in bold type . ❖ Auto Tray Switching If you load paper of the same size an d [...]

Copier Features 72 3 ❖ Original Type Setting You can adjust copy finish quality leve l according to orig inal type. You can choose thes e functions afte r selecting [ Original Type 1 (Text) ] or [ Original Type 2 (Photo) ] . •T e x t M o d e 1 normal text originals •T e x t M o d e 2 newspapers, semi-transparent originals (reverse side print [...]

Copier Features 73 3 ❖ Original Count Display You can set to display the count of orig inals and copying pages on the display when [ On ] is selected . The default setting is Off . ❖ Reproduction Ratio You can select which reduce, enlarge, or input ratio is show n on the dis play with priority when [ Reduce ] or [ Enlarge ] is selected. Reduce [...]

Copier Features 74 3[...]

75 4. Fax Features This chapter describes user tools in the Fax Features menu. For details on how to access Fax Features, se e "Accessing User Tools". General Settings/Adjust This section describe s th e user tools in the General Settings/Adjust menu under Fax Features. Default settings are shown in bold type . ❖ Adjust Sound Volume Adj[...]

Fax Features 76 4 ❖ Set User Function Key1-3 Frequently used functions programmed as User Function keys are sh own on the menu immediately after the power is turned on. The User Function k eys can be programmed with the fo llowing items: • Print Jour nal • TX File Status (Transmission Fil e Status) • RX File Status (Rec eption File Status) [...]

Reception Settings 77 4 Reception Settings This section describes the user tools in the Reception Settin gs menu un der Fax Features. Default settings are shown in bold type . ❖ Switch Reception Mode Specify the method for receiving fax messages. The default setting is Auto Reception . ❖ RX Mode Auto Switch Time Specify the number of rings with[...]

Fax Features 78 4 E-mail Settings This section describes the user tools in the E-mail Settings menu under Fax Fea- tures. Default settings are shown in bold type . ❖ Internet Fax Settings You can select to display or not. When you want to send an Inter- net Fax, set On to display t he icon. The default setting is Off . ❖ Maximum E-mail Size Use[...]

E-mail Settings 79 4 ❖ SMTP RX File Delivery This functio n is available o n systems that allo w routing of e-ma il received via SMTP. The default setting is Off . When an authorized e-mail is set, e-mail received from addresses that do not match the authorized address is discar ded and an error me ssage is returned to the SMTP server. The author[...]

Fax Features 80 4 IP-Fax Settings This section describes the us er tools in the IP-Fax Se ttings menu under Fa x Fea- tures. Default settings are shown in bold type . Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP se rver, and the gateway to G3 fax if nec- essary. Check the settings o f the network to which this machine is c[...]

IP-Fax Settings 81 4 ❖ SIP Settings Set the SIP server's IPv4 a ddress and SIP user name. To use the SIP server, set th e parameter setting list (switch 34, bit 1) to "On ". The default is "Off". A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ IP-Fax Settings ] using {U} or {T} , and[...]

Fax Features 82 4 ❖ Gateway Settings Register, change, or delete the gateway used for transmission to IP-Fax. Reg- ister to use the gateway with out using the gatekeeper/SIP server. Program/Change: A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ IP-Fax Settings ] using {U} or {T} , and then press the { OK } [...]

Administrator Tools 83 4 Administrator Tools This section describes the user tools in the Administrator T ools Settings menu under Fax Features. Default settings are shown in bold type . ❖ Print Journal Prints a Journal. Up to 50 of the latest results of transmission/delivery results can be checked on this machine. You can also print the jo urnal[...]

Fax Features 84 4 ❖ Folder TX Result Report When a folder is included i n the fo rwarding destinatio n or the forwarding destination by special sender, the specifie d destination will be notified of the results of forwarding. To forward to two or more destinations , specify group destination. For infor- mation about how to specify group dest inat[...]

Administrator Tools 85 4 ❖ Select Dial/Push Phone Use this function to select a line type. Dial and Push lines are available for select ion. The default setting is Push Phone . This function is not available in some areas. A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T}[...]

Fax Features 86 4 Registering Fax Information You can send informatio n to the other part y when transmitting or receiving a fax document. This information is shown o n the display of the other machine and printed as a report. The fol low ing information can be sent. Important ❒ You can confirm programmed settings from the Parameter Settings List[...]

Registering Fax Information 87 4 Registering Fax Information A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ General Settings/Adjust ] using {U} or {T} , and then press t he { OK } key. C Select [ Program Fax Information ] using {U} or {T} , and then press the { OK } key. D Select fax information you want to p[...]

Fax Features 88 4 Programming/Changing Fax Header A Select [ Fax Header ] using {U} or {T} , and then press the { OK } key. B Enter the fax header, and then press the { OK } key. To change the programmed Fax Header, press the { Clear/Stop } key, and then enter again. Note ❒ You can regist er up to 32 ch aracters in the Fax Header. ❒ You can use[...]

Registering Fax Information 89 4 Note ❒ You can register "Own Na me" using up to 20 alphanumeric characters and symbols. Reference "Entering Text", About This Machine Programming/Changing Own Fax Number A Select [ Own Fax Number ] using {U} or {T} , and then press the { OK } key. B Enter the source fax number using th e number[...]

Fax Features 90 4 Deleting Fax Information A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ General Settings/Adjust ] using {U} or {T} , and then press t he { OK } key. C Select [ Program Fax Information ] using {U} or {T} , and then press the { OK } key. D Select fax information you want to delete using {U} or[...]

Registering Fax Information 91 4 F Press the { OK } key. G Press the { User Tools/Counter } key.[...]

Fax Features 92 4 Forwarding Print documents received an d forward to a specif ied End Receiver. This is useful if, for example, you are visiting another o f f i c e a n d w o u l d l i k e a c o p y o f y o u r d o c - uments to be sent to that office. You can also specify a "folder" as the forwarding destination. Important ❒ To use th[...]

Forwarding 93 4 Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destinat ion. How ever maxi mum of 100 desti- nations can be specified in a group. A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator[...]

Fax Features 94 4 F Press the { User Tools/Counter } key. Reference p.96 “Parameter Setting” (switch 21, bit 3) p.194 “Registering Folders” Canceling Receiver Settings A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Forw[...]

Forwarding 95 4 Printing a Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between fo rwarded and normally received docu- ments. Specify whether or not to print a Forwar ding Mark in the "Parameter Setting" (switch 02, bit 0). The default i s "ON&qu[...]

Fax Features 96 4 Parameter Setting Parameter Setting allow y ou to customize various sett ings to suit y our needs. To change function settings, set the Parameter Switch es. ❖ Switches and Bits Each parameter setting has a set of switches, and each of the switches consist of eight bits, whose values are "0" or "1". The right [...]

Parameter Setting 97 4 05 2,1 Substitute the reception when the machine cannot print (because all paper trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled un- conditionally (Free) 01: Enabled when Own Name / Own Fax Number is received 11: Disabled (Reception off) 05 5 Print sheet is limited to that which h[...]

Fax Features 98 4 19 1 Sort Journal by line type Off On 20 0 Reprint documents that could not be printed using LAN-Fax Driver Off On 20 5,4,3,2 Reprinting time of stored docu- ments in memory that could not be printed using LAN-Fax Driver when document reprint (switch 20, bit 1) has been set to on. 0000: 0 minute 0001: 1 minute 0010: 2 minutes 0011[...]

Parameter Setting 99 4 Changing the Us er Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Setting may require opti ons, or other setti ngs may need to be made befor ehand. ❒ It is recommended that you print and store the "Parameter Settings List" when you program or change paramet er [...]

Fax Features 100 4 F Select the bit number you want to change. When the bit number is pressed, the current valu e switches betwee n 1 and 0. Repeat step F to change another bit nu mber for the same switch. G Press the { OK } key. H Repeat steps E and F to change the switch settings. I After all the settings are finished, press the { User Tools/Coun[...]

Parameter Setting 101 4 Printing the Parameter Settings List Print this list to see the current Parame ter Settings. However, only items of im- portance or often-use d item s are included in the list. A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { [...]

Fax Features 102 4 Home Position Specify the type of origi nal immediately after t he power is turned on and when the { Clear Modes } key is pres sed. ❖ Home Position •I m a g e D e n s i t y Allows one of five image density step s to be set as t he home position. For details, see "Image Density (Contrast)", Facsimile Reference. •R [...]

Home Position 103 4 ❖ Home Position Parameter List For details about setti ng parameters, see "Parame ter Setting". Do not change switches other th an those listed. Reference p.96 “Parameter Setting” "Image Density ( Contrast) ", Facsim ile Reference "Resolution", Facsimile Reference "Original Type", Fa[...]

Fax Features 104 4 Changing the Home Position A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Parameter Setting ] using {U} or {T} , and then press the { OK } key. D Select [ Home Position ] using {U} or {T} , and then press the[...]

Home Position 105 4 G Press the { OK } key.[...]

Fax Features 106 4 Program Special Sender By programming particular senders in ad vance, you can set the follo wing func- tion for each sender: •A u t h o r i z e d R X •F o r w a r d i n g •M e m o r y L o c k Use Own Name or O wn Fax Number to prog ram your senders. If the sender has a machine of the same ma nufacturer, program an Own Name [...]

Program Special Sender 107 4 Note ❒ You cannot pr ogram senders as S pecial Senders if they do not ha ve Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate betw een Polling Reception and Free Polling documents from Special Senders. ❒ You cannot use the follo wing functions wit h Internet Fax receptions. •A u t h o r i[...]

Fax Features 108 4 Forwarding Print received documents, and then tr ansfer them to those receivers pro- grammed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ❒ To use this fun ction, program your Sp ec ial Senders, and then select "On" for [...]

Program Special Sender 109 4 Programming/Changing Special Senders Program and change Special Senders. A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Program Special Sender ] using {U} or {T} , and then press the { OK } key. D S[...]

Fax Features 110 4 F Enter the sender name, and then press the { OK } key. Enter a destination name using Own Name or Own Fax Numbe r. G Select [ Full Agreement ] or [ Partial Agreement ] using {U} or {T} , and then press the { OK } key. H Select items using {U} or {T} , and then press the { OK } key. You must select only the item you want to progr[...]

Program Special Sender 111 4 Authorized RX (Authorized Reception) Specify when programming a Special Sender. A Select [ Authorized RX ] using {U} or {T} , and then press the { OK } key. B Select [ On ] or [ Off ] using {U} or {T} , and then press the { OK } key. Forwarding Specify when programming a Special Sender. Important ❒ One forward destina[...]

Fax Features 112 4 C Specify an End Receiver using the Quick Dial keys or [] , and then press the { OK } key. D Press the { OK } key. Note ❒ Selecting [ Same as Basic Settings ] will result in the same setting made for [ Forwarding ] under [ Administrator Tools ] . ❒ Press the button o n the right of the display to switch the dest ination be- t[...]

Program Special Sender 113 4 Memory Lock Specify when programming a Special Sender. A Select [ Memory Lock ] using {U} or {T} , and then press the { OK } key. B Select [ On ] or [ Off ] using {U} or {T} , and then press the { OK } key. Note ❒ Selecting [ Same as Basic Settings ] will result in the same setting made for [ Program Memory Lock ID ] [...]

Fax Features 114 4 D Select [ Initial Set Up ] using {U} or {T} , and then press the { OK } key. E Select [ Authorized R eception ] or [ Special RX Function ] using {U} or {T} , and then press the { OK } key. F Select [ On ] or [ Off ] using {U} or {T} , and then press the { OK } key. G Press the { User Tools/Counter } key. Deleting a Special Sende[...]

Program Special Sender 115 4 C Select [ Program Special Sender ] using {U} or {T} , and then press the { OK } key. D Select [ Delete Special Sender ] using {U} or {T} , and then press the { OK } key. E Select the sender you want to delete using {U} or {T} , and then press the { OK } key. F Press [ Yes ] . To cancel deleting a special sender, press [...]

Fax Features 116 4 Printing Special Sender List You can display programmed Special Senders. A Select [ Fax Features ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Program Special Sender ] using {U} or {T} , and then press the { OK } key. D Select [ Pr[...]

117 5. Printer Features This chapter describes u ser tools in th e Printer Features menu. For details on how to access Printer Feature s , see "Accessing User Tools". List/Test Print This section describe s th e user tools in the Test Print menu under Printe r Fea- tures. These items are related to test print, including printing the Confi[...]

Printer Features 118 5 Note ❒ The layout of th e list produced by the test print is fixed to A4 (letter size). We re c om m en d yo u lo a d A 4 or l et t er s iz e pa p er ( pl ain or r ec y cl e d) i n on e o f t he paper trays. ❒ The tray that contains A4 (letter) size paper is automatically selected. If A4 (letter) size paper is not loaded [...]

Maintenance 119 5 Maintenance This section de scribes the user to ols in the Mainten ance menu under P rinter Fea- tures. Default settings are shown in bold type . ❖ List/Test Print Lock You can Lock the [ List/Test Print ] menu. The default setting is Off . Reference p.4 “Accessing User Tools” p.39 “System Settings”[...]

Printer Features 120 5 System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type . ❖ Print Error Report Select this to have an error report prin ted when a printer or memory error occurs. The default setting is Off . ❖ Auto Continue You can select this to enable Auto Cont inu[...]

System 121 5 ❖ Toner Saving You can save toner . The default setting is Off . ❖ Printer Language Specify the printer language. The default setting is Auto . ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4 and LT) feature. The default setting is Off . ❖ Page Size You can select the default paper size. • The paper size yo[...]

Printer Features 122 5 ❖ RAM Disk You can specify how much data the RAM disk can hold. If you do not want to use the RAM disk, select [ 0 MB ] . This setting does not appear if the function upgrade opti on is installe d. The default setting is 4 MB . Note ❒ Setting of [ Bypass Tray Priority ] is for bypass tray only. Reference p.4 “Accessing [...]

Host Interface 123 5 Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type . ❖ I/O Buffer You can set the size of the I/O Buffer. No rmally it is not necessary to change this setting. The default setting is 128 KB . ❖ I/O Timeout You can set how many secon[...]

Printer Features 124 5 PCL Menu This section descr ibes the user to ols in the PCL Menu under Printer Features. Default settings are shown in bold type . ❖ Orientation You can set the page orientation. The default setting is Portrait . ❖ Form Lines You can set the nu mber of lines pe r page. The default setting is 64 (Metric version) / 60 (Inch[...]

PCL Menu 125 5 ❖ Courier Font You can select a courier font type. The default setting is Regular . ❖ Ext. A4 Width You can extend the printing area wi dth (when printing on A4 sheet with PCL). The default setting is Off . When the setting is On, the width wi ll be 8 1 / 2 inches. ❖ Append CR to LF When set to On, a carriage return will follow[...]

Printer Features 126 5 PS Menu This section descr ibes the user to ols in the PS Menu under Printer Features. Default settings are shown in bold type . This menu appears only when the opti onal PostScript 3 unit is i nstalled. ❖ Data Format You can select a data format. The default setting is TBCP . This setting is not effective when operating th[...]

PDF Menu 127 5 PDF Menu This section descr ibes the user to ols in the PDF Menu under Printer Features. Default settings are shown in bold type . ❖ Change PDF Password Set the password for the PDF file executi ng PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using on the Web Image Mo nitor,[...]

Printer Features 128 5[...]

129 6. Scanner Features This chapter descri bes user tool s in th e Scanne r Features menu. For deta ils on how to access Scanner Features , see "Accessing User Tools". Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. Default settings are shown in bold type . ❖ Default Scan Settings V[...]

Scanner Features 130 6 ❖ Colour Mode Priority Specify whether to scan original s in Full Colour or Black & White mode. The default setting is Black & White . Reference p.4 “Accessing User Tools” "Specifying S end Options", Scan ner Reference[...]

Destination List Settings 131 6 Destination List Settings This section descr ibes the user to ols in the Destination List Settings menu under Scanner Features. Default settings are shown in bold type . Select the defaults for the display priority and the titles fo r the destination list of e-mail and delivery server. ❖ Dest. List Priority 1 Selec[...]

Scanner Features 132 6 Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type . This section explains how t o set the defa ults for settings such as the compression level for the scan file and switching to and from the network TWAIN scan ner function. Details of [...]

Send Settings 133 6 ❖ Print&Del. Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/del ivery re sults reach 10 0, select whe ther to prin t the delivery journal. Depending on security settings, the journal might not be printed. The default setting is Print and Delete All . •P [...]

Scanner Features 134 6 ❖ E-mail Informatn. Language Select the language in which e-mail info rmation such as title, date, adminis- trator mail address is sent. Select one of the fo llowing 20 languages: British English, American English, Ge rman, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish , Hungarian, Norwegian, [...]

135 7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book Registering information such as the names of users and their e-mail addresses in the Address Book al[...]

Registering Addresses and Users for Facsimile/Scanner Functions 136 7 ❖ Protection You can set protection codes to stop send er's name from bein g used or folders from being accessed without authorization. ❖ Fax Settings You can register f ax numbers, line, fax h eader and select la bel insertion. When using IP-Fax, you can regi ster the I[...]

Address Book 137 7 ❖ Folder Information You can register the protocol, path name and ser ver name. •S M B •F T P •N C P ❖ Register Group to You can put registered e-mail and fol der destinations into a group for easier management. Note ❒ Using [ Address Management Tool ] in SmartDeviceMonitor for Admin, you can backup Address Book data.[...]

Registering Addresses and Users for Facsimile/Scanner Functions 138 7 Managing names in the Address Book By registering a name be forehand, you can specify e-mail and folder destina- tions simply by selecting the Quick Dial keys. Reference p.140 “Registering Names” Sending fax by Quick Dial Register a fax number in the Address B ook so you can [...]

Address Book 139 7 Preventing unauthorized user acce ss to shared folders from the machine After registering a protection cod e, you can specify the object of protection to prevent an e-mail destin at ion from being used without permi ssion. You can prevent unauthorized access to registered folders. Reference p.249 “Registering a Protection Code?[...]

Registering Addresses and Users for Facsimile/Scanner Functions 140 7 Registering Names Register user informatio n including their names. The user name is useful fo r selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 150 names. Registering Names This secti on describes how to r[...]

Registering Names 141 7 E Enter the registration number you wa nt to program using the number keys or the Quick Dial keys, and then press the { OK } key. When you register a new Reg. No., currently available numbers are automa t- ically displayed. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. F Enter [...]

Registering Addresses and Users for Facsimile/Scanner Functions 142 7 Changing a Registered Name This section descr ibes how to change a name. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U[...]

Registering Names 143 7 F Enter the new name, and then press the { OK } key. G To change a registration number, press [ Reg. No. ] . Using the number keys or a Quick Dial key, enter a new number, and then press the { OK } key. H Press the { OK } key. I Press the { User Tools/Counter } key. Reference "Entering Text", About This Machine[...]

Registering Addresses and Users for Facsimile/Scanner Functions 144 7 Deleting a Registered Name This section descr ibes how to delete a name. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U[...]

Registering Names 145 7 F Press [ Yes ] . G Press the { User Tools/Counter } key.[...]

Registering Addresses and Users for Facsimile/Scanner Functions 146 7 Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functio ns associated w ith each user code are th e same. If you ch ange or delete user codes, management data and li mits ass ociated wit h that co de be- come invalid.[...]

Authentication Information 147 7 Registering a User Code This secti on describes ho w to register a user code. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then press the { [...]

Registering Addresses and Users for Facsimile/Scanner Functions 148 7 F Press the { OK } key. G Press [ Details ] . H Select [ Auth. Info ] using {U} or {T} , and then press the { OK } key. I Select [ User Code ] using {U} or {T} , and then press the { OK } key. J Enter the user code using the number keys, and then press the { OK } key. If you have[...]

Authentication Information 149 7 L Select the function you want to set the user code for using {V} , and then press the { OK } key. M Press the { Escape } key. N Press [ End ] . O Press the { OK } key. P Press the { User Tools/Counter } key. Note ❒ You can enter a one-to eight-digi t user code. ❒ For registration of a na me, see "Registeri[...]

Registering Addresses and Users for Facsimile/Scanner Functions 150 7 Changing a User Code This section descr ibes how to change a user code. Important ❒ Even if you change a user code, th e counter value will not be cleared. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} [...]

Authentication Information 151 7 F Press the { OK } key. G Press [ Details ] . H Select [ Auth. Info ] using {U} or {T} , and then press the { OK } key. I Select [ User Code ] using {U} or {T} , and then press the { OK } key. J Enter the new user code using the number keys, and then press the { OK } key. K Select [ Function Permissions ] using {U} [...]

Registering Addresses and Users for Facsimile/Scanner Functions 152 7 L Select the function you want to change the user code for using {U} or {T} , then confirm it by pressing {V} , and then press the { OK } key. M Press the { Escape } key. N Press [ End ] . O Press the { OK } key. P Press the { User Tools/Counter } key. Note ❒ To change the name[...]

Authentication Information 153 7 Deleting a User Code This section descri bes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C[...]

Registering Addresses and Users for Facsimile/Scanner Functions 154 7 F Press the { OK } key. G Press [ Details ] . H Select [ Auth. Info ] using {U} or {T} , and then press the { OK } key. I Select [ User Code ] using {U} or {T} , and then press the { OK } key. J Press the { Clear/Stop } to delete the user code, and then press the { OK } key. K Pr[...]

Authentication Information 155 7 L Press [ End ] . M Press the { OK } key. N Press the { User Tools/Counter } key. Note ❒ To delete a name entirely, se e "Deleting a Registe red Name". Reference p.144 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. A [...]

Registering Addresses and Users for Facsimile/Scanner Functions 156 7 D Select [ Display ] using {U} or {T} , and then press the { OK } key. E Select the function you want to display the counter for using {U} or {T} , and then press the { OK } key. Counters for individual function us age under each user code appear. F Press the { OK } key. G Press [...]

Authentication Information 157 7 Printing the Counter for Each User This section descr ibes how to prin t the counter for each user. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Disp./Print User Counter ] using {U} or {T} [...]

Registering Addresses and Users for Facsimile/Scanner Functions 158 7 G Select the user to print. If you select [ Manual ] in step F , enter the user code and then press the { OK } key. If you select [ Display List ] in ste p F , confirm the user code using {V} and then press the { OK } key. H Select the function you want to print the counter for u[...]

Authentication Information 159 7 Printing the Counter for All User This section descr ibes how to prin t the counter for al l user. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Disp./Print User Counter ] using {U} or {T} ,[...]

Registering Addresses and Users for Facsimile/Scanner Functions 160 7 G Press the { Start } key. H Press the { User Tools/Counter } key. Clearing the Number of Prints This section descr ibes ho w to clear the coun ter. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , [...]

Authentication Information 161 7 E Select [ Per User ] using {U} or {T} , and then press the { OK } key. F Select the path destination procedure using {U} or {T} , and then press the { OK } key. G Select the user to clear If you select [ Manual ] in step F , enter the user code and then press the { OK } key. If you select [ Display List ] in ste p [...]

Registering Addresses and Users for Facsimile/Scanner Functions 162 7 J If you want to clear the co unter for all users, select [ All Users ] using {U} or {T} , and then press the { OK } key. K Select the function you want to clear the counter for using {U} or {T} , then confirm it by pressing {V} , and then press the { OK } key. L Press [ Yes ] . [...]

Fax Destination 163 7 Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the fax function. • It is easy to select the fax destina tion if you register "Name" for the fax desti- nation. • You can register fax destinations by selecting them[...]

Registering Addresses and Users for Facsimile/Scanner Functions 164 7 ❖ Label insertion Use label insertion to prin t information such as the destination name on the sheet printed out at the destina tion. Data is printed as follows: •D e s t i n a t i o n N a m e The destination na me specified in [ Fax Destination ] is printed with "To&qu[...]

Fax Destination 165 7 Fax Destination This secti on describes ho w to register a fax number. Registering a Fax Destination A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then [...]

Registering Addresses and Users for Facsimile/Scanner Functions 166 7 F Press the { OK } key. G Press [ Details ] . H Select [ Fax Settings ] using {U} or {T} , and then press the { OK } key. I Enter the fax number using the number keys, and then press the { OK } key. J Specify optional settings such as "S UB Code", "SEP Code", [...]

Fax Destination 167 7 M Press the { User Tools/Counter } key. Note ❒ After entering a fax number, be sure to pr ess the { OK } key. If you press th e { Escape } key without pressing the { OK } key, the entered number is not registered. ❒ When a group is registered, you can al so add this fax destination to th e group. For details about register[...]

Registering Addresses and Users for Facsimile/Scanner Functions 168 7 D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing t[...]

Fax Destination 169 7 J Press [ End ] . K Press the { OK } key. L Press the { User Tools/Counter } key. Note ❒ To change the name, see "Changing a Name". Reference p.170 “Changing a fax number” p.171 “Programming the SUB Code” p.172 “Programming the SEP Code” p.173 “Setting the International TX Mode” p.174 “Setting lab[...]

Registering Addresses and Users for Facsimile/Scanner Functions 170 7 C Select [ Register as ] using {U} or {T} , and then press the { OK } key. D Select [ Sender Only ] using {U} or {T} , and then press the { OK } key. E Press the { Escape } key. F Press [ End ] . G Press the { OK } key. Reference p.147 “Registering a User Code” Changing a fax[...]

Fax Destination 171 7 Programming the SUB Code A Press [ Option ] . B Select [ SUB Code ] using {U} or {T} , and then press the { OK } key. C Enter the SUB Code using the number keys and then press the { OK } key. D Enter the password using the number keys and then press the { OK } key. E Press [ Exit ] .[...]

Registering Addresses and Users for Facsimile/Scanner Functions 172 7 Programming the SEP Code A Press [ Option ] . B Select [ SEP Code ] using {U} or {T} , and then press the { OK } key. C Enter the SEP Code using the number keys and then press the { OK } key. D Enter the password using the number keys and then press the { OK } key. E Press [ Exit[...]

Fax Destination 173 7 Setting the International TX Mode A Press [ Option ] . B Select [ International TX Mode ] using {U} or {T} , and then press the { OK } key. C Select [ On ] or [ Off ] using {U} or {T} , and then press the { OK } key. D Press [ Exit ] .[...]

Registering Addresses and Users for Facsimile/Scanner Functions 174 7 Setting label insertion When Label Insertion is set to ON, the receiver's name an d standard messages are printed on the fax message when it is received at the ot her end. A Press [ Option ] . B Select [ Label Insertion ] using {U} or {T} , and then press the { OK } key. C S[...]

Fax Destination 175 7 Deleting a registered Fax Destination Important ❒ If you delete a destination that is a sp ecified delivery destin ation, messages to its registered personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. A Select [ System Settings ] using {U} or {T}[...]

Registering Addresses and Users for Facsimile/Scanner Functions 176 7 F Press the { OK } key. G Press [ Details ] . H Select [ Fax Settings ] using {U} or {T} , and then press the { OK } key. I Press the { Clear/Stop } key to delete the fax number, then press the { OK } key. J Press [ End ] . K Press the { OK } key.[...]

Fax Destination 177 7 L Press the { User Tools/Counter } key. Note ❒ When you want to delete a user code along w ith the user itse lf, see "Delet- ing a User". Reference p.144 “Deleting a Registered Name” IP-Fax Destination This secti on describes ho w to register a IP-Fax destinati on. Reference For details about sending an IP-Fax,[...]

Registering Addresses and Users for Facsimile/Scanner Functions 178 7 D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing[...]

Fax Destination 179 7 J Select the protocol using {U} or {T} , and then press the { OK } key. K Enter the IP-Fax destination and then press the { OK } key. L Press [ Option ] to select the items to be set. M Press the { OK } key. N Press [ End ] . O Press the { OK } key. P Press the { User Tools/Counter } key. Note ❒ For registration of a na me, [...]

Registering Addresses and Users for Facsimile/Scanner Functions 180 7 Changing a Registered IP-Fax Destination A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then press the { [...]

Fax Destination 181 7 F Press the { OK } key. G Press [ Details ] . H Select [ Fax Settings ] using {U} or {T} , and then press the { OK } key. I Enter again the item to be changed. J Press [ End ] . K Press the { OK } key. L Press the { User Tools/Counter } key. Note ❒ To change the name, see "Changing a Name". Reference p.169 “Using[...]

Registering Addresses and Users for Facsimile/Scanner Functions 182 7 Changing a Registered IP-Fax Destination A Press [ IP ] . B Select the new protocol using {U} or {T} , and then press the { OK } key. C Enter the new IP-Fax destination and then press the { OK } key. Deleting a Registered IP-Fax Destination If you delete a destination that is a s[...]

Fax Destination 183 7 C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify regis[...]

Registering Addresses and Users for Facsimile/Scanner Functions 184 7 H Select [ Fax Settings ] using {U} or {T} , and then press the { OK } key. I Press [ IP ] and then press the { OK } key. J Press the { Clear/Stop } key to delete the IP-Fax destination, then press the { OK } key twice. K Press [ End ] . L Press the { OK } key. M Press the { User[...]

E-mail Destination 185 7 E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address eve ry time, and can send scan files from scanner or fax function by e-mail. • It is easy to select the e-mail destin ation if you register "User (Desti nation) Name" for the e-mail destination. • You can register e-m[...]

Registering Addresses and Users for Facsimile/Scanner Functions 186 7 C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you wa nt to program using the number keys or the Quick Dial keys, and then press t[...]

E-mail Destination 187 7 H Select [ E-mail Settings ] using {U} or {T} , and then press the { OK } key. I Enter the e-mail address using the num ber keys and the Quick Dial keys, and then press the { OK } key. J Select [ E-mail/Internet Fax Dest. ] or [ Internet Fax Dest. only ] using {U } or {T} , and then press the { OK } key. K Select [ Send ] o[...]

Registering Addresses and Users for Facsimile/Scanner Functions 188 7 N Press the { User Tools/Counter } key. When a group is regi stered, other e-ma il destinations ca n be added to the group. For the registration procedure, se e "Registering a Name to Group". Note ❒ Up to 128 alphanumerical characters are usable f or the mail address.[...]

E-mail Destination 189 7 E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. Press [ Search ] to search by name, destination list, registration number, user code, fax number, e-mai[...]

Registering Addresses and Users for Facsimile/Scanner Functions 190 7 J Select [ E-mail/Internet Fax Dest. ] or [ Internet Fax Dest. only ] using {U } or {T} , and then press the { OK } key. K Select [ Send ] or [ Do not send ] to specify whether or not SMTP server is to be used using {U} or {T} , and then press the { OK } key. L Press [ End ] . M [...]

E-mail Destination 191 7 Deleting a Registered E-mail Destination A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {[...]

Registering Addresses and Users for Facsimile/Scanner Functions 192 7 F Press the { OK } key. G Press [ Details ] . H Select [ E-mail Settings ] using {U} or {T} , and then press the { OK } key. I Press the { Clear/Stop } key to delete the mail address, then press the { OK } key. J Press [ End ] . K Press the { OK } key.[...]

E-mail Destination 193 7 L Press the { User Tools/Counter } key. Note ❒ To delete a name entirely, se e "Deleting a Registe red Name". Reference p.144 “Deleting a Registered Name”[...]

Registering Addresses and Users for Facsimile/Scanner Functions 194 7 Registering Folders By registering a shared folder, you ca n send scan files to it directly. There are three types of protocol you can use: •S M B For sending files to sh ared Windows folders. •F T P Use when sending files to an FTP server. •N C P Use when sending files to [...]

Registering Folders 195 7 B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you wa nt to program using the number keys o[...]

Registering Addresses and Users for Facsimile/Scanner Functions 196 7 H Select [ Auth. Info ] using {U} or {T} , and then press the { OK } key. I Select [ Folder Authentication ] using {U} or {T} , and then press the { OK } key. J Select [ Specify Other Auth. Info ] using {U} or {T} , and then press [ User ] . K Enter the login user name, and then [...]

Registering Folders 197 7 N Enter the password again to confirm, and then press the { OK } key. O Press the { OK } key. P Press the { Escape } key. Q Select [ Folder Info ] using {U} or {T} , and then press the { OK } key. R Select [ SMB ] using {U} or {T} , and then press the { OK } key. S Select [ Manual Entry ] or [ Browse Network ] to specify t[...]

Registering Addresses and Users for Facsimile/Scanner Functions 198 7 T Press [ Com.Test ] to check the path is set correctly. U Press [ Exit ] . V Press the { Escape } key. W Press [ End ] . X Press the { OK } key.[...]

Registering Folders 199 7 Y Press the { User Tools/Counter } key. Note ❒ For registration of a na me, see "Registering Names". ❒ You can enter up to 64 char acte rs for the user name. ❒ You can enter up to 64 characters for the password. ❒ If the connection test fa ils, chec k the settings, and then try again. ❒ When [ Do not Sp[...]

Registering Addresses and Users for Facsimile/Scanner Functions 200 7 Locating the SMB folder using Browse Network A Select [ Browse Network ] using {U} or {T} , and then press the { OK } key. B Select a work group using the scroll keys, and then press the { OK } key. The client computer s sharing t he sa me network as the machine appear. Network d[...]

Registering Folders 201 7 If a Login Screen Appears This section e xplains how to lo g in to the machine if a login screen appears when you try to access a folder by browsing th e network. The login screen appears if you have not specified folder authentication, or if an incorrect user name or password has been entered fo r folder authentication. A[...]

Registering Addresses and Users for Facsimile/Scanner Functions 202 7 C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the[...]

Registering Folders 203 7 I Select [ SMB ] using {U} or {T} , and then press the { OK } key. J Select [ Manual Entry ] or [ Browse Network ] to specify the path entry method us- ing {U} or {T} , and then press the { OK } key. To specify a folder, you can either enter the path manually or locate the folder by browsing the network. See "Locatin [...]

Registering Addresses and Users for Facsimile/Scanner Functions 204 7 O Press [ End ] . P Press the { OK } key. Q Press the { User Tools/Counter } key. Note ❒ To change the name, see "Changing a Registere d Name". Reference p.199 “Locating the SMB folder manua lly” p.200 “Locating the SMB folder using Browse Network” p.142 “Ch[...]

Registering Folders 205 7 C Enter each item again. Reference p.208 “Registering an FTP Folder” p.219 “Registering an NCP folder” Deleting the SMB registered folder A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Addre[...]

Registering Addresses and Users for Facsimile/Scanner Functions 206 7 E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. Press [ Search ] to search by name, destination list, regi[...]

Registering Folders 207 7 J Press [ Yes ] . K Press the { Escape } key twice. L Press [ End ] . M Press the { OK } key. N Press the { User Tools/Counter } key. Note ❒ To delete a name entirely, se e "Deleting a Registe red Name". Reference p.144 “Deleting a Registered Name”[...]

Registering Addresses and Users for Facsimile/Scanner Functions 208 7 Using FTP to Connect Note ❒ T o re gi st e r a sh ar ed f o l de r c on fi g u r ed in Wi nd o w s , s ee "U s i n g S MB to Co n- nect". ❒ To register a folder in an NetWare server, see "Using NCP to Connect". Reference p.194 “Using SMB to Connect” p.[...]

Registering Folders 209 7 E Enter the registration number you wa nt to program using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. Press [ Search ] to search by name, destination list, registration number, user code, fax number, e-[...]

Registering Addresses and Users for Facsimile/Scanner Functions 210 7 K Enter the login user name, and then press the { OK } key. L Press [ Password ] . M Enter the password, and then press the { OK } key. N Enter the password again to confirm, and then press the { OK } key. O Press the { OK } key. P Press the { Escape } key.[...]

Registering Folders 211 7 Q Select [ Folder Info ] using {U} or {T} , and then press the { OK } key. R Select [ FTP ] using {U} or {T} , and then press the { OK } key. S Enter the server name, and then press the { OK } key. T If you want to change the port number, enter the new port number, and then press the { OK } key. Otherwise, just press the {[...]

Registering Addresses and Users for Facsimile/Scanner Functions 212 7 W Press [ Exit ] . X Press the { Escape } key. Y Press [ End ] , and then press the { OK } key. Z Press the { User Tools/Counter } key. Note ❒ For registration of a na me, see "Registering Names". ❒ You can enter up to 64 char acte rs for the user name. ❒ You can [...]

Registering Folders 213 7 Changing the FTP registered folder A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U} or[...]

Registering Addresses and Users for Facsimile/Scanner Functions 214 7 F Press the { OK } key. G Press [ Details ] . H Select [ Folder Info ] using {U} or {T} , and then press the { OK } key. I Select [ FTP ] using {U} or {T} , and then press the { OK } key. J To change the server name, enter the new server name, and then press the { OK } key. Other[...]

Registering Folders 215 7 L To change the path, enter the new path, and then press the { OK } key. Otherwise, just press the { OK } key. M Press [ Com.Test ] to check the path is set correctly. N Press [ Exit ] . O Press the { Escape } key. P When you have finished making changes, press [ End ] . Q Press the { OK } key.[...]

Registering Addresses and Users for Facsimile/Scanner Functions 216 7 R Press the { User Tools/Counter } key. Note ❒ To change the name, see "Changing a Registere d Name". Reference p.142 “Changing a Registered Name” "Entering Text", About This Machine Changing the protocol A Select [ SMB ] or [ NCP ] using {U } or {T} , a[...]

Registering Folders 217 7 Deleting the FTP registered folder A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U} or[...]

Registering Addresses and Users for Facsimile/Scanner Functions 218 7 F Press the { OK } key. G Press [ Details ] . H Select [ Folder Info ] using {U} or {T} , and then press the { OK } key. I Select the protocol which is not currently selected using {U} or {T} , and then press the { OK } key. A confirmation message appears. J Press [ Yes ] . K Pre[...]

Registering Folders 219 7 L Press [ End ] . M Press the { OK } key. N Press the { User Tools/Counter } key. Note ❒ To delete a name entirely, se e "Deleting a Registe red Name". Reference p.144 “Deleting a Registered Name” Using NCP to Connect Note ❒ T o re gi st e r a sh ar ed f o l de r c on fi g u r ed in Wi nd o w s , s ee &qu[...]

Registering Addresses and Users for Facsimile/Scanner Functions 220 7 B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number [...]

Registering Folders 221 7 G Press [ Details ] . H Select [ Auth. Info ] using {U} or {T} , and then press the { OK } key. I Select [ Folder Authentication ] using {U} or {T} , and then press the { OK } key. J Select [ Specify Other Auth. Info ] using {U} or {T} , and then press [ User ] . K Enter the login user name, and then press the { OK } key. [...]

Registering Addresses and Users for Facsimile/Scanner Functions 222 7 M Enter the password, and then press the { OK } key. N Enter the password again to confirm, and then press the { OK } key. O Press the { OK } key. P Press the { Escape } key. Q Select [ Folder Info ] using {U} or {T} , and then press the { OK } key. R Select [ NCP ] using {U} or [...]

Registering Folders 223 7 S Select the connection type using {U} or {T} , and then press the { OK } key. If you want to specify a folder in an NDS tree, press [ NDS ] . I f y o u w a n t t o s p e c - ify a folder on a NetWare server, pre ss [ Bindery ] . T Select [ Manual Entry ] or [ Browse Network ] to specify the path entry method us- ing {U} o[...]

Registering Addresses and Users for Facsimile/Scanner Functions 224 7 X Press [ End ] . Y Press the { OK } key. Z Press the { User Tools/Counter } key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 64 char acte rs for the user name. ❒ If you select [ NDS ] for the connection type, after the user name, e[...]

Registering Folders 225 7 Locating the NCP folder manually A Select [ Manual Entry ] using {U} or {T} , and then press the { OK } key. B Enter the path name, and then press the { OK } key. Note ❒ If you set "Conne ction Type" to [ NDS ] , and if the NDS tree name is "tree", the name of the context including the volume is "[...]

Registering Addresses and Users for Facsimile/Scanner Functions 226 7 C Search for the destination folder in the NDS tree or NetWare server, and then press [ Apply ] . You can press [ Up ] to switch be tween levels. D Press the { OK } key. Note ❒ Only the folders you are allo wed to access appear in [ Browse Network ] . ❒ If the langu ages used[...]

Registering Folders 227 7 D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you want to change using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. Press [ Search ] to sear[...]

Registering Addresses and Users for Facsimile/Scanner Functions 228 7 J Select the connection type using {U} or {T} , and then press the { OK } key. If you want to specify a folder in an NDS tree, press [ NDS ] . I f y o u w a n t t o s p e c - ify a folder on a NetWare server, pre ss [ Bindery ] . K Select [ Manual Entry ] or [ Browse Network ] to[...]

Registering Folders 229 7 O Press the { Escape } key. P Press [ End ] . Q Press the { OK } key. R Press the { User Tools/Counter } key. Note ❒ To change the name, see "Changing a Registere d Name". Reference p.142 “Changing a Registered Name”[...]

Registering Addresses and Users for Facsimile/Scanner Functions 230 7 Changing the protocol A Select [ SMB ] or [ FTP ] using {U} or {T} , and then press the { OK } key. A confirmation message appears. B Press [ Yes ] . Changing the protocol will clear all settings made under the previous protocol. Reference p.194 “Registering an SMB folder” p.[...]

Registering Folders 231 7 D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you want to delete using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. Press [ Search ] to sear[...]

Registering Addresses and Users for Facsimile/Scanner Functions 232 7 I Select the protocol which is not currently selected using {U} or {T} , and then press the { OK } key. A confirmation message appears. J Press [ Yes ] . K Press the { Escape } key twice. L Press [ End ] . M Press the { OK } key. N Press the { User Tools/Counter } key. Note ❒ T[...]

Registering Names to a Group 233 7 Registering Names to a Group You can register names to a group to en able easy management of e-mail address- e s a n d f o l d e r s f o r e a c h g r o u p . T o a d d n a m e s t o a g r o u p , t h e g r o u p s m u s t b e r e g - istered befor ehand. Important ❒ When using Scan to Folder function, you canno[...]

Registering Addresses and Users for Facsimile/Scanner Functions 234 7 D Select [ Program/Change ] using {U} or {T} , and then press the { OK } key. E Enter the registration number you wa nt to program using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing[...]

Registering Names to a Group 235 7 Registering Names to a Group You can put names that have been regist ered in the Address Book into a group. When registering new names, you can also register groups at the same time. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , a[...]

Registering Addresses and Users for Facsimile/Scanner Functions 236 7 F Press the { OK } key. G Press [ Details ] . H Select [ Register Group to ] using {U} or {T} , and then press the { OK } key. I Select the group name to which you want to register using {V} , and then press the { OK } key. J Press [ End ] . K Press the { OK } key. L Press the { [...]

Registering Names to a Group 237 7 Adding a Group to Another Group You can add a group to another group. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Prgrm./Change/Delete Group ] using {U} or {T} , and then press the { OK [...]

Registering Addresses and Users for Facsimile/Scanner Functions 238 7 F Press the { OK } key. G Press [ Details ] . H Select [ Register Group to ] using {U} or {T} , and then press the { OK } key. I Select the group name to which you want to register using {V} , and then press the { OK } key. J Press [ End ] . K Press the { OK } key. L Press the { [...]

Registering Names to a Group 239 7 Displaying Names Registered in Groups You can check the names or grou ps registered in each group. A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Prgrm./Change/Delete Group ] using {U} or {[...]

Registering Addresses and Users for Facsimile/Scanner Functions 240 7 F Press the { OK } key. G Press [ Details ] . H Select [ Programd. User/Group ] using {U} or {T} , and then press the { OK } key. All the user (destination) names in the specified group appear. I Press the { User Tools/Counter } key.[...]

Registering Names to a Group 241 7 Removing a Name from a Group A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Address Book Management ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U}[...]

Registering Addresses and Users for Facsimile/Scanner Functions 242 7 F Press the { OK } key. G Press [ Details ] . H Select [ Register Group to ] using {U} or {T} , and then press the { OK } key. I Select the group name from which you want to delete using {W} , and then press the { OK } key. J Press [ End ] . K Press the { OK } key. L Press the { [...]

Registering Names to a Group 243 7 Deleting a Group within Another Group A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Prgrm./Change/Delete Group ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change[...]

Registering Addresses and Users for Facsimile/Scanner Functions 244 7 F Press the { OK } key. G Press [ Details ] . H Select [ Register Group to ] using {U} or {T} , and then press the { OK } key. I Select the group you want to delete using {U} or {T} , then confirm it by pressing {W} , and then press the { OK } key. J Press [ End ] . K Press the {[...]

Registering Names to a Group 245 7 Changing a Group Name A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Prgrm./Change/Delete Group ] using {U} or {T} , and then press the { OK } key. D Select [ Program/Change ] using {U} or [...]

Registering Addresses and Users for Facsimile/Scanner Functions 246 7 F Enter the new group name using the number keys and the Quick Dial keys, and then press the { OK } key. G To change the registration number, press [ Regist. ] . H Enter the new registration number using the number keys or the Quick Dial keys, and then press the { OK } key. I Pre[...]

Registering Names to a Group 247 7 Deleting a Group A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Prgrm./Change/Delete Group ] using {U} or {T} , and then press the { OK } key. D Select [ Delete ] using {U} or {T} , and the[...]

Registering Addresses and Users for Facsimile/Scanner Functions 248 7 F Press [ Yes ] . G Press the { User Tools/Counter } key.[...]

Registering a Protection Code 249 7 Registering a Protection Code You can stop sender's names or folders being accessed by se tting a protection code. You can use this function t o protect the following: •F o l d e r s You can prevent unauthorized access to folders. •S e n d e r ' s n a m e s You can prevent misuse of sende r's n[...]

Registering Addresses and Users for Facsimile/Scanner Functions 250 7 E Enter the registration number you want to protect using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. Press [ Search ] to search by name, destination list, reg[...]

Registering a Protection Code 251 7 J Select [ None ] , [ Destination Only ] , [ Sender Only ] or [ Dest. & Sender ] using {U} or {T} , and then press the { OK } key. K Select [ Dest.Protect Obj. ] using {U} or {T} , and then press the { OK } key. L Select [ Folder ] or [ Sender ] using {U} or {T} , and then press the { OK } key. If you select [...]

Registering Addresses and Users for Facsimile/Scanner Functions 252 7 O Enter a protection code using the number keys, and then press the { OK } key. P Press the { Escape } key. Q Press [ End ] . R Press the { OK } key. S Press the { User Tools/Counter } key. Note ❒ S p e c i f y a p r o t e c t i o n c o d e of u p to e i gh t digits. You can al[...]

Registering a Protection Code 253 7 Registering a Protection Code to a Group User A Select [ System Settings ] using {U} or {T} , and then press the { OK } key. B Select [ Administrator Tools ] using {U} or {T} , and then press the { OK } key. C Select [ Prgrm./Change/Delete Group ] using {U} or {T} , and then press the { OK } key. D Select [ Progr[...]

Registering Addresses and Users for Facsimile/Scanner Functions 254 7 F Press the { OK } key. G Press [ Details ] . H Select [ Auth. Protect ] using {U} or {T} , and then press the { OK } key. I Select [ Folder Protect ] using {U} or {T} , and then press the { OK } key. J Select [ On ] using {U} or {T} , and then press the { OK } key. K Select [ De[...]

Registering a Protection Code 255 7 L Enter a protection code using the number keys, and then press the { OK } key. M Press [ Exit ] , and then press [ End ] . N Press the { OK } key. O Press the { User Tools/Counter } . Note ❒ S p e c i f y a p r o t e c t i o n c o d e of u p to e i gh t digits. You can also specify "Pro- tection" wit[...]

Registering Addresses and Users for Facsimile/Scanner Functions 256 7 Registering SMTP and LDAP Authentication SMTP Authentication For each us er registered in the Address Book , you can re gister a login use r name and login pas sword to be u sed when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒[...]

Registering SMTP and LDAP Authentication 257 7 E Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. Press [ Search ] to search by name, destination list, registration number, user[...]

Registering Addresses and Users for Facsimile/Scanner Functions 258 7 K Enter the login user name, and then press the { OK } key. L Press the [ Password ] . M Enter the password, and then press the { OK } key. N Enter the password again to confirm, and then press the { OK } key. O Press the { Escape } key twice. P Press [ End ] .[...]

Registering SMTP and LDAP Authentication 259 7 Q Press the { OK } key. R Press the { User Tools/Counter } key. Note ❒ To register the name, see "Registering Names". ❒ You can enter up to 191 characters for the user name. ❒ When using POP before SMTP Authenti cation, you can enter up to 63 al- phanumeric characters. ❒ You can enter[...]

Registering Addresses and Users for Facsimile/Scanner Functions 260 7 LDAP authentication For each us er registered in the Address Book , you can re gister a login use r name and login pas sword to be u sed when accessing an LDAP server. To use an LDAP server, you n eed to program it befor ehand. Important ❒ When [ Do not Specify ] is selected fo[...]

Registering SMTP and LDAP Authentication 261 7 E Enter the registration number you want to register using the number keys or the Quick Dial keys, and then press the { OK } key. You can automatically specify registrati on numbers 001-016 by pre ssing the Quick Dial keys. Press [ Search ] to search by name, destination list, registration number, user[...]

Registering Addresses and Users for Facsimile/Scanner Functions 262 7 K Enter the login user name, and then press the { OK } key. L Press [ Password ] . M Enter the password, and then press the { OK } key. N Enter the password again to confirm, and then press the { OK } key. O Press the { Escape } key twice. P Press [ End ] .[...]

Registering SMTP and LDAP Authentication 263 7 Q Press the { OK } key. R Press the { User Tools/Counter } } key. Note ❒ To register the name, see "Registering Names". ❒ When [ Do not Specify ] is selected for LDAP Authentication , the User Name and Password that you have specifie d in Program/Change LDAP Server of Administrator Tool s[...]

Registering Addresses and Users for Facsimile/Scanner Functions 264 7 Searching You can search for the user information stored in [ Address Book Management ] un- der [ Administrator Tools ] in [ System Settings ] by displ aying a list. Alternatively, you can search by name, registration nu mber, user code, fax number, e-mail ad- dress, or destinati[...]

Searching 265 7 E Select the name using {U} or {T} , then confirm it by pressing {V} , and then press the { OK } key. Reference "Entering Text", About This Machine Searching from the List Search the address book by displaying a list of regist ered user names and desti- nations. A Press [ Search ] . B Select [ Display List ] using {U} or {[...]

Registering Addresses and Users for Facsimile/Scanner Functions 266 7 Searching by Registration Number Search the address book usin g the registra tion number of a us er or destination. A Press [ Search ] . B Select [ Searc h by Registration No. ] using {U} or {T} , and then press the { OK } key. C Enter the registration number you want to search f[...]

Searching 267 7 Searching by User Code Search the address book us ing registered user codes. A Press [ Search ] . B Select [ Search by User Code ] using {U} or {T} , and then press the { OK } key. C Enter the user code you want to sear ch for using the number keys, and then press the { OK } key. D Press the { OK } key. The search results appear. E [...]

Registering Addresses and Users for Facsimile/Scanner Functions 268 7 Searching by Fax Number Search the addres s book using registe red fax numbers. A Press [ Search ] . B Select [ Search Fax Destination ] using {U} or {T} , and then press the { OK } key. C Enter the fax number you want to search for using the number keys, and then press the { OK [...]

Searching 269 7 Searching by E-mail Address Search the address book using registered e-mail addres ses. A Press [ Search ] . B Select [ Search by E-mail Address ] using {U} or {T} , and then press the { OK } key. C Enter the e-mail address you want to search for, and then press the { OK } key. You can also search by en tering part of the e-mail add[...]

Registering Addresses and Users for Facsimile/Scanner Functions 270 7 Searching by Destination Folder Name You can search for a destin ation folder name register ed in the address book. A Press [ Search ] . B Select [ Search by Folder Name ] using {U} or {T} , and then press the { OK } key. C Enter the destination folder name, and then press the { [...]

Using Web Image Monitor 271 7 Using Web Image Monitor This secti on describes ho w to access the We b Image Monitor. Using Web Image Monitor, you can re gi ster names in the Address Book. A Start your Web browser. B Enter “http://(machine's address)/” in the address bar of a Web browser. Top page of Web Image Monitor appears. If the machin[...]

Registering Addresses and Users for Facsimile/Scanner Functions 272 7[...]

273 8. Other User Tools Initial settings allow you sw itch the language as well as checking the number of printed paper by displaying the counter. For the details on how to access respec- tive settings, see "Accessing User Tools". Changing the Display Language Following describes [ Language ] provided for the machine . You can change the [...]

Other User Tools 274 8 Counter Displaying the Total Counter You can display the total counte r value used for all functions. A Select [ Counter ] using {U} or {T} , and then press the { OK } key. B To print the counter list, press [ Print ] . C Press the { Start } key. A counter list pri nts out. Reference p.4 “Accessing User Tools”[...]

275 9. Appendix Copyright Information about Installed Software expat • The software including controller, etc. (hereinafter "software") install ed on this product uses the expat unde r the conditions mentioned below. • The product manufacturer provide s wa rranty and support to the software of the product inclu ding the expat, and th [...]

Appendix 276 9 NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetB SD operating system: For the most part, the software constit uting the NetBSD operating syst em is not in the public domain; its au thors retain their copy right. The following text shows the co pyright notice used for many of the NetBS[...]

Copyright Information about Installed Software 277 9 • This product include s software develo ped by the University of California, Berkeley and its contributors. • This product includes so ftware developed by Jonathan R. Stone fo r the NetB- SD Project. •T h i s p r o d u c t i n c l u d e s s o f t w a r e d e v e loped by the NetBSD Foundat[...]

Appendix 278 9 Sablotron Sablotron (Version 0.82) Copyright © 20 00 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, "Sablotr on 0.82"), with mo difications made by the product manufacturer. The original co de of the Sablotron 0.8[...]

Copyright Information about Installed Software 279 9 SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserve d. Redistribution and use in source and bi nary forms, with or without modifica- tion, are permitted provided that the following conditions are met: A Redistributions of source[...]

Appendix 280 9 MD4 Copyright (C) 1990-2, RSA Data Secu rity, Inc. All rights reserved. License to copy and use this software is granted provided that it is iden tified as the "RSA Data Security, Inc. MD4 Mess age-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and[...]

Copyright Information about Installed Software 281 9 Samba(Ver 3.0.4) For SMB transmissio n, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program i s free soft ware; you can r edi stribute it and/or modify it under the terms of the GNU General Public Licens e as published by[...]

Appendix 282 9 Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and bi nary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must re tain the above copyright notice, this list of conditions and the followi[...]

Copyright Information about Installed Software 283 9 This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product incl udes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (e ay @cryptsoft.com) All rights reserved. This package is an SSL implement[...]

Appendix 284 9 T H I S S O F T W A R E I S P R O V I D E D B Y ERIC YOUNG ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, IN CLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERC HANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LI ABLE FOR ANY DIRECT, INDIRECT, INCID[...]

Copyright Information about Installed Software 285 9 - RSA is no longer included, found in the OpenSSL library - IDEA is no longer included, its use is deprecated - DES is now external, in the OpenSSL library - GMP is no longer used, and instea d we call BN code from OpenSSL - Zlib is now external, in a library - The make-ssh-known-hosts script is [...]

Appendix 286 9 IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRI BUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PR[...]

Copyright Information about Installed Software 287 9 3. Neither the name of the University nor the names of its contributo rs may be used to endorse or promote pr oducts derived from this software w ithout specif- ic prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WA[...]

Appendix 288 9 THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, IN CLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERC HANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT , INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CON[...]

Copyright Information about Installed Software 289 9 THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONT RIBUTORS BE LIAB[...]

Appendix 290 9 THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IM PLIED WARRAN- TIES OF MERCHANTABILITY AN D FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHAL L THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE[...]

291 INDEX A Address Book: Print List , 57 Address Book Management , 57 Adjust Sound Volume , 75 Admin. Auth. Management , 57 Admin. E-mail Address , 53 Administrator Tools (Fax Features) , 83 Administrator Tools (System Settings) , 57 AOF (Always On) , 57 Append CR to LF (PCL Menu) , 124 Authorized Reception , 77 Authorized RX , 111 Auto Continue ,[...]

292 G G3 Analog Line , 83 Gateway Settings , 80 General Features (System Settings) , 39 General Settings/Adjust (Fax Features) , 75 H H.323 Settings , 80 Hex Dump , 117 Host Interface (Printer Features) , 123 Host Name , 46 I IEEE 802.11b (Network) , 51 I/F Settings List , 52 Input Prime , 50 Interface Setting (Network) , 46 Interface Settings (Sys[...]

293 Printer Features (PCL Menu) , 124 Printer Features (PDF Menu ) , 127 Printer Features (PS Menu) , 126 Printer Features (System) , 120 Printer Language , 120 Print Error Report , 120 Print Journal , 83 Print Priorit y , 39 Print Reception Time , 77 Print Scanner Journal , 132 Print TX Standby File List , 83 Prog/Change/Del User Text , 39 Prog/Ch[...]

294 AE AE B284-7608[...]

In accordance with IEC 60417, this machine uses the fol lowing symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks Microsoft ® , Windows ® and Windows NT ® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Acrobat ® is a registered trademark of Adobe Systems Incorporate[...]

Operating Instructions General Settings Guide Type for MP 161F/Aficio MP 161F/IS 2416F Type for MP 161SPF/Aficio MP 161SPF/IS 2416FPS AE AE B284-7608[...]