Ricoh 3045 manual

FAX Option Type 3045 Operating Instructions Facsimile Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e t o rea d th e Safety Informatio n in "About This Machi ne" before using the ma chine. Transmission Other Transmission Features Reception Chan[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i NOTICE ❖ NOTICE TO USERS (NEW ZEALAND) • The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accept ed that the item complies with minimum con- ditions for connection to its network. It indicates no endorsement of the p r o d u c t b y T e l e c o m , n o r d o e s i t p r o v i d e any sort of warrant[...]

ii Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic ve rsions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on[...]

iii ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and in cludes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might al[...]

iv TABLE OF CONTENTS NOTICE ............................................ .......................................... .............................. i Manuals for This Machine .............................................. ....................................... ii How to Read This Manual .............................................. ...............[...]

v Image Density (Contrast) ....... ................. ......................... .............. .............. ............ 48 Mixing Scan Settings for a Multiple Page Or iginal .................... .............. .............. ... 50 Changing the Line Port ....................................... ................................................ 51 S[...]

vi Polling Transmission................................................................ ......................... 118 Polling Transmission Clear Report..................... .............. .............. ................. ....... 121 Polling Reception............................................................ ................................... 122[...]

vii Printing Options ........................................................................ ......................... 172 Print Completion B e ep ................. .............. .............. .............. ......................... ....... 172 Checkered Mark .... .............. .............. .............. .............. .............. ......[...]

viii Printing/De leting Receiv ed and Store d Documents (Print/Delete Stored RX Fi le) .... 215 Printing Received and Stored Do cuments ...... .......................... .............. ............... 216 Deleting Received and Stored Documents ................... ................. .............. .......... 217 Printing a Confidential Document .....[...]

ix Specifying Options .......................... .............. .............. .............. .............. ............... 259 To send a fax document at a specific time .................... .............. .............. .......... 259 To print a sender stamp.................. .............. .............. .......................... ..............[...]

x[...]

1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the “Safety Information” section of About This Machine. Indicates important sa fety notes. I[...]

2 Reading the Display This section ex plains how to u se cont rol panel and screen-displayed keys. The display guides you through operatio ns, shows messages, machine status, and destinations registered in the destination lists. If you press th e { Facsimile } or { Clear Modes } key during operation, the standby display appears. Note ❒ This machi[...]

3 Reading the Display Panel and Using Keys This section explains key functions and me ssages that appear on the cont rol panel. Important ❒ To use the I nternet Fax or IP-F ax func ti on, the optional prin ter/scanner func- tions are required. ❖ Initial Display 1. Allows yo u to select scanning conditions and sizes. 2. Displays the date and tim[...]

4 10. Title word keys appear. Allows you to switch from one page (display) to another on the destination list. 11. Allows you to search for a destina- tion by destination name, fax number, e-mail address or registration number. 12. Appears on Destination keys programmed as a transfer station. 13. Appears on Destination keys pro- grammed with a grou[...]

5 Function List This section explains various items that can be specified in the Facsimil e Fea- tures menu. Press the { User Tools/Counter } key to display the Facsimile Features menu. For details about the settings, see “Facsimi le Features”, General Settings Guide. ❖ Gen. Settings/ Adjust Function name Description Memory / Immed. Transmiss[...]

6 ❖ Reception Settings ❖ E-mail Settings Function name Description Switch Reception Mode Specify the method for receivin g fax documents. Authorized RX Specify whether or not unwanted fax docu- ments are to be screened out. Forwarding Specify whether or not received fax docu- ments are to be forwar ded to a programmed receiver. RX File Print Qt[...]

7 ❖ IP-Fax Settings ❖ Administrator Tools Function name Description Enable H.323 Specify whether or not H.323 is used for IP- Fax transmission. Enable SIP Specify whether or not SIP is used for IP-Fax transmission. H.323 Settings Set the IPv4 addr ess or host name of gate keeper, and alias telephone number. SIP Settings Set the SIP server'[...]

8 Reference “Facsimile Features”, General Settings Guide Transfer Report For the Requesting P a r t y t o b e a b l e t o r e c e i v e Transfer Result Report s from the Transfer Station, the Requesting Party must pr ogram the number of th e telephone line that is con- nected to their ow n machine. Program Confiden tial ID Program a Co nfidenti[...]

9 1. Transmission This section explains basic transmission operations such as specifying a trans- mission mode or destination. Transmission Modes There are two types of transmis sion: • Memory Transmission • Immediate Transmission Important ❒ It is recommended that you call the receivers and confirm with them when sending important documents.[...]

Transmission 10 1 Reference p.15 “Parallel Memory Transmission” p.17 “Simultaneous Broadcast” Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active. You can change trans- mission mode by pressing [ Immed. TX ] or [ Memory TX ] . Note ❒ You can set the machine to enter Memo[...]

Transmission Modes 11 1 Memory Transmission Memory transmission mode has standa rd fax, Internet Fax and IP-Fax. Important ❒ If there is a power failur e (the main power switch is turned off) or the machine is unplugged for about one hour, all th e documents stored in memory are de- leted. As soon as the main power switch is turned on, the Power [...]

Transmission 12 1 D Using the number keys or a Destination key, specify a destination. A fax number, e-mail address and IP-Fax destination can be specified simultaneously . If you make a mistake, press the { Clear/St op } key, and then enter the correct number. To select a destination from the Addr ess Book, see “Using the Address Book to Specify[...]

Transmission Modes 13 1 Note ❒ If the combined tota l number of programmed desti nations exceeds the maximum value, only Immediate Transmission is possible. ❒ For the maximum number of destinat ions you can specify per file, see “Maximum Values”. ❒ For the maximum number of destinatio ns you can specify for all files (in- cluding files in[...]

Transmission 14 1 Sending multiple originals using the exposure glass (Memory Transmission) Follow these steps to send multiple origi nals using t he exposure gla ss. A Make sure that [ Memory TX ] is selected. B Place the first page of the original face down on t he exposure glass. C Specify a destination. D Make the scan settings you require. E P[...]

Transmission Modes 15 1 Parallel Memory Transmission This function di als while the o riginal is be ing scanned. Standard Memory Transmission stores th e original in memory, then dials the destination. However, Para llel Memory Transmission a llows you to confirm the connection status quickly. In addition, th is function scans the original faster t[...]

Transmission 16 1 Automatic Redial If a fax document could not be sent be cause the line was busy or an error oc- curred during transmission, the line is sw itched to another at five-minute inter- vals and redial is attempted up to five times. If redialing fails after four redials, the machine cancels the transmission and prints a Communication Res[...]

Transmission Modes 17 1 Dual Access The machine can scan othe r documents into memory ev en while sen ding a fax document from memory, receiving a document into memory, or automatically printing a report. Since th e machine starts sending the second document imme- diately after the current transmission e nds, the line is used efficiently. Note ❒ [...]

Transmission 18 1 If memory runs out while storing an o riginal If you run out of memory while storin g an original (free space reaches 0%), the message “ Memory is full. Cannot scan more. Transmitting only scanned pages. ” is displayed. Press [ Exit ] to transmit stored pages only. Note ❒ When this happens, only the scanned page s are sent .[...]

Transmission Modes 19 1 C Select the scan settings you require. D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the { Clear/St op } key, and then enter the correct number. To select a destination from the Addr ess Book, see “Using the Address Book to Specify Destinations”. E Press the { Start } [...]

Transmission 20 1 Sending multiple originals using the exposure glass (Immediate Transmission) Follow these steps to send multiple origi nals using t he exposure gla ss. A Make sure that [ Immed. TX ] is selected. B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the { Sta[...]

Transmission Modes 21 1 Checking the Transmission Settings On this screen you can check the destination, transmission mode, and other transmission settings before tr ansmitting . A Press the { Check Modes } key, and then check the transmission settings. The following display appears. B After checking the settings on the display, press the { Check M[...]

Transmission 22 1 IP-Fax Functions The IP-Fax function sends or receives documents between t wo facsimiles direct- ly via a TCP/ IP network. This function has the following advantag es and is suitabl e for communica tion within the same LAN: • Reducing communication costs • Communicating between IP-Faxes at hi gher speed than by standard fax IP[...]

IP-Fax Functions 23 1 Important ❒ The optional printer/scanner functions are requi red. ❒ To use IP-Fax functions, this machine must be connected to a LAN and set up correctly under IP-Fax Settings in the Facs imile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure the [...]

Transmission 24 1 Reference p.153 “Types of Reception” “Connecting the Machine”, General Settings Guide “System Settings”, General Settin gs Guide “Facsimile Features”, General Settings Guide Terminology The following are words you sh ou ld know when using IP-Fax: ❖ H.323 A multimedia communication protocol that sends or receives [...]

IP-Fax Functions 25 1 Notes on Using IP-Fax The following are notes about us ing IP-Fax: • You may not be able to sen d to a firewall-protected network. • You cannot use telephon es on a LAN. • If a power outage lasts about an hour, or the machine is disconnected f rom the power outlet for about an hour, do cuments stored in the fax machine&a[...]

Transmission 26 1 Internet Fax Functions This machine conv erts scanned docu ment images to e-ma il format and transmits the data over the Internet . The e-mail sent by this machine can be received by another Internet Fa x ma- chine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-ma il addre[...]

Internet Fax Functions 27 1 Note ❒ T he In te r ne t F ax fu nc ti on sup po rt ed by th is ma ch in e i s co mp li an t w it h I TU - T Recommendation T.37. ❒ You can receive e-mail messages with an at tached TIFF-F image from computers. ❒ Though Internet Fax documents are norm ally sent via an SMTP server, you can also send Internet Fax doc[...]

Transmission 28 1 Notes on Using Internet Fax The following are notes about us ing Internet Fax: • When using t he Internet Fax function, or iginals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver is in compliance with the T.37 full mode, originals are sent at the size specified in the Address Book. • When [...]

Internet Fax Functions 29 1 Functions Not Available by E-mail Transmission The following funct ions are supported wi th standard fax tr ansmission, but not with Internet Faxing. • Immediate Transmission • Confidential Transmission • ID Transmission • Polling Transmission •C h a i n D i a l • Transmission by SUB Code •O n H o o k D i a[...]

Transmission 30 1 E-mail Subject If you send e-mail without spec ifying a subject, a subject is automatically insert- ed. Subjects differ dependi ng on Stamp Sender Name settings. ❖ When Stamp Sender Name is set to [ On ] : From Sender Name(Fax Message NO.xxxx) ❖ When Stamp Sender Name is set to [ Off ] : •I f O w n F a x N u m b e r a n d O [...]

Internet Fax Functions 31 1 T.37 Full Mode This machine is T.37 full mode compatible . T.37 full mode is an international standard for Internet Fax transmissi on. (ITU-T Recommendati on, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in respon[...]

Transmission 32 1 Placing Originals Place the original on the exposure glass or the ADF. For details about how to place originals, see the following: • Placing originals on the exposure glass “Placing Originals on the Exposure Gl ass”, Copy/Document Server Referen ce • Placing originals into the ADF “Placing Originals in the Auto Docu men[...]

Placing Originals 33 1 Important ❒ If you place A5 size originals on the exposure glass, they are not detected. Place A5 size originals into the ADF. ❒ Do not lift the ADF while using it to scan origi nals. Note ❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi- nals in a stack. ❒ When sending a fax, the image out[...]

Transmission 34 1 ❒ When setting bound originals (books, mag azines, etc.), you can select to have either the left or right page sent first with the User Parameters (switch 06, bit 6) in the Facsimile Features menu. See “Book Fax”. ❒ For acceptable types of originals, see “Acceptable Original Sizes”, “Pap er Size and Scanned Area ” [...]

Placing Originals 35 1 Auto Detect Detects the size of the fi rst page and sca ns all pages using that size. If you want to scan originals of di fferent sizes, use the Mixed Original Sizes function. If the machine cannot dete ct the original size, a confirmation message appears. Place the original again. A Place the original, and then select the sc[...]

Transmission 36 1 Regular The placed original is scanned accor ding to specified size regardless of actual size. The sizes that can be specified are A4 KL , B4 JIS L , A3 L , 8 1 / 2 " × 11" KL , 8 1 / 2 " × 14" L , and 11" × 17" L . A Place the original, and then select the scan settings you require. B Press [ Scan[...]

Placing Originals 37 1 E Press [ OK ] . The selected size is sh own above the high lighted [ Scan Area ] . To cancel the selected scan size, select [ Auto Det ect ] . F Specify a destination, and then press the { Start } key. Area Program the sizes of the ori ginals to be scanned in advance in the Facsimile Fea- tures menu. Only the area in the spe[...]

Transmission 38 1 D Press [ OK ] . “ Area 1 ” or “ Area 2 ” is shown above t he highlight ed [ Scan Area ] . To cancel the selected scan size, select [ Auto Det ect ] . E Specify a destination, and then press the { Start } key. Reference “Facsimile Features”, General Se ttings Guide Mixed Original Sizes Select this to individually scan [...]

Placing Originals 39 1 C Press [ Mixed Original Sizes ] . D Press [ OK ] . “ Mixed Original Sizes ” is shown above the highlighted [ Scan Area ] . To cancel Mixed Original Sizes, press [ Auto Detect ] . E Specify a destination, and then press the { Start } key. Note ❒ When using Mixed Original Sizes, the machine sends the originals by Memory [...]

Transmission 40 1 Acceptable Original Sizes Note ❒ The weight range for originals in the Mixed Origina l Sizes mode is 52-81 g/m 2 , 13.8-21.5 lb. Paper Size and Scanned Area This section ex plains the size of the a rea the machine can scan and detect. Note ❒ There may be a difference in the size of the im age when it is printed at the destinat[...]

Placing Originals 41 1 When placing an original on the exposure glass Important ❒ If you place an original larger than A3, 11" × 17" on the exposure glass, only an A3, 11" × 17" area is scanned. • Maximum scan area The following sh ows the maximum scan area: 297 × 432 mm, 11" × 17" (W × L) The machine detects [...]

Transmission 42 1 When placing an orig inal into the ADF • Maximum scan area The following show s the maximum scan area: Memory Transmission: 297 × 1200 mm, 11" × 47" (W × L) Immediate Transmission: 297 × 1200 mm, 11" × 47" (W × L) The machine detects pa per si zes in the following ways: ❖ Metric Ve rsion ❖ Inch Vers[...]

Placing Originals 43 1 Original Sizes Difficult to Detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiv ing machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the following table • originals wi[...]

Transmission 44 1 Transmission with Image Rotation Generally, place A4, 8 1 / 2 " × 11" originals in the landscape orientation ( L ). If you place an A4, 8 1 / 2 " × 11" original in the po rtrait orientation ( K ), the image is sent rotated by 90 ° . Providing the receiver has A4, 8 1 / 2 " × 11" landscape paper ( [...]

Scan Settings 45 1 Scan Settings You may want to se nd many di fferent t y pes of fax documents. Some of these may be difficult to reproduce at the re ceiver's end. However, the machine has three settings that you can adjus t to help you tran smit the docum ent with the best possible image quality. ❖ Resolution: Standard, Detail, Super Fine [...]

Transmission 46 1 B Select the resolution you require, and then press [ OK ] . Note ❒ If you install the optional expansion me mory, “Super Fine” appears in the Resolution box. ❒ If the other party's machine does no t support the resolutio n at which you are sending, this machine au tomaticall y swit ches to a resolution that is suppor[...]

Scan Settings 47 1 Original Type If the original contains photographs, il lustrations, o r diagrams with complex shading patterns or grays, select the appr opriate original type to opti mize image clarity. ❖ Text Select [ Text ] to send high-contrast black -and-white ima ge originals. Use th is setting when you only want to send clea rer text, ev[...]

Transmission 48 1 Reference p.48 “Image Density (Contrast)” “Facsimile Features”, General Se ttings Guide JBIG Transmission If you use JBIG (Jo int Bi-level Image experts Group) compression, you can send originals scanned using [ Photo ] faster than with other compression methods. Important ❒ This function is not available with In ternet [...]

Scan Settings 49 1 ❖ Manual Image Density Use manual image density to set image density manually. You can select one of se ven image density levels. A If [ Auto Image Density ] is selected, press [ Auto Image De nsity ] to turn it off. B Press [ i Lighter ] or [ Darker j ] to adjust the density. The square moves. ❖ Combined Auto and Ma nual Ima[...]

Transmission 50 1 Mixing Scan Settings for a Multiple Page Original When sending an original of several page s, you can select a different image den- sity, resolution, and original type setting f or each page. It is recommen ded that orig inals be placed on the expos ure glass when mixing scan settings fo r a multip le page origina l. ❖ When plac[...]

Changing the Line Port 51 1 Changing the Line Port Select a line port to be used for standard fa x transmission. When the extra G3 interface unit is in stalled, you can connect to a maximum of three ports. Important ❒ The optio nal extra G3 interface un it is requ ired. ❖ G3 G3 is selected after power up or when the machine is reset. If you ins[...]

Transmission 52 1 A Press [ Select Line ] . B Select the line you want to use. When one opt ional extra G3 un it is instal led If you select “G3 Auto”, the machine wi ll use any available line. This increas- es efficiency. C Press [ Exit ] . The standby display appears. Note ❒ When you install the extra G3 interfac e unit, you can speci fy th[...]

Changing the Line Port 53 1 Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destina- tions in the order of specified destinat ions. However, the Simultaneous Broad- cast function can simultaneously send faxes to multiple destinations using different li nes. This results in a sho[...]

Transmission 54 1 Specifying a Destination This section explains how to specify a destination. Fax numbers, IP-Fax destinations, an d e-mail addresses can be specified. Note ❒ The display shows the percentage of free memo ry space for storing originals. Since fax numbers, IP-Fax dest inations and e-mail addre sses are programmed in separate memor[...]

Specifying a Destination 55 1 Reference p.51 “Changing the Line Port” p.55 “Entering a pause” p.56 “Entering a tone” p.66 “Using the Address Book to Specify Destinations” p.74 “Registering Entered Dest in ations to the Address Book” p.287 “Maximum Values” Entering a pause Press the { Pause/Redi al } key when dialing or stori[...]

Transmission 56 1 Entering a tone This function allows a machine connected to a pulse diali ng line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the { Tone } key, the machine dials the number using tonal signals. This section explains how to use the tone function with On Hook Dial a[...]

Specifying a Destination 57 1 Sending by IP-Fax This section ex plains how to spec ify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address, host name, or alias telephone numb er) in place of the fax number. A Press to switch the destination to IP-Fax destination. B Press [ Manual Inp[...]

Transmission 58 1 C Enter the IP-Fax destination, and then press [ OK ] . If you have set both of “Enable H.323” and “Enable SIP” para meters to “On” with “IP-Fax Settings” unde r “Facsimile Features”, [ Protocol ] appears. Press this button to select a prot ocol to be used. If you enter an incorrect character, press [ Backspace[...]

Specifying a Destination 59 1 F Press the { Start } key. The machine starts to scan the original and stores it in memory. When scan- ning ends, the Communicating indicator lights an d transmission starts. Note ❒ Depending on secu rity settings , [ Manual Input ] may not appear, and you may be unable to enter the IP-Fax destination. ❒ For a list[...]

Transmission 60 1 ❖ When using a gatekeeper server • From IP-Fax to IP-Fax Specify t he alias telepho ne number of t he receiving ma chine. Example: 0311119999 (ali as telephone number) • From IP-Fax to G3 fax Specify the G3 fax telephone number of the receiving machine. Example: 0312345678 ❖ When using a SIP server • From IP-Fax to IP-Fa[...]

Specifying a Destination 61 1 Sending to an E-mail Address This section explains how to specify an e-mail address as a de stination. When using Internet Fax transmis sion, spec ify th e e-mail address in place of the fax number . Important ❒ In the destination list, regist er sender s, specify their e -mail addresses, and se t Use Name as [ Sende[...]

Transmission 62 1 D Enter the e-mail address destination, and then press [ OK ] . If you enter an incorrect character, press [ Backspace ] or [ Delete All ] . Then, re- enter the characters correctly. To change the e-mail address after pressing [ OK ] , press [ Edit Dest. ] , re-enter an e-mail address, and then press [ OK ] . The destina tion is s[...]

Specifying a Destination 63 1 F Specify the next destination. Pressing switches the destinatio n list between fax number, e-mail ad- dress, and IP-Fax destination. You can specify fax destination and Inte rnet Fax destinatio n simultaneou sly. To add another destin ation, repeat steps E and F . G Press the { Start } key. The machine starts to scan [...]

Transmission 64 1 Reference p.26 “Internet Fax Functions” p.66 “Using the Address Book to Specify Destinations” p.70 “Redial” p.100 “Canceling a Transmission” p.109 “Sender Settings” p.130 “E-mail Options” p.287 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facs[...]

Specifying a Destination 65 1 You can send Internet Fax document s directly to their destinations without go - ing through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. Howe ver, with this feature the domain part o f the destination 's e- ma il a dd res s i s r ead as the SM TP se rv er's address and transm[...]

Transmission 66 1 Note ❒ When you specify destinations direct ly using the number keys, you can specify whether or not to use the SMTP server for each destination. ❒ When you sele ct de stinations in the destinatio n list, the SMTP server set- ting specified in the A ddress Book is enabled. ❒ To send Internet Fax documents from a computer, us[...]

Specifying a Destination 67 1 C Press the Destination key programme d with the desired destination. If the desired Destination key is not shown, press [ U ] and [ T ] to look through the list. To cancel the selection, press the sele cted Destination key again. You can also press the { Clea r / Stop } key to cancel the selection. To select more dest[...]

Transmission 68 1 Specifying Group Destinations If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destina tions pro- grammed in a group are indicated by . Important ❒ In the destination list, program an indi vidual fax number, IP-Fax destination, e-mail address[...]

Specifying a Destination 69 1 Note ❒ Destinations programmed in groups can be checked using “Print Group Dial List” in “System Settings”. ❒ If a destination where a fax number, e-mail addres s, or IP-Fax destination is not programmed is included in the specified group, the confirmation message appears. Press [ Select ] to specify destin[...]

Transmission 70 1 Note ❒ For Memory Transmission and Immedi ate Transmission, insert a pause between parts of a number. For On Ho ok Dial and Manual Dial, no pause is needed. ❒ The Advanced Features functi on programmed in the destination li st is unavailable. ❒ For the maximu m number of di gits for a destination, see “Maximum Values”. R[...]

Specifying a Destination 71 1 C Select the destination you want to redial to. D Press the { Start } key. Note ❒ To redial a fax number, do not dial any numbers before you press the { Pause/Redial } key. If you press the { Pause/Redial } key after entering num- bers using the number keys, a pause is entered instead. ❒ You can specify Internet Fa[...]

Transmission 72 1 Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Manage ment in Administrator Tools in the System Settings menu. A Press the { User Tools/Counter } key. B Press [ System Settings ] . C Press [ Administrator Tools ] , and then[...]

Programming Destinations in the Address Book 73 1 Note ❒ You can also re gister programme d fa x numbers, e-mail addresses, IP-Fax destinations, and fo lder destinations in a Group. ❒ When the facsimile initial display is shown, afte r changing the conten ts of the Address Book, the “ Destination list / machine settings are updated. ” messa[...]

Transmission 74 1 Registering Entered Destinations to the Address Book This section explains how to reg ister a directly entered fax number, e-mail ad- dress, or IP-Fax destinat ion to the Address Book. When registering a destination directly entered or displayed on the Redial screen in the Address Book, [ ProgDest ] appears in the destination fiel[...]

Searching for a Destination in the Address Book 75 1 Searching for a Destination in the Address Book Use this function to search for a destin ation registered in the destination list or on the LDAP server. Note ❒ If you press [ Fax ] , [ E-mail ] or [ IP-Fax ] on the search result display, you can switch between fax destination, e-mail destinatio[...]

Transmission 76 1 Search by Destination Name Follow these steps to search for a destination register ed in the Address Book by name. A Press , the magnifier icon. B Press [ Advanced Search ] . C Press [ Search by Dest. Name ] . D Enter a destination name to search for, and then press [ OK ] . If you enter a wrong de stination name, press [ ← ] or[...]

Searching for a Destination in the Address Book 77 1 E Confirm the entered character and press [ OK ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list. Reference “Entering Text”, About This Mac[...]

Transmission 78 1 Search by Fax Number Follow these steps to search for a destination register ed in the Address Book by fax number. A Press , the magnifier icon. B Press [ Advanced Search ] . C Press [ Fax Number ] . D Enter a number to search for, and then press [ OK ] . If you enter a wrong number, pres s [ ← ] or [ → ] and [ Clear ] , and t[...]

Searching for a Destination in the Address Book 79 1 E Confirm the entered fax numbers and press [ OK ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list.[...]

Transmission 80 1 Search by E-mail Address Follow these steps to use an e-mail addres s to search for a destination registered in the destin ation list . A Press , the magnifier icon. B Press [ Advanced Search ] . C Press [ E-mail Address ] . D Enter an e-mail address to search for, and then press [ OK ] . If you enter a wrong e-ma il address, pres[...]

Searching for a Destination in the Address Book 81 1 E Confirm the entered characters and press [ OK ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list. Reference “Entering Text”, About This Ma[...]

Transmission 82 1 Search by IP-Fax Destination Follow these steps to search for a destination register ed in the Address Book by IP-Fax destination. A Press , the magnifier icon. B Press [ Advanced Search ] . C Press [ Search IP-Fax Dest. ] . D Enter an IP-Fax destination to se arch for, and then press [ OK ] . If you enter a w rong destinat ion, p[...]

Searching for a Destination in the Address Book 83 1 E Confirm entered IP-Fax destination and press [ OK ] . A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destinatio n does not appear, use [ U ] or [ T ] to scroll through the list. Search by LDAP Server Follow these steps[...]

Transmission 84 1 D Select the LDAP server to search through. M a k e s u r e a t l ea s t on e L D A P s e r v e r i s h i g h l i g h t e d . I f n o LD A P s e r v e r i s s e - lected, an erro r message app ears after you s tart searchin g. E Press [ OK ] . F Press [ Advanced Search ] . G Enter a partial string for each search condition. Condit[...]

Searching for a Destination in the Address Book 85 1 H Press [ Search Criteria ] for each condition, and then select the search criteria. The meanings of the search criteria are as follows: • [ Search Beginning Word ] : Search for strings that start with the specified character. Example: When searching for “ABC”, enter “A”. • [ Search E[...]

Transmission 86 1 Reference “Entering Text”, About This Machine “System Settings”, General Settings Guide Search by Registration Number Follow these steps t o search for a de stination by specifying a registration number stored in the destination list. A Press to switch the destination between fax number, e-mail address, and IP-Fax destinat[...]

On Hook Dial 87 1 On Hook Dial The On Hook Dial function allows you to dial while listening to the tone from the internal spea ker. You can send a fax checking the co nnection. Important ❒ This function is not avai lable for the op tional ex tra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings yo[...]

Transmission 88 1 D When the line is connected and you hear a high-pitched tone, press the { Start } key. The transmission starts. If you want to cancel a transmission, press the { Clear/Stop } key, and then re- move the originals. After transmission, the standby display appears. Note ❒ This function is unavailable in some countries. ❒ You can [...]

Manual Dial 89 1 Manual Dial Pick up the handset of the external telephone and dial. When the line is connected and you hear a high-pitched tone, press the { Start } key to send your fax document. If, on the other hand, you hear a voice at the other end, continue conversation as normal. Important ❒ The external telephone is re quired. ❒ This fu[...]

Transmission 90 1 Advanced Features This section describes how to specify a destination using advanced features. Setting SUB Codes for Transmission Follow these steps to send a document with a SUB Code as a confidential transmission. Normally you can only use Confidential Transmission to send documents to fax machines of the same manu facturer that[...]

Advanced Features 91 1 G When a password is required, press [ Passwor d (SID) ] , enter the password with the number keys, and then press [ OK ] . H Press [ Exit ] . I Press the { Start } key. If you use Immediate Transmission an d the fax ma chine at the destination does not support the SUB Code function , a message will appear on the display to i[...]

Transmission 92 1 Setting SEP Codes for Reception Normally you can only us e Polling Reception to rece ive faxes from machines that have the Polling Reception function and the same manufacturer. However, if a machine of another ma nufacturer supports Polling Reception, you can re- ceive fax documents from the other party using this method instead. [...]

Advanced Features 93 1 H Press [ Transmission Mode ] . I Press [ Polling RX ] . J Press [ Default ID / Free Polling RX ] , and then press [ OK ] . To cancel Polling RX, press [ Cancel ] . The display returns to that of step I . K Press [ OK ] . The standby display appears. L Press the { Start } key. Note ❒ Make sure the nu mber of digits in the S[...]

Transmission 94 1 Entering a password There are times yo u may want to u se a password when receiving faxe s by SEP Code Reception. If you receive a docume nt from a machine of the same manu- facturer, the password does not have to be entered. Note ❒ For the maximum number of digits fo r the PWD Code, see “Maximum Values”. ❒ You can enter n[...]

Advanced Features 95 1 ❖ Receiving Station The facsimile or computer that received the document from the Transfer Station. Important ❒ Before you can use this function, you must make the following preparations: • Program “G3 Fax No. (Dir.)” in this machine (Requesting Party) and in the Transfer Station. For details, see “Adm inistrator [...]

Transmission 96 1 F To specify a Receiving Station using th e Transfer Station's destination list, select [ q Quick Dial ] , and then enter t he registra tion number of the destina- tion list. F or ex am p le , t o s el ec t t he r eg is tr at i on nu mb er s to re d i n Q ui ck Di al 01 o f t he Transfer Station, enter: { 0 } { 1 } . G To spe[...]

Advanced Features 97 1 J When you have specified all the Receiving Stations, press [ OK ] . To cancel the Transfer Request, press [ Cancel ] twice. The display returns to that of step E . K Press [ Exit ] . The Transfer Stations and Receiving Stations are displayed. L Press the { Start } key. Note ❒ If you specify a Transfer Station's Group,[...]

Transmission 98 1 Reference p.31 “T.37 Full Mode” p.54 “Sending Over a Fax Line” p.57 “Sending by IP-Fax” p.61 “Sending to an E-mail Address” p.66 “Using the Address Book to Specify Destinations” p.126 “Sub Transmission Mode” p.165 “Transfer Result Report (transfer request by e-mail)” p.287 “Maximum Values” “Facsim[...]

Advanced Features 99 1 Setting multistep transfer This functi on allows fa x documents to be transferred via mult iple stations and makes fax document transfer more efficient. Register a Transfer Station in a destin ation list. When the machine receives a Transfer Request that specif ies a registered Transfer Stati on as the Receiving Sta- tion, th[...]

Transmission 100 1 Canceling a Transmission This section ex plains how to cancel a fax transmission. Important ❒ Remember that the Communi cating indicator turns off almost immediately when an Internet Fax is being sent. Before the Original Is Scanned Use this procedure to cancel a tr ansmission before pressing the { Start } key. A Press the { Cl[...]

Canceling a Transmission 101 1 While the Original Is Being Transmitted Follow these steps to cancel a transmission while the Communicating indicator is lit. A Press the { Clear/Stop } key. You can also cancel a Memory Transmission by pressing [ Change / Stop TX File ] . B Select the file you want to cancel. If the desired file is not shown, pr ess [...]

Transmission 102 1 D Press [ Exit ] . The standby display appears. Note ❒ If you cancel a document while it is being sent, th e transmission is halted as soon as you finish the cancellati on pro cedure. However, some pages o f the document may already have been se nt and received at the o ther end. ❒ You can also cancel an Immediate Transmissio[...]

Canceling a Transmission 103 1 Before the Transmission Is Started Use this procedure to cancel a transm ission after the original is scanned. T h i s f u n c t i o n i s u s e f u l t o c a n c e l a t r a n s m i s s i o n w h e n y o u n o t i c e a m i s t a k e i n d e s - tination or with the originals after st o r i n g . T o c a n c e l M e [...]

Transmission 104 1 C Press [ Stop Transmission ] . To cancel another file, repeat steps B and C . To cancel stopping transmission, press [ Save ] . D Press [ Exit ] . The standby display appears. Note ❒ To delete some destinations from a bro adcast, see “Dele ting a Destination from a Simultaneous Broadcast”. ❒ If you cancel a transmission [...]

Confirming a Transmission 105 1 Confirming a Transmission A Press [ Change / Stop TX File ] . B Press [ Check / Change Settings ] . C Select a file to check. If multiple destinatio ns were specifi ed, only the name of the destination you s p e c i f y f i r s t a n d o n l y t h e n u m b e r o f d e s t i n a t i o n s t h a t h a v e n o t r e c [...]

Transmission 106 1 Checking the Storage Result (Memory Storage Report) This report is prin ted after an original is stored in memory. It helps you review the contents an d the destinations of stored originals. Important ❒ If you use Parallel Memory Transmissi on, the Memory Storage Report is not printed. Note ❒ You can turn this report on and o[...]

107 2. Other Transmission Features This section e xplains the f eatures of [ Transmission Mode ] and [ Sub TX Mode ] , which you can use to apply tr ansmission functions. Sending at a Specific Time (Send Later) Using this function, you can instruct th e machine to delay transmission of your fax document until a specified later time . This allows yo[...]

Other Transmission Features 108 2 C Press [ Send Later ] . D Enter the time (24 hour format) using the number keys, and then press [ OK ] . Press [ Economy Time ] to specify the economy time. When entering numbers smaller than 10, add a zero a t the beginning. If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] [...]

Sender Settings 109 2 Sender Settings Use this function to set sender information. If the sender's e-mail address is registere d in the destinati on list, the sender can receive transmission results by e-mail. Also, if you enable the Stamp Sender Na me, the regi stered sender's name (user name) appears on the receiver's sheet, l ists[...]

Other Transmission Features 110 2 D Select a sender. If a destination protection code is set, the entry screen appears. Enter the pro- tection code for destination using the number keys, and then press [ OK ] . E Confirm the selected sender, and then press [ OK ] . F To print the sender's name on the receiver's sheet, select [ On ] for th[...]

Sender Settings 111 2 G To confirm the transmission results by e-mail notification, select [ Yes ] for the E-mail TX Results function. If the sender's e-ma il address is regist ered, you can send the transmission re- sult to the registered e-mail address. H Press [ OK ] . The display returns to that of step C . The selected sender's name [...]

Other Transmission Features 112 2 Note ❒ If a user logs in wi th User Code, the tr ansmission result is sent by e-mail to the logged-in user. ❒ You can confirm transmission results by using both the E-mail TX Results function, which sends the results by e-mail, and the Communication Re- sult Report printed by the machine. You can set whether to[...]

Priority Transmission 113 2 Priority Transmission By using this function you can have your document sent before other queued documents. Normally, documents you send with Memory Transmission are sent in the order they are scanned. Therefore, if several documents a re queued in memory, the next document will not be sent immediately. Important ❒ Thi[...]

Other Transmission Features 114 2 D Specify the destination, and then press the { Start } key. Note ❒ If there is already a document store d with this functi on or a transmission in progress, your document is sent after that do cument is transmitted. ❒ Press [ Change / Stop TX File ] to cancel the transmission. Reference p.103 “Before the Tra[...]

Confidential Transmission 115 2 Confidential Transmission If you want to limit who views your document, use this function. The document is stored in memory at the other end a nd not printed until an ID is entere d. There are two types of Confidential Transmission: ❖ Default ID It is not necessary to enter an ID when transmitti ng. The other party[...]

Other Transmission Features 116 2 D To use the Default ID function, check that [ Default ID ] is selected, and then press [ OK ] . To cancel Confidential Transmission, press [ Cancel ] . The display returns to that of step C . E To use the Override ID function, select [ ID Override ] , enter the Confidential ID (4-digit number) using the number key[...]

Confidential Transmission 117 2 Reference p.90 “Setting SUB Codes for Transmission” p.103 “Before the Transmission Is Starte d” “Facsimile Features”, General Se ttings Guide[...]

Other Transmission Features 118 2 Polling Transmission Use Polling Transmission to leave an orig inal in the machine memory for others to pick up. The document is sent when the other party calls you up. There are three types of Polling Tra nsmission: ❖ Free Polling Transmission It is not necessary to enter the Polling ID during the procedure. Any[...]

Polling Transmission 119 2 A Place the original, and then select the scan settings you require. B Press [ Transmission Mode ] . C Press [ Polling TX ] . D To use Free Polling Transmission, check that [ Free Polling TX ] is selected. E To use Default ID Transmission, select [ Default ID TX ] . F To use ID Override Transmission, select [ ID Override [...]

Other Transmission Features 120 2 G Press [ Only Once ] or [ Save ] to delete or save the file after transmission. To delete the original immediatel y after transmission, select [ Only Once ] . To repeatedly send the original, select [ Save ] . To cancel Polling Transmission, pre ss [ Cancel ] . The display returns to that of step C . H Press [ OK [...]

Polling Transmission 121 2 Polling Transmission Clear Report This report allows you to verify Polling Transmission has taken place. If E-mail TX Results is programmed in a Quick Operation key, you can have the report e-mail sent after transmission. Important ❒ This report is not printed if the User P arameters (switch 11 , bit 7) in the Fac- simi[...]

Other Transmission Features 122 2 Polling Reception Use this function to poll a do cument fro m another machine. You can also poll documents from many machines with only one operation (use Groups and Keystroke Programs to f ully exploit thi s function). There are two types of Polling Reception. ❖ Default ID/Free Polling Reception Use this method [...]

Polling Reception 123 2 A Press [ Transmission Mode ] . B Press [ Polling RX ] . C To use Default ID/Free Polling Reception, check that [ Default ID / Free Polling RX ] is selected, and then press [ OK ] . To cancel Polling Reception, press [ Cancel ] . The display returns to that of step B . D To use ID Override Polling Reception, select [ ID Over[...]

Other Transmission Features 124 2 F Specify the destination, and then press the { Start } key. Note ❒ A Polling ID may be any four numbers (0 to 9) and characters (A to F), ex- cept 0000 and FFFF. ❒ To receive a document sent by Defa ult ID Polling Transmission or ID Override Polling Transmis sion, it i s necessary to specify the same Polling I[...]

Polling Reception 125 2 Polling Reception Result Report This report is printed after each Polling Re ception is completed and shows its result. If E-mail TX Results is programme d in a Quick Operation key, you can select whether a report e-mail is sent after reception. Note ❒ You can also check the re sult of a Polling Recept ion with the Journal[...]

Other Transmission Features 126 2 Sub Transmission Mode This section ex plains the features of [ Sub TX Mode ] . Book Fax Use to send book originals from the exposure glass. Pages are scanned in the following order. Important ❒ Place the origin al on the exposure gla ss. You cannot use t he optional ADF. ❒ Depending on paper sizes available in [...]

Sub Transmission Mode 127 2 E Select [ From First Page ] or [ From Second Page ] , and then press [ OK ] . The selected original size is shown above the high lighted [ Book Fax ] . Select [ From First Page ] to send a book original from t he first page. Select [ From Second Page ] if you want to send a cove r letter as the f irst page. To cancel th[...]

Other Transmission Features 128 2 Two-Sided Transmission (D ouble-Sided Transmission) Use this function to send two-side d originals. The front and back of the scan ned origin al will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. I f you want to print the origina l wit[...]

Sub Transmission Mode 129 2 A Place the original, and then select the scan settings you require. B Press [ Sub TX Mode ] . C Press [ 2 Sided Original ] . D Specify the original position. Check the orientation of the placed document, and then press or . Make sure that the specified original po sition matches the orientatio n of orig- inals loaded in[...]

Other Transmission Features 130 2 F Specify the transmission mode from [ 2 Sided from 1st Page ] or [ 1 Sided for 1st Page ] , and then press [ OK ] . The selected original position and pa ge opening orienta tion are shown above the highlighted [ 2 Sided Original ] . To cancel this mode, press [ Cancel ] . The display return s to that of step C . S[...]

Sub Transmission Mode 131 2 C Press [ Sub TX Mode ] . D Press [ E-mail Options ] . E Press [ Change ] for Enter Subject. There are two methods of entering a subject: Selecting from programmed subjects, or entering characters directly. If you are entering characters, pro- ceed to step G .[...]

Other Transmission Features 132 2 F Select the subject from the displayed list. The selected subject appears in the manual input column. You can enter extra characters after the se le cted subject. If you do not need to enter extra characters, procee d to step I . G Press [ Manual Input ] .[...]

Sub Transmission Mode 133 2 H After entering the subject, press [ OK ] . Entered characters appear in the manua l input column. You can add a programmed subject after the entered subject. Select the sub- ject from the displayed subjects. I Press [ OK ] . J Press [ OK ] twice. The standby display appears. K Specify a destination, and then press the [...]

Other Transmission Features 134 2 Note ❒ For convenience, program frequently-u sed subjects in advance in “Pro - gram / Change / Delete Subject” in “System Setti ngs”. “[Urgent]” and “[High]” are programmed as default. ❒ If you send e-mail without setting a subject, a subject is automatica lly in- serted. For details about how t[...]

Sub Transmission Mode 135 2 D Press [ E-mail Options ] . E Press [ Change ] for Enter Text. F Select a text, and then press [ OK ] . G Press [ OK ] twice. The standby display appears. H Specify a destination, and then press the { Start } key. Note ❒ You cannot send text only without an original. Reference p.109 “Sender Settings” “System Set[...]

Other Transmission Features 136 2 Requesting a reception notice You can confirm sent documents were pr operly received using e-mail or the Journal. The receiver sends back a reception notice message. Once the reception notice message is received, “OK” appears in the Result column of the Journal, allowing the originator t o verify the transmissi[...]

Sub Transmission Mode 137 2 F Press [ OK ] twice. The standby display appears. G Specify a destination, and then press the { Start } key. Note ❒ If the fax is not received normally, “Error” appears in the Result column. ❒ Only the last 50 communications appear in the Journal. If you do not re- ceive a reception notice message before the las[...]

Other Transmission Features 138 2 Setting an e-mail destination as a BCC E-mail is sent to all specified destinati ons as bcc. A Place the original, and then select the scan settings you require. B Specify the sender. For details about specifying se nders, see “Sender Settings”. C Press [ Sub TX Mode ] . D Press [ E-mail Options ] . E Select [ [...]

Sub Transmission Mode 139 2 Standard Message Stamp Use this functi on to stamp a standard message at the top of the first original sent. There are four types of standard mess ages: “Confidential”, “Urgent”, “Please phone”, and “Copy to corres. section” You can also program other messa ges. Important ❒ While this function is in use[...]

Other Transmission Features 140 2 Reference p.146 “Label Insertion” “Facsimile Features”, General Se ttings Guide Sending an Auto Document If you often send a particul ar page to people (for example a map, a standard at- tachment, or a set of instructio ns), store that page in memory as an Auto Docu- ment. This saves rescanning ever y time [...]

Sub Transmission Mode 141 2 E Press [ OK ] . F Specify the destination, and then press the { Start } key. Note ❒ You can attach one Auto Docu ment to each transmission. ❒ Files with Auto Do cuments are sent by Memory Transmission. ❒ When sending an Auto Do cument with oth er files, the Auto Documen t is sent first. ❒ Storing Auto Documents [...]

Other Transmission Features 142 2 Printing documents stored as Auto Documents This function is used for printing documents stored as Auto Documents. T h i s f u n c t i o n i s v e r y c o n v e n i e n t a s i t c a n b e u s e d f o r c h e c k i n g t h e c o n t e n t s o f stored files. A Press [ Sub TX Mode ] . B Press [ Auto Document ] . C S[...]

Sub Transmission Mode 143 2 Stamp When sendin g a fax document using th e ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page. Important ❒ The optional ADF is required to use this function. Stamp only works when s[...]

Other Transmission Features 144 2 Note ❒ This stamp indicates that the original has been successful ly stored in memory for Memory Transmission, or successfu lly sent by Immediate Transmission. ❒ When the stamp starts getting lighter, replace the cartridge. ❒ If a multi-page feed or paper jam occu rs, th e originals are not sent pro perly and[...]

Sub Transmission Mode 145 2 Fax Header Print When the Fax Header is set to “On”, the stored name is printed on the receiver's paper. In some cases, you may want the other party to receive an unmarked copy of your original. To do this , switch Fax Header off. You can store two Fax Headers; “First Name” and “Second Name”. For example[...]

Other Transmission Features 146 2 Note ❒ You can program fax header name s using the Program Fax Info rmation function in the Facsimile Features menu. ❒ You can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Featur[...]

Sub Transmission Mode 147 2 A Place the original, and then select the scan settings you require. B Press [ Sub TX Mode ] . C Select [ Options ] . D Press [ Programmed Name ] for Label Insertion. Press [ Off ] if you do not want to insert a destination. To cancel the option settings, press [ Canc el ] . E Press [ OK ] twice. F Specify the destinatio[...]

Other Transmission Features 148 2 Reduced Image Transmission Using this function, your do cument is sent at a reduced size (93%) with a blank margin on the left. Important ❒ This funct ion is unava ilable with Imm e diate Transmission, or specified trans- mission of a stored document. ❒ Image Rotation is unavailable with this function. A Place [...]

Sub Transmission Mode 149 2 E Press [ OK ] twice. F Specify the destination, and then press the { Start } key. Auto Reduce When this function is tu rned on, if the receiver's paper is smaller than the size o f the origin al you are sen ding, the docume nt is automatically reduced to fit onto the paper available at the other end. Important ❒ [...]

Other Transmission Features 150 2 D Press [ On ] for Auto Reduce. Press [ Off ] if you do not want to use the Auto Reduce funct ion. To cancel the option settings, press [ Canc el ] . E Press [ OK ] twice. F Specify the destination, and then press the { Start } key. Default ID Transmission If you turn this function on , transmission will only take [...]

Sub Transmission Mode 151 2 D Press [ On ] for Default ID TX. Press [ Off ] if you do not want to use ID transmission. To cancel the option settings, press [ Canc el ] . E Press [ OK ] twice. F Specify the destination, and then press the { Start } key. Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function. Usi[...]

Other Transmission Features 152 2[...]

153 3. Reception This section explains recept ion and reception functions such as printing received documents or routing received do cuments to other fax machines. Types of Reception This section ex plains differe nt ways of receivin g fax documents. Immediate Reception Each page of a fax document is printed as soon as it is received. This method i[...]

Reception 154 3 Reference p.45 “Resolution” p.154 “Memory Reception” p.155 “Substitute Reception” p.172 “Printing Options” Memory Reception The machine waits until all pages of the document have been received into mem- ory before printing it. Important ❒ About one hour after the machine is tu rned off, all fax documents stored in [...]

Types of Reception 155 3 Reference “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Fa csimile Function”, Troubleshooting Substitute Reception Substitute Reception is used when th e machine cannot prin t any fax documents. In Substitute Reception, a received fax document is stored in memory instead of being print[...]

Reception 156 3 Receiving documents unconditionally If one of the conditions in the follo wing list occurs, the mach ine rece ives all f ax documents using Substitute Recept ion. Receiving documents according to parameter-specified settings If one of the conditions in the following list occurs, the machine receives only those documen ts that matc h[...]

Types of Reception 157 3 You can specify the following conditions with the User Parameters (switch 05, bit 2, 1) in the Facsim ile Featur es menu. • When Own Name or Own Fax Number is received The machine switches to Substitute Reception o nly when the sender has pr o- grammed their Own Name or Own Fax Nu mber. If the power is switched off for mo[...]

Reception 158 3 Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (an exte rnal tele phone required) • Auto Reception You can change the reception mode on ly if a standard G3 line is used. You cannot change the reception mode wh en a lin e other than the standard G3 line (G3-2 or G3-3) is[...]

Reception Modes 159 3 Switching the Reception Mode You can switch reception modes using Re cepti on Settings in the Facsimile Fea- tures menu. If you program a Quick Operation key with Switch Reception Mode, you can switch the reception mode quickly. A Press [ Switch RX Mode ] . B Select the reception mode, and then press [ OK ] . The standby displ[...]

Reception 160 3 Receiving Internet Fax Documents You can receive e-mail documents by Internet Fax. There are two methods of receiving e-ma il: Auto E-mail Reception and Manual E-mail Reception. Important ❒ E-mail with attachments other than TIFF-F format files cannot be received. Senders receive an Error Ma il Notificati on if t heir e-mail co nt[...]

Receiving Internet Fax Documents 161 3 Manual E-mail Reception Follow these steps to receive a fax by acce ssing the e-ma il server manually. Important ❒ Program the Manual E-mail RX function to a Quick Operati o n key beforehand. A Press [ Manual E-mail RX ] . The machine accesses the server to chec k for e-mail and receives any new e-mail. B Ch[...]

Reception 162 3 1. E-mail transmitted without speci- fying a subject in “E-mail Options”. 2. E-mail transmitted with a subject specified in “E-mail Options”. 3. From The name (e-mail address) of the sender 4. Date The date and time of e-mail transmission 5. To The e-mail address of the recipient 6. Subject Shows the subject specified in “[...]

Reception Functions 163 3 Reception Functions This section ex plains useful fun c tions for receiving fax documents. Transfer Station Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks. The following diagram may make th e concept clearer. The following terminologies are used in this section: [...]

Reception 164 3 Note ❒ You can rece ive Transfer Requests only when your machine has the capacity to store two or more destinati ons specified using the number keys. ❒ If the Requesting Party specifies a Gr oup for th e Receiving Stat ions and the total number of Receiving Stations exce eds the maximum value, the Transfer Station cannot transfe[...]

Reception Functions 165 3 Transfer Result Report This reports whether transmission to the Receiving Stations was successful or not. When the Transfer Station has transferred the document to all Receiving Sta- tions, it sends the Transfer Result Report back to th e Requesting Party. The ma- chine prints the report if it cannot be sent back to the Re[...]

Reception 166 3 Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in this machine. Note ❒ A fax number, Internet Fax address, IP-Fax destination, or folder address can be set as a forwarding destination. ❒ If an e-mail address is programmed as the destination, documents received are for[...]

Reception Functions 167 3 Reference p.287 “Maximum Values” “Facsimile Features”, General Settings Guide Routing Received Documents with SUB Code This section descr ibes how to route received documents using SUB Codes. When a document is rece ived, its SUB Code is compared to SUB Codes pro- grammed in Personal Boxes, and if a matc h is found[...]

Reception 168 3 Transferring Received Documents The machine can tran sfer received documents by using SUB Codes. Originals sent with a SUB Code th at matches the SUB Code programmed as a Transfer Box are received then re layed to the programmed receiver. Important ❒ Transfer Boxes and Receiving Stations must be set up in order to t ransfer re- c [...]

Reception Functions 169 3 Note ❒ You can route received e-mail to other Inte rnet Fax machines as well. ❒ Even if SMTP reception is enabled on the DNS serv er, e-mail sent fr om the SMTP server will not be received an d the machine reports an error if SMTP reception is not set under “System Settin gs”. Also, the SMTP server sends an error n[...]

Reception 170 3 The originator can re quest transfer of e- mail sent to another fax machine by spec- ifying the e-mail address as foll ows: ❖ Fax Number fax=destination fax number@host name of this machine.domain name Example: to transfer to fax number 212-123-4567: fax=2121234567@abc.company.com ❖ Single destination programme d in the destinat[...]

Reception Functions 171 3 Auto Fax Reception Power-Up T h i s m a c h i n e c a n b e s e t t o s h u t d o w n a u t o m a t i c a l l y i f n o o n e h a s u s e d i t f o r a while. In these situations, even though the operation switch is off, the machine can still receive incoming do cuments as long as the ma in power switch is on. Important ?[...]

Reception 172 3 Printing Options This section ex plains useful f unctions for prin ting receive d documents. Print Completion Beep When this function is turned on, the machi ne beeps to let you know whe n a re- ceived document is printed. Note ❒ You can alter the volume of the beep or turn it off completely using “Adjust Sound Volume” in the [...]

Printing Options 173 3 Centre Mark When this function is enable d, marks ar e printed halfway down the left side and at the top centre of each page received. This makes it easy for you to position a hole puncher correctly whe n you file re- ceived documents. Note ❒ The Centre Mark may deviate a little from the exact centre of the edg e. ❒ You c[...]

Reception 174 3 Two-Sided Printing You can have a received document printed on both sides of a sheet. Important ❒ To use this function, all pages of the received document must be of the same size-inform the sending part y of this beforehand if necessary. You must also h a v e p a p e r s e t i n t h e m a c h i n e o f t h e s a m e s i z e a s t[...]

Printing Options 175 3 Note ❒ You can turn this function on or off using 2 Sided Print in the Facsimile Fea- tures menu. ❒ Printouts may vary depending on h ow the sender sets the originals. ❒ You can select to have documents only fr om selected senders prin ted in this way. ❒ Stored documents of the sa me size are printed on the same paper[...]

Reception 176 3 Note ❒ For the maximum number of copies that can be made for each document, see “Maximum Values”. ❒ When using the Multi-copy function with specified senders, the maximum number of copies is 10. ❒ You can turn this function on or off using RX File Print Qty in the Facsimile Features menu. ❒ The machine will use Memory Re[...]

Printing Options 177 3 Combine Two Originals When two docum ents of the same size a nd orientation are received consecu tive- ly, they are prin ted on a single shee t when you turn this function on. This can help yo u economize on paper. • Two A5 K documents are printed side by side on a sheet of A4 L . • Two B5 JIS K documents are printed side[...]

Reception 178 3 Page Separation and Length Reduction If the size of a received document is longer than the paper loa ded in the machine, each page of the document can be split and printed on severa l sheets , or reduced and printed on a single sheet. For example, this function splits the document if the document length is 20 mm (0.79") or long[...]

Printing Options 179 3 Reverse Order Printing Normally, pages of the received docume nt are printed and stacked on the tray in the order they are received. If you turn this function on, the machine will start printing the document from the last page rec eived. Note ❒ You can turn this functi on on or off us ing RX Reverse Printi ng in the Facsim-[...]

Reception 180 3 Note ❒ You can turn this funct ion on or off wi th the User Parameters (switch 10, bit 3) in the Facsimile Features menu. ❒ When this function is used, the prin ting quality may not be as good as usual. Reference p.178 “Page Separation and Length Reduction” “Facsimile Features”, General Settings Guide TSI Print (Transmit[...]

Printing Options 181 3 Reference p.176 “Image Rotation” p.178 “Page Separation and Length Reduction” p.179 “Page Reduction” “Facsimile Features”, General Settings Guide Setting priority trays With the same size of paper loaded into multiple trays, you can make the ma- chine use one tray for one function an d another tray for another[...]

Reception 182 3 Note ❒ After pressing [ Exit ] , procedure varies depending on machin e status w hen the message occurred. • If any received documents or reports were being printed automatically, the printer automatically continues pr inting from where it left off. • If any documents or repo rts were be ing printed manually, the printer does [...]

Printing Options 183 3 Where Incoming Documents Ar e Delivered - Output Tray You can specify the output tray or output position to facilitate separation of re- ceived documents. Specifying tray for lines Use this function to specify the outp ut tray for each line port. You can specify the document feeding tray for each port (telephone, Internet Fax[...]

Reception 184 3[...]

185 4. Changing/Confirming Communication Information This section explains the features of [ Information ] and [ Change / Stop TX File ] , which you can use to confirm communication results on the screen or printed reports. Changing the Settings of Files in Memory After you have pressed the { Start } key (after scanning ori ginals), you can check a[...]

Changing/Confirming Communication Information 186 4 Deleting a Destination from a Simultaneous Broadcast You can delete selected br oadcasting destinations. Important ❒ If you delete a destination that is the only destinat ion for a transmission, the transmission is canceled. A Press [ Change / Stop TX File ] . B Press [ Check / Change Settings ][...]

Changing the Settings of Files in Memory 187 4 D Press [ Change ] for the destination you want to delete. Pressing switches the destinatio n list between fax number, e-mail ad- dress, and IP-Fax destination. E Press [ Clear ] to delete the destination. Pressing [ Clear ] d e l e t e s b y s i n g l e d i g i t s t h e f a x n u m b e r o r I P - F [...]

Changing/Confirming Communication Information 188 4 Adding a Destination You can add a destination for broadcasting. Important ❒ A destination cannot be adde d using a destination list. A Press [ Change / Stop TX File ] . B Press [ Check / Change Settings ] . C Select the file to which you want to add a destination.[...]

Changing the Settings of Files in Memory 189 4 D Press [ Add ] . Pressing switches the destinatio n list between fax number, e-mail ad- dress, and IP-Fax destination. E Specify the destination using the number keys or soft (on-screen) keys. To add an e-mail address, press [ Manual Input ] , and then specify the destination. You can also program a S[...]

Changing/Confirming Communication Information 190 4 Changing the Transmission Time You can change the transmission time specif ied with Send Later. You can also delete the transmi ssion time. If the transmission time is deleted, the file is transmitted immediately. A Press [ Change / Stop TX File ] . B Press [ Check / Change Settings ] . C Select t[...]

Changing the Settings of Files in Memory 191 4 E Press [ Clear ] , re-enter the transmission time using the number keys or select [ Economy Time ] , and then press [ OK ] . If you select [ Economy Time ] , the economy time you specified in the Facsimile Features menu is entered. If you press [ Transmit Now ] , the file is transmitted immediately. H[...]

Changing/Confirming Communication Information 192 4 C Select a file whose SMTP server setting you want to change. D Press [ Change ] . E Press [ SMTP ] . F Select [ Yes ] or [ No ] , and then press [ Exit ] . G Press [ Exit ] . Repeat from step C to change the SMTP server settings of other recipients. H Press [ Exit ] . The standby display appears.[...]

Printing a File from Memory 193 4 Printing a File from Memory I f y o u w a nt t o ch e ck t h e c o nt e n ts o f a f i le t ha t is s t or e d i n m em o ry a n d n o t y e t sent, use this procedure to print it out. A Press [ Change / Stop TX File ] . B Press [ Print File ] . C Select the file you want to print. If multiple destinations were spe[...]

Changing/Confirming Communication Information 194 4 E Press [ Exit ] . The standby display appears. Note ❒ Confidential Transmission files are displayed, but cannot be printed. ❒ You can also prin t files that hav e not been successfully transmitted.[...]

Printing a List of Files in Memory (Print TX File List) 195 4 Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which fil es are stored in memory and what their file numbers are. Knowing the f ile number can be useful (for example when erasing files). A Press [ Change / Stop TX File ] . B Press [ Print [...]

Changing/Confirming Communication Information 196 4 Resending a File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set “Store documents in memory that could not be tra nsmitted” to “On” in User Parameters (switch 24, bit 0) in[...]

Resending a File 197 4 D Press [ OK ] . Repeat from step C to resend another file. To cancel transmissions, press [ Cancel ] . The display re turns to that of step C . E Press [ Exit ] . The standby display appears. Transmission starts. Note ❒ Files that could not be transmitted are kept for either 24 or 72 hours, de- pending on the setting you m[...]

Changing/Confirming Communication Information 198 4 Checking the Transmission Result (TX File Status) You can confirm transmission by the display, report, or e-mail. Confirming on Display Follow these steps to displa y the transmi ssion results. A Press [ Information ] . B Select [ TX File Status ] . C Check the transmission results. Transmission r[...]

Checking the Transmission Result (TX File Status) 199 4 Note ❒ Only the transmission results of the latest communications are displayed. For the maximum number of communica tion result s you can check on this machine, see “Maximum Values”. ❒ You can view sent fax documents and th eir l ists, using a Web Image Monitor on a network computer. [...]

Changing/Confirming Communication Information 200 4 Confirming by E-mail Use the E-mail TX Results function to se nd reports by e-mail to a computer, and then confirm them on t he computer. The available reports are: • Communication Result Report. • Immediate TX Result Report. • Polling TX Clear Report. • Polling RX Result Report. Important[...]

Checking the Transmission Result (TX File Status) 201 4 Confirming by Report and E-mail You can confirm transmission results usin g both the E-mail TX Results function, which sends the re sults by e-mail, and the Communication Result Report print- ed by the machine. You can set whether to use bo th of these toge ther in User Parameters (switch 10, [...]

Changing/Confirming Communication Information 202 4 Immediate TX Result Report (Immediate Transmission) If you turn this report on, a repo rt is printed after every Immediate Transmission so you have a record of whether th e transmission was successful or not. If the machine is set up not to print this report and the fax document cou ld not be succ[...]

Checking the Transmission Result (TX File Status) 203 4 Communication Failure Report This report is printed when a document could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Communication Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them [...]

Changing/Confirming Communication Information 204 4 Checking the Reception Result (RX File Status) Confirm the reception result on the screen or i n a report. Confirming on Display Follow these steps to display the reception result. A Press [ Information ] . B Press [ RX File Status ] . C Check the reception results. Reception results are displayed[...]

Checking the Reception Result (RX File Status) 205 4 Note ❒ Only the reception results of the late st communications are displayed. For the maximum number of communication results you can check on this ma- chine, see “Maximum Values”. ❒ You can view received fax documents and their lists, using a Web Im age Monitor on a network comput er. F[...]

Changing/Confirming Communication Information 206 4 Print Journal You can print the Journal manually. Important ❒ The contents of a Journal printed auto matically are deleted after printing. Keep the journal if you require a reco rd of transmissions and receptions. Printing the Journal To print the Journal manually, select th e printing method: ?[...]

Print Journal 207 4 All Prints the results of communications in the order made. A Press [ Information ] . B Press [ Print Journal ] . C Select [ All ] . D Press the { Start } key. To cancel a file printing, press [ Stop Printing ] . The display returns to that of step C . E Press [ Exit ] twice. The standby display appears.[...]

Changing/Confirming Communication Information 208 4 Print per File No. Prints only the results of communic ations specified by file number. A Press [ Information ] . B Press [ Print Journal ] . C Select [ Print per File No. ] . D Enter a 4-digit file number. If you make a mistake, press [ Clear ] or the { Clear/Stop } key, and then try again . E Pr[...]

Print Journal 209 4 Print per User Prints the results of communica tions by individual senders. A Press [ Information ] . B Press [ Print Journal ] . C Select [ Print per User ] . D Select a user. Press [ Ca ncel ] if the user is not registered. The display returns to that of step C . Press [ Clear ] to return to the previous screen if a wrong user[...]

Changing/Confirming Communication Information 210 4 Journal This section e xplains the i t ems printed in the Journa l. 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception[...]

Print Journal 211 4 • For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of re- ception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination. When d[...]

Changing/Confirming Communication Information 212 4 Transmitting Journal by E-mail Use this function to send the Journal to the administrator's e-mail address. The Journal is sent automatically after every 50 communicati ons. A CSV format Journal is attached t o the e-mail. Important ❒ To transmit the Journal by e-mail, it is n ec es s a r y[...]

Displaying the Memory Status 213 4 Displaying the Memory Status Use this function to display a summary of current memory usage. Items shown are the percentage of free me mory space, the number of received confidential documents, the number of file s to be sent, the number of Memo ry Lock files and the number of re ceived documents to be printed. A [...]

Changing/Confirming Communication Information 214 4 Reference p.140 “Sending an Auto Document” p.163 “Transfer Station” p.215 “Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)” p.224 “Printing Personal Box Docume nts” p.227 “Storing Documents in Information Boxes”[...]

Printing/Deleting Received and Stored Docu ments (Print/Delete Stored RX File) 215 4 Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are received and stored on the hard disk. You can also delete unwanted documents. Important ❒ The optional printer/scanner functions are requi red. ❒ Make[...]

Changing/Confirming Communication Information 216 4 Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [ Information ] . B Press [ Print / Delete Stored RX File ] . C Select a file to be printed, and then press [ Print ] . To cancel printing, press [ Cancel ] . To delete the documen[...]

Printing/Deleting Received and Stored Docu ments (Print/Delete Stored RX File) 217 4 Deleting Received and Stored Documents Use the following procedure to delete docume nts stored on the hard disk. A Press [ Information ] . B Press [ Print / Delete Stored RX File ] . C Select a file to be deleted, and then press [ Delete ] . D Press [ Yes ] . To ca[...]

Changing/Confirming Communication Information 218 4 Printing a Confidential Document This function is designed to prevent unau thorized users from reading your documents. If someone sends you a document using Co nfidential Transmission, it is stored in memory but not automatically printed. To print the document you have to en- ter the Confidential [...]

Printing a Confidential Document 219 4 D Enter a 4-digit Confidential ID using the number keys, and then press the { Start } key. E Press [ Exit ] . The standby display appears. Note ❒ The Confidential ID differs dependin g on the Sender's specif ications. ❒ You must enter the Confidential ID pr ogrammed in this machine, if the re- ceived [...]

Changing/Confirming Communication Information 220 4 Confidential File Report When this function is turned on, this report is printed whenever your machi ne receives a confidentia l document. Note ❒ You can turn this funct ion on or off wi th the User Parameters (switch 04, bit 0) in the Facsimile Features menu. Reference “Facsimile Features”,[...]

Printing a File Received with Memory Lock 221 4 Printing a File Received with Memory Lock This is a security function de signed to prevent un authorized user s from reading y o u r d o c u m e n t s . I f M e m o r y L o c k i s s w itched on, a ll received documents are stored in memory and are not automatically printed. To print the documents, yo[...]

Changing/Confirming Communication Information 222 4 D Enter a 4-digit Memory Lock ID with the number keys, and then press the { Start } key. If you make a mistake, press [ Clear ] or the { Clear/Stop } key, and then try again . To cancel printing, press [ Cancel ] . I f t h e M e m o r y L o c k I D d o e s n o t m a t c h , t h e “ Speci fied co[...]

Personal Boxes 223 4 Personal Boxes You can receive confidential documents to Personal Boxes. Important ❒ Before using this function, set the Personal Bo x in advance. Reference “Facsimile Features”, General Settings Guide Personal Boxes This function lets you set up th e machin e so that incoming documents addressed to certain user s are sto[...]

Changing/Confirming Communication Information 224 4 Important ❒ If the m ain pow er swit ch is tur ned off for about an hour, all documents received into Personal Boxes are deleted. When this happens, the Power Failure Report is printed so you can conf irm which documents have be en delete d. For details, see “Troubleshooting When Using the Fa [...]

Personal Boxes 225 4 D Select the box with the document you want to print. E If a password has been set for the bo x, enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try a gain. To cancel entering a password, press [ Cancel ] . The display returns to tha[...]

Changing/Confirming Communication Information 226 4 Information Boxes This section descr ibes how to use I nformation Boxe s. Important ❒ Before using this function, set th e Information Box in advance. Reference “Facsimile Features”, General Settings Guide Information Boxes Use the Information Box function to set up the machine as a document[...]

Information Boxes 227 4 Reference p.92 “Setting SEP Codes for Reception” p.227 “Storing Document s in I nformation Boxes” p.229 “Printing Information Box Documents” “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Fa csimile Function”, Troubleshooting Storing Documents in Information Boxes Follow thes[...]

Changing/Confirming Communication Information 228 4 D If a password has been set for the box, enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try a gain. To cancel entering a password, press [ Cancel ] . The display returns to that of step C . E Place th[...]

Information Boxes 229 4 Printing Information Box Documents Follow these steps to print a document stored in an Information Box. A Press [ Information ] . B Press [ Store / Delete / Print Information Box File ] . C Press [ Print File ] . D Select the box that contains the stored file you want to print. You cannot select a box that has no stored file[...]

Changing/Confirming Communication Information 230 4 F Press the { Start } key. If you want two-sided printing, press [ Print 2 Sides ] b e f o r e p r e s s i n g t h e { Start } key. To stop printing before pressing the { Start } key, press [ Ca ncel ] . The display re- turns to that of step D . To stop printing after pressing the { Start } key, p[...]

Information Boxes 231 4 E If a password has been set for the box, enter the password, and then press [ OK ] . If you make a mistake, press [ Clea r ] or the { Clear/Stop } key before pressing [ OK ] , and then try a gain. To cancel entering a password, press [ Cancel ] . The display returns to that of step D . F Press [ Delete ] . To stop deleting,[...]

Changing/Confirming Communication Information 232 4[...]

233 5. Storing a Document This section explains stor ing and managing documents in the Document Server. Sending a Stored File This section describes how to store and manage fax docume nts in the Document Server. The Document Server can store docu ments from various applications. The documents that are stored using the fa csimile function are availa[...]

Storing a Document 234 5 Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the ma chine automatically deletes documents from the Document Server after a c ertain number of days. You ca n change this setting using “Auto Delete File in Document Serv[...]

Sending a Stored File 235 5 C Press [ Store File ] . D Select [ Store & Transmit ] or [ Store only ] . Select [ Store & Transmit ] to send documents af ter they a re stored. Select [ Store only ] to store documents. When [ Store only ] is selected, “ pppppppppp ” is shown. E Press [ File Info. Setting ] , and then set the user name, fil[...]

Storing a Document 236 5 Reference p.236 “Programming a user name” p.237 “Setting a file name” p.237 “Setting a password” p.244 “Changing Stored Document Information” “System Settings”, General Settings Guide Programming a user name Set a user name from those programmed in the user code. User code is pro- grammed in System Setti[...]

Sending a Stored File 237 5 Setting a file name A Press [ File Name ] . B Enter the file name, and then press [ OK ] . C Press [ OK ] . Reference “Entering Text”, About This Machine Setting a password A Press [ Password ] . B Enter a password using the number keys, and then press [ # ] . If you make a mistake, press [ Clea r ] or the { Clear/St[...]

Storing a Document 238 5 D Press [ OK ] . Press [ Change ] to enter a different password. E Press [ OK ] . Sending Stored Documents The machine sends documents stor ed in the Document Server. The documents sto red in the Docu ment Server can be sent again and a gain until they are deleted. Once se nt, documents ar e stored in the Document Server. T[...]

Sending a Stored File 239 5 C Select the documents to be sent. When multiple documents are selected, th ey are sent in the order of selection. •P r e s s [ TX Order ] to arrange the order of the documents to be sent. •P r e s s [ File Name ] to place the documents in alphabetical order. •P r e s s [ User Name ] to place the documents in order[...]

Storing a Document 240 5 E When you want to add your original s to stored documents and send them all at once, press [ R Origi. n Stored File ] or [ Stored file nR Origi. ] . When sending only stored documents, proceed to step F . When [ R Origi. n Stored File ] is pressed, the machine sends the originals, and then stored files. When [ Stored file [...]

Sending a Stored File 241 5 Specifying documents from the Fi le List A Press [ U Prev. ] or [ T Next ] to display the documents to be sent. B Select the fi le. Specifying documents by User Name A Select [ Search by User Name ] . B Select the user name of the prog rammed document, and then press [ OK ] . To search by directly en tering a user name, [...]

Storing a Document 242 5 Specifying documents by File Name A Select [ Search by File Name ] . B Enter the name of the document to be sent, and then press [ OK ] . Partial matching is used when searching for a file name. C Select the file to be sent. Printing Stored Documents Use this function to print documents stored in the Document Server. Import[...]

Sending a Stored File 243 5 C Select the document to be printed. D If you select a document with a password, enter the password, and then press [ OK ] . If the document does not have a password, proceed to step E . E Press [ Print File ] or [ Print 1st Page ] . When [ Print File ] is pressed, the machine pr ints all the pages. When [ Print 1st Page[...]

Storing a Document 244 5 Reference p.287 “Maximum Values” Changing Stored Document Information You can change the file name, user name, and password of stored documents. To change a stored document, delete th e document you no longer need, and then reprogram the new document. A Press [ Sub TX Mode ] . B Select [ Select Stored File ] . C Select [...]

Sending a Stored File 245 5 E Change the desired informatio n of the stored document. Press the keys for the it ems you want to change. F Press [ Exit ] . G Press [ OK ] . The standby display appears. Note ❒ You can program one of the Quick Oper ation keys with operations for thi s function. Using the key a llows you to omit step A . Reference ?[...]

Storing a Document 246 5 Reference “Entering Text”, About This Machine Changing the file name A Press [ Change File Name ] . B Press [ Backspace ] or [ Delete All ] , and then re-enter the file name. C Press [ OK ] . Reference “Entering Text”, About This Machine Changing the password A Press [ Change Password ] . B Press upper [ Change ] . [...]

Sending a Stored File 247 5 Deleting a Stored Document Use this function to delete stored documents. A Press [ Sub TX Mode ] . B Press [ Select Stored File ] . C Press [ Manage / Delete File ] . D Select the document you want to delete. You can also de lete multiple documents at on ce.[...]

Storing a Document 248 5 E If you select a document for which a password is set, enter a password us- ing the number keys, and then press [ OK ] . F Press [ Delete File ] . G Press [ Delete ] . If you do not want to delete the document, press [ Do not Delete ] . H Press [ Exit ] . I Press [ OK ] . The standby display appears. Note ❒ You can progr[...]

249 6. Fax via Computer This section expla ins how to use this machine's facsimil e function from a com- puter via a network. Sending Fax Documents from Computers You can send a document created with a Windows application from a computer connected to the machine to another fax m achine. Connect computers to the machine via pa rallel port (opti[...]

Fax via Computer 250 6 Important ❒ The optional printer/scanner functions are requi red. ❒ Errors occurrin g when th e machine is used as a LAN-Fax will not be dis- played on the computer. Check for erro rs by using a Web Image Monitor. See Web Image Monitor help. ❒ USB connection is not available when us ing the LAN-Fax function on Windows 9[...]

Sending Fax Documents from Computers 251 6 LAN-Fax Driver This driver allows you to use LAN-Fax functions. Important ❒ All operations cannot be guaranteed depending on the system e nvironment. ❒ If your operating system is W indows NT 4.0, download LAN-Fax Driver for Windows NT 4.0 from the supplier's Web site. ❒ When you use Windows NT,[...]

Fax via Computer 252 6 LAN-Fax Cover Sheet Editor LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. ❖ Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 Auto Run program The installers for vari ous drivers and utili ties launch automati cally as Auto Run program[...]

Sending Fax Documents from Computers 253 6 Installing Individual Applications You need to install a LAN-Fax Driv er on your computer before using th e LAN- Fax functions. The LAN-Fax Driver is on the CD-ROM included with this machine. Address Book and LAN-Fax Cover Sheet Editor are install ed with the LAN-Fax Driver. Address Book helps you edit LA [...]

Fax via Computer 254 6 Setting LAN-Fax Driver Properties This section explains how to set properti es required for using the LAN-Fax Driver. Note ❒ If your ope rating system is Windows NT 4.0, Windows 2000/XP, or Windows Server 2003, log on using an accoun t that has Administrator rights. Setting print properties This section ex plains how to mak[...]

Sending Fax Documents from Computers 255 6 Making settings for opt ion configuration Make settings for optional unit s installed in this machine. A On the [ Start ] menu, point to [ Settings ] , and then click [ Printers ] . With Windows XP Profe ssional or Windows Server 2003, select [ Printers and Faxes ] on the [ Start ] menu. With Windows XP Ho[...]

Fax via Computer 256 6 Basic Transmission This section explai ns how to send fax documents created using Window s applications. To send a fax, simply select [ Print... ] from the Window s application, t hen select [ LAN-Fax M7 ] as the printer, and then specify a de stination in the [ LAN-Fax ] dialog box. Open the application docu ment you want to[...]

Sending Fax Documents from Computers 257 6 Reference p.257 “Specifying a destination using a destination list” p.257 “Specifying a destination using Address Book” p.258 “Specifying a destination by dire ctly entering a fax number, I nternet Fax destination, or IP-Fax destination” p.259 “Specifying Options” p.262 “Confirming Transm[...]

Fax via Computer 258 6 C Select [ Contact ] or [ Group ] in the [ Name: ] dropdown menu as the display format. Destination list conten ts change as foll ows, depending on the option selected: • Contact: Individual name, company na me, department name, fax number •G r o u p : G r o u p n a m e If you selected [ Group ] , proceed to step E . D If[...]

Sending Fax Documents from Computers 259 6 D Specify settings according to th e type of fax transmission. Specify settings according to the type of fax transmission selected in step B , as follows: •I f y o u s e l e c t e d [ Fax ] , select a line in the [ Line: ] list. •I f y o u s e l e c t e d [ E-mail ] , select the [ Do not use SMTP s erv[...]

Fax via Computer 260 6 To print a sender stamp A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Print Fax Header ] check box. To attach a cover sheet A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Attach a Cover Sheet ] check box. A cover sheet is added to the fi rst page of a transmission fil[...]

Sending Fax Documents from Computers 261 6 Saving as files You can save the fax document in TIFF format (TIFF-F). A Click [ Send Options ] . The [ Send Options ] tab appears. B Select the [ Save as file ] check box. C Click [ Save to... ] . D Select a folder on the folder tree. E Select a method of file naming. To enter a file name manually, select[...]

Fax via Computer 262 6 Checking Transmission Using LAN-Fax Driver From “SmartDeviceMonitor for Admin”, “SmartDeviceMonitor for Client”, or Web Image Monitor, yo u can check informatio n about files sent using LAN-Fax Driver. For the maximum number of tran smission results you can check, see “Maximum V alues”. Also, you can save the cont[...]

Sending Fax Documents from Computers 263 6 D Click [ Send ] or [ Send & Print ] . Note ❒ You can confirm transmission results using the E-mail TX Results function and the Communication Result Report. You can set wheth er to use both of these together in User Parameters (switch 10, bit 6) in the Facsimile Fea- tures menu. ❒ If there be any i[...]

Fax via Computer 264 6 Printing and Saving You can print documents create d using Windows applicat ions. Open the applicatio n docume nt you want to print or create a new document, and then perform the f ollowing procedure. For details about printing the fax im age, see the LAN-Fax Driver's Help. A On the [ File ] menu, click [ Print... ] . B [...]

Sending Fax Documents from Computers 265 6 Programming new destinations A On the [ Start ] menu, point to [ Programs ] , [ LAN-Fax Utilities ] , and then click [ Ad- dress Book ] . The [ Address Book ] dialog box appears. If LAN-Fax Driver has already started up, click [ Edit Address Book... ] . B Click [ New/Browse... ] , and then select the CSV f[...]

Fax via Computer 266 6 Editing programmed destinations A On the [ Start ] menu, point to [ Programs ] , [ LAN-Fax Utilities ] , and then click [ Ad- dress Book ] . The [ Address Book ] dialog box appears. If LAN-Fax Driver has already started up, click [ Edit Address Book... ] . B Click [ New/Browse... ] , and then select the CSV file contai ning t[...]

Sending Fax Documents from Computers 267 6 G If you made changes to a destination, a confirmation message appears. To save the changes, click [ Yes ] . If you do not want to save the chan ges and want to quit editing, click [ No ] . To return to the editing display, click [ Cancel ] . The confirmation dialog box does not appear when you have not ma[...]

Fax via Computer 268 6 Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination information • Department name as de stination information • Contact name as de stination information • Company name as sender information • [...]

Sending Fax Documents from Computers 269 6 Attaching a created cover sheet Use the following procedure to attach a cr eated cover sheet file to a fa x document. A On the [ File ] menu, click [ Print... ] . B Select [ LAN-Fax M7 ] in the [ Name: ] list, and then click [ OK ] . The [ LAN-Fax ] dialog box appears. C Click [ Edit Cover Sheet... ] . The[...]

Fax via Computer 270 6 Managing Facsimile Functions Using SmartDeviceMonitor f o r Admin You can check information about this ma chine's fax functions using a computer and save files on a computer usin g SmartDeviceM onitor for Admin. Note ❒ For details about Sm artDeviceMonitor for Admin and its installation, see “Monitoring and Configuri[...]

Viewing Fax Information Using a Web Browser 271 6 Viewing Fax Information Using a Web Browser You can view received fax documents and their lists or print these documents using a Web Image Monitor on a network computer. Note ❒ The optional printer/scanner functions are requi red. ❒ I t i s r e c o m m e n d e d t h a t y o u u s e a W eb Image [...]

Fax via Computer 272 6 F View the content of the fax document. To enlarge the preview image, click [ Enlarge Image ] . Enlargement cannot be performed without Acrobat Reade r instal led. For more information, see Help on the Web Image Mo nitor. G To download the received fax document, click [ PDF ] or [ Mu lti-page TIFF ] . A downloading confirmati[...]

Viewing Fax Information Using a Web Browser 273 6 Deleting fax information using a Web browser A Start a Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. C Click [ Fax Received File ] in the left pane. The list of received fa x documents appears. D Select the check box of the fax doc[...]

Fax via Computer 274 6 To edit machine properties a lready programmed Follow thes e steps to use Web Image Mon itor to edit inform ation about the des- tination machine registered in the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. The top screen is disp[...]

Viewing Fax Information Using a Web Browser 275 6 To add new receiver Follow these steps to use Web Image Monitor to add a new destination to the Address Book. A Start the Web browser. B Enter the IPv4 address of the machine you want to monitor after “http://” in the address field. The top screen is displayed. C Click [ Login ] , and then enter[...]

Fax via Computer 276 6 Delivering Files Received by Fax Documents received by the machine can be viewed on or downl oaded to a com- puter using the network deli very server Sc anRouter delivery so ftware. This is a useful function, enabling you to view and store documents on your computer without printing them. Important ❒ The optional printer/sc[...]

277 7. Appendix This section ex plains features an d spec ifications of the facsimile function. Programs If you regularly send documents to a part icular destination or transmit using the same functions, you can save repetitive number keys o perations by reg istering this information in a Keystroke Program. P r o g r a m s c a n b e r e c a l l e d[...]

Appendix 278 7 C Press the { Program } key. D Make sure that [ Register ] is selected. E Select a program number in which “ p Not Stored” is shown. If you make a mistake, press [ Cancel ] and select a program number again. When you change a Keystroke Program, press [ Register ] after pressing the program number you want to change . If you make [...]

Programs 279 7 Note ❒ Use the same procedure to register and change programs. In step E , select the program number you want to change. ❒ The method of registering or changing programs for the copy function is different from that of the fax function. ❒ For the maximum number of Keystrok e Programs you can register, see “Maximum Values”. ?[...]

Appendix 280 7 Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Press the { Program } key. C Press [ Change Name ] . D Select the program number of the name you want to change. [...]

Programs 281 7 Deleting a Program Follow these steps to dele te an unnecessary pr ogram: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Press the { Program } key. C Press [ Delete ] . D Select the program number you want to delete. E Press [ Ye[...]

Appendix 282 7 Using a Program Follow these steps to recall and use a registered program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, pre ss the { Facsimile } key. B Place the original. C Press the { Program } key. D Confirm that [ Recall ] is selected, and press the regis[...]

Optional Equipment 283 7 Optional Equipment This section explains the functions of options. Expansion Memory (32MB: DIMM) This allows you to send fax do cuments at hi gh resoluti on (Super Fine) . This also allows you to receiv e fax documents at high resolu tion (Fine or Super Fine). If you require this option, consul t your service representative[...]

Appendix 284 7 Specifications ❖ Fax Transmission and Reception ❖ Power Consumption ❖ IP-Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85/mm, 200 × 100 dpi (Standard character), 8 × 7.7/mm, 200 × 200 dpi (Detail character), 8 × 15.4/mm (Fine character: optional), 16 × 15.4/mm, 400 × 400 dpi (Super Fine character: optio[...]

Specifications 285 7 ❖ Internet Fax Transmission and Reception *1 Full mode IP-Fax transmission function Specify an IPv4 a ddress and send faxes to an IP-Fax compati- ble fax through a network. Also capable of sending faxes to a G3 fax connected to a tele- phone line via a VoIP gateway. IP-Fax reception function Receive faxes sent from an IP-Fax [...]

Appendix 286 7 Specifications Required for th e Internet Fax Destination Machines This machine can communicat e with Internet Fax machin es that satisfy t he fol- lowing specific ation requir ements. When communicating with full mode compatible machines, you can take ad- vantage of h igher specificatio ns for coding, or iginal size, and r esolution[...]

Maximum Values 287 7 Maximum Values The following list contains th e maximum value for each item. Item Standard Expansion memory (Optional) Memory 4 MB 28 MB Number of documents you can store in memory for Memory Transmission 400 400 Number of pages you can store in memory (using A4 Standard <ITU-T q 1 Ch art>) Approx. 320 Approx. 2,240 Numbe[...]

Appendix 288 7 Note ❒ The maximum number of pa ges that can be stored or transmitted may de- crease depending on the contents of documents. Number of LAN-Fax Driv er transmission results you can check from a ne twork comput er “Smart- DeviceMonitor for Admin”, “DeskTopBinder”, or Web Image Monitor. 70 70 Number of documents sent from a LA[...]

289 INDEX 180-degree rotation printing , 175 1 Sided for 1st Page , 128 2 Sided from 1st Page , 128 2 Sided Original , 128 2 Sided Print , 5 2 sided printing , 174 , 260 A Acceptable original sizes , 40 Add , 17 , 18 8 Adding a destination , 188 Address Book , 66 , 68 , 251 , 264 Adjust Scan Density , 5 Adjust Sound Volume , 5 Administrator Tools ,[...]

290 Compatible machines , 286 Confidential document , 218 Confidential File indica tor , 218 , 221 , 224 Confidential File Report , 220 Confidential Transmission , 115 Confidential TX , 115 Confirming a transmission , 105 Confirming by e-mail , 200 Confirming by report , 199 , 20 5 Confirming by report and e-mail , 201 Confirming on display , 198 ,[...]

291 G G3 , 51 G3 Auto , 51 Gatekeeper (VoIP gatekeeper) , 24 Gateway (VoIP gateway) , 24 Gen. Settings/ Adjust , 5 Group , 68 Group Dial , 94 H H.323 , 24 H.323 Settings , 5 Having incoming documents printed on paper from the bypass tray , 182 Higher , 87 How to read this manual , 1 I ID Override , 115 ID Override Polling Reception , 122 ID Overrid[...]

292 O On Hook Dial , 87 On Hook Dial key , 56 , 87 On Hook Mode Release Time , 5 Operation switch , 171 Optional equipment , 283 Options , 144 Original size , 32 , 40 Original sizes detected automatically , 43 Original sizes difficult to det ect , 43 Original Type , 47 Original Type Priority , 5 Origi. + Stored File , 238 Output tray , 18 3 P Page [...]

293 R Reading the display , 2 Reading the display panel and using keys , 3 Recall , 282 Received and stored documents , 215 Received images , 161 Receive File indicator , 155 Receiving a fax in manual reception mode , 158 Receiving documents according to parameter-specified settings , 156 Receiving doc uments un conditionally , 156 Receiving Intern[...]

294 SIP Settings , 5 SMTP , 64 , 169 , 191 SMTP reception , 168 SMTP reception using Inte rnet Fax , 168 SMTP RX File Delivery Settings , 5 Specifications , 28 4 Specifying a destination , 54 Specifying a destination by directly entering , 258 Specifying a destination using Address Book , 25 7 Specifying a destination using a destination list , 257[...]

295 U User Name , 236 User Tools/Counter key , 5 Using a program , 282 Using the Address Book to specify destinat ions , 66 Using the Document Server , 233 Using the machine's Address Book data in the destination li st of the LAN-Fax , 267 Using the soft ware , 250 V Viewing fax information usi ng a Web browser , 271 Viewing received fax docum[...]

296 AE AE B779-8525[...]

Trademarks Microsoft ® , Windows ® , Windows NT ® and Outlook ® are registered trademarks or trad emarks of Micro- soft Corporation in the United States and /or other countries. PowerPC ® is a trademark of International Business Mach ines Corporation i n the United States, other countries, or both. Adobe ® and Acrobat ® are registered tradem[...]

FAX Option Type 3045 Operating Instructions Facsimile Reference AE AE B779-8525[...]