Ricoh Aficio SP 1100S manual

TELECOM Read this manual carefully befo re you use this ma chine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine. User’s Guide LASER MFP SP1100S Aficio SP1100S[...]

SP1100S/Aficio SP1100S - I - Contents Contents Security 1 Security directives 1 Laser safety 1 For Europe/Asia 1 For North America 1 Certification 2 Declaration of conformity 2 Notice to Users in EU Countries 2 Notice to Users Accessing Analog PSTN in EU Countries 2 Symbols for the main power switch 2 Positions of Warning and Caution label s on the[...]

SP1100S/Aficio SP1100S - II - Contents Selecting the current device 32 Status of the connection 33 Device parameters 33 Display the consumable status 33 Companion Suite Pro functionalities 34 Document analy sis 34 Analysis with Scan To 34 Character recognitio n software (OCR) 34 Printing 35 Printing on the multifunction machine 35 Printing in duple[...]

SP110 0S/Aficio SP1100 S - 1 - 1 - Security - Certification - Environment - Software use license Security Secu rity dire ctives Before turning on your device, c heck that the outlet that you are going to plug it into conforms to th e indications shown on the informa tion plate (voltage, cur rent, power n etwork frequency) located on your device. Th[...]

SP1100S/Aficio SP1100S - 2 - 1 - Security - Certification - Environment - Software use license Certification Declaration of conformity Notice to Users in EU Countries This product complies with the essential re quirements a nd provisions of Directive 1999/5/EC of the European Parliament and o f the Council of 9 M arch 1999 on r adio equipment and t[...]

SP1100S/Aficio SP1100S - 3 - 1 - Security - Certification - Environment - Software use license Positions of Warning and Caution labels on the machine This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and hand le the machine as indicated.[...]

SP1100S/Aficio SP1100S - 4 - 1 - Security - Certification - Environment - Software use license Environment The preservation of th e environment is of importance to the manufactur er. The ma nufacturer w ishes to serv ice the installations with respect to the envir onment and has chosen to integrate the e nvironmental p erformance in the whole lifec[...]

SP1100S/Aficio SP1100S - 5 - 1 - Security - Certification - Environment - Software use license Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. O PENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERM S AND CONDITIONS. In case you should not acce p[...]

SP1100S/Aficio SP1100S - 6 - 1 - Security - Certification - Environment - Software use license Registered trademarks Companion Suite Pro is a registered tradem ark of Sagem Communications. Adobe® and the Adobe® produ cts referred to here are registered tra demarks of Adobe Systems Incorp orated. PaperPort®11SE is a registered trademark of ScanSo[...]

SP1100S/Aficio SP1100S - 7 - 2 - Installation Installation Location conditions By choosing an appropr iate location , you prese rve the lon gevity of the machine. Check th at the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obst ruct the ventilatio n grids locate d on the left and righ[...]

SP1100S/Aficio SP1100S - 8 - 2 - Installation - If liquid or metallic item gets accidentally inside the ma ch ine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you would face a fire hazard or an electric shock hazard. - In case of heat, smoke, unusual smell o r abnormal nois e emission s, turn the machine off[...]

SP1100S/Aficio SP1100S - 9 - 2 - Installation - For environmental reasons, do not dispose of the prod uct or expended supply wastes at househo ld waste collection point. Disposal can take place at our authorized deale r or at appropriate collection sites. - Our products are en gineered to meet the high standards of quality an d functionality, and w[...]

SP1100S/Aficio SP1100S - 10 - 2 - Installation T erminal description Front and Back sides 1. Control panel 2. Paper jam cover 3. Power supply cord connection 4. On/Off switch 5. Slave USB connection (for PC) 6. Master USB connection (USB key) 7. Manual paper feed setup guide s 8. Manual input tray 9. Paper tray 10. Cartridge access cover 1 1. Fold-[...]

SP110 0S/Af icio SP11 00S - 11 - 2 - Installation Comm and pan el Present ation Accessing terminal functions All terminal fun ctions and set tings are availa ble via the men u and are asso ciated to a specif ic menu comman d. For example, C ONTR AST copy setting s are identified in the menu wi th the command 844 . Two methods are available to acces[...]

SP1100S/Aficio SP1100S - 12 - 2 - Installation Packaging contents The packaging contains the items listed below: Multifunction device 1 toner cartridge 1 installation guide and 1 PC installation CD ROM 1 Safety Guid e, Command Guide (For Europe and North America only) 1 power cord 1 USB cord Device installation 1 Unpack the device. 2 Install the de[...]

SP1100S/Aficio SP1100S - 13 - 2 - Installation Handling the T oner Cartridge (1) Must not be stood on the side, or held upside down. (2) Must not be shaken str ongly. Feed cassette paper insertion Your device accepts a number of forma ts and types of papers. 1 Remove the paper feed cassette completely . 2 Push the lower panel down until it clicks. [...]

SP1100S/Aficio SP1100S - 14 - 2 - Installation 3 Remove the starter toner ca rtridge from its bag. Gently roll the cartridg e 5 or 6 times to distribute the toner evenly inside the cartridge. Thoroughly rolling the ca rtridge will assure the maximum copies per cartridge . 4 Hold it by its handle. 5 Insert the cartr idge in its slot by pushing it un[...]

SP1100S/Aficio SP1100S - 15 - 2 - Installation Device initial setup After a few seconds, when the machine has warmed up, the Easy Install function is launched and the LCD screen displays the following message: The Easy Install function will help you configure your machine by guiding yo u through the basic setting s. If you wish to modify the settin[...]

SP1100S/Aficio SP1100S - 16 - 3 - Copy Copy Your machine has the function to make on e or more copies. You can also setup several param eters in order to make copies at your will. Simple copy In this case, the default paramete rs are applied. 1 Place the document to be copied face down on th e glass, respecting the indication s around the glass. 2 [...]

SP1100S/Aficio SP1100S - 17 - 3 - Copy 2 Enter the desired number of copies and confirm with the OK button. 3 Choose the paper tray AUTOMATIC or MANUAL with the buttons  or  , then confirm with the OK button. 4 Choose the copying option ID CARD with the buttons  or  and confirm with the OK button. 5 Choose the resolution depen ding on t[...]

SP1100S/Aficio SP1100S - 18 - 3 - Copy Analysis origin setup If you want, you can change the origin of th e scanner. By entering new values for X and Y in mm (X < 210 and Y < 280), you move th e analysed area as shown on th e diagram below.  843 - ADVANCED FCT/COPY/ ORIGIN 1 Select the X and Y coordinates with th e buttons  or  . 2 S[...]

SP1100S/Aficio SP1100S - 19 - 3 - Copy T op and bottom pr inting margins setup If you want to, you can offset the lateral margins of the document towards the to p or the bottom during printing .  856 - ADVANCED FCT/SCAN. & PRINT/TOP PRINT. 1 Setup the to p / bottom margins offsets (by 0.5 mm steps) with the buttons  and  . 2 Confirm by[...]

SP1100S/Aficio SP1100S - 20 - 4 - Parameters/Setup Parameters/ Setup You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. You can print the functions gu ide and the av ailable setup of your multifunction machine . Language This setting enables you to choose the me nu language of yo[...]

SP1100S/Aficio SP1100S - 21 - 4 - Parameters/Setup Printing the functions guide  51 - PRINT / FUNCTION S LIST 1 Press on  and enter 51 with the digital keypad. The printing o f the funct ions guide s tarts. Print the list of setups To print the list of setups:  56 - PRINT / SETUP Press  , enter 56 using the keypad. The printing of the l[...]

SP1100S/Aficio SP1100S - 22 - 4 - Parameters/Setup Display the consumables status You can re ad at any ti me the rema ining toner in the cartridge. This leve l appears in perce ntage.  86 - ADVANCED FCT / CONSUMABLES 1 Press on  , enter 86 with the keyboard. 2 The available toner percentage appears on the screen. 3 Quit this menu by pressing [...]

SP1100S/Aficio SP1100S - 23 - 5 - Games Games Sudoku Sudoku is a Japanese puzzle. The game is in a grid format of three sq uares by three squa res to be distribut ed in fields in zo nes of 3 × 3. Depending on the level of difficulty, more or fewer numbe rs are already entere d at the start of the game. The aim of the game is to distribute the numb[...]

SP1100S/Aficio SP1100S - 24 - 6 - USB memory key USB memory key You can connect a USB memory Key on the front side of your machine. The files stor ed in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions: - print the st ored files cont ained in you r USB memory key 1 , - delete the files contained in your [...]

SP1100S/Aficio SP1100S - 25 - 6 - USB memory key - SELECTION , to print one or several files located in the USB memory key. Select with the  or  buttons the file to print and confirm with OK . A star ( Ä ) appear s on the left side of th e file. Repeat this step for each file you want to print. Press the button. COPIES NUMBER appears on the [...]

SP1100S/Aficio SP1100S - 26 - 6 - USB memory key creation. The beginning bu tton imme diately starts the scan and sends a file to the sup port with the parame ters defined in the an alysis format. Important With the IMAGE format, if you have selected: • BLACK&WHITE , the picture will be saved in TIFF format. • COLOUR , the picture will be s[...]

SP1100S/Aficio SP1100S - 27 - 7 - PC Features PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a co mpatible multifunction machine. From the PC, you can: - manage the multifunction machine, allowing you to set it up according to yo ur needs, - print your documents on the multifunction machi[...]

SP1100S/Aficio SP1100S - 28 - 7 - PC Features 6 The welcome screen ap pears. Click on the N EXT button to launch the installation of the Companion Suite Pro in your PC. 7 To continue, you need to accept th e proposed license agree ment. 8 Click on the N EXT button. 9 The final installation is ready to be executed. Click on the I NSTALL button. The [...]

SP1100S/Aficio SP1100S - 29 - 7 - PC Features Inst alling drivers only This section describes t he following installation procedures: • installation of drivers using th e Companion Suite Pro softwar e, • manual installation of drivers. Installing the drivers using the Co mpanion Suite Pro software Turn your PC on. Open an account session with t[...]

SP1100S/Aficio SP1100S - 30 - 7 - PC Features 11 Select th e destination fol der for installation and click on the N EXT button. 12 The final installation is ready to be executed. Click on the I NSTALL button. 13 A screen informs you of th e installa tion progress . 14 Click on OK to finish the installation. The Companion Suite Pro softwa re is now[...]

SP1100S/Aficio SP1100S - 31 - 7 - PC Features 5 Select L ASER P RO LL2 in the list and click on N EXT . 6 A screen informs you that the drivers have been installed. Click on the C LOSE button. You can now use the multifunction machin e to print or scan your documents. Connections Make sure that your multifunctio n machine is powered off. The connec[...]

SP1100S/Aficio SP1100S - 32 - 7 - PC Features Multifunction T erminal's Supervision The software that yo u have installed conta ins two multifunction machine ma nagement app lications, C OMPANION D IRECTOR and C OMPANION M ONITOR , which allow you to: • check whether the multifunct ion machine is connected to your PC, • monitor the multifu[...]

SP1100S/Aficio SP1100S - 33 - 7 - PC Features S tatus of the connection The status of the connection between the current device and the PC is indicated by a colour. The followin g table defines the possible stat es of the conne ction. Device parameters 1 Select a device by clicking on its line in the list and click on P ROPERTIES to configure the s[...]

SP1100S/Aficio SP1100S - 34 - 7 - PC Features Companion Suite Pro functionalities Document analysis The document analysis can be carried out in two ways: • either by the S CAN T O fu nction (applicatio n accessible from the Companion Direc tor window or from the SCAN button on the machine), • or directly from a standa rd compatible application.[...]

SP1100S/Aficio SP1100S - 35 - 7 - PC Features Printing You have the possibility to pr int your documents via the USB connection. During the installation of th e Companion Suite Pro software, the L ASER P RO LL2 printer driver will be installed automatically onto your PC. Printing on the multifunction machine Printing a document on the multifunction[...]

SP1100S/Aficio SP1100S - 36 - 7 - PC Features • Long sides • Short sides 8 Press OK on the command pane l to resume printing. 9 Even pages are printed on the other side of the sheets. Once all pages are printed, remove the explanation sheet. Software Uninstallation This section describes the following pro cedures: • full uninstallation of the[...]

SP1100S/Aficio SP1100S - 37 - 7 - PC Features Uninstall the drivers using th e Companion Suite Pro software Run the program s removal from the me nu S TART >A LL P ROGRAMS >C OMPANION S UITE >C OMPANION S UIT E P RO LL2 > U NINSTALL . 1 A confirmation screen appears. Click on the Y ES button to continue the C OMPANION S UITE P RO LL2 dr[...]

SP1100S/Aficio SP1100S - 38 - 8 - Maintenance Maintenance Service General information To ensure that your machine is kept in the best conditions, it is recommended that you periodically clean the inner parts. Please respect the followin g rules while using this machine: - Do not leave the scanner cover open. - Do not try to lubricate the device. - [...]

SP1100S/Aficio SP1100S - 39 - 8 - Maintenance 8 When this message appears, insert the smart card provided with the new toner cartridge as shown on the picture belo w. 9 A wait message appears. The smart card is read. Remove the smart card from the reader, yo ur machine is ready to print aga in. Issues with smart cards If you use a smart car d that [...]

SP1100S/Aficio SP1100S - 40 - 8 - Maintenance Paper jam When printing, a sheet of paper may get stuck in the printer or the paper tray an d cause a paper jam. In case of a paper jam in the machine, the following message appears: 1 Open the paper jam cover loca ted at the back of the machine. 2 Remove the jammed she et of paper and close the cover. [...]

SP1100S/Aficio SP1100S - 41 - 8 - Maintenance PC printing via USB connection Firmware update Updating the machine fir mware requires that the Companion Suite Pro software be installed on your PC, and that the PC is connected to the machine (see PC Features, page 27). Contact your Dealer to check if firmware update s are available for yo ur machine.[...]

SP110 0S/Af icio SP11 00S - 42 - 8 - Maintenance Specif ications Physical specifications Electrical specifications Environment al specifications Peripheral specifications Printer Copier Scann er Printin g suppo rts PC conn ection Specifications are subject to c hanges for imp rovement withou t notice. Dimensions: 344 x 447 x 386 mm Weight: 1 1 .6 k[...]