Ricoh DSm520pf manual

For safe and corr ect use of this machine , please be sure to read the Safety Information in th is manual before you u se it. DSm520pf/AC122/AC205 User's Guide[...]

i About the User’s Guide This La ser M FP Use r’s G uid e provi des information you nee d for set ting up your machine and installing the supplied software. It also provides all of the de tailed instr uctions f or using your machine as a printer , a scanner , a copier , and a f acsi mil e, a nd in for ma tion for main ta inin g an d troubl esho[...]

ii Safety Informa tion When u sing this m achine, the fo llowing safet y precautions sh ould alw ays be follow ed. Safety During Ope ration In t his m an ual, the foll ow ing im po rta nt sy mb ols a re u sed : WARNING: WARNI NG: Indicates a potent iall y hazardous situ ation which, if instructions are not followed, could result in death or serious[...]

iii CAUTION: Power Supply The socket -outlet shall be in stalled near the product and shall b e easily accessible. Ozone Sa fety This product generates ozone duri ng operation. Normall y , the o zone level i s saf e for operator s. If o zone odor may app ear , ventil ate t he room. For Fax or Tele phone When using your telephone eq uipment, basic s[...]

iv Fo r No r t h A me r i c a CDRH Reg ulations This equipment complie s with requir ements of 21 CFR subchapter J for class 1 laser products. This equi pment contains a 5 milli watt, 770-795 nanometer wavelength, AlGaAs laser dio de. This equi pment does not emit hazardous radiation, since the beam is to tally enclose d during all customer modes o[...]

v Declaration of Confor mity Notice to Users in EEA Countries This product complies with the essent ial requirements and provisions of Dire ctive 1999/5/EC of the Europe an Pa rl iament and of the Council of 9 March 1999 on radio equipment and telecomm unications terminal equ ipment and th e mutual recogn ition of their conformity . Notice to Users[...]

vi Positions of Labels and Ha llmarks for WARNING and CAUTION Labels This machine has labels for W ARNING and CA UTION at the positions shown below . For safety , please follow the instructions and handle the machine as ind icated. *This label i s stuck to hot sur faces. Be careful not to touch these areas. In accordan ce with IEC 60417 , this mach[...]

vii NOTICE Note to users i n the United States of America Notice: This equipm ent has been teste d and foun d to comply with the limits for a Class B digital device, pursua nt to Part 15 of t he FCC Rules. These l imits a re desi gned to provid e reasonab le protecti on against harmful inte rference in a residenti al instal lation. This equi pment [...]

viii USA FCC Requirements 1.This equip ment com plies with P art 68 o f the FCC rules an d requirem ents adopted by the ACT A. On the cover of this eq uipment is a l abel that cont ains, among ot her information, a product identifier in the format US:AAAEQ##TXX XXX. If requested, this number must be provide d to the teleph one compan y . 2.This equ[...]

ix Note: This Class B digital apparatu s complies with Canadian ICES -003. Difference s Between B ritish and America n English British English American English (Re)dialling (R e)dialing Colour Col or Emphasise Emphasize Re co g n i s e Recognize Organise Orga niz e Aut ho r ise Authorize Cancel ling Can cel ing Customise Customize Grey Gray[...]

x[...]

xi C ONTENTS Chapter 1: I NTRODUCTION Spe cia l Featu res .... ....... ...... ....... ...... ...... ....... .... ....... ...... ...... .. 1.2 Und erst andi ng Co mp onen t Lo catio ns .... ....... ...... ...... ....... ...... .... 1.4 Fro nt V iew ...... ....... ...... ....... ...... ...... ....... .... ....... ...... ...... .. 1.4 Rea r Vi ew ....[...]

xii Chapter 3: P APER H ANDLING Se lect ing P rint M ate rials ........ ....... ...... ....... ...... ...... ..... ...... ...... 3.2 Pap er Typ e, Inp ut So urces , and Capa citie s ... ...... ....... ...... .... 3.2 Gui delin es f or Pap er an d Spe cial Mate rials ...... ....... ........ ...... 3.3 Lo ading Pape r ..... ....... ...... ...... ....[...]

xii i Red uc ed/En larg ed C opy ........ ...... ...... ....... ...... ....... .... ...... .. 5.8 Nu mbe r of Cop ies ..... ...... ....... ...... ....... ...... .... ....... ...... ...... 5.9 Us ing S peci al Co py Featu res .. ....... ...... .... ....... ...... ....... ...... ...... 5.9 Clo ne C opy ing ........ ...... .... ....... ...... ....... [...]

xiv Rec eivi ng Man uall y Usin g an Ext ens ion Tel eph one ..... ..... ...... .... 7.16 Rec eivi ng F axes Usi ng t he D RPD Mod e ... ....... ...... ....... .... ...... .. 7.17 Rec eivi ng Fax es in th e Me mory ........ .... ....... ...... ...... ....... ...... .. 7.18 One -tou ch D ialin g ......... ...... ....... .... ...... ....... ...... ..[...]

xv Chapter 9: T ROUBLESHOOTING Clea ring Doc ume nt Ja ms . ...... ....... ...... ....... ...... ...... ....... ...... .... 9.2 Inp ut M isfee d ......... ...... ....... ...... ...... ....... .... ....... ...... ...... .. 9.2 Ex it Mi sfee d .... ....... ...... ....... ...... .... ....... ...... ....... ...... ...... .. 9.3 Ro ller M isfe ed ......[...]

xvi Appendix B: I NSTALLING M ACHINE O PT IONS Ins talli ng Me mo ry DI MM .... ...... ....... .... ....... ...... ...... ....... ...... .... B .2 Rem ov ing a Me mor y DI MM ...... ...... ....... ...... .... ....... ...... ...... B.4 Ins talli ng an Opt ional Tray ..... ....... ...... ....... ...... ...... ....... ...... .... B.5 Se tting Tray 2 i[...]

1 I NTRODUCTION Thank you f or purchasing this multi functional product. Y our machine provides printing, copying, sc anning, and faxing f unctions! This chapter include s: • Special Featur es • Unde rstandi ng Compone nt Locat ions[...]

I NTRODUCT ION 1.2 Special Features Y our new machine is equipped with spec ial features that improve the print quality . Y ou can: Print with excellent quality and speed • Y o u can print up to 1200 dpi [Best] . See page 4.8. • Y o ur machine pr ints A4-sized paper at up to 20 ppm and letter -sized paper at up to 22 ppm (pages per minute ). Ha[...]

1 I NTRODUCTION 1.3 Expand the machine capacity • This machine has 32 MB of memory whic h can be expanded to 160 MB. • Y o u can install an optional 250-shee t tra y in your machine. This tr ay reduces how often you ha ve to add paper to the machine. • A Network inter face enables n etwork printing. Print in va rious en vironments • Y o u c[...]

I NTRODUCT ION 1.4 Understanding Com ponent Locations These are the main components of your machine: Front View Docum ent Guides Document Inpu t T ray Document Cover Docum ent Gla ss Automatic Docume nt Feeder Paper Output Extensi on Toner Cart ridge Optional Paper Tray (Tray 2) USB Flash Drive Po rt Docum ent Output Tray Contr ol Pa nel Paper L ev[...]

1 I NTRODUCTION 1.5 Rear V iew Rear Door Parallel Conn ector USB Conne ctor Networ k Port Tray 2 Cab le Conn ector EXT Jack Cont rol Board Cover Line Ja ck AC Power Cord Connect or Power Switch Rear Out put S lo t (Fac e Up)[...]

I NTRODUCT ION 1.6 Control Pa nel Functions Facsimile Broadcasting Direct Print Resolution Redial/Pause Phone Book On Hook Dial Symbols Clear/Stop Start Upper Level Menu Enter Facsimile Copy Scanner Darkness No. of Copies Original T ype Scan-to Special Copy Reduce/Enlarge Shift Lighten Normal Darken Tex t T ext/Photo Photo 1 All ows yo u to sto re [...]

1 I NTRODUCTION 1.7 5 Confirms the selection on the display . Enter s Menu mode and scrolls thr ough the menus a vailabl e. Sends yo u back to the upper menu le vel. Stops an operation at any time . In Standby mode, clears/cancels the copy options, such as the darkness, th e document type se tting, th e copy siz e, and the n umber of copies. Starts[...]

I NTRODUCT ION 1.8 M EMO[...]

2 G ETTING S TARTED This chapter gives you step- by-step ins tructio ns fo r setting up your machine. This chapter include s: • Setting Up Your Machine Unpacking Installi ng the T oner Cartri dge Loadin g Pa per Making Connections T urning th e Machine On • Setting Up the Machine System Changing the Display La nguage Setting the M achine ID Set[...]

G ETTING S TARTED 2.2 Setting Up Your Machine Unpacking 1 Remo ve the machine a nd all accessori es from the packing carton. Make sure that the machine has been packed with the foll owi ng it em s: N OTES : • Co mpon ents may d iffer from co untry to cou ntry . • Y ou sh ould use th e telephon e line co rd which i s supplie d with you r machine[...]

2 G ETTING S TARTED 2.3 2 Remo ve the packi ng tape from the front, b ack, and sides of the machine. 3 Gently pull the scan lock label until it comes awa y from the machine. Thi s will pull the scanner l ocking switch into the FORWARD (Unlocked) position automatically . N OTE : When y ou are mov ing the mach ine or d o not inte nd to us e it for a [...]

G ETTING S TARTED 2.4 Selecting a Lo cation Select a level , stable place wit h adequat e space fo r air circulation. Allow extra space for opening door s and trays. The area should be we ll-ventilated and away f rom direc t sunlig ht or sources of heat, cold, and humidity . Do not set the machine close to the edge of your desk or table. Clearance [...]

2 G ETTING S TARTED 2.5 Installing the Toner Cartridge 1 Open the front door . 2 R emove the start er toner cartridge from it s bag. Gently roll the cartridge 5 or 6 times to distribute the toner . Thoroughly roll ing the cartridge wi ll assure maxi mum copies per cartr idge. N OTES : • If toner gets on yo ur clo thing, w ipe it off w ith a dry c[...]

G ETTING S TARTED 2.6 3 Hold the toner cartridge by the handle. Slowly insert the cartridge into th e opening in the mac hine. T abs on the sides of the cartridge and corr esponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely . 4 Close the front door . Make sure that the door is[...]

2 G ETTING S TARTED 2.7 Loading Pa per The paper tra y can hold a maximum of 25 0 sheets of 20 lb plain paper . T o load a stack of Letter-sized paper : 1 Pull open the paper tray and remov e it from the machine. 2 F an the edges of the paper stack to separate the pages. Then tap the st ack on a flat surfa ce to even it u p. 3 Insert the pap er sta[...]

G ETTING S TARTED 2.8 4 Pa y attention to the paper limit mark on both in side walls of the tray . Paper overloading may cause pa per jams. 5 Insert and slide the pa per tray back into the machine. N OTE : Aft er you load pap er , you need to set up your mach ine for the paper t ype and size you loaded . See page 2.21 fo r copying and faxing, or pa[...]

2 G ETTING S TARTED 2.9 Changing the Size of the Paper i n the Paper Tray T o load longer sizes of paper , such as Legal-sized pa per , you need to adjust the paper guides to extend the paper tray . 1 After pressing and unlatching the guide lock, s lide the paper length guide out comple tely to extend the paper tray to its full length. 2 After inse[...]

G ETTING S TARTED 2.10 3 Squeeze the width guide, as shown and slide it to the stack of paper until it lightly touches the side of the stack. N OTES : • Do not push t he paper wid th guide f ar enough to cause t he materials to warp. • If you do no t adjust the paper wi dth guide, it may cause paper jams.[...]

2 G ETTING S TARTED 2.11 Making Connections 1 Plug one end of the telephone line cord into the LINE jack on the machine and the oth er end into the wall jack. If you want to use your machine to receive both faxes and voice ca lls, you will need to connect a telephone and/or answering machine to your machine. To t h e w a l l j a c k[...]

G ETTING S TARTED 2.12 N OTE : In th e United Kingdom , if a thr ee-wir e type (SHU NT - wir e, older equ ipment) tel ephone or answering mach ine is conn ected to the EXT j ack on the machine , the external equipme nt will fai l to ring when receiving an incoming call as the machine is designed to oper ate with the latest techn ology . T o preven [...]

2 G ETTING S TARTED 2.13 2 Connect a USB cable to the U SB connector on your machine. If you want to use a parall el printer cable, purchase only an IEEE-1284 compliant parallel cable and connect it to the para llel connector on your mac hine. Push the metal clips down to fit inside th e notches on the ca ble pl ug. N OTES : • Y ou only need to c[...]

G ETTING S TARTED 2.14 If you want to use a network cable, plug one end of the Ethernet cable (UTP cable with RJ.45 connector) into the Ethernet network port on the machine and the other end of the cable into a network LAN connection. N OTE : Y ou can configure the network parameters using the contro l panel; see pa ge A.4. T o the netw ork LAN con[...]

2 G ETTING S TARTED 2.15 Turning the Machine On 1 Plug one end of the supplied thr ee-pronged electrical cor d into the AC socket on the machine a nd the other end into a properly grounded AC outlet. 2 Press the power switch to turn the machine on. “W arming Up Please W ait” app ears on the dis play indicating that the machine is now on. T o vi[...]

G ETTING S TARTED 2.16 Setting Up the Machine System Changing the Display Language T o change the langua ge that displays on the control panel, follow these steps: 1 Pres s Menu until “Machine Setup” appears on the top line of the display . 2 Pres s the scroll button ( or ) until “Language” appea rs on the bottom line of the display . 3 Pre[...]

2 G ETTING S TARTED 2.17 Setting the Machine ID In some countries, you are required by law to indicate your fax number on any fax you send. The Machine ID , containing your telephone number and name (or company name), wi ll be printed at the top of each page sent from your machine. 1 Pres s Menu until “Machine Setup” appears on the top line of [...]

G ETTING S TARTED 2.18 Entering Characters U sing the Number Keypad As you perform v arious tasks, you need to enter names and numbers. For example, when you set up your machine, you enter your name (or your compan y’s na me) and telephone number . Wh en you store one-, two- , or three-digit speed dial or group dial number s, you may also enter t[...]

2 G ETTING S TARTED 2.19 Keypa d Letters a nd Numbers Changing Numbers o r Name s If you make a mista ke while entering a number or name, press the button to delete th e last digit or character . Then ent er the correct number or character . Inserting a Pause With some tel ephone syst ems, you must dial an access c ode (9, for example) and listen f[...]

G ETTING S TARTED 2.20 Setting the Date and Time The curre nt date a nd time a re shown on the display when your machine is on and ready to work. F or thi s machine, all of y our faxes will have the date and time printed on them . N OTE : If pow er to the machi ne is cut off , you ne ed to reset th e correct time and dat e once the power h as been [...]

2 G ETTING S TARTED 2.21 Changing the Clo ck Mode Y ou can set your machine to display the current time usi ng either a 12-hour or 24-hour format. 1 Pres s Menu until “Machine Setup” appears on the top line of the display . 2 Press the scroll button ( or ) until you see “Clock Mode” on the bottom line and press Enter . The clock mode curren[...]

G ETTING S TARTED 2.22 6 Press the bu tton to scroll to “Paper T ype” and press Enter to access the menu item. 7 Use the scroll button ( or ) to fin d the pape r type yo u are using and press Enter to save it. 8 T o return to Sta ndby mode, press Clear/Stop . Setting Sounds Y ou can control the following sounds: • Speaker: Y ou can turn on or[...]

2 G ETTING S TARTED 2.23 4 Pres s Enter to save the selection. The next sound option appears. 5 If necessary , repeat step s 2 through 4. 6 T o return to Sta ndby mode, press Clear/Stop . Speaker Volume 1 Pres s On Hook Dial . A dial tone sounds from the speaker . 2 Press the scroll button ( or ) until you hear the volume you want. The display show[...]

G ETTING S TARTED 2.24 Using the Save Mode s Power Save Mode P ower Sa ve mode a llows y our machi ne to redu ce power consumption when it is not in actual use. Y ou can turn this mode on and select a length of time for which the machine w aits after a job is printed befor e it switches to a reduce d power state. 1 Pres s Menu until “Machine Setu[...]

2 G ETTING S TARTED 2.25 3 Press the scroll button ( or ) until the time setting you want appears on the bott om line. The av ailable time options are 0. 5, 1, 4, 8, and 12 (ho urs). 4 Pres s Enter to save the selection. 5 T o return to Sta ndby mode, press Clear/Stop .[...]

G ETTING S TARTED 2.26 Installing Software About the Software Y ou mus t install the print er software using the suppli ed CD-ROM after you hav e set up your machine and connec ted it to your computer . The CD-ROM provides you with the following software: Programs for Windows T o use your machine as a printer and sca nner in Windows, you must insta[...]

2 G ETTING S TARTED 2.27 Printer Driver Fe atures Y our pr int er dr ive rs su ppor t the fol lowi ng st anda rd fe atur es: • Paper source selection • Paper size, orientation and media type • number of copies •T o n e r S a v e • Print quality option • Multiple pages per sheet (N-up) • Fit to page printing • Scale printin g • Dif[...]

G ETTING S TARTED 2.28 Installing the Software in Wi ndows Sys tem R equi rem ents Before you begin, ensure that your system meets the minimum requirements. N OTES : • For Windows NT 4.0 /2000/XP , the syste m administrator should install the so ftware. • Printer driv er does not support Windows 95. Item Requirem ents Reco mmended Oper ating sy[...]

2 G ETTING S TARTED 2.29 Installing Softw are for Loca l Printing A local printer is a pr inter directly attached to your com puter using the pri nter cable, suc h as a USB or parallel cable. If y our printer is attached to a network, skip this step and se e “Installing Software for Network Printing” on page 2.34. Y ou can install the printer s[...]

G ETTING S TARTED 2.30 • Install SmarThru : Ins talls t he SmarTh ru progr am. If you click t o install SmarThru on this screen, page 2.41. • View User’ s Guide : Allows y ou to view the User’ s Guide and System Administration Guide. If y our computer doesn’ t have Adobe Acrobat, click on this option and it wi ll aut oma tica lly inst all[...]

2 G ETTING S TARTED 2.31 5 After the installation is finished, a window asking you to print a test pag e appears. If you choose to print a test page, select the che ckbox and click Next . Otherwise, just click Next an d ski p to step 7. 6 If the test page prints out correctly , click Yes . If not, click No to reprint it. 7 Click Fini sh . N OTE : A[...]

G ETTING S TARTED 2.32 If the instal lation window does not appear , click Sta rt and then Run . T ype X:se tup. exe , replacing “ X ” with the lett er which represents your drive and click OK . 3 Click Next . • If necessary , select a language from the drop-down list. • Install SmarThru : Ins talls t he SmarTh ru progr am. If you click t [...]

2 G ETTING S TARTED 2.33 5 Select your l ocal printer and click Next . N OTES : If your p rinte r is n ot a lread y con nected to th e co mpute r , the foll owing wi ndow wil l appear . • Af ter co nnec ting th e prin ter , click Next . • If you don ’t want to conn ect the prin ter at thi s time , click Next , and No on the fol lowing scr een[...]

G ETTING S TARTED 2.34 6 Select the components to be installed and click Next . 7 After the installation is finished, a window asking you to print a test pag e appears. If you choose to print a test page, select the che ckbox and click Next . Otherwise, just click Next an d ski p to step 9. 8 If the test page prints out correctly , click Yes . If n[...]

2 G ETTING S TARTED 2.35 Typical Install ation for Network Pr inting This is recommended for most us ers. All components (Printer Driver , Sca nner Driver , Network Scan, Set IP , M ulti Dir ect Print T ype S IPP port) necessary for printer oper ations will be installed . 1 Make sure that the printer is connected to your ne twork and powered on. Fo[...]

G ETTING S TARTED 2.36 4 Select Typical installation for a network p rinter . Click Next . 5 The list of printers av ailabl e on the network ap pears. Select the printer you want to install from the list a nd then click Next . • I f you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your pr[...]

2 G ETTING S TARTED 2.37 6 Click Fini sh . N OTE : Afte r setup is com plet e, if your prin ter dr iver doe sn’ t wor k prop erly , r eins tall the prin ter dr iver . See “Repairing Software” on page 2.43 . Custom Installation for Network Printing Y ou can choose individual components to insta ll and set a specific IP ad dress. 1 Make sure th[...]

G ETTING S TARTED 2.38 3 Click Next . • If necessary , select a language from the drop-down list. • Install SmarThru : Ins talls t he SmarTh ru progr am. If you click t o install SmarThru on this screen, page 2.41. • View User’ s Guide : Allows y ou to view the User’ s Guide and System Administration Guide. If y our computer doesn’ t ha[...]

2 G ETTING S TARTED 2.39 • T o find a shared network printer (UNC P ath), select Shared Printer [UNC ] and enter the shared name manually or f ind a shared print er by clicki ng the Bro wse button. N OTES : If you w ant to set a specific IP address on a specific networ k prin ter , clic k the Set IP Addre ss button . The Set IP Address window app[...]

G ETTING S TARTED 2.40 7 After selecting the comp onents, the following window appears. Y ou can also change the pr inter name, set the pri nter to be shar ed on the n etwo rk, s et th e pri nter as t he default printer , and change the port nam e of each printer . Click Next . T o install th is software on a server , select the Setting up this pri[...]

2 G ETTING S TARTED 2.41 Installing the SmarThru 4 1 Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should aut omatically run, a nd an installati on window appea rs. If the instal lation window does not appear , click Sta rt and then Run . T ype X:se tup. exe , replacing “ X ” with the lett er which represents your drive and cli[...]

G ETTING S TARTED 2.42 If you select the Custom installation, you may choose the components you want to install. Click Next . • Basi c SmarT hru c ompon ents : to use the basic SmarThru 4 app lications and co re service. • Scan com ponent : to scan the original documen t and save it in an appli cation or folder , email it, or p ublish it on a w[...]

2 G ETTING S TARTED 2.43 Repa iring Soft ware R epair is required if your instal lation fails or the software does not work properly . This R epair procedure does not physically repair SmarThru s oftware. Printer driver , Scanner driver , Printer Settings Utility and Set IP programs could be repaired. 1 Start Windows. 2 From the Start menu select P[...]

G ETTING S TARTED 2.44 Removing Software Uninstall is req uired if you are upgrad ing the software or if your installation fails. Y ou can uninstall the item you want using the Windows uninstallShield. Uninstalling the M FP Driver 1 Start Windows. 2 From the Start menu select Programs or All Programs Æ Type 103 Æ Maintenance . 3 Select Remove and[...]

2 G ETTING S TARTED 2.45 2 Select SmarThru 4 , and then select Uninstall SmarThru 4 . 3 When your computer asks you to confirm, click OK . 4 Click Fini sh . Y ou may be prompt ed to resta rt your comput er . In this case you must shut the comput er down and then restart it b efore the changes will be saved. Uninstalling the Netw ork Scan Driv er 1 [...]

G ETTING S TARTED 2.46 Using the Set IP The Set IP can detect printers in t he same network and display the network information. In addition, this application can configure the network information of the printer that has own network interface ca rd. Installing Set IP 1 Place the CD-ROM in the CD-ROM drive. Installation will start au tomaticall y . [...]

2 G ETTING S TARTED 2.47 5 Check Set IP and th en click Next . 6 When the instal lation is comple ted, click Finis h . To Use Set IP 1 From the Start menu, select Type 103 in Programs, and click Set IP . 2 Click to find printer on the loca l network, or click and type the printe r’s MAC address. N OTE : T o co nfigure the M AC address, see t he N[...]

G ETTING S TARTED 2.48 Using the Printer S ettings Utility Using Printe r Settings Utility , you ca n create and edit Phone Book entries from your computer and set up print and scan system data opti ons. Y ou can a lso configure the destination launches when you use the Scan-to button on the control pa nel, and update the firmware of the ma chine. [...]

2 G ETTING S TARTED 2.49 The Scan Settings Tab Click the Scan Settings tab to configure the scan desti nation list that appe ars on the control panel display when you press Scan-to on the control panel. Using the destination list, you can select a software program that an image can be sca nned to. Y ou can also configure the scan setti ngs, such as[...]

G ETTING S TARTED 2.50 When you click Group di al , the following window opens. The Pri nter Tab Click the Printer tab to configure print sy stem settings. Shows the Ph one Book entries you can inc lude in t he g rou p. After selecting a number , click Add to mov e it to the Included numbers lis t. Enter a name for the group. Shows the numbers incl[...]

2 G ETTING S TARTED 2.51 The Fi rmware Updat e Tab Click the Firmwa re Update tab to update the firmware of your machine. This feature should be used by an authorized technician. Please consult with the purchase point.[...]

G ETTING S TARTED 2.52 M EMO[...]

3 P APER H ANDL ING This chapter introdu ces you to the basics o f selecting print material s and loading them into your machine. This chapter include s: • Selecting Print Materials • Loading Pape r • Selecting an Output Location[...]

P APER H ANDLING 3.2 Selecting Pri nt Materials Y ou can print on a variety of print material s, such as p lain paper , envelopes, labels, tr ansparencies, and etc.. Alw ays use print materials that mee t the guidelines for use with this machine. See “Paper Specifications” on page C.6. T o get the best possible print quality , use only high-qua[...]

3 P APER H ANDLING 3.3 Guidelines f or Pape r and Special Materia ls When selecting or loading paper , envelopes, or other special material, keep these guidelines in mind: • Always use paper and other materials that conform with the specifications liste d under “Paper Specificat ions” on page C.6. • Attempting to print on damp, curled, wrin[...]

P APER H ANDLING 3.4 - T o avoid smudgin g caused by fingerprin ts, handle them carefully . - T o avoid fading, do not expose prin ted tr ansparencies to prolonged s unlight. •F o r l a b e l s : - V erify that their adhesiv e material can tolerate a fusing temper ature of 200 o C (392 o F) for 0.1 second. - Make sure that there is no exposed adh[...]

3 P APER H ANDLING 3.5 The paper level indicator on the front of the paper tray shows the amount of paper cur rently left in the tray . When the tray is empty , the indicator of the ba r is completely lo wered. T o loa d paper , p ull open the paper tray and l oad paper w ith the side to be printed on face dow n. Y ou ca n load letterhead paper wit[...]

P APER H ANDLING 3.6 In the Multipur pose Tray The Multipurpos e tray can hold several sizes and types of print material, such as transparenci es, postcards, note cards , and envelopes. It is useful for single page printing on letterhead or colored paper . Y ou ca n load approximately 50 shee ts of plain paper , 5 env elopes, 5 transparencies, 5 sh[...]

3 P APER H ANDLING 3.7 3 Loa d the pr int m ateri al with the side to be printed on facing up . F or envelopes, load them wi th the flap side down and with the stamp area on the top left side. N OTES : • If env elopes ja m while prin ting, try red ucing the nu mber of envelop es in the M ulti purp ose tray . • If you want to pri nt on prev io u[...]

P APER H ANDLING 3.8 6 If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot. N OTE : Make sure to open the rear output slo t when yo u print o n tr ansparencie s. If n ot, they may tear w hile exi ting th e machine. 7 After printing, fold away the pap er support extension and clo[...]

3 P APER H ANDLING 3.9 3 Squeeze the width guide and adjust it to the width of the print material without bending it. 4 If you want the machine to stack the printed pages on the rear output slot, open the rear door to use the rear output slot. N OTE : Make sure to open the rear output slo t when yo u print o n tr ansparencie s. If n ot, they may te[...]

P APER H ANDLING 3.10 Selecting an Output Location The machine has two output locations: the rear output slot (face up) and the front output tray (face down). T o use the front output tray , make sure that the rear door is closed. T o use the rear output slot, open the rear door . N OTES : • If pape r com ing ou t of the f ron t outp ut tray h as[...]

3 P APER H ANDLING 3.11 Printing to the Rear Ou tput Slot (Face up) Using the rear output slot, paper comes out of the machine face up. Printing from the Multipurp ose tray to the rear output slot provides a straight pape r path . Using the rear output slot might improve the output qua lity with the following: • env elopes •l a b e l s • smal[...]

P APER H ANDLING 3.12 2 If you do not want to stack the pr inted pages on the rear output slot, close the rear door . The pages stack on the front output tra y .[...]

4 P RINTING T ASKS This chapter explains how to print your document s in Windows and h ow to use the print settings. This chapter include s: • Printing a Document in Windows • Printer Setting s • Printing Multiple Page s on One Sheet of Pape r •P r i n t i n g P o s t e r s • Fitting Your Document to a Selected Paper Size • Printin g a [...]

P RINT I NG T ASKS 4.2 Printing a D ocument in Windows The following procedure describes th e general steps required for printing from various Windows ap plications. The exact st eps for printing a doc ument may vary depending on the appl ication pro gr am y ou ar e u sing. R efe r to the User’ s Gui de o f yo ur software application for the exac[...]

4 P RINT I NG T ASKS 4.3 Canceling a Pri nt Job There are two ways to cancel a print job: T o stop a pr int job from the control pane l: Press the Clear/S top button. Y our machine finishes printing the page that is moving through t he machine and deletes the rest of the p rint job. Pressing the button cancels only the cu rrent job. If more than on[...]

P RINT I NG T ASKS 4.4 Printer Settings Y ou can use the printer properties wi ndow , which allows you to access all of the printer options you need when using your machine. When the printer properties are displayed, you can review and chang e whatever settings are ne eded for your print job. The printer’ s properties window may differ , dependin[...]

4 P RINT I NG T ASKS 4.5 Layout tab The Layout tab provides options to adj ust how the document appears on the pr inted page. The Layout Op tions includes Multiple Pages per Sid e and Poster . See page 4.2 for more information on acce ssing printer properties. Property Description Orientation Orientation allows you t o select the dire ction in whic[...]

P RINT I NG T ASKS 4.6 Paper Tab Use the following options for paper handling. See page 4.2 for mor e inf or ma tion abou t a cces sing pr int er p rop ertie s. Click the Paper tab to access many paper proper ties. Property De script ion Copies Co pies allows you to choose the number of copi es to be prin ted. Y ou can ente r up to 9 99. Size Size [...]

4 P RINT I NG T ASKS 4.7 Source Make sure that Source is set t o the appropriate p aper tr ay . Use the Manual Feed source when prin ting to speci al material . Y ou need to lo ad one sheet at a t ime into the Mu ltipurpose tr ay . See page 3.8. If you install an optional T ray 2 and set t he T ray 2 in prin ter properties (see pag e B.7), you can [...]

P RINT I NG T ASKS 4.8 Graphics Tab Use the following opt ions to adjust the print quality for your specific printing need s. See page 4.2 for more informa tion about accessing printer pr operties. Click the Graphics tab to display the properti es shown below. Property Descrip tion Resolution Y ou can select the printing resolution b y choosing fro[...]

4 P RINT I NG T ASKS 4.9 Toner Save Mode Selec ting this op tion exten ds the l ife of you r toner cartridge and reduces your co st per page w ithou t a signific ant red uction in the print qua lity . • Printer Setting : When you se lect this opti on, t he T oner Sa ve feat ure i s dete rmined by th e setting you’v e made on the control panel o[...]

P RINT I NG T ASKS 4.10 Extras Tab See pag e 4.2 for mo re in for ma tion abo ut a cces sin g p rint er properties. Click the Extras tab to acces s the following features: TrueType Options (continued) Option Description Watermark Y ou can create a background image of text to print on eac h pa ge of your do cume nt. Se e “Usi ng W ate rmark s” o[...]

4 P RINT I NG T ASKS 4.11 About Tab Use the About tab to display the copyright notice a nd the version number of the driver . If you have an Internet browser , you can connect to the Internet by cl icking on the web site icon. See pag e 4.2 for mo re in for ma tion abo ut a cces sin g p rint er properties. Printer Tab If you access printer pr opert[...]

P RINT I NG T ASKS 4.12 Usin g a Favor ite Se ttin g The Favori tes option, av ailable on each tab, except for the About tab, allows you to save the curre nt properties setti ngs for future use. T o save a F avorites item: 1 Change the settings on eac h tab, as needed. 2 Enter a name for the item in the Favorit es inp ut box . 3 Click Save . T o us[...]

4 P RINT I NG T ASKS 4.13 Printing Multiple Pages on One Sheet of Paper Y ou can select the number of pages to print on a singl e sheet of paper . T o print more than one pa ge per sheet, the pag es are reduced in size and ar ranged in the order you specify . Y ou ca n print up to 16 pages on one sheet. 1 T o change the prin t settings from your so[...]

P RINT I NG T ASKS 4.14 Check Print Page Border to print a border around each page on the sheet. N OTE : Page Orde r and Print Page Border are enabled onl y when the number o f pages p er side is 2, 4 , 6, 9, or 16. 5 Click the Paper tab and select the p aper source, size, and type. 6 Click OK and print the docu ment. Printing Posters Y ou can prin[...]

4 P RINT I NG T ASKS 4.15 Y ou c an select the page layout from 2x2 , 3x3 , 4x4 , or Custom . If you select 2x2 , the image is automatically stretched to cover 4 physical pa ges. If you select Custom , you can manually set the sca le rate of the image in the Scale Factor input box. Specify an o verlap in mill imeters or inches to make it easier to [...]

P RINT I NG T ASKS 4.16 Fitting Your Document to a Selected Paper Size Y ou can scale your pr int job to any paper size r egardless of the original document size. This can be useful when you w ant to check the fine details on a sm all document. 1 T o change the prin t settings from your software application, access prin ter properties. See pa ge 4.[...]

4 P RINT I NG T ASKS 4.17 Printin g a Reduced or Enl arged Document Y ou can change the size of a pa ge’ s content to a ppear larger or smaller on the prin ted page. 1 T o change the prin t settings from your software application, access prin ter properties. See pa ge 4.2. 2 From the Paper tab, select Reduce /Enlarge on the Type drop-down list. 3[...]

P RINT I NG T ASKS 4.18 Using Wa termarks The W a termar k op tion allo ws y ou t o pr int text ove r a n exis tin g document. For example, you ma y want to have large gray letters reading “DRAF T” or “CONFIDENT IAL ” printed d iagonally across the first page or all of the pages of a document. There are severa l predefined watermarks that c[...]

4 P RINT I NG T ASKS 4.19 Creating a Watermark 1 T o change the prin t settings from your software application, access prin ter properties. See pa ge 4.2. 2 Click the Extras tab and cl ick Edit in th e Wat ermar k section. The Edit W atermark window appears. 3 Enter the text mess age you want to print in the Watermark Message box . The message disp[...]

P RINT I NG T ASKS 4.20 Editing a Watermark 1 T o change the prin t settings from your software application, access prin ter properties. See pa ge 4.2. 2 Click the Extras tab and cl ick Edit in th e Wat ermar k section. The Edit W atermark window appears. 3 Select the watermar k you want to edit on the Cur rent Watermar ks list. Y ou can cha nge th[...]

4 P RINT I NG T ASKS 4.21 Usin g Overlays What is an Overlay? An overla y is text and/or ima ges stored on the computer hard disk drive (HDD) a s a special file for mat that can be printed o n any document. Overlays a re often used to take the place of preprinted forms a nd letterhead pap er . Rather than using preprinted letterhead, you can create[...]

P RINT I NG T ASKS 4.22 4 In the Edit Ov erlay window , click Crea te Ove rla y . 5 In the Create Overlay window , type a name of up to eight characters in the File name box. Select the destinat ion path, if necessary . (The default is C:F ormove r). 6 Click Save . The name appears on the Overlay List. 7 Click OK or Yes to finish creating. The fil[...]

4 P RINT I NG T ASKS 4.23 2 T o change the prin t settings from your software application, access prin ter properties. See pa ge 4.2. 3 Click the Extras tab. 4 Select the overlay you want to print from the Overlay drop-down list box. 5 If the overlay fi le you want doesn’t ap pear on the Overlay Li st, cl ick Edit and Load Overlay , and select th[...]

P RINT I NG T ASKS 4.24 Answering Yes in the window means that the sel ected overla y prints with your document. Answering No to the window cancels overlay pri nting. If this box is empty and an ov erlay has been selected, the ov erlay will b e automaticall y printed with y our document. 7 Click OK or Yes until the printing star ts. The overlay dow[...]

5 C OPYING This chapter gives you step- by-step in structio ns fo r copying documents. This chapter include s: • Loading Pape r for Copy ing • Selecting the Paper Tray • Pre pari ng a Do cument • Making Copie s on the Docum ent Glass • Making Copies fro m the Automatic Document Feed er • Setting Copy Option s • Using Special Copy F ea[...]

C OPYING 5.2 Loading Paper f or Copying The instructi ons for loading print ma terials are the sam e whether you are printing, faxing, or copyi ng. For furt her details, see page 2. 7 for loading in the p aper tray and page 3.6 for loading in the Mult ipurpose tra y . N OTE : For copying, you can only use Letter-, A4-, Legal-, Fol io-, Executive-, [...]

5 C OPYING 5.3 Preparing a Doc ument Y ou ca n use the document glass or the Automatic Document Feeder (ADF) to loa d an original document for copying, scanning, and sending a fa x. Using the ADF , you can load up to 50 documents (47 ~ 105 g/m 2 , 12.5 ~ 28 lb) for one job. Y ou can, of course, place only one sheet at a tim e on the document glass.[...]

C OPYING 5.4 Making Copies on the Document Glass 1 Lift and open the document cover . 2 Place the doc ument face do wn on the docu ment glass and align it with the registration guide at the top left corner of the glass. N OTE : Make sure that n o documents are in the ADF (Au tomatic Document Feeder). If a docume nt is detected in the ADF , the mach[...]

5 C OPYING 5.5 4 Customize the copy setti ngs including number of copies, copy size, darkness, a nd original type, by using the cont rol panel buttons. See “Setting Copy Opt ions” on page 5.7. T o clear the settings, use the Cle ar/St op button. 5 If necessary , you can use special copy features, such as Poster , Auto Fit, Clone, and 2Sides on [...]

C OPYING 5.6 2 Adjust the documen t guides to the document size. 3 Customize the copy setti ngs including number of copies, copy size, darkness, a nd original type, by using the cont rol panel buttons. See “Setting Copy Opt ions” on page 5.7. T o clear the settings, use the Cle ar/St op button. 4 If necessary , you can use special copy features[...]

5 C OPYING 5.7 Setting Copy Options The buttons on the control panel let you select all basic copy options: darkness, documen t type, copy size, and number of copies. Set the following options for t he current copy job before pressing Start to make copies. N OTE : If you press Clear /Stop while setting the copy options, all of the options you have [...]

C OPYING 5.8 Reduced/Enlarged Copy Using the Reduce /Enlarge button, you can reduce or enlarge the size of a copied image from 25% to 400% when you copy original documents from the document glass or from 25% to 100% from the ADF . Note that the zoom rate av ailable is different dependin g on the document loading method . T o select from the pred ef[...]

5 C OPYING 5.9 Number of C opies Using the No. of Cop ies button, you can select the number of copies from 1 to 99. 1 Pres s No. of Copie s . 2 Press the scroll button ( or ) until the number you w ant appears on th e display . Pressing and hold ing the button allow s you to quickly scroll to the number you want. Y ou c an enter the va lue using th[...]

C OPYING 5.10 Clone Copying This special copy feature can b e applied only w hen you place a document on the docu ment glass. If a document is detected in the ADF , Clone copying feature does not w ork. 1 Place the document to be copied on the document glass, and close the cover . 2 Pres s Special Copy . 3 Pres s Special Copy or the scroll butt on [...]

5 C OPYING 5.11 Auto Fit Copying This special copy feature can b e applied only w hen you place a document on the docu ment glass. If a document is detected in the ADF , Auto Fit copying does not work. 1 Place the document to be copied on the document glass, and close the cover . 2 Pres s Special Copy . 3 Pres s Special Copy or the scroll button ( [...]

C OPYING 5.12 3 Pres s Special Copy or the scroll butt on ( or ) until “2 sides in 1pg” displ ays on the bottom line. 4 Pres s Enter to m ake you r se lec tion . 5 If necessary , customi ze the copy settings, including num ber of copies, darkness , and original type, by using the con trol panel buttons. See “Setting Copy Opt ions” on page 5[...]

5 C OPYING 5.13 Poster Copying This special copy feature can b e applied only w hen you place a document on the docu ment glass. If a document is detected in the ADF , the Poster copying feature does not work. 1 Place the d ocument to be cop ied on the document glass a nd close the cover . 2 Pres s Special Copy . 3 Pres s Special Copy or the scroll[...]

C OPYING 5.14 Changing the Default Settings The copy options, inclu ding darkness, origi nal type, copy size and number of copies, can be set to the most frequently used modes. When you copy a docu ment, the default setti ngs are used unless they are changed by using the corresponding buttons on the control panel. T o create your own default settin[...]

5 C OPYING 5.15 Setting the Time O ut Option Y ou can set the time the machine waits before it restores the default copy settings, if you do not start copying after changing them on the control panel. 1 Pres s Menu on the control panel until “Copy Setup” appears on the top line of the displ ay . 2 Press the scroll button ( or ) to display “Ti[...]

C OPYING 5.16 M EMO[...]

6 S CANNING Scanning with your machine lets you turn pictu res and text into digital files on yo ur computer . Then you can fax or e-mail the files, displ ay them on your web site or us e them to create proje cts that you can print using the SmarThru softw are, TW AIN driver or the WIA driver . Y ou can also buy optional networ k card and the Netwo[...]

S CANNING 6.2 Scanning Basics This machine offers four wa ys to scan. These are: • From the control pane l on your machine to an applicati on: Use the Scan-to button on the contr ol panel to initiate scanni ng. As sign the T WAIN-compl iant sof tware, su ch as Adobe Phot o Deluxe or Adobe Photosho p, to the machine by selecting it from the list o[...]

6 S CANNING 6.3 Scanning From the Control Panel to an Applicati on 1 Make sure that your machine and compute r are turned on and properly connected to ea ch other . 2 Load the document(s) face up into the ADF . OR Place a single doc ument face down on the document glass. F or det ails about loading a doc ument, see page 7.6. 3 Pres s Scan -to . The[...]

S CANNING 6.4 Scanning Using the SmarThru SmarThru is th e accompanying software for your machine. W ith SmarThru, scanning is the proverbial piece of cake. Follow these steps to start scanning usin g the SmarThru: 1 Make sure that your machine and compute r are turned on and properly connected to ea ch other . 2 Load the document(s) face up into t[...]

6 S CANNING 6.5 Allows you to produce professional quality copies. Y ou can ma ke bl ack and white co pies o f an imag e if y our machine supp orts it, and customize the copy settings. •P r i n t Allows you to print images you hav e saved. Y ou can print images in black a nd white or color mode if your machine supports it. 4 Click Scan To . The S[...]

S CANNING 6.6 •O C R Scanning an image and performing text recognition. Allows you to scan an image, preview it, and send it t o the OCR program for text recognition. - Re commended Sca n Option for OCR - Resolution: 200 or 300 dpi - Image T y pe: Gr ayscale or Black & White •W e b Scanning an image, previewing it, and publishing it on a we[...]

6 S CANNING 6.7 Scanning Using the WIA Driver Y our machi ne also supports the Windows Im age Acquisition (WIA) driver for scanning images. WIA is one of the standard components provided by Microsoft  Windows  XP and works with digita l cameras and sc anners. Un like the TWAIN driver , the WIA driver allows you to scan and easily manipulate i[...]

S CANNING 6.8 7 F ollow the on -screen instructions to edit the p icture after it is copied to your computer . N OTE : If you want to cancel the scan job, press t he Clea r/Sto p butt on on the cont rol pa nel. Scanning to USB Flash Drive Using a USB flash drive, y ou can scan and save documents in the USB flash drive by pressing Scan-to on the con[...]

6 S CANNING 6.9 Scanning Using the Network Scan About Net work Scan N OTE : T o use this fu nctio n, you need to purcha se and config ure the ne twork sett ings. For deta ils, "C onfi guring Netwo rk Paramete rs on t he Co ntrol Panel" o n pa ge A .4 Network Scan allows y ou to scan a document on your machine as a JPEG, TIFF or PDF and sa[...]

S CANNING 6.10 Scanning Using Network Sc an Using Network Scan you can scan a document from your machine to your computer through the network. If you use SmarThru, you must initiate the scan procedure from the computer . Scanned da ta will go only to the computer which is directly connected to the machine. Scanned documents can be saved as JPEG, TI[...]

6 S CANNING 6.11 • Color JPEG-200 : If you select this option, 200 dpi resolution and JPEG file t ype will be aut omaticall y selected. • Resolution : Select resolutions of 100 dpi, 200 dpi or 300 dpi . N OTE : When you edit an image wh ich has been sc anned i n 100 dpi res olution, the image may dif fer from the or iginal image , dependin g on[...]

S CANNING 6.12 Using the Netwo rk Scan Driver Addi ng a Sc anner T o register your scanner as an a uthorized network scanner , use the Network Scan Manager window . 1 Y ou c an select Sta rt → Programs → Smart Agent Network Scan Manager Æ Smart Agent Network Scan Manager . 2 In the Network Scan Manager window , click the Add Devic e button, or[...]

6 S CANNING 6.13 4 Select Browse for a scanner. (recommend ed) , or Connect to this scanner. and enter an IP address for the scanner , an d click Next . 5 A list of scanners on your network appears. Select your machine from the list and enter the ID and PIN (Personal Identificati on Number) you will use. Clic k Next . • For scanner's name, t[...]

S CANNING 6.14 Removing a Sc anner T o remove the authorized scanner , click the Remo ve De vice button and follow the on-s creen instruction to complete removing. Use the Help button to see on-line help a bout the Network Scan program. Setting the properties 1 In the Network Scan Manager window , doub le-c lic k th e scanner icon, or click the Pro[...]

6 S CANNING 6.15 General Page Server Page Y ou can change the nam e of th e sca nner . Y ou can check the scanner ’s informatio n.[...]

S CANNING 6.16 Advanced Page Preferences Page Saving Quick Se ts 1 Enter the settings you want to save. 2 Enter a Quick Sets name . 3 Click Save to save the settings. Y ou can set the destination where scanned f iles are to be stored. Y ou can select the file name forma t. Y ou can open the scanned do cument immedi ately after scanni ng. Y ou can s[...]

6 S CANNING 6.17 Using Q uick Sets 1 Select the setting you want to use from the Quick Sets drop-down list. 2 Click OK or Apply . Deleting Quick Sets 1 Select the setting you want to dele te from the Quick Sets drop-down list. 2 Click Delete . Scanning using the Ne twork Scan driver 1 Check the scanner ’ s status by chec king the scanner icon. Se[...]

S CANNING 6.18 M EMO[...]

7 F AXING This chapter gives you infor mation about using y our machine as a fax machine. This chapter include s: • Setting Up the Fax System •S e n d i n g a F a x • Rec eiving a Fax • Automatic Dialing • Other Ways to Fax • Additiona l Featur es[...]

F AXING 7.2 Setting Up the Fax System Changing the Fax Setup options 1 Pres s Menu until “F ax Setup” appears on the top line of the display . The first available m enu ite m, “Receiv e Mode, ” displays on the bottom line. 2 Press the scroll button ( or ) until you see the desir ed menu item on the bottom line and press Enter . 3 Use the sc[...]

7 F AXING 7.3 Availabl e Fax Setup Options Option Descript ion Re c ei v e Mo d e Y o u can select the def ault fax receiving mode. •I n Tel mod e, you can re ceive a f ax by picki ng up the han dset of th e extens ion phone and then pressing t he receive start code (see page 7.4). Alternatively , you can press On Hook Dial (you can hear a fax to[...]

F AXING 7.4 MSG Confirm Y o u can set your machine to print a report showing whether a transmission was successful, ho w many pages were sent, and more. The a vail able optio ns are On , Off , and On-Err , which prints only when a tra nsmiss ion is not successful. Auto Re port This produces a report with detail ed info rmatio n abo ut t he pr evio [...]

7 F AXING 7.5 DRPD Mode Y o u can receive a call using the Distinctive Ring Pattern Detect ion (DRPD) fe ature, whic h enables a user to use a single telephone line to answer sever al diffe rent tele phone numb ers. In this menu, you can set t he machine to recogni ze which ri ng pat terns to answer . For deta ils a bout this f eatur e, see page 7.[...]

F AXING 7.6 Sending a Fax Loading a Document Y ou can use the Automatic Document F eeder (ADF) or the document glass to load an original document for faxing. Using the ADF , you can load up to 50 sheets of 75 g/m 2 (20 lb) paper at a time . Y o u can, of cours e, place only one shee t at a time on the document gl ass. For details about prepar ing a[...]

7 F AXING 7.7 2 Adjust the documen t guide on the ADF to match the width of the docum ent. N OTE : Dust on the A DF glass may cause black lines on the prin tout. Keep it always clean . To fax a document from the document glass: 1 Lift and open the document cover .[...]

F AXING 7.8 2 Place the doc ument face do wn on the docu ment glass and align it with the registration guide at the top left corner of the glass. N OTE : Make sure that no other do cuments are in t he ADF (Automatic Docume nt Feeder). If a docume nt is detecte d in the ADF , the machine gi ves it priori ty over th e document on t he document glass.[...]

7 F AXING 7.9 Selecting the Paper Tray After loading the pr int material for fax output, you have to select the paper tray y ou will use for the fax job. 1 Pres s Menu on the control panel. The first available m enu, item “Paper Setting, ” appea rs on the top line of the display . 2 Press the scroll button ( or ) until “F ax T ray” appears [...]

F AXING 7.10 The documen t types recommended for the resolution setti ngs are described in the table below: N OTES : • For memo ry transmission , Super Fine mod e is not availa ble. The resolution setting is au tomatically changed to Fin e. • When y our mach ine is set to Super Fin e resoluti on and the fa x machine with which you are communica[...]

7 F AXING 7.11 Sending a Fax Automatically 1 Load the document(s) face up into the ADF . OR Place a single doc ument face down on the document glass. F or det ails about loading a doc ument, see page 7.6. 2 Pres s Facsimile . 3 Adjust the document resolution to suit your fax needs (see page 7.9). If you need to change the darkness , see page 7.3. 4[...]

F AXING 7.12 Sending a Fax Manually 1 Load the document(s) face up into the ADF . OR Place a single doc ument face down on the document glass. F or det ails about loading a doc ument, see page 7.6. 2 Adjust the document resolution to suit your fax needs (see page 7.9). If you need to change the darkness , see page 7.3. 3 Pres s On Hook Dial . Y ou [...]

7 F AXING 7.13 Confirming Transmission When the last page of your document has been sent successfully , the m achine beeps a nd return s to Standby mode. When something goes wrong while send ing your fax, an error message a ppears on the display . For a list of error messages a nd their meanin gs, see page 9.12. If you receiv e an error message, pr[...]

F AXING 7.14 Receiving a Fax About Receiving Mod es •I n Fax mod e, the mach ine a nswers an i ncomin g fax ca ll and immediately goes in to the fax reception mode. •I n Tel mode, you can rec eive a fa x by pressi ng On Hook Dial (you can hear a fax tone from the se nding machine) and then pressi ng Start on the contr ol panel of your machine. [...]

7 F AXING 7.15 Loading Paper for Receiving Faxes The instructions for load ing paper in the paper tra y are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4-, or Legal-si zed paper . For details about loading paper and s etting the paper size i n the tray , see page 2.7 a nd page 2.21 . Rec[...]

F AXING 7.16 Receiving Automaticall y in Ans/Fax Mode T o use this mode, you mus t attach an a nswering ma chine to the EXT jack on the back of your machine. See page 2.11. If the caller leaves a message, t he answering machine stores the message as it w ould normally . If your mac hine detects a fax tone on the line, it automatically starts to rec[...]

7 F AXING 7.17 Receiving Faxes Using the DRPD Mode “Distinctive Ring” is a telephone company service which enables a us er to u se a sin gle t elep hon e lin e to an swe r sev eral di ffe ren t telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of vari ous combinations of[...]

F AXING 7.18 If the DRPD setup fails, “DRPD Ring Error” appea rs. Press Enter when “DRPD Mode” display s and retry from step 3. 6 T o return to Sta ndby mode, press Clear/Stop . When the DRPD feature is set up, the DRPD option is av ailable in the Receive Mode menu. T o receive faxes in the DRPD mode , you need to set the menu to DRPD ; se [...]

7 F AXING 7.19 Automa tic Dialing One-touch Dialing The 20 one-touch buttons on the control panel lets you store frequently-used fax numbers and dial a number automatically with the t ouch of a butto n. Using the Shift button, you can store up to 40 fax numbers on the one-touch buttons. Storing a N umber for One- touch Dialin g 1 Press and hold one[...]

F AXING 7.20 5 T o store more numbers, press a one-touch button and repeat steps 2 through 4. OR T o return to Sta ndby mode, press Clear/Stop . N OTE : The Prin ter Settin gs Utility allows y ou to store sp eed dial and grou p di al- regi stere d n umber s, s ee p age 2.4 8. Sending a Fax u sing a One-touch Num ber 1 Load the document(s) face up i[...]

7 F AXING 7.21 Speed Dialing Y ou ca n store up to 200 frequently dialed numbers in one, two, or three-digit speed di al locations (0-199). Storing a N umber for Speed Dia ling 1 Pres s Phone Book on the control panel. 2 Pres s Phone Book or the scroll button ( or ) to display “Store&Edit” on the bot tom line of the display . Pre ss Enter .[...]

F AXING 7.22 Sending a Fax using a Speed Dial Number 1 F eed the docu ment(s) face up into the ADF . Or Place a single doc ument face down on the document glass. F or det ails about loading a doc ument, see page 7.6. 2 Adjust the document resolution to suit your fax needs (see page 7.9). If you need to change the darkness , see page 7.3. 3 Enter th[...]

7 F AXING 7.23 Group Dialin g If you frequently send the same document to several destinations, you can create a group of these desti nations and set them under a group dial location. This enables you to use a group dial number setting to s end the sa me document to a ll the destinations in the group . Setting a G roup Dial Num ber 1 Pres s Phone B[...]

F AXING 7.24 11 Pres s Enter when the name appea rs correctly or without entering a name. 12 If you want to assign another group, press Enter and repeat from step 5. OR T o return to Sta ndby mode, press Clear/Stop . N OTE : Y ou cannot include one gr oup dial n umber i n another group dial number . Editing Group Dial Numbers Y ou can delete a spec[...]

7 F AXING 7.25 10 T o change the group name, press Upper Le vel . 11 Enter a new group nam e and press Enter . 12 If you want to edit another group , press Enter and r epeat from step 5. Or T o return to Sta ndby mode, press Clear/Stop . Sending a Fax Using Group Dial ing (Multi-address Transmission) Y ou can use group dialing for Broadcast or Dela[...]

F AXING 7.26 Searching fo r a Numb er in Memory There are two ways to search for a number in the machine’ s memory . Y ou can either scan from A to Z sequentially , or you can sear ch using th e first letter of th e name a ssociated wi th the number . Searching Sequentially through the Memory 1 Pres s Phone Book . 2 Pres s Enter when “Searc h&a[...]

7 F AXING 7.27 Printing a P hone Book List Y ou ca n check your automatic dial setting by printing a Phone Book list. 1 Pres s Phone Book . 2 Pres s Phone Book or the scroll bu tton ( or ) until “Print ” appears on the bottom line and press Enter . A list showing your one-touch dial, speed dial, and group dial entries prin ts out.[...]

F AXING 7.28 Other Ways to Fax Sending Broadcast Faxes Using the Broadc asting button on the control panel, you can use the broadcast fax feature, which allows you to send a document to multi ple locations. Documents are automati cally stored in memory and sent to a remote station. Af ter transmission, the documents ar e automatically erased from m[...]

7 F AXING 7.29 7 When you finish entering fax numbers, press 2 to se le ct “No” at the Another No. prompt. The document is sc anned into memory before transmission. The display shows memory capacity and the num ber of pages being s tored in memory . F or a d ocument placed on the doc ument glass, the di splay asks if you w ant to load another p[...]

F AXING 7.30 N OTE : The Another No. prompt does not appear if you have added number s for anothe r broadcas t or delay fa x job. Y ou must wai t until th e job is comple ted. 7 T o enter more fax numbers, p ress 1 to s elect “Y es” an d repeat steps 5 and 6. Y ou can add up to 10 destinations. Note that you cannot use group dial numbers for an[...]

7 F AXING 7.31 Sending a Priority Fax Using the Priority F ax feature, a high priority document can be sent ahead of reserved operations. The document is scanned into memory an d transmitted when the cur rent operation is finished. In a ddition, priority t ransmiss ion will interrupt a broadcast operation between stations (i.e. , when the transmiss[...]

F AXING 7.32 F or a d ocument placed on the doc ument glass, the di splay asks if you w ant to load another page. Select “1.Y es” to add. Otherwise, se lect “2.No. ” 9 The machine shows the num ber being dialed a nd begins sending the docum ent. Adding Documents To a Scheduled Fax Y ou can add documents to a delayed transmission previ ously[...]

7 F AXING 7.33 Canceling a Scheduled Fax 1 Pres s Menu until “F ax F eature” appears on the top line of the display . 2 Press the scroll button ( or ) to display “Can cel Job” on the bottom line and press Enter . The display shows the last job reser ved in memory . 3 Press the scroll button ( or ) u ntil you see the fax job y ou want to can[...]

F AXING 7.34 Additional Features Using S ecure Receiving Mo de Y ou ma y need to prevent your received fax es from being accessed by unauth orized people. Y ou can turn on Secure Re ceiving mode to restrict printing of received faxes when the machine is una ttended. In Secure Receivi ng mod e, all incoming faxes go into memory . When the mode is de[...]

7 F AXING 7.35 2 Press the scroll button ( or ) to display “Print” on the bottom line and p ress Enter . 3 Enter the four-digit passcode and press Enter . The machine prints all of the faxes stored in memory . T o turn Secure Receiving mode off: 1 Access the Secure Receive menu by following steps 1 and 2 on page 7.34. 2 Press the scroll button [...]

F AXING 7.36 System Dat a List This list shows the status of the user-selectable options. Y ou may print this list to confirm your cha nges after chan ging any settings. Schedule Information Li st This list shows the document(s) curr ently stored for Delayed faxes. The list shows the starting time(s ) and type(s) of operation(s). Message Confirmati[...]

7 F AXING 7.37 Printing a Report 1 Pres s Menu until “R eport” appears on the top line of the display . The first avai lable menu item, “Phone Book, ” displays on the bottom line. 2 Press the scroll button ( or ) to display the repor t or list you want to print on the bottom line. • Phone Book: Phone Book list • Sent Report: Sent F a x [...]

F AXING 7.38 5 Y ou can exit from Setup mode at any time by pressing Clear/Stop . Advanced Fax Setting Options Option De scri ption Send F orward Y ou can set the machine to send a copy of all outgoing faxes to a specified destination, in addi tion to the fa x numbers y ou entered. Select Off to t urn th is fea ture off . Select On to turn this f e[...]

7 F AXING 7.39 Prefix Dial Y ou can se t a prefi x dial n umber of up to fiv e digits. This number dials before any automatic dial number is st arted. It is usef ul for accessing a PA B X e xc h a ng e . Stamp RCV Name This option a llows th e mach ine to automa tic ally print the page num ber , an d th e dat e an d tim e o f recep tion at th e bot[...]

F AXING 7.40 M EMO[...]

8 M AINTENANCE This chapter provide s information for maintaining your machine and the tone r cartridge. This chapter include s: • Clearing the Memory • Cleaning Your Machine • Maintai ning the Tone r Cartridg e • Setting E-mail Notification[...]

M AINTENANCE 8.2 Clearing the Memory Y ou can selectively clear information stored in your machine’s memory . N OTE : Before clearing the memory , make sure th at all fax jobs hav e been complet ed. 1 Pres s Menu on the control panel until “Maintenance” appears on the top line of the displ ay . 2 Press the scroll button ( or ) until you see ?[...]

8 M AINTENANCE 8.3 Cleaning Your Machine T o maintain print quality , follow the cleaning procedures below each time the toner ca rtridge is replaced or if print qua lity problems occur . N OTES : • Cleanin g the cabin et of the machin e with clea ning mater ials containin g large am ounts of a lcohol, so lvent, or ot her strong substances can di[...]

M AINTENANCE 8.4 N OTES : • T o prev ent damage to the t oner cartridge, do not e xpose it t o light for more than a few minutes. Cover it with a piece of pape r , if necessa ry . • Do not touc h the green under side of the ton er cartridge. Use the hand le on the ca rtrid ge to a void t ouching this area . 3 With a dry lint-free cloth, wipe aw[...]

8 M AINTENANCE 8.5 Cleaning the Sc an Unit K eeping the scan unit clean helps ens ure the best possible copies. W e suggest that you clean the sc an unit at the start of each day and during the day , as needed. 1 Slightly dampen a soft lint- free cloth or paper towel with water . 2 Open the document cover . 3 Wipe the su rface of the d ocument glas[...]

M AINTENANCE 8.6 Maintaining the Toner C artridge Tone r cartridge st orage T o get the most from the toner cartridge, keep the following guidelines in mi nd: • Do not remov e the toner cart ridge from its package un til ready fo r use. • Do not refill the toner cartri dge. The mach ine warr anty does not cove r damage caused by using a refille[...]

8 M AINTENANCE 8.7 Re dist ribu tin g Tone r When the toner cartridge is near the end of its lif e, white strea ks or li ght prin ting occu rs. T he L CD di spla ys th e w arni ng mes sag e, “T oner Low. ” Y ou ca n temporar ily reestablish print q uality by redistributing t he remaining toner in the c artridge. In some case, white streaks or l[...]

M AINTENANCE 8.8 Replacing the To ner Cartridge When the display on the contr ol panel shows the warning message, “T oner Empty” or “[T oner Empty] R eplace T oner, ” the machine stops pri nting. The incoming faxes are saved in memory . At this stage, t he toner cartridges needs to b e replaced. N OTE : Y ou can set the mach ine to ignore t[...]

8 M AINTENANCE 8.9 3 Unpack the new toner cartridge and gently r oll it horizontally 5 or 6 times to di stribute the toner evenly ins ide the c art ridg e. Save the box and the plastic bag for shipp ing. N OTES : • If toner gets on yo ur clo thing, w ipe it off w ith a dry cl oth and wash clothing in cold water . Hot water sets toner into fabric.[...]

M AINTENANCE 8.10 5 Close the front door . Setting the Notify To ner Option If you set the Notify T oner menu option to “On, ” your machine automatical ly sends a fax t o your service comp any or the dealer to notify th em that your mac hine requires a new toner cartridge when the toner cartridge needs to be replaced. The fax number is preset b[...]

8 M AINTENANCE 8.11 Cleaning the Dr um If there are streak s or spots on your print, the OPC dr um of the toner cartridge may require cleaning. 1 Before starting the cleaning procedure, make sure that paper is loaded in the mac hine. 2 Pres s Menu on the control panel until “Maintenance” appears on the top line of the displ ay . The first av ai[...]

M AINTENANCE 8.12 Ignoring the Toner Empty Message When the toner cartridge is nearly empty , the machine shows the “T oner Empty” or “[T oner Empty] Replace T oner” message and stops printing. In this ca se, this machine saves incoming faxes in memory . Y ou can set the machine to ignore the “T oner Em pty” message when it display s an[...]

8 M AINTENANCE 8.13 Setting E-mail Notification This feature allows you to know your machine’ s status through your e-mail. T o se t E-mail No tification, you need to ent er some information i n the W eb Imag e Monitor T ype 103. In the W eb Browser ad dress bar , ente r your machine’ s IP address you assigned . Then the W eb Image Monit or T y[...]

M AINTENANCE 8.14 N OTES : • Y ou can not select a we b mail server wi th no SMT P support as a SMTP serve r . • Do no t chang e port nu mber un less you have no proble m relati ng to f irewall . • SMTP Requires Authentication : chec k if th e SMTP s erver need to be authentic ated. • SMTP Server Login : enter y our login name. • SMTP Ser[...]

8 M AINTENANCE 8.15 In the Se lect Notif ication section In this section, you can select various settings. • Consumable Shor tage Warning : sel ect Off not to send the consumable s hortage warni ng mail or After the remaining level is appr oximately 20% to sen d e-mail when the remainin g items are almost at the end of t heir life. N OTE : R emai[...]

M AINTENANCE 8.16 Setting the Contact Inf ormation tab Select the Suppo rt tab to kno w an d en ter som e in for mat ion in the Contact Information section. • Name : enter the e-mail sender’ s name like yo ur office name. • Pho ne Numb er : ente r a phone number recorded in the E- mail Notification mail. • Location : enter a posit ion info [...]

9 T ROUBLESHOOTING This chapter gi ves helpful in formation for what to do if you encounter an er ror . This chapter include s: • Clearing Document Jams • Clearing Paper Jams • Clearing L CD Error Message s • Solving Oth er Problem s[...]

T ROUBLESHOOT ING 9.2 Clearing Document Jams When a document jams while passing through the ADF (Automatic Document Feeder), “Document Jam” appe ars on the display . Input Misfeed 1 Remo ve any remaining page(s) from the ADF . 2 Open the ADF cover . 3 Rotate the bushing on the righ t end of the ADF roller toward the ADF ( ) and remove the rolle[...]

9 T ROUBLESHOOT ING 9.3 4 Align the left end of the ADF roller with the slot and push the right end of the ADF roller into the right slot ( ). Rotate the bushing on t he right end of the roller towar d the document inpu t tr ay ( ). 5 Close the ADF cover . Then load the remov ed pag e(s), if any , back into the A DF . N OTE : T o prevent docu ment [...]

T ROUBLESHOOT ING 9.4 3 Close the document cover . Then load the removed page(s), if a ny , ba ck in to the A DF . Roller Misfe ed 1 Remo ve any remaining page(s) from the ADF . 2 Open the document cover . 3 T urn the release knob so that you can eas ily seize the misfed page, and rem ove the page from the roller or the feed area by carefully pu ll[...]

9 T ROUBLESHOOT ING 9.5 Clearing Paper J ams When a paper jam occurs, “Paper Jam” appears on the display . Refer to the table below to locate an d clear the paper jam. T o avoid tearing the paper , pull out the ja mmed paper gently and slowly . Fol low the instru ctions in the following sections to clear the jam. In Tray 1 1 Open and close the [...]

T ROUBLESHOOT ING 9.6 3 R emo ve the j amme d pape r by gent ly p ullin g i t str ai ght o ut. If there is any resistance a nd the paper does not move when you pull, or if y ou cannot see the pape r in this area, check the fuser area around the toner cartridge. See page 9.7. 4 Insert t he paper tra y into the machine unt il it snaps into place. 5 O[...]

9 T ROUBLESHOOT ING 9.7 4 Pull the paper straight up and out. 5 Insert T ra y 1 into the machine until it snaps into p lace. 6 Open and close the front door to resum e printing. In the Fuser Area or Around the Toner Cartridge W ARNING : The f user area is hot. T a ke care not to burn your fingers wh en removing paper f rom the machine. 1 Open the f[...]

T ROUBLESHOOT ING 9.8 2 R emo ve the j amme d pape r by gent ly p ullin g i t str ai ght o ut. 3 Replace the toner cartridge and close the front do or . Printing automatica lly resumes.[...]

9 T ROUBLESHOOT ING 9.9 In the Paper Exit Area 1 Open and close the front door . The jammed paper automatically exits the machine. If the paper does not exit, continue to step 2. 2 Gently pull the paper out of the front output tray . Skip to step 6. 3 If there is any resistance a nd the paper does not move when you pull, or if you cannot see the pa[...]

T ROUBLESHOOT ING 9.10 4 R emo ve the j amme d pape r by gent ly p ullin g i t str ai ght o ut. 5 Close the rear door . 6 Open and close the front door to resum e printing. In the Multipur pose Tray “MP T ray Jam” appea rs on the display when you try to print using the Multipur pose tray and the machine does not detect paper . This may be a lac[...]

9 T ROUBLESHOOT ING 9.11 Tips for A voidin g Pa per J ams By selecting th e correct paper type s, most paper jams ca n be avoided. When a paper jam occurs, follow the steps outlined in “C lear ing Paper J ams ” on pag e 9. 5. • Fo llow the procedure s in “Loading Paper” on page 2.7. Ensure th at the adjustable guides are positioned correc[...]

T ROUBLESHOOT ING 9.12 Clearing LCD Error Messages Displ ay Meaning Suggested solutio ns Cance l ? 1:Y es 2:No Y o ur machine’ s memory has be come fu ll wh ile tryi ng to sto re a document in to memory . T o ca ncel t he fax j ob, press t he 1 button to accep t “Y es. ” If you wa nt to sen d ther e page s that have been successful ly stored,[...]

9 T ROUBLESHOOT ING 9.13 [Incompa tible] The remote machin e did not have the req ueste d feature, such as a delayed tr ansmission. This message also occurs if the remo te machin e does no t hav e enough memory sp ace to comp let e the op eratio n you are attempting. R econfi rm the remote machine’s featu res. [Jam 1] or [No Cartri dge] P aper ha[...]

T ROUBLESHOOT ING 9.14 [No Answer] The receiving fax machine has n ot answered after sev eral redial at tempts. T ry again. Make sure that the receiv ing machi ne is oper atio nal. No. Not Assigned The one-t ouch o r sp eed dial lo cation you tri ed to use has no num ber assigned to it. Dial th e numbe r manuall y using the numb er keypad or assign[...]

9 T ROUBLESHOOT ING 9.15 Scanner Locked The scanner mo dule is lock ed Unlock the scanner (see page 2.3) an d pres s Cle ar/St op . [Stop Pressed] The Clear/Sto p button has been pre sse d durin g a copy or fax ope r at ion. T ry again. To n e r E m p t y Or [T oner Empty] Re p la c e T o n e r The toner cartridge has run out. The machine stops pri[...]

T ROUBLESHOOT ING 9.16 Solving Other P roblems The following chart lists some con ditions that may occur and the recommended solutions. Follow the suggested solutions until the pr oblem is corrected. If the problem persists, please cal l for service. Paper Feeding Problems Condition Su ggested solutio ns P aper is jammed duri ng pr inting . Clear t[...]

9 T ROUBLESHOOT ING 9.17 Printing Problem s Condition Possible cause Suggested solutions The machine does not pri nt. The machine is not rece iving powe r . Chec k the po wer co rd connec tions. Check the power switch an d the power source. The machine is not selected as the default printer . Select Printer Drive r Type 103 PCL 6 as your defaul t p[...]

T ROUBLESHOOT ING 9.18 A print job is extrem ely slow . The job ma y be very complex. Reduce th e comple xity of th e page or try adjust ing the pr int qua lity sett ings. The maximum prin t speed of your machine is 22 PPM f or Letter-sized paper and 20 PP M for A4 -sized pa per . If you are usi ng Windows 98/Me, th e Spooli ng Set ting may be set [...]

9 T ROUBLESHOOT ING 9.19 Printing Quality P roblems If the inside of the machine is dirty or paper has been loaded improperly , you may notice a reduction i n print quality . See the table bel ow to clear the proble m. Pages pr int , but are blank. The toner cartridge is defec tive o r out of tone r . R edistribute t he toner , if necessary . S ee [...]

T ROUBLESHOOT ING 9.20 Toner specs • The paper ma y not mee t specif ications ; for ex ample, the paper i s too moist o r too rough. See “Pa per Spe cifica tions” on p age C.6 . • The trans fer roller may be dirty . Clean the in side of you r machine. See “Cleaning th e Inside” on page 8.3. • The paper path may need clea ning. See “[...]

9 T ROUBLESHOOT ING 9.21 Toner smear • C lean the ins ide of the mach ine. Se e “Clea ning the Inside ” on p age 8.3. • Check the paper type an d quality . See “P aper Spe cificat ions” on p age C.6. • Remove the tone r cart ridge and ins tall a new one. See “Rep lacing the T oner Cartridge” o n page 8.8. Vertica l repetitive defe[...]

T ROUBLESHOOT ING 9.22 Page skew • E nsu re that the paper is loade d prop erly . • Check the paper type an d quality . See “P aper Spe cificat ions” on p age C.6. • Ensure that the paper or other material is loade d correctly and the guid es ar e no t too tigh t or t oo l oose agai nst t he paper stack. Curl or wa ve • E nsu re that th[...]

9 T ROUBLESHOOT ING 9.23 Loose tone r • C lean the ins ide of the mach ine. Se e “Clea ning the Inside ” on p age 8.3. • Check the paper type an d quality . See “P aper Spe cificat ions” on p age C.6. • Remove the tone r cart ridge and ins tall a new one. See “Rep lacing the T oner Cartridge” o n page 8.8. • I f the pr oble m pe[...]

T ROUBLESHOOT ING 9.24 Copying Problems Condition Sugg ested solutions Copies are too light o r too dark. Use th e Dar kness bu tton to da rken or ligh ten the background o f the copies. Smears, lines, marks, o r spots appe ars on copies. • If defects are on the original, press the Darknes s button to ligh ten the ba ckgro und of your cop ies. ?[...]

9 T ROUBLESHOOT ING 9.25 Scanning Pro blems Con diti on Suggested solutio ns The scanner does not work . • Make sure that you place the document to be scanned face down on t he document glass, or face up in t he Automatic Document Fe eder . • There may not be enough av ailable memory to hold th e docume nt you want to scan. T ry the Prescan fu [...]

T ROUBLESHOOT ING 9.26 Fax Problems Message appears on your computer screen: • “Device can't be set to the H/W mode yo u want. ” • “P ort is be ing used by another progr am. ” •“ P o r t i s D i s a b l e d . • “Scanner is busy receiving or printing data. When the current job is comp leted , try agai n. ” • “I nvalid [...]

9 T ROUBLESHOOT ING 9.27 The machin e does not send. • Make sure that the document is loaded in the ADF or on the document glass. • “TX” sh ould show up on t he display . • Check th e fax machine you are sending to , to see if it can receive your fax . The incoming fax has blank spaces or i s of poor- qualit y . • The fax machi ne send [...]

T ROUBLESHOOT ING 9.28 Solving N etwork Printing P roblems General Pro blems Condition Su ggested solutions Syst em does no t functi on with some wron g values entered by mistake while config uring. Possibly the paramete rs in the ne twork c ard are corrupted. Restart the system and set to factory def aults. See “R estori ng t he Ne twork Confi g[...]

9 T ROUBLESHOOT ING 9.29 Windows Pro blems Network Scan Problem s Condition Su ggested solutions The te st page is not printed. T urn of f the printe r , then turn it ba ck on. Set IP is u nable t o auto mat icall y de tect printers. 1.Check LAN cable is connect ed to the printers. • Check LAN cable is connected to t he printers yourself . • Ma[...]

T ROUBLESHOOT ING 9.30 I ca n’t use the Network Scan Manager program. Check y our oper ating sy stem. Supporting oper ating systems are Windows 98/Me/ NT4.0/ 2000/XP . Condition Sugge sted solut ions[...]

10 U SING USB F LASH D RIVE This chapter explains h ow to use a USB flash drive wit h your mac hine. This chapter include s: • About USB Flash Drives • Installing a USB Flash Drive • Scanning to USB Flash Drive • Man agi ng t he U SB Fl ash Driv e • Printing From the USB Flash Drive •B a c k i n g U p D a t a[...]

U SING USB F LAS H D RIVE 10.2 About USB Flash D rives USB flash drives are a vailable with v arious mem ory capaci ties to give you enough room to store documents, presentations, downloaded music and videos, high resolution photographs, or whatever other files you want t o take with you. Simply insert a USB flash drive into the USB p ort in the fr[...]

10 U SING USB F LASH D RIVE 10.3 T o install a U SB flash drive, insert i t into the USB port in the front of your machine. Once you have i nstalled the USB flash drive, you can immediately print fi les stored on it. Scanning to USB Flash Drive Y ou can scan a document and save the scanned image on the USB flash drive. There are two ways of doing t[...]

U SING USB F LAS H D RIVE 10.4 5 Pres s Enter to start scanning. The scanned image is saved on the USB flash drive. 6 When a document is loade d on the document glass, the display shows “Another Page?” on the top line after the page has been scanned into memory . If you have another page, remove the scanned page and plac e the next page on the [...]

10 U SING USB F LASH D RIVE 10.5 9 If you selected “BMP” in step 7, you are a sked to select a color format, Color , Gr ay , or Mono, by pressing the scroll button ( or ). If you selected “PDF” in step 7, you are asked to select a color format, Color or Mono , by pressing the scroll button ( or ). Y ou can save a multiple-page document a s [...]

U SING USB F LAS H D RIVE 10.6 Managing the USB Flash Drive Changing the Def ault Settings When you scan a document to the USB flash drive, the default scan options, includi ng scan size and s can format, can b e set to the most frequently used modes. These settings are only available when y ou scan to the USB flash drive. 1 Make sure that the USB [...]

10 U SING USB F LASH D RIVE 10.7 12 If you selected “BMP” in step 10, you are asked to select a color format, Color , Gr ay , or Mono, by pressing the scroll button ( or ). If you selected “PDF” in step 10, you are asked to select a color format, Color , or Mono , by pressing t he scroll button ( or ). Y ou ca n save a multiple-page documen[...]

U SING USB F LAS H D RIVE 10.8 6 Press the scroll button( or ) until you find the folder or file you wa nt and the n press Enter . If you see “D ” in the front of a folder name, t here are on e or more folders in the selected folder . 7 If y ou sele cted a fi le i n ste p 6, the d ispl ay show s the siz e of the file for about 2 seconds. Go to [...]

10 U SING USB F LASH D RIVE 10.9 6 When the display asks you to confirm your select ion, select “Y es” to format the USB flash drive. T o cancel your selection, se lect “No” by pressing the scroll button ( or ). Viewing the U SB Memory Status Y ou ca n check the amount of memory sp ace av ailable for scanning and saving documents. 1 Make su[...]

U SING USB F LAS H D RIVE 10.10 Printing From the USB Flash Drive Y ou can directly print files stored on the USB flash drive. Y ou ca n print TIFF , BMP , JPEG, and PRN files. Direct Print option supports: • PRN : PCL6 Compatible • BMP : BMP Uncompr essed • TIFF : TIFF 6.0 Baseline Copyright © 1988-1997, Sam Leffler Copyright © 1991-1997, [...]

10 U SING USB F LASH D RIVE 10.11 5 After printi ng the file, the displa y asks if you want to print another job. Select “Y es” to print anther jobs, and r epeat from step 2. Otherwise, select “No” . 6 T o return to Sta ndby mode, press Clear/Stop . Backing Up D ata Y our data in the machine’s m emory are accid entally er ased due to powe[...]

U SING USB F LAS H D RIVE 10.12 T o restore the data: 1 Insert the USB flash dr ive. F or details, see pa ge 10.2. 2 Pres s Menu until “Machine Setup” appears on the top line of the display . 3 Press the scroll button ( or ) until you see “Impor t Setting” on the bottom line an d press Enter . 4 Select the data type you want to restore, eit[...]

A If you work in a netwo rked env ironment, the mach ine can be shared by othe r users on the netwo rk. This chapter include s: • Setting Up a Locally-Shared Machine • Setting Up a Network-Conne cted Machine U SING Y OU R M ACHINE ON A N ETWORK[...]

U SING Y OUR M ACHINE ON A N ETWORK A.2 Setting Up a L ocally-Shared Machin e In Windows 98/Me N OTE : Printer driver does n ot support Windows 9 5. Setting Up the Host Computer 1 Start Windows. 2 From th e Start menu, select Control Pan el from Settings an d doub le- cli ck on the Network icon. 3 Check the File and Print Shar ing box , and clic k [...]

A U SING Y OUR M ACHINE ON A N ETWORK A.3 8 From the Details tab, select the printer port and click OK . In Windows NT 4.0/2000/XP Setting Up the Host Computer 1 Start Windows. 2 F or Windows NT 4.0/2000, from the Star t menu, select Settings and then Printers . F or Windows XP , from the Start menu, select Printers and Faxes . 3 Double-click y our[...]

U SING Y OUR M ACHINE ON A N ETWORK A.4 9 In the Enter a p ort name field, enter the shared name. 10 Click OK and click Clos e . 11 F or Windows NT 4.0, click OK . F or Windows 20 00/XP , click Apply and cli ck OK . Setting Up a Network-Connected Machin e Y ou have to set up the network protocols on the machine to use it as your network pri nter . [...]

A U SING Y OUR M ACHINE ON A N ETWORK A.5 • DHCP: Dy namic Host Configuration Protocol • BOOTP: Bootstrap Protocol Printing a Netwo rk Configu ration Page The Network Configuration page shows how the network interface card on y our machine is configured . The default settings wh ich are suitable for most ap plications are ena bled. 1 Pres s Men[...]

U SING Y OUR M ACHINE ON A N ETWORK A.6 6 Pres s Enter to save the selection. 7 Pres s Clear/Sto p to return to Standby mode. Configu ring TCP/IP Y our machine can be set up with a variety of T CP/IP networks inform ation , such as an IP addr ess, a Sub net Mask , and a Gatway . There are several ways i n which your machine can be assigned a TCP/IP[...]

A U SING Y OUR M ACHINE ON A N ETWORK A.7 An IP address consi sts of 4 bytes. 7 Press the scroll button ( or ) to enter a numb er between 0 and 255 and press Enter or Upper Le vel to move between bytes. Enter a num ber using the number keypad and use the scroll button ( or ) to move between bytes. 8 Repeat step 7 to complete the address fr om the 1[...]

U SING Y OUR M ACHINE ON A N ETWORK A.8 Restor ing the Net work Conf iguratio n Y ou can return the network configura tion to its default sett ings. 1 Pres s Menu until you see “Network Setup” on the top line of the display . 2 Press the scroll button ( or ) until “Set T o Default” displays on the bottom line. 3 Pres s Enter . The first ava[...]

B Y our machine has been opt imized to mee t most of y our printing needs . Recognizi ng that each user may ha ve different requ irements, howev er , there are sever al options av ailable to en hance your machine’ s c apabilities. This chapter include s: • Installing Memory DIMM • Installing an Optional Tray I NSTALLING M ACHINE O PTIONS[...]

I NSTALLING M ACHINE O PTIONS B.2 Install ing Memory DIMM Y our ma chine has dual in-line memory module (DIMM) slot. Use this DIMM slot to install more memory option for the mach ine. N OTES : • Y our machin e has 32 MB of memory which can b e expanded to 160 MB. Use o nly a Ma nufacture-approved DI MM, part nu mbers Memory Un it T yp e SA 32MB o[...]

B I NSTALLING M ACHI NE O PTIONS B.3 4 R emove the memory DIMM from its ant istatic p ackage. Locate the alignment notches on the bot tom edge of each DIMM. 5 Holding the memory DIMM by the edges, align the notches on the memory DIMM w ith the grooves at the top of the memory DIMM slot. 6 Push the DIM M straight into the DIMM slot until it sna ps i[...]

I NSTALLING M ACHINE O PTIONS B.4 7 Replace the control board c over . 8 Reconnect the power cord and printer cable, and turn the machine on. Removing a Memory DIMM 1 F ollow st eps 1 through 2 on page B.2 to access the control board. 2 Push the latches at bo th ends of the DIMM slot away from the DIMM. Pull out the DIMM. 3 Place the DIMM i n its o[...]

B I NSTALLING M ACHI NE O PTIONS B.5 Install ing an Optiona l Tray Y ou ca n increase the paper han dling capacity of your ma chine by installing an optional T ray 2. This tr ay holds 250 sheets of paper . 1 T urn the machine off and unplug all cables from the machine. 2 R emove the packing material from th e tray and r emove the tape fixing the in[...]

I NSTALLING M ACHINE O PTIONS B.6 4 Place the machine over the tra y , aligning the feet on the machine with the positioner s on the tra y . 5 Plug the interface cable of the tray into the connector on the back of the machine. 6 Load paper in the tra y . The instructions for load ing paper in this tray are the sam e as for load ing th e standard p [...]

B I NSTALLING M ACHI NE O PTIONS B.7 Setting Tray 2 in th e Printer Properties If you installed T ra y 2 with your machine on, the machine does not recognize it. In this case, you need to set the tray i n the printer properties window so that you can use it for PC printing. The procedure for setting the t r ay may differ depending on th e selected [...]

I NSTALLING M ACHINE O PTIONS B.8 M EMO[...]

C S PECIFICATIONS This chapter include s: • General Specifications • Scanner and Co pier Specifications • Printer Spec ifications • Facsimile Specifications • Paper Specifications[...]

S PECIFICATIONS C.2 General Specific ations Item Descript ion Automatic document feede r Up to 50 shee ts (20 lb , 75 g/m 2 ) ADF document size Wi dth: 142 to 21 6 mm (5.6 to 8.5 inches) Lengt h: 148 to 356 mm ( 5.8 to 14 inch es) Pap er input capacity P aper tra y (standard T ray 1 and optional T ray 2): 250 sheets (weight: 75 g/m 2 , 20 lb) Multi[...]

C S PECIFICATIONS C.3 Scanner and Copier Specificati ons *Sound Pressure Level, ISO7779 **Th e number of pag es may be af fect ed by o per ating envi ronment , print ing i nter val , medi a typ e, an d med ia si ze . Ite m Description Compatib ility TW AIN standard Scanni ng meth od ADF and Flat-bed Color CCD (Charge Coupled Device) module Re s o l[...]

S PECIFICATIONS C.4 Printer Specifications Ite m Description Printing method Laser Beam P rinting Prin ting sp eed * *Print speed will be affected by operating sy stem used, com puting performance, applicat ion software, con necti ng metho d, medi a ty pe, medi a si ze, an d job comple xity . Letter: Up to 22 PPM (pages per minutes) A4: Up to 20 PP[...]

C S PECIFICATIONS C.5 Facs imil e Speci fica tions Ite m Description Compatib ility IT U- T Group 3 Applic able lin e Publ ic Swit ched T ele phon e Networ k (PS TN) or b ehind PA B X Data codin g MH/MR/MMR (ECM Mode) and JPEG for color f ax transmission Modem speed 33.6 Kbps T ransmission speed Approx. 3 seconds/page * T ransmission time applies t[...]

S PECIFICATIONS C.6 Paper Specifi cations Over vie w Y our machine accept s a variety of print material s, such as c ut -she et paper (including up to 100% recycled fibe r content paper), envelopes, labels, transparencies a nd custom-size paper . Properties, such as weight , composition, grain and moisture content, are impor tant factors affecting [...]

C S PECIFICATIONS C.7 Supported Sizes of Paper N OTE : Y ou may experience jams when using print materials with a length of less than 127 mm (5 in.) . For op timum performance, e nsure that y ou are storing and han dling the paper correctly . Please refer to “ P aper Storage En vironment” on page C.9. Paper Dimension s * *The machine supports a[...]

S PECIFICATIONS C.8 Guidelines for Using Paper For the best result, use conventional 75 g/m 2 (20 lb) p aper . Ensu re that the pape r is of good quality , and free of cuts, nicks, te ars, spots, loose particles, dust, wrinkles, voids, and curled or bent edges. If you are unsure of what type of paper you ar e loading, such as bond or recycled paper[...]

C S PECIFICATIONS C.9 Paper Specifica tions Paper Output Capacity Paper Storage Enviro nment Paper stor age environmental conditions directly affect the feed operation. Ideally , the ma chine and paper storage environment should be at or near room temperature, and not too dry or humi d. Remember that paper is h ygroscopic; it absorbs and l oses moi[...]

S PECIFICATIONS C.10 Unopened paper in sealed reams can remain stable for sev eral months before use. Opened pac kages of paper have more pote ntial for environment damage, especially if they are not wrapped with a mo isture-proof barrier . The paper storage environment should be properly maintained to ensure optimum performance. The required condi[...]

C S PECIFICATIONS C.11 Envelo pes with Doub le Side Seam s Double side-seams construction has vertical seams at both ends of the envelope rather than diagonal seams. This styl e may be more likely to w rinkle. Be sure the seam extend s all the way to the corner of the env elope as illustra ted below . Envelo pes wi th Ad hesive St rips or Flaps Env[...]

S PECIFICATIONS C.12 Labe ls N OTES : • T o avoid da magi ng the m achi ne, use only label s reco mmen ded f or lase r prin ter s. • T o prevent serious jams, alway s use the manual feeder to print lab els and alwa ys use the rear output tr ay . • Never prin t on the sam e she et of la bels more th an once and never prin t on a part ial sheet[...]

1 I NDEX Numerics 2/4- up, s pec ial copy 5.12 2-si de, spec ial cop y 5.1 1 A adding doc uments 7.32 ADF (Automatic Document Feeder), load 5. 5, 7.6 auto fit, special copy 5.11 automa tic di aling group 7.23 one-touch 7.19 speed 7.21 auto mati c redi alin g 7.13 B broadcasti ng faxes 7.28 C canceling copy 5.5 fax 7.12 print 4.3 scan 6.6, 6.8 sched[...]

2 front output t ray, use 3.10 G graphic properti es, set 4.8 group d ial dialing 7. 25 editing 7.24 set tin g 7.23 H help, use 4.12 I image mode 4.8 installing Local printing 2.29 Custom Installation 2.31 Typical Installation 2.29 Memory B .2 Net work pri ntin g 2. 34 Custom Installation 2.37 Typical Installation 2.35 optional Tray2 B.5 Set IP 2.4[...]

3 Windows 4.4 Printer Settings Utility installing 2.29 starting 2. 48 tabs 2.49 uninstalling 2.44 printing fitting to a select ed paper size 4.16 from Windows 4.2 mult ipl e pa ges on one shee t 4. 13 Phone Book list 7.27 posters 4.14 reduced or enlarged doc ument 4.17 reports 7.35 using overlays 4.21 wate rmark s 4.18 pri ori ty fax 7.31 problem, [...]

4 USB connecting 3.7 USB flash drive installing 10.2 managing 10.6 printing 10.10 scanning 10.3 V volume, adjust ringer 2.22 speaker 2. 23 W watermar ks, use 4. 18[...]

B273-8650[...]