Sharp FO-4450 manual

MODEL FO-4450 OPERATION MANUAL FACSIMILE 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Optional Settings 7. Printing Lists 8. Maintenance 9. Troubleshooting[...]

W ARNING - FCC Regulations state that any unaut horized changes or modification s to this equipment not ex pressly approved by the manuf acturer could void the user’s aut hority to operate this equipment. Note: This equipment has been tested an d found to comply with th e limits for a Class B digital device , pursuant to P ar t 15 of the FCC Rule[...]

1 Intr oduction W elcome, and thank you f or choosing a Shar p facsimile machine. The f eatures and specifications of your new Shar p fax machine are shown belo w . A utomatic dialing Conv entional Auto Dialing: Rapid Ke y Dialing: 59 numbers Speed Dialing: 75 numbers P ersonal A uto Dial Books: 10 books (59 Rapid K eys, 16 Speed Dial numbers per b[...]

2 P aper c apacity 250 sheets (20 lb) (500-sheet cassette av ailable as option) Compression scheme MMR, MR, MH, Shar p (H2), JBIG Halftone (grayscale) 64 lev els Applicable te lephone line Public s witched telephone networ k Compatibility ITU-T (CCITT) G3 mode, Super G3 mode Printing resolution Horizontal: 406 lines/inch (16 lines/mm) Ve r t i c a [...]

3 As a par t of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product impro vement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some de viations from these values in individual units. Impor tant safety inf orma[...]

4 • Nev er inser t objects of an y kind into slo ts or openings on the machine. This could create a r isk of fire or electr ic shock. If an object f alls into the machin e that you cannot saf ely remov e, unplug the machine and consult a qualified ser vice representative . • Do not place this machine on an unstable car t, stand or table. The ma[...]

5 T ab le of Contents Introduction 1 Important safety informat ion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 5 A Look at the Operation Panel 7 1. Installation 12 Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Connections . . . . . . . . . . . . . . . . . . .[...]

Table of Conten ts 6 5. Special Functions 63 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 T[...]

7 Display This displays messages and prompts to help you operate the machine. ALARM indicator This blinks when one of the paper sources is empty , or the dr um car tridge is near or at the end of its lif e. This lights steadily when all paper sources are empty , the pr int compar tment cover is open, or a paper jam has occurred. A message will a pp[...]

8 Rapid Dial Ke ys Press one of these ke ys to dial a fax number automatically . (Note that you must attach the Rapid Ke y labels.) When navigating through the disp la y menu, a Rapid Ke y can also be pre ssed in place of the numer ic ke ys to enter a two-digit number (f or e xample, you can press Rapid K e y 01 to enter the number “01”). SYMBO[...]

9 TIMER key Press this ke y to set up an operation to be performed automatically at a later time. CO VER SHEET key Press this ke y to include a cover sheet when sending a f ax. LIFE key Press this key , follow ed by , to check the total number of pages printed by the f ax machine. MEM. ST A TUS key Press this ke y to check the status of f ax transm[...]

10 JOB ST A TUS key T wo types of information ap pear in the display: prompts related to operations you are perf or ming, and informati on about how the fax machine is using the telephone line (transmitting, receiving, etc.). Press this key to change between the two types of information. DUPLEX SCAN key Press this ke y to transmit or cop y a two-si[...]

11 PERSONAL BOOK Press this ke y to use or store an auto-dial number in a personal book. If the book has a passcode, enter the passcode; otherwise, select the book with or and press . SPEED DIAL key Press this ke y to dial a Speed Dial number . MENU key Press this ke y to select sp ecial functions and settings. UP and DO WN arro w keys V olume sett[...]

12 1. Installation Unpac king Chec klist Bef ore setting up, mak e sure you hav e all of the f ollowing items. If an y are missing, contact your deale r . T elephone line cord T oner car tr idge Rapid Ke y labels ADF e xit tray Operation manual Received documen t tra y Po w e r c o r d P aper size labels Drum car tridge P oints to keep in mind when[...]

Connections 13 1. Installation Connections Connecting the power cor d Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V , 60 Hz, grounded (3-prong) AC outlet. Important! The f ax machine requires its own dedicated power outlet. The po wer outlet must not be shared w ith any other devices. In par [...]

Connections 14 Connecting the telephone line cord Inser t one end of the line cord into the jack on the back of the machine marked TEL. LINE . Inser t the other end into a standard (RJ11C) single-line wall telephone jack. Note: The f ax machine is set f or touch-tone dialin g. If you are on a pulse dial (rotary) line, y ou must set the f ax machine[...]

Connections 15 1. Installation Attaching the ADF e xit tray Inser t the protrusion on the right side of the machine into the hole in the r ight side of the ADF exit tray ➊ , then bend the tra y slightly and i nser t so that the protrusi on on the left side of the machin e goes into th e hole on the left side of t he A D F ex i t tr ay ➋ . Pull [...]

Connections 16 V erification Stamp option Note: This feature is a vailab le as an option . Consult your dealer if y ou wish to use this f eature. When transmitting a document, you can have the f ax machine stamp ea ch document page as it is scanned. After scann ing, you can chec k to see if all documents hav e been stamp ed to v erify that no doubl[...]

Installing the Print Cartridges 17 1. Installation Installing the Print Car tridges F ollow the steps below to install or replace the toner and drum car tr idges. ♦ The initial star ter toner car tr idge included with the fax machine can print approximately 3000 letter-size pages (4% co verage of each page; continuous printing). ♦ The replaceme[...]

Installing the Print Cartridges 18 3 If y ou are replacing the drum cartridg e, remo ve the old cartridge and disp ose of it accor ding to local regulations. 4 Remove the ne w drum cartr idge from its packaging. Insert the drum cartridge into the print compartment. • Caution! Excessive e xposure to light will damage the dr um car tr idge. Install[...]

Installing the Print Cartridges 19 1. Installation 7 Hold the toner cart ridge by the handle and insert it into the prin t compartment. • Make sure the toner cartr idge clicks into place. • The handle can be left standing up. 8 Close the print compar tment cover . 9 Reset the drum coun ter by pressing (flip up the Rapi d Ke y overla y), , and .[...]

Installing the Print Cartridges 20 When to replace the toner car tridge When the toner car tr idge nears empty (about 100 pages can still be pri nted), the toner car tridg e indicator on the operation panel wil l b link. Wh en the toner car tridge is empty , the toner ca r tridge indicator will light steadily and REPLACE TONER will appear in the di[...]

Loading Printing Paper 21 1. Installation 1 Remove the received document tray . 2 Insert a stack of paper into the tray , print side up. • Important! The stack of paper must not be higher than the red lin e on the paper tra y . 3 Squeeze the paper guide and move it to match the length of the paper y ou are loading. Loading Printing P aper Y ou ca[...]

Loading Printing Paper 22 4 Replace the received document tray . • The received document tra y must be attached for the fax machine to operate properly . Loading paper in the paper cassette (if installed) Note: T o use A4 paper in the paper cassette, you must hav e a ser vice technician adjust the cassette. 1 Grasp the hand-hold on the cassette a[...]

Loading Printing Paper 23 1. Installation 3 Squeeze the paper guide and pull up to move it to the appr opriate holes for the length of the paper . Push the guide down into the holes. 4 Place a stack of paper in the cassette, print side up. • Make sure the stac k of paper is not higher than the two tabs on the pa per guide and the two metal tabs. [...]

Entering Your Na me and Fax Number 24 Entering Y our Name and F ax Number Bef ore you can begin using the fax machine, y ou must program your name and fax n umber . Once you program this inf or mation, it will appear automatically at the top of each fax page you send. Important! FCC regulations require th at your name, telephone/f ax number , and t[...]

Entering Your Name and Fax Number 25 1. Installation 5 Flip the Rapid Ke y overla y down (i f it is up), and enter y our name by pressing the appr opriate letter keys as shown below . (Max. of 24 characters.) Example: SHARP = • T o enter a space, press . • T o change case, press . • T o clear a mistake, press . • T o enter a number as par t[...]

Setting the Da te and Time 26 Setting the Date and Time The date and time appear in the display , in repor ts, and at the top of each page you transmit. Set the date and time b y pressing the keys on the operation panel as shown below . 1 Press and . 2 Press and . 3 Enter a two-digit n umber for the month (“01” for Jan uary , “02” f or Febr[...]

Setting the Date and Time 27 1. Installation 7 Press to select A.M. or to select P .M. 8 Press to start the cloc k. 9 Press twice to return to the date and time displa y . ST ART/ ENTER STOP 1 Press and . 2 Press and . 3 Press to turn on the Dayl ight Saving Time function, or to turn it off. 4 Press twice to return to the date and time displa y . M[...]

Volume Adjustment 28 V olume Adjustment Y ou can adjust th e v olume of the speaker and r inger using and . Speaker 1 Press . 2 Press or to s elect the desired v olume level. 3 Press to turn off the speaker . SPEAKER SPEAKER Displa y: SPEAKER V OLUME HIGH SPEAKER V OLUME MIDDLE SPEAKER V OLUME LO W[...]

Volume Adjustment 29 1. Installation Ringer 1 Press the or to select the desired v olume level. (Make sure has not been pressed.) • The ringe r will ring once at the selected lev el, and then the date and time will reappear in the display . 2 If y ou selected “RINGER V OLUME OFF: OK?” to turn off the ringer , press to confirm your selection. [...]

30 5.0" (128 mm) 5.8" (148 mm) 11" (279 mm) 38" (966 mm) 14 lbs. (52 g/m²) 36 lbs. (157 g/m²) 14.3" (364 mm) 10.1" (257 mm) 20 lbs. (80 g/m²) 2. Sending Documents T ransmittable Documents Size and weight The size and weight of documents that y ou can load in the document feeder depend on whether you load one page at[...]

Transmittable Documents 31 2. Sending Documents Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size. An y letters or graphics outside this area will not be scanned. Maximum scanning width: 8.2 inches (208 mm) Maximum scanning length: The length of the do cument minus 0.16 in[...]

Loading the Doc ument 32 Loading the Document Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the f eeder at one time. The pages will automatically feed into the machine star ting from the bottom page. ♦ If you need to send or cop y more than 50 pages, place the additional pages gently and carefully in the feeder just befo re [...]

Adjusting the Resolution and Contrast 33 2. Sending Documents Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast bef ore sending a document. Resolution The f ax machine has four resolution settings: The default resolution setting is ST AND ARD . If y ou don’t adjust the resolution before sending a documen[...]

Adjusting the Resolution and Contra st 34 Contrast The f ax machine has thre e contrast settings: The def ault setting is AUT O. T o adjust the contrast, press until the desired setting appears in th e display . A UT O Use A UT O for normal documents. D ARK Use D ARK for f aint documents. LIGHT Use LIGHT f or documents with a dar k background. CONT[...]

Sending a Fax by Normal Dialing 35 2. Sending Documents Sending a F ax by Normal Dialing With Nor mal Diali ng, you press and then dial by pressing the numeric keys . ♦ Norm al Dialing allows y ou to listen to the line through the spea ker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cann ot b[...]

Programming Auto-Dial Numbers 36 • If Option Setting 26 (TEL. BILLING CODE, page 112) has been se t to ON and BILLING CODE DIAL has been set to AFTER, press after dialing. 4 W ait for the connection. When y ou hear a fax tone, pre ss on the fax machine. • If a person ans wers and you are using an e xtension phone, ask them to press their Start [...]

Programming Auto-Dial Numbers 37 2. Sending Documents 1 Press and . 2 Press and . 3 Press to select SET . 4 T o program a Rapid Key number , press the Rapid Ke y that you wish to use. (T o select Rapid Ke ys 40 through 59, flip up the Rapid Key o verlay .) T o program a Speed Dial number , press and then enter the number fr om “1” to “75” t[...]

Programming Auto-Dial Numbers 38 • T o enter a space, press . • T o change case, press . • T o clear a mistake, press . • T o enter a number as par t of a name, press the appropriate numer ic ke y . T o enter the symbol on a letter k ey (the char acter to the right of the slash), press (“SYM” will appear in the display) and then the let[...]

Programming Auto-Dial Numbers 39 2. Sending Documents Chain Dialing for area and access codes Y ou can also program an area code or access code in a Rapid Ke y or Speed Dial number using the above prog ramming proc edure. In Step 9, press to set the number as a Chain Dialing number . After you dial an area code or access code using a Rapid Ke y or [...]

Programming Auto-Dial Numbers 40 4 T o clear a Rapid Key , press the Rapid Ke y . T o clear a Speed Dial number , press and then enter the number with the numeric keys. (If y ou enter less than two digits, press to complete the entry .) 5 Press . 6 Return to Step 4 to c lear another number , or press repeatedly to return to the date and time displa[...]

Sending a Fax by Automatic Dialing 41 2. Sending Documents Sending a F ax by A utomatic Dialing Dual Access The f ax machine features full dual access, which means that you can load a document and dial by automatic dialing ev en when the fax machine is occupied with another job. After y ou dial, your document will be immediately scanned into memor [...]

Sending a Fax by Automatic Dialing 42 Rapid Ke y Dialing If the number you w ant to dial has be en programmed in a Rapid K ey , you can dial it by pressing the Rapid K ey . 1 Load the document(s). SEND READ Y will appear in the display . • Press and/or to set the resolution and contrast if needed. • T o send the document ahead of other document[...]

Sending a Fax by Automatic Dialing 43 2. Sending Documents Speed Dialing If the number you w ant to dial has been programmed in a Speed Dial number , you can dial it b y pressing and then enter ing the Speed Dial number . SPEED DIAL 1 Load the document(s). SEND READ Y will appear in the display . • Press and/or to set the resolution and contrast [...]

Sending a Fax by Automatic Dialing 44 Direct Ke ypad Dialing Y ou can also enter a fu ll number with the number k eys and then press to begin dialing. ST ART/ ENTER 1 Load the document(s). (Note: If desired, y ou can lo ad the document after dialing i n Step 2, belo w. ) SEND READ Y will appear in the displa y . • Press and/or to set the resoluti[...]

Sending a Fax by Automatic Dialing 45 2. Sending Documents Searc hing for an auto-dial n umber If you don’t remember the Rapid K ey or Speed Dial number in which y ou hav e programmed a par ticular f ax number , you can search f or the number by f ollowing the steps below . Once y ou hav e found the number , y ou can dial it and transmit the load[...]

Sending a Fax by Automatic Dialing 46 5 Press . The document will be automaticall y transmitted once the connection is established. ST ART/ ENTER Chain Dialing An auto-dial number set for Chain Dialing can be combined with an other auto- dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long. The [...]

Sending a Fax by Automatic Dialing 47 2. Sending Documents Chec king the status of the current job The display normally shows the date and time and prompts related to operations you are perf or ming. T o check and see what number the f ax machine is currently calling or transmitting to, or what number the fax machine is currently receiving a docume[...]

Sending a Fax by Automatic Dialing 48 Canceling a memory transmission by number If you know the memory number assigned to a memor y transmission, you can cancel it with the following procedure. (If y ou don’t know the memor y number , use the preceding procedure.) 1 Press (flip up the Rapid Key overla y) and then . 2 Enter the 3-digit memory numb[...]

Sending a Fax by Automatic Dialing 49 2. Sending Documents Memory Retransmission If a line error occurs during an y type of memor y transmission, your f ax will automatically redial the number an d attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred. The fax machine has b[...]

Creating and Using Personal Books 50 Creating and Using P er sonal Books Up to 10 personal books can be created that allow inviduals to program Rapid K ey and Speed Dial numbers f or their own personal use. ♦ Up to 59 Rapid K ey numbers and 16 Speed Dial numbers can be programmed in each personal book. ♦ If desired, you can program a 4-digit pa[...]

Creating and Using P ersonal Books 51 2. Sending Documents 5 Enter a name for the personal directory book by pressing the letter entry keys. (Make sure the Rapid Key overla y is down.) Example: SHARP = • F or more information on en tering letters, see Step 5 on page 25. 6 Press . 7 Enter a four-digit passcode for the personal director y book (thi[...]

Creating and Using Personal Books 52 1 Press . 2 Enter the 4-digit passcode of your book. If the book doesn’t have a passcode , press or until the name of the book appears in the display and then press . 3 When your book is open, all of the Rapid K eys on the op eration panel automatically con ver t to keys for use in y our book. Speed D ial numb[...]

Creating and Using P ersonal Books 53 2. Sending Documents ♦ P oll one or more f ax machines using Rapid Ke ys and Speed Dial numbers from your book (see page 71 ). ♦ Set up a timer operation using a Rap id K ey or Speed Dial number from your book (see page 77 ). ♦ Print out the Destination List, Program/Group List, or Timer List (see page 11[...]

Creating and Using Personal Books 54 Clearing a book Note: Bef ore you can clear a personal boo k, you m ust clear all Rapid K eys , Speed Dial numbers, Group K e ys, and Program K e ys that are in the book. If a transmission or timer operation i s pending that uses a number in a book, the book cannot be cleared until the operation is completed or [...]

Cover Sheet 55 2. Sending Documents Co ver Sheet Y ou can ha ve the f ax machine ge nerate a cov er sheet and send i t as the last page of your f ax tr ansmission. The cov er sheet inclu des the date and time , the receiver’ s name and nu mber if a Rapid K e y or Speed Dial n umber is used, t he sender’ s name and nu mber , and the tot al numbe[...]

Cover Sheet 56 2 Press . (Flip up the Rapid Key overla y if it is down.) • The display will briefly show CO VER SHEET MODE ENTERED and then re ver t to SEND READ Y . • T o cancel the cov er sheet selection, press . 3 Dial the receiving party and transmit the fax. CO VER SHEET C STOP If desired, you can set y our fax to automatically send a cov [...]

Batch Page Numbering 57 2. Sending Documents Batch P age Numbering Y ou can change the page number ing of the transmitted document from simpl e numbering ("P .01", "P .02", etc.) to ba tch numbering, which means that a slas h and the total number of pages being sent are added after each pa ge number (f or example, "P . 01/0[...]

58 3. Receiving Documents The fax machine has two modes for receiving calls: AU T O mode: Select this mode when you only want to receiv e fax es on the line connected to the fax machine. The fax machine will ans wer all calls automatically and receive incoming f ax es. MANU AL mode: Select this mode when you ha ve an e xtension phone conne cted to [...]

Using MANUAL Reception Mode 59 3. Receiving Documents 1 When the fax machine rings, answer the call on an extension phone connected to the same line. 2 If yo u hear a fax tone, press on the fax machine. • If the other par ty first spea ks with you, press after speaking. (Press you r ST ART k ey bef ore the sender presses their Star t ke y .) • [...]

Substitute Reception to Mem ory 60 1 Press (flip up the Rapid Key overla y) and . 2 Press or to scroll thr ough the list of received faxes. The name (or number) of the sender of each document will successively appear in the displa y . 3 When y ou have finished chec king the list, press twice to return to the date and time display . MEM.ST A TUS B 3[...]

61 4. Making Copies 4. Making Copies Y our fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) ca n be made, enabling the fax machine to double as an office copier . ♦ Y ou can perf or m all steps of a cop y job even when the fax machine is busy printing other copy jobs, or when it is printing a receive[...]

Making Copies 62 4 Press (MUL TI) if y ou do not want the copies sor ted, or (SOR T) if you want the copi es sorted. • Copying will begin. 1 2 Checking and canceling cop y jobs in memory Y ou can displa y th e status of cop y job s in memor y by f ollowing the steps below . Y ou can also cancel a copy job with this procedure. Example of three cop[...]

63 5. Special Functions 5. Special Functions Br oadcasting The Broadcasting functio n allows y ou to send the same fax to as man y as 154 destinations in a single operation. Fi rst load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each destination. 1 Load the document (s). • SEN[...]

Broadcasting 64 Note: If you need to delete a number , press or until the destination appears in the display and then press . 4 Press . 5 If desired, press and/or to set the resolution and contrast. 6 Press twice . T ransmission will begin. • A T ransaction Repor t is automatically pr inted out after Broadcasting is completed. Check the "Not[...]

Broadcasting 65 5. Special Functions Storing number s in Group K eys Group K eys allow y ou to dial a group of f ax numbers b y simply pressing the appropriate Grou p K ey once . T o store a group of numbers in a Group K ey , f ollow the steps below . ♦ Any Rapid K ey that is not already progr ammed as a Rapid K ey or a Program K ey can be used a[...]

Broadcasting 66 Editing a group If necessar y , you can add numbers to or delete numbers from a group by repeating th e programming procedure for the Group K ey . Press for SET in Step 2 and select the Group Ke y in Step 3. Add or delete numbers in Step 6. T o add a number , press a Rapid K ey or enter a Speed Dial number . T o delete a number , mo[...]

Confidential Operations 67 5. Special Functions Confidential Operations The Confidential function can be used to transmit and receive confidential documents. Confidential transmission When you send a document using the Confidential function, the re ceiving machine holds it in memor y instead of immediately pr inting it out. When the receiving par t[...]

Confidential Operations 68 3 If the receiving machine has multiple confidential mailbo xes, enter the appropriate mailbo x number with the numeric keys (this step is required for machines with m ultiple mailbo xes). If the receiving machine doesn’t have m ultiple mailbo xes, go directly to Step 4. 4 Press . 5 Dial the receiving mac hine using on [...]

Confidential Operations 69 5. Special Functions 1 Press (flip up the Rapid Key overla y if it is do wn) and then . 2 Enter a 2-digit n umber (from "00" to "99") b y pressing the numeric keys. This number identifies the mailbox. 3 Enter a 4-digit passcode for the mailbo x with the numeric keys. 4 Press . 5 Enter a name for the ma[...]

Confidential Operations 70 Clearing a passcode 1 Press (flip up the Rapid Key ov erlay if it is d own) and then . 2 Enter the 2-digit number that identifies the mailbo x y ou want to c lear . 3 Enter the 4-digit passcode of the mailbox with the n umeric keys. 4 Press . CONFIDENTIAL Z/< 4 ST ART/ ENTER Printing out received documents When you hav[...]

Polling 71 5. Special Functions P olling P olling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other w ords, the receiving f ax machine, not the transmitting f ax machine, initiates the transmission. Y ou can use your f ax machine to both poll and be polled by others . P olling o[...]

Polling 72 Serial P olling using a Gr oup Ke y If the fax machine s you w ant to poll hav e all bee n programmed into one Group K ey , you can poll them by simply pressing that Gro up K ey . (The procedure f or programming Group K eys is e xplained on page 65.) ♦ Make sure no documents are in the feeder bef ore you press the Group K ey . Being po[...]

Polling 73 5. Special Functions 4 Press to select SET . • If another document has already been stored, press to select APPEND , and go to Step 6. 5 Press to allow polling onl y once, or to allow pollin g an unlimited number of times. 6 Press and/or to adjust the resolution and contrast if desired, and then press . 7 Press . • The document will [...]

Polling 74 P olling Security P olling Security allows you to pre vent unauthorized polling of your f ax. When this function is activated, polling w ill only take place when o ne of the follo wing conditions is met: ♦ The fax n umber of the polling f ax machine has been stored in your fax’ s li st of per mitted fax n umbers (called "passcod[...]

Polling 75 5. Special Functions 3 Storing: Enter a 2 -digit number (fr om 01 to 10).This number identifies the fax number y ou will enter in the ne xt step. Clearing: Enter the 2-digit number which identifies the fax number you want to clear , and go to Step 5. 4 Enter the fax number (max. 20 di gits) by pressi ng the numeric ke ys. 5 Press . 6 Ret[...]

Polling 76 1 Press , , , . 2 Press to pr ogram an ID number . (Press to clear an ID n umber .) 3 Storing: Enter a number from 1 to 5. This number identifies the ID number y ou will enter i n the next st ep. Clearing: Enter the number which identifies the ID nu mber you want to clear , and go to Step 5. 4 Enter the ID number (4 digits) b y pressing [...]

Timer Operations 77 5. Special Functions Timer Operations The Timer function allows you to store a job to be performed automatically at a specified time. Up to 59 timer jobs can be sto red at any one time, and the time of each can be specified up to a week in advance . Y ou can use this function to take advantage of lowe r off-peak rates w ithout h[...]

Timer Oper ations 78 5 Press to select A.M. or to select P .M. 6 Enter a number as f ollows to select the da y of the operation (skip this step if the operation will be performed within the ne xt 24 hours): Sunday Monday Tu e s d a y We d n e s d ay Thursday Friday Saturday 7 Press and go to the specific procedure for y our operation (see the follo[...]

Timer Operations 79 5. Special Functions 10 Press and/or to adjust the resolution and contrast if desired, and then press . 11 Load the document and then press . • The document will be scanned into memor y . RESOLUTION CONTRAST ST ART/ ENTER ST ART/ ENTER . Confidential transmission (Continued from Initial procedure .) 8 Enter the mailbo x number[...]

Timer Oper ations 80 12 Press and/or to adjust the resolution and contrast if desired, and then press . 13 Load the document and then press . • The document will be scanned into memor y . RESOLUTION CONTRAST ST ART/ ENTER ST ART/ ENTER P olling (Continued from Initial procedure .) 8 Dial the machine t o be polled using one of the follo wing metho[...]

Timer Operations 81 5. Special Functions • Enter one or more Speed Dial numbers, pressing before each number . (If you enter less than 2 digits f or a Speed Dial number , press to complete the entry .) • Enter one or more full fax numbers with the numeric ke ys, pressing after each full n umber . • Press one or more Group K eys. Note: If you [...]

Timer Oper ations 82 Note: If y ou need to delete a number , press or until the destination appears in the display and then press . 9 Press . 10 Press and/or to adjust the resolution and contrast if desired, and then press . 11 Load the document and then press . • The document will b e scanned into memor y . STOP ST ART/ ENTER RESOLUTION CONTRAST[...]

Batch Transmission 83 5. Special Functions Batch T r ansmission Batch transmission allows you to store m ultiple fax jobs in memor y for automatic transmission to one d estination at a set time. If you often send f axes to a par ticular destination, this function hel ps reduce telephone costs by allowing you to con v enientl y send multiple f axes [...]

Batch Transmission 84 2 Press the appropriate Batch K ey . • After scanning, the message number assigned to your document will appear in the displa y . 3 Press . • The document will be transmitted at the designated time along with any other jobs stored under the same key . After transmission, all jobs in the batch will be cle ared from memor y [...]

Entering and Using Prog rams 85 5. Special Functions Entering and Using Pr ograms If you f requently perf or m the same oper ation inv olving the same party , you can program al l the steps of the operatio n into one Program K e y . This allows y ou to perf or m the oper ation b y simply pressing that key . ♦ Any Rapid K ey which is not already p[...]

Entering and Using Programs 86 6 If yo u want to include a timer setting, enter a tw o-digit number f or the hour (“01” to “12”) and a two-digit number for the min ute (“00” to “59”). (If not, go directl y to Step 9.) 7 Press to select A.M. or to select P .M. 8 Enter a number as f ollows to select the da y of the operation (skip thi[...]

Entering and Using Prog rams 87 5. Special Functions 12 Dial the receiving machine using one of the f ollowing methods: • Press a Rapid K ey . • Press and enter a Speed Dia l number (if you enter less than 2 digits, press to complete the entry). • Enter a full fax n umber with the numeric keys . 13 Press . 14 Press and/or to adjust the resolu[...]

Entering and Using Programs 88 12 Enter the mailbo x number (2 digi ts). (Go directly to Step 13 if the receiving machine does not have mailbo xes.) 13 Press . 14 Dial the receiving mac hine using on e of the f ollowing methods: • Press a Rapid K ey . • Press an d enter a Speed Dial number (if you enter less than 2 digits, press to complete the[...]

Entering and Using Prog rams 89 5. Special Functions Serial P olling (Continued from Initial procedure .) P olling (Continued from Initial procedure .) 12 Dial the mac hine to be polled using one of the fo llowing methods: • Press a Rapid K ey . • Press and enter a Speed Dia l number (if you enter less than 2 digits, press to complete the entry[...]

Entering and Using Programs 90 Note: If you need to delete a number , press or until the desti nation appears in the display and then press . 13 Press . 14 Press repeatedly until you return to the date and time display . STOP ST ART/ ENTER STOP Broadcasting (Continued from Initial procedure .) 12 Dial the receiving machines using on e or more of th[...]

Entering and Using Prog rams 91 5. Special Functions Batch transmission (Continued from Initial procedure .) 12 Dial the receiving mac hine using on e of the f ollowing methods: • Press a Rapid K ey . • Press an d enter a Speed Dial number (if you enter less than 2 digits, press to complete the en tr y). • Enter a full fax nu mber with the nu[...]

Entering and Using Programs 92 Being P olled (Memory polling) (Continued from Initial procedure .) 12 Press to allow polling onl y once, or to allow pollin g an unlimited number of times. 13 Press . 14 Press and/or to adjust the resolution and contrast if desired, and then press . 15 Press . 16 Press repeatedly until y ou return to the date and tim[...]

Entering and Using Prog rams 93 5. Special Functions 4 Press . 5 Press repeatedly until y ou return to the date and time displa y . ST ART/ ENTER STOP Using a Pr ogram Ke y F ollow the step s below to perf or m a programmed operation. 1 If this is a transmission operation or memory polling operation , load the document. 2 Press the appropriate Pr o[...]

Duplex Scanning for Two-sided Do cuments 94 Duple x Scanning for T wo-sided Documents T o transmit or copy documents which ha ve printing or graphics on both sides of the page o r pages, use Duple x Scanni ng. With this function, you simply f eed the documen t (all pages) through the machine once, tur n the stack of pages ov er , and feed it throug[...]

Print Hold 95 5. Special Functions Print Hold The Print Hold function is used to hold recei v ed fax es in memory instea d of printing them as they are received. T o print th e f axes , the programmed Print Hold code must be entered. T o use the Pr int Hold function, program a Print Hold code as explained below and then activate the Print Hold func[...]

Print Hold 96 Activ ating the Print Hold function Once you hav e programmed a Print Hold code, f ollow the steps below to activate the Print Hold function. ♦ A Print Hold code must be programmed bef ore the Print Hold function can be activated. 1 Press . 2 Press . 3 Press to select YES. PRINT HOLD @ 4 1 Displa y: PRINT HOLD ENTER #(1- 4, , ) 4: A[...]

Print Hold 97 5. Special Functions T urning off the Print Hold function In the ev ent that you need to turn o ff the Pr int Hold function, follow the steps below . ♦ The Print Hold function cannot be tur ned off if a received f ax is being held in memor y b y the Print Hold function. First print the f ax and then tur n off Print Hold . 1 Press . [...]

Print Hold 98 Clearing the Print Hold code F ollow the steps below if you need to clear the Print Hold code. Note: T o clear the Pr int Hold code, the Pr int Hold function must fi rst be turned off as explained on the previous page. 1 Press . 2 Press . 3 Press the numeric keys to enter the Print Hold code. 4 Press . PRINT HOLD @ 3 ST ART/ ENTER Dis[...]

Department Co ntrol 99 5. Special Functions Depar tment Contr ol Depar tment Contro l is used to restr ict use of the machine to author ized users. When it is activated, a depar tment code must be entered before an operation can be performed. ♦ Depar tment Control can only be activated by y our Shar p dealer . If you wish to use this function, co[...]

Department Control 100 Clearing: Enter the 2-digit number that identifies the Department Code yo u want to clear . Note: It is not possib le to clear the Department Code that you currently used to access the machine . It is also not possib le clear a Department Code if only one code is prog rammed. 5 Programming: Enter a Department Code (4 digits o[...]

Blocking Reception of Unwanted Fax- 101 5. Special Functions Bloc king Reception of Unwanted F axes The Anti Junk F ax function allows you to b lock reception of fax es from par ties that you specify . This sav es paper by not printing out unwanted "junk" f axes . T o use this function, first tur n it on by setting Option Setting 20 (Anti[...]

Telephone Billing 102 T elephone Billing If you are on a PBX, you can ha ve the fax machine send a code to the PBX that identifies the sender for billing pur poses each time a fax is sent. T elephone billing is possible in two wa ys: using Depar tment Control and by direct billing code entr y . Using Depar tment Contr ol If you are using the Depar [...]

Telephone Billing 103 5. Special Functions 1 Load the document (s). • If you are using Nor mal Dialing, press or pick up an extension phone connected to the same line. • SEND READ Y will appear in the displa y . 2 Enter your n umber to acce ss an outside line (max. of 3 digits). 3 Flip down the Rapid K ey overla y and press , enter the billing [...]

Distinctive Ring 104 Distinctive Ring Important: ♦ T o use distinctive ring, y ou must subscribe to a distinctiv e r ing ser vice from your local phone company . ♦ Y our fax machine may not be compatible wi th some distinctive r ing ser vices. Distinctive ring is a ser vice off ered by some local telephone companies whereby the y assign an addi[...]

Distinctive Ring 105 5. Special Functions In Canada: 4 Press repeatedly to return to the date and time display . RING P A TTERN 1 T wo sh or t rings RING P A TTERN 2 One shor t, one long, and one shor t ring RING P A TTERN 3 T wo shor t rings and on e long ring RING P A TTERN 4 Three very shor t rings RING P A TTERN 5 T wo very shor t r ings ST AND[...]

106 6. Optional Settings The optional settin gs allow y ou to customize the fax machine to better suit your needs . An initial setting has b een made for each optional setting at the factor y . T o change a setting, follow the steps belo w to access it, and then change the setting as e xplaine d in the list that f ollows. 1 Press and . 2 Press the [...]

Optional Settings 107 6. Optional Settings Optional Settings Setting 01: DEF AUL T F AX RESOLUTION This option sets the default resolution (the resolution used if a setting is not selected with ) f or transmitting documents. Press f or ST AND ARD , f or FINE, or f or SUPER-FINE. ♦ Initial setting: 1 Setting 02: NUMBER OF RINGS A UT O RECEPTION Th[...]

Optional Settings 108 Setting 05: TRANSA CTION REPORT PRINT SELECTION This sets the condition for printing out a T ransaction Repor t. Enter a number from to as follo ws: ♦ Initial setting: 5 Setting 06: RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy . Enter any number from to . ♦ Initi[...]

Optional Settings 109 6. Optional Settings Setting 09: ERROR CORRECTION MODE (ECM) Press (YES) to ha ve an y distor tions in a transmission due to noise on the telephone line corrected before print-out at the receiving end. This is only eff ective when the other machine has ECM as we ll. Press (NO) to turn the function off. Note: If the transmissio[...]

Optional Settings 110 Setting 15: IMA GE MEMOR Y PRINT Press (YES) to include a copy of the first page of th e transmitted document on the T ransaction Repo r t. Press (NO) to tur n the function off. This setting is onl y eff ective when transmitting from me mory . ♦ Initial setting: 1 Setting 16: CASSETTE SELECTION Press (A UT O SELECTION) if y [...]

Optional Settings 111 6. Optional Settings Setting 18: RETRANSMISSION INTER V AL Y ou can select th e number of minutes the f ax waits between each memory retransmission attempt. Enter f or 1 minute, for 2 minu tes, etc., up to a maximum of 15 minutes. If y ou do not want the f ax to wait between attempts, enter . ♦ Initial setting: 02 Setting 19[...]

Optional Settings 112 Setting 23: QUICK ON-LINE When you transmit a multi-page document, this setting determines whether the f ax machine will dial the receivi ng par ty and begin transmitting while scanning is still in progress, or wait until all pages hav e been scanned before dialing. Press to hav e the fax machine dial and begin transmission wh[...]

Optional Settings 113 6. Optional Settings Note: If you select AFTER f or the BILLING CODE DIAL select ion, you must press after dialing if y ou use . Setting 27: DEP ARTMENT CODE DIGITS Use this setting if you are using T elephone Billing and need to change the number of digits of Dep ar tment Codes to a ccord with your PBX’ s telephone billing [...]

Optional Settings 114 Setting 31: SEP ARA TE MODE If desired, you can ha ve the fax dra w a shee t of paper from one of the paper sources after each fax reception. By loading colored (or large) paper in that source, each colored sheet dra wn will act as a separator that makes it easy to distinguish where one multi-page doc ument ends and another be[...]

115 7. Printing Lists 7. Printing Lists and Repor ts Y ou can pr int lists showing settings and information entered in the fax machine. Y ou can also pr int out repor ts on recent acti vity and individual operations after they are completed. Th e lists and repor ts are descr ibed on the follo wing pages. T o print a list, follow the steps belo w . [...]

Printing Lists and Reports 116 Explanation of headings SENDER/ RECEIVER The name or fax number of the other machine inv olved in the transaction. ST ART The time at which transmission/reception star ted. TX/RX TIME T otal time taken f or transmission/reception. PA G E S Number of pages transmitted/received. TYPE CONF . TX - A confidential operation[...]

Printing Lists and Reports 117 7. Printing Lists Timer List (List 02) This list shows the timer operations that are currently set. Destination List (List 03) This list shows the fax nu mbers that hav e been programmed f or automatic dialing. P asscode List (List 04) This list shows y our settings fo r polling security , your name and f ax number as[...]

Printing Lists and Reports 118 Depar tment Usage List (List 08) This list shows total tr ansmission ti me and pages transmitted (including polling time and pages polle d) f or each depar tment dur ing the perio d indicated on the li st. The information is onl y av ailable if Depar tment Con trol has been activated. ♦ Each time you print out the r[...]

Printing Lists and Reports 119 7. Printing Lists T ransaction Repor t This repor t is printed out au tomatically after an operation is comple ted to allow yo u to check the result. The fax machine is set at the f actor y to pr int out the repor t only when an error occurs. If desi red, you can change the setting to hav e it printed out und er a v a[...]

120 8. Maintenance Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers fre quently to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release mar ked P ANEL RELEASE and pull up . 2 Wipe the scanning glass, white backplate, and ro llers with a soft cloth. • Make sure tha[...]

Replacing the Verification Stamp 121 8. Maintenance Replacing the V erification Stamp If you are using the V er ification Stam p function, you will need to replace the ink car tridg e in the stamp unit w hen it runs ou t of ink (when the stamped ma rk on original documen ts becomes f aint). A new ink car tridge can be obtai ned from your dealer . 1[...]

122 9. T roubleshooting Pr oblems and Solutions Line err or Prob lem Solution LINE ERROR appears in the display , and/or a transaction repor t is printe d out with COM. E- and a number from 0 to 31 in the NO TE column. T r y the transaction again. If the error persists, check the follo wing: • Ch eck the hookup . The cord from the TEL. LINE jack [...]

Problems and Solutions 123 9. T r ouble- shooting Dialing and transmission pr oblems Prob lem Solution Dialing is not possible. • Make sure the power cord is properly plugged into a power outlet. • Make sure that the telephone line is properly connected to both the TEL. LINE jack and the wall jac k. • M ake sure that the f ax machine is set t[...]

Problems and Solutions 124 Reception and copying pr oblems Prob lem Solution The f ax machine doesn’t receive documents automati cally . • Make sure that the reception mode is set to A UT O . If you subscribe to a distinctive ring ser vice, make sure that the Distinctive Ring function is set to the correct ring patter n. If you do not subscribe[...]

Problems and Solutions 125 9. T r ouble- shooting The quality of copies is poor and/or blac k lines appear . • Any dir t or mater ial on the scanning glass will cause lines to appear on copies and transmitted f axes . Clean th e scanning glass as e xplained in Chapter 8. Dots appear at regular inter vals on received documents and copies. • The [...]

Messages and Signals 126 Messages and Signals Display me ssages CHECK CASSETTE This indicates that the cassette is not installed properly . CONF . REFUSED A confidential transmission has been denied because you entered an incorrect mailbo x number f or a machine with mailbo xes . CONF . RX ERROR Confidential reception was cancelled because the mail[...]

Messages and Signals 127 9. T r ouble- shooting NO CONF . FUNCTION Confidential transmission wa s cancelled because the receiving machine does not hav e a confidential function, a confidential passcode is not programmed in it, its memory is full, or it is not a Shar p model. NO P APER This message will be followed b y one of the pape r sources in p[...]

Messages and Signals 128 A udible signals Continuous tone 3 seconds Indicates the end of transmission, reception, or copying. Intermittent tone (3 beeps) 5 seconds (1 second on, 1 second off) Indicates incomplete transmission, reception, or copying. Rapid inter mittent tone 35 seconds (0.7 seconds on, 0.3 seconds off) Indicates that an e xtensi on [...]

Clearing Paper Jams 129 9. T r ouble- shooting Clearing P aper Jams Clearing a jammed document If the or iginal document doesn’ t f eed pro perly dur ing transmission or co p ying, or REMO VE ORIGINAL(S) appears in the displa y , first tr y pressing . If the document doesn’t feed out, open the operation panel and remove it. Important: Do not tr[...]

Clearing Paper Jams 130 1 Press the green release and open the print compartm ent cover . • Caution! The fusing unit inside the print compar tment be comes v er y hot during operation. Be careful not to touch the inside of the compar tment. 2 Remove the toner cartridge and place it on a sheet of paper . 3 Remove the drum cartridge . 4 Remove the [...]

Clearing Paper Jams 131 9. T r ouble- shooting 5 Replace the drum cartridge . • Make sure the drum car tr idge is inser ted in as far as it will go. 6 Replace the toner cartr idge and then close the print compartm ent cover . 7 If you ha ve a paper cassette and the display still indicates that paper is jammed, pull out the cassette and remove the[...]

FCC Regulatory Information 132 FCC Regulatory Information This equipment complies with P ar t 68 of the FC C rules and the requirements adopted by the A CT A. On the re ar of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telepho[...]

133 S H A R P Date Revised :July . 22, 2002 Date Issued :May . 28, 1998 MA TERIAL SAFETY DA T A SHEET (1/3) MSDS No. B-1020 S e c t i o n 1 . P r o d u c t a n d C o m p a n y I d e n t i f i c a t i o n Product Name : T oner Cartridge of FO-44ND / FO-50ND / DUNT -455BSCZZ Supplier Identification : Sha rp Co rpo ra ti on 22-22 Nagaike-cho, Abeno-ku[...]

134 S H A R P Date Revised :July . 22, 2002 Date Issued :May . 28, 1998 MA TERIAL SAFETY DA T A SHEET (2/3) MSDS No. B-1020 S e c t i o n 8 . E x p o s u r e C o n t r o l / P e r s o n a l P r o t e c t i o n Engineering Measu res V entilation: Non e required with intended use. Control Parameters(As tota l dust) OSHA-PEL(USA): 15mg/m 3 ACGIH-TL V([...]

135 S H A R P Date Revised :July . 22, 2002 Date Issued :May . 28, 199 8 MA TERIAL SAFETY DA T A SHEET (3/3) MSDS No. B-1020 S e c t i o n 1 2 . E c o l o g i c a l I n f o r m a t i o n No data are available on the adverse ef fects of this materia l on the environment. S e c t i o n 1 3 . D i s p o s a l C o n s i d e r a t i o n Appropriate Metho[...]

136 QUICK REFERENCE GUIDE SENDING F AXES Place the document (up to 50 letter-siz e pages) face down in the document f eeder . (Note: F or Normal Dialing and Direct K e ypad Dialing, y ou can also load the document a fter dialing the nu mber .) Press or if needed. Normal Dialin g 1. Lift e xtension phone or press . 2. Dial the f ax number (if usi ng[...]

137 GUÍA DE CONSUL T A RÁPID A ENVÍO DE F AXES Coloque el docume nto (hasta 50 páginas tamaño car ta) boca abajo en la bandeja alimentadora de documentos . (Nota: con la Marcación Normal y la Marcación Directa desde el T eclado, tambié n puede cargar el documento después de marcar el número .) Pulse o si resulta necesario . Marcación Nor[...]

138 GUIDE DE RÉFÉRENCE RAPIDE EN V OIS DE FAC-SIMILé S Placez votre docume nt (jusqu'à 50 pages de f ormat papier à lettre) f ace imprimée vers le bas dans le chargeur de documents. (Remarque : P our la composition normale et la composition directe au clavier , v ous pouvez également charger le document après av oir procédé à la com[...]

139 A Activity Report, 115 Auto Listi ng, 107 Alarm volume, 111 Anti Junk F ax, 101, 111 Anti Junk Number List, 118 Audible signals, 128 Auto Cover Sheet, 109 Auto rece ption mode, 58 Auto-dial numbers, programming, 36 B Batch page numbering, 57 Batch transmission, 83-84 Batch Transmission List, 117 Beep length, 112 Broadcasting, 63-64 C Canceling [...]

Index 140 M Manual rece ption mode, 58, 59 Memory Checking documents in, 47, 60 Sending faxes from, 41 Substitute reception to, 6 0 Memory retransmission, 49 Multi TTI, 112 N Normal Dialing, 35 Number of rings in AUTO reception, 107 Number of rings in manual reception, 107 O Optional Setting List, 117 P Page numbering, batch, 57 Paper jams, clearin[...]

NO TICE BE SURE T O ASK Y OUR A UTHORIZED SHARP DEALER ABOUT THE W ARRANTY THA T Y OUR SELLING DEALER EXTENDS T O Y OU . In order to assure y ou, the end-user , of warranty protection, Sharp extends a limited w arranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to e xtend its own warr anty to you on term[...]

PRINTED IN THAILAND (TINSE4483XHTZ) SHARP ELECTR ONICS CORPORA TION Sharp Plaza, Mahwah, New Jer sey 07430-1163 1-800-BE-SHARP http://www .sharpusa.com SHARP ELECTR ONICS OF CANAD A L TD. 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www .sharp.ca SHARP CORPORA TION FOR Y OUR RECORDS Please record the model number and serial number b[...]