Sharp FO-4970 manual

OPERATION MANUAL FACSIMILE MODEL FO-4650 FO-4970 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Option Settings 7. Printing Reports and Lists 8. Maintenance 9. Troubleshooting FO-4650/FO-4970 FACSIMILE[...]

W ARNING - FCC R egula tions st ate tha t any unautho rized change s or modi ficati ons to this equ ipment not expressly approved by the manu facturer could void the user’ s au thority to ope rate this equip ment. Note: This eq uipment h as been te sted an d f o und to com ply with th e limits for a C lass B digita l device, pursuant to Par t 15 [...]

1 T ransmitting document s Normal Dialing Direct K eypad Dialing Rapid K ey Dialing Speed D ialing Redialing REDIAL START Note: Steps which ar e optional ar e enclosed in a dotted frame: QU ICK REFERENCE GUIDE RESOLUTION Load documen t RESOLUTION press SPEAKER Dial (press numer ic keys) Wa i t fo r rece ption tone Load docu ment RESOLUTION Dial (pr[...]

2 T ransmisión de documentos Mar cación normal Mar cación di recta con el t eclado Mar cación con T eclas Rápidas Mar cación V eloz Remarcación REDIAL START Nota: El mar co punteado s ign ifica que el pr ocedimiento p uede ser opcional: GUIA DE CONSUL T A RAPID A RESOLUTION Colocar el documen to RESOLUTION pulse SPEAKER Marque (pu lse teclas[...]

3 Intr od uction W elcome, a nd thank you for choosing a S harp facsi m ile mac hine! The featur es and specifi cations of your new Sha rp fax machine a re shown bel ow . Automatic dialing Ra pid K ey Dia ling: 48 n umbe rs Speed Dialing: FO-4650: 7 5 numbers FO-4970: 1 00 numbers Memory siz e* FO-4650: 1 MB (approx. 56 pages ) FO-4970: 2 MB (appro[...]

4 Automatic docu ment feeder Letter paper (20 lb): Max. 50 pages Legal pap er: Max. 20 pages (Note: 1 1” x 17” paper must be loaded one page at a time .) Paper capa city 250 sheets (50 0-sheet cassette available as option ) Compre ssion scheme MMR, MR, MH, Sharp (H2) ( FO-4970: Al so supports JBIG) Halftone (grayscale) 64 level s Applicab le te[...]

5 Power c onsumption Standby: 10 W Maximum: 580 W Dimensions W idth: 18.1" (460 mm) Depth: 1 5.2" (385 mm) Height: 10.6" (270 mm) We i g h t Appro x. 27.8 lbs. (12. 6 kg) As a p art of our policy of c ontinuous improveme nt, SHARP reserves th e right to make design and specification changes for p roduct improvement without prior n ot[...]

6 • Use only the po w er cord p rovided with the facsimile machine. Do not use an AC extension cord. • Unplu g the mach ine from the tel ephone jack and then the power outl et and cons ult a qualified service represent ative if any of t he following situations occ ur: - Liquid has been spilled in to the m achine or th e machine has bee n expose[...]

7 T able of Contents QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1 GUIA DE CONSULTA RAPIDA . . . . . . . . . . . . . . . . . . . . . . . . 2 Introducti on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Important safet y informatio n . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Table of Contents 8 4. Making Copie s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 5. Spec ial Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Broadcasti ng . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Confident ial Operation s . . . . . . . . . . . . . . . .[...]

9 1. Installation 1. Inst allation Unpacking Chec klist Before s etting up, make sur e you have all of the following i tems. If any are missing, con tact your dea ler . T elephone line co rd T oner cartr idge Rapi d K ey labels Document OUT tra y Oper ation manual Receive d docum ent tra y Po w e r c o r d P aper siz e labels Drum car tridge all-FO[...]

A Look at the Op eration Pane l 10 RESOLUTION ST ANDARD FINE SUPER FINE HALF TONE LINE IN USE CHANGEO VER POWER SA VE ST A TUS CHECK 1 4 5 8 9 10 6 7 2 3 Display This dis plays messages and prompts during operatio n and programming . LINE IN USE light This li ghts when the fax mac hine is usin g the telephone l ine. ST A TUS CHECK light This li ght[...]

A Look a t the O peration Panel 11 1. Installation Paper out i ndicator This li ghts when the fax machine is out of paper . If the machine has a paper ca ssette, the indicator bli nks when one of t he paper sources (tray o r cassette) is ou t of paper , and lights steadily when al l sources are out of paper . T oner cartridg e indic ator This bli n[...]

A Look at the Op eration Pane l 12 CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 21 06 14 22 07 15 23 08 16 24 27 28 29 30 31 32 CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 33 41 CONTRAST SEARCH DIAL 34 42 PAGE COUNTER 35 43 CONFIDENTIAL 36 44 TI[...]

A Look a t the O peration Panel 13 1. Installation RELA Y key Press t his key to sen d a document to a nother Sharp fax ma chine and have that machine in t urn relay the document to one or more end receivi ng machines . LIFE key Press t his key , fol lowed by 1 , to ch eck the to tal number of p ages printe d by the fax mach ine. MEM. ST A TUS key [...]

A Look at the Op eration Pane l 14 123 456 789 0 ABC GHI DEF FUNCTION COPY DOCUMENT DUPLEX SCAN BROADCAST STOP START REPORT SPEED DIAL REDIAL SPEAKER JKL MNO PRS TUV OPER WXY PRIORITY 27 28 29 30 33 35 36 37 38 39 34 31 32 Dial keypad (numeric keys) Use th ese keys to di al and progra m fax numbe rs. FUNCTION key Press t his key to select various s[...]

A Look a t the O peration Panel 15 1. Installation DUPLEX SCAN key Press th is key to transmit or c opy a two-side d document. REDIAL key Press th is key to automatically r edial the last number dialed . SPEAKER key Press th is key when transmi tting a document b y Normal Dialing to listen to the line and verify the r esponse of th e receiving fax [...]

Connectio ns 16 Connections P oints to keep i n mind when setti ng up ♦ Do not place the machine in direct sunl ight. ♦ Do not pl ace the machine near heaters or ai r condition ers. ♦ Keep dust away from the mac hine. ♦ Insta ll th e ma chin e on a lev el s urfac e. Connecting t he power cor d Connect t he female end of t he power cord t o [...]

Connecti ons 17 1. Installation Connecting the tel ephone line cord Inser t o ne end of t he line c ord into the ja ck on th e back of the m achi ne marked TEL. LINE . Insert the other end in to a standard (RJ1 1C) single- line wall t elephone jack. Note: The fax mach ine is set for touch-to ne diali ng. If you are on a pulse dial (rotary) line, yo[...]

Connectio ns 18 Attac hing the document OUT t ray Insert the protrusion on the right side of the machi ne into the ho le in the rig ht side of t he document OUT tray as shown, then bend the tray slight ly and insert so that the protrusion on the left side of the machine goes int o the hole on the left side of the document OUT tra y . Pull ou t the [...]

Connecti ons 19 1. Installation V erificat ion Stamp (option) Note: This functi on is available a s an option. Consult your dealer if you wish to use it. When trans mitting a docu ment, you can have your fax sta mp each document pa ge as it is sca nned. After sca nning, you can chec k to see if all documents have been stamped to ver ify that no dou[...]

Installi ng the Print Cartrid ges 20 Installi ng the Print C artridges Follow th e steps below to i nstall or repl ace the toner a nd drum cartri dges. ♦ The initial starter toner cartridge incl uded with the fax machine can print approximately 3000 letter -size pages (4% coverage of each pag e). ♦ The repl acement toner ca rtridge (FO-47ND) c [...]

Installi ng the Print Cartrid ges 21 1. Installation 3 If you are r eplacing the drum cartri dge, remove the old cartridge and dispo se of it acc ording to loc al regulat ions. 4 Re m o ve t h e ne w d r um c a r tr i d ge f ro m its pac kaging. • Caution! Excessi ve exposure t o light will damage the dr um car- tridge . Install the cartridge pro[...]

Installi ng the Print Cartrid ges 22 6 If y ou a re in stall ing a new tone r cartri dge, remove the new toner cartri dge from its packaging . Shake as indicat ed by the arr ows to distribut e the toner eve nly w ithin the cart ridge . • If the tone r is still lumpy afte r shak- ing, the gears in the cartri dge may make a not iceable soun d when [...]

Installi ng the Print Cartrid ges 23 1. Installation 9 Reset th e toner co unter by pres sing the LIFE key (flip up the Rapi d Key overlay ), 2 , and the ST AR T key . LIFE V 2 START 8 Clos e th e pri nt com par tment cove r . • Press do wn on the dot mark ings at the left edge to make sur e the cover is compl etely closed. 10 Reset th e drum cou[...]

Installi ng the Print Cartrid ges 24 When to replace the toner cartridge When the ton er cartrid ge nears empty ( about 100 page s can still be prin ted) , the to ner cartri dge indic ator on the op era tion pane l wil l blink. When the toner cartridge is empty , the toner car tridge indicat or will li ght steadily an d REPLACE TONER will appear in[...]

Loading P rinting Paper 25 1. Installation Loading Printing P aper Y o u can lo ad up to 250 sheets of let ter or legal paper (max . 20 l bs.) in the paper tray . Y ou can loa d up to 500 shee ts of letter p aper in the paper cassette. Note : The paper c assette is available as an option. T o have the cassett e install ed, consult you r dealer . No[...]

Loading P rinting Paper 26 4 Replace the recei ved document tray . • The rece ived doc ument tray mus t be attach ed for the fax mac hine to operate p roperly . 3 Insert a stack of pa per into the tray , print s ide up. • If you l oaded lette r paper , make sure the end of the tray is pushed in. Othe rwise a siz e er ror wi ll re sult. • Caut[...]

Loading P rinting Paper 27 1. Installation 2 Push the p ressure plate down until it lock s int o po siti on. 3 Place a s tack of paper in the cass ette, print s ide up. • Make sur e t he s tack of p aper is not higher than the two tabs on the paper guide an d the two metal t abs. If it is, remove some of t he paper . 4 Push the cas sette back int[...]

Enterin g Your Nam e and Fax N umber 28 Entering Y our Nam e and F ax N umber Before yo u can begin usi ng the fax m achine , you must pro gram your name and fa x number . Once you pr ogram this infor mation, it wil l appear a utomatically at the top of ea ch fax page you send. Important! The l aw requires that your name, telephone/fax number , and[...]

Entering Y our Name and Fax Num ber 29 1. Installation 5 Flip the Rapid Key overla y down (if it is up), and e nter your name b y pressi ng the appropr iate l etter keys as shown belo w . (Max. of 24 charact ers.) 4 Press the ST AR T key . The displ ay will show: ENTER SENDER ’ S N AME CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V [...]

Enterin g Your Nam e and Fax N umber 30 6 Press t he ST AR T key . The displ ay will show: 7 Press the STOP key twice to return to the date and time disp lay . 4:D A T E &TIME SET MODE PRESS ST ART KEY START STOP STOP ♦ Press t he SP AC E key t o enter a spa ce. T o change case, pr ess the SHIF T key . ♦ T o clear a mistak e, press the CLEA[...]

Setting the Date an d Time 31 1. Installation Setting the Dat e and Time The date a nd time appear in the display , in reports, a nd at the top of each page you transmit . Set the date and time by pr essing the keys on the oper ation panel a s shown below . Note : Make sure the display shows the date and time befor e beginnin g a programming op era[...]

Setting th e Date an d Time 32 5 Ente r a two -digi t nu mber for the hour (“01” t o “12”) and a two-digit number for the m inu te (“ 00” to “59 ”). 6 Press the * key to sel ect A.M. or the # key to s elect P .M. 7 Press t he ST AR T key to start the clock. Examp le: 9:25 or Da ylight Saving Time If desire d, you can set the clo ck [...]

Volum e Adjus tment 33 1. Installation V olume Adjustment Y o u can adjust the v olume of the speaker and ringer using the UP and DOWN keys. Speaker 1 Press the SPEAKER key . 2 Press t he UP or DOWN key . 3 When the di splay shows the desired volume level, press th e SPEAKER key to tu rn off the speak er . Displa y: SPEAKER SPEAKER DO WN UP or SPEA[...]

Volum e Adjust ment 34 Ringer 1 Press the UP or DOWN key . (Make sure the SPEAKER ke y ha s no t bee n pressed .) • The ring er will ring onc e at the select ed level, th en the date an d time will reap pear in th e di splay . 2 If you sele cted RINGER OFF: OK?, press t he ST AR T key . Displa y: RINGER V OLUME LO W RINGER V OLUME MIDDLE RINGER V[...]

35 2. Sending Documents 5.0" (128 mm) 5.8" (148 mm) 11" (279 mm) 17" (432 mm) 14 lbs. (52 g/m ² ) 36 lbs. (157 g/m ² ) 14.3" (364 mm) 10.1" (256 mm) 20 lbs. (80 g/m ² ) 2. Sending Documents T ransmi ttable Documents Size and w eight The size and weight of documents th at you can load in the document feeder d epend o[...]

Transmit table Do cuments 36 Maxim um scanning area The area of the docu ment that the fax machine can scan is slight ly smaller than the actual document size . Any lette rs or gra phics outsi de this ar ea will not b e scanned. Maximum scanning width: 8.3 inches ( 210 mm) Maximum scanning length: The length o f the document mi nus 0.16 inches (4 m[...]

Loading the Doc ument 37 2. Sending Documents Loading the Document Up to 50 l etter -sized pages (2 0 lega l-sized p ages) ca n be placed in the feeder at one time. The pages will automatically feed into the machine starti ng from the bot tom page. ♦ If you need to send or copy more than 50 pages, place the additio nal pages ge ntly and care full[...]

Adjusti ng the Re solution and Con trast 38 Adjusting the Resolution and Contrast If desi red, you can adj ust the re solution and contrast befo re sending a document. Resolution The fa x machine has four resolution s ettings: The defau lt resoluti on setting is ST ANDARD . If you don’ t adjust the resolut ion before sending a document, the f ax [...]

Adju sting the Resolutio n and Contrast 39 2. Sending Documents RESOLUTION ST ANDARD FINE SUPER FINE HALF TONE T o adjust the r esolution set ting, press the RESOLUTION ke y one or more times until the indi cator light ne xt to the des ired setting c omes on. Contrast The fa x machine has thre e contrast s ettings: The defa ult s ettin g is AUTO. T[...]

Sending a Fax by Normal Dialing 40 Sending a Fax by Nor mal Dialing W ith Normal Dialing, y ou press the SPEAKER ke y and then dial by pressi ng the numeric keys . ♦ Normal Dialing allows y ou to listen to the line throug h the speaker to make su re the other fax machine is r esponding. (Note t hat the speaker is not a spea kerphone; it cannot be[...]

Sending a Fax by Normal Dialing 41 2. Sending Documents 3 If you pr essed the SPEAKER key , dial th e number of t he receivin g machine by pressing the numeric keys on t he fax machine. If you ar e using an ext ension phone, dial using the keypad on the extension phone. • If Opti on Setting 26 (TEL. BILLING CODE) has been set to ON and BILLING CO[...]

Progra mming Auto-D ial Numbers 42 Programmin g A uto -D ial Num bers Y ou ca n dial a fax n umber by simply pressi ng a Rapid Key , or by pressi ng the SPEED DIAL key and e ntering an ab breviated Spe ed Dial number . T o u s e a Ra pi d Ke y o r S p e ed Di a l n u m be r, yo u m us t f i r st pr og r a m t h e full f ax number in the Rapi d Key [...]

Progra mming Auto- Dial Numbers 43 2. Sending Documents 4 T o program a Rapid Key number , press a Rapid Key (to se lect Rapid Keys 33 through 48, flip up t he Rapi d Key overl ay). T o program a Speed D ial number , press the SPEED DIAL key and then enter a number from “1” t o “75” on the FO-465 0, or “1” to “100 ” on the FO-4970. [...]

Progra mming Auto-D ial Numbers 44 7 Enter th e name of th e party by press ing the le tter ent ry key s (max .of 2 0 ch aract ers). (Mak e su re the Rapid Key overlay is flipped down.) • If you d on’t wan t to enter a name, go d irectl y to Step 8. 8 Press the ST AR T key . Exampl e: SHARP 9 Press 1 i f the number progr ammed is an area code o[...]

Progra mming Auto- Dial Numbers 45 2. Sending Documents 12 Enter a n ame for the backup f ax number . (If you don’ t want to enter a name, go dire ctly to Step 13.) Examp le: SHAR P2 13 Press the ST AR T key . 14 Return t o Step 4 to program a nother num ber , o r pr ess t he STOP key repea ted ly t o ret urn to the dat e and time disp lay . • [...]

Progra mming Auto-D ial Numbers 46 Clearing auto- dial number s Note: Y ou cannot clear a number if it is used in a program or timer oper- ation, i f it is used t o specify the rel ay fax machine in a relay group, or if it is included in a Group Key . First clear t he number fro m the oper ation or group, then perform the followi ng clearing proced[...]

Progra mming Auto- Dial Numbers 47 2. Sending Documents Making c hang es T o make changes in a number pre viously stor ed, repeat t he programming procedure. Selec t the Rapid Key or Speed Dial numb er for which you want to m ake chan ges in Step 4, a nd then change t he number( s) a nd/or name(s) when t hey a ppear in the display (Steps 5, 7, 10 a[...]

Sending a Fax by Automati c Dialin g 48 Send ing a F ax b y A uto matic Diali ng Dual Access The fax mac hine feature s full dual acc ess, which means that you can load a doc ument and dial by automatic d ialing even whe n the fax machine i s occupied wit h another oper ation. After you dial, your document wi ll be immediately scanned into memory a[...]

Sending a Fax by Automati c Dialin g 49 2. Sending Documents If th e memory becomes full.. . If the me m ory beco mes full while a document is bein g scanned, MEMOR Y FULL will app ear in the displ ay . If Option S etting 23 (Quick On- line) is se t to YES, scanning wi ll automatical ly resume when memory bec omes free agai n as pages are t ransmit[...]

Sending a Fax by Automati c Dialin g 50 2 Press th e appropriat e Rapid Key . • The name of the receivi ng party will ap pear in the disp lay . If no name was st ored, the fax numbe r wil l appea r . (If th e nam e or nu mbe r is incorr ect, press the STOP key .) • The documen t will be autom atic ally trans mitte d onc e th e connect ion is es[...]

Sending a Fax by Automati c Dialin g 51 2. Sending Documents Speed Diali ng If the number you want to dia l has been progra mmed in a Speed Dial number , you can dia l it by pres sing the SP E ED DIAL ke y an d th en enteri ng the Speed Dia l number . 1 Load the d ocument(s). SEND READY will appe ar in the display . • Set the resolut ion and/or c[...]

Sending a Fax by Automati c Dialin g 52 3 Chec k th e disp lay . If th e na me o r number shown is corre ct, press the ST AR T key . (If not, pres s the STOP key and th en repeat Ste p 2.) Direct K eypad Dialing Y o u can als o enter a full number with the number keys and then p ress the ST AR T key to begi n dialing. 1 Load the d ocument(s). (Note[...]

Sending a Fax by Automati c Dialin g 53 2. Sending Documents 2 Ente r the num ber of the r eceiv ing machine by pressing the numeric keys. • If a pau se i s req uir ed b etwe en a ny of the digits to acces s a special servic e or an outsi de line, press t he REDIAL key (two seconds per pause). The pause wi ll appear as a hyphen. Se veral pauses c[...]

Sending a Fax by Automati c Dialin g 54 X SEARCH DIAL 1 Load the d ocument(s). SEND READY will appe ar in the display . • Set the resolut ion and/or contrast i f des ired. 3 Ente r the first lette r of the stor ed name by p ressing the appr opriate lette r ent ry k ey . • If you d on’t r emember the first lette r , go to Step 4 (you will scro[...]

Sending a Fax by Automati c Dialin g 55 2. Sending Documents 5 Press the ST AR T key . The document will be a utomaticall y transmitt ed once the connectio n is establish ed. Chain Dialing An auto -dial number set for Chain Dial ing can be combined with anoth er auto- dial number or digits e ntered manu ally wi th the numeric keys to dial one phone[...]

Sending a Fax by Automati c Dialin g 56 A utomatic redialing If you use autom atic dia ling (in clud ing Dire ct Key pad Dia ling) and the line is bu sy , th e fax m achine will automatically redial t he number . The fax machi ne is set at the f actor y to make 2 re dia ling a ttemp ts a t interv als of 5 min utes. T o stop automati c redialin g, p[...]

Sending a Fax by Automati c Dialin g 57 2. Sending Documents ♦ The numb ering of pages r etransmitted wil l begin from "1" again. ♦ If an e rror or power fai lure occurs during tran smission of a cove r sheet, retransmissi on will not take place. Chec king documents in memory T o display informa tion on document s that are wait ing in[...]

Sending a Fax by Automati c Dialin g 58 T o cancel a memory transmission If you know the memory number assi gned to a memory transmi ssion, you can cancel it with the followin g pr ocedure. (If you don’ t know the memory number , use th e preceding procedur e.) 1 Press the MEM. ST A TUS key (fl ip up the Rapid Ke y overlay) and then 4 . The displ[...]

Cover Sheet 59 2. Sending Documents Co ver Sheet Y o u c an have the fax machine generate a cover sheet and send it as the last pa ge of your fax transmission. The cover sheet i ncludes the date and time, t he receiver ’ s name and number if a R apid Key o r Speed Dial number is used, the sen der ’ s name and n umber , and the tota l number of [...]

Cover Sheet 60 2 Press the COVER SHEET key . • The disp lay will bri efly show COVER SHEET MODE ENTERED and the n revert to SEN D RE AD Y . • T o cance l the cover sheet selection, press t he STOP key . 3 Dial the receiving pa rty and transmit the fax. If desi red, you can set yo ur fax to automatically s end a cover sheet with ever y transmiss[...]

Batch P age Number ing 61 2. Sending Documents Batch P age Numbering Y o u can change t he page numbering of the transmitte d document from simple numbe ring ("P .01", "P .02", etc.) to batch nu mbering, whic h means that a sl ash and the total number of pages being sent are added after each page number (for example, "P . 0[...]

Batch Page Numb ering 62 4 Dial the receiving mac hine and transmit the document. Comments: ♦ If you n eed to cancel a ba tch number entry , remove th e document from the feeder or press the STOP ke y . ♦ If the number of pages act ually transmit ted does not coi ncide with the batch number entere d, the alarm wi ll sound and P AGE COUNT ERROR [...]

63 3. Re ceiv ing Documents 3. Receiving Documents The fax mac hine has two mode s for receivin g calls: AUTO mode: Select this mode when you only want to rece ive faxes on t he line connect ed to the fax ma chine. The fax m achine wi ll answer al l calls auto m ati cally and re ceive incom ing faxes. MANUAL mode: Select this mode when you have an [...]

Using AUT O Rece ption Mode 64 2 If you he ar a fax tone, pr ess the ST AR T key on the fax machine. • If the other party fi rst speaks with you, pres s the ST A R T key after speaki ng. (Press your ST AR T key before t he s ender presses the ir Start key .) Using MANU AL Reception Mode 1 When the fa x machine rings , answer the cal l on an exten[...]

Substit ute Recepti on to Memo ry 65 3. Receiving Documents 1 Press the MEM. ST A TUS key (fl ip up the Rapi d Key overlay) and the 3 key . RX ST A TUS will appear i n the display . Substitute Reception to Memory If the fax machine runs out of paper , toner , or the paper jams, incoming d ocuments will be automa tically stored i n memory . When you[...]

66 4. Making Copies Y our fax machine ca n also be used to make co pies. Single a nd multiple c opies (up to 99 per original) can be made, enab ling the fax machine t o double as an office co pier . ♦ Y ou can perform al l steps of a copy operation ev en when the fax machine is busy print ing other copy j obs, or when it is p rinting a received d[...]

Making Copies 67 4. Making Copies A B C A B C A B C A B C C C C B B B A A A Originals Sorted (SORT COPY) Not sorted (MULTI COPY) 3 Enter th e desired numbe r of copies per orig inal with the num eric key s. • If the desired number of copies is from 1 to 9, enter “0” f irst. • The disp lay will show: 4 Press 1 ( MUL TI) if you do not want th[...]

Making Co pies 68 Chec king copy jobs in memory Y o u can display the status of c opy jobs in memory by following the steps be low . Y ou can also cancel copy jobs wit h this procedur e. 1 Press the MEM. ST A TUS key (fl ip up the Rapi d Key overlay) and then the 1 key . COPY ST A TUS will appear in th e display . 2 Press the # # # # key or t he * [...]

69 5. Special Functions 5. Special Functions Br oadcasting The Broa dca sting fun cti on a llows yo u to send the sam e d ocum ent to multiple l ocations with j ust one operatio n. First load th e document, then ent er the numbers of the rece iving machines . The document w il l be automat ically tr ansmitted to each location. 1 Load the d ocument [...]

Broadc asting 70 • Enter one or mo re f ull fa x num ber s (max. of 20) with the numeric keys, pressi ng the ST AR T key after e ach full numbe r . • Press on e or more Group Keys. (See Storing numbers in Gr oup Keys at the end of this secti on.) 4 Press the ST AR T k ey . The disp lay will show : BRO AD CAST MODE SELEC T THE MODE • If desire[...]

Broadcas ting 71 5. Special Functions Br oadcasting using a Group K ey If the fax machines to whi ch you want to broad cast have all been programmed into one Group Key (see Storing numbers in Gr oup Keys which follows), you can per form th e broadca sting ope ration using the follo wing simp lified pro cedu re: 1 Load the d ocument(s). • SEND REA[...]

Broadc asting 72 1 Press these keys. The displ ay will show: 2:GR OU P ENTR Y MODE 1=SET , 2=CLEAR 2 Press 1 ( SET) to progra m a Group Key , or 2 (CLEAR) to clear a Group Key . or SET CLEA R 3 Press an y Rapid Key not al ready programmed t o select it as a Group Key . If you are clearing a Group K ey , press it and go to Step 5. (Exam ple) 1 2 Sto[...]

Broadcas ting 73 5. Special Functions 5 Press the ST AR T key . 6 Return t o Step 3 to program a nother Group Key , or press the ST OP key repeate dly until you r eturn to the date and time d isplay . Step 3 or 4 Enter fa x numbers us ing one or b oth of the f ollowing methods: • Press on e or more Rapid Keys. • Enter on e or more Speed Dial nu[...]

Confide ntial Operations 74 Confidential Operati ons The Confid ential functi on can be used t o transmit an d receive confide ntial document s. Confidenti al transmission When you s end a document using the Confident ial function, t he receivi ng mac hine holds it in memory instead of immediately pri nting it out. When the receiv ing party enter s[...]

Confidenti al Operati ons 75 5. Special Functions 3 If the r eceiving machine has multiple confide ntial mailbo xes, enter the appropri ate mailbox nu mber with the numeri c keys ( this step is require d for machines wi th multiple mailboxes). If the rece iving machine doe sn’t have mult iple mail boxe s, go dire ctl y to Step 4. 4 Press the ST A[...]

Confide ntial Operations 76 2 Enter a 2 -digit number (f rom "00" to "99") b y pressing the nu meric keys. This number identifies the ma ilbox. 1 Pres s the CONFIDENTIAL K e y a n d then 3 . The displ ay will show: Confidenti al reception When another fax machine sends you a document by confidential transmis sion, your fax mach [...]

Confidenti al Operati ons 77 5. Special Functions 3 Enter th e 4-digit pa sscode with t he numeri c keys. 4:CONF . CODE CL EAR ENTER B O X # (00-99) 4 Press the ST AR T key . 5 Enter a n ame for the mailbox by press ing the letter ent ry key s (m ake sure the Rapid Key overlay i s down). 6 Press the ST AR T key . (Exam ple) 0 3 1 2 Exam ple: SH ARP[...]

Confide ntial Operations 78 2 Enter th e 2-digit nu mber that identi fies the mailbox you want to clear . 3 Enter th e 4-digit pa sscode of the mailbox wi th the numeric key s. (Example) 0 1 (Example) 0 3 1 2 4 Press the ST AR T key . Printing out received documents When you have received a confi dential document , RCVD CONF . F AX will appear in t[...]

Confidenti al Operati ons 79 5. Special Functions 3 Enter you r confidenti al passcode. (Exam ple) 0 3 1 2 4 Press the ST AR T key . • Printi ng will begin . After printin g, the d ocum ent w ill be e rased from memory . START all-FO4700.book Page 7 9 Tuesday, Novem ber 28, 2000 2:07 PM[...]

Relay Requ est 80 Rela y Request Relay Re quest a llows you to sen d a documen t to another f ax machine and have t hat fax machin e in turn bro adcast the document to a group of other fax machines. This function is useful when t he relay fax ma c h i ne i s c l o se r t o t h e e n d fa x m ac h i n es th a n y ou r f ax m a c hi n e, a s i t redu[...]

Relay Req uest 81 5. Special Functions ♦ Only 2-digit Speed Dial numbers for end receiving machines can be enter ed in the rela y gro up. If the rec eivin g m achin e ha s 3-di git Speed Dial numbers that you want to enter , ask t he operator of the relay mac hine to st ore them in a G roup Ke y , and then ente r the Group Key i n the relay group[...]

Relay Requ est 82 6 Pres s nu meric keys (no t Ra pid K eys) to enter Rapid Key numbers fo r the end rece iving machines that are programmed i n the relay machi ne. If you don ’t want to enter Rapid Key numbers, go directly to Ste p 7. 5 Press the ST AR T key . 4 Enter th e fax number of the re lay machin e using one of t he following methods: ?[...]

Relay Req uest 83 5. Special Functions 8 Pres s nu meric key s to enter Spe ed Dial number s (2-digit numbe rs only) for the end receivin g machines t hat are prog rammed in the re lay machine. If you don’ t want to enter Speed Dial numbers, go directly to Ste p 9. 9 Press the ST AR T key . 10 Press numeric keys (not Group Key s) to enter Group K[...]

Relay Requ est 84 14 Return to Step 2 to enter another relay group, or press STOP repeatedly t o retur n t o the date and tim e di splay . Clearing a rela y group T o clear a rel ay group, you ne ed to know the 2- digit number that identi fies it. Y ou can check the number by printing out the Relay Group List as explained in Chapter 7. Ste p 2 or 1[...]

Relay Req uest 85 5. Special Functions Requesting a rela y transmission Important: T o r e q u e s t a r e l a y t r a n s m i s s i o n , y o u r f a x n u m b e r m u s t b e e n t e r e d i n t o t h e Relay Passcode List of the relay fax machine by the operator of that fax machine. (Y our number must also be entered i n your fax machine as expl[...]

Relay Requ est 86 Rela y Broadcast The fax mac hine can also act as a rel ay station. It will receiv e a document f rom a fax machine requesting a relay tran smission, and automa tically broadc ast it to t he stations tha t the reques ting machine specifi es. T o enable a fax machine to request a r elay transmis sion, you m ust f irst enter i ts fa[...]

Relay Req uest 87 5. Special Functions 3 Entering: Enter a 2-di git number ("01" to "10"). This ide ntifie s the fax number you will enter i n the next step. Clearing: Enter the 2-dig it number that id entifies t he fax number you want to cl ear , and go to St ep 5. (Exam ple) 0 1 4 Enter th e fax number of the mach ine to be ad[...]

Poll ing 88 P ol ling Polling allows you to cal l another fa x machine and hav e it send a document t o your machine wi thout operat or assista nce. In othe r words, the receiving fax ma chine, not the tr ansmitting fax machine, initi ates the trans m ission . Y ou can use your fax machi ne to both poll and be pol led by others . P olling other s T[...]

Poll ing 89 5. Special Functions • Enter one or mo re f ull fa x num ber s with the numeric k eys, p ressing the ST AR T key afte r each full number . 3 Pre ss th e ST ART k ey . R ece ption wi ll begin. Serial P olling usi ng a Gr oup Ke y If the fax machines you want to poll have all been programmed into one Group Key , you can poll them by sim[...]

Poll ing 90 4 Press 1 t o select SET . • If anot her document ha s already been st ored, press 1 t o select APPEND, and go t o Step 6. 3 Press these keys: The displ ay will show: 1 Load the d ocument. . 9:MEMOR Y POLL MODE ENTER #(1-2, * ,#) 1 2 Set the r eception mode to AUT O (pre ss the FUNCTION key , 1 and 1 ). FUNCTION 1 1 9 FUNCTION 5 Press[...]

Poll ing 91 5. Special Functions Clearing a document T o cle ar a mem or y pol l d ocum ent (or docu ment s) from mem ory , follow t he steps below: 1 Press these keys: The displ ay will show: 2 Press 2 t o select CLEAR. 3 Press ST AR T to clear the documents. 2 P olling Security Polling Security all ows you to prev ent unauthori zed polling of you[...]

Poll ing 92 System and I D numbers are 4-digit numbers which provi de you with an alte rnate means of giving and re ceiving polling permissio n when you don’ t want to use fax numbers . The steps for programming the se numbers are descri bed in the follo wing pages. Note: System and ID number s can only be used if the other fax machine is also a [...]

Poll ing 93 5. Special Functions Pr ogramming and cleari ng a System number One 4-digi t System number can be programmed i n your fax mach ine for givi ng and recei ving polling permission. Polli ng will take place if your System number matches the other fax machine’ s System number or one of its ID numbers. 1 Press these keys: The displ ay will [...]

Poll ing 94 3 Enter th e number (4 d igits) with th e numeri c keys. 4 Press the ST AR T key . 5 Press the STOP ke y repeatedly to retur n t o the date and tim e di splay . (Example ) 0 3 1 4 Storing a nd clear ing ID number s f or polling permissi on Up to five 4- digit ID numbers c an be programmed in your f ax machine for giving and receiving po[...]

Poll ing 95 5. Special Functions 3 Storing: Enter a number f rom 1 to 5. This number identif ies the ID number you will enter in the next step. Clearing: Enter the numbe r which identi fies the ID number you want to clear , and go t o Step 5. (Example ) 1 4 Ente r the ID n umb er (4 dig its) b y pressi ng the numeric k eys. (Example) 0 3 1 4 5 Pres[...]

Power Save Mo de 96 P o wer Save Mode Power Save Mode allows you to conserve power by turning of f the laser printer heater in the fax machine. W hil e Power Save Mode i s on, the lase r printe r heate r remai ns off an d incom ing fax es are recei ved to memory . When Power Save Mode i s turned of f, the printer heater turns on and the fa xes rece[...]

Power Save Mod e 97 5. Special Functions 2 Ente r 34 by press ing the numeric keys. The displ ay will show: 3 Press 1 to s elect REAL TIME, or 2 to select TIMER. 34:P OW ER SA VE TYPE 1=REAL TIME, 2=T IMER or REAL TIM E TIMER 2 1 4 3 4 Press the STOP key twice to return to the date and time disp lay . T urning on P ower Sa ve Mode when REAL TIME is[...]

Power Save Mo de 98 T urning on P ower Sa ve Mode when TIMER is selected When TIMER is selected, Power S ave Mode turn s on and of f automati cally at th e times you spec ify . Foll ow the steps be low to set the on and off times . 1 Press the POWER SA VE key . The displ ay will show: 2 Press 2 t o select SET . • Note: If you have alre ady e nter[...]

Power Save Mod e 99 5. Special Functions 4 Ente r the ti me yo u w ant Powe r Sa ve Mode to turn of f e very day ( END TIME). Enter two digits f or the hour (01 to 12) and tw o dig its for t he minute (0 0 to 59). When fi nished, ente r * for A.M. or # for P .M. 8 0 0 0 Example : 8:00 A.M. 5 Press the ST AR T key . Note: The above dai ly time setti[...]

Power Save Mo de 100 7 Enter a 1 -digit number for the day each week y ou want Power Save Mode to turn on, and a 1-digit number for the d ay af ter w hich you want it to turn off: 0 : Su nday 1 : Monday 2 : T ue sday 3 : W ednes day 4 : Thursd ay 5 : Fri day 6 : Sa turday Exam ple: P ower Sav e M ode w ill t ur n on from Satu rda y throug h Sunda y[...]

Power Save Mod e 101 5. Special Functions 11 Enter th e ending day of the peri od you want Power Save Mode to b e on. Enter a 2 -digit number for the month (01 to 12 ), and a 2-digi t number for the day (01 t o 31). 12 Press the ST AR T key . The displ ay will show: 0 1 0 1 Exampl e: Jan uar y 1st START 13 Press 1 i f you want to acti vate the time[...]

Timer Operati ons 102 Timer Op erations The T imer funct ion all ows you to set up an operati on to b e perf ormed automati cally at a specified time. U p to 48 operatio ns can be set at any one time, a nd the time of each can be set up to a week in ad vance. Y o u can use this fu nction to ta ke advantage of lower of f-peak rates without h aving t[...]

Timer Op erations 103 5. Special Functions 4 Press the ST AR T key . 5 Ente r a two -digi t nu mber for the hour (“01” t o “12”) and a two-digit number for the m inu te (“ 00” to “59 ”). 6 Press the * key to sel ect A.M. or the # # # # key to se lect P .M. Examp le: 9:25 0 5 2 9 or A.M. P .M. 7 Enter a 1 -digit number for the day of[...]

Timer Operati ons 104 11 Adjust t he resolution a nd or contrast if desire d, and then press t he ST AR T key . 10 Press the ST AR T key . T ransmission (Continu ed from Initial pr ocedur e .) 9 Dial the receiving mac hine using one of the f ollowing methods: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Spee d Dia l numb er (if[...]

Timer Op erations 105 5. Special Functions Confidenti al transmission (Continu ed from Initial pr ocedur e .) 9 Enter th e mailbox number (2 digits). (Go direc tly to Step 10 if t he receivi ng machine do es not have mailboxes .) (Exa mple) 10 Press the ST AR T key . 12 Load the d ocument and then press the ST AR T key . • The documen t will be s[...]

Timer Operati ons 106 11 Dial the receiving mac hine using one of the f ollowing methods: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Spee d Dia l numb er (if y ou enter less than 2 di gits on the F O - 4650, or 3 digits on th e FO-4970, press t he ST AR T key t o complete the e ntry) . • Enter a full fax number with the num[...]

Timer Op erations 107 5. Special Functions P olling (Continu ed from Initial pr ocedur e .) 9 Dial the machine to be polled using one of th e following methods : • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Spee d Dia l numb er (if y ou enter less than 2 di gits on the F O - 4650, or 3 digits on th e FO-4970, press t he ST AR T[...]

Timer Operati ons 108 Seri al P ollin g (Continu ed from Initial pr ocedur e .) 9 Dial the machines to be pol led using one or more of the foll owing methods: • Press on e or more Rapid Keys. • Enter on e or more Speed Dial numbers, p ressing the SPEED DIAL key before each number . (If yo u enter less than 2 digit s on the FO-46 50, or 3 digits[...]

Timer Op erations 109 5. Special Functions Br oadcasting (Continu ed from Initial pr ocedur e .) 9 Dial the receiving machines using one or more of the following met hods: • Press on e or more Rapid Keys. • Enter on e or more Speed Dial numbers, p ressing the SPEED DIAL key before each number . (If yo u enter less than 2 digit s on the FO-46 50[...]

Timer Operati ons 110 12 Load the d ocument and then press the ST AR T key . • The documen t will be sca nned into memory . Rela y Request (Continu ed from Initial pr ocedur e .) 9 Enter th e 2-digit r elay group number by press ing the numer ic keys. 10 Press the ST AR T key . 11 Adjust t he resolution a nd or contrast if desire d, and then pres[...]

Timer Op erations 111 5. Special Functions 12 Load the d ocument and then press the ST AR T key . • The documen t will be sca nned into memory . Canceling a timer operat ion If you ne ed to cancel a ti mer operatio n before it is performed, follow the steps bel ow . ♦ Y ou will need to kn ow the number assign ed to the operat ion in order t o c[...]

Timer Operati ons 112 3 Press the ST AR T key . 4 Press the STOP ke y repeatedly until you retu rn to the dat e and time display . START STOP all-FO4700.book Page 1 12 Tuesday, Nove mber 28, 2000 2:07 PM[...]

Batch Transmi ssion 113 5. Special Functions Batch T ransmission Batch tr ansmission al lows you to sto re a number of documents in memory for a utomatic transmi ssion to one l ocation at a set time. If you ofte n send documents to a particu lar location, t his function he lps reduce t elephone line co sts by allowing y ou to convenien tly send mul[...]

Batc h Transm ission 114 ♦ If no documents have be en s tored under a Batch Key when the time for t ransm issi on a rrive s, tr ansm issio n w ill n ot ta ke pl ace . 1 Load the d ocument (s). • SEND READY will app ear in the disp lay . 2 Press th e appropriat e Batch Key . • After s canning, the mes sage number as signed to your document wil[...]

Batch Transmi ssion 115 5. Special Functions 3 Press the ST AR T key . 2 Enter th e 3-digit mes sage number assigne d to the document . Canceling a document stored f or batch transmission If necessa ry , you can c ancel a document st ored for a batc h transmis sion before transmission takes place . T o do so , you will need to know the message numb[...]

Enterin g and Usin g Programs 116 Entering and Using Pr o grams If you f requently perform th e same operation i nvolving the same p arty , you can pr ogram all the steps o f the operation into one P rogram Key . This allows y ou to perform th e operation by si mply pressing that key . ♦ Any Rapid Key which is not already programme d as a Rapid K[...]

Entering and Usin g Programs 117 5. Special Functions 4 Enter a n ame for the pro gram by press ing the letter ent ry k eys. ( If y ou don’ t want to enter a name, go direct ly to Step 5.) Exam ple: SH ARP A S H R P 5 Press the ST AR T key . 6 If y ou wa nt t o inc lud e a tim er sett ing , enter a two-digit number for th e hour (“01” t o “[...]

Enterin g and Usin g Programs 118 11 Press the ST AR T key and go to the specifi c procedure for your op eration (see th e following pages ). 9 Press the ST AR T key . 10 Press t he * key or the # key u ntil th e desired operation ap pears in the display . T r ansmissi on (SEND MODE) Con fiden tial trans missi on Polli ng Seria l Pol ling Broadcast[...]

Entering and Usin g Programs 119 5. Special Functions 14 Adjust t he resolution a nd or contrast if desire d, and then press t he ST AR T key . 13 Press the ST AR T key . T ransmission (Continu ed from Initial pr ocedur e .) 12 Dial the receiving mac hine using one of the f ollowing methods: • Press a Rapid Key . • Press t he SPEED DIAL key and[...]

Enterin g and Usin g Programs 120 Confidenti al transmission (Continu ed from Initial pr ocedur e .) 12 Enter th e mailbox number (2 digits). (Go direc tly to Step 13 if t he receivi ng machine do es not have mailboxes .) (Exa mple) 13 Press the ST AR T key . 15 If you want the document to be sent through me m ory , press the ST A R T key . If you [...]

Entering and Usin g Programs 121 5. Special Functions 14 Dial the receiving mac hine using one of the f ollowing methods: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Spee d Dia l numb er (if y ou enter less than 2 di gits on the F O - 4650, or 3 digits on th e FO-4970, press t he ST AR T key t o complete the e ntry) . • Ente[...]

Enterin g and Usin g Programs 122 P olling (Continu ed from Initial pr ocedur e .) 12 Dial the machine to be polled using one of th e following methods : • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Spee d Dia l numb er (if y ou enter less than 2 di gits on the F O - 4650, or 3 digits on th e FO-4970, press t he ST AR T key t o[...]

Entering and Usin g Programs 123 5. Special Functions Seri al P ollin g (Continu ed from Initial pr ocedur e .) 12 Dial the machines to be pol led using one or more of the foll owing methods: • Press on e or more Rapid Keys. • Enter on e or more Speed Dial numbers, p ressing the SPEED DIAL key before each number . (If yo u enter less than 2 dig[...]

Enterin g and Usin g Programs 124 Br oadcasting (Continu ed from Initial pr ocedur e .) 12 Dial the receiving machines using one or more of the following met hods: • Press on e or more Rapid Keys. • Enter on e or more Speed Dial numbers, p ressing the SPEED DIAL key before each number . (If yo u enter less than 2 digit s on the FO-46 50, or 3 d[...]

Entering and Usin g Programs 125 5. Special Functions 15 Press the ST AR T key Rela y Request (Continu ed from Initial pr ocedur e .) 12 Enter th e 2-digit r elay group number by press ing the numer ic keys. 13 Press the ST AR T key . 14 Adjust t he resolution a nd or contrast if desire d, and then press t he ST AR T key . 0 1 RESOLUTION Q CONTRAST[...]

Enterin g and Usin g Programs 126 15 If you want the document to be sent through me m ory , press the ST A R T key . If you want the document to be sent direct ly from the feeder , press the DOCUMENT key . (This is not possibl e if you include d a timer settin g.) 16 Press the STOP ke y repeatedly until you retu rn to the dat e and time display . D[...]

Entering and Usin g Programs 127 5. Special Functions 13 Press the ST AR T key . 14 Adjust t he resolution a nd or contrast if desire d, and then press t he ST AR T key . 15 Press the ST AR T key 16 Press t he STOP key r epeatedly to retur n to the date and time d isp lay . RESOLUTION Q CONTRAST Being P olled (Memory polling) (Continu ed from Initi[...]

Enterin g and Usin g Programs 128 Clearing a Program K ey T o clear a Prog ram Key , foll ow these steps : 1 Press these keys: The displ ay will show: 2 Press 2 t o select CLEAR. 2 (Example) 14 Adjust t he resolution a nd or contrast if desire d, and then press t he ST AR T key . 15 Press the ST AR T key 16 Press the STOP ke y repeatedly until you [...]

Entering and Usin g Programs 129 5. Special Functions 4 Press the ST AR T key . 5 Press the STOP ke y repeatedly until you retu rn to the dat e and time display . Using a Pr ogram Ke y Follow th e steps below t o perform a programme d operation. 1 If thi s is a transmiss ion or memory polling operation, l oad the doc ument. 2 Press th e appropriat [...]

Enterin g and Usin g Programs 130 Canceling a programme d timer operation If a Pr ogram Key has be en pres sed for a timer operation and you need to c ancel the ope ratio n be fore it is perfo rmed , fol low the steps below . Note: This proced ure will not work f or a document stored for a batch transmission. T o cancel a batch transmission operati[...]

Duplex Scannin g for Tw o-sided Doc uments 131 5. Special Functions Duple x Scanning f or T wo-sided Documents T o transmit or copy documents which have printin g or graphics on both sid es of the page or pages, use Duple x Scanning. W ith this functi on, you simply feed the docu m ent (all pages) through the machine onc e, turn the sta ck of pages[...]

Duplex S canning for Two-side d Docum ents 132 3 Perform al l steps of t he desired c opy or memory transmissio n. 4 When all pages of th e document have been scan ned, turn the stack over (do not change the page order) and load i t again. 5 Press the ST AR T key . START all-FO4700.book Page 1 32 Tuesday, Nove mber 28, 2000 2:07 PM[...]

Print H old 133 5. Special Functions Print H old If desire d, you can have t he fax hold all r eceived documents in memory inst ead of immediatel y printing them ou t. When you enter the corr ect Print Hol d code, the doc uments will pr int out. Pr ogramming the Print Hold code T o use Print Hold, you must first p rogram a 4-dig it Print Hold code.[...]

Print H old 134 T ur ning on Print Hold T o tu rn on the Print H old function, s et Option Setting 30 t o YES. This procedur e is explained i n Chapter 6, Option al Settings . Note: The Print Hold fu nction cannot be turned on when Power Save Mode is on. Printing out received documents When the Pri nt Hold funct ion is turne d on and you have recei[...]

Departm ent Control 135 5. Special Functions Depar tment Contr ol Depart ment Control is u sed to limit use of the fa x machine to authori zed users. When i t is activ ated, a depart ment code must be entered before an operation can be performed. ♦ Departmen t Control can only be activat ed by your Sharp dea ler . If you want t o use this funct i[...]

Dep artme nt Cont rol 136 3 Entering: Enter a 2-digit number from “01” t o “30” with the nu meric keys. This number iden tifies the Departm ent Code that you wi ll enter in the ne xt step. Clearing: Enter the 2- digit number that id entifies the De partment Code you want t o clear . Note: It is not possible to clear the Department Code that[...]

Departm ent Control 137 5. Special Functions 8 Retu rn to Ste p 3 t o en ter (or c lea r) another Department C ode, or p ress the ST OP k e y o n e o r m o r e t i m e s u n t i l you retu rn to the dat e and time display . Accessing the machi ne When Depar tment Contr ol is ac tivated, you must ente r your Departm ent Code before pe rforming an op[...]

Blocki ng Reception of Unwan ted Faxe s 138 Block ing Recep tion of Unwanted F axes The Anti J unk Fax function al lows you to bl ock reception of faxes from partie s which you spec ify . This save s paper by not printing out unwanted " junk" faxes . T o use this fu nction, first turn it on by setting Option Setting 20 (Anti- Junk Fax) to[...]

Blocki ng Recepti on of Unwante d Faxes 139 5. Special Functions 3 Entering: Enter a 2-digit number from “01” t o “50” with the nu meric keys. This number iden tifies the fax number that you wil l enter in t he next step. Clearing: Enter the 2- digit number that id entifies t he fax number you want to cl ear , and go to St ep 5. 4 Ente r th[...]

Telepho ne Billi ng 140 T elephon e Billing If you are on a PBX, you c an have the fax ma chine send a code to the PBX that id entifies the s ender for bill ing purposes each time a fax is sent. T elephone billing is possi ble in two ways: using Department Control a nd by direct billing code ent ry . Using Department Control If you are u sing the D[...]

Telep hone Bi lling 141 5. Special Functions 1 Load the d ocument (s). • If you a re using Normal Dia ling, press t he SPEAK ER k ey or pick up an extensio n phone connect ed to the s ame l ine. • SEND READY will app ear in the disp lay . 2 Enter th e code to acce ss an outside line (ma x. of 3 digits). 3 Flip down the Rapid Key overlay and pre[...]

Distin ctive Rin g 142 Dist inct ive R ing Importan t: ♦ T o use distinct ive ring, you mus t subscribe to a distinctive ring ser- vice f rom your local phone company . ♦ Y our f ax m achine may not be co mpatible with some distinct ive ring servi ces. Distinc tive ring is a ser vice of fered by some loc al telephone compani es whereby the y as[...]

Distinctive Ring 143 5. Special Functions 3 Press a n umber from 1 to 3 to s elect the ring patte rn b elow that match es your seco nd number ’ s ring patt ern. Or , press 4 to have y our fax automati cally answer your normal telepho ne number . Pres s 5 to turn of f the dist inctive ri ng functi on. RING P A T TERN 1 T wo short rings RING P A TT[...]

144 6. Optional Settings The opti on settings let you customize the fax machin e to better suit your needs. An initi al setting has been made for each option at th e factory . T o change a sett ing, fo llow th e steps bel ow to access the option, and then change t he setting as ex plained in t he option setti ng list that f ollows. 1 Press t he FUN[...]

Optional S ettings 145 6. Option Settings 4 After en tering a selection, the subsequen t option set ting will appea r in the di splay . T o return to the date and time display , press the STOP ke y twic e. Option Settin gs Setting 01: FINE RESOLUT ION PRIORIT Y This opti on sets the default resolu tion (the resol ution used i f a setting is not mad[...]

Optional Settings 146 Setting 04: AUTO LISTING Press 1 (Y E S ) t o ha v e th e f ax m ac h i n e a ut o m a ti c a ll y p ri n t a n A ct i v it y Report once ev ery 30 send/rece ive operat ions. (The report ca n still be printe d on demand at any time.) Pres s 2 (NO) to turn t he function of f. ♦ Initia l set ting: 2 Setting 05: TRANSACTION REP[...]

Optional S ettings 147 6. Option Settings Setting 08: SECURITY SELECTION Press 1 ( ON) to turn polli ng security on, or 2 (OFF) to turn it of f. ♦ Initia l set ting: 1 Setting 09: ERROR CORREC TION MODE (ECM) Press 1 ( YES) to have any d istortions in a t ransmission due to noise on the te lephone line corrected befo re print-ou t at the recei vi[...]

Optional Settings 148 Setting 14: RECEIVE REDUCE This set ting is used to reduce re ceived docu m ents sl ightly bef ore printi ng to ensure that data on the e dges are not cut off. Pr ess 1 (AUT O) for automati c reduction, or 2 (100%) for no r eduction. ♦ Initia l set ting: 1 Setting 15: IMAGE MEM OR Y PRINT Press 1 ( YES) to include a c opy of[...]

Optional S ettings 149 6. Option Settings Note : This set ting will only app ear if y our d eale r has inst alled the paper cassette option and Option Setting 33 (Seperate Mode) i s turn ed of f. ♦ Initia l set ting: 1 Setting 17: RETRANSMISSION TIMES This set s the number of ti mes the fax wil l reattempt a memor y transmis sion which has been i[...]

Optional Settings 150 Setting 21: ALARM VOLUME This set s the volume of the beep sound that alert s you to error conditi ons and infor ms you that oper ations have b een completed. Press 1 f or HIGH, 2 for LOW , or 3 f or OFF . ♦ Initia l set ting: 2 Setting 22: DIAL MODE This set s the dial mod e. P ress 1 if you are on a touch -tone line , or 2[...]

Optional S ettings 151 6. Option Settings Setting 26: TELEPHONE BILLING CODE This settin g allo ws you to use Depa rtme nt Cod es or d irect b illin g code s fo r tele phon e bill ing on a PBX . (Y our dea ler m ust f irst activ ate Depa rtme nt Co ntrol or dir ect bi llin g code ent ry .) Pre ss 1 t o tu rn telepho ne billing on, or 2 to turn it o[...]

Optional Settings 152 Setting 29: VERIFICA TION ST AMP Press 1 i f you want the fax machine to stamp each origin al document page as i t is scanned. After scanning, you c an che ck to see i f all pages have been stamped to ver ify that no doubl e feeds occurre d. Press 2 to turn the functio n off. Note : T o use this funct ion, your deal er mu st i[...]

Optional S ettings 153 6. Option Settings Setting 33: SEP AR A TE MODE If desire d, you can have t he fax draw a sh eet of paper fr om the paper tray af ter each fax re ception. By loa ding colored (or lar ge) paper i n the pape r tray , ea ch col ore d shee t dr awn will ac t as a sep arato r tha t makes it easy to distinguish where one multi-page[...]

154 7. Printing Lists and Repor ts Y ou can p rint lists showin g set tings and informati on en tered in t he fax machine. Y ou can also pr int out reports on recent acti vity and indivi dual operati ons after they are completed. The lists an d reports are des cribed on the following pag es. T o print a list , follow the step s below . 1 Press t he[...]

Prin ting List s and R eports 155 7. Printing Lists ♦ If Opti on Setting 4 (Auto Listing) i s set to YES, a repor t will be automati cally prin ted out wheneve r informatio n on 30 operati ons has acc umulated. (A rep ort can still be printed on demand at any time. ) ♦ All inf ormation is e rased after a r eport is pr inted out. If au tomatic p[...]

Printin g Lists and Report s 156 NOTE (One of th e following not es will appear u nder NOTE in the report to indicate whether the transaction was successful, and if not, the reason for the f ailure.) OK - T ransmission/reception was successful. P. F A I L - A power failure prevented the transaction. JAM - The p rinting pap er or document jam med, p[...]

Prin ting List s and R eports 157 7. Printing Lists Timer List (Lis t 02) This li st shows the t imer operati ons that are currently s et. T elephone N umber List (List 03) This li st shows the f ax numbers that have been programmed for automati c dialing. Rela y Group List (Li st 04) This li st shows the r elay groups that have been progr ammed. a[...]

Printin g Lists and Report s 158 P asscode List (Li st 05) This li st shows sett ings made fo r polling secur ity , your n ame and fax number as programmed in the fax machine, a s ample of the heade r printe d at the top of e very page you transmit (HEADER PRINT), and the number s entered in the relay pa sscode list . Optional Sett ing List (List 0[...]

Prin ting List s and R eports 159 7. Printing Lists Pr ogram and Gr oup List (List 0 7) The to p part of this l ist shows the programs that have been ent ered. The botto m part shows the fax numbers tha t have been progr ammed into Grou p Keys. Batch T ransmissi on List (List 08) The Batch T ransmiss ion List shows the documents t hat are current l[...]

Printin g Lists and Report s 160 Department Usage List (List 09) This list show s tot al tr ansmi ssion tim e and pag es tran smit ted (inclu ding polling t ime and page s polled) f or each depart ment during the peri od indicate d on the li st. The informati on is onl y available if Departm ent Control has b een activat ed. The bottom part of t he[...]

Prin ting List s and R eports 161 7. Printing Lists Anti J unk Number List (List 11) This li st shows the f ax numbers from which r eception is not allowed. T ransaction Report This rep ort is print ed out automatic ally after an operation is comple ted to allow y ou to check the result. The fax machine is set at the facto ry to pri nt o ut th e r [...]

162 8. Maintenance Cleaning the Scanning Glass and Rollers Clean th e reading gla ss and rolle rs frequently t o ensure the quality of your transmitted imag es and copies. 1 Open the o peration panel. • Squeeze the release mark ed P ANEL RELEASE and pull up. 2 W ipe the scanni ng glass, white bac kplat e, a nd r oller s wi th a so ft cloth. • M[...]

The Housin g 163 8. Maintenance The Housin g W ipe the external parts and surface of the machi ne with a dry clot h. Caution! Do not use benzene or thi nner . These solven ts may damage or discolo r the machine. Replacing the V erification Stamp If you ar e using the V erific ation Stamp function, you w ill ne ed to replace the ink cartri dge in th[...]

Replacin g the Ver ificatio n Stamp 164 3 Insert the new ink car tridge int o the mach ine (mak e sur e tha t th e tab is facing o ut). 4 Replace t he original doc ument OUT tray . all-FO4700.book Page 1 64 Tuesday, Nove mber 28, 2000 2:07 PM[...]

165 9. T rouble- shotting 9. T rou bleshooting Pr oblems and Solutions Line err or Pr oblem Solution LINE ERR O R appe ars in the dis play , and/or a transa ctio n repo r t is printed out with COM. E- and a n umber from 0 to 31 in the NO TE colum n. T r y the trans action again. If the error persi sts, chec k the f ollowin g: • Chec k the hook up[...]

Problem s and Solution s 166 Dialing and transmissi on pr oblems Pr oblem Solution Diali ng is not possib le. • Mak e sure the po wer cord is properly plugged in to a power ou tlet . • Mak e sure that th e telephone l ine is prope r ly connec ted to both th e TEL. LINE ja ck and th e wall jack. • Mak e sure that the f ax machine is set to the[...]

Probl ems and S olutions 167 9. T roub le- shooting Reception and copying pr oblems Pr oblem Solution The f ax machine d oesn ’ t receiv e documents automati cally . • Mak e sure that the reception m ode is set to A UT O. If y ou subscribe t o a disti nctiv e r ing s er vice, m ake sure tha t the Distinct ive Ring f unction is s et to the corre[...]

Problem s and Solution s 168 The qual ity of copie s is poor and/ or blac k spots appear . • Any dir t or mate r ial on t he scanning glass will cause spots to app ear on copies and trans mitted f ax es. Cle an the scanni ng glass as exp lained in Chapte r 8. Dots appe ar at regular intervals on receiv ed docu ments and copi es. • The dr um car[...]

Messag es and Signals 169 9. T roub le- shooting Messages and Signals Displa y messages CHECK TRA Y/CASSETTE This ind icates that a paper ja m has occurred in the tra y or cassette , or th at the cassette is not install ed properly . CONF RE FUSED A confid ential tr ansmission has been den ied becaus e you e ntered an inco rrect mailbo x numbe r f [...]

Message s and Sig nals 170 NO CO NF . FUNC Confidential transmis sion w as cancelled because the rece iving mach ine does not hav e a confide ntial function, a conf idential passc ode is not pr ogramm ed in it, it s memory is full, or it is not a Shar p mo del. NO P APER This message wi ll be f ollow ed by one of the pa per sources in parenthes es,[...]

Messag es and Signals 171 9. T roub le- shooting RELA Y REFUSED A rela y request has been denied becau se your f ax numb er has not bee n entered in t he rela y machi ne ’ s list of pe r mitted n umbers, an auto dial numb er not progr ammed in th e rela y machine w as specifi ed, or y our fa x numbe r has not been progr ammed in y our machine . R[...]

Clearing Paper Jam s 172 Clearing P aper Jams Clearing a jammed document If the o riginal doc ument doesn’ t feed proper ly during tr ansmission or copying, o r REMOVE ORIGINAL(S) appear s in the display , firs t try pressi ng the ST AR T key . If the document doe sn’t feed out, open the operati on panel and remove it. Importan t: Do not try to[...]

Cleari ng Paper Jams 173 9. T roub le- shooting Clearing jammed print ing paper If the p rinting paper j ams, P APER JAM will ap pear in the disp lay . Follow th e steps below t o clear the ja m . 1 Press the green re lease and ope n the print c ompartment c over . • Caution! The fusin g uni t ins ide the pr int compar tment become s very hot dur[...]

Clearing Paper Jam s 174 4 Open the bl ack cover (hinge d on the left) at the bottom of the compartm ent. If jammed p aper is visibl e, remove it. 3 If the j ammed paper isn’ t vis ible, remove the toner cartri dge and then the drum car tridg e. 5 Close the black cover . Reinsert the drum cart ridge and then t he toner cartri dge. • Insert the [...]

Cleari ng Paper Jams 175 9. T roub le- shooting 7 Replace t he paper cass ette. 6 If y ou h ave a pa per cass ette and the display still indi cates that paper is jammed, open t he cassett e and remove the jammed paper . all-FO4700.book Page 1 75 Tuesday, Nove mber 28, 2000 2:07 PM[...]

FCC Regul atory Infor mation 176 FCC Regulatory Information This equipment complies with FCC rules, Part 68. On this equipment is a lab e l that contains, among other informa tion, the FCC Registra tion Number and Ringer Equivalence Number (REN) for this equipment. If requested, this info rmation mu st be prov ided to your tel ephone comp any . An [...]

177 S H A R P Date Revised : Date Is sued :May . 28, 199 9 MA TERIAL SAFETY DA T A SHEET (1/2) MSDS No. B-1 020 S e c t i o n 1 . P r o d u c t I d e n t i f i c a t i o n P r o d u c t : F O - 4 7 N D / D U N T- 4 5 5 B S C Z Z ( T o n e r C a r t r i d g e ) Section 2. Supplier's Name and Ad dress Sharp Corpor ation 22-22 Na gaike-cho, Ab en[...]

178 S H A R P Date Revised : Date Issued : May . 2 8, 1999 MA TERIAL SAFETY DA T A SHEET (2/2) M SD S N o. B -1 02 0 Signs and Symptoms of Exposure : No symptoms expected with intended use. Medic al Cond itions G enerally Aggravat ed by Exp osure : None Emerge ncy and First Aid Procedures : I nhala tion - - - If sympt oms are exper ienc ed, remov e[...]

179 Inde x A Activity Report , 154 Auto Listing , 146 Alarm vol ume , 150 Anti Jun k Fax , 138 , 149 Anti Jun k Number List , 161 Audibl e signals , 171 Auto Cover Sheet , 147 Auto reception mode , 63 , 64 Auto-dial numbers, programming , 42 B Batch p age numbering , 61 Batch transm ission , 113 - 115 Batch T ransmissio n List , 159 Beep length , 1[...]

Index 180 I Image Memory P rint , 148 J Jams, clearing , 17 2 - 175 L Letters, entering , 29 Line error , 16 5 LINE IN USE light , 10 Loading the d ocument , 37 M Manual reception mode , 63 , 64 Memory Checking docum ents in , 57 , 65 Sendi ng faxes from , 48 Substitute reception to , 65 Memory ret ransmission , 56 Multi TTI , 150 N Normal Dialing [...]

Index 181 Telephon e Connecti ng , 17 Telephone billing , 14 0 Telephone Billing Code , 151 Telephone line co rd , 17 Telephone line st at us, check i ng , 55 Telephone Numb er List , 157 Time, setting , 31 Timer , 10 2 Timer List , 157 Toner cart ridge Install ing and replaci ng , 20 - 24 Toner cartri dge indicator , 24 Transactio n Report , 161 P[...]

Index 182 all-FO4700.book Page 1 82 Tuesday, Nove mber 28, 2000 2:07 PM[...]

Index 183 all-FO4700.book Page 1 83 Tuesday, Nove mber 28, 2000 2:07 PM[...]

Index 184 all-FO4700.book Page 1 84 Tuesday, Nove mber 28, 2000 2:07 PM[...]

NO TICE BE SURE T O ASK Y OUR A UTHORIZED SHARP DEALER ABOUT THE W ARRANTY THA T Y OUR SELLING DE ALER EXTEND S T O Y OU . In order to assure you, the end-u ser , of w arranty pr otection, Sharp e xtends a limi ted war ranty to each of its autho r ize d dealers and, in tur n, requir es each of its authoriz ed dealers to e xtend its o wn warr anty t[...]

SHARP DOCUMENT N ETW O RK SYSTEM OF AMERICA Sharp Plaza, Mahwah, New Jer sey 07430- 2135 SHARP CORPORA TION PRINTED IN THAI LAND (TINSE42 11XHTZ ) FOR Y OUR RECORDS Please record the model number and serial number belo w , f or easy referenc e, in case of loss or theft. These numbers are located on the rear side of the unit.Space is also pro vided [...]