Sharp FO-781 manual

MODEL FO-781 OPERATION MANUAL FACSIMILE 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Making Telephone Calls 6. Answering Machine Connection 7. Special Functions 8. Option Settings 9. Printing Reports and Lists 10. Maintenance 11. Troubleshooting[...]

1 W ARRANTY F acsimile Pr oducts Congratulations on Y our Purchase! FOR THE SER VICING OF PRODUCTS PURCHASED IN NEW ZEALAND CONT ACT Y OUR SELLING DEALER/RET AILER OR FOR REFERRAL TO A SER VICE CENTRE, CALL SHARP CUST OMER SERVICES TELEPHONE: 09 634 7699 F ACSIMILE: 09 636 6972 SHARP CORPORA TION OF NEW ZEALAND LIMITED Cnr Mahunga Drive & Hasti[...]

1 Intr oduc tion * Base d on ITU-T T est Chart #1 at stand ard resolutio n in Sharp special m ode, e xcludi ng time f or protocol si gnals (i.e ., ITU-T phase C time only). A utomatic dialling Rapid K ey Dialling: 8 n umbers Speed Dialling: 80 n umbers Imaging film Initial star ter film (included with f ax machine): 10 m roll (appro x . 30 A4 pages[...]

2 Display 16-digit LCD dis play Recording system Ther mal transf e r recording Halftone (greyscale) 64 le vel s (When sending) Applicable telephone line Publ ic s witched telephone network Compatibility ITU- T (CCITT) G3 mode Compression scheme MH, MR, Shar p Scanning method Sheet-f eeder CIS (Contact Image Sensor) Effective printing w idth 204 mm [...]

3 As a part of our polic y of cont inuous im prov ement, SHARP reserv es the right to mak e design a nd speci fication ch anges f or product improv ement wi thout prior notice . The pe rf or mance spec ificatio n figures indicated ar e nominal valu es of producti on units . There ma y be some de viation s from these valu es in ind ividual units . D[...]

4 Ne ver inse r t o bjects o f any ki nd into s lots or op enings on th e machin e. This c ould create a risk of fire or el ectric shoc k. If an obj ect f alls int o the machin e that y ou cannot s af ely remo v e, unp lug the mach ine and con sult a qua lified service rep res ent ati ve . Do not p lace this m achine o n an uns tabl e car t, stand [...]

5 W ARNING NOT ICE: NO calls ca n be made to or from thi s fa x during a ma ins pow er f ailure . W ARNING - A ustral ian Commu nications A uthority (A CA) regulations state tha t no unauthorised changes or modificat ions to th is equip ment are p er mitted. Note: Complie s with A CA and NZ TEL ECOM standard AS/NZS3548 reg arding emissio n of elect[...]

6 IMPORT ANT NO TIC E FOR NEW ZEALAND USERS Plea se no te: The gr ant of a T elepermit f or any i tem of terminal equ ipment in dicates only that T elecom has accepted th at the item complies with the m inimum c ondition s for connec tion to its ne twork. It indic ates no en dorsement o f the product b y T eleco m, nor doe s it pro vide an y sor t [...]

7 T ab le of Contents Introduction 1 Impo rtan t safe ty info rmatio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 7 1. Instal lation 9 Unpac king Check list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 A Loo k a t the O per ation Pane l . . . . . . . . . . . . . . . . . . . .[...]

Table of Contents 8 6. Ans wering Ma chine Connection 56 Connec ting a n Ans werin g M achin e . . . . . . . . . . . . . . . . . . . . . . . . . 56 Activa ting th e a nswer ing m ach ine c onnec tion . . . . . . . . . . . . . . . . . 58 7. Special Functions 59 Caller I D . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

9 1. Installation 1. Inst all at ion Unpacking Chec klist If any a re m issi ng, contact y our dealer or retailer . Bef ore setting up , make sure you have all of t he f ollow i ng item s . P oints to k eep in mind when set ting up Do no t pl ace t he machin e in direct sunligh t. Do no t pl ace the machin e near heater s or air conditi oners. K ee[...]

A Look at the Op eration P anel 10 V OLUME ke ys Press th ese ke ys to adjust the v olume of th e speak er when the SPEAKER k ey has been pres sed, or th e volume o f th e r in ger at all other t ime s. FUNCTION key Pres s t his key to sele ct vari ous specia l functio ns. P anel re lease Gras p this fi nger hold and pull tow ard y ou to open the o[...]

A Look a t the O perat ion Pa nel 11 1. Installation HOLD/SEARCH key Press this ke y to searc h f or an automatic diallin g number , or , during a pho ne conv ers ation, pre ss this k e y to put the o ther par ty on hold. SPEAKER key Press this ke y to hea r the line and f ax tones t hrough the speak er bef ore send ing a doc ument, or dialling a v[...]

Connectio ns 12 Connections Mak e sure the h andset c ord goes int o the soc k et marked with a handset sym bol on the side of the ma chine! Use th e handset to mak e ordinary phone c alls, or to trans mit and recei ve docum ents ma nual ly . P ower lead Plug the po w er l ead int o a 230 -240 V , 50 Hz, earthed (3-prong) A C outlet. Caution: When [...]

Connecti ons 13 1. Installation Movi ng yo ur fax and reconnecting Shou ld i t be ne cess ar y to move your f ax to a ne w locati on, first dis connect the telep hone line cord bef ore disconn ecting the p ower lead. When reconnec ting, it i s necessary to connect the po wer lead bef ore connect ing the tel ephone li ne cord. T elephone line cor d [...]

Connectio ns 14 Tr a y s Attach the paper tr a y ex tension. ♦ Pull the p aper release plate f orward. Inser t the paper tra y e xtensio n horizontal ly into th e notches in the paper tra y . Rotate the paper tra y e xtension up until it snaps i nto place . Note: T he o riginal doc umen t supp or t has a top side and a bottom si de. If you cannot[...]

Loading th e Imagi ng Film 15 1. Installation Loading the Imaging Film Y our f ax uses a r oll of im ag in g film to c rea te printed te xt and im age s . The print head in the f ax appli es heat to the imaging fil m to tra nsfe r ink to th e paper . F ollow the steps be low to load or rep lace the f ilm. Note: If there is paper in t he paper tra y[...]

Loading th e Imagi ng Film 16 6 Remo ve the ne w rol l of imag ing film from it s p ackagi ng. • Do not y et remo v e the band that holds t he rolls to gether . 7 Inser t the large gear i nto the gr een end of the empty spoo l. Mak e sure the tw o protrusions on the large gear fit fi r mly into the slots in the end of the spool. Insert the remain[...]

Loading th e Imagi ng Film 17 1. Installation 11 Rotate the l arge gear to ward y ou until the f ilm is taut. 12 Close the print compartment cov er (press do wn on both side s to mak e sure it c lick s into place) , and then close the ope r ati on panel. Click! 9 Cut the band that hol ds the tw o spools together . Unroll th e film slightl y and ins[...]

Loading th e Imagi ng Film 18 When to replace the imagi ng film Replac e the imagin g film whe n the displ a y shows : Use t he followin g im agi ng fi lm , w hi ch is a v ailabl e from y our deale r or retailer: Sharp FO-3CR Im aging Film FILM EN D 13 Load pape r in the pa per tra y and then press the f ollo wing ke ys to initia lize the film. Not[...]

Loading P rinting Paper 19 1. Installation Loading Printi ng P aper Y ou can l oad A4 siz e paper in the pap er tra y . The maxim um n umber of she ets is: ♦ 60 f or paper from 60 to 75 g/m 2 ♦ 50 f or paper from 75 to 90 g/m 2 2 Pull the p aper release plate to ward you . 1 F an the pap er , and then t ap the edge aga inst a fla t surf ace to [...]

Loading P rinting Paper 20 Note: When r ecei vin g fax es o r cop ying document s, do not allo w a large nu mber of pages to a ccumulate in the ou tput tra y . This ma y obstruct the outle t and caus e paper jams . FUNCTION 6 PRINT CONTRAST 4 Push the paper rele ase plate ba ck down. • If the pa per releas e plate is no t pushed down, p aper f ee[...]

Enterin g Your Name and F ax Numb er 21 1. Installation Once you e nter this inf orm ation, it wil l automatic ally app ear at the top of each f ax page y ou send. Entering Y our Nam e and Fax Number 3 key Bef ore y ou can beg in using you r f ax, yo u need to enter you r name an d the telephone number o f your f ax. Y ou also ne ed to set the date[...]

Enterin g Your Nam e and F ax N umber 22 • T o inser t a space between digits, press th e # ke y . T o insert a "+", press th e * key . • If y ou mak e a mis take , pres s the HOLD/SEARCH ke y to mov e the curs or b ack to th e mis take an d then ent er the cor rec t numbe r . The new number will rep lace the old numbe r . 3 Ente r yo[...]

Enterin g Your Name and F ax Numb er 23 1. Installation 6 Press the ST ART /MEMO R Y key t o sa v e your name in me mory . ST ART/MEMOR Y SECURITY SELECT 7 Press t he ST OP ke y to return to the date and time displa y . STOP The di sp lay will show: all_fo781a.book Page 2 3 Thursday, Janu ary 11, 2001 12: 06 PM[...]

Setting th e Date an d Time 24 Setting the Dat e and Time 1 Press thes e k eys: The date and time appear in the d ispla y and repo r ts , and are printed at the top of e v ery page y ou f ax. 3 key * * * * key FUNCTION key ST OP key ST ART/ MEMOR Y key 2 1 3 9 4 5 6 7 8 0 Note: The i maging film and printing paper m ust be loa ded bef ore the date [...]

Setting the Date and Time 25 1. Installation Example : 9:25 6 Enter a tw o-digit n umber f or the hour ("00" to "23") and a two- digit numbe r for the m inu te ( "00 " to "59"). 9 0 5 2 7 Press t he ST ART/MEMOR Y ke y to start the cloc k. ST ORE JUNK # ST ART/MEMOR Y 8 Press the ST OP ke y to return to the d[...]

Selecti ng the Re cepti on Mode 26 Selecting t he Reception Mode Y our f ax machine has f our modes f or receivi ng incoming calls a nd fa x es: RECEPTION MODE key TEL mode: This mode is the mo st con venie nt for receivin g p hon e calls . F ax e s c an also be receiv ed; ho we v er , all call s must first be a nsw ered b y pic king up the f ax&ap[...]

Volum e Adjus tment 27 1. Installation V olume Adjustment Speaker 1 Press t he SPEAKER key . or 2 Press t he UP or DO WN key . DO WN key UP key SPEAKER DO WN UP 2 1 3 9 4 5 6 7 8 0 3 When the displa y show s the des ir ed volum e lev e l, pr ess t h e SPEAKER k ey t o tur n off the speak er . Y ou can adjust the v olume of the sp eak er and ringer [...]

Volum e Adj ustmen t 28 ST ART/MEMOR Y • The ringer wi ll ring once at t he selecte d le ve l, then the date and time will reappear i n the displa y . 2 If yo u selected RING ER:OFF OK ?, press th e ST ART/MEMO R Y key . Silent ring fax detect ion system Y ou can a lso set y our f ax machi ne to receiv e f axes s ilently , but ring to aler t you [...]

29 2. Sending Documents 140 mm 148 mm 216 mm 600 mm 52 g/m² 157 g/m² 297 mm 216 mm 80 g/m² 2. Sending Documents T ransmitta b le Documents Size and w eight The siz e and weig ht of docu ments that y ou can load in t he docum ent f eeder dep end on whet her y ou load one page at a time or se v eral pa ges at once . Loading one page at a ti me: Mi[...]

Loading th e Docum ent 30 Loading the Document Up to 10 pages can be placed in the f eeder at one t ime. The pages will automati cally f eed into the machine star ting from th e bottom pag e. ♦ If y ou need to s end or cop y more than 1 0 pages , place the additio nal pages gently and care ful ly in th e f eeder ju st bef o re the las t pag e is [...]

Loading the Doc ume nt 31 2. Sending Documents Removi ng a document fr om the feede r Important! Do not try to remo v e a documen t without opening t he operatio n panel. This ma y dama ge the f eeder mech anism. 1 Open the operat ion panel by gr a spi ng the fi nge r hol d and pul lin g up . If yo u need to remo v e a docum ent from the f eeder , [...]

Resolution a nd Contras t 32 Resolution and Contrast If desired , you c an adjus t the resoluti on and co ntrast bef ore send ing a docum ent. Note: The res olution a nd contr ast setting s are only effe ctiv e for t ransmitti ng a documen t. The y are not eff ectiv e f or receiving a d ocument. Y ou mu st adjust th e settings each time y ou don&ap[...]

Resolutio n and Co ntrast 33 2. Sending Documents 2 Press t he RESOLUTION ke y one or more ti mes unti l the desired reso lutio n an d con trast setti ngs appear in the disp la y . • The fir st time y ou mo v e th rough th e list of re solution settings , the contra st settin g A UT O will appe ar ne xt to each re sol uti on s etti ng. The second[...]

Sending a Fax by Norm al Dialli ng 34 • Set the res olutio n and/ or cont ras t if desired. READ Y T O SEN D or SPEAKER 1 Load the docum en t(s). Sending a Fax b y Normal Dialling With Normal Dialling , you pic k up the hands et (or press the SPEAKER k e y) and d ial by pressi ng th e numb er keys. ♦ If a perso n ans wers , y ou can talk with t[...]

Sending a Fa x by N ormal Di alling 35 2. Sending Documents Using the REDIAL key Y ou can p ress t he REDIAL ke y to redial the last n umber diall ed. T o send a d ocum ent, pr oce ed from St ep 4 of Normal Dial ling. Note that the speak er will be auto maticall y activ ated when y ou press the REDIAL key . Fac simile reception tone: This is a pron[...]

Sending a Fax by Autom atic D ialling 36 Send ing a F ax b y A utoma tic Di alli ng Y o u can dia l a fax or tel eph o ne num ber by simpl y pre ssi ng a Ra pid K ey , or by pressing the SPEED DIAL ke y and en tering a two-d igit numb er . ♦ T o use A utomatic D ialling, y ou must fi rst store t he full f ax or telepho ne numbe r in your fax mach[...]

Sendin g a Fa x by Automa tic Diall ing 37 2. Sending Documents 4 Ente r the fax or voice numb er by pressi ng the n umber k ey s (max. of 32 digi ts includin g pauses). (N ote: A space cannot be en tered.) • Press the SPEED DIAL ke y to clear a mis take. • If a paus e is requ ired betw een any of the di gits to a ccess a sp ecial service or an[...]

Sending a Fax by Autom atic D ialling 38 Storing area codes and access codes Y ou ca n al so st ore an ar ea co de or acces s code in a Rapid K ey or Speed Dial n umber . T o use this num ber to dial, s ee Chain Dialling in C hapter 5, Making T elepho ne Calls . Note: An area code or a ccess code stored i n a Rapid K ey or Spe ed Dial numbe r can o[...]

Sendin g a Fa x by Automa tic Diall ing 39 2. Sending Documents 4 Press t he ST ART/MEMOR Y key . ST ART/MEMOR Y 5 Return to Step 3 to cle ar another numbe r , o r pr ess STOP to exi t. STOP Step 3 or Making c hanges T o mak e changes in a number pre viousl y sto red, repeat the sto ring procedure . Select the Spee d Dial numbe r f or which y ou w [...]

Sending a Fax by Autom atic D ialling 40 2 Press the Rapi d K e y correspon ding to th e de sir ed Spe ed D ial numbe r . Rapid Ke y Dialling If the n umber y ou wan t to dial has been sto red f or A utomatic Dial ling as a Speed D ial number f rom 01 to 08, you can dial it by pressing the correspon ding Rapid K ey . 1 Load the docum en t(s). Exam [...]

Sendin g a Fa x by Automa tic Diall ing 41 2. Sending Documents 3 Chec k the dis pla y . If the name or numbe r show n is corr ect , pr ess the ST ART/MEMOR Y ke y . (If not, press th e ST OP ke y and th en repeat Step 2.) Direct K eypad Dialli ng Y o u c an al so en te r a ful l numb er wi th the nu mber ke ys and then p ress the ST ART/M EMOR Y k[...]

Sending a Fax by Autom atic D ialling 42 1 Load the docum en t(s). • Set t he re solu tio n an d/o r cont rast i f desired. 2 Press t he HOLD/SEARCH key and then the 1 key . HOLD/ SEARCH 1 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 RESOLUTION 3 Enter the fi rst letter o f the stored name b y pressing the appropriate numbe r ke y (the key[...]

Sendin g a Fa x by Automa tic Diall ing 43 2. Sending Documents A utomatic redialling If y ou use au tomatic dia lling (includi ng Direct K eyp ad Dialli ng) and the line is b usy , the machi ne will automati cally redia l the num ber . Up to 2 rediall ing attempts will be made at inte r vals of 5 minut es. ♦ T o stop automati c redialling , pres[...]

44 3. Receiving Documents Using TEL/F AX Mode Press the RECEPTION MODE ke y until the arro w in the di spla y points to TEL/F AX. FAX TEL A.M. TEL/FAX When the reception mode is se t to TEL/F AX, your f ax automat ically ans wers all calls o n 2 rings. Afte r ans wering, y our fa x monito rs the line f or about 5 se conds to see if a f ax tone is b[...]

Using FAX Mode 45 3. Re ceiv ing Documents When t he reception mode is set to F AX, the machine wi ll automa tically ans wer al l calls o n 2 rings a nd receiv e incoming fax es. ♦ Y ou can c hange the n umber o f rings on whic h the machi ne ans wers cal ls by changin g Option Sett ing 2. (See C hapter 8, O ption Settings .) ♦ If y ou pic k up[...]

Using A.M. Mo de 46 Using A.M. Mode FAX TEL A.M. TEL/FAX RECEPTION MODE Press the RECEPTION MODE ke y until the arro w in the displa y points to A.M. In A.M. mode, y our f ax will auto maticall y receiv e voice and f ax messages if you hav e connecte d an ans wering machin e to the f ax machine . See Chap ter 6 f or more details . all_fo781a.book P[...]

Usi ng TEL M ode 47 3. Re ceiv ing Documents Answ eri ng with the fax's handset 1 Pic k up the hand set when th e machi ne r ing s. 2 If you hea r a f ax tone, w ait until the displa y sho ws RECEI VING and then repla ce the hands et. Using TEL Mode FAX TEL A.M. TEL/FAX When t he recepti on mode is set to TEL, you m ust ans wer all calls u sin[...]

Usin g TEL Mo de 48 Answ eri ng with an extension phone 1 Ans wer the e xtension phon e when it rings . 2 If y ou hear a fa x tone when you ans wer the e xtension pho ne, w ait until y our f ax ans wers (the e xtensio n p hon e w i ll go d ea d), a nd then hang up . Phone goes dead Beep 3 If the f ax doesn't r espond, o r if the other party fi[...]

Usi ng TEL M ode 49 3. Re ceiv ing Documents 2 in 1 Print T o sa ve paper , you c an hav e the siz e of y our incom ing f ax es reduced b y 55%. T his will allow you to receiv e , f or e xample , a 2-page document on one page ( note that this ma y not be possib le if the do cument pa ges are longer tha n y our printing paper). T o turn on this func[...]

Usin g TEL Mo de 50 • If yo u se le cte d A UT O , go to Step 3. If y ou select ed 100%, go to Step 4. 2 Press 1 to tur n automat ic re duc tio n on, or 2 to tur n it off . 1 2 or A UT O 100% 3 If y ou select ed A UT O , selec t the receptio n ratio to be used in the e vent that the m emor y become s full (aut oma tic redu cti on is n ot po ssi b[...]

Substit ute Recepti on to M emory 51 3. Re ceiv ing Documents Substitute Reception to Memory In situ atio ns wher e printin g i s n ot p os sib le, su ch as when y our f ax runs ou t of paper , the imaging film needs repl acement, or the paper ja ms, incoming f axe s will be rece ived to memory . When y ou hav e receiv ed a documen t in memory , F [...]

52 4. Making C opies Y our f ax can also be u sed to ma ke cop ies. Sing le and mu ltiple copi es (up to 99 p er original) can be made , enabling yo ur fax to doub le as a con venie nce offic e copier . 1 Load the document(s ) f ace down. (Maxim um of 10 p ages.) • Set the res oluti on and /or contr ast if desired . (The def ault setting for cop [...]

Making Copies 53 4. Making Copies 4 If you are maki ng one co p y per original, press the ST ART/ MEMOR Y ke y . If you a re making multi ple copies per original, e nter the nu mber o f copi es per origina l (if the nu mber is less t han 10, en ter a "0" be fore the nu mber ). Note: If y ou place a large n umber of originals in the f eede[...]

54 5. Making T e lephon e Calls Y our f ax can be use d like a regular t elephone to m ake an d receiv e voi ce calls . ♦ T o make or receiv e a phon e call, the p ower must b e on. 1 Pic k up the han dset or pre ss the SPEAKER k ey . Listen fo r the dial tone . 2 Dial t he number using one of the f oll owin g meth ods: • Normal Diallin g: Ente[...]

Making Tel ephon e Calls 55 5. Making Phone Calls Chain Dialli ng After liftin g the hand set, yo u can dial any combina tion of Normal Di alling, Rapid Ke y Dia lling and Sp eed Dialling numbe rs. F or ex ample, if you hav e stored an area code or an access code f or a speci al service in a R apid K ey , you c an press the Rapid K e y fo r that ar[...]

56 6. Ans wering Mac hine Connectio n Connecting an Answering Machine If desired , yo u can co nnect an ans wering ma chine to y our f ax machine 's TEL. SET soc ke t. This wil l allow you to receiv e both v oice mess ages and f axe s when y ou are out. 1 Remo v e the sea l co ve ring the TEL. SET socket. T E L . S E T T E L . L IN E T o ans w[...]

Connecti ng an Ans wering M achin e 57 6. Ans wering Machine Changing the outgoing message The outgoi ng message (OGM) of your ans wering machin e should be changed to inf or m cal lers who wan t to send a f ax to press their Start key . F or e xample , y our mess age might go as f ollows: "Hello . Y ou'v e reached the ABC compan y . No o[...]

Activat ing the ans wering machine c onnec tion 58 1 Set the reception mode to A.M. 2 Set y our ans wering mac hine to auto ans wer . • Y our ans wering mac hine mus t be set t o answer on a m aximum of t wo rings. If no t, y ou ma y not be a b le to receiv e f axe s sent b y autom atic diallin g. • If y our ans wering ma chine has a toll sa ve[...]

59 7. Special Functions 7. Special Functions Cal ler ID If y ou subs cribe to a caller identific ation service from y our telephone compan y , you can set your fax to displa y the nam e and num ber of the cal ler while th e f ax rings. Important: ♦ T o use this fun ction, y ou m ust subscr ibe to a caller identificati on service fr om y our telep[...]

Caller ID 60 How Call e r ID o p er a te s When y ou receiv e a call , the name and/or ph one numb er of the call er will alternately app ear in the dis pl a y , beginnin g just bef ore the secon d ring. The i nfor mat ion w ill cont i nue to be displa yed until y ou pic k up the handset, or until th e fax ans wers automati cally if it is in F AX m[...]

Caller ID 61 7. Special Functions 2 Press t he * ke y to scroll through the list fro m th e mo st re ce nt call, or the # k ey to scr oll through the list from the olde st c all . 3 If y ou wan t to dial one of the numb ers in the lis t, scroll thr ough the list until the numbe r appears i n the disp la y . • If y ou wan t to send a f ax, load th[...]

Caller ID 62 3 Enter the p hone nu mber , includi ng the area c ode, by pres sing the numbe r keys (max . of 20 di git s). 4 Press t he ST ART/MEMOR Y key and then the ST OP key . 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 ST ART/MEMOR Y STOP Block ing v oice calls With C aller ID tu rned on, y ou can u se the Anti J unk F ax function desc[...]

Distinctive Ring 63 7. Special Functions Dist in cti ve R i n g If y ou subscribe to a distinc tiv e ring service from y our telephone compan y , you w ill need to t urn on the distin ctiv e ring function. W hen this is done , your f ax machi ne w ill signal vo ic e c al ls b y the normal ring pa tte rn, and f ax tran smis si ons b y a special ring[...]

Broadc asting 64 Br oadca sting This func tion allo ws y ou to send t he same document to as many as 20 diff erent locat ions with ju st one ope ratio n. First sto re the docu ment in me mory , then en ter the numbe rs of the re ceiving machines . The docume nt will be transmitte d to each locat ion. ♦ Y ou can o nly use Rapi d K eys or Speed Dia[...]

Cover Sheet 65 7. Special Functions Co ver Sheet Y ou can ha ve the f ax genera t e a co v er s hee t and sen d it as the last pa ge of eac h of you r f ax tran smissi ons. F ollow the steps below to turn on the cov er sheet func tion. Once the co ver sheet fun ction is tur ned on, co ver sheet s will be i ncluded w ith all tran mi ss io ns unti l [...]

Cover Sheet 66 Selecting a header messa ge (optional ) When the c ov er shee t function is turned on, y ou can a lso sele ct a messag e which w ill appear as a header at the top of t he co ver s heet. Note that th e message s election is only eff ectiv e f or one trans mission. 1 Load the docum en t(s). • The docu ment m ust be lo aded bef ore a [...]

Batch P age Num bering 67 7. Special Functions Batch P age Num berin g Y ou can c hange the page num bering of the tr ansmitted docume nt from simp le number i ng (" P .0 1", "P .02" , et c.) t o ba tch number in g, which mean s th at a sl ash a nd the total number of pages being sent a re added af ter each page numbe r (f or e [...]

Blocki ng Recepti on of Un wanted Fa xes 68 Block ing Reception of Unwan ted F axes The Ant i Junk F ax func tio n a llows you to block re cept ion of fax es fr om p ar ties whic h you specify . This sa ves paper b y not printing out unw anted "j unk" f ax es. T o use this function , first turn it on b y setting Option Setting 13 to YES a[...]

Blocki ng Rece ption of Un wanted Fax es 69 7. Special Functions 5 Press t he ST ART/MEMOR Y key . 4 Enter the fu ll numbe r you w ant to block (max . of 20 dig its) . Step 3 or ST ART/MEMOR Y 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 6 Return to Step 3 to ente r (or clear) anot her numbe r , or pr ess STOP to ex i t . STOP all_fo781a.boo[...]

Sending D ocu ments F rom M emory 70 2 Press the ST ART/MEMO R Y key and then 1 . Send ing D ocume nts Fr om Mem ory With this fun cti on , the original doc um ent is sc ann ed im me dia tely , stored i n m emory , and then transm itted onc e the conne ction to the recei ving mach ine is m ade. Thi s is con v enient when transm itting to pla ces wh[...]

Sending D ocume nts Fro m Memo ry 71 7. Special Functions If th e memory becomes full ... If the mem or y becomes full while the documen t is bein g scanned, MEMOR Y IS FULL will appear in the displa y . • Press t he ST ART/MEMOR Y key i f yo u want t o trans mit the pages which ha ve been stored up to that point in memory . The rem aining pages [...]

Polling (Requ esting a Fa x Tran smis sion ) 72 P olling (Requesting a F ax T ransmission) P olling all ows y ou to call another f ax machine and ha ve it send a docu ment (pre viousl y loaded in its f eeder) to y our machine without ope rator as sistance . In other w ords, th e receivi ng fa x machi ne, n ot the trans mitting f ax machine , initia[...]

Polling ( Reque sting a Fax Tr ansmis sion) 73 7. Special Functions P olling securit y P olling Secu rity allo ws y ou t o pre ven t unauthoriz ed polling of y our machine . When this function is turned on, polling will only take place whe n the f ax n umber of the polling f ax machine has been entered in your m achine's lis t of pe r m itt ed[...]

Polling (Requ esting a Fa x Tran smis sion ) 74 4 Ente r t he fax number (ma x. of 2 0 digits). 5 Press t he ST ART/MEMOR Y key . 6 Return to Step 3 to ente r (or clear) anot her numbe r , or pr ess STOP to ex i t . Step 3 or ST OP ST ART/MEMOR Y 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 all_fo781a.book Page 7 4 Thursday, Janu ary 11, 200[...]

Timer Op erations 75 7. Special Functions Timer Op erations The Time r function allows you to set a tr ansmissi on and/or p olling oper ation to be perf ormed automat ically a t a time y ou specify . One tr ansmis sion oper ation and one polling operati on can be set at the sa me time , and the times they will be pe rf or med can be s pecified up t[...]

Timer Operati ons 76 RESOLUTION 8 Adjust th e resolution and/or cont rast if de sire d (sk ip t o th e n ext step if y ou don't w ant to ch ange settings). ST ART/MEMOR Y STOP 9 Press t he ST ART/MEMOR Y key and then the ST OP ke y . If this is a tran smission operati on, load t he docume nt in the f eeder so metime bef ore the specifie d time[...]

77 8. Option Setting Setting 1: FINE RESOLUTION PRIORITY This opt ion sets the def ault res olution (th e resolution used if a setting is not made with the RESO LUTION k ey) f or transm itting docum ents. Pre ss 1 (YES) to set the def ault resolution t o FINE, or 2 (NO ) to set it to ST AND ARD . ♦ Initial set ting: 2 8. OptionSettings The optio [...]

Option S ettings 78 Setting 3: 4 RINGS TEL ANSWER Press 1 (YES) to hav e the f ax machine an s wer a call after 4 rings when i t is in TEL rece ptio n mod e. Pres s 2 (NO) to turn the func tion off . ♦ Initial s etting: 2 4 RINGS TE L ANS. unti l disp lay shows: Press 4 FUNCTION Setting 4: TEL/F AX REMOTE NUMBER (TRANSFER CODE) If y ou hear a f a[...]

Option S ettings 79 8. Option Setting Setting 6: TRANSA CTION REPOR T PRINT SELECT This sets the cond iti on f or pr inting out a T ransact ion Report. Enter a number from 1 to 5 as f ollow s: ♦ Initial s etting: 5 1 (AL W A YS PRINT): A repor t will be printed after each transmission, reception, or error . 2 (ERR/TIMER/MEM): A repor t will be pr[...]

Option S ettings 80 Setting 8: PSEUDO RINGING DURA TION This sets the dur a tio n of ps eud o ringing in TEL/ F AX recepti on m ode . Press 1 f or 15 seco nds or 2 f or 30 seconds . ♦ Initial s etting: 1 QUIET DE TECT TM. or 1 2 15 30 STOP PSEUDO RING DUR. unti l disp lay shows: Press 4 FUNCTION Setting 9: Q UIET DETECT TIME When an a ns wering m[...]

Option S ettings 81 8. Option Setting Setting 11: DISTINCTIVE RING If y ou subscribe to a dist inctiv e ring service from y our telephone compan y , press 1 to ha v e your f ax sig nal v oice calls and f ax tran smission s by diff erent ring patte r ns. Press 2 to tur n the f uncti on of f. (This se ttin g is de scr i bed in mo re d etail in Distin[...]

Option S ettings 82 Setting 14: POLLI NG Press 1 if you w ant to us e Rapid K ey 0 8/POLL as a p olling k e y . Press 2 i f you w ant to use it as a regul ar Rapid K e y . ♦ Initial s etting: 2 POLLING unti l disp lay shows: Press 4 FUNCTION CALLER-ID or 1 2 YES NO STOP Setting 15: CALLE R ID If y ou subscribe to a caller I D ser vice an d want t[...]

Option S ettings 83 8. Option Setting Setting 17: A CTIVITY REPOR T A UT O PRINT OUT Press 1 to hav e your f ax automa tically prin t out an Activ ity Report once e ve r y 30 oper ations. (The list can still be printed out on demand when desired.) Pre ss 2 to turn automatic p r int-out of f. ♦ Initial s etting: 2 A UTO PRINT OUT Displ a y will sh[...]

84 9. Printing Repor ts and Lis ts Y ou can print out lists show ing settin gs and inf or mation e ntered in t he f ax. Y ou can also ha ve the fa x automa tically prin t out a report on trans actions afte r the y are made . The lis ts and the rep or t are describe d below . Printing a list 1 Pres s thes e keys: 2 Press the # ke y or the * k ey unt[...]

Print ing Lists 85 9. Printing Lists Expla nation of heading s SENDER/ RECEIVER The f ax number of the ot her machine inv olv ed in the transaction. In the case of a transmission, the n umber dialled appears . In the case of a reception, the programmed ID of the s ending machine appears. If this machine does not hav e an ID function, the communicat[...]

Printin g Lis ts 86 Timer List This lis t show s the tim er operat ions which are cur rentl y set . T elephone Number List This lis t sho ws the f ax and v oice numbe r s whic h ha ve been stor ed f or automati c dialli ng. P asscode List This lis t show s settings m ade f or polling sec uri ty , your nam e and f ax/ telephon e number a s entered i[...]

87 10. Maintenance 10. Maintenance 2 Pull the p aper release plate f orwar d and rem o v e the paper . F ax print h ead Clean t he printing hea d frequent ly to assure o ptimum p r inting perf ormance. 1 First unp lug the tel ephone line , then unpl ug the po wer cord . 3 Open th e opera tion pane l (gra sp the fing er hold an d pull up) , and then[...]

Maintenan ce 88 Caution! ♦ Do not use benz ene or thi nner . A v oid touc hing the print head with hard obje cts. ♦ The print head ma y be hot i f your f ax m achi ne h as ju st re ceived a large n umber of documents . If this is the c ase, all ow t he print head t o cool prior to cleaning . 6 Plac e th e ima gin g fi lm ca r tri dge bac k in t[...]

Maint enance 89 10. Maintenance 8 Reinsert the paper i n the paper tra y and push the pape r release plat e bac k do wn. Document rollers Scannin g glass Caution! ♦ When wip ing, tak e care not to damag e any of th e prot r udi ng pa r t s on the u nderside of the oper ation panel. The housing Wipe the e xternal par ts and surf ace of the machine[...]

90 11. T r oublesh ooting Pr ob lems and Solutions Answeri ng mac hine connection Pr oblem Chec k and remed y The ans wering mac hine conn ection does not oper ate properly . • Mak e sure you r f ax machine 's rece ption mode i s set to A. M. • Make sure your fax machi ne's TEL. LINE socke t i s connec ted to the w all soc ket.Mak e s[...]

Answer ing m achine c onnec tion 91 11. T rouble- shooting Line err or Dialing and transmission pr oblems Pr oblem Chec k and remed y LINE ERR OR appea rs in the displ a y and/or a tran saction report is printed out with COM. E - and a number f rom 0 to 1, 2, 3, 4, 5, 6, or 7 in the NO TE column . • T r y th e trans action again . If the erro r p[...]

Answeri ng mac hine con necti on 92 Reception and copyi ng prob lems The po wer is on, b ut no tra nsmission takes place. • Make s ure that the rec eiving mac hine has f ax paper . • Mak e sure that the tele pho ne l ine cor d is plugge d int o the TEL. LI NE sock et, and n ot the TEL. SE T so cket . • If the rec eiving mac hine is in manua l[...]

Answer ing m achine c onnec tion 93 11. T rouble- shooting Gener al print quali ty is poor . • It is important to select a paper that is appropriate f or the thermal tr ansf er printer in y our f ax. W e recomm end usin g laser qual ity paper that has a v ery smooth fin ish. Copier pa per will w ork, but it someti mes tend s to yield a lighter pr[...]

Answeri ng mac hine con necti on 94 General pr oblems Pr oblem Chec k and remed y Inf ormation cann ot be prog r am m ed in the f ax. • Mak e sure the f ax is plugged in and the imagi ng film and pap er ha ve be en loaded . (Progr amming is not possib le if the ima ging film an d printing pap er hav e not been loaded.) See Loading th e Imaging Fi[...]

Messag es and Sign als 95 11. T rouble- shooting Messages and Signals Displa y messages Note: If y ou hav e tur ned on the Caller ID functi on, see Ca ller ID in Chapte r 7 f or displa y mess ages related to Caller ID . A.M. OFF HO OK When the fa x is in A .M. recept ion mode , this me ssage appears when the ha ndset of a n ans wering mac hine (or [...]

Message s and S ignals 96 LINE IS IN USE An e xtension ph one connecte d to the f ax is bein g used. Do not lift the f ax's handset or attempt tr ansmissi on at this tim e, as thi s will interrup t the con vers ation on the e xtensio n phone. MEMOR Y IS FULL The mem or y is full. Th is ma y occur during f ax recept ion if too much dat a is rec[...]

Messag es and Sign als 97 11. T rouble- shooting RECALLI NG This app ears if y ou attem pt to send a f ax b y automati c dialling and the l ine is b usy or th e receiving f ax machine does not ans wer . Y our fa x mac hi ne w ill autom ati ca lly reattempt the ca ll. (See A utomatic Redia lling in Sen ding a F ax b y A utomat ic Diallin g in Chapte[...]

Clearing Paper J ams 98 Clearing P a per Jams 2 Remove the docu me nt. Clearing a jammed document If the o riginal docume nt doesn't f eed properly during transmis sion or cop ying, or DOCUMENT JAMMED appears i n the dis play , first try pressing the ST ART/MEMOR Y ke y . If it doesn't f eed out, remo v e it as fo l lo w s : Important: Do[...]

Cleari ng Pa per Jams 99 11. T rouble- shooting 3 Gently pull the jammed paper out o f the mac hine, making sure no torn pieces of paper remai n in the print compartment or rolle rs. 2 Open the operat ion panel (g rasp the finge r hold and pull up), and then pull the relea se on the right side of the machi ne f orwar d to open the print comp artmen[...]

100 Quic k Ref erence Guide ENTERING Y O UR NAME AND NUMBER Not e: Imaging film and paper must be loaded to perform the following oper ation. 1. Press: Displa y shows: 2. P res s: 3. Enter your f ax num ber (max . of 20 digits) by pressing the number ke ys. • If you make a mistake, press the HOLD/ SEARCH key t o mov e the cursor bac k to the mi s[...]

Quic k Ref erenc e Guide 101 SENDING DOCUMENTS Place your document (up to 10 pages) f ace down in the document feeder . Normal Dialling 1. Lift the handset or press 2. Dial the fax number . 3. W ait for t he reception tone (if a person ans wers, ask them to press their Star t ke y) 4. Press: Rapid K ey Dial ling Press the appropriate Rapid K ey . T[...]

102 A A.M. rece pti on mo de , 26 , 58 Activity Re port , 84 Automati c prin tin g , 83 Answ er in g mac hin e hoo k u p Activat ing , 58 Conne cting , 56 Fax Rece pti on Whe n A.M. Fail s , 80 Quiet Detec t Time , 80 Troub leshooting , 90 Anti jun k fax , 68 , 81 Anti jun k Number List , 86 Audible signals , 97 Auto co ver sheet , 82 Automati c di[...]

Index 103 L Letters, entering , 22 Line erro r , 91 Loading printing paper , 19 Loading the docu ment , 30 M Memory Sending documents from , 70 Substitu te reception to , 51 N Normal Dialling , 34 , 54 Number ke ys , 10 Numb er of rings in FAX an d TEL/FAX recepti on modes , 77 O Option Setting Li st , 86 P Panel rel ease , 10 Paper jams, clea ring[...]

all_fo781a.book Page 1 04 Thursday, Jan uary 11, 2001 12 :06 PM[...]

PRINT ED IN TH AILAN D (TINSE4210X HTZ) SHARP CORPORA TION OF A USTRALIA PTY .L TD . A.C.N. 003 039 405 1 Huntingw ood Drive, Hunt ingwood, Black town, N.S.W ., 2148 SHARP CORPORA TION OF NEW ZEALAND LIMI TED . Cnr Mahunga Drive & Hastie A ve . Mang ere Bridge, A uc kland New Zealand SHARP CORPORA TION all_fo781a.book Page 1 04 Thursday, Jan ua[...]