Sharp MX-2301N manual

INA KS1 CZZ MODEL: MX-2301N Quic k Star t Guide F axing Using the f ax function. Bef ore using the machine Functions of the machine and procedures f or placing originals and loading paper . Copying Using the cop y function. Printing Using the printer function. Scanning Using the scan function. Document filing Storing jobs as files on the hard drive[...]

OPERATION MANUALS AND HOW TO USE TH EM 3 prin ted man uals a nd a ma nual in P DF form at are provid ed with the machi ne. Printed ma nuals T o send a scanned image T o use Internet f ax Scanning (page 73) Quic k Star t Guide (this manual) T o learn the par ts of the machine and how to use them T o load paper Before using the mac hine (page 7) T o [...]

1 Manuals in PDF format Con venient methods for using the Operation Guide The first page contains a regular tab le of contents as well as an "I w ant to ..." table of contents. "I w ant to ..." lets y ou jump to an explanation based on what y ou want to do . For e xample, "I use the copier function often, so I'd lik e [...]

2 CHECKING THE IP ADDRESS To check the IP address of the ma chine, print out the all custom setting list in the system settings. 1 Press the [SYSTEM SETTINGS] key. 2 Select the all custom setting list in the touch panel. (1) Touch the [List Print (User)] key. (2) Touch the [All Custom Setting List] key. The IP address is shown in the list that is p[...]

3 ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-i n Web server can be accessed from a Web browser on your compute r . Opening the Web pages Downloading the Operation Guide The Operation Gu ide, which is a more detailed manual , can be downloaded from th e machine's Web pages. Acces[...]

4 TABLE OF CONTENTS CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

5 BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 6 SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . [...]

6 DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . .[...]

Bef ore using the mac hine Bef ore using the mac hine 7 This section provides general inf ormation about th e machine, including the names and function s of the parts of the machine and its peripheral devices, and the procedures for placing originals an d loading paper. X PART NAMES AND F UNCTIONS . . . . . . . . . . . . . . . . . . 8 X OPERATION P[...]

8 PART NAMES AND FUNCTIONS (1) Automatic document feeder This automatically feeds a nd scans multiple origin als. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals i n this tray when using the automatic document feeder. (3) Operation panel (4) Document glass This is used to scan books and other ori[...]

9 (10) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position. (11) Front cover Open to repla ce a toner cartridge. (12) Bypass tray Special types of paper can be fed from the bypass tray. (13) Exit tray unit (right tray)* When installed, output can be de[...]

10 OPERATION PANEL Ready to scan for copy. Full Colour Colour Mode Auto Exposure 100% Copy Ratio Job Detail Settings 2-Sided Copy Original 0 Output Special Modes File Quick File 2. 3. 4. 1. A4R A4 Plain B4 A3 A4 A4 JOB ST A TUS IMAGE SEND DOCUMENT FILING COPY PRINT READ Y DA T A DA T A LINE SYSTEM SETTINGS T ouch panel Messages and ke ys appear . O[...]

11 LOGOUT Main power indicator [CLEAR ALL] key Press this ke y to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state. Numeric keys These are used to enter the number of copies, f ax numbers, and other numbers . [LOGOUT] key ( ) When user authentication is enabled, press this ke y to log[...]

12 USING THE TOUCH PANEL The touch keys that appe ar in the touch panel are grouped for easy opera tion. The layout and fun c tions of the touch keys are exp lained belo w. Using general keys (1) When the displayed screen is one of two or more screens, use the keys to switch through the scree ns. (2) When a checkbox is touched, a checkmark will app[...]

13 USER AUTHENTICATION When user authenticat ion is ena bled in the s ystem set tings, you m ust log in before usin g the mach ine. User authentication is initially disabled. When you have finish ed using the machine, log out. User authentication methods There are two meth ods for performing user authe ntication: login by user number and login by l[...]

14 PLACING ORIGINALS The automatic document feeder can be used to automatica lly scan many origin als at once. This saves you the trouble of m anually feeding each original. For originals that cannot be scanned using the automat ic document feeder , such as a book or a document with notes attached, use t he document glass. Using the automatic docum[...]

15 CHANGING PAPER IN A TRAY Names of the tray s The na mes of the tray s are sh own bel ow. For the n umber of she ets of pap er tha t can be l oaded i n each tray, see the foll owing manuals: • Operat ion Gui de, "P aper Tray Settings " in "7. SY STEM SETTIN GS" • Safety G uide / Softwa re setup guide, "SPE CIFICATIO N[...]

16 Loading paper in a tray To change the pap er in a tray, load the d esired paper in the tr ay and then change t he tray settings in the machine to specify the loade d paper. The procedure for changing th e tray paper size is explained below. As an example, the paper in tray 1 is chang ed from B4 (8-1/2" x 14") size plain paper to A4 (8-[...]

17 Changing the tray settings When you change the pape r in a tray, the tray settings in th e system settings must also be changed. 1 Press the [SYSTEM SETTINGS] key. 2 Configure the tr ay settings in the touch panel. Some of the sett ings only appear when you have administrator rig hts. (1) Touch the [Paper Tray Settings] key. (2) Touch the [Tray [...]

18 Loading paper in other trays Bypass tray Only the address side of en velopes can be printed on. Place en velopes with the address side face down. Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation. Special types of paper that cannot be loaded in other trays can be loaded in the b ypass tray . For detaile[...]

Cop ying Cop ying 19 This section explains the basic proced ure s for using the copier functi on. This section also introduces the various types of copying that can be performed using the spe c ial modes. X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 2 0 X MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 X[...]

20 BASE SCREEN OF COPY MODE Press the [COPY] key in the Op eration panel to open the base screen of copy mode. Select copy settings in the base scree n. (1) [Colour Mode] key Touch this key to change the colou r mode. (2) [Job Detail Settings] key Touch this key to select original settings, paper settings, and special modes. (3) [Exposure] key This[...]

21 MAKING COPIES This is the most basic procedure fo r making copies. 1 Press the [COPY] key. The base screen of copy mode ap pears. 2 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 3 Set the number of copies and then press the [COLOUR START] key or the [BLACK & WH ITE START] key. [...]

22 2-SIDED COPYING (Automatic Document Feeder) You can use the automatic docume nt feeder to make automa tic 2-sided copies witho ut the bother of manually turning the or iginals over and re-insert ing them. This section explains how to copy 1-sided or iginals onto both sides of the paper. 1 Place the originals. 2 Select settings in the touch panel[...]

23 COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as hea vy paper, envelopes, and t ab paper. This section explains how to load A4 heavy paper in the bypass tray. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 2 Insert paper in the bypass tra[...]

24 Selecting a tray Select settings in the touch panel. (Continued) (5) Touch the [Auto-AB] key. (6) Touch the [OK] key. (7) Touch the bypass tray key. (8) Touch the [OK] key. 4 Set the number of copies and then press the [COLOUR START] key or the [BLACK & WH ITE START] key. To select paper, touch th e [Paper Select] key or the image of th e ma[...]

25 MAKING COLOUR COPIES (Colour Mode) When colour and black & white originals are mixed together, you can have the machine auto matically detect whether each original is colour or black & white and make each copy acco rdingly. The procedure for copying with the colour mode set to "Auto" for automatic detection of colour and black [...]

26 SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original imag e type to obtain a clearer copy. The example of copying an origina l with light colours such as pencil writing is explained below. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 2 Select exposure settings in t[...]

27 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can co py an origin al onto any size of pape r using a utomatic enlargement/ reduction. This section explains how to copy an A4 origina l onto A3 paper. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 2 Select auto[...]

28 3 Set the number of copies. 4 Press the [COLOUR START] key or the [BLACK & WH ITE START] key. Correct sets Cancel copying Cancel scanning mx2301_ex_qc k.book 28 ページ ２ ００９年８月７日　 金曜日　午後４時６分[...]

29 ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adj ustment of the co py size, you can select a pr eset ratio and/or adjust the ratio in increments of 1%. As an example, this section expla ins how to reduce the image to 55%. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. [...]

30 3 Set the number of copies. 4 Press the [COLOUR START] key or the [BLACK & WH ITE START] key. Correct sets Cancel copying Cancel scanning mx2301_ex_qc k.book 30 ページ ２ ００９年８月７日　 金曜日　午後４時６分[...]

31 INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printi ng, you can temporarily interrupt the jo b and perform a copy job tha t you wish to prioritize. This feature is usef ul when you need to make an urgent copy durin g a long copy run. 1 Touch the [Interr upt] key while the machine is printing. The [Interr upt] key appears in the b[...]

32 STORING COPY OPERATIONS (Job Programs) You can store a grou p of copy settings. The settings can be retrieved and u s ed whenever need ed. When you frequently u s e the same group o f settings, this saves you t he trouble of ma nually selecting the settings each time you need t o use them. Storing a job program Using a job program 1 Press the [#[...]

33 Deleting a job program 2 Touch the key of th e desired job program. After selecting the job pr ogram, set the number of copies and press the [COLOUR START] ke y or [BLACK & WHITE START] key to b egin copying. 1 Press the [#/P] key ( ). 2 Select settings in the touch panel. (1) Touch the [Store/Delete] tab. (2) Touch the key of the job progra[...]

34 SPECIAL MODES The s pecial m odes c an be used f or a var iety of s pecial- pur pose cop y jobs. This sect ion in troduces the type s of c opies that can b e made with the spec ial m odes. (The proc edures for usin g each s pecia l mode are not e xplaine d.) Each s pecial mode ha s its own settings and s teps, however, the basic proced ure is th[...]

35 SELECTING A SPECIAL MODE The procedure for se lecting settings for "Adding margins (Ma rgin Shift)" is explained belo w as an example. Although the spe cific settings for each special m ode vary, the general procedure is th e same. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned fac[...]

36 CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Erasing peripheral shadows (Erase) Copying each facing page of a bound document (Dual Page Copy) Making copies in pamphlet format (Pamphlet Copy) Use this function to shift th e image on the copy to create bi nding margin s. This function is conven ient when y ou will be binding the copies [...]

37 Copying a large number of originals at once (Job Build) Using two machines to make a large number of copies (Tandem Copy) Using a different paper type for covers (Covers/Inserts) Adding inserts when copying on transparency film (Transparency Inserts) A stack of or iginals high er than th e indicator line on the automatic document fee der cannot [...]

38 Copying multiple pages onto one sheet of paper (Multi Shot) Copying a pamphlet (Book Copy) Copying captions onto tab paper (Tab Copy) Copying both sides of a card onto one sheet of paper (Card Shot) Use this function to copy two or four original pages on to one sheet of paper. Use this function to copy a bo ok, pamphlet, or ot her bound original[...]

39 Printing the date or a stamp on copies (Stamp) Repeating photos on a copy (Photo Repeat) Creating a large poster (Multi-Page Enlargement) Inverting the image (Mirror Image) Use this function to print the date, a stamp, the page number, or text on copies. A colour can be s elected to prin t a stamp or text in colour. Use this functio n to print u[...]

40 Copying an A3 size original without cutting off th e edges (A3 Full Ble e d) Copying in the cent re of the paper (Cent ring) Adjusting red/green/blue in copies (RGB Ad just) Adju sting the sharpn ess of an image (Sharpne ss) Use thi s fea ture to m ake a full -size copy of an A3 origi nal o n A3W pap er so that the edges are not cut off . The or[...]

41 Whitening faint colours in copies (Suppress Background) Adjusting the colour (Colour Balance) Adjusting the brightness of a copy (Brightness) Adjusting the intensity of a copy (Intensity) Checking copies before printing (Proof Copy) Checking the number of scanned original sheets before copying (Original Count) Use this function to suppress light[...]

42 Copying originals that are different sizes (Mixed Size Original) Copying thin originals (Slow Scan Mode) For example, even when a B5 or iginal is mixed in with A4 originals, this function lets you copy all originals a t once. When used in combination with the auto image function , the copies can all be printed on th e same size of paper. This fu[...]

Printing Printing 43 This section explains the basic procedure for printing using the pr inter driver of the machine. The settings that can be selected in the pr inter driver are also introduce d. The explanation s of screens a nd procedures are primarily for Windows Vista ® in Windows ® environ ments, and Mac O S X v10.4 in Ma cintosh environmen[...]

44 PRINTING This sect ion expl ains the bas ic proced ures for printi ng. The fol lowin g exampl e explai ns how to print a A4 s ize docu ment fr om Wo rdPad, wh ich is a stand ard acc essory prog ram in Wind ows. To ins tall the prin ter driver and c onfig ure setti ngs in a Windo ws env ironmen t, see "2. SE TUP IN A WINDOWS ENVIRO NMENT&quo[...]

45 3 Select print settings. (1) Click the [Paper] tab. (2) Select [A4]. (3) Click the [OK] button. 4 Click the [Print] button. Printing begins. (1) (3) (2) mx2301_ex_qc k.book 45 ページ ２ ００９年８月７日　 金曜日　午後４時６分[...]

46 Using printer driver help When selecting settings in the pr inter driver properties wi ndow, you can di splay Help to view explanations of the settings. (Only in Windows) 1 Open the printer dr iver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] bu tton. In Windows 2000, t he [Preferences] button does[...]

47 The following e xample explains h ow to print an A4 size document from "Text Edit" ("Simple Text" in M ac OS 9), which is a standard accessory program on Macintosh computers. To print from a Macintosh, t he PS3 expansion kit must be installed in the machine and the machine must be connected to a network. To install the printe[...]

48 Printing a file 1 Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. In Mac OS 9, s elect [Print] from the [File] menu of SimpleText. 2 Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. The machine name that appears in the "Printer" menu is norm ally [SCxxxxxx][...]

49 CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you ca nc el before prin ting actually begins. 1 Press the [JOB STATUS] key. 2 Select settings in the touch panel. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [Spool] or [Job Queue]. Touch this key to change modes. The selected mode w ill be highlighted[...]

50 SELECTING PRINT SETTINGS To use the print funct ion of the machine , the settings in the pr inter driver prop erties window must be configured. See "PRINTING" (page 44) fo r the procedure for opening the printe r driver properties window and the basic procedure for pr inting. The procedure for se lecting settings in the printer driver [...]

51 The procedure for selecting printer driver settings is expl ained below using "Pr inting multiple images on one page (N-Up Printing)" as an example . This function reduces the size of each pa ge to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of p aper with borderlines is expla ined[...]

52 CONVENIENT PRINTER FUNCTIONS Printing on both sides of th e paper (2-sided printing) Fitting the print image to th e paper (Fit To Paper Size) Printing multiple images on one page (N-Up Printing) Stapling printed pages (Staple) Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed she[...]

53 Punching holes in output (Punch) Printing a colour image in greyscale (Black and White Print) The machine also has these functions For information on ea ch of these functions, see "CONVE NIENT PRINTING FUNCTIONS" in "3 . PRINTER" in the Operation G uide. Convenient funct i ons for creating pa mphlets and posters • Creating [...]

mx2301_ex_qc k.book 54 ページ ２ ００９年８月７日　 金曜日　午後４時６分[...]

F axing F axing 55 This section explains the basic procedure s for using the fax functio n of the machine. In a ddition, special modes that can b e used with the fax functio n are introduc ed. The facsim ile expans ion kit is re quired to u se the fax function. X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 56 X SENDING A FAX . . . . . .[...]

56 BASE SCREEN OF FAX MODE Press the [IMAGE SEND] ke y in the Operation panel t o open the base screen of fax mode. If the fax screen does not appear, touch the [Mode Switch] key. Select fax settin gs in the base screen. (1) [Mode Switch] key Use this key to change the mode of th e image send function. (2) [Job Detail Settings] key Touch this key t[...]

57 SENDING A FAX The basic procedure for sendi ng faxes is e xplained be low. In fax mode, colour or iginals are sent as black and white imag es. 1 Press the [IMAGE SEND] key. The base screen of fax mode app ears. (When the fax function is not insta lled, the base screen of scan mode app ears.) 2 Place the originals. When using the d ocument glass,[...]

58 CHANGING THE SIZE OF A FAX The size of the original and th e transmission size can be specified before transmission. This is convenient when f a xing an original that is small an d difficult to read. The procedure for fa xing both sides of an A4 original at A3 size is explained below. 1 Place the originals. When using the d ocument glass, place [...]

59 CHANGING THE EXPOSURE The exposure can be changed as approp riate fo r the darkness or light ness of the original . The following example explain s how to darken light colours in an origi nal to make the image clearer. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 2 Select the ex[...]

60 CHANGING THE RESOLUTION The resolution can be selected to match the characteri stics of the original, such as text or photo, the size of the text, and the da rkness of the image. The following exampl e explains how to set the resolut ion to [Fine] and [Half Tone] when sending an original with small text. 1 Place the originals. When using the d o[...]

61 STORING A FAX NUMBER Storing an individual key You can store fax numbers in one- touch keys. Stored fax numbers ca n be retrieve d quickly a nd easily. If you frequently se nd faxes to the same group of fax machine s, the numbers of those fax machin es can be stored as a group (multiple f ax numbers can be stored in on e key). 1 Press the [SYSTE[...]

62 The items in the above step must be entered. For de tails on items entered, see "7. SYST E M SETTINGS" in the Operation G uide. When sending the sa me document or image to multiple de stinations, it is convenient to stor e a destination group. For details on storing gro ups, see "7. SYSTEM SETTINGS" in the Operation Guide. St[...]

63 FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner , received faxes can be forwarded to another fax machine. To use this function , the fax number of the destination machine must be sto red in "Set the Telephone Number for Data Forwarding" in the syste m settings (admin[...]

64 CONVENIENT DIALLING METHODS Easy to use one-touch keys an d the resend function can be used to prevent diallin g errors and save time. One-touch keys A fax number stored in a on e-touch key can be retrieved by a simple touch of the key. A one-touch key f or a group can be selected to automatically tran smit to each of the destinations stored in [...]

65 Resending The [Resend] ke y can be touched to tran smit to one of the eight most re cent destinations used for tra nsmission. Resending is not possible in some cases, such as when an image is sent using a one- touch key for a group. Speed dialling When you store an individual key or a g r oup key, a 3-digit search numbe r is assigned to the key.[...]

66 Dialling using the speaker When the speaker is used t o dial, fax transmission is st arted after the num ber is dialled and the connection is established. If a person an swers, you will be able to hear his or he r voice, but you will not be able to s peak. Touch the [Speaker] key. You will hear the dial t one through the machine's speaker. [...]

67 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same d ocument /image can be sent to multiple fax m ode, sca n mode, and Intern et fax mode destinations in a single operation. If you frequently sen d documents/images to the same grou p of destinations, it is recommended th at you store those destination s as a group in[...]

68 Select settings in the touch panel. (Continued) (5) Check the destinations and the n touch the [OK] key. To delete a destina tion, touch the key of the destinatio n that you wish to delete. A message will appear to confirm the deletion. Touch the [ Yes] key. 4 Press the [BLACK & WHITE START] key. Address Review OK Cc To 0120000001 001 CCC CC[...]

69 SPECIAL FAX MODES The special modes can be used f or a variety of special-purpose fax tr ansmission jobs. The following pages show the types of fa x transmissions that ca n be performed. (The procedures f or using each special mode ar e not explaine d.) Each special mode has its own settings and steps, however, the basic procedure is the same fo[...]

70 SELECTING A SPECIAL MODE The procedure for se lecting a special mode for fax is explained below. The settings that m ust be selected vary fo r each special mode, however, the genera l procedure is the same. The procedure for er asing shadows at the edges of the imag e when sending a fax is explained below as an example. 1 Place the originals. Wh[...]

71 CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Sending the left and right pages of a bound document as two separate pages (Dual Page Scan) Sending two original pages as a single page (2in1) Sending the front and reverse sides of a card as a single page (Card Shot) Use this function to eras e peripheral shadows that occur when faxing[...]

72 Sending a large number of pages as a single transmission job (Job Build) Sending a fax directly from a computer (PC-Fax) The machine also has these functions • Forwarding a received fa x to a network address (Inboun d Routing Settings) ☞ Operation Guide "FAX RECEPT ION" in "4. FACSI MILE" • Sending a fax at a specifie d[...]

Scanning Scanning 73 This section explains the uses of the net work scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the ne twork scanner function are intro duced. The Internet fax expansion kit is requi red to use the Internet fax functio n. X NETWORK SCANNER FUN CTION . . . . . . . . .[...]

74 NETWORK SCANNER FUNCTION The network scanner fun ction of the machine ca n be used to transm it scanned images by a variety of methods. The network scanner func tion has the following modes. • Modes that can be used will vary depending on your model and the ex pansion kits that are installed. • The explanations in t h is manual are centred o[...]

75 BASE SCREEN OF SCAN MODE Press the [IMAGE SEND] key in the op eration panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Mode Switch] key. Select various scan settin gs in the base screen. (1) [Mode Switch] key Use this key to change the mode of the image send function. (2) [Job Detail Settings] key Touch [...]

76 SCANNING AN ORIGINAL The basic operation for sca nning is explained below. This section explains how to send a scann ed file by e-mail. 1 Press the [IMAGE SEND] key. The base screen of sca n mode appears. 2 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 3 Select settings in the touc[...]

77 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image t y pe settings can be selected as appr opriate for the original. The procedure fo r darkening the exposure and sett ing the or iginal image type to "Text/Prtd. Phot o" is explained below. 1 Place the originals. When using the d ocument glass, place the original [...]

78 CHANGING THE RESOLUTION You can select the resolution as app ropriate for the original type. This section explains how to set t he resolution to "300 X300dpi", which creates a clearer image than the default resolution. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 2 Sel[...]

79 CHANGING THE FILE FORMAT The file format (file type and compr ession method) for se nding a scanned image is spec ified when the destinatio n is stored in a o ne-touch key; however, you can change the format at t he time of transmission. The procedure for se nding a scanned image in full colour TIFF format is explained below. 1 Place the origina[...]

80 STORING A DESTINATION The procedure fo r storing e-mail addresses in o ne- touch keys for Scan to E-mail is explained below. Stored e-mail addresses ca n be retrieved quickly and easily. If you frequently send ima ges to the same group of destinations, tho s e destinations can be stored as a gro up. To store destinations fo r the other modes of [...]

81 The items in the above step must be entered. For de tails on items entered, see "7. SYST E M SETTINGS" in the Operation G uide. When sending the sa me document or image to multiple de stinations, it is convenient to stor e a destination group. For details on storing gro ups, see "7. SYSTEM SETTINGS" in the Operation Guide. St[...]

82 CONVENIENT TRANSMISSION METHODS One-touch sending, r esending, and other convenient tran smission functions that make it easy to send an image are available. One-touch key A destination sto red in a one-touch key can be re trieved by a simple touch of the key. Resending The [Resend] key can be touche d to send an image to one of the most recent [...]

83 Search number sending When you store an individual key or a g r oup key, a 3-digit search numbe r is assigned to the key. You can select a dest ination using the key and the 3-digit search num ber. To check a search number, prin t the appropriate list in the sending address list menu in the system settings. (1) Touch the key. (2) Enter the 3-dig[...]

84 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to mult iple scan mode, Internet fa x mode, and fax mode destinations in a single operation. If you frequently send images to th e same group of destinations, it is recommende d that you store those destinations as a grou p in a one-touch key. The[...]

85 SPECIAL SCAN MODES The special modes can be used f or a vari ety of special-purpose scan send jobs. The following pages show the type s of scan send jobs that can be performed. (The proce dures for using each special mode ar e not explaine d.) Each special mode has its own settings and steps, however, the basic procedure is the same for all mode[...]

86 SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the sam e. The procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an exa[...]

87 CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Scanning an original as two separate pages (Dual Page Scan) Whitening faint colours in the image (Suppress Background) Scanning both sides of a card onto a single page (Card Shot) Use this function to eras e peripheral shadows that occur when sca nning books and other t[...]

88 Scanning many original s at once (Job Build) Sending two pages as a single page (2in1) The machine also has these functions For detailed information on each of these function s, see "SPECIAL MODES" and "INTERNET FAX RECEPTION FUNCTIONS" in "5 . SCANNER / INTERNET FAX" in the Operation Guide. • Sending an image at [...]

Document filing Document filing 89 The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be cal led up and used whenever needed. This section introduces several of th e document filing functions. X DOCUMENT FILING . . . . . . . . . . . . . . . . . .[...]

90 DOCUMENT FILING The document filing function a llows you to save the document image of a copy or image send jo b, or the data of a print job, as a file on the ma chine's hard drive. The stored f ile can be retrieved and prin ted or transmitted as ne eded. Uses of the document filing function Files that y ou want to store for later use Store[...]

91 The document filing function is convenient in these situations Features that make the document filing function eve n m ore convenient When user authentica tion is enabled, "My Folder" can be specifie d in the user information of the users. When a user retrieves a stored file , "My Folder" appears first, saving the user the tr[...]

92 QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Qui ck File" while copying is explained below . Quick File is the easiest way to save a file using the document filing funct ion. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 2 Select settings in[...]

93 APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copy ing is explained below. Unlike Quick File, a file name, user name, and folder can be specif ied when saving a file. 1 Place the originals. When using the d ocument glass, place the original with the side to be scanned face down. 2 [...]

94 Select settings in the touch panel. (Continued) (7) Touch the [User 1] key. (8) Touch the [OK] key. (9) Touch the [OK] key. 3 Set the number of copies and then press the [COLOUR START] key or the [BLACK & WH ITE START] key. The file is stored o n the hard drive at the same time as the copy is mad e. User Name Name 1 User 1 file-01 File Name [...]

95 SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, print , or send job. The procedure for st oring a document in the main folder is explained be low. 1 Press the [DOCUMENT FILING] key. The base screen of do cument filing mode appears. 2 Place the originals. When using the d ocument glass, place the original w[...]

96 PRINTING A SAVED FILE You can retrieve a file stor ed by document filing and pr int or transm it the file. This section explains how to retr ieve and print a file stored in the main folder. 1 Press the [DOCUMENT FILING] key. 2 Select the file in the touch panel and print it. (1) Touch the [File Folder] k ey. When the [File Folder ] key is touche[...]

System settings System settings 97 The system settings let you adjust the operation of the machine to suit the needs of your workplace. This sectio n briefly introduces several of the system settings. For detailed explanatio ns of the system settings, see "7. SYSTEM SETTINGS" in the Oper ation Guide. X SYSTEM SETTINGS . . . . . . . . . . [...]

98 SYSTEM SETTINGS The date and time can be set, fax and scan destinations c an be stored, document filing folder s can be c reated, and various other se ttings related to the operation of the mach ine can be configured in the system settings screen. The procedure for op ening the system settings screen and the items in the screen a re explained be[...]

99 System settings (administrator) The system settings (administra t or)* are system settings th at can only be configured by the administrator of th e machine. To con figure these settings, the a dministrator passwo r d must be entered. However, when user authentica tion is enabled, users who log in with certai n user rights may be able to confi g[...]

100 SYSTEM SETTINGS MENU T otal Count System Settings Entering Administrator's Pass word Clock Adjust Display Contrast Device Count Job Count All Custom Setting List Printer T est Page Sending Address List Document Filing Folder List T ray Settings Paper T ype Registration A uto T ray Switching Custom Size Registration (Bypass) Direct Address/[...]

101 Image Send Settings Operation Settings Default Displa y Settings Address Book Default Selection Own Name and Destination Set Initial Resolution Setting Default Exposure Settings Must Input Next Address K ey at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Ke ys Displayed Setting The Number of Direct Address [...]

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T r oub leshooting T r oub leshooting 103 This sections co ntains answ ers to fr equently asked question s and explains how to remove pape r misfeeds. X FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . 104 X REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . 108 mx2301_ex_qck.bo ok 103 ページ ２００９年８ 月７日?[...]

104 FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure fo r making a copy of a payment slip or other non-stand ard size original is explained below. The "Centring" special mo de of copy mode can be selected to position the copied image in the centre of the paper. (2 5 432) mm X Y 200 150 Original (2 5 2[...]

105 Pri n ting on a n e nv e l o pe The proc edure fo r printi ng on an env elope is explain ed belo w. Only the name and addr ess sid e of an envelope can be printed on. It is r ecommend ed that you do a test print to check the pri nt resul t before using an env elope. Type Size Fixed Paper Side Disable Duplex Bypass Tray Disable Staple Disable Pu[...]

106 Changing the paper size used for a print job When the size of pa per specified for a print job is not loaded in any of t he machine's pape r trays, follow the steps below to change the paper size. P aper Empty Computer01 020 / 000 Paper Empty Copy 020 / 000 W aiting 1234 56789 0 001 / 000 W aiting Detail Spool Complete Stop/Delete Print Jo[...]

107 Adjusting the volume of the ringer If the ringin g sound made when the machine r eceives a fax is too loud or too soft, follow th e steps belo w to adjust the volume. The fax ringer volume is adjusted in the system settings (administrator). Press the [SYSTEM SETTINGS] key on the operation panel, touch [Image Send Settings] - [ Fax Settings] - [[...]

108 REMOVING MISFEEDS When a paper misfeed occurs, the mess age "A misfeed has occurred." will app ear in the touch panel and printing and scanning will stop. In this event, touc h the [Information] ke y in the touch panel. When the key is touched, instructions for removing the misfe ed will appear. Follow the instructions. When the misfe[...]

109 Please note • For information on your operating system, please refer to your opera ting system manual or th e online Help function. • The explanations of scre ens and procedu res in a Windows enviro nment are primarily for Windows Vista ® . The screens may vary depending on the version of the operating system or th e software application. [...]

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About the colour adjustments menu Images depicting "Colour Adjustments" in the special modes of copy mode are shown below. For details on "Colour Adjustments", see "[Colour Adjustments] KEY" in "2. COPIER" in the Operation Guide. RGB Adjust Sharpness Suppress Background Colour Balance Brightness Intensity Gre[...]

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