Sharp MX-4100N manual

MODEL: F axing Using the f ax function. Bef ore using the machine Functions of the machine and procedures f or placing originals and loading paper . Copying Using the cop y function. Printing Using the printer function. Scanning Using the scan function. Document filing Storing jobs as files on the hard drive. System settings Configuring settings to[...]

OPERATION MANUALS A ND HOW TO USE THEM 3 printed manuals and a manual in PDF format are provided with the machine. Printed manuals T o send a scanned image T o use Inter net f ax Scanning (page 79) Quic k Star t Guide (this manual) Software Setup Guide / Sharpdesk Installation Guide T o lear n the par ts of the machine and how to use them T o load [...]

1 Manuals in PDF format Con venient methods for using the Operation Guide The first page contains a regular table of contents as w ell as an "I want to ..." table of contents. "I want to ..." lets y ou jump to an explanation based on what y ou want to do . F or e xample, "I use the copier function often, so I'd like to[...]

2 CHECKING THE IP ADDRESS To check the IP address of the ma chine, print out the all custom setting list in the system settings. 1 Press the [SYSTEM SETTINGS] key. 2 Select the all custom setting list in the touch panel. (1) Touch the [List Print (User)] key. (2) Touch the [Print] key to the right of "All Custom Setting List". The IP addr[...]

3 ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-i n Web server can be accessed from a Web browser on your computer. Opening the Web pages Downloading the Operation Guide The Operation Gu ide, which is a more detailed manual, can b e downloaded from the machine's Web pa ges. Access [...]

4 TABLE OF CONTENTS CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

5 BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 0 SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 CHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . . . . [...]

6 DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . . . . . . . . .[...]

Bef ore using the mac hine Bef ore using the mac hine 7 This section provides general informa ti on about the machine, includ ing the names and functions of the par ts of th e machine and its periph eral devices, and the procedure s for placing originals an d loading paper. X PART NAMES AND F UNCTIONS . . . . . . . . . . . . . . . . . . 8 X OPERATI[...]

8 PART NAMES AND FUNCTIONS (1) Automatic document feeder This automatically feeds a nd scans multiple origin als. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals i n this tray when u sing the automatic document feeder. (3) Operation panel (4) Output tray (centre tray) Copy jobs and print jobs are[...]

9 (13) Document glass This is used to scan books and other originals that cannot be scanned u sing the automatic document feeder. (14) Keyboard* This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel. Use the keyboard to enter a password, file name, or other text. (15) Main power switch T[...]

10 OPERATION PANEL JOB ST A TUS IMAGE SEND HOME PRINT READ Y D ATA D ATA LINE SYSTEM SETTINGS Colour Mode Special Modes Plain 2-Sided Copy Output File Copy Ratio Copying 100% 1. A4 2. A4R 3. B4 4. A3 Original Paper Select Auto A4 Plain Auto Job Status MFP Status 020/015 005/000 010/000 010/000 Copying Waiting Waiting Waiting A4 Full Colour Exposure[...]

11 LOGOUT Main power indicator [CLEAR ALL] key Press this ke y to redo an operation from the beginning. All settings will be cleared and operation will return to the initial state. [ST OP] key Press this ke y to stop a copy job or scanning of an original. Numeric keys These are used to enter the number of copies, f ax numbers, and other numbers. [L[...]

12 USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy ope ration. The layout and functions of the touch keys are exp lained below. Using general keys (1) When the displayed screen is one of two or more screens, use the keys to switch through the screens. (2) When a checkbox is touched, a checkmark will appear t[...]

13 Checking the status of the machine The touch panel has a key for checking th e status of the machine. Colour Mode Special Modes Plain 2-Sided Copy Output File Quick File Copy Ratio Copying 100% 1. A4 2. A4R 3. B4 4. A3 Original Paper Select Auto A4 Plain Auto A4 Full Colour Exposure Auto A4 IMAGE SEND DOCUMENT FILING COPY Ready to scan for copy.[...]

14 USER AUTHENTICATION When user authenticati on is enabled in the syst em settings, you must lo g in before u sing the ma chine. User authentication is initially disabled. When you have finished using th e machine, log out. User authentication methods There are two meth ods for performin g user authentication: logi n by user number an d login by l[...]

15 HOME SCREEN When the [HOME] key is pressed on the op eration panel, the home screen ap pears in the touch panel. (1) [My Menu] key Touch this to move to the second home screen. (2) Mode select keys Use these keys to switch between copy, image send, document filing, and Sharp OSA mod es. (3) Title This shows the title of the home screen . (4) Sho[...]

16 IMAGE CHECK FUNCTION (PREVIEW) The image check function allows you to vie w scanned images and received faxes on the touch pane l. Convenient uses of image check You can view images scanned for copying, fax / image send, and Scan to HDD of document filing. This allows you to check the effect of special modes and correct pr ob lems before copying[...]

17 PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually fe eding each o riginal. For originals tha t cannot be scanned using the au toma tic document feed er, such as a book or a documen t with notes attached, use the document glass. Using the automatic docu[...]

18 CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals: • Operation Guide, "P aper Tray Settings" in "7. SYSTEM SE TTINGS" • Safety Guide, "SPECIFICATIONS" Print side face up or face down Pap[...]

19 Loading paper in a tray To change the paper in a tra y, load the desired paper in th e tray and then chan ge the tray settings in the machin e to specify the loaded paper. The proced ure for changing th e tray paper size is explained below. As an example, the paper in tray 1 is changed from B4 (8 -1/2" x 14") size plain paper to A4 (8-[...]

20 Changing the tray settings When you change the paper in a tray, the tray settings in th e system settings must also be changed. 1 Press the [SYSTEM SETTINGS] key. 2 Configure the tray setti ngs in the touch panel. (1) Touch the [Paper Tray Settings] key. (2) Touch the [Tray Settings] key. (3) Touch the [Change] key in "T ray 1". (4) Se[...]

21 Loading paper in other trays Bypass tray Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation. Only the address side of en velopes can be printed on. Place en velopes with the address side face down. Special types of paper that cannot be loaded in other trays can be loaded in the b ypass tray . For detaile[...]

22 Large capacity tray The paper size of tray 5 can only be ch anged by a service technician. Gently pull out the paper tra y . Insert the paper with the print side face down. Fan the paper well bef ore inser ting it. Otherwise, multiple sheets ma y feed at once and cause a misfeed. Insert the paper and then g ently push the tray into the mac hine.[...]

Cop ying Cop ying 23 This section explains the basic proced ures for using the copier function . This section also introduces the various types of copying that can be performed using the special mode s. X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 24 X MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 X 2-[...]

24 BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen. (1) [Colour Mode] key Touch this key to change the colou r mode. (2) Output display When one or more output functions such as sort, group, staple sort, or saddle stitch have been selected, this shows the[...]

25 MAKING COPIES This is the most basic procedure for ma king copies. 1 Touch the [COPY] key. The base screen of copy mode appears. 2 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. 3 Set the number of copi es and then press the [COLOUR START] key or the [BLACK & WHITE START] key. 1[...]

26 2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the b other of manually turnin g the originals over and re-inserting them. This section explains how to copy 1-sided origin als onto both sides of the paper. 1 Place the originals. 2 Select settings in the touch panel. ([...]

27 COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab pa per. This section explains how to load A4 heavy paper in the bypass tray. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. 2 Insert paper in the bypass tray[...]

28 Selecting a tray Select settings in the touch panel. (Continued) (4) Touch the [Auto-AB] key. (5) Touch the [OK] key. (6) Touch the bypass tray key. (7) Touch the [OK] key. 4 Set the number of copi es and then press the [COLOUR START] key or the [BLACK & WHITE START] key. To select paper, touch the [Paper Select] key or the image of the mach[...]

29 MAKING COLOUR COPIES (Colour Mode) When colour and black & white originals are mixed together, you can have the machine automatically detect whether each original is colour or black & white and make each copy accord ingly. The procedure for co pying with the colour mode set to "Auto" for automatic detection of colour and black [...]

30 SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. 2 Select settings in the touch pa[...]

31 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can co py an original o nto any size o f paper us ing automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 pa per. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. 2 Select setti[...]

32 3 Set the number of copies. 4 Press the [COLOUR ST ART] key or the [BLACK & WHITE START] key. Correct sets Cancel copying Cancel scanning[...]

33 ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise ad justment of the co py size, you can select a pr eset ratio and/or adjust the ratio in increments of 1%. As an example, this section explai ns how to reduce the image to 55%. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. [...]

34 3 Set the number of copies. 4 Press the [COLOUR ST ART] key or the [BLACK & WHITE START] key. Correct sets Cancel copying Cancel scanning[...]

35 INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printi ng, you can temporarily in terrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run. 1 Touch the [Interrupt] key while the machine is printing. The [Interrupt] key appears in the ba se [...]

36 STORING COPY OPERATIONS (Job Programs) You can store a group of copy settings. The setti ngs can be retrieved and used whenever needed. When you frequently u se the same group o f settings, this saves you the trouble of manually selecting the settings each time you need to use them. Storing a job program Using a job program 1 Press the [#/P] key[...]

37 Deleting a job program 2 Touch the key of the de sired job program. After selecting the job program, set the num ber of copies and press the [COLOUR START] key or [BLACK & WHITE START] key to begin copying. 1 Press the [#/P] key ( ). 2 Select settings in the touch panel. (1) Touch the [Store/Delete] tab. (2) Touch the key of the job program [...]

38 SPECIAL MODES The special modes can be used for a variety of special-p urpose copy jobs. This section introduces the types of copies that can be made with the spe c ial modes. (The procedures for using each special mode are no t explained.) Each special mode has its own settings and steps, howev er, the basic procedu re is the same for all modes[...]

39 SELECTING A SPECIAL MODE The procedure for selecting settings fo r "Adding margins (Ma rgin Shift)" is explained below as an example . Although the specific settings for each spe cial mode vary, the genera l procedure is the same. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face[...]

40 CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Erasing peripheral shadows (Erase) Copying each facing page of a bound document (Dual Page Copy) Making copies in pamphlet format (Pamphlet Copy) Use this function to shift the image on the copy to create binding ma rgins. This function is convenie nt when you will be binding the copies wit[...]

41 Copying a large number of originals at once (Job Build) Using two machines to ma ke a large number of copies (Tandem Copy) Using a different paper type for covers (Covers/Inserts) Adding inserts when copying on transparency film (Transparency Inserts) A stack of or iginals higher than the indicator line on the automatic document feeder cannot b [...]

42 Copying multiple pages onto one sheet of paper (Multi Shot) Copying a pamphlet (Book Copy) Copying captions onto tab paper (Tab Copy) Copying both sides of a card onto one sheet of paper (Card Shot) Use this function to copy two or four original pages onto one sheet of paper. Use this function to copy a bo ok, pamphlet, or other bound origina l.[...]

43 Printing the date or a stamp on copies (Stamp) Repeating photos on a copy (Photo Repeat) Creating a large poster (Multi-Page Enlargement) Inverting the image (Mirror Image) Use this function to pr int the date, a stamp, the page number, or text on copies. In addition, specific text can be added to a copy as a watermark. A colour can be se lected[...]

44 Copying an A3 size origin al without cutting off the edges (A3 Full Bleed) Copying in the centre of the paper (Centring) Reversing white and black in a copy (B/W Reverse) Adjusting red/green/blue in copies (RGB Adjust) Adjusting the sharpness of an image (Sharpness) Use this featur e to ma ke a full-size copy of an A3 or iginal on A3W paper so t[...]

45 Whitening faint colours in copies (Suppress Background) Adjusting the colour (Colour Balance) Adjusting the brightness of a copy (Brightness) Adjusting the intensity of a copy (Intensity) Checking copies before printing (Proof Copy) Checking the number of scanned original sheets before copying (Original Count) Use this function to suppress light[...]

46 Copying originals that are different sizes (Mixed Size Original) Copying thin originals (Slow Scan Mode) For example, even when a B5 origin al is mixed in with A4 originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper. This funct[...]

Printing Printing 47 This section explains the basic procedure for printing using the printer driver of the machine. The settin gs that can be selected in the printer driver are also introduced. The explanations of screens and pr ocedures are primar ily for Windows Vista ® in Windows ® environments, and Mac OS X v10.4 in Ma cintosh environments. [...]

48 PRINTING This section explains the basic proced ures for printing. The following example explain s how to print a A4 size do cument from WordPad , which is a standard accessory program in Windows. To install the printer driver and configure settin gs in a Windows environm ent, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Set[...]

49 3 Select print settings. (1) Click the [Paper] tab. (2) Select [A4]. (3) Click the [OK] button. 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button. (1) (3) (2)[...]

50 Using printer driver help When selecting settings in the printer driver pr operties wi ndow, you can disp lay Help to view explanations of the settings. (Only in Windows) 1 Open the printer dr iver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. In Windows 2000, the [Prefer ences] button does [...]

51 The following example explain s how to print an A4 size document from "TextEdit" ("Sim pleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printe r. To install the printer dr iver and configure [...]

52 Printing a file 1 Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. In Mac OS 9, select [Print] from the [File] menu of SimpleText. 2 Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. [...]

53 CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you canc el be fore printing actually begins. 1 Press the [JOB STATUS] key. 2 Select settings in the touch panel. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [ Spool] or [Job Queue]. Touch this key to change modes. The selected mode will be highlighted.[...]

54 SELECTING PRINT SETTINGS To use the print funct ion of the machine, the settings in the print er driver propertie s window must be config ured. See "PRINTING" (page 48) fo r the procedure for op eni ng the printer d river propert ies window and the ba sic procedure for pr inting. The procedure for selecting settings in the pr inter dri[...]

55 The procedure for selecting pr inter driver settings is expl ained below using "Printing multiple images on on e page (N-Up Printing)" as an example. This function reduces the size of each page to let you pr int multiple p ages on one she et of paper. The example of printing two pa ges on one she et of paper with borderlines is explain[...]

56 CONVENIENT PRINTER FUNCTIONS Printing on both sides of th e paper (2-sided printing) Fitting the print image to th e paper (Fit To Paper Size) Printing multiple images on one page (N-Up Printing) Stapling printed pages (Staple) Use this function to print on both sides of the paper. You can u se 2-sided printing to reduce the number of prin ted s[...]

57 Punching holes in output (Punch) Printing a colour image in greyscale (Black and White Print) The machine also has these functions For information on each of these functions, see "CONVE NIENT PRINTING FUNCTIONS" in "3. PRINTER" in the Operation Guide. Convenient funct ions for creating pa mphlets and posters • Creating a pa[...]

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F axing F axing 59 This section explains the basic procedures for using the fax function of the machine . In addition, specia l modes th at can be used with the fax function are introd uced. The facsim ile expans ion kit is requ ired to use the fax fun ction. X BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . 60 X SENDING A FAX . . . . . . .[...]

60 BASE SCREEN OF FAX MODE Touch the [IMAGE SEND] key in the touch panel to open t he base screen of fax mode. If the fax screen does not appear, touch the [Fax] tab. Select fax settings in the base screen. (1) Send mode tabs Use these tabs to cha nge the mod e of the image se nd function. To swi tch to fax m ode, touch th e [Fax] tab. (2) [Address[...]

61 SENDING A FAX The basic procedure for sending faxes is ex plained be low. In fax mode, colour originals are sent as black an d white images. 1 Touch the [IMAGE SEND] key. The base screen of fax mode appear s. If the fax screen does not appear, touch the [Fax] tab. 2 Place the originals. When using the document glass, place the origin al with the[...]

62 CHANGING THE SIZE OF A FAX The size of the original and the tra nsmission size can be specified befo re transmission. This is convenient when faxing an origin al that is small and difficult to read. The procedure for faxing bo th sides of an A4 original at A3 size is explained be low. 1 Place the originals. When using the document glass, place t[...]

63 3 Enter the fax number of the first destination. 4 Press the [BLACK & WHITE START] key. Correct a mistake Cancel scanning[...]

64 CHANGING THE EXPOSURE The exposure can be change d as appropria te fo r the darkne ss or lightness of the original. The following example explains how to darken light colours in an original to make the image clearer. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. 2 Select settings[...]

65 CHANGING THE RESOLUTION The resolution can be selected to ma tch the characteristics of the or iginal, such as text or photo, the size of the text, and the darkness of th e image. The following ex ample explains h ow to set the re solution to [Fine] and [Ha lf Tone] when sending an original with small text. 1 Place the originals. When using the [...]

66 STORING A FAX NUMBER Storing an individual key You can store fax numbers in one- touch keys. Stored fax numbers can be retrieved quickly and e asily. If you frequently send faxes to th e same group of fax machines, the numbers of those fax machines can be stored as a gro up (multiple fax numbers can be stored in one key). 1 Press the [SYSTEM SET[...]

67 The items in the above step must be entered . For details on items entered, see "7. SYST EM SETTINGS" in the Operation Guide. When sending the same document or image to multiple destin ations, it is convenient to store a destination group. For details on storing gro ups, see "7. SYSTEM SETTINGS" in the Operation Guide. Select[...]

68 FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot pri nt because it is out of paper or out of toner, received faxes can be forwar ded to another fax machine. To use this function, the fax number of the destination machine must be sto red in "Set the Telephone Number for Data Forwarding" in the system settin gs (admin[...]

69 CONVENIENT DIALLING METHODS Easy to use one-touch keys an d the resend function can be used to prevent diallin g errors and save time. One-touch keys A fax number stored in a one- touch key can be retrieved by a simple touch of the key. A one-touch key for a gro up can be selected to automatically tr ansmit to each of the destinations stored in [...]

70 Resending The [Resend] key can be touched to transm it to one of th e eight m ost recent destinations used for tr ansmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key fo r a group. Speed dialling When you store an individual key or a group key, a 3-digit search number is ass igned to the key. Y[...]

71 Dialling using the speaker When the speaker is used to dial, fax transmission is st arted after the number is dialled and the connection is established. If a person an swers, you will be able to hear his or he r voice, but you will not be able to speak. Touch the [Speaker] key. You will hear the dial ton e through the machin e's speaker. Di[...]

72 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same d ocument/im age can be sent to multip le fax mode , scan mode, and Internet fax mode destinations in a single operatio n. If you frequently send documents/images to the same grou p of destinations, it is recommended that you sto r e th ose destinations as a group in[...]

73 Select settings in the touch panel. (Continued) (5) Check the destinations and then touch the [OK] key. To delete a dest ination, touch the key of the dest ination that you wish to delete . A message will appear to confirm the deletion. Touch th e [Yes] key. 4 Press the [BLACK & WHITE START] key. To 1 1 0123456789 CCC CCC Cc Address Review O[...]

74 SPECIAL FAX MODES The special modes can be used for a variety of special-p urpose fax transmission jobs. The following pages sh ow the types of fax transm issions that can be performed. (The pr ocedures for using ea ch special mode ar e not explaine d.) Each special mode has its own settings and steps, howev er, the basic procedu re is the same [...]

75 SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below. The settings that must be selecte d vary for each special mo de, however, the gene ral procedure is the sam e. The procedure for er asing shadows at the ed ges of the imag e when sending a fa x is explained below as an example. 1 Place the originals. [...]

76 CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Sending the left and right pages of a bound document as two separate pages (Dual Page Scan) Sending two original pages as a single page (2in1) Sending the front and reverse sides of a card as a single page (Card Shot) Use this function to eras e peripheral shadows that occur when faxing[...]

77 Sending a large number of pages as a single transmission job (Job Build) Sending a fax directly from a computer (PC-Fax) The machine also has these functions • Forwarding a received fax to a ne twork address (Inbound Routing Settings) ☞ Operation Guide "FAX RECEPT ION" in "4. FACSIMILE" • Sending a fax at a specified ti[...]

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Scanning Scanning 79 This section explains the uses of the network scanner function and the basic procedure for using scan mode . In addition, special modes that ca n be used with the ne twork scanner function are intro duced. The Internet fax expa nsion kit is required to use the Internet fax function. X NETWORK SCANNER FUN CTION . . . . . . . . .[...]

80 NETWORK SCANNER FUNCTION The network scanner function of the machin e can be used to transm it scanned images by a variety of metho ds. The network scanner function has the following mod es. • Modes that can be used will vary depending on your model and the ex pansion kits that are installed. • The explanations in this manual are centr ed on[...]

81 BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch panel to open the base scre en of scan mo de. If the scan scre en does not appear, touch the [Scan] tab. Select various scan settin gs in the base screen. (1) Send mode tabs Use these keys to change the mode of the image send function. To switch to scan mode, touch the [Scan] tab. [...]

82 SCANNING AN ORIGINAL The basic operation for scanni ng is explained below. This section explains how to send a scanned file by e- mail. 1 Select settings in the touch panel. (1) Touch the [IMAGE SEND] key. (2) Touch the [Scan] tab. The base screen of scan mode ap pears. 2 Place the originals. When using the document glass, place the origin al wi[...]

83 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type se ttings can be selected as appropriate for the origina l. The procedure for darken ing the exposure and setting the or iginal image type to "Text/Prtd. Photo" is explained below. 1 Place the originals. When using the document glass, place the origin al wit[...]

84 CHANGING THE RESOLUTION You can select the resolution as appro priate for the original type. This section explains how to set the resolution to "3 00 X300dpi", which cr eates a clearer imag e than the default resolution. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. 2 S[...]

85 CHANGING THE FILE FORMAT The file format (f ile type and compression me thod) for send ing a scanned image is specifie d when the destination is stored in a one-touc h key; however, yo u ca n change the format at th e time of transmission. The procedure for send ing a scanned image in fu ll colour TIFF format is explain ed below. 1 Place the ori[...]

86 STORING A DESTINATION The procedure for sto ring e-mail addresse s in one- touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be r etrieved quickly and easily. If you frequently send images to the sa me group of desti nations, thos e destinations ca n be stored as a grou p. To store destinations for the othe r modes of[...]

87 The items in the above step must be entered . For details on items entered, see "7. SYST EM SETTINGS" in the Operation Guide. When sending the same document or image to multiple destin ations, it is convenient to store a destination group. For details on storing gro ups, see "7. SYSTEM SETTINGS" in the Operation Guide. Select[...]

88 CONVENIENT TRANSMISSION METHODS One-touch sending, r esending, and other convenien t tran smission functions that make it easy to send an image are available. One-touch key A destination stored in a one-tou ch key can be retrieved by a simple tou ch of the key. (1) Touch the [Address Book] key. (2) Touch the key in which the desired destination [...]

89 Resending The [Resend] key can be touched to send a n image to one of the most recent 8 transm ission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key fo r a group. Search number sending When you store an individual key or a group key, a 3-digit search number is ass igned to the key. You [...]

90 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode, Inte r net fax mode, and fa x mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recomme nded that you store those destinations as a group in a one- touch key. The[...]

91 SPECIAL SCAN MODES The special modes can be used for a vari ety of special-purpose scan send jobs. The following pages show the types of scan send jobs th a t can be performed. (The procedur es for using each special mode ar e not explaine d.) Each special mode has its own settings and steps, howev er, the basic procedu re is the same for all mo[...]

92 SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colours in the image (Suppress Background)" is expla i ned here as an ex[...]

93 CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Scanning an original as two separate pages (Dual Page Scan) Whitening faint colours in the image (Suppress Background) Scanning both sides of a card onto a single page (Card Shot) Use this function to eras e peripheral shadows that occur when scannin g books and other t[...]

94 Scanning many original s at once (Job Build) Sending two pages as a single page (2in1) The machine also has these functions For detailed information on each of these function s, see "SPECIAL MODES" and "INTERNET FAX RECEPTION FUNCTIONS" in "5. SCANNER / INTERN ET FAX" in the Operation Guide. • Sending an image at [...]

Document filing Document filing 95 The document filing function is used to store the document or print image on the hard drive when performin g a copy, print, or other job. A sto red file can be cal led up and used whenever needed. This section introduces several of the document filing fun ctions. X DOCUMENT FILING . . . . . . . . . . . . . . . . .[...]

96 DOCUMENT FILING The document filing function a llows you to save the document image of a copy or image send jo b, or the data of a print job, as a file on the machine's hard dri v e. The stored file can be retrieved and printed or transmitted as need ed. Uses of the document filing function Files that y ou want to store for later use Store [...]

97 The document filing function is convenient in these situations Features that make the doc ument filing function even more convenient When user au thentication is enabled, "My Folder " can be specified in the user information of the users. When a user retrieves a stored file, "My Folder" ap pears first, saving the user the tro[...]

98 QUICKLY SAVING A JOB (Quick File) As an example, the procedur e fo r using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. 2 Select settings in [...]

99 APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure fo r usin g "File" while copying is explained b e low. Unlike Quick File, a file name, user name, and folder can be specified when saving a file. 1 Place the originals. When using the document glass, place the origin al with the side to be scanned face down. [...]

100 Select settings in the touch panel. (Continued) (7) Touch the [User 1] key. (8) Touch the [OK] key. (9) Touch the [OK] key. 3 Set the number of copi es and then press the [COLOUR START] key or the [BLACK & WHITE START] key. The file is st ored on th e hard driv e at the sa me time as the copy is made. Main Folder User 1 User 3 User 5 User 7[...]

101 SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without perfor ming a copy, print, or send job. The procedure for storing a document in the main folder is explained be low. 1 Touch the [DOCUM ENT FILING] key. The base screen of docume nt filing mode appears. 2 Place the originals. When using the document glass, place the origin al [...]

102 PRINTING A SAVED FILE You can retrieve a file stor ed by document filing and pr int or transm it the file. This section explains how to retrieve an d print a file stored in the main folder. Select the file and print it. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Main Folder] key. (3) Touch the key of the file that you wish to retrieve.[...]

System settings System settings 103 The system settings let you adjust the operation of the machine to suit the needs of your workplace. This sectio n briefly introd uces several of the system settings. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS" in the Oper ation Guide. X SYSTEM SETTINGS . . . . . . . . . .[...]

104 SYSTEM SETTINGS The date and time can be set, fax and scan destinations c an be stored, document filing folder s can be created, and various other settin gs related to the operati on of the machine can be configured in the system settings screen. The procedure for openin g the system settings scr een and the items in the scree n are explained b[...]

105 System settings (administrator) The system settings (adminis trator)* are system settings th at can onl y be configured by the administrato r of the machine. To con figure these settin gs, the administrator p assword must be entered. However, when user authentication is enab led, users who log in with certain user righ ts may be able to configu[...]

106 SYSTEM SETTINGS MENU User Information Print Disabling of Clock Adjustment T otal Count System Settings Entering Administrator's Pass wor d Ke yboard Select Clock Adjust Device Count Job Count All Custom Setting List Printer T est Page Sending Address List Document Filing Folder List T ra y Settings Paper T ype Registration Auto T ray Switc[...]

107 Image Send Settings Operation Settings Other Settings Default Displa y Settings Address Book Default Selection Initial Resolution Setting Default Exposure Settings Must Input Next Address K ey at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Ke ys Displayed Setting The Number of Direct Address Ke ys Displaye[...]

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T r oub leshooting T r oub leshooting 109 This sec tions contain s answer s to fr equently asked questions an d explains how to remove paper misfe eds. X FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . 110 X REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . 114[...]

110 FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a co py of a payment slip or other non-standar d size original is explained below. The "Centring" special mode of co py mode can be selected to position the copied image in the centre of the paper. (25-432) mm 200 X Y 150 Or igi na l Si z[...]

111 Printing on an envelopes The procedure for printing on an envelope is explained below. Only the name and address side of an envelo p e can be printed on. It is recommended that you do a test print to check the print result before using an envelope. Type Size Fixed Paper Side Disable Duplex Paper Property Bypass Feeding Approved Job Disable Stap[...]

112 Changing the paper size used for a print job When the size of pape r specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. P aper Empty Computer01 020 / 000 Paper Empty Copy 002 / 000 Waiting 1234567890 001 / 000 Waiting Detail Spool Complete Stop/Delete Print Job Job [...]

113 Adjusting the volume of the ringer If the ringing sound mad e when the machine receives a fax is too lo ud or too soft, follow the steps belo w to adjust the volume. The fax ringer volume is adjusted in the system settings (admini strator). Press the [SYSTEM SETTINGS] key on the operatio n panel, touch [Image Send Settings] - [ Fax Settings] - [...]

114 REMOVING MISFEEDS When a paper misfeed occurs, the mess age "A misfeed has occurred." will app ear in the touch panel and printing and scanning will stop. In this event, touc h the [Information] ke y in the touch panel. When the key is touched, instructions for removing the misfe ed will appear. Follow the instructions. When the misfe[...]

115 Please note • For information on your operating system, please refer to your operating system manual or the online Help function. • Th e explanations of scre ens and procedure s in a Windows enviro nment are primarily for Windows Vista ® . The screens may vary depending on the version of the operating system or th e software application. ?[...]

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About the colour adjustments menu Images depicting "Colour Ad justments" in the special modes of copy mode are shown below. For details on "Colour Adjustments", see "[Colour Adjustments] KEY" in "2. COPIER" in the Operation Guide. RGB Adjust Sharpness Suppress Background Colour Balance Brightness Intensity Gr[...]

PRINTED IN FRANCE TINSE4335GHZZ MX-4100N MX-4101N MX-5000N MX-5001N Quic k Star t Guide Quic k Star t Guide[...]