Sharp MX-FXX1 manual

F acsimile Guide MX-FXX1 MODEL:[...]

2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 4 1 BEFORE USING TH E MACHINE AS A FAX BASE SCREEN OF FAX M ODE . . . . . . . . . . . . . . . . . 6 • BASE SCREEN OF FAX MOD E . . . . . . . . . . . . . . 7 • ADDRESS BOOK SCREEN . . . . . . . . . . . . . . . . . .[...]

3 TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size O riginal) . . . . . . . . . . . . . . . . . . . 82 FAXING THIN ORIG INALS (Slow Sca n Mode). . . . . 84 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) . . . . . . . . . . . . . . . . 86 • TEMPORARILY CHANGING THE SENDE R INFORMATION (Own N ame Select) . . . . . . . . . . 87 CA[...]

4 ABOUT THIS MANUAL Please note • For information on instal ling the drivers and software cited in th is manual, please refer to the Software Setup Gui de. • For information on your operating system, please refer to your opera ting system manual or th e online Help function. • Considerable care has be en taken in preparing this manual. If yo [...]

5 Operation manuals in PDF format The manuals in PDF form at provide detailed exp lanations of the proc edures for using the ma chine in each mode. To view the PDF manuals, down load them from the hard dr ive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Qu ick[...]

6 This section prov ides information th at you should know bef ore using the machine as a fax machine. BASE SCREEN OF FAX MODE To use the fax funct ion, select setting s and operations in the base screen of fax m ode. To display the b ase screen of fax mode, touch the [IMAGE SEND] key and t hen touch the [Fax] t ab. Each of the other mod es that ca[...]

7 BASE SCREEN OF FAX MODE This screen is used to select settings and op erations in fax mode. (1) Mode select keys Use these keys to switch between copy, image sen d, and document filing modes. To switch to fax mode, t ouch the [IMAGE SEND] key. (2) This shows various messages and the destinations that have been entered. The icon on the left indica[...]

8 (14) key When "Hold Setting for Received Data Print" is enabled, this appears when a fax has been received. Touch thi s key to open a password entry screen. Enter the set password to print the received fax. ☞ PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Recei ved Data Print) (page 57) (15) This shows the currentl y selected fax[...]

9 ADDRESS BOOK SCREEN This screen is used to select a destination from the list of store d destinations. (1) This shows the destinati o n that has b een selected. (2) Number of displayed items selector ke y Touch to change the number of de stinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 destinations. (3) [Condi[...]

10 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinati ons of a specific transmission mode in the addr ess book screen, or chan ge the displayed index tabs from the alph abetical tabs to the custom ta bs. The procedur e for selecting destination s does not change. Destinations stored for the network scanner[...]

11 Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetica l index tabs by their initials. To display a stored de stination, touch t he appr opriat e index tab. It is convenien t to store frequ ently used destinations in the [Frequent Use] index. Sp ecify that a destina tion be display[...]

12 FAX TRANSMISSION SEQUENCE This section explains the basic pr ocedure for sending a fax. Place the original. Place the original in the document fee der tray of the automatic document feeder, or on the do cument glass. Change the mode. Change to fax mode. Touch the [IMAGE SEND] ke y and then th e [Fax] tab. ☞ BASE SCREEN OF FAX MODE (page 6) Sel[...]

13 Special mode settings Touch the [Special Modes] key to select special modes such as timer transmission and the erase function. Enter the destination fax number or • [Address Book] key: Select a destination that is stored in the address book or look up a destination in a global addre ss book. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (p[...]

14 Begin transmission Transmission begins Scan the original and send the fax. If the original is placed on the docu ment glass, follow these steps to start scanning and transmission: When sendin g a fax normal ly (memory transmission) (1) Press the [BLACK & WHITE START] key ( ). (2) When scanning is finished, replace the original with the next [...]

15 This chapter explains how to enter de stination fax number s. Destination fax numbers can be entered using the numer ic keys, or by retrieving a previously stored fax number using the address book or a sear ch number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Entering a pause between digits of the number Enter a pause after the number used to [...]

16 RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book scr een shows stored destinations as one -touch keys. A destination fax number is retrieved by simply touch ing the one-touch key of that destinat ion. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to[...]

17 RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. 1 Touch the [Addr ess Book] key. 2 Select the destination. (1) Touch the index tab where the destination is stored. (2) Touch the one-touch key of the desi red destination. If you select an incorrect des tination, touch[...]

18 CHECKING AND DELETING ENTERED DESTINATIONS When multiple destina tions have been entered, yo u can di splay and check the destina tions. You can also delete a destination (cancel selection of the destination). 1 Touch the [Address Review] key. 2 Check the destinations and then touch the [OK] key. To delete a destination. .. Touch the one-touch k[...]

19 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination store d in the address b ook can be retrieved u sing the key. This can be do ne in the base scr een of fax mode or in t he address book scr een. 1 Touch the key. 2 Enter the 3-digit search number of the address with the numeric keys. When the 3-digit search nu mber is entered, the sto[...]

20 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you ca n lo ok up a destina tion fax number in a gl obal address book. 1 Open the global address search screen. (1) Touch the [Address Book] key in the base screen. (2) Touch the [Global Address Search] key. 2 Search for the destination. If only one[...]

21 Storing a destination from a globa l address book in the machine's address book A destination fro m a global address book ca n be stored in the machine 's address book as a one-touch ke y. Touch the [Detail] key in the search results screen of the global ad dress book (the screen of step 3 ab ove) to display information on the selected[...]

22 USING THE RESEND FUNCTION The destina tions of the most recent 8 tra nsmissions by fax, Scan to E-mail, and/ or Internet fa x are stored. One of these can be selected t o resend to tha t destination. 1 Touch the [Resend] key. 2 Touch the key of the fax destination that you wish to redial. The last 8 transmission destinations app ear. • If nume[...]

23 CHAIN DIALLING Number sequences ente red with the nume ric keys and/or one-t ouch keys can be lin ked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an intern ational number) when the country c ode and/or area code are stored separate ly in one-touch ke ys. Example: Using chain dialling to [...]

24 This chapter exp lains the basic procedures for sen ding a fax. TRANSMISSION METHODS The methods that ca n be used to send a fax fr om the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet origin als, use the automatic document feeder. The originals will be sca nned into memory and then tra[...]

25 To fax thick originals or pag es of a book, use the document glass. The transmission will be reserved after a ll pages are scanned (memory transmission). ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 32) If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode. The original is transmit te[...]

26 PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") origin al is placed in vertical orie ntation ( ), the image is automatically ro tated 90 degrees and transm itted in horizonta l orientation ( ) (Rotatio n Sending). If the original is placed in horizontal orient ation ( ), it is transmitted in that orientation ( ) without[...]

27 TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. *When transmitting a long origin al (page 46) THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automat ically detected and displayed in "Scan" in t he base screen. When the automati c original detection fu nction i[...]

28 WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmis sion will be re-attempted automatically af ter a preset interval. This function only opera tes in memory transmi ssion mode. In direct transmission mo de or manual transmission mode , the transmission will be cancelled. Wait briefl y and then try sending the fax again. WHEN [...]

29 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use t he automatic documen t feeder to send a fax. 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feede r tray[...]

30 USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feede r tray. The stack of originals must not be higher than the in[...]

31 • Only one desti nation can be entered. • The following function s cannot be used wi th direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Bui ld, Polling Memory, File, Quick File, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a commu[...]

32 USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original o r other original that cannot be fed through the automatic docume nt feeder, open the au tomatic document feede r and place the origina l on the document gl ass. 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the au[...]

33 3 Press the [BLACK & WHITE START] key () . Scanning begins. 4 If you have another page to scan, change pages and then press th e [BLACK & WHITE START] key ( ). Repeat until all originals have been scann ed. If no action is taken for one minute, scannin g autom atically ends and the transmission is reserved. 5 Touch the [R ead-End] key. A[...]

34 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in dir e ct transmission mode, only one pag e can be transmitted. 1 Open the automatic document feeder, place the original face down on the document glass, and then gently close the automatic document feeder. • Align the corner of the [...]

35 3 Enter the destination fax number (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key. • O nly one destination can be entered. A one-touch key in whic h multiple destinations are stored (g roup key) cannot be used. • I n addition to specification by one-t ouch [...]

36 TRANSMISSION USING THE SPEAKER When the spea ker is used to dial, the fax is sent after the numb er is dialled and the connection is establishe d. If a person answers, you will be able to hear his or he r voice, but you will not be able to speak. 1 Place the original. Place the original face up in the docu ment feeder tray, or face down on the d[...]

37 SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenie nt when you need to sen d the same fax to mult iple destinatio ns, such as sending a report to branch office s in different re gions. You can transm it to as many as 500 destinations in o ne broadcast operatio n. It is convenient to sto re destinatio[...]

38 2 Enter the destination fax number (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key. The destina tion is spec ified. (4) Repeat steps (2) and (3) until all destinations are selected. • I n addition to specification by one-t ouch key, a destination can also be s[...]

39 4 Check the destinations and then touch the [OK] key. To cancel a specifi ed destination... Touch the key of the destination that you wi sh to canc el. A message wil l appear to confirm the deleti on. Touch the [Yes] key. ☞ CHECKING AND DELETING ENTERED DESTINATIONS (page 18) 5 Press the [BLACK & WHITE START] key () . Scanning begins. • [...]

40 Resending to unsuccessful broadcast transmission destinations The results of a co mpleted broadcast t ransmission can be checked in the job st atus screen. If tr ansmission to any of the destinations failed, rese nd the fax to those destin ations. 1 Press the [JOB STATUS] key. 2 Touch the [Complete] key. If the job status screen of fa x mode doe[...]

41 4 Resend to unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. • T he procedure after the [Retry] key is touched varies de pending on whether or not th e document filing fu nction was used. Not using documen t filing You will return to the base screen with the unsuccessful de stination s entered. Place the origin[...]

42 SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sen t using the PC-Fax function in the same way as documen ts are printed. Select the PC-Fax dr iver as the printe r driver on your comp uter and then se lect the Print command in the softwar e application. Image data f[...]

43 IMAGE SETTINGS Settings for scanning th e original are selected in the ba se screen of each mode. The cur rent state of each setting appears to t he right of the ke y used to select the setti ng. (1) [Original] ke y Touch this key to set the scan size, send size, and orientation of the ori ginal, and select 2-sided sca nning settings. ☞ AUTOMA[...]

44 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic doc ument feeder will automat ically scan both sides of the document. 1 Touch the [Original] key. 2 Specify the binding st yle of the 2-sided original (book or tabl et) and the orientation in which th e original is placed. (1) Touch the [2-Sided Booklet] key or the[...]

45 SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce Transmission) When the original is placed, it s size is automa tically detect ed and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size. In the above screen, the scan size (t he placed [...]

46 Specifying the original scan size (by paper size) If the original is a non-st andard size or you wish to chang e t he scan size, to uch the [Or iginal] key to specify the original size manually. Place the origin al in the document fee der tray or on the docu ment glass and follow the ste ps below. 1 Touch the [Original] key. The automatically de[...]

47 4 Touch the [OK] key. When [Long Size] is selected, the 2-sid ed scanning setting and send size cannot be changed. Auto B5 Scan Size Send Size 100% Fax/Original OK 2-Sided Booklet 2-Sided Tablet Image Orientation[...]

48 Specifying the original scan size (by numerical values) When scanning a non-st andard size original such as a postcar d or card, follow these st eps to specify the original size. The width can be from 64 mm to 432 mm (2-1/2" to 17"), an d the height can be from 6 4 mm to 297 mm (2-1/2" to 11-5/8"). 1 Touch the [Original] key.[...]

49 5 Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerica l values, the send size canno t be specified. • When the automatic document feeder is used, an original longer that 432 mm (17") can be scanned (maximum width 800 mm (31-1/2")). In this case, touch the [Long Size] [...]

50 Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan [...]

51 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction . (2) Touch the [OK] key. The ratio used for reduction or enla rgement of the origin al will appea r between the "Scan Si[...]

52 CHANGING THE EXPOSURE The exposure can be cha nged to match the da rkness of the origina l. Exposure settings 1 Touch the [Exposure] key. The current exposure setting a ppears to the right of the [Exposure] key. 2 Select the exposure. (1) Touch the [Manual] key. (2) Adjust the exposure with the keys. When the exposu re is se t to [Auto], t he ke[...]

53 CHANGING THE RESOLUTION The resolution can be selected to match t he characteristics o f the original, such as text or photo, the size of the text, and the darkness of the image. 1 Touch the [Resolution] key. The current resolution setting appears to the righ t of the [Resolution] key. 2 Select the resolution. (1) Touch the key of the desired re[...]

54 Resolution settings Resolutio n When to se lect Standard Select this setting when your original con sists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fi ne lines. The original will be scanned at twice th e resolution of the [Standard] setting. Super Fine Select [...]

55 This chapter explains the basic procedur es for receiving faxes. RECEIVING FAXES When the reception mode is set to "A uto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in th e base screen. 4 FAX RECEPTION • When fax reception is in progress, it is possible to rese rve a transm[...]

56 RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. 1 The machine rings and fax reception begins automatically. A beep sounds when receptio n ends. • System Settings (Adminis trator): Speaker Settings This is used to change the volume and ton e of the reception beep. • System Setti[...]

57 RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch th e [Fax Manual Reception] key that app ears. PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" can be enabled [...]

58 FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarde d to another previously pr ogrammed f ax machine. This function is convenie nt in an off ice or work a rea th at has two or more telephone lines and ano ther fax machine is connected to a differe n[...]

59 FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automa tically forwarded to a specified E-mail address . This fu nction can b e used to f orward received faxes direct ly to an e-mail address without printing the faxes. To configure in bound routing sett ings, click [Application Setting s] and then [...]

60 This chapte r explains special mod es that can be used for fax transm ission. SPECIAL MODES When the [Special Mode s] key is pressed in the ba se screen, the special modes me nu screen appears. The special modes men u consists of two screen s. Touch th e ke ys to move between the screens. After selecting special mode settings, to uch the [OK] ke[...]

61 Special modes menu (2nd screen) (1) [Transaction Report] key ☞ CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SI NGLE TRANSMISSION (page 125) (2) [Own Name Selec t] key ☞ TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) (page 87) (3) [Memory Box] key ☞ SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memor[...]

62 STORING FAX OPERATIONS (Program) A program is a group of tr ansmission settings stored togeth e r. When transmission settings are stored in a progr am, the settings can be ret rieved and used for a fax job by means of a simple op eration. For example, suppose that the same A4 (8-1/2" x 11") size documents are distribu ted to branch off[...]

63 USING A PROGRAM TO SEND A FAX 1 Place the original. Place the original in the document feeder tray or on the doc ument glass as appropriate for the functi ons stored in the program. 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ Special modes menu (1st screen) (page 60) 3 Retrieve the stored progr[...]

64 5 Press the [BLACK & WHITE START] key () . Scanning begins. • If you inserted the origin al pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are scanni ng the original on the documen t glass, scan each page one page at a time. When scanning finishes, place the ne[...]

65 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on ima ges produ ced when scanning thick origina ls or books. (This function erase s the parts of the image where sh adows tend to form. The f unction does not det ect shadows and erase only t he shadow s.) Scanning a thick book Erase modes Shadows appear[...]

66 4 Enter the destination fax number (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key. In addition to specification by one-touc h key, a destination can also be specifie d using a search number. You can also directly enter a fax nu mber with the numeric keys or lo [...]

67 TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and r ight sides of an or iginal can be transmit ted as tw o se parate pages. This funct ion is useful when you wish to fax the left and righ t pages of a book or other bo und document as separate pa ges. Example: Faxing the left and righ t pages of a book Example: Book or [...]

68 2 Select Dual Page Scan. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 60) (2) Touch the [Dual Page Scan] key so that it i s highlighted. (3) Touch the [OK] key. 3 Enter the destination fax number (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key. In [...]

69 6 Touch the [R ead-End] key. The [Configure] key can be touched to change the exposu re, resolution, scan size, and send size for each original page scanned. • To erase shadow s caused by the bind ing of a bo ok or other bound documen t, use the erase function . (Not e, however, that "Centre Erase" and "Edge + Cent re Erase"[...]

70 SENDING A FAX AT A SPECIFIED TIME (Timer) When this fu nction is used , transmission take s place automatically at a specified time. The timer transmission function makes it easy to perfor m reserved transmissions, broadcast transmissio ns and other transmissions at night o r other times when phon e rates are low. A timer setting can also be spe[...]

71 3 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format. (3) Touch the [OK] key. When this screen is opened, the setting wil l show the current time. If [...]

72 • The time ca n be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • Only one timer polling operation can be stored at once. If you wish to po ll multiple machines, stor e a serial polling timer operation. • If another transmission is in progress when the specifi ed time arrives, the timer operati[...]

73 SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single pag e. This function is convenient when you have a lar ge number of origin al pages and wish to reduce the number of pages sen t. 1 Place the original. When placing the originals, o rient them as sho wn below. 1 2 1 2 1 2 1 2 Portrait-ori ented origi[...]

74 2 Select 2in1. (1) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 60) (2) Touch the [2in1] key so that it is highlighted. (3) Touch the [OK] key. 3 Touch the [Original] key. 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If this setting is not correct, a suitable image may no[...]

75 6 Press the [BLACK & WHITE START] key () . Scanning begins. • If you inserted the origin al pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are scanni ng the original on the documen t glass, scan each page one page at a time. When scanning finishes, place the ne[...]

76 SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each side separately. When using card shot, the original must be scanned on the docu ment glass. 1 Place the original (card) face down on the document glass. 2 Select the spe[...]

77 3 Specify the original size. (1) Enter the original size. • Touch the [X] key and enter the ho rizontal dimension (X) of the original with the keys. • T ouch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatica lly en[...]

78 5 Press the [BLACK & WHITE START] key ( ) to scan the front of the card. To cancel scanning... Press the [STOP] key ( ). 6 Turn the card over so that th e back is face down, and press the [BLACK & WHITE START] key ( ) to scan t he back of the card. Before scanning the back of the card, you can touch the [Configure] key in the touch pan e[...]

79 SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you se parate an or iginal consistin g of nume rous pages in to sets, scan each set u sing the au tomatic document feeder , and transmit the pages in a single tr ansmission. Use th is function when ther e are more original p ages than can be placed at o nce in the auto document fe ed[...]

80 3 Enter the destination fax number (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key. In addition to specification by one-touc h key, a destination can also be specifie d using a search number. You can also directly enter a fax nu mber with the numeric keys or lo [...]

81 6 Touch the [R ead-End] key. • If no action is taken for one mi nute after the confirma tion screen app ears, scanning automatically ends a nd the transmission is reserved. • T he [Configure] key can be touched to change the exposure, resoluti on, scan size, and send size for each original page scanned. However, whe n Job Build is used in co[...]

82 TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and tran smit originals of diffe rent sizes at the same time; for ex ample, B4 (8-1/2" x 14") size originals mixed togethe r with A3 (11" x 17") size originals. When scannin g the originals, the ma chine automatical ly detects the size [...]

83 3 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key. In addition to specification by one-touc h key, a destination can also be specifie d using a search number. You can also directly enter a fax nu mber with the numeric keys or lo[...]

84 FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic do cument feeder. Th is function helps preven t thin originals from misfeeding. 1 Insert the originals face up in the document feeder tray. Adjust the document guide s slowly. If the originals are inserted with too mu ch force, they [...]

85 3 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key. In addition to specification by one-touc h key, a destination can also be specifie d using a search number. You can also directly enter a fax nu mber with the numeric keys or lo[...]

86 ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender infor mation (date, time, sender name, sender fa x number, number of pages) is automatically ad ded to the top of each fax page you transmit. Example of the sender informa tion printed (1) Date, time: The date and ti me of transmission. (2) Sender name: The sender name pro [...]

87 TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sende r information print ed on a transmitted fa x from a list of stored sender s. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Own Name Select] key. ☞ Special modes menu (2nd scree[...]

88 CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate receptio n of a document in that machin e. Because the receiving machine initiates re ception of a document, this is called "Polling Reception". Make sure that an original is not place[...]

89 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. (3) Touch the [To] key. If you wish to enter multiple fax numbers, re peat steps (2) and (3) above to enter each number. • I n addition to specification by one-t ouch key, a destination can also be s[...]

90 INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listeni ng to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in t he machine when using the polling reception function. • This function cannot be used to p oll multiple machines (se rial po[...]

91 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned in to memory when another machine polls your machine is called "Polling Memory". Prior to polling, the do cument that will be faxed to th e other machine must be scanned into a polling memory box. This function can only be us[...]

92 SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a docume nt into the memory box for po lling transmission (Public Box). 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch [...]

93 6 Select image settings and special modes. • The following functions can be sele cted: Erase, Dual Page Scan, 2in1, Card Shot, Job Buil d, Mixed Size Original, Slow Scan Mode, Own Name Select. • T o return to the screen of step 4, touch the [Memory Bo x List] key. 7 Press the [BLACK & WHITE START] key () . Scanning begins. • If you ins[...]

94 PRINTING A DOCUMENT STOR ED IN THE PUBLIC BOX To check a document stored in the Pu blic Box for polling transmission, follow the steps below to print the document. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ Special modes menu (2nd screen) (p[...]

95 DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞ Special modes menu (2nd screen) (page 61) 2 Touch the [Delete Data] key. 3 Touch the [Publi[...]

96 This chapter explains h ow to perform F-code comm unicati o n operations. F-code communicat ion is possible with machines of other manuf acturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documen ts (confidential communicati on), retrieval (polling) and di stribution (polling memory) of information, di[...]

97 CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code co mmunication functio n can be used, special memor y boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-co de (sub-address an d passcode) are prog rammed in each box, and an F-code communication function is a ssigned t[...]

98 CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the othe r machine), the sender can direct the tr ansmission specifically to the user of the box. This is convenient for sending sensitiv e documents that you do n ot wish people ot her than the recipie nt to[...]

99 F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to se nd a confidential fa x by adding an F-code to t he fax number. 1 Place the original. Place the original face up in th e document f eeder tray, or face down on the document glass. 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one[...]

100 PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confident ial fax is sent to your machine, the f ax is received to the memo ry box specified by t he F-code. To print the receive d fax, enter the pr int passcode. 1 The machine rings and the fax is received. A beep sounds when receptio n ends. 2 Select the special modes. ([...]

101 5 Enter the print passcode with the numeric keys. As each digit is entered, "–" changes to " ". Take care to enter the correct print pa sscode. If you make a mistake, a message will appear and yo u will return to the entry screen. You can touch the [Cancel] key to return to step 4. 6 Press the [BLACK & WHITE START] key[...]

102 POLLING RECEPTION USING F-CODES This function enables yo ur machine to call anothe r machine and initiate re ception of a fax stored in an F-code m emory box (polling memory) in the othe r machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode ) configured in the othe r machine or po llin[...]

103 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys. (3) Touch the [To] key. If you entered the fax n umber with the numeric keys, this is not necessary. [...]

104 POLLING MEMORY TRANSMISSION USING F-CODES When your machine receive s a transmission request from an other machine, this f unction sends a fax stored in an F-code memory box (polling me mory) in your machine to th at machine. The other machin e must correctl y specify the F-code configured in yo ur machine or transmission will not take place. T[...]

105 3 Touch the [Data Store] key. 4 Touch the key of the F-code memory polling box. 5 Specify the number of polling times. (1) Touch the key for the desired number of times. Touch the [Once] key if you want the document cleared from memory after it is trans mitted. Touch the [Unlimited] key to allow pol ling an unlimite d number of times. (2) Touch[...]

106 7 Press the [BLACK & WHITE START] key () . Scanning begins. • If you inserted the origin al pages in the document feeder tray, all pages are scanned. • If you are scanni ng the original on the documen t glass, scan each page one page at a time. When scanning finishes, place the next origin al and press the [BLACK & WHITE START] key [...]

107 PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memo ry polling box by printing it out. A document in a memory box cannot be prin ted while the document is being transmitted. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch[...]

108 DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it. A document in a memory box cannot be delete d w hile the document is being transmitted. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch [...]

109 RELAY REQUEST TRANSMISSION USING F-CODES This function is used t o send a fax to an F-cod e relay broadcast memory box in another machine and have t hat machine relay the fax to multiple end receiving machines. When the end receiving machine s are far from your machine, sending the fax to a relay machine that is close to the end receiving machi[...]

110 2 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. If the destination is no t stored in the address book, enter the fax number with the numeric keys. (3) Touch the [To] key. If you entered the fax n umber with the numeric keys, this is not necessary. [...]

111 RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receive s an F-code relay request t ransmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each o f the end receiving machine s programmed in the memor y box. Tran smission to t he end re ceiving machines takes pla[...]

112 This chapter exp lains how to use an ex tension phone to ma ke voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existi ng extension phone to th e machine. The phone can be u sed for voice calls and to start fax r eception on the machine. As a[...]

113 RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you nee d to start fax recept ion after answering a call and speakin g on the extension phone. If you are on a pulse-dial (r otary) line, set the exte nsion phone to issue tone signals. MAKING AND RECEIVING PHONE CALLS You can make and rec[...]

114 This chapte r explains how to chec k the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of job s by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that[...]

115 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status scre en consists of two scr eens: the job que ue screen, which sho ws reserved jobs and t he job currently in progress, and th e completed jobs screen. To switch between the two screens, touch the job status screen selecto r key ((2) below). (1) Mode select tabs Use these tabs to select t[...]

116 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. (1) Indicates the nu mber (position) of the job in the job queue. When the job currently being tr ansmitted is finished, each job moves up one position in the job queue. This number does not appear in keys in the[...]

117 • Completed job Message Status "Send OK" Transmission completed. "In Memory" Re ception completed but the fax has not been printed. (The received fax is being held by the print hold function.) "Printed" The received fax ha s been printed. "Forward OK" The received fax has been forwarded. "Stopped&q[...]

118 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the completed jobs scree n and "Send OK" appe ars in the status column. Received faxes, timer transmission jobs, retry jobs, and fo r warding jobs are han dled in the job status screen as explained below. Fax reception jobs Whi[...]

119 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed content s of a broadcast transmission or serial po lling job can be d isplayed. Select ( touch) the key of the job that you wish to check and touch the [Detail] k e y. The job details screen will appear (see below). The job name and pro gress (number of completed destinations / tota l [...]

120 CHECKING COMPLETED JOBS You can check a list o f the destinat ions, the destinations fo r which transmission fa iled, and other de tailed information on completed b roadcast t ransmission jo bs, received f ax forwar di ng jobs, serial polling jobs, an d jobs that used document filing. Touch the key of the desired job in the completed jobs scre [...]

121 CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a f ax transmission that is in progress or a r eserved fax job. 1 Press the [JOB STATUS] key. 2 Select the fax job that you wish to cancel. (1) Touch the key of the fax j ob to be cancelled. (2) Touch the [Stop/Delete] key. 3 Touch the [Yes] key. If you do not wish [...]

122 • When a reserved fax job is cancelled, "Stoppi ng" appears and the job is put on stop-wait. When the stop-w ait job reaches the top of the job queue, it is deleted. • If you cancel a fax job in progre ss, touc h the [Yes] key to confirm the cancell ation. • When transmission of a job is cancelled, "Cancel" will appear[...]

123 GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting t o be transmitted, the job s are normally tran smitted in the orde r they were reser ved. If you need to give prior ity to a job and send it ahead of the other jobs, follow the st eps below. 1 Press the [JOB STATUS] key. 2 Select the fax job to which you wish to give priority[...]

124 This chapter explains how to print ou t and check the results of transmissions and re ceptions. TRANSACTION REPORT A transaction re port is printed when t ransmission fails or af te r a broadcast transmission or a confiden tial reception . The conditions for printin g a transaction report can be chan ged. The conditions can also be changed for [...]

125 CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION When performing a transmission, follow t he steps below to select the co ndition for printi ng a transaction report. When the transmission is finished, your setting will be cleared. 1 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switc[...]

126 INFORMATION APPEARING IN THE RESULT COLUMN Error types and other informa tion are printe d in the result column of the report. Check the transaction re sult in the result column and take appro priate action if the re sult is an error. Examples of message s that are printed in the result column Message Explanation OK The transaction was complete[...]

127 IMAGE SENDING ACTIVITY REPORT You can print a log of re cent image sendi ng activity (date, name of other party, result , etc.). The result column sh ows messages such as error types a nd other information. The Image Sending Activity Re port shows your most recent 199 transactions. You can ha ve the machine pr int the Image Se nding Activity R [...]

128 This chapter explains con nections and chan ges to settings that are necessa ry in the event that the ma chine is moved. CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED If the mach ine is moved to a differen t location or the fax num ber changes, check the f ollowing item s and chan ge the following settings: Telephone line connecti on, tel[...]

129 MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION When the main power indi cator on the opera tion panel is lit, the main power is on. If the main power indicato r light is n ot lit, the ma in power is "off ". Switch the m ain power s witch to the "on " position an d press the [POWER] key ( ) on the operat io[...]

130 CHECKING THE DATE AND TIME Verify that the corre ct date and time are set in the machine. The date and time are set in the syst em settings of the machine. When the [SYSTEM SE TTINGS] key is pressed, the system settings menu screen appears on t he touch panel. Sele ct [Default Sett ings], [Clock], and [Clock Adjust], a nd set the year, month, d[...]

MX-FXX1 MODEL: MX7000-GB-F AX-Z1 F acsimile Guide[...]