Sharp MX-M1100 manual

MODEL: Image sending Using the Image Send function. Image sending Using the Image Send function. MX-M850 MX-M950 MX-M1100 DIGIT AL MUL TIFUNCTIONAL SYSTEM Quic k Star t Guide Quic k Star t Guide Quic k Star t Guide General inf ormation Functions of the machine and procedures f or placing originals and loading paper . Copying Using the cop y functio[...]

MANUALS PROVIDED WITH THE MACHINE Printed manuals and ma nuals in PDF format are provided with the machine. The manuals in PDF format are stored on the hard drive in the machine . The printed manu als contain information th at you should know bef ore using the machine, including the basic procedures for op erating the mach ine. Please read these ma[...]

1 Manuals in PDF format Manuals in PDF format can be downloaded from the Web server* in the machin e. The manuals contain detailed explanatio ns of the proc edures fo r using the machine. To do wnload the PDF manuals, see "How to download the ma nuals in PDF format" (page 3). * You will need the IP address of the ma chine in order to acce[...]

2 ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-i n Web server can be accessed fr om a Web browser on your compu ter. Opening the Web pages Checking the IP address To check the IP address of the ma chine, print out the all custom setting list in the system settings. Access the Web serve[...]

3 How to download the manuals in PDF format Manuals cont aining detailed in formation on the machine can be do wnloaded from th e Web pages. Download a manual in PDF format. (1) Click [Operation Manual Download] in the menu of the Web page. (2) Select the desired language. (3) Select the manual that you wish to d ownload. (4) Click the [Download] b[...]

4 TABLE OF CONTENTS PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 USING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . [...]

5 IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 BASE SCREEN OF IMAGE SEND MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

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General inf ormation General inf ormation 7 This section provides general inf ormation about th e machine, including t he names and function s of the parts of t he machine and its pe ripheral devices, and the procedure s for placing original s and loading paper. X PART NAMES AND F UNCTIONS . . . . . . . . . . . . . . . . . . 8 X OPERATION PANEL . .[...]

8 PART NAMES AND FUNCTIONS (1) Offset tray Offset and stapled o utput are delivered to thi s tray. (2) Top tray Printed output is delivered to this tray. (3) Finisher* This can be used to staple outp ut. When an optional punch unit is installed, holes can be punched in output. (4) Paper trays When using the inserter, load paper in th is tray. (5) I[...]

9 (14) Operation panel (15) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "on" position. (16) Front cover Open to power on the machine. (17) Large capacity trays (MX-LCX5)* These hold paper. Up to 4000 sheets can be loaded. Other optional p aper trays include [...]

10 OPERATION PANEL The keys inside are explained on the ne xt page. JOB ST A TUS SYSTEM SETTINGS HOME PROOF COPY LOGOUT T ouch panel Messages and ke ys appear in the LCD display . Operations are perf or med by directly touching the displa yed k eys with your fingers . When a ke y is touched, a beep sounds and the selected item is highlighted. This [...]

11 For details on the op eration panel, see "OPERATI ON PANEL" in the User's Guide. JOB ST A TUS SYSTEM SETTINGS HOME PROOF COPY LOGOUT [JOB ST A TUS] key Press this ke y to view the job status screen. Y ou can check the status of jobs and cancel jobs in the job status screen. [SYSTEM SETTINGS] key Press this ke y to display the syst[...]

12 USING THE TOUCH PANEL The touch keys that appe ar in the touch panel ar e grouped for easy ope ration. The layout and f unctions of t he touch keys are exp lained below. Using general keys (1) When the displayed screen is one of two or mor e screens, use the keys to switch through the scree ns. (2) When a checkbox is touched, a checkmark will ap[...]

13 HOW TO LOG IN TO THE MACHINE (USER AUTHENTICATION) User authenticatio n is used to restrict the use of the machine to users who have been re gistered in the machine . When user authenti cation has been enabled by the admini strator of the ma chine, users must log in bef ore using the machine. Ther e are several type s of user authentication, and[...]

14 HOME SCREEN When the [HOME] key is pressed on th e operation pane l, the home screen appea rs in the touch panel. Shortcuts to fu nctions can be registered as keys in the h ome screen. Wh en a shortcut key is touched, the screen for that functi on appears. Regist er frequen tly used func tions in the home scr een to quickly and convenient ly acc[...]

15 PLACING ORIGINALS The automatic document feeder can be used to au tomatica lly scan many origin als at once. This saves you the trouble of m anually feeding each original. For originals that cannot be scanned using the auto matic document feed er, such as a book or a docu ment with notes attached, use t he document glass. Using the automatic doc[...]

16 CHANGING PAPER IN A TRAY Names of the trays The names of the trays a re shown below. For the number of sh eets of paper that can be loaded in each tray, see th e following manuals: • User's Guide, "PAPER TRAY SETTINGS" • Safety Guide, "SPECIFICATIONS" Print side face up or face down When loading paper in a tra y, the[...]

17 Loading paper in a tray To change the pap er in a tray, load t he desired paper in the tray and then ch ange the tray set tings in the machine to specify the loaded pa per. The procedur e for changing the tray paper size is explained below. As an example, the paper in tray 4 is ch anged from B4 (8-1/2 " x 14") size plain paper to A4 (8[...]

18 Changing the tray settings When you change the pape r in a tray, the tray set tings in the system settings must also be changed. 1 Press the [SYSTEM SETTINGS] key. 2 Configure the tray setti ngs in the touch panel. (1) Touch the [Paper Tray Settings] key. (2) Touch the [Tray Settings] key. (3) Use the k ey to display the tray settings of tray 4.[...]

19 Loading paper in other trays Tray 1 and Tray 2 To change the paper size of tray 1 and tray 2, se e "TRAY SETTINGS FOR TRAY 1 AND TRAY 2" in the User's Guide. Tr a y 1 Raise the paper guide. Insert the paper with the print side face down. Tr a y 2 Raise the paper guide. Insert the paper with the print side face down. Return the pap[...]

20 Bypass tray (MX-MFX1) Place paper that is A5 (7-1/4" x 10-1/2") or smaller in the horizontal orientation. The maximum n umber of plain paper sheets that can be loaded in the bypass tra y is about 100. When loading A3W , A3, B4 siz e paper , pull out the tray e xtension. Special types of paper that cannot be loaded in other trays can be[...]

21 Large capacity tray MX-LCX6 The paper size of tray 5 can only b e changed by a service techni cian. Gently pull out the paper tra y . Gently push the tra y into the machine . Insert the paper with the print side face up. Fan the paper well bef ore inser ting it. Otherwise, multiple sheets ma y feed at once and cause a misfeed. Indicator line The[...]

22 MX-LCX3N To change th e paper size of tray 5, see "TR AY SETTINGS FOR THE LARGE CAPACITY TRAY (MX-LCX3N)" in the U ser's Guide. P aper table Insert the paper with the print side face up. When a certain amount of paper is placed on the paper table, the paper table will automatically descend slightl y and then stop. Continue loading[...]

23 Large capacity trays MX-LCX4 To change the paper size of tray 5 and tray 6, see "TRAY SETTINGS FOR THE LARGE CAPACITY TRAYS (MX-LCX4)" in the User's Guide. T he paper size of tray 7 can only be chang ed by a service technician. Insert the paper with the print side face up. Up to 1000 sheets can be loaded in trays 5 and 6, and up t[...]

24 MX-LCX5 To change the paper size of tray 5, tray 6 and tray 7, see "TRAY SETTI NGS FOR THE LARGE CAPACITY TRAYS (MX-LCX5)" in the User's Guide. Inserter Gently pull out the paper tra y . Gently push the tra y into the machine . Insert the paper with the print side face up. Up to 1000 sheets can be loaded in trays 5 and 7, and up t[...]

25 FINISHING Depending on the op tions that have been installed, you can staple or punch holes in copy, print, and man ual finishing output. This section explains the typ es of output finishing that can be performed. For t he procedures for using these functions, s ee the Copier Guid e, Printer Guide, an d User's Guide. Sort function Group fun[...]

26 Staple sort function Pamphlet staple function Punch function Folding function This function s orts output into se ts and staples each set. This function staples each set of output in two places along the centre line and folds the output to create a pa mphlet. This function punch es holes in output. This can be used t o fold output in half, an d [...]

Cop ying Cop ying 27 This section explains the basic proced ure s for using the copier funct ion. This section also introduces the vari ous types of copying that can be performed using t he special modes. X BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . 28 X MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 X [...]

28 BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch pa nel to open the base screen of copy mode. Select copy settings in th e base screen. (1) [Exposure] key This shows the curre nt copy exposure and exposure mode settings. Touch this key to change the exposure or exposure mod e setting. (2) [Copy Ratio] key This shows the curre nt copy r[...]

29 MAKING COPIES This is the most basic procedur e for making copies. 1 Touch the [COPY] key. The base screen of copy mode appea rs. 2 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 3 Set the number of copi es and then press the [START] key. 1-sided original 1-sided copy Special Mode[...]

30 2-SIDED COPYING (Automatic Document Feeder) You can use the automat ic document feeder to make au tomatic 2-sided copies witho ut the bother of manually tur ning the or iginals over and re-insert ing them. This section explains how to copy 1-sided origin als onto both sides of the paper. 1 Place the originals. 2 Select settings in the touch pane[...]

31 COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as hea vy paper, envelopes, and t ab paper. This section explains how to load A4 recycled paper in the bypass tray. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Insert paper in the bypas[...]

32 Selecting a tray Select settings in the touch panel. (Continued) (4) Touch the [Auto-AB] key. (5) Touch the [OK] key. (6) Touch the bypass tray key. (7) Touch the [OK] key. 4 Set the number of copi es and then press the [START] key. To select paper, touch th e [Paper Select] key or the image of the machine in the ba se screen of copy mode. Touch[...]

33 SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Select settings in the touch [...]

34 FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can co py an original onto a ny size of paper using automatic enlargement/ reduction. This section explains how to copy an A4 origina l onto A3 paper. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Select sett[...]

35 3 Set the number of copies. 4 Press the [START] key. Correct sets Cancel copying Cancel scanning[...]

36 ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adj ustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section expla ins how to reduce the image to 55%. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. [...]

37 3 Set the number of copies. 4 Press the [START] key. Correct sets Cancel copying Cancel scanning[...]

38 CHECKING COPIES BEFORE PRINTING (Proof Copy) Regardless of the numbe r of copies specified, this fu nction initially prints only the first set . After you have checked the f irst set, the remaining sets ar e printed. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Select copy s[...]

39 5 Change the settings. (1) Touch the [Change] key. If there ar e no problems in the proof c opy, go to step 7. (2) Touch the appropri ate keys to change the settings. (3) Touch the [OK] key. 6 Press the [PROOF COPY] key. One set of copies will be prin ted using the settings you changed in step 5. If yo u need to make further changes to the setti[...]

40 FINISHING You can touch the [Outpu t] key to select output functions such as the sort funct ion, group funct ion, and offse t function, and to select the output t ray. All settings that can be selected when the finis her, punch unit, sadd le unit, and folding unit are inst alled are explained. (1) [Top Tray] key Output is delivered to the top tr[...]

41 INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printi ng, you can tempor arily interrupt the job and perform a copy job tha t you wish to prioritize. This feature is usef ul when you need to make an urgent co py during a long copy run. 1 Touch the [Interrupt] key while the machine is printing. The [Interrupt ] key appears in the ba[...]

42 STORING COPY OPERATIONS (Job Programs) You can store a grou p of copy settings. The settings can be retrieved and use d whenever needed . When you frequently u se the same group o f settings, this saves you t he trouble of ma nually selecting t he settings each time you need t o use them. Storing a job program Using a job program 1 Press the [#/[...]

43 Deleting a job program 2 Touch the key of the de sired job program. After selecting the job prog ram, set the number of copies and press the [START] key to begin copying. 1 Press the [#/P] key ( ). 2 Select settings in the touch panel. (1) Touch the [Store/Delete] tab. (2) Touch the key of the job program that you wish to delete. Touch a key tha[...]

44 SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the spe c ial modes. (T he procedures for using each special mode are no t explained.) Each special mode has its own settings and steps, however, the basic procedu re is the same for all modes.[...]

45 SELECTING A SPECIAL MODE The procedure for se lecting settings for "Add ing margins (Ma rgin Shift)" is explained belo w as an example. Although the spe cific settings f or each specia l mode vary, t he general procedure is th e same. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned[...]

46 CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Erasing peripheral shadows (Erase) Copying each facing page of a bound document (Dual Page Copy) Making copies in pamphlet format (Pamphlet Copy) Use this function to shift the image on the copy to create binding margins. This function is convenient wh en you will be binding the copies with[...]

47 Copying a large number of originals at once (Job Build) Using two machines to make a large number of copies (Tandem Copy) Using a different paper type for covers (Covers/Inserts) Adding inserts when copying on transparency film (Transparency Inserts) A stack of or iginals higher than the indicator line on the aut omatic document fee der cannot b[...]

48 Copying multiple pages onto one sheet of paper (Multi Shot) Copying a pamphlet (Book Copy) Copying captions onto tab paper (Tab Copy) Copying both sides of a card onto one sheet of paper (Card Shot) Use this function to copy two or four original pages on to one sheet of pape r. Use this function to copy a bo ok, pamphlet, or oth er bound origina[...]

49 Printing the date or a stamp on copies (Stamp) Repeating photos on a copy (Photo Repeat) Creating a large poster (Multi-Page Enlargement) Inverting the image (Mirror Image) Use this function to pr int the date, a stamp, the page number, or text on copies. The selected items will be printed on the copies. Use this functio n to print up to 24 copi[...]

50 Copying an original wit hout cutting off the edges (Full Bleed Copy) Copying in the centre of the paper (Centring) Reversing white and black in a copy (B/W Reverse) Checking the number of scanned original sheets before copying (Original Count) You can make a full-size copy on paper larger than the or iginal to ensure that the edges of the ima ge[...]

51 Copying in reverse order (Reverse Order) Copying originals that are different sizes (Mixed Size Original) Copying thin originals (Slow Scan Mode) With normal copying, the copies a re delivered face down in or der beginning from the first page, which means that the copies are in the same order as t he pages of the original. When reverse order cop[...]

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Printing Printing 53 This section explains the basic procedure for printing using the print er driver of the machine. The settings that can be sele cted in the print er driver are also introduce d. The explanation s of screens a nd procedures a re primarily for Windows ® XP in Windows ® environments, an d Mac OS X v10. 4 (Mac OS 9.2. 2 in the cas[...]

54 PRINTING This section explains the basic pr ocedures for printing. The following example explains how to print an A4 size document from WordPad, which is a standard acc essory program in Windows. To install the printer driver and configure settings in a Windows en vironment, see "2. SETUP IN A WINDOWS ENVIRONMENT" in the Software Setup[...]

55 3 Select print settings. (1) Click the [Paper] tab. (2) Select [A4]. (3) Click the [OK] button. 4 Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button. (1) (3) (2)[...]

56 Using printer driver help When selecting settings in the pr inter driver properties wi ndow, you can di splay Help to view explanations of the settings. (Only in Windows) 1 Open the printer dr iver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] bu tton. In Windows 98/Me/NT 4.0, click the [Proper ties[...]

57 The following e xample explains h ow to print an A4 size document from "Text Edit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh compute rs. In a Macintosh environmen t, the printer expansion kit and PS3 expansion kit must be installed to use the machin e as a network printer. To install the p[...]

58 MAC OS 9 1 Open the page se tup window in SimpleText. (1) Open the [File] menu. (2) Select [Page Setup]. 2 Select paper settings. (1) Make sure the correct printer is selected. The machine nam e that appear s in the "Format for" menu is normally [SCxxxxxx]. ("x xxxxx" is a sequence of characters tha t varies dependin g on you[...]

59 Printing a file MAC OS X 1 Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. 2 Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. The machine nam e that appear s in the "Printer" menu is norm ally [SCxxxxxx]. ("xxxxxx" is a sequence of c haracters tha[...]

60 MAC OS 9 1 Execute printing fr om SimpleText. (1) Open the [File] menu. (2) Select [Print]. 2 Select print settings and click the [Print] button. (1) Make sure the correct printer is selected. The machine nam e that appear s in the "Printer" menu is norm ally [SCxxxxxx]. ("xxxxxx" is a sequence of c haracters that varies depe[...]

61 CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you ca nc el before prin ting actually begins. 1 Press the [JOB STATUS] key. 2 Select settings in the touch panel. (1) Touch the [Print Job] tab. (2) Change the print job status mode to [ Spool] or [Job Queue]. Touch this key to change modes. The sele cted mode will be highlighte[...]

62 SELECTING PRINT SETTINGS To use the print funct ion of the machine, the settin gs in the printer driver propertie s window must be configured. See "PRINTING" (page 54) for the procedure fo r opening the printer driver proper ties window and the basic procedure for pr inting. The procedure for se lecting settings in the printer driver i[...]

63 The procedure for selecting printer drive r settings is explain ed below using "Print ing multiple images on on e page (N-Up Printing)" as an example . This function reduces the size of each page to let you print multiple pages on one sheet of pa per. The example of printing two pages on one sheet of paper with b orderlines is explaine[...]

64 CONVENIENT PRINTER FUNCTIONS Printing on both sides of th e paper (2-sided printing) Fitting the print image to th e paper (Fit To Paper Size) Printing multiple images on one page (N-Up Printing) Stapling printed pages (Staple) Use this function to print on both sides of the paper. You can use 2- sided printing t o reduce the numbe r of printed [...]

65 Punching holes in output (Punch) The machine also has these functions For information on ea ch of these functi ons, see "4. CONVENIENT PRINTING FUNCTIONS" in the Printer Guide. Convenient funct ions for creating pa mphlets and posters • Creating a pamphl et (Pamphlet/Pam phlet Staple) • Increasing ma rgin (Margin Shif t) • Creati[...]

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Ima g e Sending Ima g e Sending 67 This section explains the uses of the im age send funct ion and the basic procedure. In addit ion, special modes that can be used with the image send function are intr oduced. To use the image send function, sever al expansion kits are necessary. X IMAGE SEND FUNCTION . . . . . . . . . . . . . . . . . . . . . . . [...]

68 IMAGE SEND FUNCTION The image send functio n of the machine can be used to transmit sca nned images by a varie ty of methods. The image send function ha s the following modes. * A USB memo ry device is a storag e device that is connected via a USB inter face. Scan to E- mail The scanned file is se nt by e-mail. Scan to FTP The scanned file is se[...]

69 BASE SCREEN OF IMAGE SEND MODE Touch the [IMAGE SEND] key in the touch pa nel to open the base scree n of image send mode. Various settings fo r image send can be select ed from the base screen . Each mode has a base screen. To select a mode, touch the send mode select tab for that mode. Example: Base screen of scan mode (1) Send mode tabs Use t[...]

70 SCANNING AN ORIGINAL The basic operation for sca nning is explained below. This section explains how to send a scanned f ile by e-mail. When the colour exp ansion kit is in sta lled, originals can be scan ned in full colour or greyscale. 1 Select settings in the touch panel. (1) Touch the [IMAGE SEND] key. (2) Touch the [Scan] tab. The base scre[...]

71 SENDING A FAX The basic procedure for sending faxes is e xplained below. In fax mode, colour or iginals are sent as black and white imag es. 1 Select settings in the touch panel. (1) Touch the [IMAGE SEND] key. (2) Touch the [Fax] tab. The base screen of fax mode appears. 2 Place the originals. When using the document glass, pl ace the original [...]

72 CONVENIENT TRANSMISSION METHODS One-touch sending , resending, and othe r convenient tran smission functions that make it easy to send an image are available. One-touch key A destination sto red in a one-touch key can be retrieved by a simple touch of the ke y. For the procedur e for storing a one-touch key, see "STO RING A DESTINATION"[...]

73 Resending The [Resend] key can be t ouched to send an imag e to one of the most recent 8 transmission desti nations. Resending is not possible in some cases, such as when an image is sent using a o ne-touch key for a grou p. Dialling using the speaker (Fax mode) When the speaker is use d to dial, fax transmission is st arted after the number is [...]

74 STORING A DESTINATION Destinations for Scan to E-mail, Intern et fax, and fa x can be stored in one -touch keys. Stored destinat ions can be retrieved quickly and easily. To store destinations fo r other modes, see "STORING DESTIN ATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" in the Image Send Guide. Storing an individual key[...]

75 The items in the above step must be entered. For de tails on items ent ered, see "9. SYSTEM SETTINGS" in the Image Send Guide. When sending the sa me document or image to multiple de stinations, it is co nvenient to st ore a destination group. For details on storing gro ups, see "9. SYSTEM SETTINGS" in the Image Send Guide. S[...]

76 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same im age can be sen t to multiple scan m ode (excluding Sc an to Network Fold er), Internet fa x mode, and fax mode destinations in a single o peration. The procedure fo r selecting multiple de stinations stored in one-touch keys and sending an image to tho se destin[...]

77 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image t ype settings can be selected as appr opriate for the or iginal. The procedure fo r darkening the exp osure and setting the or igina l image type to "Text/Prt d. Photo" is explained below. 1 Place the originals. When using the document glass, pl ace the original[...]

78 CHANGING THE RESOLUTION You can select the resolutio n as appropriate for t he original type. Sending an image in scan mode This section explains how to set t he resolution to "300 X300dpi", wh ich creates a clea rer image than the default resolution. 1 Place the originals. When using the document glass, pl ace the original with the si[...]

79 Sending an image in fax mode The following exampl e explains how to set the reso lution to [Fine] and [ Half Tone] when se nding an original with small text. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Enter the fax number of the receiving fax machine. 3 Select settings in [...]

80 CHANGING THE FILE FORMAT The format for scan se nd (file type and compression method) can be changed. The procedure for se nding a scanned image in full colour TIFF format is explained be low. * To scan an original in full co lour, the colour expan sion kit is required. 1 Place the originals. When using the document glass, pl ace the original wi[...]

81 SPECIAL IMAGE SEND MODES The special modes can be used f or a vari ety of special-purpose scan send jobs. The following pages show the ty pes of scan send jo bs that can be performed. ( The procedures for using each special mode ar e not explained.) To use a special mode, op en the special modes menu and touch the key of mode that you wish to us[...]

82 SELECTING A SPECIAL MODE The procedure for selecting a special mode for image send is explained below. T he settings that mu st be select ed vary for each special mode , however, the gener al proc edure is the sa me. As an example, the proc edure for "ERASING PERIPHERAL SHAD OWS ON THE IMAGE (Erase)" is explained. 1 Place the originals[...]

83 CONVENIENT IMAGE SEND FUNCTIONS Erasing peripheral shadows on the image (Erase) Sending an original as two separate pages (Dual Page Scan) Whitening faint colours in the image (Suppress Background) Sending both sides of a card as a single page (Card Shot) Use this function to eras e peripheral shadows that occur when sca nning books and other th[...]

84 Scanning many original s at once (Job Build) Sending two pages as a single page (2in1) The machine also has these functions For detailed informat ion on these functions, see "4. SPECIAL MODE S" in the Image Send Guide. • Storing send ing operations (Pr ogram) • Sending an image at a sp ecified time (Timer Transmission) • Transmit[...]

Document filing Document filing 85 The document filing function is used to store the document or print image on the hard drive when pe rforming a copy, print, or other jo b. A stored file can be cal led up and used whenever needed. This section introduces several of th e document filing functi ons. X DOCUMENT FILING . . . . . . . . . . . . . . . . [...]

86 DOCUMENT FILING The document filing function a llows you to save the document image of a copy or image send jo b, or the data of a print job, as a file on the ma chine's hard drive . The stored file can be re trieved and printed or t ransmitted as needed. Uses of the document filing function Files that y ou want to store for later use Store[...]

87 The document filing function is convenient in these situations Features that make the document filing function eve n more convenient When user authentica tion is enabled, "My Folder" can be sp ecified in the user infor mation of the users. When a user retrieves a stored file, "My Fold er" appears first, saving the user the tr[...]

88 QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Qui ck File" while copying is explained below. Quick File is the easiest way to save a file using the document filing functi on. 1 Place the originals. When using the document glass, pl ace the original with the side to be scan ned face d own. 2 Select settings i[...]

89 APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copy ing is explained below. Unlike Quick File, a file name, user name, folder, and save format can be specif ied when saving a file. A saved file c an be printed or sent at a later time . When saving a file to be sent, set the save for[...]

90 Select settings in the touch panel. (Continued) (7) Touch the [User 1] key. (8) Touch the [OK] key. (9) Touch the [OK] key. Two selections are ava ilable for the "Stora ge Format": "Hi-Speed Print Mode" an d "Send Allowed Mode". Select "Hi-Speed Print Mode" if you wish to give priority to printing sp eed. [...]

91 SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without perfor ming a copy, print, or send job. The procedure fo r storing a document in t he main folder is explain ed below. When the colour expansion kit is installed, o riginals can be scanned in full colour or greysca le. 1 Touch the [DOCUM ENT FILING] key. The base screen of docu[...]

92 PRINTING A SAVED FILE You can retrieve a file stor ed by document filing and pr int or transm it the file. This section explains how to retr ieve and print a file stored in the main folder. Select the file and print it. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Main Folder] key. (3) Touch the key of the file that you wish to retrieve. [...]

Man ual finishing Man ual finishing 93 This section explains the basic procedures for using the manual finishing function. X MANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 X USING MANUAL FINISHING . . . . . . . . . . . . . . . . . . . . . . 95[...]

94 MANUAL FINISHING Manual finishing can be used to staple or punch holes in paper that has been loaded in the inserter. Copying and print ing are not perfo rmed when the manu al finishing function is used. As an example, manual finishing can be used t o staple paper on which printing or copying has alrea dy been performed a nd thereby create bookl[...]

95 USING MANUAL FINISHING The basic procedure for using manual finishing is explained below, using stapli ng as an example. 1 Touch the [MANUAL FINISHING] key. The base screen of manual finishing mode appears. 2 Load the paper that you w ant to staple in the inserter tray. All loaded sheets will be stapled as a single set. 3 Select settings in the [...]

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System settings System settings 97 The system settings let you adjust the operation of the machine to suit the needs of your workplace. This sectio n briefly introd uces several of the system settings. X SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 X SYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . 100[...]

98 SYSTEM SETTINGS The date and time can be set, fax and scan destinations c an be stored, document filing folder s can be created, and various other se ttings related to th e operation of th e machine can be configu red in the system settings screen. The procedure for op ening the system setti ngs screen and the items in the screen are explained b[...]

99 System settings (administrator) The system settings (administra tor)* are system settings th at can only be configured by the administ rator of the machine. To con figure these settings, the a dministrator p assword must be entered. However, when user authenti cation is enabled, user s who log in with certa in user rights may be able to confi gu[...]

100 SYSTEM SETTINGS MENU T otal Count System Settings Entering Administrator's Pass wor d Ke yboard Select Clock Adjust Device Count Job Count All Custom Setting List Printer T est Page Sending Address List Document Filing Folder List T ray Settings Paper T ype Registration Auto T ray Switching Address Book Custom Inde x Progr am F-Code Memor [...]

101 Image Send Settings Operation Settings Other Settings Default Displa y Settings Address Book Default Selection Initial Resolution Setting Default Exposure Settings Default Original Image T ype Must Input Next Address K ey at Broadcast Setting Scan Complete Sound Setting The Number of File Name/Subject/Body Ke ys Displayed Setting The Number of [...]

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Please note • For information on your operating system, please refer to your opera ting system manual or th e online Help function. • The explanations of screens and proced ures in a Windows environment are pri marily for Windows ® XP. The screens may vary depending on the version of the operat ing system or the software application. • Th e [...]

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