Toshiba e-Studio165 manual

MULTIFUNCTIONAL DIGITAL SYSTEMS Setup Guide for Scanning Functions[...]

2 Software License Agreement Sof tware License Agreement INST ALLING OR OTHERWISE USING THIS SO FTW ARE PRODUCT CONSTITUTES YOUR ACCEP- T ANCE OF THE FOLLOWING TERMS AND CONDITI ONS (UNLESS A SEP ARA TE LICENSE IS PRO- VIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEP ARA TE LICENSE SHALL APPL Y). IF YOU DO NOT ACCEPT THESE TERMS,[...]

Software License Agreement 3 Limit ation of Liab ility IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LI ABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT , TORT , OR OTHERWISE (EXCEP T PERSONAL INJU RY OR DEA TH RESUL TING FROM NEGLIGENCE ON THE P ART OF TTEC OR ITS SUPPLIERS), I NCLUDING WITHOUT LIMIT A TION ANY LOST PROFITS, LOST DA T A, LOST SA VINGS[...]

4 Software License Agreement[...]

Preface 5 Preface Thank you for purchasing the TOSHIBA mult ifunctional digital system e-STUDIO165/205. This Setup Guide for Scanning Function s is a manual for the e-STUDIO165/205 when the fol- lowing option is installed: y Network Printer Kit y Scanner Upgrade Kit y External Keyboard This section also explains about fu nctions available with the [...]

6 Lineup of Our Manuals Lineup of Our Manuals These manuals are provided for the operation of the e-STUDIO 165/2 05. Select and read the manual best suited to your needs. TOSHIBA mu ltifunctional digit al system e-STUDIO165/205 Operator’s Manua l for Copying Functions This manual describes the basic operations, mainly co pying functions, of this [...]

Lineup of Our Manuals 7 Network Fax Guid e (PDF) This manual is only for the equipment on which the Fax Kit (optional), the External Keyboard (optional) a nd the Network Printer Kit (optional) are installed. This explains about the network Fax functio ns, which enable Fax transmissions from a client co mputer through a network. Scanner Upgr ade Kit[...]

8 Lineup of Our Manuals T o read manuals of PDF (Por t able Document Format) files Viewing and printing this operato r‘s manual of PD F files require that yo u install Adobe Reader or Adobe Acrobat Reade r on your PC. If Adobe Reade r or Adobe Acro bat Reader is not installed on your PC, download and install it from the website of Adobe Systems I[...]

Before Reading This Manual 9 Before Reading This Manual Signal in this manual T o ensure correct and safe use of this equipm ent, this operator's manual describes safety pre- cautions according to the three levels shown bel ow . Y ou should fully understand the meaning an d impor tance of these items before reading this manual. Other than the [...]

10 Before Reading This Manual[...]

CONTENTS 11 CONTENTS Setup Guide f or Scanning Func tions Software License Agreemen t ............. ............. ............. ................ ............. .. 2 Preface ............ ................ ............. ............. ................ ............. ................ ........ 5 Lineup of Our Manuals ....... ................ ..............[...]

12 CONTENTS Chapter 6 TopAccess REGISTRATION TAB PAGE Checking Public Templates ....... ................ ................ ............. ................ ... 38 Checking public templates from the “Panel View” .......... ................ ......... 38 Checking public templates from the “List View”.............. ................ ......... 39 Ma[...]

CONTENTS 13 Chapter 9 TopAccess ADMINISTRATIO N TAB PAGE - MAINTENANCE MENU About the Maintenance Functions ......................... ................ ................ ... 94 Switching Languages .......... ................ ................. ................ ............. ......... 95 Backing up Data ............................ ............. ......[...]

14 CONTENTS[...]

1. OVER VIEW This chapter describes the contents of this manua l and the required use environments of T opAccess. Overview ..................................................... .............................................................16 Contents ....................... ................. ................... ................. ................. ..[...]

1O V E R V I E W 16 Overview Overview Content s This manual consists of the fol lowing 2 parts: y Scan-related settings usin g the control panel of this equ ipment y Settings and management of this equipm ent from a computer using T opAccess Scan-related settings using the c ontrol pane l of this equipment The former part of this manual describes h[...]

Overview 17 Chapter 9 T opAccess ADMINISTRA T ION T AB P AGE-MAINTENANCE MENU Describes the maintena nce of T o pAccess performed by the T opAccess administrator .  P .93 “T o pAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU” Chapter 10 T opAccess ADMINISTRA TION T AB P AGE-REGISTRA TION MENU Describes the registration of T opAccess per[...]

1O V E R V I E W 18 Overview Settings on equipment side and setti ngs/ma nagement of this equipment usin g T o pAccess: *1 TCP/IP and HTTP must be configured on the equi pment prior to using T opAccess. T opAccess is a web-based utility to set or manage the equipment on the screen of your com- puter using a web browser . T opAccess can be ut ilized[...]

2. BASIC OPERA TIONS ON SCREENS (EQUIPMENT) This chapter describes the basic operations on the control panel scree ns of this equipment. V arious Screens ................................................................................... ................... 20 Basic Operations on Each Screen ..................................................... ...[...]

2 BASIC OPERA TIONS ON SCREENS (EQUIPMENT) 20 Various Screens V arious Screens Major screens appearing on the control panel LC D of this equipment are shown below . Ready Screen (“Copy mode” main screen) This screen appears a few tenths of a second after you turn the power of this equipmen t ON. The copying functions can be used . This screen a[...]

Various Screens 21 Menu Selection Screen This screen appears when you select desired menus or items. The name of the menus, sub- menus or items are displayed in this screen. Example of “ON/OFF” selection screen: Digit Entry Screen This screen appears when you key in any digits. Ente r digi ts using the digital keys on the control pan el . Error[...]

2 BASIC OPERA TIONS ON SCREENS (EQUIPMENT) 22 Basic Operations on Each Screen Basic Operations on Each Screen T o select mode main screen When you press the mode selectio n button (= [S CAN] or [USER FUNCTIONS]) in the ready screen displayed after power-ON, the main screen for each mode appears. If the ready screen is set for the Fax function s, th[...]

Basic Operations on Each Screen 23 T o select each menu Y ou can select the desired menu or item in the menu sele ction screen. The menus displayed in the screen differ depending on which options are installed. Some menus displayed in the menu selectio n screen shown in this manual may not be displayed in the actual screen, if the correspond ing op[...]

2 BASIC OPERA TIONS ON SCREENS (EQUIPMENT) 24 Basic Operations on Each Screen Example of menu selection The menu selection proced ure to cancel a scan job in the “scan mode” main screen is shown below . *1 Each menu in this equipment has a serial number . When you key in the first 1 or 2 digits of the serial number , you can imme diately select[...]

Basic Operations on Each Screen 25 T o key in digits Y ou can enter digits using the digital keys. Button /Digit al key Function Digital Keys Press these keys to enter digi ts when the digit entry screen is displayed. [ENTER] Press this button to determine the digits keyed in. / Press these buttons to move the cursor to the r ight or left. When you[...]

2 BASIC OPERA TIONS ON SCREENS (EQUIPMENT) 26 Basic Operations on Each Screen[...]

3. SETTING TEMPLA TES (EQUIPMENT) This chapter describes how to set a template using the control panel of this equipment T o Enable T emplates ................................. ............................................................. 28[...]

3 SETTING TEMPLA TES (EQUIPMENT) 28 To Enable Templates T o Enable T emplates Y ou can set the use of templates. 5 Press the [CANCEL] or [FUNCTION CLEAR] button to return to the "user function mode" main screen. 1 Press the [USER FUNCTIONS] button. 2 Press or to select "INITIAL SETUP" and press the [ENTER] button. 3 Press or to [...]

4. PRINTING LISTS (EQUIPMENT) This chapter describes how to print scan-rel ated lists from the control panel of this equipment. T o Print List s .............................................. .............................................................30 Configuration Page ........... .................... ................. ................... ....[...]

4 PRINTING LISTS (EQUIPMENT) 30 To Print Lists T o Print List s Y ou can print the scan-related lists shown below in the “user functions mode”. y Configuration page y Menu List y For each list mentioned above, see the following page:  P .142 “List Print Format” y For examples of the l ists below , see the Setup Guide for P r inting Funct[...]

To Print Lists 31 Menu List Y ou can print o ut the menu list in the setting status when the Scanner Upgrade Printer Kit (optional) is installed. 1 Press the [USER FUNCTIONS] button. The “user functions mode” main screen is displayed. 2 Press or to select MENU LIST , and then press the [ENTER] button. “Printing accepted” appears and the men[...]

4 PRINTING LISTS (EQUIPMENT) 32 To Print Lists[...]

5. The mode of T opAccess This chapter describes the mode of T opAccess when the Sca nner Upgrade Kit and the Exten sion Key Board are installed. The mode of T opAccess ........................................................... .............................. 34 End User Mode ....................... .................... ................ ...........[...]

5 The mode of T op Access 34 The mode of TopAccess The mode of T opAccess T opAccess has two access levels: the end user level and the administrator level. The adminis- trator can configure all settings availa ble and can perform maintenance operations. y For detailed explanation on T opAccess, see the following page:  P .17 “Use envi ronments[...]

The mode of TopAccess 35 Administrator Mode Only a person who h as an administrator privilege can access this mode. T o use the administra- tor mode, the administrator ’s password should be entered. y V arious settings and mainten ance operations by the admin istrator (Administration tab) Setup menu: - General setting - Network setting - Copier s[...]

5 The mode of T op Access 36 The mode of TopAccess[...]

6. T opAccess REGISTRA TION T AB PA G E This chapter describes how to confirm the public template s and manage the address book, Mailboxes and Inbound F AX routing by TSI o n the T opAccess Registration tab page. Checking Public T emplates ................................................................ ................... 38 Checking public templa[...]

6 T opAccess REGISTRA TION T AB P AGE 38 Checking Public Templates Checking Public T emplates Public templates of this equipment ca n be checke d in the T emplate menu of the Registra tion tab either from the “Panel View” or “List V iew”.  P .38 “Click the Registration tab and the T emplate menu.”  P .39 “Click the Registration [...]

Checking Public Templates 39 Checking public template s from the “List V iew” 1 Click the Registration t ab and the T emplate menu. 2 Click the “List View” submenu. The public template list is displayed in the “List View”.[...]

6 T opAccess REGISTRA TION T AB P AGE 40 Managing Address Book Managing Address Book This equipment co mes with the Address Book feature that enables users to manage who receives Fax and InternetFax transmission. In the Address Book menu page at the Registration tab in T opAccess, you can add, edit and delete recipient i nformation, such a s Email [...]

Managing Address Book 41 3 Enter following items to specify the recipient information. Name — Enter the name of the recipient. Y ou can enter up to 20 letters. Email Address — Enter the email address of the recipient. Y ou can enter up to 192 letters. Fax Number — Enter the Fax nu mber of the recipi ent. Y ou ca n enter up to 128 letters. (?[...]

6 T opAccess REGISTRA TION T AB P AGE 42 Managing Address Book 5 Enter following items according to the cap abilities of recipient fac- simile, and click [Save]. SUB — Enter the mailbox number if you want to send originals to the mailb ox in the recipient facsimile. Y ou can enter up to 20 letters including numbers and #, *. SEP — Enter the mai[...]

Managing Address Book 43 7 Set the item of Email Setting and click [Sa ve]. T ransmissio n report : Select s whether to pr int the tran sm ission report after completion of the Email transmission. 8 In the Cont act Properties p age, click [Save] to add new cont act. Deleting a cont act 1 Click the Registration t ab and the Address Book menu. The Ad[...]

6 T opAccess REGISTRA TION T AB P AGE 44 Managing Address Book 2 Click the link that you want to delete in the cont acts li st. The Contact Properties page is displayed. 3 Click [Delete]. The contact is deleted from the Address Book. Managing group s in the address book Y ou can create groups that contain the mu ltiple recipients. This enables you [...]

Managing Address Book 45 3 Click [New] to add new group, or click the group link that you want to edit in the group s list. The Group Properties page is displayed. 4 Enter following items to specify the group properties. Group Number — Enter the group number. Group Name — Enter the group name. Group T ype — Select “Fax” or “Ema il”. O[...]

6 T opAccess REGISTRA TION T AB P AGE 46 Managing Address Book 6 Click [OK]. The group is created. Deleting a group 1 Click the Registration t ab and the Address Book menu. The Address Book menu p age is displayed. 2 Click the Group submenu. The Group submenu page is displaye d. 3 Click the group link t hat you want to delete in the group s list. T[...]

Managing Mailboxes 47 Managing Mailboxes This equipment supports the ITU-T compatible ma ilboxes that allow stora ge and retrieval of doc- uments via mailboxes that are already set up in a mailbox hub. Using T opAccess, you can set up, edit, and delete mailboxes on this equipment. The following three types of Mailboxes are availab le: Confidential [...]

6 T opAccess REGISTRA TION T AB P AGE 48 Managing Mailboxes Setting up an Open Mailbox T o carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub. Y ou can set up a maximum of 100 mailboxes. Setting up or editing a mailbox 1 Click the Registration t ab and the MailBoxes menu. The Mailboxes menu page is displayed. 2[...]

Managing Mailboxes 49 5 Select agent s and click [Select Agent]. Confidential — Select this to create a Confidentia l mailbox. Bulletin Board — Select this to create a Bulletin Board mailbox. Forward — Select this to create a relay station mailbox. Internet/Fax(Rela y) — Select this to create a Forward mailbox of InternetFax or Fax (Relay) [...]

6 T opAccess REGISTRA TION T AB P AGE 50 Managing Mailboxes MailBox setting In the MailBox Setting page, specify the box number and password. 1) Box Number Enter the box number of the mailbox. Y ou can enter up to 20 letters (numbers only). 2) Password Enter the box password if you want to protect the mailb ox by the pass wo rd. Y ou can enter up t[...]

Managing Mailboxes 51 Destination setting (Mailbox) In the Recipien t List page, you can specify the de stinations of the Fax and InternetFax (Relay). T o set the destinations, select both Fax numbers and Email addresses for individual or grou p destinations from the address book. Selecting the recipient s from the address book By this method, you [...]

6 T opAccess REGISTRA TION T AB P AGE 52 Managing Mailboxes 5 Click [ADD]. Selected recipients are added in the Recipient List page. Y ou can remove the contacts that you added in the recipi ent list before submitti ng the destinati on settings.  P .53 “Removing the contacts from the recipient list” 6 Click [Save]. The contacts are added as [...]

Managing Mailboxes 53 5 Click [ADD]. All recipients in the selected groups are added in the Recipient Li st page. Y ou can remove the contacts that you added in the recipi ent list before submitti ng the destinati on settings.  P .53 “Removing the contacts from the recipient list” 6 Click [Save]. The contacts are added as the destinations. R[...]

6 T opAccess REGISTRA TION T AB P AGE 54 Managing Mailboxes Relay end terminal report In the Relay End T erminal Report page, you can sp ecify a recipient that the transmission result list will be sent. Adding the relay end terminal report recipient s 1 Click [Relay End T erminal Report]. The Relay End T erminal Report page is displayed. 2 Enter th[...]

Managing Mailboxes 55 Deleting an Open Mailbox Y ou can delete an existing Op en Mailbox from T opAccess. If you want to delete an Open Mailbox, the documen t must first be retrieved, printed , or canceled from the Open Mailbox. Deleting an mailbox 1 Click the Registration t ab and the MailBoxes menu. The MailBoxes menu page is displayed. 2 Click t[...]

6 T opAccess REGISTRA TION T AB P AGE 56 Managing Mailboxes 5 Click [OK]. Selected mailbox is deleted.[...]

Managing Inbound FAX Routing By TSI 57 Managing Inbound F AX Routing By TSI In the Inbound F AX routin g by TSI, the faxes th at are received from the specifie d fax number can be routed according to the mailbox settings. Forward Mailbox The Forward mailbox allow s you to transmit a received Fax to various destinations, using the fol- lowing agents[...]

6 T opAccess REGISTRA TION T AB P AGE 58 Managing Inbound FAX Routing By TSI 3 Click [Edit]. 4 Select agent and click [Select Agent]. Forward — Select this to create a relay station mailbox. When you sele ct this, select the agent from “Save as file” or “Email”. Save As File — Select this to create the Save as file agent. Email — Sele[...]

Managing Inbound FAX Routing By TSI 59 5 Click each button to set the mailbo x properties. [Inbound F AX Setting] : Click this to specify the mailbox settings.  P .60 “Inbound F AX Setting” [Destination Setting]: Click this to specify the destinat ions to be sent. This can be set only when creating the Email agent.  P .61 “Destination S[...]

6 T opAccess REGISTRA TION T AB P AGE 60 Managing Inbound FAX Routing By TSI Inbound F AX Setting In the Inbound F AX Properties page, specify the general information of the ma ilbox such as the TSI Number , Use r Name, Co mment, and Notification. 1) TSI Number Enter the sender's Fax numb er (TSI code) to se t the “Inbound F AX routing by TS[...]

Managing Inbound FAX Routing By TSI 61 Destination Setting (Inbound F AX routing by TSI) In the Recipient List page, you can specify the destinations of the “Inbo und F AX routing by TSI” function. Y ou can specify the recip ients by enteri ng their email addresse s manually , or selecting recipients or recipient groups from the address book. ([...]

6 T opAccess REGISTRA TION T AB P AGE 62 Managing Inbound FAX Routing By TSI Selecting the recipient s from the address book 1 Click [T o: Destination Setting] or [Cc: Destination Setting] to open the Recipient List p age. 2 Click [Address Book]. The Address Book page is displayed. 3 Check the Email boxes of users you want to add as the Email recip[...]

Managing Inbound FAX Routing By TSI 63 Selecting the group s from the address book 1 Click [T o: Destination Setting] or [Cc: Destination Setting] to open the Recipient List p age. 2 Click [Address Group]. The Address Group page is displayed. 3 Check the Group boxes that cont ain the desired recipient s. 4 Click [ADD]. All recipients in the selecte[...]

6 T opAccess REGISTRA TION T AB P AGE 64 Managing Inbound FAX Routing By TSI Email Setting (Inbound F AX routing by TSI) In the Email Setting page, you can specify the content of the Scan to Email document to be for- warded. 1) Subject This sets the subject of the Scan to Email do cuments. Select “Scanned from (Device Name) [(T emplate Name)] (Da[...]

Managing Inbound FAX Routing By TSI 65 Save As File Setting (Inb ound F AX routing by TSI) In the Save as file Setting page, you can spec ify how and where a recei ved Fax will be stored. 1) File Format Select the file format for storing a received Fax. - PDF — Select this to save a received Fax as a PDF file. - TIFF (Multi) — S elect this to s[...]

6 T opAccess REGISTRA TION T AB P AGE 66 Managing Inbound FAX Routing By TSI Network Path When you select “SMB” as the pr otocol, enter the network path to the Save a s file. For example, to specify the “ 192.168.1.1user scanne d” folder in the SMB server , ente r “192.168.1.1userscan ned”. When you select “FTP” as the proto[...]

Managing Inbound FAX Routing By TSI 67 3 Click [Delete]. The confirmation dialog box appears. 4 Click [OK]. The selected mailbo x is deleted.[...]

6 T opAccess REGISTRA TION T AB P AGE 68 Managing Inbound FAX Routing By TSI[...]

7. T opAccess COUNTER T AB P AGE This chapter describes how to display total counters on the T opAccess Counter tab p age. Vi ewing Counters ...................................................................... .............................. 70 Displaying the total counter ..... .................... ................ .................... ..........[...]

7 T opAccess COUNTER T AB P AGE 70 Viewing Counters Vie wing Counters This equipment maintains a set of counters that keep track of t he number of pages printed, cop- ied and scanned. These statistics can be displayed in totals or broken down by department. This topic describes how to display the statis tics and manage the department counters.  [...]

Viewing Counters 71 Displaying the dep artment counter In the Department menu page, you can display the counter information of a specific department. If you want to display the department co unter , you must enter the d epartment code. Displaying the department counter is ava ilable only when a d epartment code is set by using this equipment. The a[...]

7 T opAccess COUNTER T AB P AGE 72 Viewing Counters[...]

8. T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Function) This chapter describes the scanning functions configured by the T opAccess administrator . Setting up Network Settings (Scanning Function) .............................................. 74 Setting up the SMTP Client ............. .......................................... ...[...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 74 Setting up Network Settings (Scanning Functio n) Setting up Network Settin gs (Scanning Function) In the Network submenu page in the Setup menu, an administrator can configure the ne twork settings such as TCP/IP , IPX/SPX, AppleT alk, Bonj our , DNS Sessio n, DDNS Session[...]

Setting up Network Settings (Scanning Functio n) 75 See the Setup Guide for Printing Functio ns for the following settings. Setting up th e TCP/IP Setting up the IPX/SPX Setting up th e AppleT alk Setting up th e Bonjour Setting up t he DNS Setting up th e DDNS Setting up t he NetW are Setting up th e HTTP Setting up the SN MP 4 Click [Set] to save[...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 76 Setting up Network Settings (Scanning Functio n) Setting up the SMTP Client In the SMTP Client menu, you can enable or disable SMTP transmission for sending an Inter- netFax or an Email. Setting a From Address is also required to s end an InternetFax or an Email. For infor[...]

Setting up Network Settings (Scanning Functio n) 77 7) Maximum Email / InternetFax Size Select the maximum size (2 MB to 30 MB) that can be sent by this equipmen t using the SMTP . 8) Port Number Enter the port number for accessing the SM TP server when "Enable SMTP Client" is enabled. The port number varies dependin g on the port setting[...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 78 Setting up Network Settings (Scanning Functio n) Setting up the POP3 Network Service In the POP3 Network Service menu, you can spec ify th e POP3 server which receives an Inter- netFax or an Email print job. POP3 Network Service settings are available onl y when the Fax Ki[...]

Setting up Network Settings (Scanning Functio n) 79 Setting up the FTP Client In the FTP Client menu, you can s pecify the default port number us ed for the Save as file using the FTP protocol. 1) Default Port Number Enter the port number to access the network folder using F TP . The port number used for FTP may differ depending on the FTP Server s[...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 80 Setting up Save As File Set tings Setting up Save As File Settings An administrator can configure th e Save as file se ttings that apply to the Save as file operations in the Save as file submenu page in the Setup menu. Some settings may n ot be applied to the display on t[...]

Setting up Save As File Settings 81 4 Click [Save]. The confirmation dialog box appears. If you want to restore th e current settings wi thout saving the chan ges, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the change s and restore the current settings. 5 Click [OK] to apply the cha nges. When using Internet [...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 82 Setting up Save As File Set tings 4) Port Number (Command) When you select "FTP" as the protocol, enter th e port number to be used for command exe- cution. Remain "-", whi ch has been set as th e default, for the con trol port. If so, the p ort number [...]

Setting up Email Settings 83 Setting up Email Settings An administrator can configure the Email setti ngs that are neede d for Scan to Ema il operations in the Email submenu page in the Setup me nu. Some settings may n ot be applied to the display on the equipment i mmediately upon saving . The settings will be up dated by pressing the [FU NCTION C[...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 84 Setting up Email Settings 4 Click [Save]. The confirmation dialog box appears. If you want to restore th e current settings wi thout saving the chan ges, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the change s and restore the current[...]

Setting up Email Settings 85 5) Default Bod y Strings Enter the body text that will be automatically ente red in the Body field when users operate Scan to Email from the control panel of this e quipment . This body text will be applied to the Email. In the Inbound F AX rou ting by TSI, T emplate, Fax Received Forward and In ternet Fax Received Forw[...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 86 Setting up InternetFax Settings Setting up InternetFax Settings An administrator can configure th e InternetFax setting s needed for InternetFax transmission s in the InternetFax sub menu page in the Setup menu. y Some settings may not be applied to the display on the equ [...]

Setting up InternetFax Settings 87 4 Click [Save]. The confirmation dialog box appears. If you want to restore th e current settings wi thout saving the chan ges, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the change s and restore the current settings. 5 Click [OK] to apply the cha nges. When using Internet E[...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 88 Setting up InternetFax Settings 5) Body Strings T ransmission Select whether the body strings will be sent or not.[...]

Setting up Print Service Settings (Scann ing Function) 89 Setting up Print Service Se ttings (Scanning Function) In the Print Service submenu page in the Setup me nu, an ad ministrator can configure such print services as Raw TCP Print, LPD Print, I PP Print, NetW are Print, and Email Print. Some settings may not apply to the LCD of this equipment [...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 90 Setting up Print Servic e Settings (Scanning Function) See the Setup Guide for Printing Functio ns for the following settings: Setting up the Raw TC P print Setting up th e LPD print Setting up the IPP pri nt Setting up th e NetW are print 4 Click [Save]. The confirmation [...]

Setting up Print Service Settings (Scann ing Function) 91 5) Enable Email Error Forward Select whether to send an error message to the specified Email address when Email prin ting is not completed properly . 6) Email Error T ransfer Address Enter an administrative Email address whe re the error message is sent to if " Email Error For- ward&quo[...]

8 T opAccess ADMINISTRA TION T AB P AGE - SETUP MENU (Scanning Functio n) 92 Displaying Version Information Displaying V ersion Information An administrator can display the system softwa re version information of this equipment. The version information ca n be displayed from the Setup menu page. Displaying the version information 1 Select the [Admi[...]

9. T opAccess ADMINISTRA TION T AB P AGE - MAINTENANCE MENU This chapter describes the maintenance of T opA ccess performed by the T o pAccess administrator . About the Maintenance Functions ................................................................ ........ 94 Switching Languages ..............................................................[...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 94 About the Maintenance Functions About the Maintenance Functions In the Maintenance me nu of the T opAccess admi nistrator mode, an administrator can perform the following maintenance : Inst all Languag e The administrator can change the langua ge displayed in the T opAccess screen . [...]

Switching Languages 95 Switching Languages Y ou can switch the currently-used language to the desired one by uploading the language of T opAccess in the Scan Utilities CD-ROM to this equipment. 1 Insert the Scan Utilities CD-ROM into a clie nt PC. When inserting the Scan Utilities CD-ROM, the installer ma y automatically start. Click [Cancel] to ma[...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 96 Switching Languages If the language selected in the drop down box and the one selected from the Scan Utili- ties CD-ROM differ , th e error message dialog box shown below appears. Click [OK] in this message dialog box and then select the correct language. 6 Click [Upload]. Uploading sta[...]

Backing up Data 97 Backing up Dat a The administrator can create backup files of t he ad dress book and template d ata. The backup files can be used to restore the data. Backing up dat a as files 1 Select the [Administration] t ab, enter the administrator's password and click [Login]. T o access the T opAccess admin istrator mode, see the Setu[...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 98 Backing up Data 4 Click [REFRESH] on the right side. A backup file is created and its name and size will be displayed. If the screen is not refreshed by clicking th e [R EFRESH] icon, please wait a while an d then try again. Creating the backup file may take a few minutes depending on i[...]

Backing up Data 99 6 Select the file location and select “All Fi les” in the “Save as type” drop down box. It is recommended to save the backup file as it is named. If you chan ge the file name, the equipment cannot resto re the data from the backup files. The file name of each backup data must be the following name: - Address Book: BACKUP_[...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 100 Restoring Da ta from Backup File Restoring Dat a from Backup File An administrator can restore the address book and template d ata using the backup files. T his maintenance feature is used to restore data from backup files, to recover the original environ- ments. Restoring dat a from b[...]

Restoring Data from Ba ckup File 101 The Choose File dialog box appears. 4 Select a backup file and click [Open]. The file version and device name of se lected backu p file will be displayed. If the backup file name is not the name as shown below , the equi pment cannot restore the data from the backup files. - Address Book: BACKUP_ADDR<date>[...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 102 Restoring Da ta from Backup File 6 Check the box of dat a that you uploaded a backup file and click [Restore]. “Backup or restoration process in progress. ” ap pears and the restoration process begins. 7 Click [REFRESH] on the right side. The address book data are restored in this [...]

Setting up Notification Functions 103 Setting up Notification Functions The administrator ca n set up the notification func tions and receives an Em ail notification when a system error occurred. T o enable the notification functions , Emai l setting is required in the Email submenu page in the Setup menu.  P .83 “Setting up Email settings” [...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 104 Setting up Notification Functions 5 In the Received Fax/InternetFax Notification Event s, check the boxes for the relay Fax transmission statuse s you want to be noti- fied. When the Fax Kit (optional) has not been in stalled, this menu is not di splayed. 6 In the Scan Notification Eve[...]

Importing Address Book Data 105 Importing Address Book Dat a Y ou can import the address book data in a CSV format to T opAccess. The data need to be comma-deliminated CSV files complying with the address book data format of T opAccess. Cre- ate the file in the follow ing format: Each item in the address book data is import ed to T opAccess under t[...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 106 Importing Address Book Data Importing the address book dat a from a CSV file Before importing the address book data, please c onfirm that there is no print job, no scan job, and no Fax job. The a ddress book data cannot be imported if there are any jobs that have been processed. If imp[...]

Importing Address Book Data 107 4 Select the CSV file that cont ains address book dat a and click [Open]. 5 Click [Import]. “Backup or restoration process in prog ress.” appears and the import process beg ins. 6 Click [REFRESH] on the right side. The address book data are imported fr om the CSV file to this equipment. If the screen is not refre[...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 108 Exporting Address Book Data Exporting Address Book Dat a The address book data can be exported in a CSV format. Fo r the formats of the address book data and each item, see the following page:  P .105 “Importing Address Book Data” Exporting address book dat a as CSV file 1 Selec[...]

Exporting Address Book Data 109 4 Right-click the link of the file name , and select [Save T arget As ...]. The Save As dialog box is displayed. 5 Specify where the file is to be saved, and select "All Files" in the "Save as type" drop down box. 6 Click [Save]. The address book data file in a CSV format is saved in the location [...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 110 Exporting Department Code Data Exporting Dep artment Code Dat a The department code d ata can be exported in a CSV format. These data can be exported only when th e department code is set in the equipment. Exporting dep artment code dat a as CSV file 1 Select the [Administration] t ab,[...]

Exporting Department Code Data 111 4 Right-click the link of the file name , and select [Save T arget As ...]. The Save As dialog box is displayed. 5 Specify where the file is to be saved, and select "All Files" in the "Save as type" drop down box. 6 Click [Save]. The department code data file in a CSV forma t is saved in the lo[...]

9 T opAccess ADMINISTRA TION T AB P A GE - MAINTENANCE MENU 112 Exporting Departmen t Code Data[...]

10. T opAccess ADMINISTRA TION T AB P AGE - REGISTRA TION MENU This chapter describes the registration func tions performed by the T opAccess administrator . About Registration Functions ....................................................................... ...... 1 14 Registering Public T emplates .................................................[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 114 About Registration Functions About Registration Functions In the Registration menu i n the T opAccess administrator mode, the administrator can perform the following registratio ns: y Public template registration The administrator can create and register pub lic templates.  P .1 [...]

Registering Public Templates 115 Registering Public T emplates The administrator can perform th e cre ation, registration and maintenance of public templates. Users can view and use public templates but cannot modify them . Creating or editing public templates 1 Select the [Administration] t ab, enter the administrator's password and click [Lo[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 116 Registering Public Templates 3 The public templates are display ed in a panel list. T o create a new template, click a blank template icon (denotin g "undefined") shown at the right of each template number . T o edit the existing template, click an existing template icon i[...]

Registering Public Templates 117 5 Select agent and click [Select Agent]. Scan: Be sure to select this check box wh en creating a template. One of the fol- lowing three agen ts for templates can be selected. Email: Select this to create a te mplate for sending Emails. Save As File: Select this to create a template for saving files. TW AIN: Select t[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 118 Registering Public Templates [Destination Setting]: Click this to specify destin ations when regi stering Email agents. Y ou can specify the destinations for "T o" and "Cc".  P .120 “Desti nation Setting (Public T emplate)” [Email Setting]: Click this to s[...]

Registering Public Templates 119 Panel Setting In the Panel Setting page, you ca n specify the method to display template icon s on the T opAc- cess panel display . Y ou can also set no tifications fo r templates. 1) Picture These icons are displayed in the T opAccess panel display . The icons a r e automatically spec- ified depending on the agents[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 120 Registering Public Templates Destination Setting (Public T emplate) In the Recipient List page, you can specify the destination s of Emails. When yo u are specifying destinations, you can select only Email addresses. T o specify the destinations, en ter the Email addre ss of each de[...]

Registering Public Templates 121 Selecting destinations from address book 1 Click [T o: Destination Setting] or [Cc: De stination Setting] and open the Recipient List p age. 2 Click [Address Book]. The Address Book page is displayed. 3 Check the box for the desired destinatio n in the Email field. 4 Click [Add]. The selected destination is added to[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 122 Registering Public Templates Selecting destination group from addres s book 1 Click [T o: Destination Setting] or [Cc: De stination Setting] and open the Recipient List p age. 2 Click [Address Group]. The Address Group page is displayed. 3 Check the box for a group to which the desi[...]

Registering Public Templates 123 Email Setting (P ublic T emplate) In the Email Setting page, you can specify the propertie s of Emails. 1) Subject S peci fy the subject of the Email. "Scanned fr om (Device Name) [(T emplate Name)] (Date) (T ime)" is selected by default, or enter the desired subject in a field under this. 2) From Addr ess[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 124 Registering Public Templates Save As File Setting (Public T emplate) In the Save as file Se tting page, you can spec ify how and where the sc anned images are saved. 1) File Format Select the file format of scanned images to be saved. - PDF : The scanned image is saved as a PDF file[...]

Registering Public Templates 125 Network Path If you select SMB as th e protocol, enter th e ne twork path to the network folder . For exampl e, to specify the "192.168.1.1 userscanned" folder , enter "192.168.1.1 userscanned". If "FTP" is selecte d above, enter the specified di rectory of an FTP server . For e[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 126 Registering Public Templates Scan Setting In the Scan Setting page, you can specify how origina ls are scanned when the Scan agents are selected. 1) Single/2-Sided Scan Select whether only one side or both sides of the original are to be scanne d. - Single : Only one side of the ori[...]

Registering Public Templates 127 Resetting Public T emplates Y ou can reset a template alre ady defined to the undefined one . Y ou can reset eithe r all templates or only the selected one.  P .127 “Resetti ng selected public template s”  P .128 “Resetting all public template s in one go” Resetting selected public templates 1 Select t[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 128 Registering Public Templates 4 Click [Reset T emplate]. A confirmation dialog box is displayed. 5 Click [OK]. The setting of the selected template is reset and the template is returned to the undefined one. Resetting all public templates in one g o 1 Select the [Administration] t ab[...]

Registering Public Templates 129 3 Click [Reset]. A confirmation dialog box is displayed. 4 Click [OK]. All the public templa tes are reset.[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 130 Registering Fax and Intern etFax Received Forward Registering Fax and Inte rnetFax Received Forward The Fax Received Forward function and the InternetFax Received Forward function allow yo u to forward the received Faxes or InternetFaxes to the specified destinations. In these funct[...]

Registering Fax and In ternetFax Received Forward 131 Email: Select this to forward the received Faxes or InternetFaxes to an Email address. 4 Select whether the received document is printed out or not in the Document Print drop down box. Always: Select this always to print out the received document. ON ERROR: Select this to printout the received d[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 132 Registering Fax and Inte rnetFax Received Forward 6 Af ter having configured the properties of the Fax/InternetF ax Received Forward, click [Save]. The properties of the Fax/Internet Fax Received Forward are regi stered. Destination Setting (Fax/Inte rnetFax Received Forward) In the[...]

Registering Fax and In ternetFax Received Forward 133 6 Click [Save]. The destination setting is saved. Selecting destinations from address book 1 Click [Destination Setting] to open the Recipi ent List p age. 2 Click [Address Book]. The Address Book page is displayed. 3 Check the box for the desired destinatio n in the Email field. 4 Click [Add]. [...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 134 Registering Fax and Inte rnetFax Received Forward Selecting destination group from addres s book 1 Click [Destination Setting] to open the Recipi ent List p age. 2 Click [Address Group]. The Address Group page is displayed. 3 Check the box for a group to which the desired destinatio[...]

Registering Fax and In ternetFax Received Forward 135 Email Setting (Fax/Intern etFax Received Forward) In the Email Setting page, you can specify the propertie s of Emails. 1) Subject S peci fy the subject of the Email. "Scanned fr om (Device Name) [(T emplate Name)] (Date) (T ime)" is selected by default, or enter the desired subject in[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 136 Registering Fax and Inte rnetFax Received Forward Save As File Setting (Fax/I nternetFax Received Forward ) In the Save as file Se tting page, you can spec ify how and where the sc anned images are saved. 1) File Format Select the file format of scanned images to be saved. - PDF : T[...]

Registering Fax and In ternetFax Received Forward 137 Port Number (Command) If "FTP is selected above, key in a port numb er used for co mmand execution in this field. Usually you can leave it "-", which is set by def ault. If it is "-", a port number (default), which is specified in the FTP Client of the Network submenu pa[...]

10 T opAccess ADMINISTRA TION T AB P A GE - REGISTRA TION MENU 138 Registering Fax and Inte rnetFax Received Forward Registering InternetFax Received Forward 1 Select the [Administration] t ab, enter the administrator's password and click [Login]. T o access the T opAccess admin istrator mode, see the Setup Guid e for Printing Functions . 2 Cl[...]

11. MANAGING DEP ARTMENT CODES ON T opAccess (FOR ADMINISTRA T ORS) This chapter describes how to have depa rtment codes managed by an administrator . Managing Dep artment Codes (For Administrators) .............. ............................ 140[...]

1 1 MANA GING DEP ARTMENT CODES ON T o pAccess (FOR ADMINISTRA TORS) 140 Managing Department Codes (For Admini strators) Managing Dep artment Code s (For Administrators) On the Department menu page at th e Counter tab, by entering the master code, th e administra- tor can display the department list that contai ns the counter information for ea ch [...]

12. APPENDIX This chapter has b een prepared to give additional information. List Print Format ....................................................................... ............................ 142[...]

12 APPENDIX 142 List Print Format List Print Format Configuration Page (Example) CONFIGURA TION P AGE S/N : XXXXXXXXXX F/W V er . : XXXXXXXXXXX T I M E : ' 06-08-20 1 1:56 GENERAL MEMORY SIZE OPTIONAL FUNCTIONAL KIT NETWORK SETTING GENERAL PRODUCT GENERAL ETHERNET SPEED/DUPLEX MODE NETWORK TCP/IP ADDRESS MODE IP ADDRESS SUBNET MASK DEF AUL T G[...]

List Print Fo rmat 143 Menu List (Example) Items relating to scanning are printed on the second page of the menu list. MENU LIST (PROGRAM) P AGE TIME TEL NUMBER NAME : 001 : AUG-20-2006 1 1:56AM : XXX-XXX-XXXX : XXXXXXXXXX 01. DEF AUL T SETTINGS 01 .GENERAL SETTING 02 .COPY SETUP 03.F AX SETUP 01.DRAWER SIZE 02.WALKUP SCREEN 03.TIMERS 04.WEEKL Y TI[...]

12 APPENDIX 144 List Print Format[...]

INDEX 145 INDEX Numerics 2nd Fax Number .... ................ ............. ........ 41 A ABB Number ................... ................ ........... 41 Account Name .................... ............. ........... 78 Add Address ...... ............. ................ ........... 40 Address Book ..... ................ ............. ........... 51 Addr[...]

146 INDEX Maintenance Backup ........... ............. ................ ........... 97 Import ............. ................ ............. ......... 106 Restore .............. ............. ................ ...... 100 Maintenance Functions ........... ................ ..... 94 Managing Address Book ............... ................ ........... 40 Ma[...]

INDEX 147 TSI Number ..................... ............ ............... 60 TWAIN .................. ................ ............. ...... 117 TWAIN Setting ................. ................ . 118 , 125 Type POP3 Login ............... ............. ........... 78 U User Name ...................... ................ ... 60 , 11 9[...]

148 INDEX[...]

GA-1200 OME060098A0[...]

2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, TOKYO, 141-8664, JAP AN MUL TIFUNCTIONAL DIGIT AL SYSTEMS Setup Guide for Scanning Functions ©2006 TOSHIBA TEC CORPORATION All rights reserved R060520C0601-TTEC Ver01 2006-09[...]