Xerox Phaser 3300MFP manual

Phaser ® 3300MFP User Guide Phaser ® 3300MFP Multif unction Print er[...]

© 2008 Xero x C or po rat io n . All rig hts reserved . This ma nual is pro vided fo r information purpose s only . All inf ormation included h erein is subject to change without no tice. Xerox Cor p ora ti on is not re sponsibl e for any di rect or indirec t damages, arising fro m or related t o use of th is manual. • Phase r 3300 MFP i s model[...]

C ONTENT S 1. Introduction Special features ............. ................. ................. ................. ................. ................ ............. ............... ................. ........ 1.1 Printer overvi ew ............. ................. ................. ................. ................. ................ ............. .......[...]

Printing a document ......... ................. ................. ................. ................. ................. ............. ......... ................. ........... 7.1 Canceling a print job ......................... ................. ................. ................. ................. ............ .......... ................. ..........[...]

13. Maintenance Printing re ports ................. ................. ................. ................. ...................... ................. ... ... ................. ................ .... 13.1 Clearing mem ory .................... ................. ................. ................. ...................... ................. . .... ..........[...]

i Safety Read these safety not es carefully before using thi s product to ensure you operate th e equipment safely. Your Xerox product and suppli es have been des igned and tested to meet strict safety requirements . These includ e safety Ag ency approval, and complia nce to established envir onmental standards. Please read the fo llowing in struct[...]

ii • Never obstr uct ventilati on openings. They are provi ded to prevent overheat ing. • Never remove c overs or guards that ar e fastened wit h screws. There are n o operator ser viceable areas within these covers. • Never locat e the machine nea r a radi ator or any other heat source. • Never push objects of any kind int o the ventilatio[...]

iii Quality St andards The product is manufactur ed under a registered ISO 9002 Qualit y system. If you need additional safety information concer ning this XEROX product or XEROX supplied mat erials you may call the fol lowing number: EUROPE: +44 (0) 1707 353434 USA/CANADA: 1 800 928 6571 Safety S t andards EUROPE : This XEROX produc t is ce rtifie[...]

iv Regulat ory Informatio n CE Mark The CE mark applied to this product , symbolizes XEROX's declaration of conformit y with the f ollowing applic able European Union Directive s, as of the dates in dicated: December 12, 2006: Council Directi ve 2006/95/EC as amended. Approximation of the laws of the member states related to low voltage equi p[...]

v Illegal Copying Congress, by sta tute, has forbidden the copy ing of the following subject s under certai n circumstanc es. Penalties of fine or imprison- ment may be imposed on tho se guilty of making such copies. • Obligatio ns or Securiti es of the United States Government, such as: Certificat es of Indebtedness Coupons from Bonds Silve r Ce[...]

vi For Fax Function USA FAX Send Header Require ments: The teleph one Consumer Protect ion Act of 1 991 makes it unlawful for any person to use a computer or other elect ronic device, including a Fax machine, t o send any mess age unless s uch message clearl y contains in a margin at the t op or bottom of each transmitted page or on the f irst page[...]

vii give the telecommunic ations company cause to re quest the user to disconnect t he equipment. Users shoul d ensure for their own protection t hat the electrical ground connections of the power utility, teleph one lines and internal metallic water pipe systems, if present, are conn ected together. Thi s precaution may be partic ularly important [...]

viii This product i ncludes cryptographi c software writte n by Eric Young(eay@cryp tsoft.com). This pr oduct includes soft ware written by Tim Hudson (tjh@cryptsoft .com). Original SSLeay License Copyright (C) 1995-1998 Eri c Young (eay@cryptsoft.com) All rights reserv ed. This package is an SSL implementation wri tten by Eric Young (eay@cryptsof [...]

ix Environmental Compliance USA Energ y St ar As an ENERGY STAR ® par tner , Xero x Co rpor atio n has determined that (the basic conf iguration of) this product meets the ENERGY STAR guidelines for energy efficien cy. The ENERGY STAR and ENER GY STAR MARK are registered Unit ed States trademarks. The ENERGY STAR Office Equipment Program is a team[...]

x contact your local authoritie s. In the United States, you may als o refer to the Electr onic Industries Alliance web site: www.eiae.or g . W ARN ING: Per chlorate Materi al - This product may contain one o r more Perchlor ate-containing de vices, such as batteries. Special handl ing may apply, please see www.dt sc.ca.gov/hazardouswaste / perchlo[...]

1 .1 < Introduct ion> 1 Introduc tion Thank yo u for pur chasing this Xer ox multifuncti onal prod uct. Y our machine provides pri nting, co pying, sc anning, and faxin g functions. This chapte r incl udes: • Spec ial features • Printer o verview • Finding m ore information • Selecting a locati on Special f eatures Y our new mac hine [...]

1 .2 < Introduct ion> Printer o verview These are the main com ponent s of your machine: Front view 1 ADF (automa tic document fee der) 10 tray 1 2 document wid th guid es 11 optional tray 2 3 document inp ut tray 12 multi-purpose tray 4 scanner lid 13 output support 5 document outp ut tray 14 USB memory port 6 control p anel 15 multi-purpose[...]

1 .3 < Introduct ion> Control p anel overview 1 Speed but tons : Allows y ou to sto re frequentl y-dialed fax numbers and emai l addresses and enter them with the to uch of a few buttons. 13 Exit : Sends you back to the upp er menu lev el. 2 16-30 : Allows y ou to shif t the spee d buttons to access numbers 16 through 30 . 14 Lighten /Darke n[...]

1 .4 < Introduct ion> Finding m ore inform ation Y ou can fi nd informa tion for s etting up and using y our mach ine from the following re sources , either pri nted or onscr een. Quick Inst all Guide Provides in formation on settin g up your machine a nd, therefo re, be sure to follow the ins tructions in the guide to get the machine re ady [...]

2 .1 < System setup> 2 System setup This cha pter gives you an ove rview o f menus a vailabl e on your mac hine and step-b y-step in struction s for setting up the ma chine’ s system s. This chapte r incl udes: • Menu ov erview • Changing th e display la nguage • Setting the date and tim e • Changing th e default mod e • Setting s[...]

2 .2 < System setup> Changing the disp lay language T o change the l anguage th at appears on the cont rol pan el, follow t hese steps: 1 Press Menu until System Setup appea rs on the b ottom lin e of the display and pres s Enter . 2 Press Enter wh en Mach ine S etup appears. 3 Press the Scroll buttons until Language app ears and p ress Enter[...]

2 .3 < System setup> Sett ing so und s Y ou can co ntrol the f ollowing s ounds: • Key Sound : T urns t he ke y soun d on or off. W ith t his op tion set t o On , a tone so unds eac h time a k ey is pr essed. • Alarm Sound : T urns th e alarm sound on or of f. With this option set to On , an ala rm tone sound s when an error occurs or fax[...]

2 .4 < System setup> Correcting numbers or name s If you ma ke a mist ake while entering a number o r name, pre ss the le ft Scroll but ton to dele te the las t digit or cha racter . Then enter the correct number or cha racter . Inserting a p ause With some te lephone s ystems, y ou must dial an acce ss code (9, for example ) and list en for [...]

3 .1 < Software over view> 3 Software over view This chapter g ives you an overvi ew of the sof tware th at comes with y our machine . Further det ails a bout inst alling an d using the sof tware are explaine d in the Sof tware Section . This chapte r incl udes: • Supplied s oftware • Printer d river feature s • System req uirement s Su[...]

3 .2 < Software over view> Printer dr iver features Y our printer d rivers su pport the f ollowing s tandard features: • Pap er sour ce select ion • Paper siz e, orient ation an d media type • Number of copies In additio n, you ca n use variou s speci al printing fe atures. Th e follow ing table shows a gene ral ov ervie w of fe atures [...]

3 .3 < Software over view> Linux Item Requiremen ts (Re commended) Operating system RedHat 8.0, 9.0 (3 2 bit) RedHat Enterprise Lin ux WS 4, 5 (32/64 bit) Fedora Co re 1~7 (32/6 4 bit) Mandra ke 9.2 (32 bit ), 10.0, 10. 1 (32/64 bi t) Mandriva 2005, 200 6, 2007 (32 /64 bit) SuSE Linu x 8.2, 9.0, 9.1 (32 bit ) SuSE Linu x 9.2, 9.3, 10.0, 10.1 [...]

4 .1 < Network setup> 4 Network setup This chapte r give s you step -by-st ep inst ruct ions for setti ng up yo ur machine for network c onnecti ons. This chapte r incl udes: • Introduction • Supported op erating syste ms • Locating the 3300MF P IP Address • Accessin g CentreW are Inter net Services (C WIS) • Configuring T CP/IP •[...]

4 .2 < Network setup> 2 In the URL or Address field enter http; //xxx.xxx. xxx.xxx where x is your IP add ress. 3 Press Enter . 4 Select a t ab to vie w . Configuring TCP/IP Y our machin e can be set up wi th a variety of TC P/IP network infor mation, such as an IP add ress, a sub net mask , a gatewa y , and DNS add resses. There are s everal[...]

4 .3 < Network setup> access and dat a transm ission ar e allowed. There are 3 mutually exclusi ve options for 802.1x authentic ation. T o use 802.1x, t ake the f ollowin g steps: 1 Press Menu until Network appears on the bottom line of the displa y and press Enter . 2 Press the Scroll buttons until 802.1x appe ars and pre ss Enter . 3 Press [...]

5 .1 < Loading or iginals an d print media> 5 Loading origin als an d print media This chapt er introduce s you to how to lo ad original s and print m edia into your mac hine. This chapte r incl udes: • Loading o riginals • Selecting print medi a • Loading p aper • Setting the p aper size and type • Selecting an output loca tion Loa[...]

5 .2 < Loading or iginals an d print media> T o load an origi nal into t he ADF: 1 Load the orig inal face up into the ADF . Make sure that the bo ttom of the origin al sta ck matche s the pape r size mark ed on the d ocument input tray . 2 Adjust the docume nt width guides to the pa per size . Note Dust o n the A DF gla ss may ca use b lack [...]

5 .3 < Loading or iginals an d print media> Supported print media types and sizes Ty p e Size Dimensions W eight 1 1. If media weight is over 90 g/m 2 ( 24 lb bond), use the m ulti-purpose tray . Capacity 2 2. Maximum capacity may differ depending on medi a weight , thickness, and environmental conditions. Plain p aper Letter 216 x 27 9 mm (8[...]

5 .4 < Loading or iginals an d print media> Media sizes s upported in each mode Guidelines for selecting and s toring print media When sele cting or l oading pa per , envelopes, or other print materials , keep thes e guidel ines in min d: • Always us e print me dia that c onform with the spec ification s listed on page 5. 3. • Attempting [...]

5 .5 < Loading or iginals an d print media> T ranspa rencies • T o avoid damagin g the machi ne, use on ly transp arencies designed fo r use in l aser printers. • Trans paren cies use d in the mac hine must b e able to with stand 180 °C, t he machi ne’s fus ing temperatur e. • Place them on a flat surfac e after remo ving them from t[...]

5 .6 < Loading or iginals an d print media> Loading pa per in tray 1 or optional tray 2 1 Pull open the paper tray and l oad pa per . Y ou can l oad letterh ead with the design s ide face down. The t op edge of th e sheet wi th the logo sh ould be p laced at the front of the tray . 2 After lo ading p aper , set the pa per type and size for th[...]

5 .7 < Loading or iginals an d print media> In the multi-purpose tray The multi -purpose t ray can h old spec ial siz es and types of print material, such as trans parenc ies, postc ards, note cards, and envelope s. It is useful for single page prin ting on le tterhead o r colored p aper . T o load pape r in the mult i-purpose tray: 1 Open th[...]

5 .8 < Loading or iginals an d print media> Tip s on usi ng the multi-purpose tray • Load only one size o f print me dia at a ti me in the multi-purp ose tray . • T o prevent pape r jams, d o not add p aper whe n there is still pa per in the multi -purpose tr ay . This also applies to o ther types o f print med ia. • Pri nt medi a sho u[...]

5 .9 < Loading or iginals an d print media> Printing to the re ar cover Using the re ar cover , paper com es out o f the machin e face up . Printing from the mul ti-purpose tray to the rea r cover provides a straight paper p ath. Using the rear co ver migh t improve the output qua lity with special print med ia. T o use the rear cov er , ope [...]

6 .1 < Copy ing> 6 Copying This chapte r gives yo u step -by-st ep inst ructio ns for c opyin g docu ments. This chapte r incl udes: • Selecting the p aper tray • Copy ing • Changing th e settings for e ach copy • Changing th e default cop y settings • Using spe cial copy fe atures • Copying on both sides o f pa per • Setting co[...]

6 .2 < Copy ing> Reduced or enlarged copy By using the Reduce/Enlar ge button, you can reduce or en large the size of a copied im age from 25% to 40 0% when yo u copy origi nal document s from the sca nner glass, o r from 25% to 100% fro m the ADF . T o select from the predefined copy s izes: 1 Press Reduce/Enlarge . 2 Press Reduce/Enlarge or[...]

6 .3 < Copy ing> ID card copying Y our mac hine can print 2-si ded origi nals on o ne sheet of A4-, Letter -, Legal-, Foli o-, Executive- , B5-, A5-, or A6-s ized pap er . When y ou copy using th is featu re, the machine print s one sid e of the origi nal on the u pper half of the p aper and the other side on the lower ha lf witho ut reducing[...]

6 .4 < Copy ing> Clone copying Erasing background image s Y ou can se t the machin e to print an image without it s back ground. Th is copy feature rem oves the backgrou nd color and can be help ful when copying an origina l contai ning colo r in the ba ckground , such as a newspa per or a catalog. 1 Press Copy . 2 Load orig inals face u p in[...]

7 .1 < Basic printing> 7 Basic prin ting This chapt er exp lain s common prin ting ta sks. Printing a do cument Y our machi ne allows you to pri nt from va rious Win dows, Macint osh, or Linux app lication s. The exac t steps fo r printing a docume nt may vary depending on the ap plicatio n you use. For deta ils abou t printing, se e the So f[...]

8 .1 < Scanning> 8 Scanning Scanning with yo ur mach ine let s you t urn pictu res and t ext into digita l files that can be sto red on y our compu ter . Then you c an fax or email the fi les, upload th em to your website, or use th em to c reate proj ects tha t you c an print. This chapte r incl udes: • Scanning basi cs • Scanning to an [...]

8 .2 < Scanning> Scanning u sing a network connection If you have c onnected your machine to a netw ork and set u p network parame ters correctl y , you can scan and send im ages over th e networ k. Prep aring for network scanning Before usin g your ma chine’s network s canning features, you need to configure the followi ng settin gs depend[...]

8 .3 < Scanning> Setting up an FTP server T o use an FTP server , you need to set up param eters for ac cess to FTP servers u sing Centre W are IS. 1 Enter your machine’ s IP addre ss as the U RL in a br owser and c lick Go to access the web si te of your machine . 2 Click Machine Settings an d FTP Setup . 3 Click Se rver List . 4 Click Add[...]

8 .4 < Scanning> Y our mach ine begin s scanning the origin al to the c omputer wh ere the program i s running . 10 Press the Sc roll buttons u ntil the applic ation you want appears and press Enter . Sca nning is starte d. Setting network scan timeo ut If the Netw ork Scan pro gram on you r comput er does not send a re fresh request an d doe[...]

8 .5 < Scanning> Scanning to an SMB serv er Y ou can sc an an image and then send it to an SMB se rver . Y ou need to set up pa rameters fo r access to SMB s ervers from CentreW are IS . See page 8. 3. Before scanni ng, you c an set the scan optio ns for you r scan jo b. See page 8. 5. 1 Make su re that yo ur machine i s connec ted to a netw [...]

8 .6 < Scanning> Configuring group email numbers 1 Enter your machine’ s IP addre ss as the U RL in a br owser and c lick Go to access the web si te of your machine . 2 Click Machine Settings an d Group Addres s Book . 3 Click Add . 4 Select a g roup numb er and ent er the group name yo u want. 5 Select sp eed email n umbers th at will be i[...]

8 .7 < Scanning> Searching Address Book for a n entry There are tw o ways to s earch for a n address in memory . Y ou can e ither scan from A to Z seq uentially or s earch by ent ering the first le tters of the name associa ted with the address. Searching sequentially through memory 1 If nece ssary , pres s Scan . 2 Press Address B ook un til[...]

9 .1 < Faxing> 9 Faxing This cha pter gives y ou informa tion abou t using your mach ine as a fax machine . This chapte r incl udes: Sending a fax • Setting the fax header • Adjusting th e document s ettings • Sending a fax automati cally • Sending a fax manuall y • Confirming a transmission • Automatic re dialing • Redialing th[...]

9 .2 < Faxing> Recommen ded resol ution set tings for dif fere nt original docume nt types are descri bed in the table be low: Note The resol ution setting is appl ied to the current fax job. T o change t he default setting, s ee pa ge 10.2. Darkn ess Y ou can se lect the d efault co ntrast mo de to fax y our origin als ligh ter or darker . 1[...]

9 .3 < Faxing> Confirming a tr ansmission When the l ast pa ge of your original has been sen t succe ssfully , the machine beeps an d returns to S tan dby mode . When someth ing goes wrong whil e sending y our fax, a n error mes sage appears o n the displ ay . For a list of error me ssages an d their me anings, see pa ge 14.7. If you rece ive[...]

9 .4 < Faxing> 7 Press Stop/ Clear to re turn to S tandby mod e. Receiving autom atically in Fax mode Y our machine is preset to Fax mode at th e factory . When you rece ive a fax, the m achine ans wers the call on a specifi ed number of rings and automatic ally receiv es the fax. T o change the n umber of rings , see pa ge 10.1 . Receiving m[...]

9 .5 < Faxing> 5 Call your fax numb er from another telephone . It is not necessary to place th e call from a fax machin e. 6 When you r machin e begins to ri ng, do not answer the call. The mac hine r equir es sev era l rin gs to l earn t he patt ern. When the m achine complete s learnin g, the d isplay sho ws Completed DRPD Setup . If the D[...]

9 .6 < Faxing> Printing rece ived faxes on both sid es of p aper By using the Dupl ex button on your m achine, you can set the ma chine to print recei ved faxe s on both si des of p aper . 1 Press Duplex . 2 Press the Scroll buttons until th e binding op tion you wa nt appears . • Off : Prints in N ormal mo de. • 1->2Side Short : Pr in[...]

9 .7 < Faxing> Note Y ou cannot us e group dial numbe rs for another fax number . 9 When you have fin ished ent ering fax numbers, pres s the Scroll buttons t o select No at the Another No.? prompt and pre ss Enter . 10 Enter the jo b name you want and pre ss Enter . For det ails on h ow to enter a lphanume ric characte rs, see p age 2.3 . If[...]

9 .8 < Faxing> 4 Press Enter wh en Fax appears . 5 Press the Scroll buttons until Send Forward appea rs and pres s Enter . 6 Press the Scroll buttons to sele ct On and press Enter . 7 Enter the nu mber of th e fax machi ne to which faxes are to be sent and press Enter . 8 Press Stop/ Clear to re turn to S tandby mod e. Subseque nt sent faxes [...]

9 .9 < Faxing> 4 Chose PC-Fax (if not alre ady select ed) and the n click Next . 5 At the next sc reen ac cept y our choi ce by cl ickin g Next and then click Finish . PC-Fax is now instal led. Configuring PC Fax 1 From the Star t me nu, sele ct Programs or All Program → Xerox Phaser 3300 MFP → Configure PC F ax . 2 Enter your name and fa[...]

9 .10 < Faxing> 6 Enter the re cipients ’ numbers an d click Contin ue . 7 Select the r esolu tion an d clic k Send Fax . Y our PC b egins to se nd the fax data and mult i-function p rinter send s the fax. Remove a selected phone entry Add a new Phone entry[...]

10 .1 < Fax setup> 10 Fax setup This chapter gives y ou informatio n on setti ng up you r machine fo r receivin g and sendin g faxes. This chapte r incl udes: • Changing th e fax setup options • Changing th e default doc ument settings • Printing sen t fax report automaticall y • Setting up P hone Book Changing the fax setup opti ons [...]

10 .2 < Fax setup> Changing the default docum ent settings The fax op tions, in cluding resolution a nd darkne ss, can be set to the most frequently used modes . When yo u send a fax, the defau lt setting s are used if th ey are not changed by using the correspondi ng button and menu. 1 Press Fax . Auto Reduction When rece iving a fa x cont a[...]

10 .3 < Fax setup> Registering af ter pressing a spe ed button 1 Press Fax . 2 Press one of the speed buttons. 3 Press Enter wh en Ye s appears. 4 Enter the na me you wa nt and press Enter . For det ails on h ow to enter a lphanume ric characte rs, see p age 2.3 . 5 Enter the fa x number yo u want to store and pres s Enter . Register ing afte[...]

10 .4 < Fax setup> 8 When you have fin ished, press the Scroll bu ttons to sel ect No at the Another No.? promp t and press Enter . 9 Press Stop/ Clear to re turn to S tandby mod e. Editing a group dial number Y ou can del ete a specifi c entry from a group or add a new numb er to the selected group. 1 Press Addre ss Book until New&Edit a[...]

11 .1 < Using USB fl ash memory> 11 Using USB flas h memor y This chapter explains how to us e a USB me mory devic e with you r machine . This chapte r incl udes: • About USB memory • Plugging in a USB memory devic e • Scanning to a USB memor y device • Printing from a USB memory device • Backing u p dat a • Managin g USB memo ry [...]

11 .2 < Using USB fl ash memory> 5 Press Enter or Start when USB appears . Y our ma chine begin s scann ing the ori ginal, and th en asks if you want to scan anothe r page. 6 Press Enter wh en Ye s appears to sc an more p ages. Load an original and press Start . Otherwise , press th e Scroll butto ns to selec t No and press Enter . After sc a[...]

11 .3 < Using USB fl ash memory> Printing on both sides of p aper By using the Dupl ex button on your m achine, you can set the ma chine to print docu ments on both s ides of p aper . 1 Press Duplex . 2 Press the Scroll buttons until th e binding op tion you wa nt appears . • Off : Prints in N ormal mo de. • 1->2Side Short : Pr ints p [...]

11 .4 < Using USB fl ash memory> If you se lected a fol der , press the Scrol l buttons u ntil the file you want to delete appea rs and pres s Enter . 7 Press Enter wh en Ye s appears to co nfirm you r selecti on. 8 Press Stop/ Clear to re turn to S tandby mod e. Formatting a USB memory devic e 1 Insert the USB m emory device i nto the USB me[...]

12 .1 < Ordering suppli es and accesso- 12 Ordering supplies and accesso ries This chapter provides information on purchas ing print cartridges a nd accessorie s availa ble for your m achine. Print cartr idges When the to ner runs o ut, you can o rder the following types of prin t cartridges for your mac hine: Ty p e Yi e l d a a. Declared yield[...]

13 .1 < Maintenance> 13 Maintenance This chapter provides information for maint aining your machin e and the print cartridge . This chapte r incl udes: • Printing report s • Clearin g memory • Cleaning y our machine • Maint aining the print cartridge • Mainten ance Part s • Managin g your machi ne from the w ebsite • Checking th[...]

13 .2 < Maintenance> Clearing me mory Y ou can se lective ly clear i nformatio n stored i n your mach ine’s memory . Caution Before cle aring the mem ory , make su re that all fax jobs ha ve been com pleted, or you will lose thos e jobs. 1 Press Menu until System Setup appea rs on the b ottom lin e of the display and pres s Enter . 2 Press [...]

13 .3 < Maintenance> 3 With a dry lint-free clo th, wipe away any dust and spi lled tone r from the print cart ridge area and the pri nt cartridge c avity . Caution Whil e clea ning t he ins ide of th e machi ne, b e care ful no t to t ouch the transf er roller , located un derneath th e print ca rtridge. Oil from your fingers can cause im ag[...]

13 .4 < Maintenance> Expect ed cartridge l ife The life o f the print cart ridge depe nds on th e amount of to ner that pri nt jobs requ ire. When pr inting text a t ISO 1975 2 5% coverag e, a new prin t cartridge l asts an averag e of either 8,000 or 4, 000 pa ges. (The o riginal print cartri dge supp lied with th e machine l asts an averag [...]

13 .5 < Maintenance> Note Y ou can s et the machi ne to dis regard the T oner Empt y messag e and to c ontinue p rinting. See page 13.5. 1 Open the fro nt cover . 2 Pull the p rint cartrid ge out. 3 Remove th e new print cartridge f rom its bag. 4 Remove th e packi ng tape and roll t he cartridg e 5 or 6 it ems to distribut e the toner . Thor[...]

13 .6 < Maintenance> Clearing the T oner Empty Replace T oner message When the T oner Empty Replace T oner message ap pears yo u can configure not to see this me ssage ag ain not to disturb you. 1 Press Menu until System Setup appea rs on the b ottom lin e of the display and pres s Enter . 2 Press the Scroll buttons until Main tena nce appear[...]

13 .7 < Maintenance> Replacing the ADF rubber p ad Y ou will need to replac e the ADF rub ber pad when there seems to be a consist ent problem with p aper pickup or when i ts sp ecified yie ld is reached. 1 Open th e ADF co ver . 2 Rotate t he bushi ng on the right end of the ADF roller to ward the ADF and rem ove the rolle r from the s lot. [...]

13 .8 < Maintenance> Checking the machine’ s serial number When you ca ll for servi ce or registe r as a user on th e Xerox web site, the machine ’s seria l number may be requi red. Y ou can ch eck the s erial numbe r by ta king the following s teps: 1 Press Menu until System Setup appea rs on the b ottom lin e of the display and pres s E[...]

14 .1 < Troubleshoot ing> 14 Troubles hooting This chapter gives he lpful information f or what to do if you en counter an error . This chapte r incl udes: • Clearing doc ument jams • Clearing p aper j ams • Underst anding display mess ages • Print ca rtridge-related m essages • Solving oth er problems Clearing documen t jams When a[...]

14 .2 < Troubleshoot ing> Roller misfee d 1 Open the scanner lid . 2 Gras p the misfed paper , and remove t he pap er from the feed area by carefu lly pulling it to the right usin g both han ds. 3 Close the scanner l id. Then load the remov ed pa ges back in to the ADF . Clearing p aper jams When a paper jam occ urs, Paper Jam appea rs on the[...]

14 .3 < Troubleshoot ing> In the optional tray 2 1 Pull the o ptional tray 2 open. 2 Remove the j ammed p aper from th e machine. If the p aper does no t move whe n you pull, or if you d o not see the paper in this ar ea, stop a nd go to st ep 3. 3 Pull the tra y 1 half. 4 Pull the p aper straig ht up and out. 5 Insert the trays back into the[...]

14 .4 < Troubleshoot ing> 2 Remove th e jammed p aper by ge ntly pull ing it straig ht out. 3 Replace th e print ca rtridge and close t he front co ver . Printing automati cally resum es. In the p aper exit area 1 Open an d close the front cove r . The j ammed p aper is au tomatica lly ejected from the mac hine. 2 Gently pul l the p aper out [...]

14 .5 < Troubleshoot ing> 6 Unfold the duplex guide fully . 7 While pu shing the fus er lever to th e right, ope n the fus er door . 1 duplex guide 1 1 fuse r leve r 2 fuser door 2 1 8 Pull the jammed p aper out. If the ja mmed p aper does n ot move wh en you pu ll, push the pressure lever o n each side up to loos en the p aper , and then rem[...]

14 .6 < Troubleshoot ing> 2 Remove th e jammed p aper from th e duplex un it. If the p aper does no t come ou t with the d uplex unit, re move the paper from the b ottom of the m achine. Dupl ex Jam 1 1 Open t he rear cover. 2 Unfold the duplex guide fully . 1 1 duplex guide 3 Pull the jammed p aper out. Tip s for avoiding paper j ams By sele[...]

14 .7 < Troubleshoot ing> Underst anding display messages Message s appear o n the S tatus Monitor p rogram w indow or the control panel d isplay to i ndicate the ma chine’ s sta tus or errors. Refer to the ta bles below to un derstan d the mes sages’ me aning and correct th e problem if necessa ry . Messages and th eir meani ngs are l is[...]

14 .8 < Troubleshoot ing> Global Server Auth Failed When the re is an authenti cation fa il while connect ing to the glo bal server th is messag e disp lays. Check th e authent ication account an d pas sword. Global Server Comm. Error This error m essage displ ays wh en ther e is a co mmunic ation error betwe en the global se rver and the dev[...]

14 .9 < Troubleshoot ing> Open He at Error Cycle Power There is a problem in the fu ser unit. Unplug th e power cord and plug it back in. If the problem persists , please call for se rvice. Operatio n Not Assigned Y ou are in the Add Page / Cancel Job operatio n, but there are no jo bs stored . Check th e display to see if th ere are any sche[...]

14 .10 < Troubleshoot ing> Print cart ridge-related mes sages Message Meaning Suggested solutions Inst all T oner A print c artridge is no t inst alled. Install a p rint cartrid ge. Invalid T oner The prin t cartridge you have inst alled is no t for your p rinter . Inst all a Xerox -genuine pr int cartridge , designe d for your prin ter . T o[...]

14 .11 < Troubleshoot ing> Solvi ng ot her pr oblems The f ollo wing ch art li sts some condit ions that m ay occu r and t he recommende d solutio ns. Follo w the sugge sted sol utions until the proble m is correc ted. If the p roblem persi sts, please call for servi ce. Paper feeding problem s Condition Sugge sted solutions Paper is ja mmed [...]

14 .12 < Troubleshoot ing> The machine sele cts print materials from the wrong paper source . The pa per sourc e selecti on in the printer prop erties may be incorr ect. For many softwar e appl ications, the pap er sour ce sel ectio n is found und er the Paper tab wi thin the printe r properties . Select t he correct p aper source. See the pr[...]

14 .13 < Troubleshoot ing> If the insid e of the mach ine is dirty or p aper has been loaded im properly , you may noti ce a reductio n in print quality . See the table below to c lear the problem. Condition Suggeste d solutions Light or fa ded pri nt If a verti cal white stre ak or fade d area app ears on the p age: • The toner s upply is [...]

14 .14 < Troubleshoot ing> Backgr ound s catter Backgro und scatter re sults from bits of toner randoml y distribute d on the pri nted p age. • The pap er may be too damp. T ry printing with a dif ferent ba tch of p aper . Do not open pac kages of p aper unti l necessary so that the pape r does not ab sorb too m uch moistu re. • If backgr[...]

14 .15 < Troubleshoot ing> Hori zontal st rip es If horizo nta lly aligned black s treaks or smears appear: • The print c artridge ma y be ins talled improperly . Remove the c artridge and reinsert it. • The print c artridge may be defect ive. Remov e the prin t cartridge and inst all a n ew one. See page 13.4. • If t he prob lem pe rsi[...]

14 .16 < Troubleshoot ing> Scanning problems Condition Su ggested solutions The s canne r does not work. • Make sure th at you pl ace the o riginal to be scanned face down on the sc anner glas s, or face up in th e ADF . • There may not be en ough availa ble memo ry to hold th e docume nt you want to scan. T ry the Presca n function to se[...]

14 .17 < Troubleshoot ing> Faxes are not received automatic ally . • The recei ving mode s hould be se t to Fax . • Make sure th at there is pape r in the tray . • Check to s ee if the display sh ows any er ror messag e. If it doe s, clear t he problem. The m achi ne doe s not send. • Make sure th at the orig inal is loaded in the ADF[...]

14 .18 < Troubleshoot ing> Common PostScript problems The followi ng situat ions are PS language specific and may oc cur whe n several p rinter lang uages are being used. Note T o receive a pr inted or s creen-displa yed messa ge when PostScript errors occur , open the Pri nt Optio ns window an d click the desi red selectio n next to t he Pos[...]

14 .19 < Troubleshoot ing> The mach ine does not appear on the scanners list • Check if you r mach ine is att ached to your comput er . Mak e sure that i t is connecte d properly via the U SB port and is turned on. • Check if the s canner dr iver for yo ur machine is inst alled i n your system. Open Unifi ed Driv er configu rator , switch[...]

14 .20 < Troubleshoot ing> Common Macintosh problems I encounte r error “Cannot open port device file ” when printing a document. Please avoid ch anging pr int job para meters (via L PR GUI, for exam ple) while a print job i s in progr ess. Known versions of CUPS server break the print job when ever print options a re change d and the n t[...]

15 .1 < Installi ng accessories> 15 Installing acces sories Y our machin e is a full-feature d one that has been optimize d to meet most of your pri nting need s. Recogn izing tha t each user m ay have diffe rent requi reme nts, howeve r , Xerox ma kes se veral ac cessor ies a vailabl e to enhance y our mach ine’ s cap abilities. This chapt[...]

15 .2 < Installi ng accessories> 6 Push the DI MM straig ht into the DIM M slot u ntil it sn aps into place. Make su re the latc hes fit o ver the no tches locat ed on eith er side of the DIMM. 7 Replace th e control bo ard cover . 8 Reconnec t the power c ord and printe r cable, a nd turn the ma chine on. Activating the added memor y in the [...]

16 .1 < Specificat ions> 16 Specifications This chapte r incl udes: • General specificatio ns • Scanner and copier specification s • Printer spec ifications • Facsimi le specifica tions General specificatio ns Item Description ADF Up to 50 she ets (7 5 g/m 2 ) ADF docume nt size Width: 14 2 to 21 6 mm Length: 14 8 to 356 m m Paper inp[...]

16 .2 < Specificat ions> Scanner and copi er specification s Item Description Com patibili ty TWA IN stand ard / WIA st andard Scanning met hod ADF and Fl at-b ed Col or C CD (Cha rge Coupl ed Device ) module Resolution Optic al: 60 0 x 1,2 00 dpi (m ono an d colo r) Enhance d: 4,800 x 4,800 dpi Effe ctive scan ning length Scanner gla ss: 297[...]

1 I NDEX Numerics 2/4-up, speci al copy 6.2 A acce ssories installi ng memor y DIMM 15.1 orde r inf ormat ion 12.1 Address Book, use 8.5 ADF 1.2 ADF rubber pad , replace 13.7 ADF, load 5.1 alar m so und 2.3 Ans/Fax mode , receivi ng mode 9.4 B backgrou nd image, era se 6.4 C characters, e nter 2.3 cleaning drum 13.5 inside 13.2 LSU 13.3 outside 13.[...]

2 N network scan scannin g 8.3 timeout, se t 8.4 Network Scan program adding s canners 8.2 problems 14.16 network set up 802.1x 4.2 EtherTalk 4.2 operating system s 4.1 TCP/IP 4.2 n-up (multi ple pages p er sheet) copying 6.2 O originals jam, clear 14.1 loading 5.1 output locati on, select 5.8 output tray 5.8 P paper guid elines 5.4 paper jam , cle[...]

Phaser ® 3300MFP Software Section Phaser ® 3300MFP Multif unction Print er[...]

1 S OFTWARE SECTION C ONTENTS Chapter 1: I NST ALLI NG P RI NTER S OFTWARE IN W INDOWS Installing Printer Software .............. .............. ............... .............. .............. ............... ............. ..... 4 Installing Softwar e for Local Printi ng .......... ............... .............. .............. .............. ........[...]

2 Using an Existing Watermark ............... ............... .............. .............. ............... .............. .. 22 Creating a Watermark ...... ............... .............. .............. ............... .............. .............. ....... 22 Editing a Watermar k .................. .............. ............... .............. ....[...]

3 Using the Unified Driver Confi gurator ............. ............... .............. .............. ............... .............. .. 3 1 Opening the Unified Driv er Configurator ........................ ............... .............. .............. ....... 31 Printers Configuratio n ................ .............. ............... .............. .[...]

Installing Printer Softwa re in Windo ws 4 1 Instal ling Printer Sof tware in Windows This chapt er inc ludes : • Installing Printe r Softw are • Reinstall ing Printer Sof tware • R emov in g Prin te r Softwa re N OTE : The follow ing procedure is base d on Window s XP , for other operating s ystems, refer to the corresponding Windows user&ap[...]

Installing Printer Softwa re in Windo ws 5 N OTE : If your printe r is not al ready conne cted to the computer , the following window wil l appear . • After co nnecting the printer , click Next . • If you don’t want to connect th e printer at thi s time, clic k Next , and No on the fo llowing scree n. Then th e inst allation will st art and a[...]

Installing Printer Softwa re in Windo ws 6 5 Select y our printer and click Ne xt . N OTE : If your printe r is not al ready conne cted to the computer , the following window wil l appear . • After co nnecting the printer , click Next . • If you don’t want to connect th e printer at thi s time, clic k Next , and No on the fo llowing scree n. [...]

Installing Printer Softwa re in Windo ws 7 3 Click Install Sof tware . 4 Select T ypical inst allation for a network p rinter . Click Ne xt . 5 The list o f printers avai lable on the network appears . Select the printer yo u want to in stall from the l ist and th en click Next . • If you do not see you r pri nter on the list, click Update to ref[...]

Installing Printer Softwa re in Windo ws 8 3 Click Install Sof tware . 4 Select Custom i nsta llation . Clic k Next . 5 The list o f printers avai lable on the network appears . Select the printer yo u want to in stall from the l ist and th en click Next . • If yo u do not see your printe r on the li st, clic k Update to refresh th e list, or s e[...]

Installing Printer Softwa re in Windo ws 9 7 Y ou can a lso change the printer name, set the printe r to be shared o n the netwo rk, set th e printer a s the default printer , and change t he port nam e of each pri nter . Click Next . T o install this sof tware on a server , select the Setting u p this printer on a server checkbox. 8 After th e ins[...]

Installing Printer Softwa re in Windo ws 10 5 Select th e compon ents you want to r einsta ll and cl ick Next . If you installed the printer software for local printing and you select yo ur pr inte r dr iver name , t he wind ow ask ing yo u to print a te st pag e appears. D o as follow s: a. T o print a tes t page , select the check b ox and cl ick[...]

Using Se tIP 11 2 Using SetIP • Installin g SetIP •U s i n g S e t I P Inst alling Se tIP 1 Make s ure that the printer is co nnected t o your co mputer and powered on . 2 Insert the supplied CD-ROM into your CD-ROM drive. The CD-R OM should automatica lly run, a nd an ins tallat ion window a ppears. If the ins talla tion window d oes not a ppe[...]

Using Se tIP 12 Using Se tIP 1 From the W indows St art menu, se lect Pro grams or Al l Programs Æ your printer driv er name Æ SetIP Æ SetIP . The progra m automa tically detects a nd displ ays new an d configu red print s ervers on your netw ork. 2 Select th e name of your printe r and click . If y ou cannot fin d your prin ter name, cli ck to [...]

Basic Printing 13 3 Basic Printing This chapter explains the printing options and com mon printing tasks in Windows. This cha pte r inc lu des: • Printing a Docum ent • Printing to a file (PRN) • Printer Settings - Lay ou t Ta b - Pa per T ab - Gra phi cs Tab - Ext ras Tab - Using a F avorite Set ting - Usi ng Help Printing a Document N OTES [...]

Basic Printing 14 Printing to a f ile (PRN) Y ou will sometimes need to save th e print data as a file for your own purposes. T o create a file: 1 Check the Print to file box at the Print windo w. 2 Select the fo lder and assign a name to the file and then click OK. Printer Settings Y ou can use the pr inter pr operties window, which allows you to [...]

Basic Printing 15 Layout T ab The Layo ut tab provide s options to ad just how the do cument appears on the pr inted pa ge. The Layout Opt ions includes Multiple Pages per Si de and Poster Printin g . See “Pri nting a Document” on page 13 for more information on accessing printer prop erties. Paper Orientation Paper Orientation allows you to se[...]

Basic Printing 16 Type Set Type to correspond to the paper loaded in the tray fr om whic h y ou w an t to print . Th is w ill le t y ou ge t th e be st qu alit y printout. If not, print quali ty may not be acheived a s you want. Cotton : 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert 25 % and Gilbert 100 %. Plain Pape r : Normal plain pap[...]

Basic Printing 17 Advanced Op tions Y ou can set adv anced settings by clicking the Advanced Options button. • TrueTyp e Optio ns : This option deter mines what the driver tells th e p rinte r abo ut how to im age t he te xt in you r doc umen t. Select the appropriat e setting according to the status of your document. - Down load as Ou tline : Wh[...]

Basic Printing 18 • Use Printer Fonts : When Use Printer Fonts is checked, the printer uses the fonts that ar e stored in its memory (r esident fonts) to print your document, rather than downloading the fonts used in your document. Because downloading fonts takes time, selecting this opt ion can speed up y our printing time. When using P rinter f[...]

Adva nced Printi ng 19 4 Advanced Prin ting This chapter expl ains prin ting opti ons and advanced printing tasks. N OTE : • The printe r driver Properties window that appears in this User Gui de may differ de pending on t he printe r in use. Howeve r the compo sition of the printer prop erties window is similar . • If you need to know the exac[...]

Adva nced Printi ng 20 Printing Posters This featur e allows you to print a single-page document onto 4, 9, or 16 sheets o f paper , for t he purpos e of pasti ng the sheets togethe r to form one poster-siz e docum ent. 1 T o change the print settings from your softw are applic ation, access printer properti es. See “Printi ng a Document” on pa[...]

Adva nced Printi ng 21 Printing on Both Sides of Paper Y ou can pri nt on b oth side s of a sheet of pape r . Bef ore pri nting, decide how you want your document orient ed. The option s a re: • Printer Setting , if you sele ct this optio n, th is fea ture is deter mine d by the sett ing you’ve m ade on th e control pane l of the pr inter . If [...]

Adva nced Printi ng 22 Using Watermarks The W ater mark option allows y ou to print text ov er an existing document. For example, you may want to have large gray lett ers rea ding “DRA FT” or “CONFI DENTIAL ” print ed diagona lly across the fi rst page or a ll pages of a do cument. There are sev eral pre defined w atermarks th at come with [...]

Adva nced Printi ng 23 Using Overlays What is an Ov erlay? An overlay is t ext and/or i mages sto red in the c omputer hard disk driv e (HDD ) as a spe cia l file form at that can be p rint ed o n any do cumen t. Overla ys are often used to tak e the pla ce of preprinte d forms and letterhead paper . Rather than using preprinte d letterhead, you ca[...]

Using Windows PostScript Driver 24 5 Using Windows PostScript Driver If you want to use the PostScript dr iver provided wi th your system CD-ROM to print a document. PPDs, in combination with the P ostScript driver , access printer features and allow the com puter to com municate w ith the printer . An installation progr am for the PPDs is provided[...]

Shar ing the P rinte r Lo cally 25 6 Sharing the Printer Locally Y ou can connect the printer directly to a selected computer , which i s called “h ost com puter , ” on the ne twork. The follo wing procedure is for Windows XP . For other Windows OS, refer t o the corresp onding Windows User Gui de or online help. N OTES : • Check the Operatin[...]

Us ing Utility Ap plic atio ns 26 7 Using Utility A pplications If an erro r occur s whil e pri ntin g, the Status Mo nitor wind ow appe ars, showin g the err or . N OTES : • T o use t he this pro gram, you ne ed: - T o check for Operatin g System(s) that are com patib le with your printer , refer to Printe r S pecifica tions in your Printer User[...]

Scanni ng 27 8 Scanning Scanning with your machine lets you tur n pictures and text into digital files on y our comp uter . Th en you can fax or e- mail the files, display them on you r web site or u se them to create projects that y ou can print using th e WIA drive r . This cha pte r inc lu des: • Scanning Process with TW AIN-enab led Software [...]

Scanni ng 28 N OTE : If you want to cancel th e sc an job, pr ess the Canc el button on the Scanner and Camera Wizard.[...]

Usin g Your Pri nter in Linux 29 9 Using Your Printer in Linux Y ou can use your machine in a Linux environment. This cha pte r inc lu des: • Gettin g Started • Installing t he Unified Linux Driv er • Us ing th e U nif ied D rive r Co nfig ur ato r • Configuri ng Printer Propert ies • Printing a Docum ent • Scanning a D ocument Getting [...]

Usin g Your Pri nter in Linux 30 4 When the welcome screen appears, click Next . 5 When the installation is complete, click Finish . The ins tallat ion program has a dded the Uni fied Driver Configurator de sktop ic on and Xerox Unified Driver group to the system menu for your convenience. If you have any difficulties, consult the onscreen help tha[...]

Usin g Your Pri nter in Linux 31 Using the Unified Driver Configurator Unified Linux Dr iver Configurator is a tool primarily intended for configuring Printer or MFP device s. Since an MFP device combines the pr inter and scanner , the Unified Li nux Driver Configurator provide s options l ogically grouped f or printer and scanner functions . There[...]

Usin g Your Pri nter in Linux 32 Classe s Tab The Classes tab shows a list of available printer classes. • Refresh : Renews the classes list. • Add Class... : Allows y ou to add a new print er class. • Remove Class : Remove s the selected printer class. Scanners Co nfiguration In this window , you can monitor the activity of scanner devices, [...]

Usin g Your Pri nter in Linux 33 Configuring Printer Properties Using the p roperties w indow provided by the Printer s configuration, you can change the various pr operties for your machine as a printer . 1 Open the Unified Driver Configurator . If necessary , switch to Printers confi guration. 2 Select your machine on the av ailable printers list[...]

Usin g Your Pri nter in Linux 34 The following fou r tabs display at th e top of the w indow . • Gener al - allows yo u to change th e paper size, the paper type, an d the orientation o f the docum ents, ena bles the duple x feature , adds st art and end banner s, and changes the number of pages per sheet . • Text - allows y ou to specify the p[...]

Usin g Your Pri nter in Linux 35 The document is scanned and the image preview appears in th e Pr evi ew P ane. 7 Change th e scan options in the Im age Qua lity and Scan Area sections. • Image Quality : allows you to select the color composition and the scan resolution for the i mage. • Scan Ar ea : allows you to select the page size. The Adva[...]

Usin g Your Pri nter in Linux 36 Y ou ca n use the fo llowing tools to edit the ima ge: For further detail s about the Image Manager appli cation, ref er to the onscree n help. Tools Functi on Saves th e imag e. Cancels your last action. Re stores th e action y ou cancel ed. Allow s you to sc roll t hrough th e image. Crops the sel ected image area[...]

Using Your Prin ter with a Macintosh 37 10 Using Your Printer with a Macin tosh Y our machine supports Macintosh systems with a built-in USB interf ace or a 10/100 B ase- T X network inte rface card. When you print a fil e from a Macintosh computer , you can use the PostS cript driver by installing the PPD file. N OTE : Some printers do not support[...]

Using Your Prin ter with a Macintosh 38 Instal l the Scan drive r 1 Make sure that you connect your printer t o the computer . T urn on your computer and pri nter . 2 Insert the CD-R OM wh ich came with y our printer into the CD-ROM d rive. 3 Dou ble -cli ck CD-ROM icon that appears on yo ur Macintosh desktop. 4 Do uble -c lick the MAC_I nsta ll er[...]

Using Your Prin ter with a Macintosh 39 For a USB-connected Macinto sh 1 Follow the instruct ions on “Instal ling Software f or Macintosh” on page 37 to install the PPD file on your computer . 2 Open Print Center or Printer Setup Util ity from th e Utilities fo lder . • For MA C OS 10.5, open System Pre ferences from the Applications fold er [...]

40 Printing N OTES : • The Macintosh pri nter’s properti es window that appears in this User ’s Guide may differ dep ending on the p rinter in use. Howeve r the compo sition of the printer prop erties window is similar . • You can check your printer name in the supplied CD- ROM. Printing a Docum ent When you print with a Macintosh, you need[...]

41 Printer Features Setting The Print er Fe atures tab provides op tions for sel ecting the paper type and adjus ting pr int qua lity . Select Printer Featu res from the list to access the following feature s: Image Mode Image Mode allo ws the user to enhance pr intouts. The availabl e options are Norm al and T ext Enhance. Fit to Page Thi s pri nt[...]

42 Duplex Printin g Y ou can print on both sides o f the paper . Before printing in the duplex mode, deci de on which e dge you will be bindi ng your finishe d document. The bindi ng options are: Long-Edge Binding : Which is the conventiona l layout used in book bi ndi ng. Short-Edge Bin ding : Which is the type often used with calendars. 1 From yo[...]

43 S OFTWARE SECTION I NDEX Symbols 37 A advanced printing, use 19 B booklet printing 20 C canceling scan 28 D document, print Macintosh 40 Windows 13 double-sided printing 21 E Extras properties, set 17 F favorites settings, use 18 G Graphics prope rties, set 16 H help, use 18 , 24 I install printer drive r Windows 4 installing Linux software 29 p[...]

44 doub le- side d 21 from Linux 33 R resolution printing 34 S scan driver install Macintosh 38 uninstall Macintosh 38 scanning Linux 34 TWAIN 27 WIA driver 27 scanning from Macintosh 42 setip software install Win dow s 11 setting darkness 16 favorites 18 image mode 16 resolution Macintosh 41 Win dow s 16 toner save 16 true-type option 16 software [...]