Lexmark 5400 manuel d'utilisation

5400 Series All-In-One User's Guide July 2006 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark Inter national, Inc., registered in the United States and/or o ther countries. All other trademarks are the pr oper ty of their respective ow ners. © 2006 Lexmark International, Inc. All rights reserved. 740 West New[...]

Important Safety Information Use only the power supply an d power supply cord provided with this product or the manu facturer's authorized replacement power s upply a nd power supply cord. Connect the power supply cord to a properly gro unded electric al outlet that is near the prod uct and easily accessible. To reduce the risk of fire, use on[...]

Contents Finding information abou t the prin ter.................. .................. ............... ................ ..............9 Setting up the printer...... .................... ................. ................ ............... ................ ............... .12 Checking the box cont ents................... ....................... .......[...]

Loading paper and origina l document s....................................... .............. .......................43 Loading paper..................... ............... .................... .............................. .............. .............. ............ .......... ....43 Loading various paper types....... .............. ............. ...[...]

Scanning.............. ................ ...................... ................... ............... ................ ................. .......65 Scanning a document............. .................. ............... ................ ............... ............... ................ ........ ............ 65 Customizing scan sett ings using the com puter.[...]

Finding a printer/print server located on remote subnets ....................................................................... ............ 86 Network troubleshooting tips . .................................................................................................. ........................... 86 Maintaining the printer...... ..............[...]

Cannot scan to an application .................................................................................................. ........................ 101 Cannot scan to a computer over a network ...................................................................................................... 102 Fax troublesh ooting.......... .............[...]

8[...]

Finding information about the printer Setup sheet Description Where to find The Setup sheet gives you instructions for setting up hardware and software. You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com . Getting Started or Setup Solutions booklet Description Where to find The Getting Started booklet gives [...]

Help Description Where to find The Help gives you instructions for using the software, if your printer connects to a computer. While in any Lexmark software program, click Help , Tips  Help , or Help  Help Topics . Lexmark Solution Center Description Where to find The Lexmark Solution Center software is included on your CD. It installs with t[...]

Limited Warranty Description Where to find (US) Where to find (rest of world ) Limited Warranty Information Lexmark International, Inc. furnishes a limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase. To view the limitations and conditions of this limi[...]

Setting up the printer Checking the box contents 5 1 2 3 4 6 7 Name Description 1 Black print cartridge Cartridges to be installed into the printer. Note: Cartridge combinations vary depending on the product purchased. 2 Color print cartridge 3 Telephone cord Use for faxing. For more informa tion about connecting this cord, see “Choosing a fax co[...]

Installing another language control panel These instructions apply only if you received one or more additional language control panels with the printer. 1 Lift and remove the control panel (if one is installed). 2 Choose the correct control panel for your language. 3 Align the clips on the control panel with the holes on the printer, and then press[...]

Equipment Benefits See this section • The printer • A telephone • An answering machine • Three telephone cords Receive both incoming voice messages and faxes. “Connecting to an answering machine” on page 18 • The printer • A telephone • A computer modem • Three telephone cords Send faxes using the compute r or the printer. “Co[...]

If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment: 1 Remove the plug from the EXT port on the back of the printer. Note: Once this plug is removed, any country- or region-spe cific equipment you connect to the printer b y the adapter, as shown, will not function p roperly. 2 Conn[...]

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the adapter, as shown, will not function properly. Country/region • Germany • Austria • Switzerland There is a plug installed in the EXT [...]

3 Connect the other end of th e telephone cord into an active telephone wall jack. Connecting to a telephone Connect a telephone to the p rinter to use the fax line as a normal telephone line. Then set up th e printer wherever your telephone is located to make copies or to send and receive faxes without using a computer. Note: Setup steps may vary [...]

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer. Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes. Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to tele[...]

3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the answering machine. 5 Connect a third telephone cord from the answering machine to the EXT port of the printer. Connecting to a co mputer with a modem Connect the printer to a computer with a m odem to send faxes from the softwa[...]

2 Connect a telephone cord in to the LINE port of the printer, and then plug it in to an active telephone wall jack. 5 1 2 3 4 6 7 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the computer modem. 20[...]

5 Connect a third telephone cord from the computer modem to the EXT port of the printer. 21[...]

Learning about the printer Understanding the parts of the printer 5 4 3 8 9 1 2 7 6 10 11 12 Use the To 1 Paper support Load paper. 2 Automatic Document Feeder (ADF) paper stop • Stop paper as it exits the ADF. • Support A4 and legal-size paper as it exits. 3 PictBridge port Connect a PictBridge-enabled digital camera or a flash drive to the pr[...]

1 2 3 4 5 6 Use the To 1 Scanner unit Access the print cartridges. 2 Print cartridge carrier Install, replace, or remove a print cartridge. 3 USB port Connect the printer to a computer using a USB cable. 4 EXT port EXT Connect additional devices, such as a data/fax modem, telephone, or answering machine to the printer. Note: Remove the plug to acce[...]

1 2 3 4 5 6 7 8 Press To 1 • Turn the printer on and off. • Stop the print, copy, scan, or fax process. 2 Copy Mode Access the copy default screen and make copies. Note: The mode is selected when the button light is on. 3 Scan Mode Access the scan default screen and scan documents. Note: The mode is selected when the button light is on. 4 Fax M[...]

3 2 1 4 5 Press To 1 • Return to the previous screen. • Delete a letter or number. 2 • Decrease a number. • Delete a letter or number. • Scroll through menus, submenus, or settings on the display. 3 • Select a menu or submenu item that appears on the display. • Feed or eject paper. 4 • Increase a number. • Enter a space between le[...]

1 5 6 2 3 4 Press To 1 A keypad number or symbol In Copy mode or Photo Card mode : Enter the number of copies or prints you wan t to make. In Fax mode: • Enter fax numbers. • Navigate an automated answering system. • Select letters when creating a Speed Dial l ist. • Type numbers to enter or edit the date and time shown on the display. 2 Au[...]

7 Press . Note: Pressing selects a setting. An * appears next to the selected setting. 8 To go into additional submen us and settings, repeat step 6 and step 7 as needed. 9 If needed, press repeatedly to return to the previous m enus and make other setting selections. 10 Press Start Color or Start Black . Use this To Copies 1 Specify how many copie[...]

6 Press . 7 Press or repeatedly until the submenu item you want or the s etting you want appears. 8 Press . Note: Pressing selects a setting. An * appears next to the selected setting. 9 To go into additional submen us and settings, repeat step 7 and step 8 as needed. 10 If needed, press repeatedly to return to the previous m enus and make other se[...]

Use this To Quality 1 Adjust the quality of a fax you are sending. Phone Book Add, edit, and print nam es and fax numbers of individuals or groups. On Hook Dial Dial a telephone number while listening to the call through a speaker on the printer. This is useful when you must navigate an automated answering system before sending your fax. Delay Fax [...]

Menu item Action Proof Sheet Print and then scan a proof sheet: • for all photos on the memory card • for the most recent 20 photos • by date For more information, see “Prin ting photos stored on a memory de vice using the proof sheet” on page 56. Print Photos Print photos directly from a memory card or flash drive. Save Photos • Save p[...]

Saving settings In a setting menu, an * a ppears next to the default setting. To change the setting: 1 Press or repeatedly until the setting you want appears. 2 Press : • To save most settings. An * appears next to the saved setting. • To select a temporary setting. An * appears next to the selected setting. Note: The printer reverts to the def[...]

h Press or repeatedly until Never appears. i Press . 3 To change one or more temporary settings into new default settings: a Press . b Press or repeatedly until Tools appears. c Press . d Press or repeatedly until Defaults appears. e Press . f Press or repeatedly until Set Defaults appears. g Press . h Press or repeatedly until Use Current appears.[...]

Learning about the software This chapter tells how to use the printer with Windows operating systems. If you are using a Macintosh operating system, see the Mac Help: 1 From the Finder desktop, double-click the Lexmark 5400 Series folder. 2 Double-click the printer Help icon. Using the printer software Use this software To The Imaging Studio Open t[...]

Click the Imaging Studio button fo r the task you want to complete. Click To Details Print photos Print common photo sizes from saved images on the computer. Share photos E-mail images or photos which are stored on the computer. Use memory card photos Save or print photos from an inserted memory card, flash drive, or PictBridge-enabled digital came[...]

Click To Details Find maintenance and troubleshooting information and tools to keep the printer working properly. Using the All-In-One Center Opening the All-In-One Cente r Use the All-In-One Center software to scan, copy, and fax documents. To open the All-In-One Center, use one of these methods: Method 1 Method 2 From the desktop, double-click th[...]

Click To Creative Tasks • Print – Repeat an image several times on one page. – Enlarge or reduce an image. – Print an image as a multiple -page poster. • Share – E-mail an image. – Fax using your computer modem. • Save – Save an image on your computer. – MagiChop—Save multiple photos. • Edit – Edit text found in a scanned [...]

From here You can Creative Tasks • Print – Print an album page with various photo sizes. – Enlarge or reduce an i mage. – Print an image as a multiple -page poster. • Share – Fax an image or document. – E-mail an image or document. • Edit – Edit text found in a scanned document (OCR). – Modify an image with a photo editor. Note:[...]

From here You can How To • Learn how to: – Use basic features. – Print, scan, copy, and fax. – Print projects such as photos, e nvelopes, cards, banners, iron- on transfers, and transparencies. • Find the electronic User's Guide for more information. • View ink levels and order new print cartridges. Troubleshooting • Learn tips a[...]

Using the Save Settings menu From the “Save Settings” menu, you can name and save the cu rrent Print Properties settings for future use. You can save up to five custom settings. Using the I Want To menu The “I Want To” menu contains a variety of task wizards (printing a photo, an envelope, a banner, a poster, or printing on both sides of th[...]

Using the Photo Editor Use the Photo Editor software to edit graphics or photos. 1 Click Start  Programs or All Programs  Lexmark 5400 Series . 2 Select Photo Editor . 3 Click File  Open . 4 Select the image you want to edit. 5 Click Open . 6 Edit the image with the available tools. Notes: • You can edit only one imag e at a time. • Mo[...]

From here You can Drawing Tools • Select an area by dragging a box around it. Use this for text box placement and cutting and copying areas. • Add text. • Fill pixels with color. • Draw with a pencil tool. • Draw with a line tool. • Erase areas. • Paint areas with a paintbrush tool. • Pick up a color using the eyedropper. Using the [...]

Click To Text Only A Print only the text of a Web page. Photos Print only the photos or images on a Web page. Note: The number of photos or images valid for printing a ppears next to Photos. Preview Preview a Web pag e before printing. Using Fast Pics Use Fast Pics to save or print photos from a digital camera memory card or flas h drive. Use one o[...]

Loading paper and original documents Loading paper 1 Make sure: • You use paper designed for inkjet printers. • If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) • The paper[...]

Load up to Make sure 10 envelopes • The print side of the envelopes faces you. • The stamp location is in th e upper left corner. • The envelopes are designed for use with inkjet printers. • The envelopes are loaded in th e center of the paper support. • The paper guides rest against the edges of the envelopes. Warning: Do not use envelop[...]

Load up to Make sure 10 iron-on transfers • You follow the loading instructions that came with the iron-on transfers. • The print side of the transfers faces you. • The transfers are loaded in the center of the paper support. • The paper guides rest against the edges of the transfers. Note: For best results, load transfers one at a time. 25[...]

Load up to Make sure 20 sheets of banner paper • You remove all the paper from the paper support before loading the banner paper. • You tear off only the number of pages needed to print the banner. • You place the required stack of banner paper on the top cover. • The leading edge of the banner paper feeds into the printer first. • The pa[...]

4 Load the original d ocument facedown and top edge first into the ADF until you hear a beep . Document Loaded appears on the display, and th e document feeds into the ADF. Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when using the scanner. Automatic Document Feeder paper capacity Load[...]

Loading original documents on the scanner glass You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing. Note: Place postcards, photos, small items, transparencies, photo paper, or thin i tems (such as magazine clippings) on the scanner glass instead of in the ADF[...]

Printing Printing a document 1 Load paper. 2 With a document open, click File  Print . 3 Click Properties , Preferences , Options , or Setup . 4 Adjust the settings. 5 Click OK . 6 Click OK or Print . Printing a Web page You can use the Toolbar to create a printer-friendly version of any Web page. 1 Load paper. 2 Open a Web page using Microsoft [...]

Printing photos or images from a Web page 1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the ins tructions that came with the paper.) 2 Open a Web page with Microsoft Internet Explorer 5.5 or later. On the Toolbar, the num[...]

6 If you want to print with reverse page order, select the Print Last Page First check box. 7 Click OK . 8 Click OK or Print . Printing the last page first (reverse page order) 1 Load paper. 2 With a document open, click File  Print . 3 Click Properties , Preferences , Options , or Setup . 4 From the Quality/Copies tab, select Print Last Page Fi[...]

4 Select a Quality/Speed setting. Select Photo for p hotos and greeting cards and Normal for other types of cards. 5 Select the Paper Setup tab. 6 Select Paper . 7 From the Paper Size list, select a card size. 8 Click OK . 9 Click OK or Print . Notes: • To avoid paper jams, do not force the cards into the prin ter. • To prevent smudging, remove[...]

Working with photos • Make sure that the printer settings are set correctly for the photos you wish to print. For information on how to set photo print settings, see “Using t he Photo Card menu” on pa ge 29. • The following print settings will return to the factory default settings when a memory card or flash drive is removed: Photo Effects[...]

2 Wait for the light on the printer to come on. The light blinks to indicate the memory card is being read or is transmitting data. Warning: Do not remove cables or media devices, or touch the printer in the area shown while the light is blink ing. 3 When reading of images is complete, the number of photos found appears on the display. Notes: • I[...]

Transferring photos from a memory device to a co mputer using Fast Pics If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash drive. Note: You cannot transfer photos from a memory device to a computer through an external network adapter. 1 Make sure the printer is connected to a comp[...]

3 Press or repeatedly until Camera Card or the specific type of y our camera card appears. 4 Press . 5 Press or repeatedly until Save Photos appears. 6 Press . 7 If needed, press or repeatedly until the setting you want appears. Notes: • If photos on the memory card were taken on more than one dat e, selections will include Last Date and Date Ran[...]

12 If needed, press or repeatedly until Scan Proof Sheet appears. 13 Press . 14 Press Start Color or Start Black to scan the proof sheet. 15 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the pa per.) For more information, see “Loading paper[...]

9 Press Start Color or Start Black . The print settings to be used on the print job are displayed sequentially on the second line of the display. 10 Press Start Color or Start Black again. Printing photos using color effects You can use the control panel to apply color effects to your photos. Note: You can also print photos with color effects using[...]

Using a PictBridge-enabled digital camera to contro l printing photos You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and print photos. 1 Insert one end of the USB cable into the camera. Note: Use only the USB cable that came with the digital camera. 2 Insert the other end of the cable[...]

4 Select the size for each photo, the paper size in the printer, and the number of copies. 5 Click Print Now . Printing photos stored on the computer using the Imaging Studio 1 Load photo or heavyweight matte paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the in structions that came wi[...]

3 Click Print Album Page . 4 From the directory in the right panel, select the folder where your photos are stored. 5 Close the directory in the right panel. 6 Click Change the category of layouts listed above . 7 Select Only Scrapbook Pages . 8 Click OK . 9 Select a paper size for the photo s. 10 Select a page layout containi ng a black box. 11 Dr[...]

Copying ADF Scanner glass Use the ADF for multiple-page A4, letter or legal size documents. Use the scanner glass for single pages, s mall items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Note: If you want to customize copy settings, see “Using the Copy menu” on page 26. Making a copy[...]

8 Press . 9 Press or repeatedly until Paper Size appears. 10 Press . 11 Press or repeatedly until the size y ou want appears. 12 Press . 13 Press or repeatedly until Original Size appears. 14 Press . 15 Press or repeatedly until the size y ou want appears. 16 Press Start Color or Start Black . Collating copies If you print multiple copies of a docu[...]

4 Press . 5 Press or repeatedly until Repeat Image appears. 6 Press . 7 Press or repeatedly until the number of images y ou want to print on one page appears. 8 Press Start Color or Start Black . Enlarging or reducing an image 1 Load paper. Note: If you are copying photos, use photo or heavyweight matte paper, with the gl ossy or printable side fac[...]

Scanning ADF Scanner glass Use the ADF for multiple-page A4, letter, or legal size documents. Use the scanner glass for single pages, s mall items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Note: If you want to customize scan settings, see “Using the Scan menu” on page 27. Scanning a [...]

6 If you want to scan only a portion of the document, click and drag the dotted line box to select a specific area of the preview image to scan. 7 From the “Send scanned image to” menu, select a program. 8 Select what is being scanned. 9 Select a scan quality. 10 If you want to make additional selections: a Click Display Advanced Scan Settings [...]

Scanning text for editing Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word- processing application. 1 Make sure: • The printer is connected to a computer, and both the printer and the computer are on. • ABBYY Fine Reader is installed. 2 Load an original document fa cedown int[...]

5 Click Display Advanced Scan Settings . 6 Select the Image Patterns tab. 7 Select the Remove image patterns from magazine/newspaper (descreen) check box. 8 From the “What was scanned?” menu, select Magazine or Newspaper . 9 Click OK . 10 From the “Send scanned image to” menu, select the destination to which you want to send the scan. 11 Cl[...]

Faxing ADF Scanner glass Use the ADF for: • Multiple-page A4 or letter-size documents. • Legal-size documents. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Note: If you want to customize fax settings: • Using the control panel, see ?[...]

Sending a fax Entering a fax number 1 From the control panel, press Fax Mode . 2 Enter a fax number using: The text box Enter a fax number using the keypad. Notes: • You can include a calling card number as part of the fax number. • Enter a maximum of 64 digits in a fax number. • Press Pause / Redial to insert a three-second pause in a number[...]

5 If you want to send a fax to a group of numbers (broadcast fax): a Press . b Repeat step 4 and press until a maximum of 30 fax numbers have been entered. 6 Press Start Color or Start Black . Sending a fax using the computer You can scan a document to the computer and then fax it to someone using the software. 1 Make sure the printer is connected [...]

Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed again. Sending a fax while list enin g to a call (On Hook Dial) The manual dialing feature lets you dial a tel[...]

Receiving a fax man ually 1 Make sure the Auto Answer light is off. 2 To receive the fax: • Press Start Color or Start Black . or • Press * 9 * on the telephone after you answer it and hear fax tones. 3 Hang up the telephone. The printer receives the fax. Using Caller ID Caller ID is a service provided by some telephone companies that identifie[...]

5 Press or repeatedly until Ringing and Answering appears. 6 Press . 7 Press or repeatedly until Fax Forward appears. 8 Press . 9 Press or repeatedly until the setting you want appears. 10 Press . 11 Enter the number t o which you want to forward the fax. 12 Press to save the setting. Note: If you select Forward or Print & Forward, Forward will[...]

d Enter a contact name. e Repeat step a through step d as necessary using lines 2–89. 7 To add a fax group: a Scroll down and click on line 90. A new entry box appears. b Click on the next empty line in the list. c Enter up to 30 fax numbers for the group. d Place the cursor in the Contact Name field. e Enter a contact name. f Repeat step b throu[...]

Note: For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer, see “Setting up Speed Dial numbers” on page 74. Customizing dial settings Setting up a dialing prefix You can add a prefix of up to eight characters to the beg inning of each number dialed. Characters can include numbers, commas, and/or t[...]

9 Press or repeatedly until the ring pattern you want appears. 10 Press to save the setting. Setting the number o f rings befo re receiving a fax automati cally 1 From the control panel, press Fax Mode . 2 Press . 3 Press or repeatedly until Fax Setup appears . 4 Press . 5 Press or repeatedly until Ringing and Answering appears. 6 Press . 7 Press o[...]

Customizing fax settings Customizing settings using the Fax Setup Utility You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive. 1 From the desktop, double-click the Imagin g Studio icon. 2 Click Fax . 3 Click Manage fax history or All-In-One fax settings. 4 Click Adjust speed dial list and [...]

5 Click each tab, and change the settings as needed . Tab Options Dialing and Sending • Select the telephone line format you want to use. • Enter a dialing prefix. • Select a dialing volume. • Enter your name and fax number. Notes: – You can include a calling card number as part of the fax number. – Enter a maximum of 64 digits in a fax[...]

5 Press or repeatedly until Dialing and Sending appears. 6 Press . 7 Press or repeatedly until Your Fax Name appears. 8 Press . 9 Enter your name using the keypad. Note: You can enter a maximum of 20 characters. 10 Press to save the setting. 11 Press or repeatedly until Your Fax Number appears. 12 Press . 13 Enter your fax number using the keypad. [...]

5 Press or repeatedly until Fax Printing appears. 6 Press . 7 Press or repeatedly until Fax Footer appears. 8 Press . 9 Press or repeatedly until On appears. 10 Press . 11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered this information: a Press twice. b Press or repeatedly until Tools[...]

9 Press or until Block appears. 10 Press to save this setting. Blocking junk faxes If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller ID number. 1 From the control panel, press Fax Mode . 2 Press . 3 Press or repeatedly until Fax Setup appears . 4 Press . 5 Press or repeatedly until [...]

c Press or repeatedly until On appears. d Press to save the setting. 13 If you want to print a list of blocked faxes: a Press or repeatedly until Print appears. b Press to print the list. 83[...]

Networking the printer Installing a network printer allows users at different workstations to print to a common printer. Methods of setting up a network printer include: • a direct Ethernet connection through a Lexmark print server • sharing a printer that is locally attached to a network computer Note: You can also set up a wireless network us[...]

Installing the shared printer on other netw ork computers (on the client computers) Using the peer-to-peer method Using the point-and-print method a Go to a network computer that you want to enable to print to the shared printer. b Insert the printer CD. c Click Install . d From the “Connect Your Printer” dialog, select the network option. e Fr[...]

Finding a printer/print serve r located on remote subnets The printer software CD can automatically find the printers that are located on the same network as the computer. If the printer and print server are located on another network (calle d a subnet), you must manually enter an IP address during printer software installation. Network troubleshoo[...]

Maintaining the printer Changing print cartridges Removing a used print car tridge 1 Make sure the printer is on. 2 Lift the scanner unit. The print cartridge carrier moves and stops at the loading position, unless the printer is busy. 3 Press down on the cartridge carrier lever to raise the cartridge carrier lid. 4 Remove the used print cartridge.[...]

2 Press down on the cartridge carrier levers to raise the cartridge carrier lids. 3 Insert the black cartridge or the photo cartridge in the left carrier. Insert the color cartridge in the right carrier. 4 Close the lids. 5 Close the scanner unit, making sure to keep your hands out from underneath the scanner unit. The control panel display will pr[...]

Achieving better print quality Improving print quality If you are not satisfied with the print quality of a document, make sure you: • Use the appropriate paper for the document. If you are printing photos or other high quality images, for best results use Lexmark Premium Photo Paper or Lexmark Photo Paper. • Use a paper that is a heavier weigh[...]

4 Press or repeatedly until Tools appears. 5 Press . 6 Press or repeatedly until Maintenance appears. 7 Press . 8 Press or repeatedly until Clean Cartridges appears. 9 Press . A page prints, forcing ink through the print cartridge nozzles to clean them. 10 Print the document again to verify that the print quality has improved. 11 If print quality h[...]

7 Reinsert the print cartridges. 8 Print the document again. 9 If the print quality does not improve, clean the print nozzles. For more information, see “Cleaning the print cartridge nozzles” on page 89. 10 Repeat step 9 up to two more times. 11 If print quality is still not satisfactory, replace the print cartridges. Preserving the print cartr[...]

Paper Paper size Lexmark Premium Photo Paper • 4 x 6 in. • 10 x 15 cm • Letter • A4 • L Lexmark Photo Paper • 4 x 6 in. • 10 x 15 cm • Letter • A4 Using genuine Lexmark print cartridges Lexmark printers, print cartridges, and phot o paper are designed to perform together for superior print quality. If you receive an Out of Origina[...]

Troubleshooting • “Setup troubleshooting” on page 93 • “Print troubleshooting” on page 96 • “Copy troubleshooting” on page 98 • “Scan troubleshooting” on page 100 • “Fax troubleshooting” on page 102 • “Network troubleshooting” on page 106 • “Jams and misfeeds troubleshooting” on page 107 • “Memory card [...]

Power button is not lit Check power connection 1 Disconnect the power cord from the wall outlet, and then fro m the printer. 2 Plug the cord all the way into the power supply on the printer. 2 1 3 Plug the cord into an electrical outlet that other electrical devices have been using. 4 If the light is not on, press . Software does not install Check [...]

Software may not be installed correctly 1 Uninstall the printer software, and then rein stall it. For more information, see “Removing and reinstalling the software” on page 117. 2 If the software still does not install correctly, visit our Web site at www.lexmark.com to check for the latest software. a In all countries or regions except the Uni[...]

Software may not be installed correctly 1 Uninstall the printe r software, and then reinstall it. For more information, see “Removing and reinstalling the software” on page 117. 2 If the software still does not install correctly, visit our Web site a t www.lexmark.com to check for the latest software. a In all countries or regions except the Un[...]

Check print cartridges If the document still does not have the print quality you want, follow these steps: 1 Align the print cartridges. For more information, see “Aligning print cartridges” on page 89. If print quality has not improved, continue to step 2. 2 Clean the print cartridge nozzles. For more informatio n, see “Cleaning the print ca[...]

Poor quality at the edges of the page Check minimum print settings Unless you are using the borderless feature, use these minimum print margin settings: • Left and right margins: – 6.35 mm (0.25 in.) for let ter size paper – 3.37 mm (0.133 in.) for a ll paper sizes except letter • Top margin: 1.7 mm (0.067 in.) • Bottom margin: 12.7 mm (0[...]

• “Poor copy quality” on page 99 • “Partial document or photo copies” on page 100 Copier does not respond Check messages If an error message is displayed, see “Error messages” on page 110. Check power If the light is not on, see “Power button is not lit” on page 94. Software may not be installed correctly For more information, s[...]

Partial document or photo copies Check document placement Make sure the document or photo is loaded facedown on the scanner glass in the upper left-hand corner. Check paper size Make sure the paper size being used matches the size you selected. Check Original Size setting Make sure that the Original Size setting is Automatic or the size of the orig[...]

Scanning takes too long or freezes the computer Other software may be running Close all programs not being used. Change the scanning resolution to a lower value 1 Click Start  Programs or All Programs  Lexmark 5400 Series . 2 Select All-In-One Center . 3 From the Scan area, click See More Scan Settings . 4 Click Display Advanced Scan Settings[...]

Cannot scan to a comp uter over a network Review scanning steps See “Scanning to a computer over a network” on page 68. Fax troubleshooting • “Cannot send or receive a fax” on page 102 • “Can send but not receive faxes” on page 103 • “Can receive but not send faxes” on page 104 • “Printer receives a blank fax” on page 10[...]

Disable Call Waiting temporarily Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a fax. Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting. Do you have Voice Mail service ? Voice Mail offered through your local telepho ne company may disrupt fax transmissions[...]

Check whether Fax Forwarding is selected 1 From the control pan el, press Fax Mode . 2 Press . 3 Press or repeatedly until Fax Setup appears. 4 Press . 5 Press or repeatedly until Ringing and Answering appears. 6 Press . 7 Press or repeatedly until Fax Forward appears. 8 Press . 9 Press or repeatedly to view the current Fax Forwarding setting. 10 T[...]

Be sure that printer is detecting a dial tone • See “Sending a fax while listening to a call (On Hook Dial)” on page 72. • Check the Dial Method setting. 1 Listen for a dial tone. If you hear a dial tone but the printer hangs up without dialing, this means it did not recognize the dial tone. 2 From the control panel, press Fax Mode . 3 Pres[...]

Decrease the transmission speed 1 From the control panel, press Fax Mode . 2 Press . 3 Press or repeatedly until Fax Setup appears. 4 Press . 5 Press or repeatedly until Dialing and Sending appears. 6 Press . 7 Press or repeatedly until Max Send Speed appears. 8 Press . 9 Press or to select a lower transmission speed. 10 Press to save the setting. [...]

Check USB connection If you are using a USB cable: 1 Check the USB cable for any obvious damage. 2 Firmly plug the rectangular end of the USB cable into the USB port of the computer. The USB port is marked with the USB symbol . 3 Firmly plug the square end of the USB cable into the USB port on the back of the printer. Check print server setup docum[...]

Paper jams Is the jam in the paper support? 1 Press to turn off the printer. 2 Firmly grasp the paper, and gen tly pull it out. 3 Press to turn the prin ter back on. Is the jam in the Automatic Document Feeder (ADF)? 1 Flip open the ADF by grasping the notch in the left side of the ADF and pulling up. 2 Firmly grasp the paper, and gen tly pull it o[...]

Printer does not feed paper, envelopes, or specialty media Check for paper jams Check for and clear any p aper jams. For more information, see “Pap er jams” on page 108. Check media loading • Verify that the specialty media is loaded correctly. For more information, see “Loading various paper types” on page 43. • Try loading one page, e[...]

Nothing happens when me mory card is inserte d Check memory card placement See “Inserting a memory card” on page 53 to determine which slot accommodates your memory card and to see instructions on how to insert it. Check memory card type Make sure that the type of memory card you are using can be used in the printer. See “Inserting a memory c[...]

Cartridge Error • 1102 • 1203 • 1204 or • 120F (Procedure 1) Procedure 1 1 Remove the print cartridges, and close the cartridge carrier lids. 2 Disconnect the power cord from the e lectrical outlet. 3 Reconnect the power cord to the electrical outlet. 4 If the button is not lit, press . 5 Reinsert the print cartridges. 6 If the error: • D[...]

Clear Carrier Jam (remove cartridges) 1 Press to turn the printer off. 2 Disconnect the power cord from the wall o utlet. 3 Raise the scanner unit. 4 Remove both print cartridges. For more information, see “Removing a used print cartridge” on page 87. 5 Make sure the cartridge carrier lids are closed. 6 Close the scanner unit. 7 Plug the power [...]

Failed to Connect (check that printer detects dial tone) Make sure the printer is detecting a dial tone. • See “Sending a fax while listening to a call (On Hook Dial)” on page 72. • Check the Dial Method setting. 1 Listen for a dial tone. If you hear a dial tone, but the printer hangs up without dialing, this means it did not recognize the [...]

Left Cartridge Missing / Right Cartridge Missing One or both cartridges are m issing or not installed properly. For mo re information, see “Installing print cartridges” on page 87. Notes: • You can make a color copy with only the color cartridge installed. • You can print a black-and-white document with only the black cartridge installed. ?[...]

Phone Line Busy (change redial settings) The printer automatically redials three t imes at 3-minute intervals. You can chang e the default settings to redial up to five times at intervals up to 8 minutes. To change the redial settings: 1 From the control panel, press Fax Mode . 2 Press . 3 Press or repeatedly until Fax Setup app ears. 4 Press . 5 P[...]

Photo Size Error Photo must fit on page. There are one or more photos larger than the paper size you selected. 1 Press to clear the error message. 2 Press or repeatedly until Paper Size appears on the display. 3 Press . 4 Press or repeatedly to select the pap er size option that will fit your larg est photo size. 5 Press Start Color or Start Black [...]

Settings are not saved Settings time-out during a current job If you press to select a setting, an * appears next to the selected setting. The printer reverts to the default setting after two minutes of in activity or if the printer is turned off. Fo r information on how to change this timeout feature, see “Saving settings” on page 31. Settings[...]

Notices Product name Lexmark 5400 Series Machine type 4425-001 4425-002 4425-A0 1 4425-0H 1 Edition notice June 2006 The following paragraph does not appl y to any country where such provisi ons are inconsistent with loc al law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS ” WITHOUT WARRANTY OF A NY KI ND, EITHER EXPRESS OR IMP[...]

Federal Communications Co mmission (FCC) compliance information statement This product has been tested and found to comply with the limits for a Class B digital de vice, pursuant to Part 15 of the FCC R ules. Op eration is subject to the following two conditions: (1) this device may not cause ha rmful interference, and (2) this device must accept a[...]

Waste from Electrical and Electr onic Equipment (WEEE) directive The WEEE logo signifies specific recycling programs and procedu res for electronic products in countrie s of the European Union. We encourage the recycling of our prod ucts. If you have further questi ons about recycling optio ns, visit the Lexmark Web site at www.lexm ark.com for you[...]

Notice to users of the Ca nadian telephone network This product meets the applicable Industry Canada techni cal specif ications. The Ringer Equ ivalence Number (REN) is an indicatio n of the maximum number of terminals allowed to be co nnected to a telephone i nterfac e. The termin us of an inte rface may con sist of an y c ombination of devices, s[...]

Uso del prodotto in Svizzera Questo prodotto richiede un filtro to ni Billing svizzero, (codi ce Lexmark 14B5109 ), da installare su tutte le linee che ricevon o imp ulsi remoti in Svizzera. È necessario utili zzare il filtro Lexmark po iché gli impu lsi re moti sono presenti su tutte le linee ana logiche in Svi zzera. ENERGY STAR Power consumpti[...]

Index A adding text captions 60 ADF (Automatic Document Feeder) loading documents 46 paper capacity 47 Advanced tab 38 album page, creating 60 aligning print cartridges 89 alignment problem 110 All-In-O ne Center Maintain/Troubleshoot link 37 opening 35 Saved Images tab 36 Scanning & Copying tab 35 answering machine receiving a fax with 72 assi[...]

envelopes loading 44 printing 51 error 1104 110 error messages alignment problem 110 carrier jam 110 cartridge error 110 cartridge missing 110 change paper or photo size setting 110 change paper size setting 110 color ink low 110 computer not connected 110 could not detect a proof sheet 110 error 1104 110 failed to connect 110 fax error 110 fax mod[...]

greeting cards 45 heavyweight matte paper 43 index cards 45 iron-on transfers 45 labels 44 paper 43 photo cards 45 photo paper 43 photos on the scanner glass 48 postcards 45 transparencies 44 M MAC address, finding 85 magazine articles, loading on the scanner glass 48 Maintain/Troubleshoot button 35 link 37 maintenance menus Copy menu 26 Maintenanc[...]

print speed is slow 98 print troubleshooting improving print quality 96 partial document or photo prints 98 poor quality at the edges of the page 98 poor text and graphic quality 97 print speed is slow 98 printer does not feed paper, envelopes, or specialty media 109 printer receives blank fax 105 printer software reinstalling 117 removing 117 usin[...]

computer not connected 110 could not detect a proof sheet 110 error 1104 110 failed to connect 110 fax error 110 fax mode unsupported 110 insert camera/memory card 110 invalid photo/paper size selection 110 left cartridge error 110 load paper 110 memory full 110 no images have been selected 110 no photo files found 110 no photo/paper size selection[...]