Panasonic DX-600 manuale d’uso

DX-600 Operating Instructions Facsimile Model No. English Befo re op eratin g this e quipm ent, pleas e rea d the se in struc tions comp letely and keep thes e ope ratin g inst ructio ns fo r futu re re f erence . (For Internet Fax) Getting to Know Y our Machine Installing Y our Machine Programming Y our Machine Basic Ope rations Advanced Features [...]

IMPORT ANT IN FORMA TION M o d e l N o . S e r i a l N o . D a te o f P u r c ha s e D e al e r A d d re s s T e l e p h o n e N u m b e r ( ) – S u p p l i e s T e l e p h o n e N u m b e r ( ) – Servic e T elephone Number ( ) – When r equestin g inf ormation , suppli es or s ervice, a lways r efer to the model an d seri al numbe r of y our [...]

3 T able of Content s Safety I nformation .......... ......... .......... .............. ......... ......... .............. .......... ......... ......... ... 9 Precaut ion .................. .......... .............. ......... ......... .............. .......... ......... .............. ......... . .. 11 Function Key ................... ......... [...]

T able of Co ntent s 4 Programming or Retrieving P arameters vi a Email................. ......... .............. .......... .... 51  Using E mail to Pro gram or Retrieve P arameters .................. ................... ...... 51  Using a P C to Input t he Internet Pa rameters R emotely . ............. ................... 5 1  To Input t[...]

T able of Conte nt s 5 Sending Documents via LAN ............... .......... .............. ......... ......... .............. .......... ....... 90  General De scriptio n........... ............. ................... ............. .................... ............ 90  Manual E mail Add ressing ............... ............. ................... [...]

T able of Co ntent s 6 Timer Controlled Communications .................. ......... .............. ......... .............. .......... .... 137  General D escriptio n .......... ............. ................... ............. ............. ................... 137  Deferred Transmi ssion ...... ............. ................... ............. .[...]

T able of Conte nt s 7 Receive To Memory ........ ......... .............. .......... ......... .............. ......... .......... ......... ............ 170  General De scriptio n........... ............. ................... ............. .................... ............ 170  Setting th e RCV To Mem ory Pass word....... ............. .....[...]

T able of Co ntent s 8 Confidential Mailbox .................. .............. .......... ......... ......... .............. .......... ......... ......... 200  General D escriptio n .......... ............. ................... ............. ............. ................... 200  Confidenti al Mail box .... ............. ................... ..[...]

9 Getting to Know Y our Machine Getting to Know Y our Machine Safety Information W ARNING ! denotes a potential hazard t hat cou ld resu lt in seri ous inju ry or deat h. • T O PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. • TO MINIMIZE T HE POSS IBILITY OF SHOCK O R DAMAG E TO THE MACHINE, IT MUST BE PR OPE[...]

Safety Information 10 CAUTION ! denotes haz ards that coul d result in m inor injury or dam age to the mac hine. • TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONL Y NO. 26 AWG OR LARG ER TELEPHONE LINE CABLE. • DISCONNECT ALL POW ER TO THE MACHINE BEFORE COVER(S) ARE REM OVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED. When us ing yo ur[...]

11 Getting to Know Y our Machine Precaution CAUTION ! denotes haz ards that coul d result in m inor injury or dam age to the mac hine. Do not i nstal l the m achine n ear hea ting or an air co ndition ing unit. Av oid expo sure to direct su nligh t. Instal l the mach ine on a flat s urface, leave a t leas t 4 in ches (10 cm) o f spac e between the [...]

12 Function Key Any f unction c an be s tarted by f irst press ing and then enter t he func tion num ber , or by press ing or scro ll key r epeatedl y until t he des ired func tion appe ars on th e displa y . FUNCTION 1 3 6 7 8 Deferred Comm unication 1 = XMT 2 = P olling P olling 1 = P olling 2 = P olled Print List 1 = Journal (Pr int/View) 2 = On[...]

13 Getting to Know Y our Machine External V iew NOTE 1. For some countries, the handset ma y not be availabl e becaus e of the country’ s regulation or specifi cation . Recording P aper Sub T ra y Recording P aper T ray Document Sub T ra y ADF Door Control P anel Document Retur n T ray (Set on the upper Recording P aper Cassette) Printer Cov er H[...]

14 Control Panel - Used to enter a pause when recording or dialing a telephone number , or to redial the last dialed number . - Used to star t Abbre viated Dialing. (See pages 108 and 113) - Used to separate the Sub-Address from the telephone number when dialing, or to access some f eatures of your PBX. - Used to star t On-Hook Dialing. (See page 1[...]

Control Pa nel 15 Getting to Know Y our Machine - Press this button when y ou w ant to stop the communication, registration operation, or audib le tone. - Used to make copies and set operations . (See page 136) - Used to reset all the pre viously set functions. - Used to correct entered numbers or characters (Bac kspace). Used f or the f ollowing: [...]

16 Pre Inst allation Information Befor e setting u p your P anasoni c machi ne on your n etwork, pl ease read this e ntire se ction to be famil iar with its fun ctions. Y our machin e is abl e to p erform the follow ing when connecte d to a 10Base-T /100Ba se-TX Ethe rnet L AN (local ar ea network): • Send paper-bas ed in formatio n as an Int ern[...]

Pre Inst allation I nformation 17 Getting to Know Y our Machine T o install your machine as SMTP mail serv er , th e followin g network parameters need to be progr ammed on your netw ork an d on yo ur ma chine . • IP A ddress of the DNS Server (if not avail able, see Note 2) • IP Ad dres s of you r mac hin e • Subnet Mask of y our machi ne ?[...]

Pre Inst allation In formation 18 T o install your machine as PO P3 Clien t, the followi ng network parameters need to be progr ammed on you r netw ork. • IP Addre ss of the DNS Server (if not availab le, see No te 2) • IP Addr ess of you r mac hin e • Subnet Mas k of yo ur machi ne • Name or IP Address of the Defaul t SMTP mail se rver •[...]

Pre Inst allation I nformation 19 Getting to Know Y our Machine For th e total syste m to work prop erly vi a LAN, certain in format ion and add itiona l parameters m ust be s et. Pleas e contact yo ur network administ rator fo r the requ ired in formatio n and conn ection to the LA N. Important : Make a co py of th is page and a sk the Net work Ad[...]

Pre Inst allation In formation 20 Explanation of Content s NOTE 1. All IP Add resses co nsis t of 4 par ts s eparat ed by p eriods "." (i.e. 165 .1 13.245 .2). For your conveni ence, you ca n use the T ONE key to enter a perio d "." while entering the IP Addres s informati on. MAC Address : M AC Addre ss of your ma chine can be [...]

21 Getting to Know Y our Machine Internet Communication F eatures Y our machine al lows you to trans mit docum ents over the Intern et to another Internet Fa x or a PC. The docume nt is first sc anned a nd converted into a TIFF-F for matted image file, and the n transmi tted to the remote location as an attachm ent fil e to an ema il usin g MIME en[...]

Internet C ommunicatio n Features 22 Simpl e Mail Transfer Pr otocol ( SMTP) is used to tr ansfer m ail reli ably and e fficiently . An im portant fea ture of SMTP is its capability to tran sport m ail acr oss n etworks, usuall y referr ed to as SMTP mail relay by employ ing S MTP se rver . Direc t SMTP allows you to trans mit documents to anot her[...]

Internet Co mmunicati on Feat ures 23 Getting to Know Y our Machine Y our machine al lows you to r eceive an d print a PC tr ansmitted email autom atically or manually , d epending on its setup co nfigurat ion. Howev er , if the receiv ed email in clude s a file attachme nt in a format oth er than TIFF- F , such as Word , Excel, Power P oint, your [...]

Internet C ommunicatio n Features 24 Using the Inbo und Routin g featu re, your m achi ne can route docu ments rece ived from a G3 fax ma chine to email ad dress(s ) or to Interne t Fax machine( s) connec ted to a LAN as an email , as well as to other G 3 fax machi ne(s) over the telepho ne line. When a n inc oming In ternet F ax, emai l or a regul[...]

Internet Co mmunicati on Feat ures 25 Getting to Know Y our Machine Y our mach ine is capabl e of tran sferri ng all rec eived I nternet email o r regular G3 fax docume nts to a p re- programm ed G3 fax or a PC desti nation. Y our machine ca n be utiliz ed as a network sc anner by simply transmi tting an ima ge to a PC as TIF F-F attachment t o an [...]

Internet C ommunicatio n Features 26 Y our machine can be utilized as a network printer by simply s ending the docum ents created on your PC using various software applic ations to yo ur ma chine vi a TCP/IP protoco l. There a two parts to s etting up your m achine as a netw ork prin ter . Part 1 requir es you to downlo ad the softwar e (printer dr[...]

Internet Co mmunicati on Feat ures 27 Getting to Know Y our Machine Y our machine allo ws you to transmit an e mail recei ved from an Internet Fax or PC connect ed to the LA N to multipl e fax machi nes via a te lepho ne line. Y o u can attach fi les with the TIFF-F format to th is email . Using the Sub-addres s specif ied by the or iginatin g fax [...]

Internet C ommunicatio n Features 28 DHCP is a proto col f or dynamic ally a ssignin g IP addr esses to Intern et Fax and clie nt PCs. W ith DHC P , an Interne t Fax ca n automa tically ac quire a u nique I P addres s each ti me it conne cts to a net work making IP addres s managem ent an easier task for net work admi nistrato rs. When an Inter net[...]

29 Getting to Know Y our Machine Import ant Information Y our mach ine uses the sam e com municati on proto cols a s email : the Sim ple Ma il Transfer Proto col (SMT P). The di fferences from a standard G3 fax c ommunica tion usin g the Pu blic T elep hone Net work (PST N) are a s follows . Differences betwe en Internet Fax and Regular Fax A regul[...]

Import ant Information 30 Sending a Docu ment to a PC via LAN When tra nsmittin g a document to an em ail addres s, the follow ing instr uctions ar e sent as text message in additi on to the T IFF-F formatt ed ima ge file. An Ima ge data i n TIFF-F format has been attache d to th is emai l. Y ou can dow nload the TIF F-F Im age Viewer from t he fol[...]

31 memo Getting to Know Y our Machine[...]

32 Installing Y o ur Machine Main Unit and Accessories Unpack the cart on and che ck that y ou have a ll the ac cessor ies illustra ted. NOTE 1. The sha pe of the telepho ne line cab le and p ower cord m ay differ de pendin g on eac h count ry’ s regulatio n or sp ecific ation. 2. The T eleph one Lin e Cable Ad apter and D irector y Sheet Co ver [...]

33 Inst alling Y our Machine Inst alling the Accessories NOTE 1. For some countries, the handset ma y not be availabl e becaus e of the country’ s regulation or specifi cation . Handset Cord [A v ailable as an Option ] Handset [A v ailable as an Option] Recording P aper T ray Hook the projections into the square holes on the machine. Final Instal[...]

34 Inst alling the T on er Cartridge 1 Unpack the T on er Cartr idge and rock i t back and forth as shown 5 or 6 times to even the toner inside . 2 Remove th e protec tive seal. Note: Pull th e seal s lowly an d straig ht out. 3 Open the Printer Cover . T oner Cartridge Printer Cover[...]

Inst alling the T oner Cartridge 35 Inst alling Y our Machine NOTE 1. Used to ner ca rtridge sho uld be dispose d prop erly ac cording to loc al regulati ons. 4 Align the projecti ons on both sides of the T oner Cartr idge with t he groov es in the mach ine as s hown and in sert the T oner Car tri dge into th e mac hin e. Note: Lock the T oner Car [...]

36 Loading the Recording Paper Paper Specifica tions In g eneral, mos t bond papers will p roduce excelle nt resu lts. Most ph otocop y papers will also wo rk very well. Ther e are many "na me" an d "generi c" brands o f paper avail able. We recom mend that yo u test var ious papers unt il you obtain the resu lts you are l ookin[...]

Loading the Reco rdin g Paper 37 How to Load the Recording Paper Inst alling Y our Machine 4 1. Load th e paper into the Paper Cassette. Slide the paper width guide to the lef t until it li ghtly touc hes th e stack of paper without ben ding the paper . The paper must fit squ arely and firm ly between the Paper W idth Guide an d the right side o f [...]

38 Adjusti ng t he Paper Casse tte for the Pa per Length The fac tory defa ult Paper Lengt h settin g for the Pape r Cassett e is on Letter size. T o change th e paper length t o A4 or L egal siz e, follow the steps bel ow . NOTE 1. If you forge t to cha nge th e Reco rding Pape r Size setting in Fa x Paramet er No. 2 3 when differe nt paper i s in[...]

39 Inst alling Y our Machine Adjusti ng the P aper Casset te for the Paper Wid th The f actory default P aper W idth set ting f or the P aper Ca ssette i s on L etter/L egal si ze. T o change the paper width to A4 si ze, follow the steps below . NOTE 1. If you f orget t o change the Recordin g Pape r Size s etting in Fax Paramet er No. 2 3 when dif[...]

40 Connect ing the LAN Cable, T el ephon e Line Cab le and Power Cord ■ Power Co rd Plug the supply co rd into the mai ns AC sock et outle t. Connect the su pply cord c oupler int o the mains su pply inlet on th e rear of the ma chine. W arning: This apparatus must be pr operly ea rthed. Do not modi fy the AC outlet. ■ T elephone Line Cable Plu[...]

Con necting the L AN C able, T elephone L ine Cable and Pow e r Cord 41 Inst alling Y our Machine External T elephone (Optional) Y ou can connect an additional standard single line telephone to the machine. T o connect the telephone, break off the protectiv e tab on the TEL jack. LAN Cable (10Base-T/100Base-TX Cable) Insert the plug until a click i[...]

42 Setting Y our Country Code For som e countri es, the mac hine will ask to set y our count ry code after applyi ng power to t he mach ine. The displ ay shows the follo wing me ssage. COUNTR Y COD E: PRESS ∨ ∧ TO SELECT Foll ow the pro cedure b elow to se t up yo ur count ry code . 1 repeated ly until disp lay sho ws you r country . or repea t[...]

43 Inst alling Y our Machine Setting the Dialling Method (T one or Pulse) Y our machine can oper ate with eit her of two d ialling m ethods ( T o ne or Pul se), depend ing on the type of telepho ne line you ar e connect ed to. If you need to change t he dialling meth od to T one or Puls e, follow the proc edu re be low . NOTE 1. For some coun tries[...]

44 Adjusting the V olume Y ou c an adju st the m onitor and r inger v olume on y our mac hine. The built-i n speake r enables you to he ar the dial to ne, dialling sign als, and busy tone. The ringer so unds w hen yo ur machine receiv es a cal l. NOTE 1. Y ou can also adjust the volum e of the key tou ch tone and the vol ume of the buz zer in the F[...]

45 Inst alling Y our Machine User Parameters Y our machine has several basic set tings (User Param eters) to h elp you k eep recor ds of the documents you send o r receive . For ex ample, the buil t-i n clock ke ep s the curre nt dat e and tim e, an d your LOGO a nd ID Number help to id entify y ou when you send or receive d ocuments. In standby , [...]

User Parame ters 46 When yo u send a docu ment , your L OGO appe ars o n the to p of t he copy print ed out at the othe r st atio n. The LOGO h elp s to id entify y ou to s omeon e who re ceives your d ocumen t. Setting Y o ur LO GO 1 SET MODE (1- 8) ENTER NO . OR ∨ ∧ 2 1:USE R PARAM ETERS? PRESS SET TO SELE CT 3 repeated ly un til disp lay sho[...]

User Paramete rs 47 Inst alling Y our Machine If the remote ma chine has a Charac ter ID ca pabilities , when you a re sendi ng or rece ivin g, your Char acter ID will app ear on the rem ote machin e's disp lay and the r emote machi ne's Characte r ID will appea r on your displa y . NOTE 1. The spec ial chara cters of Å, Ä, Ö, Ü, Æ, [...]

User Parame ters 48 If the remote ma chine doe s not h ave a Char acter ID but i t has an ID Nu mber , when sendin g or recei ving, your ID Number will a ppear on the rem ote ma chine's disp lay and their ID Number will app ear on y our displa y . We sugges t you use your facs imile tel ephone nu mber as your ID nu mber (max . 20 digits). NOTE[...]

49 Inst alling Y our Machine Setting the Internet Parameters Before starting, you w ill need a comple ted copy o f page 19 (Pre Installation Informati on). For you r machi ne to be abl e to ope rate on the Network p roperly , th e foll owing five (5) Ba sic Param eters mu st be p re- prog ram med into th e mac hin e. • IP Ad dres s • Subnet Mas[...]

Setting the Internet Parameters 50 Depe nding on how your mac hine will be config ured to co mmunica te on the L AN, the appr opriate parameter s liste d in the table below mus t be st ored first . (See pages 16 to 20) Setting the User Parameters for the LAN Interface Parameter Comments 1 D A TE & TIME Current Date and T ime. 2 TI ME ZONE The T[...]

51 Inst alling Y our Machine Programming or Re tri eving Para meter s via Emai l This feature is a pow erful too l, which provid es a co nvenient and easy way of retriev ing or programmi ng Interne t Parame ters, On e-T ouch, ABB R Dialli ng Numbe rs, Progr am key s and Jou rnal retri eval from your PC by sen ding a tex t emai l messa ge to your ma[...]

Programming or Retrieving Para meters via Email 52 Create a s cript in the messag e body of a plain text em ail and sen d it to your m achine's email addr ess. The "Subj ect" lin e of the email mu st be a s follows : The script s ample to inp ut the Internet Paramete rs is shown b elow . T o Input t he Internet Parameters for the Fir[...]

Programming or Retrieving Parameters v ia Email 53 T o Input the Internet Parameters for the First T ime Inst alling Y our Machine NOTE 1. The mac hine cann ot be p rogram med via e mail while i t is com municati ng or p rinting . (2) @sender to @en d : Defines th e Sende r informati on to be set in s ection (2) between @ sender to @end block. R eg[...]

Programming or Retrieving Para meters via Email 54 T o retriev e the exis ting Intern et Parame ters, se nd a plain te xt email to the your m achin e's email a ddress with the follow ing comma nd in the "Subject" li ne: T o Retrieve the Internet Paramete rs for Backup #get p arameters(p asswor d)# : w here the "p assw ord" [...]

Programming or Retrieving Parameters v ia Email 55 T o Retrieve the Internet Parameters for Backup Inst alling Y our Machine After rec eiving th e email mess age reques ting the Inte rnet Parame ters, yo ur machi ne sends ba ck an emai l to the ad dress speci fied in th e "From:" li ne with the Internet P arameters in the body of the emai[...]

Programming or Retrieving Para meters via Email 56 T o Retrieve the Internet Paramete rs for Backup (5) @system to @end : Defines the follo wing In ternet Pa rameters p rogrammed in yo ur machi ne in sec tion (5) between @system to @end b lock. (a) Default Do main (b) Mana ger ’s Emai l A ddr ess (c) R elay XM T Pass word (d) Remote Password (6) [...]

Programming or Retrieving Parameters v ia Email 57 Inst alling Y our Machine After rec eiving yo ur machin e’s email with the Inte rnet Para meters, s tore the emai l file as text (.tx t) on your PC for backup p urposes . T o change or update the Internet P arameters , follow th e steps belo w: 1. Create a New Em ail Mess age, fill out the "[...]

Programming or Retrieving Para meters via Email 58 T o Edit t he Retri eved or Back up Inter net Par ameters Fil e Y our Machine’s Internet Parameters E mail Sample (1) T o : Y our mach ine's em ail a ddress. From : This field i s normal ly not visi ble when creat ing new email messag e(s). It is your de fault emai l addres s (email ap plica[...]

Programming or Retrieving Parameters v ia Email 59 T o Edit the Retri eved or Backup Internet Par ameters Fil e Inst alling Y our Machine (2) @sender to @en d : Defines th e Sende r informati on to be set in s ection (2) between @ sender to @end block. Edit, De lete o r Regis ter up to 24 User Names and thei r Email Addresse s for the Sender Select[...]

Programming or Retrieving Para meters via Email 60 This feature provide s a conven ient an d an easy way to Update, B ackup o r Restor e the Pho ne Book data right from your P C by sen ding a tex t email m essage t o your m achin e. Y o ur machin e interpr ets the command tha t you enter in the "Subje ct" li ne of your email me ssag e and[...]

Programming or Retrieving Parameters v ia Email 61 Inst alling Y our Machine If you wish to delete the entir e Auto Diall er data in your machine, type the following c ommand in the body of the em ail mes sage: @comm and del ete @end This command ca n also be inser ted before the @begin to @end block, to er ase the entire Au to Dialler data first, [...]

Programming or Retrieving Para meters via Email 62 Create a script i n the message bod y of a plain te xt ema il and send it to y our machi ne's emai l addre ss.The "Subj ect" lin e of the email mu st be a s follows : The scr ipt sample to progr am the On e-T ouch/ABB R. No. fo r the first time is sho wn in the i llustratio n belo w:[...]

Programming or Retrieving Parameters v ia Email 63 T o Program One-T ouch/ABBR. No. for the First T ime Inst alling Y our Machine Explanation of Content s NOTE 1. If a POP user acc ount is progra mmed in to the P1 to P4 program keys, th e dat a pr ogrammed for this k ey cann ot be de leted, even when the de lete c ommand i s specifie d. 2. The emai[...]

Programming or Retrieving Para meters via Email 64 T o retrieve the existin g auto dialler data, send a plain tex t email to your ma chine's ema il address wi th the followi ng co mmand in t he "Su bject " line: Make s ure that t he Cc, Bcc lin es and the body of the em ail mes sage is Bl ank. Retrieving One-T ouch/ABBR. No. Data Sam[...]

Programming or Retrieving Parameters v ia Email 65 T o Retrieve One-T ouch/ABBR. No. Dat a for Backup Inst alling Y our Machine After re ceiving the email me ssage re questing the existin g auto dialle r data, your machi ne sends ba ck an email t o the ad dress spe cified i n the "F rom:" line with the auto dial ler inform ation in t he b[...]

Programming or Retrieving Para meters via Email 66 After receivin g your m achine e mail with the au to dialler data, s tore the email file as text ( .txt) on your PC fo r backu p purposes . T o change or update the au to dialle r , follo w the steps be low: 1. Create a New Em ail M essage, fi ll out the "T o" and "Fr om" Addres[...]

Programming or Retrieving Parameters v ia Email 67 T o Edit the Retrieved or Backup O ne-T ouch/ABBR. No. Dat a Fil e Inst alling Y our Machine (1) T o : Y our machi ne' s emai l addr es s. From : This field i s normal ly not visible whe n creat ing new email m essage(s ). It is your d efault ema il addr ess (emai l applica tion), fo r retriev[...]

Programming or Retrieving Para meters via Email 68 T o retriev e the ex isting J ournal da ta, send an email t o your m achine's email a ddress wi th the f ollowing comman d in th e "Subje ct" line: The J ournal w ill be s end back to the o riginating station’s ema il addre ss. After receiv ing the j ourn al, use a fixed w idth fon[...]

69 Programming Y our Machine Progra mming Y our M achine Progra mming Emai l Addre ss an d T elep hone Number s One-T ouch and Abb reviate d diall ing / email ad dressi ng are two fast w ays of dialling full telephon e numb ers or emai l addres ses. T o use the se diallin g or add ressi ng methods , you mu st firs t store the telephone number s or [...]

Programm ing Email Ad dress and T ele phone Nu mbers 70 Programming the Auto Dia ller NOTE 1. If you enter the S ta tion nam e with the Fax Parame ter 172 (DIRECT IF AX XMT) set t o "V alid," you ar e allow ed to sele ct the usage of Direct IF AX XMT . 7 Enter t he station nam e using c haracte r keys (up to 15 charac ters). Ex: <01>[...]

Programming Ema il Addres s and T eleph one Numb ers 71 Programming the Auto Dialler Programming Y our Machine T o program the ABBR. dialling number or e mail address 1 SET M ODE (1 -8) ENTER N O. OR ∨ ∧ 2 1:ONE- TOU CH 2:ABBR NO. 3 ABBR[ ❚ ] ENTER A BBR NO . 4 Ex: (001 to 100, up to 100 s tations) T o change the input mode ( between "E [...]

Programm ing Email Ad dress and T ele phone Nu mbers 72 Programming the Auto Dia ller NOTE 1. If yo u require a spec ial acces s number to ge t an out side li ne, enter it first and the n press . A hyph en "-" is dis played f or p ause. 2. If yo u are using Pulse dialli ng an d you wish to cha nge to T one dial ling in the middle of dia l[...]

Programming Ema il Addres s and T eleph one Numb ers 73 Programming Y our Machine If you have to cha nge or erase any of the O ne-T ouch/Abb reviated dial ling number s or email addr esses, follow t he steps b elow . T o edit One-T ouch/ABBR dialling number or email addres s Editing or Erasing the Auto Di all ing Number / Email Address 1 1:ONE- TOU[...]

Programm ing Email Ad dress and T ele phone Nu mbers 74 Editing or Erasing the Auto Dialling Number / Email Address NOTE 1. If you make a mista ke, use or to move the curs or one sp ace be yond the inc orrect number , pres s then re -enter t he new n umber . 2. If the On e-T ouch/Abbrev iated di alling num ber / email addres s has been u sed for a [...]

Programming Ema il Addres s and T eleph one Numb ers 75 Editing or Erasing the Auto Dialling Number / Email Address Programming Y our Machine T o erase the On e-T ouch/ABBR. dia lling number or email a ddress NOTE 1. If the One-T ouch/Abbreviat ed dial ling nu mber / email addres s has been used for a commun icati on reservati on, the set tings can[...]

Programm ing Email Ad dress and T ele phone Nu mbers 76 After programmin g the A uto Diall er , you can pri nt out the d irectory sheet whi ch incl udes the first 12 chara cters of eac h station name . Cut along th e dotted lin e and plac e it over the O ne-T ouch key s under the Direc tory Sh eet Cover . T o print a d irector y sheet , follow the [...]

77 Programming Y our Machine Customizing Y our Machine Y our mach ine has a varie ty of adj ustable Fax Paramete rs. T hese paramet ers, lis ted in the Parame ter T able, are pres et for you a nd do not need to be chan ged. If y ou do want to mak e a cha nge, rea d the table c arefull y . Some paramet ers, such as the Resolution and Con trast param[...]

Customi zing Y o ur Machin e 78 Fax Paramete r T able No. Parameter Setting Number Setting Comment s 001 CONTRAST 1 Normal Setting th e home pos ition of th e CONTRAST key . 2 Lighter 3D a r k e r 002 RESOLUTION 1 S tandard Setting the h ome positio n for the RESO LUTION. 2F i n e 3S - F i n e 4 Halfton e (Fine) 5 Halfton e (S-Fine) 004 ST AMP 1 Of[...]

Customizing Y our Machine 79 Fax Parameter T able Programming Y our Machine 017 RECEIVE MODE 1 TEL Setting the rece ive mode. 2F A X 3 F AX/TEL SW . 4 T AM/F AX 018 OPERA TOR CALL TIM ER 1 20 sec. Selecti ng the l ength o f time that your m achin e signal s (ring s) for an inco ming voi ce call in Fax/T el Auto Switchin g mode. (S ee pa ge 129) 2 3[...]

Customi zing Y o ur Machin e 80 Fax Paramete r T able 031 INCOMPLET E FILE SA VE 1 Invali d Selecti ng wheth er the mac hine re tains the do cument i n memory if the do cumen t is not s uccess fully tran smitt ed. 2V a l i d 032 COPY REDUCTION 1 Manual Selecting whether the machine performs the copy reducti on ratio automati cally or manua lly . Ma[...]

Customizing Y our Machine 81 Fax Parameter T able Programming Y our Machine 047 REMOTE REC EPT ION 1 Invalid Selecting whet her or not the mac hine acce pts remo te recepti on com mand. (Se e p age 128) 2V a l i d 48 TELEPHONE LINE 1 PSTN Selecting the typ e of line conne cted. 2P B X 49 PSTN ACCESS CODE (--- -) Setting PST N Access Code. (m ax. 4 [...]

Customi zing Y o ur Machin e 82 Fax Paramete r T able 143 RELA Y XMT REPOR T 1 Off Setting how the COMM. Jo urnal fo r relayed t ransmi ssion is sen t to the ori ginator . Off : Don’t send. Always : Always send. Inc. Onl y : Send only i f commu nicati on has fa iled. 2A l w a y s 3I n c . O n l y 144 EMAIL CHARACTER SET 1 Jap anese Selecting th e[...]

Customizing Y our Machine 83 Fax Parameter T able Programming Y our Machine 156 PRINT FORW ARDED DOCUMENT 1 Inc. Only Sele cting whether a m emory re ceived fax or email to b e forward ed is always pri nted or only wh en forwa rding i s incomp lete . 2A l w a y s 157 TRANSACTION JOURNAL 1 Inval id Selecting wh ether the mach ine sends a trans actio[...]

Customi zing Y o ur Machin e 84 Fax Paramete r T able NOTE 1. The st anda rd settings are prin ted on the Fax Parameter Li st. T o print out Fax Paramet er List, see p age (See pa ge 220). 2. The co ntent s of Fa x Parame ter may di ffer dependi ng on th e each country’ s regul ation or specific ation . 3. "V alid" can be s elect ed whe[...]

85 Basic Oper ations Basic Op erati ons Loading Document s In gener al, your m achin e will send any docu ment pr inted on A 4, Lett er or Legal size paper . Note: The ma ximum do cument width that can be sent th rough the machine i s 257mm. However , the effective s canning width is 208m m. Y ou mu st nev er try to s end docu ments that are: T o t[...]

Loadin g Docu ment s 86 1. Be sure the docum ent(s) is free of staples , pa per clip s and is n ot torn, grea sy or cove red by fore ign ob jects. 2. Plac e the document (s) FA C E D O W N on the Au tomatic D ocument F eeder (ADF) until the lead ing e dge placed i nto the ma chine stops. If yo u are s ending m ultipl e pages, make sure that the bot[...]

87 Basic Oper ations Basic T ransmission Settings Y ou c an tem porarily c hange the transm ission settings either before or after y ou plac e the doc ument on the ADF . These settings ar e as fol lows •C o n t r a s t • Resoluti on •S t a m p • Co mmunicat ion Jo urnal After you r docum ent(s) hav e been sent, you r machine w ill autom ati[...]

Basic T ransmission Settings 88 The V erificatio n S tamp hel ps you to confir m success ful trans missions by stamping the botto m of each succ essfully tra nsmitted page with a small mark. Press to: NOTE 1. When y ou store a doc umen t in memory , the V erific ation S tamp wi ll st amp on the document if it is suc cessfull y st ored in m emory . [...]

Basic T ransmission Settings 89 Basic Oper ations A Commu nica tion Journa l lets you verify if the transmiss ion w as succes sful. Y ou can selec t the cond ition to print o ut the Comm unica tion Jour nal as f ollows. NOTE 1. T o change the preset Comm. Journ al conditio n, chang e the setting of Fax Parameter No. 12. (See pa ge 78) Communicat io[...]

90 Sending Document s via LAN Docu ment(s) c an be sent vi a LAN to a single or mu ltiple email addres ses. Th e followin g Emai l Addres sing methods can be s elected: • Manual E mail Add ressin g • One-T ouch Email Addre ssin g • Abbrev iated Ema il Addr essing • Director y Searc h Email A ddre ssing (Au to Dial ler & L DAP) • Multi[...]

Sendin g Docu ment s via LAN 91 Basic Oper ations NOTE 1. If your ma chine sounds an alarm (pi-pi-pi) in S tep 2 a bove, thi s indicat es that the Dial ler i s Full (more than 70 full email add resses a re entere d or 70 trans missio n reservati ons incl uding G3 commun icati on have b een al ready re served). 2. If the transm ission ca nnot be com[...]

Sending Do cument s via LAN 92 One- T o uch diallin g / addres sing is a fast way of dialling full telep hone nu mbers or em ail addr esses. T o u se these dia lling or add ressi ng methods , you m ust f irst stor e the tel ephone numbers or emai l addre sses i nto One-T ouc h keys. (See page 69) NOTE 1. If your m achine s ounds an alarm ( pi-pi-pi[...]

Sendin g Docu ment s via LAN 93 Basic Oper ations Abbre viated dia lling / ad dressi ng is a fas t way of dial ling full telephone n umber s or email ad dresse s. T o use these dia lling or add ressin g methods , you m ust fir st store the tel ephone nu mbers o r email address es into the Auto Dialler wit h a 3-dig it abbre viated code. ( See page [...]

Sending Do cument s via LAN 94 When se nding via LA N, the Direct ory Searc h function allo ws you to dial a full email ad dress or telephone number by search ing for the station nam e or email address en tered in the Auto Dialler and the LDA P (Ligh tweight Direc tory Ac cess Pr otocol) Se rver . (See Note 3) Dire ctor y Search Dialling 1 Set doc [...]

Sendin g Docu ment s via LAN 95 Directory Se arch Dialling Basic Oper ations NOTE 1. If your ma chine sounds an alarm (pi-pi-pi) in S tep 2 a bove, thi s indicat es that the Dial ler i s Full (more than 70 full email add resses a re entere d or 70 trans missio n reservati ons incl uding G3 commun icati on have b een al ready re served). 2. If the t[...]

Sending Do cument s via LAN 96 Y ou c an stor e the do cument (s) into memory and then send to multi ple stations (up to 2 02 add resses) via LAN. NOTE 1. If your m achine s ounds an alarm ( pi-pi-pi ) in S tep 2 above, this indic ates t hat the D ialler is Fu ll (more th an 70 full email addresse s are entere d or 7 0 transmission reservati ons in[...]

Sendin g Docu ment s via LAN 97 Basic Oper ations If you r machine i s on-line bus y transmi tting from memory , recei ving or pri nting recei ved documents, y ou can reserv e a trans missio n by the fo llowing p rocedure. NOTE 1. T o cancel th e memory tra nsmiss ion reserv ation, se e p age 16 4. Memory T r ansmissio n Reserva tion (Multi-t askin[...]

Sending Do cument s via LAN 98 Y ou c an also retry c onnectin g manua lly by pressi ng key . NOTE 1. While the unit is displa ying " WAIT T O DIAL" , you c an press t o initi ate the Net work conne ction im media tely . Automatic Redialling If the Netwo rk connect ion is not availa ble or the de stinat ion devi ce (IFax) is busy , th e m[...]

Sendin g Docu ment s via LAN 99 Basic Oper ations Using the Selectable Doma ins feat ure speed s the proce ss of completi ng the emai l address by attaching often us ed Doma in Names. • Advan ce reg istration of up to 10 often used , domain name s into the " Selectable Domain s" li st is requir ed. (See page 50) Ex: T o send an emai l t[...]

Sending Do cument s via LAN 100 Select able Domains NOTE 1. If the d esired Domain N ame is not fou nd, press to exit the Sele ct able Do mains Li st. 2. If the Fax Param eter No. 145 (SENDER SELECTION ) setting is on " Va lid", the Sender Selection scree n appears after pre ssing in step 7 above . Select the send er to be added to th e &[...]

Sendin g Docu ment s via LAN 101 Basic Oper ations Y ou c an reques t a Mess age Dispos ition Not ificatio n (MDN) to the rece iving s ide. If the r eceiving side suppor ts the MDN featur e, a deliv ery proces sing con firmatio n reply i ndicating th at the me ssage ( email) was read i s sent to the origina tor . The re sult fie ld in yo ur machi n[...]

Sending Do cument s via LAN 102 When us ing the Interne t commu nication mode, a failure report will pr int automati cally fo r each transactio n if the ema il is returned und eliver ed by the mail server . T he printout will consist of the undelive red message contents sup plied by the mail s erver an d a porti on of the fi rst page’s image for [...]

Sendin g Docu ment s via LAN 103 Basic Oper ations Using a M ailing L ist stor ed in the mai l server si mplifies the proc ess of ente ring mul tiple locations an d allo ws you to s end to an unlimited numbe r of emai l addres ses with one easy operati on. Ask y our Netwo rk System admin istrato r for in formation on how to utiliz e the Mail ing Li[...]

104 Sending Document s via T elephone Line Y ou c an cho ose eithe r Memor y or Direc t T ransm ission . Use Memory T r ansmis sion if: • Y o u want to s end the doc ument to mu ltiple s tations. • Y o u have to retrieve t he doc ument imme diately . • Y o u want to take a dvantage of Dua l Operat ion desi gn. Use Dir ect Transmission if: •[...]

Sending Docu ment s via T e lephon e Line 105 Basic Oper ations Y our machine quickly s tores th e documen t into the m achine's memory . Then, s tarts to dial the te lephon e number . If the transmiss ion fail s, yo ur mach ine will re-transm it the remaini ng unsuc cessful pag e(s) autom atica lly . NOTE 1. The File Nu mber of the document b[...]

Sending Document s via T elephone Lin e 106 Memory T ransmission 4. T o stop th e transmi ssion, pr ess . The disp lay s hows: COMMUN ICAT ION STO P ? 1:YES 2: NO Press to stop the tra nsmiss ion. The d ocument you s tored wi ll be e rased auto matic ally . If you do not want to eras e the docu ment s, chan ge the settin g of Fax Pa ramete r No. 31[...]

Sending Docu ment s via T e lephon e Line 107 Memory T ransmission Basic Oper ations Manual Number Diall ing T o dial the te lephon e number manually , fol low th e steps below . NOTE 1. If you nee d a sp ecial ac cess nu mber to get an out side line , dial it first the n pres s to enter a p aus e (represen ted by a " -") befo re diallin [...]

Sending Document s via T elephone Lin e 108 Memory T ransmission One-T ouch Dialling One- T o uch Dialling allows you to dial a full telephone number by pressing a single key . T o set up the One - T ouch key s, se e p age 6 9. Abbreviated Dialling Abbre viated diall ing is a s peedy way to dial a frequ ently dialle d telep hone number by prepro gr[...]

Sending Docu ment s via T e lephon e Line 109 Memory T ransmission Basic Oper ations Directory Sea rch Dialli ng Direct ory Search d ialling a llows yo u to dial a ful l telephon e number b y searchi ng the statio n name enter ed in One- T ouch key s or Ab brev iat ed dia llin g nu mber s. NOTE 1. This feature is cal led “ Quick M emory T rans mi[...]

Sending Document s via T elephone Lin e 110 Memory T ransmission Multi -St ation T ran smiss ion (Broa dcast ing ) If yo u have to sen d the sa me documen t(s) to mu ltiple s tations, you c an save tim e in feed ing the docum ent( s) by usin g me mory tran smi ssion . Th at is , you c an st ore the do cum ent(s ) in to me mory and then send i t to [...]

Sending Docu ment s via T e lephon e Line 111 Basic Oper ations If yo ur mach ine's m emory is full or you wish to s end the doc ument immediat ely , use Direct Transmission. Manual Number Diall ing (Direct T ransmis sion) T o dial the te lephon e number manually , fol low th e steps below . NOTE 1. If you nee d a sp ecial ac cess nu mber to g[...]

Sending Document s via T elephone Lin e 112 Direct T ransmission One-T ouch Dialling (Direct T ransmiss ion) One- T o uch Dialling allows you to dial a full telephone number by pressing a single key . T o set up the One - T ouch key s, se e p age 6 9. 1 Set doc ument (s) face down. ENTER STAT ION(S) THEN PR ESS STA RT 00% 2 MEMORY XM T=ON 1:OFF 2: [...]

Sending Docu ment s via T e lephon e Line 113 Direct T ran smission Basic Oper ations Abbreviated Diall ing (Direct T ransmission) Abbre viated dia lling is a s peedy way to dial a freque ntly dial led teleph one num ber by preprog ramm ing the telepho ne numbe r into the bui lt-in au to-dialler with a 3-di git abbrevi ated code. T o pr ogram an ab[...]

Sending Document s via T elephone Lin e 114 Direct T ransmission Direc tory Searc h Diall ing ( Dir ect T r ansmi ssion ) Direc tory Sea rch dialli ng allows you to d ial a full t elephone nu mber b y searching th e station na me entered in One- T o uch keys o r Abbrevi ated dial ling num bers. 1 Set doc ument (s) face down. ENTER STAT ION(S) THEN [...]

Sending Docu ment s via T e lephon e Line 115 Basic Oper ations If yo u wish to se nd the docum ent after talk ing with other party , use V oice Mode Transmis sion. Y o ur machi ne require s an op tional fax h andset or an exter nal telep hone. Off-Hook Dia lling For Off-Hook Di alling, follow the steps below . NOTE 1. T o stop t he tr ansm ission [...]

Sending Document s via T elephone Lin e 116 V oice Mode T ransm ission On-Hook Dialling For On -Hook Dialling, fo llow th e steps belo w . NOTE 1. If you need a special acce ss numbe r to get an out side line, dial it firs t then pres s to enter a p ause (repres ented by a "-") b efore di alling th e full number . Ex: 9 P AUSE 5551234 2. [...]

Sending Docu ment s via T e lephon e Line 117 Basic Oper ations Y ou c an do th e followi ng while send ing a d ocument f rom memor y or rec eiving a do cumen t. • Res erve the next tra nsmission into m emory . (Up to 70 di fferent files ) • Res erve a p riorit y transm ission. Memory T ransmission Reservation (Multi-t a sking) If you r machine[...]

Sending Document s via T elephone Lin e 118 T ransmiss ion R eser vatio n Direct T ransmi ssion Reservation (Priority T ransmission Reservat ion) If yo u are in a rush to send an urgent doc ument, h owever the re are many fi les in the m emory , use Di rect T ransm ission Reservatio n to sen d the urge nt documen t. The ur gent docum ent wil l be s[...]

Sending Docu ment s via T e lephon e Line 119 T ransmiss ion R ese rvat ion Basic Oper ations T o cancel the direc t transmission reser vation 1 Make su re the docu ment is on the AD F . DIRECT XMT RE SER VED <01>( Stati on name ) 2 CANCEL XMT RE SER VE ? 1:YES 2 :NO 3 and then remove the docum ent fr om ADF . 1[...]

Sending Document s via T elephone Lin e 120 Automatic R edialling Manual Redialling Y ou c an also r edial th e last di alled number manuall y by pres sing ke y . Redialling If a bus y lin e is det ected, the mac hine w ill redia l the numbe r up to 3 time s at 3 minute s interval. During t hat tim e, a mes sage wi ll appear as sh own to th e right[...]

Sending Docu ment s via T e lephon e Line 121 Rediallin g Basic Oper ations NOTE 1. Wh ile the unit is displayi ng "W AIT T O DIAL", yo u can press to start redialling immedi ately . T o redial the last dialled number through ADF 1 Set doc ument(s ) face down. ENTER STAT ION(S) THEN PRE SS STAR T 00% 2 MEMORY XMT= ON 1:OFF 2 :ON 3 ENTER S[...]

122 Receiving Document s via LAN Y our machine offers you a c hoice to rece ive Fax do cumen ts unattend ed (by de fault) or m anuall y over regul ar teleph one lines . Y our machine also o ffers the sam e choic e to rec eive an d print Internet e mail mes sages via LAN unattended or man ually wh en su bscribin g to a POP ma il ser ver . H owever ,[...]

Recei ving Do cum ent s via LA N 123 Gener al Descri ption Basic Oper ations Figur e 2: Intern et Fax R eceived on a PC • For your reference, the above examp le is from Wi ndows Mess aging running unde r Microsof t® Windows 95®. • T o run the Viewer , please refer t o your applica tion’s User Ma nual. The at tached file is com posed of TIFF[...]

Receiving Docu ment s via LAN 124 Y our machine offers a cho ice to rece ive and print Inter net email me ssages v ia LAN unattend ed or manuall y when subscr ibin g to a POP mail s erver . Setting the POP Parame ters Set the parameters per tinent to the POP server ( Fax Pa rameters N o. 146 to 149). No. 146 (PO P TIMER): En ter the interval to che[...]

Recei ving Do cum ent s via LA N 125 Receiving Email from a POP Server Basic Oper ations NOTE 1. When an uns upport ed file att achm ent is rece ived, a n error mess age is p rinted to inform you that th e file att ach ment cou ld not be prin ted. 2. When Fax Pa rameter No. 14 8 (DEL POP RCV MAI L) and/o r Fax Parameter N o. 149 (DEL POP ERR MAIL) [...]

Receiving Docu ment s via LAN 126 Receiving Email from a POP Server Unattended Reception from the POP Se rver When t he Fa x Para meter No. 146 (P OP TIM ER) is set to a value between 1 and 60 minutes , and Fax Paramete r No. 147 (AUTO POP RCV) i s set to "2 :V alid", the machi ne will query the P OP server at the specifie d interval for [...]

127 Basic Oper ations Receiving Document s via T elephone Line Y ou c an selec t one of the four m odes as shown bel ow . NOTE 1. Depend ing on the m odel of th e T elephone Ans wering M achine (T AM) that is con nected , some of the feat ures may not be comp atible w ith you r fax machin e operati ng in the T AM Interface mode . 2. If you are usin[...]

Receiving Docu ment s via T e lephon e Line 128 When y our ma chine is set to thi s mode, your m achin e will n ot rece ive doc uments au tomatical ly . If y ou recei ve a fax ca ll, follo w the pr ocedure be low to r eceive do cumen ts manually . Setting the T elephone Mode Operation of T elephone Mode NOTE 1. This pro cedure is c alled "REMO[...]

Receiving Docu ment s via T e lephon e Line 129 Basic Oper ations When your mac hine is set to this mod e, your machi ne will swi tch to doc ument rec eption or v oice commun ication auto maticall y . Setting the Fax / T el Auto Switching Mode Operation of Fax / T el Auto Switching Mode NOTE 1. The length of time the ma chine signals ca n be chan g[...]

Receiving Docu ment s via T e lephon e Line 130 When your mac hine is set to this mod e, it will imm ediately begin to rece ive docum ents automa tically when a call i s rece ived. Setting the Fax Mode Operation of Fax Mode Y our machine will begi n recei ving aut omatic ally whe n a fax c all is rec eived. Fax Mode 1 Change F ax Parame ter No. 17 [...]

Receiving Docu ment s via T e lephon e Line 131 Basic Oper ations Y our machine is equip ped wit h a unique feature c alled T AM Interfac e which en ables it to automati cally switch a single telephone l ine eithe r to Fax or T A M. Y o u can con nect most T A Ms in the m arket to you r machin e and use your existing telephon e line very efficie nt[...]

Receiving Docu ment s via T e lephon e Line 132 T AM (T elepho ne Answer ing Mach ine) In terface Mo de Setting the T AM Interfac e Mode Operation of T AM Interface Mode 1 Change Fax Par ameter No. 17 (RECE IVE MODE) to 4: T AM / F AX . (See p age 79 ) If it is a Fax call, 1 When y our T AM an d Fax rec eives an incom ing cal l, the T AM alwa ys an[...]

Receiving Docu ment s via T e lephon e Line 133 Basic Oper ations This machine c an use Letter, Legal or A4 size plain paper for re cordin g. Sometimes , overs ized docu ments sent to you by the ot her parties c annot be printed within a sing le page. When thi s occu rs, the doc ument will be div ided into separate page s. This machine is e quipped[...]

Receiving Docu ment s via T e lephon e Line 134 If the received docum ent is extre mely lo ng (over 39 % longer t han the rec ording paper), the doc ument will be divided into separat e pages. Whe n printing o n separate pages, t he botto m 0.4 in (10 mm) of fi rst page will be overl apped o n top of the next page. NOTE 1. If the reduc tion me thod[...]

Receiving Docu ment s via T e lephon e Line 135 Basic Oper ations If the rec ording paper r uns out or jams or if the ton er runs out during receptio n, the machi ne automati call y starts rece iving do cumen ts into its im age data mem ory . S tored d ocumen ts are prin ted auto maticall y afte r replaci ng the rec ording paper or the ton er cartr[...]

136 Making Copies Y our machine has a copy func tion whic h can ma ke si ngle or multiple copi es. NOTE 1. The cop y will be reduced auto matic ally depe nding on the leng th of the origin al docu ment. If you wis h to be prompte d for the redu ction rat io when ma king copi es, change the setti ng of Fax Parameter No. 32 (COPY REDUCTION) to "[...]

137 Advanced Features Adva nced Featur es T imer Controlled Communications Y ou c an se nd a docu ment to one or m ultiple s tations at an y preset t ime wi thin the ne xt 24 hou rs. Up to 70 built- in timer s can be set for d eferred transmiss ion and d eferred polling . NOTE 1. If you en ter a wron g numb er in S tep 4, press then re-enter the ri[...]

T imer Controlled Communications 138 NOTE 1. If you enter a wrong nu mber i n S tep 3, p ress , then re-en ter the right n umber . 2. T o change or cance l the De ferred Com munica tion s ettings, s ee pa ge 1 62 and 164. Deferred Polling 1 DEFERR ED CO MM. ( 1-2) ENTER NO . OR ∨ ∧ 2 DEFERR ED PO LLIN G START TI ME ❚ : 3 Enter t he start time[...]

139 Advanced Features Polling Polli ng means c alling o ther station(s ) to retriev e a docum ent. The oth er statio n must know in adv ance t hat you wi ll call and mus t have a docum ent s et on th e ADF or sto red in the memo ry . Y ou may n eed to set a pollin g password, shar ed by the other stat ion, to ens ure sec urity . If th e polling pas[...]

Polling 140 In orde r to let othe r stations po ll your machine, you must prepare your mach ine with a document st ored in mem ory . Be s ure to set the polling passw ord before sto ring the doc ument into me mory . After bei ng polled, the do cuments stor ed in th e memory w ill be erase d automa tically . T o re tain the docu ments in me mory so [...]

Polling 141 Advanced Features The fol lowing pr ocedure lets you pol l a docume nt from one or mult iple stat ions. Be s ure to se t the pol ling password before po lling. ( See page 139) NOTE 1. Y ou can review t he entered st atio ns in ste p 5 by pressin g or key , press to erase the displ ayed st atio n or gro up as needed. 2. If you ha ve s et[...]

142 Program Keys Y our fax machine has specia l Prog ram Key s. T hese ke ys ar e useful if you freq uently n eed to send o r poll the sam e group of s tations. Y ou can use th ese ke ys to sto re a One-T ouch g roup key , a sequence of stations to be polled, a deferre d transm ission or poll ing seque nce or a n addition al One- T ouch key . Gener[...]

Program Keys 143 Advanced Features Setting for Deferred T r ansmission T o set a P rogram Key for deferr ed tran smission 1 PROGR AM (1 -5) ENTER N O. OR ∨ ∧ 2 PROGRA M[P ] PRESS PROG RAM KEY 3 Ex: PROGR AM[P1] N AME ENTER N AME 4 Enter the station name (up to 15 ch aracter s) by using the Charact er keys . (See page 14) Ex: PROG . A an d PROGR[...]

Program Keys 144 Setting for Deferred Polling T o set a Program Key f or deferred pollin g 1 PROGRA M (1- 5) ENTER NO . OR ∨ ∧ 2 PROGRA M[P ] PRESS PROG RAM KEY 3 Ex: PROG RAM[ P1] NAME ENTER NA ME 4 Ente r the st at ion na me (u p to 15 cha ract ers ) by usi ng th e Character keys. (See page 14) Ex: PROG .A and PROGRA M[P 1] PRESS FUNC TION KE[...]

Program Keys 145 Advanced Features Setting for Normal Polling T o set a Program Key for normal polling 1 PROGR AM (1 -5) ENTER N O. OR ∨ ∧ 2 PROGRA M[P ] PRESS PROG RAM KEY 3 Ex: PROGR AM[P1] N AME ENTER N AME 4 Enter the station name (up to 15 ch aracter s) by using the Charact er keys . (See page 14) Ex: PROG .A and PROGRA M[P 1] PRESS FUNC T[...]

Program Keys 146 Setting for One -T ouch Key T o set a Program Key f or One-T ouch Key 1 PROGRA M (1- 5) ENTER NO . OR ∨ ∧ 2 PROGRA M[P ] PRESS PROG RAM KEY 3 Ex: PROG RAM[ P1] NAME ENTER NA ME 4 Ente r the st at ion na me (u p to 15 cha ract ers ) by usi ng th e Character keys. (See page 14) Ex: PROG .A and [P1] P ROG .A E NTER TEL. NO. 5a Ent[...]

Program Keys 147 Advanced Features This function a llows others to share yo ur machi ne to retr ieve thei r emails from the P OP serve r by prepr ogrammi ng their POP Use r Names a nd POP Passwor ds into t he Progr am Keys (P1 to P 4). Th ey will be able to ret rieve their e mails by simpl y pressing th e assoc iated Progr am Key . (See Note 1) NOT[...]

Program Keys 148 T o retriev e your Ema il from the POP Server by using t he Program Key , foll ow the pr ocedure below . Using the POP Access Key 1 Press the Program key prog rammed for POP Ac cess Ke y . Ex: If the POP Us er Name is not ente red in the Pr ogram Ke y , enter the P OP User Name (up to 40 characte rs). POP RCV U SER NA ME kate 2 If [...]

Program Keys 149 Advanced Features T o change t he setting s in a Progr am Key , fo llow the pr ocedure on s etting a Program K ey on pages 14 2 to 146. • S tart time or station( s) for de ferred tran smiss ion • S tation(s) for n ormal po lling • S tart time or s tation(s) for de ferred p olling • S tation(s) for g roup dialli ng • T ele[...]

150 Sender Selec tion This operat ion all ows the user to s elect one of the 25 preset User N ames an d Email Addre sses befor e a trans mission. The s elected User Names i s printed on th e Header of each page sent a nd on the CO MM. Journ al. When sendi ng email, the selec ted user nam e and/or email a ddress app ears in the "From: " fi[...]

Sender Selection 151 Setting the Sender Selection Advanced Features NOTE 1. U se to c opy t he de faul t Use r Nam e that was p rogr amm ed in t he Us er Pa rame ters . Y ou can add the dep artmen t name followi ng the de fault Us er Name. 9 T o record anot her User Name, repe at step 6 to 9. T o return to standby , pres s . ENTER USER NAME 13 ❚ [...]

Sender Selection 152 NOTE 1. The Sen der Sele ction function canno t be used in the V oice Diallin g Mode fo r ordin ary transmis sion. 2. If you do no sel ect a User Nam e in t he st ep 4, th e uni t sele cts t he de faul t Use r Na me (0 0) th at was program med in t he User P arameters for ordin ary transm ission . Sendin g Document with Sender [...]

Sender Selection 153 Advanced Features The S ender Se lection L ist can be p rinted ou t followin g the Fax Parame ter List. T o enable the prin ting of the Sender Selec tion Lis t, change t he setting of Fax Para meter No. 1 45 (SEN DER SELECTIO N) to "V alid ". (See page 150) Sample Sender Selection List (Print s following the Fax Param[...]

154 Subject Line Entry Y our machine w ill automatic ally add the Default Sub ject inform ation that was entered during the Use r Param eter set up, to the S ubject Li ne of all outgoin g emails . If you would like for the mach ine to pr ompt you for the Subjec t before eac h email tra nsmissio n, chang e the Fax Paramete r No. 159 (S UBJECT LINE E[...]

Subject L ine En try 155 Sending Email with Subject Line Entry Advanced Features NOTE 1. If no default subject is programme d, the me ssage is shown as "IM AGE from Intern et F AX" for the su bject. 5 The doc ument(s) is stored into memory with a file nu mber . Then con nects to the LAN and starts sending the emai l messag e. * STORE * NO[...]

156 Inbound Routing Y our machine c an route do cumen ts received fr om a G3 fax machine t o email address( s) or to Inter net Fax machi ne(s) con nected to a LAN as a n email, a s well as to other G3 fax m achine(s) over t he telepho ne line. T o use this feature, the Fax P arameter No . 152 " SUB-ADDRES S ROUTING " and/or No . 153 "[...]

Inbound Routing 157 Setting the Routing Parameters Advanced Features 6 for “IN V AL ID” or for “V AL ID” 153 T SI RO UTING 1:INVAL ID 153 T SI RO UTING 2:VALID 7 154 ROUT E HEADE R FMT 1:ORIGI NATO R 8 for “ORIGINA TOR” or for “RELA Y ST A TION” 154 ROUT E HEADE R FMT 1:ORIGI NATO R 154 ROUT E HEADE R FMT 2:RELAY STATIO N 9 155 PRIN[...]

Inbound Routing 158 If the Inbound Ro uting parame ters are s et, an IT U-T sub-addr ess and/or originato r ’s Numeric ID (TSI frame inform ation) can b e progra mmed with e ach email address i n One-T ouch, Abbreviate d numbe rs or Progr am Keys. (S ee p age 24) Ente ring One -T ouch/Abb reviated Dialling Numbe rs for Inbo und Rout ing 1 1:ONE- [...]

Inbound Routing 159 Ente ring O ne-T ouch/Abbreviat ed Dialling Numbers f or Inb ound Routing Advanced Features NOTE 1. "+" and " SP ACE" entrie s in the " ROUT ING: TSI" field are ignored by th e receivi ng ma chine. 8 Enter th e sub-add ress (up to 20 charac ters) and press . ROUTI NG: S UB-ADDR ESS 1234 567 ROUTIN G[...]

160 Edit File Mode Y our machine has a doc ument ima ge mem ory which e nables y ou to res erve memor y transm ission, memory deferred transmi ssion, memory pol ling and so o n. After res erving th e communic ations in memory , yo u may need to ch ange the setti ngs of the commun ication( s) while it is st ill in m emory . This section describes ho[...]

Edit File Mo de 161 Advanced Features T o view th e contents of a file li st on the d isplay without pr inting it , follow the steps be low . V iew ing the Content s of a Fi le List 1 EDIT FIL E MODE (1 -6) ENTER N O. OR ∨ ∧ 2 1:FILE LIST ? PRESS SET TO SELE CT 3 FILE L IST 1:PRI NT 2:VI EW 4 USE THE ∨ ∧ KE YS TO SCROLL EACH FILE 5 or repea[...]

Edit File Mo de 162 T o change the star t time and/o r station s in a c ommunica tion fi le, follo w the steps be low . Changing the St art Time or the S t ation of a F ile 1 EDIT FI LE MODE (1-6) ENTER NO . OR ∨ ∧ 2 ENTER FI LE NO. OR ∨ ∧ FILE NO.= ❚❚❚ 3 Enter the fi le number o r use or to select the file that you want to cha nge. E[...]

Edit File Mo de 163 Changing the St art T ime or the St ation of a File Advanced Features NOTE 1. Y our machin e cann ot change the st art time and/o r st ations in the fil e while it is being se nt or waiting to redial . 2. If the f ile is not a Deferre d Commu nicat ion File, t he foll owing m essage i s sho wn on th e display . SET DEFE RRED CO [...]

Edit File Mo de 164 T o delete the file i n memory , follo w the steps be low . NOTE 1. Y our mach ine c annot d elete the file w hile it i s bei ng sent. 2. Enter as the file numb er and pres s to delete a ll file s (excep t when there is t he file in pro gress). The f oll owin g mess age i s sho wn on th e dis pla y . DELETE ALL FILES? 1:YES 2: N[...]

Edit File Mo de 165 Advanced Features T o print the contents of the communi cation fi le, follo w the steps be llow . NOTE 1. Y our machin e cann ot prin t the file w hile it is be ing se nt. Printing Out a File 1 EDIT FIL E MODE (1 -6) ENTER N O. OR ∨ ∧ 2 ENTER FI LE NO. OR ∨ ∧ FILE NO.= ❚❚❚ 3 Enter th e file num ber or u se or to s [...]

Edit File Mo de 166 T o add doc uments into t he file , follow th e steps bell ow . NOTE 1. Y our mach ine c annot a dd the doc ument in to a fil e while it is being se nt or w aitin g to redial . Adding Do cument s into a Fi le 1 Set doc ument (s) face down. ENTER STAT ION(S) THEN PR ESS STA RT 05% 2 EDIT FI LE MODE (1-6) ENTER NO . OR ∨ ∧ 3 E[...]

Edit File Mo de 167 Advanced Features If a me mory commu nica tion has be en unsuc cessful due to a busy l ine or no ans wer , the docume nt you stored is a utomatica lly erased from memory afte r the last red ial. If you need to r etain the documen t even if the com municati on failed, chang e the setting of Fax Paramete r No. 31 ( INC. FILE SA V [...]

168 Access Code The A ccess Cod e preve nts an unautho rized user from opera ting the m achin e. Once a 4-dig it Acc ess Code is regi stered, n o one can opera te the mach ine withou t enter ing the c orrect ac cess c ode. Automat ic Recei ving, howe ver , i s always av ailable. After yo u comp lete any o peration , such as mode s etting or tr ansm[...]

Acce ss Co de 169 Advanced Features The ma chine c an restric t the o peration of s etting /printin g the Fax Parameter s only . EX: When setting the Fa x Parameter . Operat ing Y o ur Mach ine with the Ac cess Code (Restric t all Oper ations) 1 Ente r the Acce ss Code . Ex: MAR-1 2-200 2 15:00 ACCESS CODE = ❚ MAR-1 2-200 2 15:00 ACCES S COD E=**[...]

170 Receiv e T o Memory This feature i s used to s ecure al l recei ved doc uments by st oring the m into the memory . T o print out the docume nt from me mory , the au thorized op erator m ust enter the correct password. NOTE 1. Wh en th e me mory overf lows , th e ma chine will stop rece ivi ng an d rel ease the line . Th e mac hine wi ll n ot an[...]

Rece ive T o Me mory 171 Advanced Features After rec eiving a docum ent with th e Receive T o Memor y feature, the fol lowing mes sage will appear on the displa y . MESSAG E IN MEMORY < RCV TO MEMORY > T o print the document, fol low the steps below . NOTE 1. If the p asswo rd has not been s et, yo ur machi ne will not prompt you to enter t h[...]

172 Distinctive Ring Detector (DRD) This function is only effective for c ompanies in countri es which offer th e DRD Se rvice. Y our machine has a special fea ture in con junction with an optio nal servic e provide d by many local tele phone com panies. It c an disti nguish up to 2 telep hone n umbers w ith a cor respon ding ring patter n identi f[...]

173 Advanced Features Fax Cover Sheet A Fax Cov er Sheet ca n be automa tically at tached to your transmit do cumen t(s) that shows the recip ient's name, or iginator 's name a nd the n umber of page s attached. T o attach a Fax Cov er Shee t to a transmi ssion, fol low the pr ocedure bel ow . NOTE 1. T o change the pre set Fax Cov er She[...]

Fax Cove r Sheet 174 T o use the Fax Co ver Sheet Fax C ove r Sh eet S ampl e Explanation of Content s ***** FACSIMILE COVER SHEET ***** (1) MAR-12-2002 15:00 (2) Message To: SALES DEPT. (3) Message From: PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page (1) S tarting t ime of comm unicati on. (2) Recorde d name in the One- T ouch, AB[...]

175 Advanced Features PIN Code Access If your PBX requ ires a PIN ( Personal Identifi cation N umber) code t o get an ou tside li ne, your machin e can be set t o prompt t he user t o enter a PIN code b efore any dialling. NOTE 1. This feature is av ailabl e in certain co untries only . Gener al Descri ption Selecting the Access Method (Prefix or S[...]

PIN Code Access 176 NOTE 1. The PIN code is shown as " " on the di splay w hen dial ling t he numbe r . 2. This fe ature is not avail able whe n dial ling a num ber by u sing Off-Ho ok or O n-Hook Dire ct Dialli ng mode. Dialling with a PIN Code 1 Set doc ument (s) face down. ENTER STAT ION(S) THEN PR ESS STA RT 00% 2 Dial by any combin a[...]

177 Advanced Features Fax Forward This feature a llows al l incom ing fa xes to b e forwa rded to t he station regist ered in the one -touch o r abbrev iated dial ling number. Once the faxes are rece ived in the memory , the ma chine will forward the receive d docume nt(s) to the telephone number register ed in the one-touc h or abbrev iated di all[...]

178 Ifax Return Receipt Y our machine automatic ally se nds an Ifax Return Rec eipt to the sen der conf irming e mail rec eption fr om another Panason ic Inter net Fax. T o disab le this feat ure, foll ow the steps below. NOTE 1. Y our mac hine s end s the I fax Re turn Rece ipt on ly wh en re cei ving f rom an othe r Pan asoni c brand Inter net Fa[...]

179 Network Features Network F eatures Network Scanner Y ou c an impor t Fax im ages by using y our mach ine trans mission function. S toring a specifi c email addres s into a One- T ou ch Key/Pr ogram Ke y allows you to import pict ure images by pres sing a sin gle ke y . Gener al Descri ption 1 Set doc ument(s ) face down. ENTER STAT ION(S) THEN [...]

180 Network Printer Y our machine allows y ou to p rint docume nts created on yo ur PC using variou s soft ware appl ications. T o be able to use thi s function, ins tall the Printer Driver and LPR sof tware downlo aded from the web site firs t. ( See p age 26 ) NOTE 1. The IP Address, Subnet Mask and Defaul t Ga teway I P Address (TCP/IP G ateway [...]

181 Network Features Relayed T ransmission The Int ernet Rela yed Transmissi on featu re can sav e you t ime and trans missi on costs if you need to send the sam e docu ments to mu ltiple G3 f ax machi nes. This is espe cially true if t he transm ission s are l ong distan ce. Y ou c an sen d documen ts to any G3 fax ma chin e by usi ng the Inter ne[...]

Relayed T ransmission 182 This Featur e saves y ou time and lo ng distance phone line co sts when sending an Inte rnet Fa x dire ctly from your machine to the end r eceiving station(s) . A Relay Network i s basic ally c omposed o f an Ori ginating St ation, whi ch ca n be an Inter net Fax Machine (your ma chine) or a PC, a Relay ing Internet F ax M[...]

Relaye d T rans mission 183 Relay Network Network Features T able 2, 3 and 4 are sample s ettings f or the Sa mple Networ k shown in Figure 1. NOTE 1. The Rel ay XMT Pas sword m ust be reg istered for your m achine to work as a Relay S tati on. (See pa ge 185 ) 2. T o prevent unaut horized st atio ns from acc essing y our Relay S tation for Inte rn[...]

Relayed T ransmission 184 T o set up your mac hine as a Relay St ation, the following parameters must be s et prope rly . 1. Relay XMT (Fax Pa rameter No. 142) Selecti ng whet her the ma chine wi ll acce pt and p erforms G 3 relayed transmi ssion. (S ee page 81) 1) Invalid - Mac hine wil l not accept a Relay X MT reques t. 2) V a lid - Machine will[...]

Relaye d T rans mission 185 Network Features Programming the End Re ceiving S t ation into your Auto Dialler If the Fax Parameter No . 140 (LAN RE LA Y XMT REQ UEST) is set to "V alid", y ou can enter t he Rela y Addre ss (ABBR No.) by the fo llowing p rocedure. T o set a One-T ouch/ABBR for Relay ed T ransmi ssion Request Setting Up Y ou[...]

Relayed T ransmission 186 Setting Up Y our Machine fo r Relayed T ra nsmission 9 Enter the 3-digit Abbrev iated numbe r of the Relay St ation that you want to a ssign to thi s End Recei ving S tation. The A bbreviated number must c ontain the Re lay XMT Passwo rd of the R elay S tation . Ex: <01> RE LAY ADD RESS 0 01 10 Y ou c an no w set an [...]

Relaye d T rans mission 187 Network Features Once you have rec orded al l the neces sary parame ters in your ma chin e, you can s end a doc ument to one o r multipl e G3 fax m achin es automat ically through the Internet Rel ay S tat ion by using the pro cedure des cribed belo w . The I nterne t Relay St ation mus t have al l the ne cessar y parame[...]

Relayed T ransmission 188 Sending Docu ment s via Internet Rela y T o a Location That Does Not Have a Pre -programmed Relay St ation 1 Set doc ument (s) face down. ENTER ST ATION (S) THEN PR ESS S TART 00% 2 RELAY XM T ENTER RE LAY STA TION 3 Assign a Relay St ation by either one of the followin g meth ods. • Manua l Dialling (p ress the key firs[...]

Relaye d T rans mission 189 Sendin g Do cument s via Inte rnet R elay Network Features NOTE 1. If the Relay S tation requi res a special access num ber to get an out side lin e, enter that acce ss number f irst t hen p ress to ente r a p ause (repres ented by a "- ") befo re ent ering the full num ber . 2. The "#" c harac ter is[...]

Relayed T ransmission 190 Using y our emai l applic ation, you can send a ny docum ent(s) fro m your PC as a TIFF-F a ttachment to one or mult iple G3 fax mach ines automat ically through t he Interne t Relay S tatio n. The In ternet Rel ay S ta tion (your mach ine) must b e prop erly setup with all the requi red paramet ers. T o send a Relayed Tra[...]

Relaye d T rans mission 191 Sendin g Docume nt(s) fro m a PC to a G3 Fax Machine Network Features A TIFF Converter software is used on your PC to convert docu ment(s) into a "TIFF " file format , which allows the Intern et F AX to receive the docum ent as an a ttachment to an email. When y ou are sen ding a detailed graphi c document( s) [...]

Relayed T ransmission 192 When y ou use Relay ed T ransm ission , relay s tation will se nd the follo wing two rep orts to help y ou check and keep t rack of your fa xes. 1. Relay XMT Report (COMM. JOURNAL) When the r elay station finishes tr ansmitti ng to the End Receiving Station, it will send a CO MM. Journa l to you when th e Fax Pa ramet er N[...]

Relaye d T rans mission 193 Printout s and Repo rt s Network Features Sample R elayed T r ansmission No tification E mail to a Ma nager Explanation of Content s (1) Email addre ss of the sender's Internet F ax (Y our ma chine) or PC (2) End Recei ving S tatio n's G3 fax telep hone num ber(s) (2) (1) Month, dd, yyyy[...]

194 Selective Reception Y our machine ha s a specia l feature, S electiv e Recept ion, which c an prevent the r eceiving of unneces sary documen ts (i .e. jun k fax, d irect mai l, etc. ). Befor e receiving the doc ument, the last 4 digits of the ID Number receive d from th e sending machine will be compared with the las t 4 digits of the tele phon[...]

195 Network Features Password Communications Passw ord Comm unica tions, i ncludin g Pass word Transmiss ion and P asswor d Recepti on will prevent y our machin e from sendi ng a fax to a wrong station or re ceivin g a fax from an unauth orized stations . Y ou can set Passw ord T ransmi ssion and P asswor d Recepti on indepen dently , or both toge [...]

Passwo rd Com muni cations 196 T o set tr ansmissi on passwo rd and parame ter , NOTE 1. Y ou can change the setting te mporarily by using FUNCTION 8-4 (P ASSWORD-XMT) for each tra nsmi ssio n. Se e page 198 for detai ls. 2. T o change the pa ssword, pre ss in step 4. Then re-ent er a new one. Setting Passwo rd T ransm ission 1 SET MODE (1- 8) ENTE[...]

Password Communi cations 197 Network Features T o set the receiv ing pass word and parameter , NOTE 1. Once y ou set th e p aramet er , you cann ot selec t the p arameter , “ OFF ” o r “ ON ”, for each reception . It is always “ OFF ” or “ ON ” until you change th e setting. 2. T o chan ge the passwo rd, pres s in st ep 4. T hen re-[...]

Passwo rd Com muni cations 198 T o use P assword Transmiss ion, you can sele ct P ASS WORD-XMT “OFF” o r “ON” fo r each Transmission by followi ng the procedure below . Using Passw ord T ransmis sion 1 Set doc ument (s) face down. ENTER STAT ION(S) THEN PR ESS STA RT 00% 2 SELEC T MODE (1-9) ENTER NO . OR ∨ ∧ 3 PASSWD -XM T=OF F 1:OFF 2[...]

Password Communi cations 199 Network Features There i s no ad ditional operatio n required once you set the parameter b y followi ng the pr ocedure on page 197. The parameter , “ OFF ” o r “ ON ”, canno t be sele cted for each recepti on. It is always “ OFF ” or “ ON ” until you ch ange th e setting. 7 If yo ur mach ine's T ran[...]

200 Confidential Mailbox Y our machine is equip ped with two Confide ntial Comm unicatio n features which en sure tha t the Conf idential inform ation yo u send is receiv ed only by the per son with the corre ct conf idential code. The co nfidentia l mailbox feature c an be used as a mailbox to communi cate with oth er compatibl e models using a 4-[...]

Confiden tial Mailbox 201 Network Features Sending a Conf idential Document to a Remote St ation' s Mailbox 1 Set doc ument(s ) face down. ENTER STAT ION(S) THEN PRE SS STAR T 00% 2 CONF. COMM . (1 -5) ENTER N O. OR ∨ ∧ 3 CONFI DENTI AL XMT CONF. CODE = ❚❚❚❚ 4 Enter a 4-digit Confidenti al Code. Ex: CONFI DENTI AL XMT CONF. CODE =2[...]

Confident ial Mailbox 202 After you have been i nformed th at someon e has t ransmit ted a confi dential d ocument to a remote station's mailbo x, yo u can pol l the conf idential docum ent from th e remote station by followin g the proc edure b elow . NOTE 1. The co nfiden tial file will be erased automati cally at the ce nter s tati on after[...]

Confiden tial Mailbox 203 Network Features No spec ial settin g is requ ired, you r machin e comes wi th this featu re ready to use. Y o ur machi ne receive s a confid ential fax the same way it rec eives a normal fax mes sage. When receiv ing the c onfid ential fax , the displ ay shows t he foll owing mess age (CON F . RCV REPO RT) and prints out [...]

Confident ial Mailbox 204 Use the follo wing proc edure t o store a docu ment in a confi dentia l mailbo x in yo ur mach ine. O nce the confid ential document is stor ed in yo ur machi ne, it can be pol led b y another machine . NOTE 1. The co nfiden tial file will be erased automati cally a fter bei ng pol led. If you w ish to ret ain th e confid [...]

Confiden tial Mailbox 205 Network Features After you ha ve been n otifie d that som eone h as transmi tted a confid ential do cumen t to your mach ine's mailbo x, use the followin g proced ure to prin t out the confiden tial doc ument. NOTE 1. The confid ential file will be erased aut omati cally afte r being printe d out eve n if the se tting[...]

Confident ial Mailbox 206 If your memo ry beco mes full , or you just wan t to cl ean out y our conf idential documents, y ou ma y delete one or mor e confid ential faxes s tored in your ma chine by usin g the fo llowing p rocedure. Ther e are two types of c onfidentia l file dele tions, one is to delet e the file individuall y by its Confide ntial[...]

207 Network Features Sub-addressing The S ub-Addres sing func tion all ows you further rou ting, f orwardi ng or relay ing of do cumen t(s) to the desir ed recipi ent(s) when used in comb inatio n with Pa nasonic Internet Fax ca pable mode ls and/o r the Network ing versio n of HydraFax /LaserF A X softwar e. This functi on conforms to the ITU-T re[...]

Sub-addres sing 208 NOTE 1. separat es th e Sub -addr ess from t he T elep hon e numb er a nd is ind ica ted by an "s" in th e dis play . T o set the Su b-addr ess in to a One-T ouch/ ABBR. Dial ling Number s 1 1:ONE- TOU CH 2:ABBR NO . 2 to sel ect “One-T ouc h”. or to selec t “ABBR.NO.”. Ex: ONE-TO UCH < > PRESS ON E-T OUC[...]

Sub-ad dressing 209 Network Features Using One-T ouch/ABBR. Number Dialling The op eration is the sa me as for no rmal diall ing Using Manual Number Dialling Use to s eparate the T ele phone numb er and th e Sub-ad dress. NOTE 1. sep arates the Sub- address f rom the T elephone nu mber a nd is in dicated b y an " s" in the di splay . 2. M[...]

210 Printout J ournals and Lis ts Journals and List s T o help you maintain rec ords of the do cumen ts you sent and r eceive d, as well as li sts of the numb ers you record, your m achine is equipped to print th e following journals and lists: Transactio n Journal , Individu al T ransm ission Journal , Commun ication Journal, O ne-T ouch/ Abbrev i[...]

Jour nals a nd List s 211 Printout Jour nals an d Lis t s An I ndividua l T ransm ission Journal contains the informa tion on the la test trans mission. Indivi dual T ransmission Journa l (IND. XMT JOURNAL) 1 PRINT OUT (1 -7) ENTER N O. OR ∨ ∧ 2 6:IND. XMT JO URN AL? PRESS SET TO PRIN T 3 * PRI NTING * IND. X MT JOUR NAL 6 6[...]

Journal s and Lis t s 212 Indivi dual T r ansm ission Journa l (IND. XMT JOURNAL) Sample T ransaction Journal Sample Individual T ransmission Journal (IND. XMT JOURNAL) (1) (2) ***************** -JOURNAL- ************************* DATE 03-DEC-2002 ***** TIME 15:00 ***** P.01 (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) NO. COMM. PAGES FILE DURATION X[...]

Jour nals a nd List s 213 Indiv idual T ransmissi on Jo urnal (IND. XMT J OURNAL) Printout Jour nals an d Lis t s Explanation of Content s NOTE 1. Email trans missi on sent to multipl e loca tions is re corded as a si ngle tra nsaction on the J ournal. 2. The comm unica tion resul t shows "O K" when th e sender rec eives the DELIVER Y NOT[...]

Journal s and Lis t s 214 The Com municati on Journ al (COMM . JOUR NAL) lets you verify whet her the t ransmiss ion or pol ling was succ essful. Y ou may select the print out condi tion (Off/Alw ays/Inc. only ) in Fax P arameter No . 12. Sample COMM. J OURNAL Communication Journal (COMM. JOURNAL) ************** - COMM. JOURNAL - ***************** [...]

Jour nals a nd List s 215 Communicat ion Journal (COMM. JOURNAL) Printout Jour nals an d Lis t s Explanation of Content s (1) Indica tion of commun icati on mode (2) S tart time of comm unicatio n (3) End tim e of co mmunic ation (4) File number : 001 to 999 (When the comm unicat ion is st ored int o memo ry , a file number is assign ed for eac h c[...]

Journal s and Lis t s 216 T o print a One-T ouch /Abbrev iated Nu mber and Directo ry Searc h List of t he tele phone numb ers you have stor ed. One-T ou ch/Abbre viated and Direc tory Sear ch List 1 PRINT OUT (1 -7) ENTER NO . OR ∨ ∧ 2 2:ONE -TCH/ ABBR LI ST? PRESS SET TO PRIN T 3 1:ONE -TOUC H/ABBR NO . 2:DIR. SE ARCH 4 for One-T ouch/ ABBR. [...]

Jour nals a nd List s 217 One-T ouch/Ab breviate d and Dire ctory Se arch Lis t Printout Jour nals an d Lis t s Sample One-T ouch List Sample ABBR. Numbe r List *************** -ONE-TOUCH LIST- ****************** DATE 03-DEC-2002 ***** TIME 11:11 *** P.01 (1) (2) (3) (7) ONE- STATION NAME EMAIL ADDRESS / TELEPHONE NO. TOUCH ROUTING SUB-ADDR (5) ROU[...]

Journal s and Lis t s 218 One-T ou ch/Abbre viated and Direc tory Sear ch List Sample D irectory S earch Lis t *************** -DIR. SEARCH LIST- ******************* DATE 03-DEC-2002 ***** TIME 11:11 *** P.01 (8) (2) (1) (3) (7) STATION NAME ONE-TOUCH/ EMAIL ADDRESS / TELEPHONE NO. ABBR NO. ROUTING SUB-ADDR (5) ROUTING TSI (6) R ELAY ADDR (ABBR NO.[...]

Jour nals a nd List s 219 Printout Jour nals an d Lis t s T o print a P rogram List of the Diallin g Patterns t hat you have pr eviously entered i nto the Pr ogram Key s. Sample Program Lis t Explanation of Content s Program List 1 PRINT OUT (1 -7) ENTER N O. OR ∨ ∧ 2 3:PRO GRAM LI ST? PRESS SET TO PRIN T 3 * PRI NTING * PROGR AM LIST *********[...]

Journal s and Lis t s 220 Samp le F A X Param ete r List Explanation of Content s F AX Parameter List 1 PRINT OUT (1 -7) ENTER NO . OR ∨ ∧ 2 4:FAX PARA M. LIST ? PRESS SET TO PRIN T 3 * PRINTI NG * FAX P ARAME TER LIS T *************** -FAX PARAMETER LIST- ************** DATE 03-DEC-2001 ***** TIME 15:00 **** P.01 (1) (2) (3) (4) (5) PARAMETER [...]

Jour nals a nd List s 221 Printout Jour nals an d Lis t s T o print the T oner Cartridge Order Forms Sample T oner Cartridge Order For m T oner Car tridge Order Forms 1 1:CLE AN ROLL ER? 3:PRI NT ORDE R FORM? 2 * PRI NTING * TONER ORDE R FORM ********************************** > TONER CARTRIDGE ORDER FORM < ********************************** [...]

222 Prob lem So lving T roubleshooting If Y ou Ha ve An y of Thes e Probl ems Mode Symptom Cause / Action pa ge During T ransmission Documen t doesn' t feed/ multiple fee d 1. Chec k that y our docum ent is fre e of s tapl es and p aper clips , and that it is not gre asy o r torn. 2. Check that your document i s the right typ e to send thro ug[...]

T rou blesho otin g 223 Problem Solving Print Copy Q uality V ertical lines printing on the rec eived doc ument Print out a Journal report (e.g . FUNCTION, 6, 1 , SET and 1) and chec k quality to make sure wheth er your mach ine has troub le. If Journ al rep ort qua lity is OK, you r mac hine has no p roblem, repor t to the se nding part y that the[...]

T rou blesho otin g 224 T AM Interf ace T rouble in Unattended T AM I/F Mode (OUT Mode ) Cannot utilize the remote tu rn-on featu re of the tel ephon e answ erin g machi ne (T AM). The fa x machi ne always ans wers afte r th e 8th ring. This featu re is not com pat ible. The fax ma chine is designed to answer after 8 rin gs if t he T AM does not an[...]

T rou blesho otin g 225 Problem Solving T AM Interf ace T rouble In Unatten ded Fax Mode (OU T Mod e) Fax machi ne will not start to re cei ve wi th t he telepho ne ans wering machin e in the a uto- ans wer mod e. Incr ease the ring c ount for d etecti on on the teleph one answ ering mac hine. -- Mode Symp tom Cause / Action p age[...]

T rou blesho otin g 226 When somethi ng unu sual oc curs, the displ ay may show o ne of t he Informa tion Co des li sted b elow . These will h elp you to identi fy and c orrect the problem. Informati on Code s Info. Code Meaning Action p age 001 Recordi ng pap er jammed whe n feeding from the 1st cassette . Remove th e jamme d p aper . 231 002 Reco[...]

T rou blesho otin g 227 Informati on Code s Problem Solving 412 No data from the tra nsmittin g side. Check with the ot her part y . -- 414 Polling p assword does not match . Check the poll ing p assw ord. 139 415 Polling tra nsmission error . Check the poll ing p assword. 139 416/ 417 418/ 419 Received dat a has too many errors. Check with the ot [...]

T rou blesho otin g 228 Informati on Code s NOTE 1. After ide ntifyi ng the pr oblem and verify ing the rec ommende d actio n, if the informatio n Codes keep reoc curing or for help o n Inform ation Co des that ap pear on your mach ine bu t are not listed ab ove, p lease c onta ct your l ocal Pa nasonic Authori zed Dealer . 716 Cannot logo n to th [...]

T rou blesho otin g 229 Problem Solving Error Messa ge Sen t to t he Sen der Error message s tha t are em ailed fr om you r machine to the original sender during remote programmi ng of the Auto Dialler via email. Internet F AX Return Receipt E rrors Message s Error m essages tha t are printed on the Inter net Fax Retur n Receipt wh en remote pro gr[...]

T rou blesho otin g 230 Email ABBR Progr amming Errors 1 1 Error : <Programm ed ABBR overwrite prohibi ted. Use op en ABBR on ly .> Can n ot over write ex isting p rogr ammed d ata, use the "Del ete" command to eras e the e xisting data fi rst. 12 P ermiss ion denied : <Pass word i s incorrect.> Correct the pa ssword and try a[...]

T rou blesho otin g 231 Problem Solving If the recordin g paper be comes jammed in the ma chin e, the dis play wil l show a n Infor mation Cod e 001, 002, 007 or 008. NOTE 1. The Re cording Paper J am me ssage displa y is reset o nly by open ing a nd clos ing of the Printer Cover. Clearing a Recording Paper Jam T o clear the jam, Info. Code 001, 0 [...]

T rou blesho otin g 232 If a d ocument b ecomes j ammed in the machi ne, the display wi ll show th e Informat ion Cod e 030 or 0 31. Clearing a Document Ja m T o clear t he j am 1 (1) Open the ADF Door . (2) Remove t he jamm ed docum ent.[...]

T rou blesho otin g 233 Problem Solving If the rec eiving party re ports that the re ceived d ocumen ts were black, or contained blac k lines, try making a copy on your unit to verify . If the c opy is bla ck or has bl ack line s, the docum ent Scanni ng Area i s probably dirty and must be cleane d. Cleani ng the Doc ument Scann ing Area T o clean [...]

T rou blesho otin g 234 If you fi nd toner on the bac k of the r ecording paper, the printer rol ler in the fu ser uni t is pro bably dirty . NOTE 1. If you have inst alled the op tional ca ssett e(s), load the Cle aning Chart s int o the u pper cas sette. Cleaning the Printer Roller T o clean t he Printer Rollers 1 1:CLEA N ROL LER? 3:PRI NT OR DE[...]

T rou blesho otin g 235 Problem Solving If docum ent misfe eding occurs freq uently , we s uggest y ou adjust th e ADF . Adjusting the Automatic Document Feeder (ADF) T o adjust the ADF 1 Slide th e Pre ssure Adj ustin g Leve r to the desire d positi on dependi ng on th e conditi on. Position Condition T o preven t no fe ed troub le S tandar d posi[...]

T rou blesho otin g 236 The V erificati on S tamp contains ink. When t he stamp mark appears f aded or har d to see, the stamp shou ld be rep laced or r efilled w ith ink. NOTE 1. Please cont act your local Panaso nic d ealer to p urchas e a new stam p. See pag e 242 V erifica tion S tamp f or order num ber . V erification S t amp T o remove t he s[...]

T rou blesho otin g 237 Problem Solving When you do not hear a dial tone through the tele phone co nnected to the ma chine or when the telepho ne does no t ring ( No autom atic re ceive). Check ing the T elepho ne Line 1 Unplug the T elep hone Line Cabl e from the telephone jack t hat was s upplied by the telephone company . 2 Plug a d ifferent reg[...]

238 Appendi x Specifications Comp atibility (G3 Fax ) ITU-T G roup 3 Comp atibility (LAN) IETF RFC 2305 , ITU-T T .37 S ta ndard Co mpliance (L AN) 10Base-T Ethe rnet (IEEE 802.3 ), 100Ba se-TX Fast Ethe rnet (IEEE80 2.3u) Connect or Interface s (LAN) 10/100 Base -TX port: RJ -45 Communic ation P rotocol (LAN) TCP/IP , SMTP , POP3, MIM E File Forma[...]

Specifications 239 Appendix NOTE 1. The left an d right p rint margin is (5.5 m m) when printing a L etter or Le gal size docum ent with 600 dpi f rom a PC. Print Margi n (See Note 1) Rec ordin g Pa per Ca pacit y App rox. 250 sh eets (us ing 75g /m² paper) One-T ouch/Abbrevi ated Dia lling Memo ry Ca pac ity 132 st atio ns (includ ing 28 One-T ou[...]

Specifications 240 Power Sup ply 108-132 V AC, 47-63 Hz, Single Ph ase: 1 00V V ersion 198-255 V AC, 47-63 Hz, Single Ph ase: 2 00V V ersion Power Cons umption (200 V V ersion, 100 V V ersion) S ta ndby (Energy-S aver : On) Approx. 8.0 Wh 8.0 Wh S ta ndby (Ener gy-Save r : Off ) Approx. 25.0 Wh 23 Wh [Room te mperature : 25 ° C] T ransm ission App[...]

241 Appendix Recording Paper Specifications In gener al, mos t photo copy papers will also work ve ry well . There are many "name" and "ge neric" br ands of paper ava ilable. We recom mend th at you tes t various papers unti l you ob tain the res ults you are looking for . The fol lowing tab le summa rizes the major s pecific at[...]

242 Options and Supplies Pleas e contact your lo cal Pana soni c dealer for ava ilabili ty . A. Options: B. Supplies: Order No. Picture Description UE-403176 Handse t Kit UE-409070 25 0 sheet s Let ter / Leg al / A4 Siz e Paper Ca ssette w ith the Feeder Unit UE-410046 Expan sion F lash Memory Card, 2 MB UE-410047 Expan sion F lash Memory Card, 4 M[...]

Options an d Supp lies 243 Appendix Before installin g, make s ure that there is no do cument fi le(s) s tored in the mem ory . Y ou may conf irm by printi ng out a F ile List ( See page 160 ). When t he mem ory card is insta lled, the machine w ill initial ize the docume nt memo ry , al l co ntents stored i n the docum ent mem ory at that t ime wi[...]

244 Regulatory Information Declarat ion of C onformity (DoC) "Hereb y Matsushita Graphi c Communi cation Sy stems, In c./ Pan asonic T es ting Cent re (Euro pe) GmbH (PTC), de clares tha t this G3 F acsim ile equip ment is in compl iance with the esse ntial r equirem ents and othe r relevan t provis ions of the Direc tive 1999 /5/EC" Hint[...]

Regulatory Information 245 Appendix <For U.K Use rs.> This applianc e is su pplied wi th a mould ed three p in mains plug fo r your s afety and c onvenie nce. A 5 amp fuse is fitted in th is plug. Should the fu se need to be replaced please ensure that th e repla cement fu se has a ratin g of 5 amps and that it i s approved by AST A or BSI to[...]

Regula tory In formatio n 246 <For Ge rmany User s> Machi ne Noise Informati on Ordinanc e 3. GSGV , Janu ary 18, 1991: T he maximum sound pressure lev el is equa l or less than 70 dB(A) ac cordin g to ISO 7 779. <For N ew Zealan d Users> Different cha racter istics of the equipm ent at the oth er end of the c all, and/o r variatio ns i[...]

247 Appendix Glossary 10Base-T /100Bas e-TX An Ethernet s tan dard fo r cable. The 10/10 0 refers to it s 10 /100 Mbp s bandwid th, th e base t o single chan nel bas eband, and the T to the T wisted p air . The c abl e uses two pair s of unshi eld ed twis ted wire s. ABBR. No. (Abbreviat ed Number) The abilit y to sto re a full telepho ne number or[...]

Glossary 248 DTMF (Dual T one Mult i- Frequency) Diallin g method that s ends a di ff erent s et of fr equencie s for e ach digi t of the telep hone keypa d. Comm only refe rs to to uch to ne dialli ng. ECM (Error Correction Mode) The abilit y to c orrect t ransmiss ion errors as de tected du ring the transmit ting ph one call . Email Address The a[...]

Glossary 249 Appendix Information cod e A code that is i nternal ly genera ted by your Fax st ating a s pecifi c operati onal e rror or mac hine failure. Information Code A code tha t is i nternally genera ted by yo ur Fax st ating a s pecific operati onal error o r mac hine failure. Initial Sending St ation In a rel ay net work, the s tati on that[...]

Glossary 250 Net wor k Any time y ou conne ct 2 or more compu ters toge ther so that they can sh are resource s, you have a co mpute r network . Connect 2 or m ore netwo rks togeth er and you ha ve an int ernet. Network addres s An individu al 4-di git address ing numbe r assig ned to a One -T ouch/ Abb reviat ed numb er that identifies a p articul[...]

Glossary 251 Appendix Sender Sel ection The user ca n select o ne of 24 pre-prog rammed s ender’s name a nd email a ddress /telephon e number be fore each transmis sion. Server A compu ter , or a software p a ckage, th at provi des a spec ific kind of service to c lient softw are running on other com puters. A single s erver mac hine coul d have [...]

252 ITU-T Image No. 1 All spec ificati ons are based on the ITU-T I mage No. 1 (The sa mple sho wn belo w is not to scale) .[...]

Index 253 A ABBR. Di alling Numbe r ................... ............. ....... 71 ABBR. Num ber List .................. ............. ............ 217 Abbrevia ted Dialli ng ........... ............. .......... 1 08 , 113 Abbrevia ted Email Ad dressing ........ ................... . 93 Access C ode ... ............. ................... .............[...]

Index 254 M Mailing List ...... ................... ............. ................... 103 Manual E mail Add ressing ........ ............. ............. .. 91 Manual Nu mber Dial ing ........................ ............. 107 Manual Nu mber Dial ling ........... ............. ............. 111 Memory Card ........ ................... ............. [...]

Matsushita Electric I ndustrial Co., Ltd. Web Site : ht tp://www . panasonic.co.jp/global/ Printed in Japan May 2002 DZSD001832-0 T0502-0 For Service , Call:[...]