Brother 7030 manual

SOFTWARE USER’S GUIDE MFC-7840W MFC-7440N MFC-7340 MFC-7345N DCP-7040 DCP-7030 Not all models are available in all countries. Version B USA[...]

i Trademarks The Brother logo is a registered tra demark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registere d trademark or a trademark of Micro soft Corporation in the United States and other[...]

ii Table of Contents Section I Windows ® 1P r i n t i n g 2 Using the Brother printer driver................... .... ...... ................ ................ ................. ................ .................... 2 Printing a document .............. ................ ................ ................ ................ ................. ............[...]

iii Scanning a document using the WIA drive r (For Windows Photo Gallery and Windows Fax and Sc an users) ..... ................. ................ ................ ..43 Scanning a document into the PC .. ................ ................ .................... ................ ................ .......... ..... 43 Pre-Scanning to crop a portion you wa[...]

iv Scan to File. ................. ................ ................ ................ ................ ................ ................ ... ................... 84 Scan to FTP (MFC-7440N and MFC- 7840W only) ...... ................ ................ ................ ................. ..... 85 Scan to FTP Manual Method .... ................ .........[...]

v Status Monitor................ ................. ................ ................ ................ ................ ................ .......... ............. 120 Updating the machine’s status ................. ................ ................... ................ ................ .............. ...... 120 Hiding or showing the window ..... ...[...]

vi File ..... ................ ................ ................ ............. ................ ................ ................. ............................. ...167 CUSTOM SCAN ................ ................ ................ ................ ................ ................ ................ .... ................ 168 File types ..............[...]

Section I Windows ® I Printing 2 Scanning 30 ControlCenter3 54 Network Scanning (For mode ls with built-in network) 78 Remote Setup (MFC models only) 90 Brother PC-FAX Softwar e (MFC models only) 92 Firewall settings (For Network users) 110[...]

2 1 1 Note • The screens in this section are from Windows ® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to co nfigure the firewall settings to allow communication through port number 13 7. See Firewall settings (For Network users) on page 110.[...]

Printing 3 1 Printing a document 1 When the machine receives data from your computer , it begins printing by picking up paper from the pape r tray. The paper tray can feed many types of pap er and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.) a From your application, choose th e Print command. If an[...]

Printing 4 1 Duplex printing 1 The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper 1  If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot.  If the paper is not feeding properly, it ma[...]

Printing 5 1 Printer operation keys 1 Job Cancel 1 To cancel the current print job , press Job Cancel . Yo u can clear the data that is left in t he printer memory by pressing Job Cancel . To cancel multiple print jobs, hol d down th is key until the LCD shows Job Cancel (ALL) . Secure Key 1 Secured data is password protected. Only those peop le wh[...]

Printing 6 1 Printer Emulation Support (MFC-7840W only) 1 Your machine will receive print commands in a printer job language or emulation. Dif ferent operating systems and applications will send the print commands in diffe rent languages. Your machine ca n receive print commands in a variety of emulations a nd has an automatic emulation selection f[...]

Printing 7 1 Printing the Internal Fo nt List (MFC-7840W only) 1 You can print a list of the machine’s internal (or resi dent) fonts to see how each font looks before you choose it. a Press Menu , 4 , 2 , 1 . b Press Start . The machine prints the list. c Press Stop/Exit . Printing the Print Configurati on List (MFC-7840W only) 1 You can print a [...]

Printing 8 1 Restoring default printer settings (MFC-7840W only) 1 You can return the machine’s printer settings to the factory settings. Fonts and macros loa ded to the machine’s memory will be cleared. a Press Menu , 4 , 3 . b To restore the default settings, press 1 . To exit without making a change, press 2 . c Press Stop/Exit .[...]

Printing 9 1 Status Monitor 1 The Status Monitor utility is a config urable software tool for monit oring t he status of one or more devices, allowing you to get immediate notification of erro r messages such as paper empty or paper ja m. You can check the device status at anytime by dou ble-clicking the icon in t he tasktray or by choosing Status [...]

Printing 10 1 Printer driver settings 1 Note For Macintosh ® use rs, see Printing and Faxing on page 116 . You can change the following printer settings when you print from your computer.  Paper Size  Multiple Page  Orientation  Copies  Media Type  Paper Source  Resolution  Toner Save Mode  Print Setting  Manual Duple[...]

Printing 11 1 Features in the Windows ® printer driver 1 For more information, see the Help text in the printer driver. Note • The screens in this section are from Windows ® XP. The screens on your PC will vary depend ing on your operating system. • You can access the Printing Preferences dialog box by clicking Printing Preferences... in the [...]

Printing 12 1 Multiple Page 1 The Multiple Page selection can reduce the image size of a page allowing multiple pag es to be printed on one sheet of paper or enlarge the image size for printing one page on multiple shee ts of paper. Page Order 1 When N in 1 option is selecte d, the page order can be selected from the drop-down list. Border Line 1 W[...]

Printing 13 1 Media Type 1 You can use the following types of media in your machin e. For the best print quality, select the type of media that you wish to use. Note • When using ordinary plain paper cho ose Plain Paper . When using heavier weight pap er, envelopes or rough paper choose Thick Paper or T hicker Paper . For bond paper, choose Bon d[...]

Printing 14 1 Advanced tab 1 Change the tab settings by clicking one of t he appropriate icons:  Print Quality (1)  Duplex (2)  Watermark (3)  Page Setting (4)  Device Options (5)[...]

Printing 15 1 Print Quality 1  Resolution You can change the resolution as follows: • HQ 1200 • 600 dpi • 300 dpi  Toner Save Mode You can save running costs by turning on the Toner Save Mode , which reduces the print density (print appears lighter). Note • We do not recommend Toner Save Mode for printing Photo or Gray Scale images. ?[...]

Printing 16 1 Duplex Printing 1  Manual Duplex Check Manual Duplex . In this mode, the machine prints all the even nu mbered pages first. Then the printer driver stops and shows the instructions require d to re-install the paper. When you click OK the odd numbered pages are printed. There are six types of ma nual duplex binding directions availa[...]

Printing 17 1 Watermark 1 You can put a lo go or text into your document as a wa termark. You can choose one of the preset Watermarks, or you can use a bitmap file that you h ave created. Check Use Watermark , and then choose the watermark you want to use. Transparent 1 Check Transparent to print the watermarked image in t he backg round of your do[...]

Printing 18 1 Watermark Setting 1 You can change the watermark’s size and position on the pa ge by selecting the watermark, and clicking the Edit button. If you want to add a new watermark, click the New button, a nd then choose Text or Bitmap in the Watermark Style .  Title You can choose CONFID ENTIAL , COPY or DRAFT as the standard title or[...]

Printing 19 1 Page Setting 1 Scaling 1 You can change the print size of your document with t he Scaling feature.  Check Off if you want to print the document as it a ppears on your screen.  Check Fit to Paper Size if you want to enlarge or red uce the document to fit the paper size.  Check Free if you want to change the size. You can also [...]

Printing 20 1 Device Options 1 You can change the following printer functio ns:  Secure Print  Quick Print Setup  Macro (MFC-7840W only)  Header-Footer Print  Density adjustment  Improve Print Output[...]

Printing 21 1  Secure Print Secure documents are documents that are password prot ected when they are sent to the machine. Only the people who know the password will be able to prin t them. Since the documents are secured at the machine, you must enter the passwo rd using the control panel of the machine to print them. To send a secured document[...]

Printing 22 1  Density adjustment Increase or decrease the print density. Note The Density adjustment is not availab le when you set the resolution to HQ 1200 .  Improve Print Output This feature allows you to improve a prin t quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a[...]

Printing 23 1  Print Settings (3) This will print the page s that show how the internal setting s of the printer have been configured.  Print Fonts (4) (MFC-7840W only) This will print the pages that show all the internal fon ts of the printer.  Check Setting... (5) You can check the current drive r settings. Tray Settings 1 To access the [...]

Printing 24 1  Serial No. (2) By clickin g Auto Detect , the printer driver will probe the printer and display its se rial number. If it fails to receive the information, the screen will display "---------". Note The Auto Detect function is not available under the followin g printer conditions: • The printer power switch is off. • [...]

Printing 25 1 Features in the BR-Script (PostScript ® 3 ™ language emulation) printer driver (MFC-7840W only) 1 For more information, see the Help text in the printer driver. Note The screens in this section are from Windows ® XP. The screens on your PC may va ry depending on your operating system. Printing Preferences 1 Note You can access the[...]

Printing 26 1  Paper/Quality tab Choose the Pape r Source . • Paper Source You can choose Automatically Select , Tray1 or Manual Feed .[...]

Printing 27 1 Advanced op tions 1 You can access the Advanced options by clicking th e Advanced... button on the La yout tab or Paper/Quality tab. a Choose the Paper Size a nd Copy Count (1).  Paper Size From the drop-down box choose the Paper Size you are using.  Copy Count The copy selection sets the number of copies that will be printed. b[...]

Printing 28 1 c You can change settings by c hoosing the setting in the Printer Features list (3):  Media Type You can use the following types of me dia in your machine. For the best print quality, select the type of media that you wish to use.  Job Spooling Secure Print allows you to secure documents tha t are password protected when they ar[...]

Printing 29 1  High Quality Image Printing You can increase the quality of image p rinting. If you set High Quality Image Printi ng to On , the printing speed will be slower.  Reduce Paper Curl If you choose this setting, t he paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Chan ge the printer[...]

30 2 2 The scanning operations and drivers will be different de pending on your operating sy stem. The ma chine uses a TWAIN compliant driver for scanning documen ts from your applications.  For Windows ® XP/ Windows Vista ® Two scanner drivers are installed. A TWAI N compliant scanner driver (See Scanning a document using the TWAIN driver on [...]

Scanning 31 2 e Choose the scanner you are using from the Available Scanners li st. Note • For Windows ® XP/Windows Vista ® : Choose TW-Brother MFC-XXXX (TW-Brother DCP-XXXX) or TW-Brother MFC-XXXX LAN (TW-Brother DCP-XXXX LAN) . • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXX[...]

Scanning 32 2 i Click Start . When scanning is finished, click Cancel to retu rn to the PaperPort™ 11SE window. Note After you select a document size, you can ad just the scanning area further by clicking the left mouse button and dragging it. This is required when you wan t to crop an image when scanning. (See Pre-Scanning to crop a portion you [...]

Scanning 33 2 d Press and hold down the left mouse button and drag it over the portion you want to scan . 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e Load your document again. Note Skip this step if you loaded the do cument on the scanner glass in a . f Click Star[...]

Scanning 34 2 Resolution 2 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scan ned image. The following table shows the resolutions you can choo se and t he availa ble colors . Scan Type 2  Black & White Use for text or line art.  Gray (Er[...]

Scanning 35 2 Brightness 2 Adjust the setting (-50 to 50) to get the be st image. The default value is 0, representing an average. You can set the Brightness level by dragg ing the slide bar to th e right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Br[...]

Scanning 36 2  Custom If you choose Cus tom as the size, the Custom Document Size dialog box appears. Enter the Name , Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Heig ht. Note • You can see the actual paper size you chose on the screen. • Width : shows the width of scanning area • Hei[...]

Scanning 37 2 Scanning a document using the WIA driver (For Windows ® XP/ Windows Vista ® ) 2 WIA compliant 2 For Windows ® XP /Windows Vista ® you can choose Windows ® Image Acquisition (WIA) for scannin g images from the machine. You can scan images directly into th e PaperPort™ 11SE viewer that Brother included with your machine or you ca[...]

Scanning 38 2 h Adjust the following settings, if needed, in the Scann er Setup dialog box: 1 Paper source 2 Picture type 3 Adjust the quality of the sca nned picture 4 Paper size i Choose Document Feeder from th e Paper source drop-down list (1). j Choose the picture type (2). k Choose the Paper size from the dro p-down list (4). l If you need adv[...]

Scanning 39 2 Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Ut ility. (See Brother Scanner Utilit y on page 41.) m Click the Scan button in the Scan d ialog box. The machine starts scanning the document. Pre-Scanning to crop a po rtion you want to scan using the scanner gl[...]

Scanning 40 2 e Press and hold down the left mouse button and drag it over the portion you want to scan . f If you need advanced settings, click Adjust the quality of the scann ed picture (3). You can choose Brightness , Contrast , Resolu tion and Picture type from Advanced Prope rties . Click OK after you choose a setting. g Click the Scan button [...]

Scanning 41 2 Brother Scanner Utility 2 The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility t o change the setting. Yo u must restart your PC for the new settings to take effect.  Runni[...]

Scanning 42 2 • For users who do not have administrator right s: Enter the administrator password and click OK .[...]

Scanning 43 2 Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users) 2 Scanning a document in to the PC 2 There are two ways in which you can scan a whole p age. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to scan and the n crop a portion of a pa ge after pre-[...]

Scanning 44 2 f Adjust the following settings, if needed, in the Scann er dialog box. 1P r o f i l e 2S o u r c e 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8C o n t r a s t Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Ut ility. g Click the Scan but[...]

Scanning 45 2 Pre-Scanning to crop a po rtion you want to scan using the scanner glass 2 The Preview button is used to preview an image for cropping any unwan ted portions from the image. When you are satisfied with the preview, click the Scan bu tton in the Scan dialog box to scan the image. a Follow the step from a to e of Scanning a document int[...]

Scanning 46 2 e Press and hold down the left mouse button and drag it over the portion you want to scan . f Click the Scan button in the Scan d ialog box. The machine starts scanning the document. This time only the chosen area of the d ocument appears in your application window.[...]

Scanning 47 2 Using the Scan key (For USB users) 2 Note If you use the Scan key when connecte d to a network, see Ne twork Scanning (For models with built-in network) on page 78. You can use ( Scan ) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC. Before you can use ( Scan ) [...]

Scanning 48 2 a Put the document face up in the ADF, o r face down on the scanner glass. b Press ( Scan ). c Press a or b to choose Scan to I mage . Press OK . d Press Start . The machine starts the scanning process. Note If you want the scanned data in color , choose color in scan type on the Device Button tab of t he ControlCenter3 configur ation[...]

Scanning 49 2 d Press Start . The machine starts the scanning process. Note • If you want the scanned data in color , choose color in scan type on the Device Button tab of t he ControlCenter3 configur ation. If you want the scanned dat a in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 config [...]

Scanning 50 2 Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ 2 Note ScanSoft™ PaperPort™ 11SE supports Windows ® 2000 (SP4 or greater), XP (SP2 or grea ter), XP Professional x64 Edition and Windows Vista ® only. ScanSoft™ PaperPort™ 11SE for Brothe r is a docum ent management application. You can use PaperPort™ 11SE to view s[...]

Scanning 51 2 Page Thumbnails displays a close-up of a single page. You can open a PaperPort™ 11SE item by double - clicking its icon or the thumbnail in Desktop Vie w . As long as you have the appropriate application on your PC to display it, you can also open a non- PaperPort™ SE item by double-clicking it. Organizing your items in folders 2 [...]

Scanning 52 2  When you double-click a folder, its contents (both PaperPort ™ 11SE MAX files and non PaperPort™ 11SE files) appear on the Desktop.  You can also use Windows ® Explor er to manage the folders and items shown in Desktop Vie w . Quick links to other applications 2 ScanSoft™ PaperPort™ 11SE automatically recognizes ma ny [...]

Scanning 53 2 Exporting items into other formats 2 You can export or save PaperPort™ 11SE items in severa l popular file formats, such as BMP, JPEG, TIFF or PDF. Exporting an image file 2 a Click File , then Save As in the Pa perPort™ 11SE window. The Save ‘XXXXX’ as dialog box is displayed. b Choose the drive and folder where you want to s[...]

54 3 3 Note The features available to you in ControlCenter 3 may vary depending on the model numb er of your machine. Using ControlCenter3 3 ControlCenter3 is a software utility that lets you quickly and easily access yo ur often used applications. Using ControlCenter3 eliminates the need to manually l aunch specific applications . ControlCenter3 h[...]

ControlCenter3 55 3 Modern 3 Classic 3 Note • To be able to choose another connected model f rom the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that mode l. • For the Modern user interfa ce, you need to install Ad obe ® Flash ® Player 8 or greater. If yo u do not have Flash Player 8 or greater, you[...]

ControlCenter3 56 3 Switching the user interface 3 You can choose the Modern or Classic user interface for ControlCenter3. a To switch the user interface, click Config uration button and select SETUP then SKIN SELECT . b From the SKIN SELECT dialog, you can choose your preferred user in terface. Turning the Auto Load feature off 3 Once you start Co[...]

ControlCenter3 57 3 SCAN 3 There are four scan options: Scan to Image , Sc an to OCR , Scan to E-ma il and Scan to File .  Image (Default: Microsoft ® Paint) Lets you scan a page directly into any graphic vie wer /editor application. You c an choose the destination application, such as Microsoft ® Paint, Corel ® Paint Shop Pro ® , Adobe ® P[...]

ControlCenter3 58 3 File type 3 You can choose from the follo wing list of file types when saving to a folder.  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF - Uncompressed (*.tif)  TIFF - Compressed (*.tif)  TIFF Multi-Page - Uncompressed (*.tif)  TIFF Multi-Page - Compressed (*.tif)  Portable Network Graphics (*.png)  PDF (*.[...]

ControlCenter3 59 3 Enter the Application Name (u p to 30 characters) and the Application Lo cation . You can also find the application location by cl icking the icon. Choose File Type from the dro p-down list. You can delete an application that you have added by clickin g the Delete button in the Software Button tab. Note This function is also ava[...]

ControlCenter3 60 3 OCR (Word Processing program) 3 Scan to OCR scans a document and converts it into text. This text can be edi ted using your favorite word processing software. To configure Scan to OCR , right-click the OCR button, click ControlCenter Configuration and click the Software Button tab. To change the word processing application, choo[...]

ControlCenter3 61 3 E-mail 3 Scan to E-mail lets you scan a documen t to your default E- mail application, so you can send the scanned job as an attachment. To change the default E-mail applic ation or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. To change the E-mail appli[...]

ControlCenter3 62 3 File 3 The Scan to File button lets you scan an image to a folder on y our h ard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab. You can change the File Na me. Enter[...]

ControlCenter3 63 3 CUSTOM SCAN 3 The Custom Scan option lets yo u create your own scan options. For Modern interface users, place th e mouse pointer over the d and click Custom . To configure a button, right-click the ap propriate button and click ControlCenter Configuration . Ther e are four options: Scan to Image , Scan to OCR , Scan to E-mail a[...]

ControlCenter3 64 3 File type 3 You can choose from the follo wing list of file types when saving to a folder.  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF - Uncompressed (*.tif)  TIFF - Compressed (*.tif)  TIFF Multi-Page - Uncompressed (*.tif)  TIFF Multi-Page - Compressed (*.tif)  Portable Network Graphics (*.png)  PDF (*.[...]

ControlCenter3 65 3  Settings tab Choose the Ta rget Application , File Type , Resolution , Sca n Type , Document Size , Show Scanner Interface , Brightness and Contrast settings. Scan to OCR 3  General tab To create the button name, enter a name in the Please enter a name for the Custom Bu tton text field (up to 30 characters). Choose the ty[...]

ControlCenter3 66 3  Settings tab Choose the Ta rget Application , File Type , OCR Software , OCR Language , Resolution , Scan Type , Document Size , Show Scanner Interface , Brightness and Contrast settin gs. Scan to E-mail 3  General tab To create the button name, enter a name in the Please enter a name for the Custom Bu tton text field (up[...]

ControlCenter3 67 3  Settings tab Choose the E-ma il Application , File Type , Resolution , Scan Type , Document Size , Show Scanner Interface , Brightness and Contrast settings. Scan to File 3  General tab To create the button name, enter a name in the Please enter a name for the Custom Bu tton text field (up to 30 characters). Choose the ty[...]

ControlCenter3 68 3  Settings tab Choose the file format from the File Type drop-down list. Save the file to the defa ult folder which is shown in the Destination Folder b ox or choose your preferred fo lder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As Window to specify the d[...]

ControlCenter3 69 3 COPY 3 Lets you use the PC and any printe r driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of t he machine’s printer driver, or you can direct the copy output to any standard printer driver instal led on the PC including network printers. You can configure you[...]

ControlCenter3 70 3 Note You must configure each of the copy buttons before they ca n be used.[...]

ControlCenter3 71 3 PC-FAX (MFC models only) 3 The PC-FAX option lets you send and receive faxes. Y ou ca n also configure the address book and change some general machine settings. These buttons are for sending or receiving faxes usin g the Brother PC-FAX application.  Send Lets you scan a page or document a nd automatically send the image as a[...]

ControlCenter3 72 3 Send 3 The Send button lets you scan a document a nd automatically se nd the image as a fax fro m the PC using the Brother PC-FAX software. (See PC-FAX sending on page 92.) To change the Send settings, right-click the Send button and click ControlCenter Configuration . You can change the Resolution , Scan Type , Document Size , [...]

ControlCenter3 73 3 Note You can also activate the PC-FAX re ceiving software from the start menu. (Se e Running the PC-FAX Receiving softwa re on your PC on page 106.) Address Book 3 The Address Book button lets you add, amend or dele te contac ts from your address book. To e dit this address book, click the Address B ook button to open the dialog[...]

ControlCenter3 74 3 DEVICE SETTING 3 You can configure or check the machine settings.  Remote Setup (MFC models only) Lets you open the Remote Setup Pro gram. (See Remote Setup on page 90.)  Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remo te Setup. (See Remote Setup on pag e 90.)  Status Monitor Allows you to o[...]

ControlCenter3 75 3 Remote Setup (MFC models only) 3 The Remote Setup button lets you open the Remo te Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 90.[...]

ControlCenter3 76 3 Quick-Dial (MFC models only) 3 The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setu p Program. You can then easily register or change the Quic k-Dial numb ers from your PC. Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate[...]

ControlCenter3 77 3 User’s Guide 3 The User’s Guide button let s you view the Software User’s Guide and the Network User’s Guide in HTML format.[...]

78 4 4 To use the machine as a network scanner, the machine must be co nfigured with a TCP/IP address. You can set or change the address sett ings from the control panel (See Control Panel Setu p in the Network User’s Guide ) or by using the BRAdmin Professional sof tware. If you installed the machine following the instructions for a network user[...]

Network Scanning (For models with built-in netwo rk) 79 4 b Do one of the following:  For Windows ® 2000, select your Brother machine from the list and click t he properties button.  For Windows ® XP, right-click the Scanner Device ico n and choose Properties . The Network Scanner Properties dialog box appears.  For Windows Vista ® , cl[...]

Network Scanning (For models with built-in netwo rk) 80 4 c Click the Network Setting tab and choose the appropriate conn ection method. Specify your machine by address Enter the IP address of the machine in IP Address , and then click Apply . Specify your machine by name 4 1 Enter the machine node name in Node Nam e , or click Browse and choose th[...]

Network Scanning (For models with built-in netwo rk) 81 4 e If you want to avoid receiving unwanted documen ts, enter a 4-digit PIN number in the Pin number and Retype Pin number field. To send data to a PC pro tected by a PIN number, the LCD prompts you to enter the PIN number before the document ca n be scanned and sent to the PC. (See Using the [...]

Network Scanning (For models with built-in netwo rk) 82 4 Using the Scan key 4 Scan to E-mail 4 When you choose Scan to E-mail yo ur document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate the def ault E-mail application on the designated PC. You can scan and send a black and white o r color[...]

Network Scanning (For models with built-in netwo rk) 83 4 e Press Start . The machine starts the scanning process. Note If you want the scanned data in color , choose color in scan type on the Device Button tab of t he ControlCenter3 configur ation. If you want the scanned dat a in black and white, choose black and white in scan type on the Device [...]

Network Scanning (For models with built-in netwo rk) 84 4 Scan to File 4 When you choose Scan to File, you can scan a black and white or color documen t and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you ha ve configured in ControlCenter3. You can chang e the Scan configuration.[...]

Network Scanning (For models with built-in netwo rk) 85 4 Scan to FTP (MFC-7440N and MFC-7840W only) 4 When you choose Scan to FTP , you can scan a black and white or colo r document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered ma nually at the control panel or by using W[...]

Network Scanning (For models with built-in netwo rk) 86 4 b The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 60 characters) o r the IP address (for example 192.23.56.18 9). c Enter the Username that has been regist ered with the FTP server for the machine (up to 32 characters). d Ent[...]

Network Scanning (For models with built-in netwo rk) 87 4 b Enter a file name in one of the tw o user defined fields and click Submit . A maximum o f 15 characters can be entered in each of the user defined name fields. Scan to FTP using FTP Server Profiles 4 a Put the document face up in the ADF, o r face down on the scanner glass. b Press ( Scan [...]

Network Scanning (For models with built-in netwo rk) 88 4 j Do one of the following:  If you want to start scanning , press Start and go to Step m .  If you want to change the file name, go to Step k . k Press a or b to choose a file name you want to use and press OK . Press Start and go to Step m . Note If you want to change the file name ma[...]

Network Scanning (For models with built-in netwo rk) 89 4 j Press a or b to choose PDF or TIFF . Press OK . k Use the dial pad to enter the username. Press OK . l Use the dial pad to enter the password. Press OK . m Do one of the following:  If you want to start scanning , press Start and go to Step p .  If you want to change the file name, g[...]

90 5 5 Remote Setup 5 The Remote Setup program lets you configure many machine settings from a Windows ® app lication. When you start this application, the settings o n your machine will be downloaded automat ically to your PC and displayed on your PC screen. If you change the setti ngs, you can upload them directly to the machine. Click the Start[...]

Remote Setup (MFC models only) 91 5  Export Lets you save the current configuration settings to a file.  Import Lets you read the settings from a file. Note • You can use the Export and Import buttons to save Quick Dial or all your se ttings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup , you[...]

92 6 6 PC-FAX sending 6 The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as member s or groups in your PC-FAX Add ress Book or simply ente r the destination address or fax number into the use r interface. [...]

Brother PC-FAX Software (MFC models only) 93 6 c Click OK to save the User Information . Note You can set up the User Information separately for each Windo ws ® account. Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.  Outside line access Enter a number to access an outside line here.[...]

Brother PC-FAX Software (MFC models only) 94 6  User interface Choose the user interface from two choi ces: Simple style or Fac simile style. Simple style 6 Facsimile style 6 Setting up a cover page 6 From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page se tup screen. The Brother PC-FAX Cover Page Setup dialog box appears:[...]

Brother PC-FAX Software (MFC models only) 95 6 Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.  To Choose the recipient information you wa nt to add to the cover page.  From Choose the sender information you want to add to the cover pa[...]

Brother PC-FAX Software (MFC models only) 96 6 Note If the Simple style user interface appears, c hange th e user interface selection setting. (See Sending setup on page 93.) d Enter a fax number using any of the following methods:  Use the dial pad to enter the number .  Click any of the 10 Speed-Dial buttons.  Click the Ad dress Book b u[...]

Brother PC-FAX Software (MFC models only) 97 6 c Choose Brother PC-FAX v.2 as your printer, and then click Print . The Simple style user interface appears: Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 93.) d Enter the fax number using any of the follo wing methods:  E[...]

Brother PC-FAX Software (MFC models only) 98 6 Address Book 6 If Outlook or Outlook Express is instal led on yo ur PC, yo u can choo se in the Address Book tab which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter the path[...]

Brother PC-FAX Software (MFC models only) 99 6 Brother Addr ess Book 6 a Click the Start button, All Programs , Brother , MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name), PC-FAX se nding , then PC-FAX Address Book . The Brother Address Book dialog box appears: Setting up a member in the Address Book 6 In the Brother Address Book dialog box[...]

Brother PC-FAX Software (MFC models only) 100 6 Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interf ace.) You can register a member or group on ea ch of the ten Speed Dial button s. Registering an address in a Speed Dial button 6 a Click the Spe[...]

Brother PC-FAX Software (MFC models only) 101 6 Note You can select a speed dial fr om the PC-FAX interface to make sending a document easier & faste r. Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time . a In the Brother Addre ss Book dialog box, click the icon to create a Gr[...]

Brother PC-FAX Software (MFC models only) 102 6 Editing member information 6 a Choose the member or group you want to edit. b Click the edit icon. c Change the member or group informa tion. d Click OK . Deleting a member or group 6 a Choose the member or group you want to delete. b Click the delete icon. c When the confirmation dialog box appea rs,[...]

Brother PC-FAX Software (MFC models only) 103 6 d Click OK to save the data. e Enter the name of the file, and then click Save .[...]

Brother PC-FAX Software (MFC models only) 104 6 Importing to the Address Book 6 You can import ASCII text files (*.csv) or vCards (e lectronic business cards) into yo ur Address Book. Importing an ASCII text file 6 a Do one of the following:  From the Address Book, click File , Import , then Text .  From the Address Book, click File , Import [...]

Brother PC-FAX Software (MFC models only) 105 6 PC-FAX receiving 6 Note • The PC-FAX software can only receive Black & White f ax documents. • If your PC is protected by a firewa ll and is unable to use PC-FAX receive, you may nee d to configure the firewall settings to allow communication th rough port number 54926 and 137. See Before usin[...]

Brother PC-FAX Software (MFC models only) 106 6 Enabling PC-FAX Receiving software on your machine 6 You can optionally enable the Backup Prin t option. When enab led, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switch ed off. a Press Menu , 2 , 5 , 1 . b Press a or b to choose PC Fax Receive . Press OK . [...]

Brother PC-FAX Software (MFC models only) 107 6 Setting up your PC 6 a Right-click the PC-FAX icon on your PC tasktray, an d then click PC-Fax RX Setup . The PC-Fax RX Setup dialog box appears: b In Save file to , click the Browse button if you want to change the pa th where PC-FAX files are saved. c In File Format , choose .tif or .max as the rece[...]

Brother PC-FAX Software (MFC models only) 108 6 Configuring the Network PC -FAX Receiving Settings 6 The settings to send received faxes to your computer were automa tically configured during the installation of MFL-Pro Suite (Se e the Quick Setup Guide ). If you are using a diff erent machine than the one that was registered to you r PC during the[...]

Brother PC-FAX Software (MFC models only) 109 6 Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate bet ween and . Once the fa x has been received, the icon will chan ge to . The icon will change to once the received fax has been viewed. a Double-click to run PaperPort™. b Open the Fax Received folder. c[...]

110 7 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connectio n for network printing, network scanning and PC Fax. If you are using the Windows ® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been mad e. If you did not install from the CD[...]

Firewall settings (For Network users) 111 7 3I n External Port Number for this service : Enter " 54925 ". 4I n Internal Port number for this service : Enter " 54925 ". 5 Make sure UDP is selected. 6C l i c k OK . e Click the Add button. f Add port 54926 for Network PC-Fax by entering the information below: 1I n Description of se[...]

Firewall settings (For Network users) 112 7 For Windows Vista ® users 7 a Click the Start button, Control Panel , Network a nd Internet , Windows Firewall and click Change settings . b When the User Account Control screen appears, do the following.  For users who have administrator rights: Click Continue .  For users who do not have administ[...]

Firewall settings (For Network users) 113 7 d Click the Exceptions tab. e Click the Add port... button. f To add port 54925 for network scanning, e nte r the information below: 1I n Name : Enter any description, for example “Brother Scanner”. 2I n Port number : Enter “ 54925 ” . 3 Make sure UDP is selected. Then, click OK . g Click the Add [...]

Firewall settings (For Network users) 114 7 i Make sure that the new setting is added an d is checked, and then click OK . j If you still have trouble with your network conn ection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK .[...]

Section II Apple ® Macintosh ® II Printing and Faxing 116 Scanning 149 ControlCenter2 160 Network Scanning 179 Remote Setup 189[...]

116 8 8 Note The screens are from Mac OS ® X 10 .4.x. Screens on your Macintosh ® may vary depending on your operating system. Printer operation key 8 Job Cancel 8 To cancel the current print job , press Job Cancel . You can clear the data that is left in the me mory by pressing Job Cancel . To cancel multiple print job s, hold down this key unti[...]

Printing and Faxing 117 8 Printer Emulation Support (MFC-7840W only) 8 Your machine will receive print commands in a printer job language or emulation. Dif ferent operating systems and applications will send the print commands in diffe rent languages. Your machine ca n receive print commands in a variety of emulations a nd has an automatic emulatio[...]

Printing and Faxing 118 8 Printing the Internal Fo nt List (MFC-7840W only) 8 You can print a list of the machine’s internal (or resi dent) fonts to see how each font looks before you choose it. a Press Menu , 4 , 2 , 1 . b Press Start . The machine prints the list. c Press Stop/Exit . Printing the Print Configurati on List (MFC-7840W only) 8 You[...]

Printing and Faxing 119 8 Restoring default printer settings (MFC-7840W only) 8 You can return the machine’s printer settings to the default settings. Fonts and macros load ed to the machine’s memory will be cleared. a Press Menu , 4 , 3 . b To restore the default settings, press 1 . To exit without making a change, press 2 . c Press Stop/Exit [...]

Printing and Faxing 120 8 Status Monitor 8 The Status Monitor utility is a configu rable software tool for monitorin g the status of the machine, lettin g you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management. Before you can use th e tool you must choose your machin e in th[...]

Printing and Faxing 121 8 Features in the printer driver (For Macintosh ® ) 8 This printer supports Mac OS ® X 10.2.4 or greater. Note The screens in this section are from Mac OS ® X 10.4. The screens on your Macintosh ® will vary depending on your operating system version. Page Setup 8 You can set the Paper Size , Orientation and Scale . Choos[...]

Printing and Faxing 122 8  For Mac OS ® X 10.5 For more page setup options, click the disclosure triangle beside the Printer po p-up menu. Note To control special printing features, choose Print Settings from the Print dialog box.[...]

Printing and Faxing 123 8 Cover Page (For Mac OS ® X 10.4 or greater) 8 You can make the following cover page setting s:  Print Cover Page If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover pa ge.  Billing Info If you want to add the billing info rmation to the cover page,[...]

Printing and Faxing 124 8 Duplex Printing 8  Manual duplex (For Mac OS ® X 10.3 or greater) Select Paper Handlin g . Choose Even numbered page s and print, and then choose Odd numbered pages and print. Secure Print 8  Secure Print : Secure documents are documents that are password prot ected when they are sent to the machine. Only the people[...]

Printing and Faxing 125 8 Print Settings 8 Basic tab  Resolution You can change the resolution as follows: •3 0 0 d p i •6 0 0 d p i • HQ 1200[...]

Printing and Faxing 126 8  Toner Save Mode You can conserve toner using this feature. When you set Toner Save Mode to On , print appears lig hter. The default setting is Off . Note • We do not recommend Toner Save Mode for prin ting Photo or Gray Scale images. • Toner Save Mode is not available f or HQ 1200 resolution.  Media Type You can[...]

Printing and Faxing 127 8 Advanced tab  Print Quality You can change the prin t quality as follows: •P h o t o This is a photograph mode (gradation priority). Choo se this setting for p rinting photographs that have continuous gradation. You can represent soft contrasts between various shad es of gray. • Graphics This is a graphics mod e (co[...]

Printing and Faxing 128 8  Improve Print Output This feature allows you to improve a prin t quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you print only a few pages, you do not need to choose this setting. Ch ange the printer driver setting in Media Type to a thin setting. • Improve Toner [...]

Printing and Faxing 129 8 Removing the Printer driver for Macintosh ® 8 For Mac OS ® X 10.2 8 a If you are using a USB cable, disconnect it from your machine. b Restart the Macintosh ® . c Log on as an ‘Administrator’. d Run the Print Center (from the Go menu, choose Applications , Utilities ), then choose the printer you want to remove and [...]

Printing and Faxing 130 8 Using the BR-Script3 Driver (MFC-7840W only) (Post Script ® 3 ™ language emulation printer driver) 8 Note • To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the control panel before connectin g the interface cable. (See Printer Emu lation Support (MFC-7840W only) on page 117.[...]

Printing and Faxing 131 8 c Open the Printer Setup Utility icon. For Mac OS ® X 10.2 X u sers, open the Print Center icon. d Click Add . For Mac OS ® 10.2.4 to 10.3 users, go to e . For Mac OS ® 10.4 or greater users, go to f . e Choose USB . f Choose the model name and make sure that Brother in Print er Model ( Print Using ) and the model name [...]

Printing and Faxing 132 8 For Mac OS ® 10.4.x users: g Choose Quit Printe r Setup Utility from the Printer Setup Utility menu .[...]

Printing and Faxing 133 8  For Mac OS ® X 10.5 a Choose System Preferen ce from the Apple menu. b Click the Printer & Fax icon. c Click + button which is locat ed below the Printers section.[...]

Printing and Faxing 134 8 d Click the De fault icon which is located at the top of the dialog box. e Choose your machine from the Printer Name list and Select a dri ver to use... in Print Using . f Choose the model name whic h shows BR-Scrip t in Print Using , and then click Add .[...]

Printing and Faxing 135 8 g Choose Quit Sy stem Preferences from the System Preferences menu.[...]

Printing and Faxing 136 8 Features in the BR-Script (PostScript ® 3 ™ language emulation) printer driver (MFC-7840W only) 8 Page Setup 8 You can set the Paper Size , Orientation and Scale . Choosing page setup options 8 From an application such as Apple ® TextEdit, click File , th en Print to start printing.  For Mac OS ® X 10.2.x to 10.4.x[...]

Printing and Faxing 137 8  For Mac OS ® X 10.5 For more page setup options, click the disclosure triangle beside the Printer po p-up menu. Note To control special printing features, choose Pri nter Features from the Print dialog box.[...]

Printing and Faxing 138 8 Cover Page (For Mac OS ® X 10.4) 8 You can make the following cover page setting s:  Print Cover Page If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover pa ge.  Billing Info If you want to add the billing info rmation to the cover page, enter text[...]

Printing and Faxing 139 8 Duplex Printing 8  Manual duplex (For Mac OS ® X 10.3 or greater) Select Paper Handlin g . Choose Odd numbered pages and print, and then choose Even numbered pages and print. Printer Features 8 Feature Sets: Set 1  Media Type You can use the follo wing types of media in your machi ne. For the best print quality, sel[...]

Printing and Faxing 140 8  Job Spooling Secure Print allows you to secure documents that a re pas sword protected when they are sent to the machine. Only the people who know the password wi ll be able to print them. Since the documents are secured at the machine, you must enter the password using the con trol panel of the machine. The se cured d[...]

Printing and Faxing 141 8  Reduce Paper Curl If you check this setting, the pap er curl may be reduced. If you print only a few pages, you do not need to choose this se tting. Change the printer driver setting in Media Type to a thin setting.  Improve Toner Fixing If you check this setting, the tone r fixing on paper may be improved. If this [...]

Printing and Faxing 142 8 Sending a fax (MFC models only) 8 For Macintosh ® 8 You can send a fax directly from a Macinto sh ® application. Note Fax documents will be sent in Black and White only. a Create a document in a Macintosh ® application. b From an application such as Apple ® TextEdit, click File , th en Print .  For Mac OS ® X 10.2.[...]

Printing and Faxing 143 8  For Mac OS ® X 10.5 For more page setup options, click the disclo sure triangle beside the Printer po p-up menu. c Choose Send Fax from the pop-up menu.[...]

Printing and Faxing 144 8 d Choose Facsimile from the Output pop-up menu. e Enter a fax number in the Input Fax Number box, an d then c lick Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. Th e destination fax numbers will be listed in the dialog box.[...]

Printing and Faxing 145 8 Drag a Vcard from the Mac OS ® X Address Book application (For Mac OS ® X 10.2.x to 10.4.x) You can address a fax number using a vCard ( an electronic business card) fro m the Mac OS ® X Address Book application. a Click Address Book . b Drag a vCard from the Mac OS ® X Address Book application to th e Destination Fax [...]

Printing and Faxing 146 8 c When you are finished addressing your fax, click Print . Note The vCard used must contain a work fax or home fax number.[...]

Printing and Faxing 147 8 Using Mac OS ® X 10.5 Addresses panel 8 You can address a fax number using Addresses button. a Click Addresses . b Choose the fax number from Add r esses panel and then click To.[...]

Printing and Faxing 148 8 c When you are finished addressing your fax, click Print .[...]

149 9 9 Scanning from a Macintosh ® 9 The Brother machine software includes a TWAIN Scanner driver for Ma cintosh ® . You can use this Macintosh ® TWAIN Scanner driver with any applications that support TWAIN specifica tions. Note If you want to scan from a machine on a ne twork, choose the networked machine in the De vice Selector application l[...]

Scanning 150 9 Scanning an image into your Macintosh ® 9 You can scan a whole page, or scan a portion after pre-scanning the document. Scanning a whole page 9 a Put the document face up in the ADF, o r face down on the scanner glass. b Adjust the following settings, if needed, in the Scann er Setup dialog box:  Resolution  Scan Type  Docu[...]

Scanning 151 9 e Adjust the settings for Re solution , Scan Ty pe , Brightness and Contrast in the Scanner Setup dialog box as needed. f Click Start . This time only the chosen area of the d o cument appears in the application window. g You can refine the image in your editing software. Settings in the Scanner window 9 Resolution 9 You can change t[...]

Scanning 152 9  24 Bit Color Uses up to 16.8 million colors to scan the image. Although using 24 Bit Color creates an image with the most accurate colors reproduction, the image file size will be about three times larger than a file created u sing the 8 Bit Color option. It requires the most memory and has the longest tra nsfer time. Document si[...]

Scanning 153 9 Note User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 21 5.9 x 355.6 mm Adjusting the Image 9  Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, rep resenting an average, and is usually suitable for most images. You can set the Bri ghtness level by dragging the slide bar [...]

Scanning 154 9 Using the Scan key (For USB cable users) 9 Note If you use the Scan key on a network, see Using the Scan key on page 181. You can use the ( Scan ) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications or to a fold er on your Macintosh ® . Before you can use the ( Scan ) key on[...]

Scanning 155 9 Scan to Image 9 You can scan either a black and white or color document into your graphics application for viewing and editing. You can change th e Scan configuration. (See Image (example: App le ® Preview) on page 163.) a Put the document face up in the ADF, o r face down on the scanner glass. b Press the ( Scan ) key. c Press a or[...]

Scanning 156 9 Scan to File 9 You can scan a black and white or a colo r document into your Macintosh ® and save it as a file in the folder you choose. The file type and sp ecific folder are based on the settings you have chosen in the Scan to File screen of the ControlCenter2. (See F ile on page 167.) a Put the document face up in the ADF, o r fa[...]

Scanning 157 9 Using Presto! ® PageManager ® 9 Presto! ® PageManager ® is an application for managing the documents in your Macintosh ® . Since it is compatible with most image editors and word processing pro grams, Presto! ® PageManager ® gives you unmatched control over your Macintosh ® files. You ca n easily manage your documents, edit y[...]

Scanning 158 9 For Canada E-mail Address: contactus@newsoftinc.com (En glish) Germany Company name: SoftBay GmbH Postal Address: Carlstraße 50, D-52531, Übach-Palenberg Telephone: 0900 1 409640 (For callers from within Germany, this is not a t oll-free call, Callers will be charged at Euro 0.59 per minute) E-mail Address: de.nsc@newsoft.eu.com UR[...]

Scanning 159 9 Spain Company name: 5CA Postal Address: Not Open Telephone: 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) E-mail Address: sp.nsc@newsoft.eu.com Other countries E-mail Address: tech@newsoft.eu.com (English)[...]

160 10 10 Note The features available to you in ControlCenter 2 may vary depending on the model numb er of your machine. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access yo ur often used applications. Using ControlCenter2 eliminates the need to manually launc h specific applications. The icon will[...]

ControlCenter2 161 10 Turning the AutoLoad feature off 10 If you do not want ControlCe nter2 to run autom atically each time you start your M acintosh ® , do the following. a Click the ControlCenter2 icon in the menu bar and choose Preferences . The ControlCenter2 preference window a ppears. b Uncheck Start ControlCenter on computer startup . c Cl[...]

ControlCenter2 162 10 SCAN 10 There are four scan buttons for the Scan to Image , Scan to OCR , Scan to E-mail and Scan to File applications.  Image (Default: Ap ple ® Preview) Lets you scan a page directly into any graphic vie wer /editor application. You c an choose the destination application, such as Adobe ® Photoshop ® or any kind of ima[...]

ControlCenter2 163 10 File types 10 You can choose from the following li st of file typ es for attachments or for saving to a folder. Choose from the pop-up menu the type of file you wan t the scanned images to be saved in.  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF - Uncompressed (*.tif)  TIFF - Compressed (*.tif)  TIFF Multi-Page [...]

ControlCenter2 164 10 Enter the Application Name (u p to 30 characters) and cho ose y our preferred application by clicking the Browse button. Also choose the File Type from the pop-up menu. You can delete an application that yo u have added. Just choose the Application Name and click the Delete button. Note This function is also available for Scan[...]

ControlCenter2 165 10 OCR (word processing application) 10 Scan to OCR converts the graphic page image data into text which can be e dited by any word processing application. You can change the defaul t word processing application. To configure Scan to OCR , click the button while holding down the Ctrl key and choose Software Button . To change the[...]

ControlCenter2 166 10 E-mail 10 The Scan to E-mail feature lets you scan a do cument to your def ault E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attach ment file type, click the button while holding down the Ctrl key and choose Software Button . To change the E-mail application,[...]

ControlCenter2 167 10 File 10 The Scan t o File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To config ure the f ile type and folder, click the button while holding down the Ctrl key and choose Software Button . You can change the File Na me. Enter the file name y[...]

ControlCenter2 168 10 CUSTOM SCAN 10 There are four buttons which you can configure to f it your scanning needs. To customize a button, click the button while holding down t he Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image , Scan to OCR , Scan to E-m ail and Scan to File .  Scan to Image Lets you sc[...]

ControlCenter2 169 10 File types 10 You can choose from the following li st of file typ es for attachments or for saving to a folder. Choose from the pop-up menu the type of file you wan t the scanned images to be saved in.  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF - Uncompressed (*.tif)  TIFF - Compressed (*.tif)  TIFF Multi-Page [...]

ControlCenter2 170 10 Scan to Image 10  General tab Enter a name in Name for Custom (up to 30 characters) to create the butt on name. Choose the type of scan from the Scan Action field.  Settings tab Choose the Ta rget Application , File Type , Resolution , Sca n Type , Document Size , Brightness and Contrast se ttings.[...]

ControlCenter2 171 10 Scan to OCR 10  General tab Enter a name in Name for Custom (up to 30 characters) to create the butt on name. Choose the type of scan from the Scan Action field.  Settings tab Choose the Ta rget Application , File Type , OCR Software , OCR Language , Resolution , Scan Type , Document Size , Show Scanner Interface , Brigh[...]

ControlCenter2 172 10 Scan to E-mail 10  General tab Enter a name in Name for Custom (up to 30 characters) to create the butt on name. Choose the type of scan from the Scan Action field.  Settings tab Choose the E-ma il Application , File Type , Resolution , Scan Type , Document Size , Show Scanner Interface , Brightness and Contrast settings[...]

ControlCenter2 173 10 Scan to File 10  General tab Enter a name in Name for Custom (up to 30 characters) to create the butt on name. Choose the type of scan from the Scan Action field.[...]

ControlCenter2 174 10  Settings tab Choose the file format from th e File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse butto n. Choose the Reso lution , Scan Type , Document Size , Show Scanner Interface , Brightness and Contrast se ttings and enter the file name if you want to chan[...]

ControlCenter2 175 10 COPY / PC-FAX (PC-FAX is MFC models only) 10 COPY - Lets you use your Macintosh ® and any printer driver for enhanc ed copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer drive r, or you can direct the copy output to any standa rd pr inter driver instal[...]

ControlCenter2 176 10 To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. ( Sending a fax (MFC models only) on page 142 .)[...]

ControlCenter2 177 10 DEVICE SETTINGS 10 You can configure or check the machine settings.  Remote Setup (MFC models only) Lets you open the Remote Setup Pro gram. ( Remote Setup on page 189.)  Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remo te Setup. ( Remote Setup on page 189.)  Status Monitor Allows you to op[...]

ControlCenter2 178 10 Quick-Dial (MFC models only) 10 The Quick-Dia l button lets you open the Set Quick-Dial win dow in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh ® . Status Monitor 10 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immed[...]

179 11 11 If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD / Library / Printers / Brother / Utilities/DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2. If you already in stalled the MFL-Pro Suite Software following the[...]

Network Scanning 180 11 c Click OK . Note • To use ‘Scan To’ button features on the mach ine, click the check box for Register your computer with the “Scan To” functions at the machine . Then enter th e name you want to be displayed on the machines LCD for your Macintosh ® . You can use up to 15 characters. • You can avoid receiving un[...]

Network Scanning 181 11 Using the Scan key 11 Scan to E-mail 11 When you choose Scan to E-mail, your documen t will be scanned and sent directly to t he Macintosh ® you designated on your network. Co ntrolCenter2 will activate the default E-mail applicat ion on the designated Macintosh ® for addressing to the recipient. You can scan a black and w[...]

Network Scanning 182 11 e Press Start . The machine starts the scanning process. Note If you want the scanned data in color , choose color in the scan type on the Device Button tab of the ControlCenter2 configur ation. If you want the scanned dat a in black and white, choose black and white in the scan type on the Device Button tab of the ControlCe[...]

Network Scanning 183 11 Scan to File 11 When you choose Scan to File, you can scan a black and white or color documen t and send it directly to a Macintosh ® you designate on your network. The file will be saved in th e folder and file format that you have configured in ControlCen ter2 on the designated Macintosh ® . You can change the Scan confi[...]

Network Scanning 184 11 a Enter the name that you wa nt to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters. b The Host Address is the domain name of the FTP server. Enter the Host Address (for example ftp.example.com) (up to 60 characters) o r the IP address (for example 19[...]

Network Scanning 185 11 f Choose the file name you want to use f or the sc anned document. You ca n choose from seven present and two user defined File Names. The file name that will be used for yo ur document will be the file name you selected plus the last 6 digits of th e flatbed/ ADF scanner counter plus the file extension (For example, Estimat[...]

Network Scanning 186 11 b Enter a file name in one of the tw o user defined fields and click Submit . A maximum o f 15 characters can be entered in each of the user defined name fields. Scan to FTP using FTP Server Profiles 11 a Put the document face up in the ADF, o r face down on the scanner glass. b Press ( Scan ). c Press a or b to choose Scan [...]

Network Scanning 187 11 j Do one of the following:  If you want to start scanning , press Start and go to Step m .  If you want to change the file name, go to Step k . k Press a or b to choose a file name you want to use and press OK . Press Start and go to Step m . Note If you want to change the file name manually, go to step l . l Press a o[...]

Network Scanning 188 11 j Press a or b to choose PDF or TIFF . Press OK . k Use the dial pad to enter the username. Press OK . l Use the dial pad to enter the password. Press OK . m Do one of the following:  If you want to start scanning , press Start and go to Step p .  If you want to change the file name, go to Step n . n Press a or b to ch[...]

189 12 12 Remote Setup (MFC models only) 12 The Remote Setup application lets you configure many machine set tings from a Macintosh ® application. When you access this application, the settings on your machine will be downloaded au tomatically to your Macintosh ® and displayed on your Macintosh ® screen. If you change the settings, yo u can uplo[...]

Remote Setup 190 12  Import Lets you read the setting fr om a file. Note • You can use the Export and Import buttons to save Quick Dial or all your se ttings for your machine. • If you need to change the machine tha t was registered to your Macintosh ® during the installation of MFL-Pro Suite (see the Qu ick Setup Guide ), or if the network[...]

Index 191 A A B BR-Script 3 mode ....................... ................ ......... 6 , 117 C ControlCenter2 Macintosh ® ...................... ................ ................. ... 160 ControlCenter3 Windows ® .................. ................ ................ ............ 54 D Device options ........... ................ ................ ....[...]

Brother I nternatio nal Corpor ation 100 Somerset Cor porate Bouleva rd P.O. Box 6911 Bridgewate r, NJ 08807–0911 USA Brother Int ernationa l Corporati on (Canada) Ltd . 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wi de Web http://www.brother.com These machines are made for use in the USA and CANADA onl y.[...]