Brother DCP1200 manual

DCP 1 20 0 ® O WNER’S MANU AL[...]

If Y ou Need to Call Customer Service Please complete the following information for future reference: Model Number: DCP 1200 Serial Number:* ______________________________________ Date of Purchase: ______________________________________ Place of Purchase: ______________________________________ * The serial number is on the back of the unit. Retain [...]

i Br other Number s Brother fax-bac k system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day , 7 days a week. Y ou can use the system to send faxes to any fax machine. If you c[...]

ii ORDERING ACCESSORIES AND SUPPLIES Or dering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a V isa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother . (In the U[...]

iii Notice – Disc laimer of W arranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECT ORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVEL Y BROTHER’S LICENSOR) MAKE NO W ARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMIT A TION THE IMPLIED W ARRANTIES OF MERCHANT ABILITY AND FITNESS FOR A P AR TICULAR PURPOSE, REGARDING THE SOF[...]

iv Copier/Printer LIMITED WARRANTY (USA) This warranty giv es you cer tain rights and you ma y also hav e other rights that may vary from state to state. This warr anty is given only to the first end- use purchaser of the accompanying product (ref erred to in this warranty as “this Product”). What is covered: Brother warrants to y ou for the W [...]

v Copier/Printer LIMITED W ARRANTY (USA) instructions are not follo wed and has caused damage to the product; or (iv) the warranty period on your original Product has e xpired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the e xchange Product via ne[...]

vi BROTHER DIGITAL COPIER/PRINTER MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this Copier/Printer free of charge if defective in material or workma[...]

TABLE OF CONTENTS vii 1 1 T able of Contents 2 2 Getting to Know Y our Digital Copier/Printer ................... 1-1 Using this Manual .............................................................................. 1-1 Finding Information .................................................................... 1-1 DCP-1200 Control Panel Overview ......[...]

TABLE OF CONTENTS viii 4 4 Copy Operations ................................................................................ 3-6 Copying One Page ...................................................................... 3-6 Multiple Copies (Using the ADF) ............................................... 3-6 Multiple Copies (Using the Scanner Glass) ....[...]

TABLE OF CONTENTS ix Printing ................................................................................. 5-1 Special Printing Featur es .................................................................. 5-1 For W indows ® Only: ................................................................... 5-1 W indows ® Printing .....................[...]

TABLE OF CONTENTS x Scanning ............................................................................... 6-1 Using the Control Panel Keys (For Windows ® 95/98 and Windows NT ® 4.0 Only) ............................................................... 6-1 Scan Image ...............................................................................[...]

TABLE OF CONTENTS xi T o access the Scanner Configurations screen: ............................ 7-5 Initiating an Operation from the Control Center Screen ............. 7-5 Scan to File ......................................................................................... 7-6 Scanner Settings .....................................................[...]

TABLE OF CONTENTS xii 12 12 T roubleshooting and Routine Maintenance .................... 1 1-1 T roubleshooting ............................................................................... 1 1-1 Error Messages ................................................................................ 1 1-1 Document Jams and Paper Jams ....................[...]

GETTING TO KNOW YOUR DIGIT AL COPIER/PRINTER 1 - 1 Getting to Know Y our Digital Copier/Printer 1 1 Using this Manual Thank you for purchasing a Brother Digital Copier/Printer . This machine is simple to use. However , you can use it to its fullest potential by taking a few minutes to read this manual. Finding Inf ormation Use the Index to find inf[...]

GETTING T O KNOW YOUR DIGIT AL COPIER PRINTER 1 - 2 DCP-1200 Contr ol P anel Overview 1 Copy Press this key to start copying an original that is in the ADF or on the scanner glass. 2 Stop Press this key to cancel a copy operation. The original will be ejected. 3 Clear If you entered a wrong copy setting and want to return to the factory default set[...]

GETTING TO KNOW YOUR DIGIT AL COPIER/PRINTER 1 - 3 Print: 15 Job Cancel T erminates a print job in process and ejects the printout. 16 Menu Each key press shows the next Menu option: 1.INITIAL SETUP , 2.PRINT OPTIONS, and 3.RESET PRINTER. After you select the menu, then select the setting to change. 17 P aper Clip T ray T o avoid paper jams while c[...]

GETTING T O KNOW YOUR DIGIT AL COPIER PRINTER 1 - 4 Inserting Originals for Cop ying (and Scanning) Y ou can copy and scan from either the ADF (Automatic Document Feeder) or from the scanner glass. Using the ADF (A utomatic Document Feeder) The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machin[...]

GETTING TO KNOW YOUR DIGIT AL COPIER/PRINTER 1 - 5 Using the Scanner Glass Y ou can use the scanner glass to copy (or scan) one page at a time, or pages of a book. Originals can be letter or A4 size (8.5 inches to 1 1.7 inches). T o use the scanner glass, the ADF must be empty . Originals are Face Do wn 1 Lift the document cover . 2 Using the docum[...]

GETTING T O KNOW YOUR DIGIT AL COPIER PRINTER 1 - 6 T ab le of Options When you press Menu or Paper Size you can choose settings and test print operations. (See Initial Setup, page 2-8 for details.) Menu Main Menu Sub Menu Options Factory Setting 1.INITIAL SETUP 1.BEEPER 1.OFF2.LOW3.HIGH 2.LOW 2.SLEEP MODE –––– 05 M I N 3.PRINT DENSITY 1.LO[...]

ASSEMBL Y 2 - 1 Assembly 2 2 P acking List Make sure y ou have the f ollowing items: If an item is missing, call Brother Customer Service at 1-800-284-4329 ( USA ), 1-800-853-6660 ( from within Canada ) or 1-514-685-6464 ( from within Montr eal ). See Ordering Accessories and Supplies on page ii for the correct item numbers. Whenever you transport [...]

ASSEMBL Y 2 - 2 Choosing a Location Place your copier/printer on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the machine near a standard, grounded power outlet. Choose a location where the temperature remains between 50 ° F and 95 ° F (10 ° –35 ° C). A void placing your copier/printer in a[...]

ASSEMBL Y 2 - 3 Release the Scanner Loc k! Push the blue Scanner Lock Lever up to unlock the scanner . This lever is located on the rear left underside of the scanner cover . Caution If CHECK SCAN LOCK appears on the LCD, immediately release the scanner lock and press St op . If you see MACHINE ERROR AF (or AE), stop operation and call Customer Ser[...]

ASSEMBL Y 2 - 4 Assembl y Installing the Drum Unit Assembl y (with T oner Cartridg e) 1 Unpack the drum unit assembly , which includes the toner cartridge. Gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. T o prevent damage to the drum, do not expose it to light f or longer than a few min utes.[...]

ASSEMBL Y 2 - 5 Acceptable P aper Multi-purpose P aper Cassette (and Cassette #2 Accessory) Paper Type cut sheet Paper Size Letter, Legal, A4, A5, ISO B5, B6, Executive, A6 (Cassette #1 only). 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm). Use the paper adjusters to change the paper size. Capacity Max. paper height is 1.06 inches (27 mm) [...]

ASSEMBL Y 2 - 6 Loading P aper in the Multi-purpose Paper Cassette 1 Pull the paper cassette completely out of the machine. 2 Slide the paper width and length adjusters to the position for the paper size you are using. 3 Fan the paper well. Load paper Maximum Paper Height Guide in the paper cassette. Press down on the paper to flatten it in all fou[...]

ASSEMBL Y 2 - 7 P ower Cord Use the Manual Feed Slot f or Special P aper Use the manual feed slot to print or copy on envelopes , labels , transparencies , card stock or thicker paper : The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time . Y ou do not have to remove paper from the paper cassette. Ma[...]

ASSEMBL Y 2 - 8 Initial Setup The Menu key enables you to customize settings. Press Menu repeatedly until you see the option you want to select. Setting the Beeper V olume Y ou can set the beeper to LOW , HIGH or OFF . The default setting is LOW . When the beeper is set to LOW or HIGH, the copier/printer beeps every time you press a key or make an [...]

ASSEMBL Y 2 - 9 Setting the Print Density Y ou can adjust print density , making your printed originals lighter or darker . 1 Press Menu until you see 1.INITIAL SETUP . 2 Press 1 on the numeric keys to select it. 3 Press Menu until you see 3.PRINT DENSITY . 3.PRINT DENSITY 100% 4 Press 3 on the numeric keys to select it. 5 Press a numeric key to se[...]

ASSEMBL Y 2 - 10 T urning On Cassette #2 If Cassette #2 is set to ON, you can set the paper size. 1 Press Menu until you see 1.INITIAL SETUP . 2 Press 1 on the numeric keys to select it. 3 Press Menu until you see 6.CASSETTE #2. 6.CASSETTE #2 100% 4 Press 6 on the numeric keys to select it. 5 Press 1 on the numeric keys to select ON. 1.ON 2.OFF 100[...]

ASSEMBL Y 2 - 11 Setting Cassette Usage If you purchased and connected Cassette #2, you can decide how the copier/printer will use the paper in the two cassettes. The default setting of AUTO allows your machine to choose Cassette #2 if paper is out in Cassette #1. Choose #1 ONL Y if you want to keep special paper in Cassette #2 and control when it [...]

ASSEMBL Y 2 - 12[...]

MAKING COPIES 3 - 1 3 3 Making Copies Inserting Originals for Cop ying Y ou can copy from either the ADF (Automatic Document Feeder) or from the scanner glass. Using the ADF (A utomatic Document Feeder) The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine. Use standard (20 lb/75g/m 2 ) paper[...]

MAKING COPIES 3 - 2 Using the Scanner Glass Y ou can use the scanner glass to copy one page at a time, or pages of a book. Originals can be letter or A4 size (8.5 inches to 1 1.7 inches). T o use the scanner glass, the ADF must be empty . Y ou can make multiple copies; however , if you want them sorted you must use the ADF . Originals are Face Do w[...]

MAKING COPIES 3 - 3 Cop y Settings Y ou can use your machine as a copier , making up to 99 copies at a time. The six Copy keys on the control panel enable you to combine multiple settings quickly and easily . The keys Contrast , Reduce , Enlarge and Co p y Mode allow you to adjust settings for the next copy only . Copy Contrast (T emporary Setting)[...]

MAKING COPIES 3 - 4 Reduce (T emporar y Setting) 1 Place the original(s) in the ADF or on the scanner glass. 2 Press Reduce repeatedly until you  Ratio READY COPY/SCAN 78% see the reduction ratio you want: 100%, 93%, 87%, 78%, 75%, 71%, 50%, 25%, AUTO, ZOOM — OR — Select AUTO to automatically fit the original on the selected paper size ?[...]

MAKING COPIES 3 - 5 Enlarge (T emporary Setting) 1 Place the original(s) in the ADF or on the scanner glass. 2 Press Enlarge repeatedly until you  Ratio Contrast READY COPY/SCAN 141% see the enlar gement ratio you want: 100%,120%, 125%, 141%, 150%, 200%, 400%, ZOOM — OR — Select ZOOM to use the numenric keys to enter any percentage betwee[...]

MAKING COPIES 3 - 6 Document Cover White Film Scanner Glass Copy Operations Copying One P age 1 Place the original in the ADF , or on the scanner glass. 2 Press Copy . COPYING P.01 100% Do NOT pull on the paper while copying is in progress. T o stop the copy process and release the original, press St op . Multiple Copies (Using the ADF) Y ou can ma[...]

MAKING COPIES 3 - 7 Stac king Multiple Copies 1 Insert originals in the ADF or on the scanner glass. READY COPY/SCAN 100% 2 Use the numeric keys to enter the NO.OF COPIES:02 100% number of copies you want (up to 99). 3 Press Copy . COPY:STACKING 01 100% Using the ADF to Sort Multiple Copies If you want to sort multiple copies, you must use the ADF [...]

MAKING COPIES 3 - 8 2in1 Press Option repeatedly until the 2in1 LED is illuminated. Page 1 Page 2 Page 1 Page 2 P oster Y ou can create a poster size copy of a photograph. Press Option repeatedly until the Poster LED is illuminated.[...]

MAKING COPIES 3 - 9 AUTO reduction ratio cannot be used if you are copying onto paper that is not the same size as the original. For the 2in1 and 4in1 copy options, you must use a pr e-set ratio. Poster must stay at 100%. Making Special Copies 1 Insert the original in the ADF or on the scanner glass. 2 Press Option repeatedly to select 4in1 , 2in1 [...]

MAKING COPIES 3 - 10[...]

CONNECTING TO A PC 4 - 1 4 4 Connecting to a PC (For Printing/Scanning) Bef ore Y ou Begin (For Windo w s ® Onl y) Before you can print from or scan to your PC, you must follow the connection and Brother Drivers Installation instructions in this chapter to connect the copier/printer to your PC. Before you install the Brother Printer and Scanner Dr[...]

CONNECTING TO A PC 4 - 2 Computer Requirements The following are the minimum computer requirements you need to set up and operate the MFC as a printer . CPU 80486/66MHz or higher (W indows ® 3.1 x or 95) Pentium 75 or Higher (W indows ® 98 or W indows NT ® W orkstation V ersion 4.0) RAM 8MB or greater for Windows ® 3.1 x 8MB or greater for W in[...]

CONNECTING TO A PC 4 - 3 2 Connect the USB cable to both the copier/printer and the PC. Connecting the Bundled P arallel Cable (For Windows ® Onl y) Y ou must connect the copier/printer to your PC with the included bi- directional IEEE-1284 compliant parallel cable. 1 Make sure to unplug the machine’ s power cord from the electrical outlet befor[...]

CONNECTING TO A PC 4 - 4 Choosing the Software to Install Install Printer and Scanner Drivers (For Windows ® Only) If you want to install PaperPort ® , including ScanSoft™ T extBridge ® , and Brother scanner driver , printer drivers and T rue T ype Compatible fonts, install: ■ Install Printer , Scanner Drivers and ScanSoft ™ PaperPort ® I[...]

CONNECTING TO A PC 4 - 5 Installing Printer and Scanner Driver s For Windows ® -Based PC Using a USB Cab le 1 Before plugging in the computer and turning it on, plug in the electrical cord of the copier/printer . 2 T urn on your PC. 3 When the Add New Hardware W izard screen appears, click Next . 4 Select (Recommended ) and click Next .[...]

CONNECTING TO A PC 4 - 6 Installing Brother Drivers Using a USB Cab le 1 Insert the Brother CD-ROM into your CD-ROM drive. 2 Select Specify a location and remove the other check marks, then click Browse to locate the file. 3 Double-click on the CD icon and click on the W in98usb folder , then click OK . . 4 Make sure Specify a location is selected [...]

CONNECTING TO A PC 4 - 7 5 Select (Recommended) and click Next . 6 Confirm the choice is Brother USB Composite Device and click Next . 7 When the Insert Disk W izard appears, remove the Brother CD-ROM and insert the Windows 98 CD-ROM (to get the W indows ® standard driver) and click OK . 8 After the file is copied, the Add New Hardware W izard rea[...]

CONNECTING TO A PC 4 - 8 9 After the USB Composite Device is installed and the Add New Hardware W izard reappears, click Next . 10 Select (Recommended) and click Next . 11 Select Specify a location and click Next .[...]

CONNECTING TO A PC 4 - 9 12 Confirm the choice is Brother USB Port and click Next . 13 When the Add New Hardware W izard displays the message that installation of the USB driver is completed, click Finish . 14 After the USB Composite Device, Scanner and Printer Driver have been installed, select BRUSB: USB Printer Port as the printer port and click[...]

CONNECTING TO A PC 4 - 10 15 T ype Brother Printer II as the name of Printer name and click Next . 16 Select Ye s (Recommended) to print a T est Page and click Finish . 17 After test page has printed, click Ye s .[...]

CONNECTING TO A PC 4 - 11 18 When the Add New Hardware W izard displays the message that the software (drivers for Scanner and Printer) have been installed, click Finish. 19 When the Main Menu appears, you can install PaperPort, ScanSoft T extbridge and T rue T ype fonts. T rue T ype Fonts True T ype fonts are the fonts that are used in the W indow[...]

CONNECTING TO A PC 4 - 12 For Windows ® -Based PC Using the Bundled P arallel Cable IMPOR T ANT T o install the software using W indows NT ® W orkstation V ersion 4.0, you must be logged on as the Administrator . After the Brother Drivers are installed, restart W indows NT ® a second time, and log in as usual. If you are using W indows ® 95, af[...]

CONNECTING TO A PC 4 - 13 If you are using W indows NT ® 3.51 or earlier , the following error message will appear on the screen: Y ou ar e running W indows NT ® 3.51 or earlier . Br other MFL Pr o does not support this version of W indows NT ® . YOU MUST UPGRADE T O WINDOWS NT 4.0 AND REINST ALL MFL Pr o!! A window appears listing the options: [...]

CONNECTING TO A PC 4 - 14 Helpful Hints f or Windo ws ® 3.1 x or Windows ® 95/98 ■ For W indows ® 3.1 x Only: The installer automatically updates your SYSTEM.INI W indows ® file by adding DEVICE=bi-di.386 under the [386Enh] section. If any bi-directional parallel communications device driver has previously been installed, it will be deactivat[...]

CONNECTING TO A PC 4 - 15 For Apple ® Ne w P o wer Macintosh ® G3 or iMac ™ Using a USB Cable with Mac OS 8.5/8.6 The connection, installation and operation instructions are available on the bundled CD-ROM for your USB equipped Apple Macintosh or iMac with Mac OS 8.5/8.6. Bef ore Y ou Install the Brother Drivers 1 Make sure the copier/printer i[...]

CONNECTING TO A PC 4 - 16 7 After you have installed the Drivers, click V iew On-Line Documentation for operation instructions. Restart your Macintosh/iMac so it recognizes the new driver . T o Access the On-Line Documentation After you have installed the Brother driver(s) for your model and operating system, click V iew On-Line Documentation for o[...]

5 - 1 PRINTING 5 5 Special Printing Features For Windows ® Onl y: Windows ® Printing The dedicated printer driver and T rueT ype™ compatible fonts for Microsoft ® W indows ® 3.1 x , 95/98 and Windows NT ® W orkstation V ersion 4.0 are available on the CD-ROM supplied with your machine (see “Installing the Printer and Scanner Drivers” Cha[...]

5 - 2 PRINTING F or Apple ® New P ower Macintosh ® G3 or iMac ™ Only: If you have an Apple New Power Macintosh G3 or iMac, you will use the Brother HL-1200 / MFL Pro series printer driver . After you choose it with the Chooser , you can access the Brother printer driver from within your standard application software. Printing Fr om Y our PC Cho[...]

5 - 3 PRINTING Multi-purpose P aper Cassette The machine’ s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter , legal, A4, B5, A5, B6, A6 and Executive plain paper . When the machine receives print data from your computer , it loads paper from the paper cassette. ■ Select the print command from your PC. Y our PC s[...]

5 - 4 PRINTING Front Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages. T o pr event the possibility of transpar encies smudging as they stack in the output bin, r emove each transpar ency after it exits. Manual Feed Slot [...]

5 - 5 PRINTING Loading One Sheet of P aper at a Time Y ou do not have to choose Manual Feed in the Setup dialog box of your printer driver . Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. 1 Align the paper at the center of the manual feed slot and inse[...]

5 - 6 PRINTING Printing on Thicker P aper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer . Use this paper feed and output method when you want to print on envelopes, thicker paper or card stock. 1 Select manual feed mode in the printer driver . 2 Send the p[...]

5 - 7 PRINTING Sim ultaneous Printing While Copying or Scanning Y our copier/printer can print data from your computer while copying an original, or while scanning information into the computer . However, when the machine is printing a copy , it pauses a PC printing operation, and resumes when copying is finished. Scanning continues during PC print[...]

5 - 8 PRINTING 5 Choose one of the following Paper Source options: 1. Select Dual to switch automatically to the other cassette when the paper runs out. 2. Select Upper Paper Cassette to use only the paper in Cassette #1. 3. Select Lower Paper Cassette to use only the paper in Cassette #2. 4. Select Manual to feed the paper one sheet at a time in t[...]

5 - 9 PRINTING 10 Select Long Edge Binding for book style or Short Edge Binding for calendar style. 11 Check Binding Offset and either inch or mm to enter the of fset value. 12 Click OK. 13 Click Print. Print Operations fr om the Control P anel There are two Print keys on the control panel: Job Cancel and Menu . Job Cancel T o stop and cancel a pri[...]

5 - 10 PRINTING Printing a Configuration List Y ou can print a list of current printer settings. 1 Press Menu until you see 2.PRINT OPTIONS. 2 Press 2 on the numeric keys to select it. 3 Press Menu until you see 2.PRINT CONFIG 100% 2.CONFIGURA TION. 4 Press 2 on the numeric keys to PRINTING 100% select it. Printing a T est P age Y ou can print a te[...]

5 - 11 PRINTING Printing PC Data in He xadecimal 1 Press Menu until you see 3.RESET PRINTER. 2 Press 3 on the numeric keys to select it. 3 Press Menu until you see 2.HEX DUMP MODE 100% 2.HEX DUMP MODE. 4 Press 2 on the numeric keys to 1.SET 2.EXIT 100% select it. 5 Press 1 to print a hexadecimal dump of the PC data.— OR —Press 2 to exit without[...]

5 - 12 PRINTING Remote Printer Console Main Program This program allows you to change various printer settings such as emulation, print quality , fonts, page setup etc., from your computer screen. Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC, you may not have to use this utility program. This [...]

5 - 13 PRINTING Using the Remote Printer Console Main Pr ogram T ype C:RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen as shown below . Direct_Access Printer_Setup Console_Config Guide Remote Printer Console Current Status Status Media Type Paper feed Emulat[...]

5 - 14 PRINTING Remote Printer Console Current Printer Status Inf ormation Item Default What This Item Does Media T ype Regular Selects the media type “Regular ,” “Thin Paper ,” “Thick Paper,” “Thicker Paper ,” “Bond Paper” or “T ransparency .” Paper Feed Paper Selects the paper feed mode, either Cassette “Paper Cassette?[...]

5 - 15 PRINTING P age Setup Section Item Default What This Item Does Left Margin *2 Sets the Left Margin value (0-145) columns. Right Margin *2 Sets the Right Margin value (0-155) columns. T op Margin 0.5" or 0.33" Sets the T op Margin 0", 0.33", 0.5", 1", 1.5” or 2". Bottom Margin 0.5" or 0.33" Sets t[...]

5 - 16 PRINTING Console Configuration Category File Function Environment Sets the Buzzer on/of f, Color for Remote Print Console Status Monitor Sets the hot-key for waking-up the RPC. For more information on RPC, see the Help Information within the program. Using the Printer Status Monitor Program T ype C:RPCX>STMX and press the Enter key to ma[...]

6 - 1 SCANNING 6 6 Scanning Using the Contr ol Panel K eys (For Windows ® 95/98 and Windows NT ® 4.0 Only) If you have connected a Macintosh G3 or iMac, the control panel keys will not work with your PC. Please see “Using Brother TW AIN Scanner Driver with Y our Apple ® New Power Macintosh ® G3 or iMac”, page 6-1 1. The control panel keys a[...]

SCANNING 6 - 2 Scan/OCR If your original is text, you can have it automatically converted by ScanSoft ™ T extBridge ® to an editable text file. Afterward, it will be displayed in your word processing application (such as Microsoft W ord or Notepad) for further editing. 1 Place your original in the ADF or on the scanner glass. 2 Press Scan/OCR . [...]

6 - 3 SCANNING Using ScanSoft ™ P aperP ort ® and ScanSoft ™ T e xtBridge ® (For Windows ® Only) ScanSoft ™ P aperP or t ® for Brother If you have an Apple New Power Macintosh G3 or iMac, you will not be using PaperPort ® and ScanSoft ™ T extBridge ® . Instead, you will be using the Brother TW AIN driver from within your graphics appl[...]

SCANNING 6 - 4 Viewing Items in P aperP or t ® PaperPort ® provides several ways to view items: Desktop V iew displays a thumbnail , a small graphic that represents each item in a Desktop or folder . Items in the selected folder appear on the PaperPort ® Desktop. Y ou can see PaperPort ® items (MAX files) and non-PaperPort ® items (files creat[...]

6 - 5 SCANNING Links to Many Other Applications PaperPort ® automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. T o use a link, drag an item onto one of the icons to start the application represented by the i[...]

SCANNING 6 - 6 Importing Items from Other Applications In addition to scanning items, you can bring items into PaperPort ® in a variety of ways and convert them to PaperPort ® (MAX) files in several different ways: ■ Print to the Desktop V iew from another application, such as Microsoft Excel. ■ Import files saved in other file formats, such [...]

6 - 7 SCANNING Accessing the Scanner From the PaperPort ® window , select the Scan or TW AIN button or from the File drop-down menu choose Acquire. The TW AIN dialog box will appear: Scanning a Document into the PC 1 Place the original in the ADF or on the scanner glass. 2 Adjust the following settings, if needed, in the Scanner window: • Resolu[...]

SCANNING 6 - 8 Settings in the Scanner Window Resolution: Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Y ou can choose: • 100 x 100 dpi • 150 x 150 dpi • 200 x 100 dpi Black & White, Gray [Error Dif fusion] only [...]

6 - 9 SCANNING Size: Set the Size to one of the following: • Letter (8 1/2 x 1 1 in.) • A4 (210 x 297 mm.) • Legal (8 1/2 x 14 in.) • A5 (148 x 210 mm.) • A6 (??? x ??? mm.) • B5 (182 x 257 mm.) • Executive (7 1/4 x 10 1/2 in.) • Business Card (60 x 90 mm.) • Custom (User adjustable from 2.75 x 5 in. to 8.5 x 14 in.) After you sel[...]

SCANNING 6 - 10 How to Use PreScan to Adjust an Ima ge PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the[...]

6 - 11 SCANNING Using Br other TW AIN Scanner Driver with Y our Apple ® New P ower Macintosh ® G3 or iMac ™ The Brother software includes a TW AIN compliant Scanner driver for Macintosh G3 and iMac. This TW AIN Scanner driver allows you to use the copier/printer as a scanner from any TW AIN compliant software application. Most image editing app[...]

SCANNING 6 - 12 Accessing the Scanner Run your image editing application, such as Photoshop, Color It, Kai’ s Photo Soap. Find the “Select TW AIN Source” menu option. Choose the MFL Pro/P2500 driver from this menu and run the TW AIN driver from within your graphics application. The Scanner setup dialog box will appear . Scanning a Document in[...]

6 - 13 SCANNING Image Resolution Resolution—Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Color T ype Black & White—Set the image T ype to Black&White for text or line art. For photographic images, set the image type to Gray ([...]

SCANNING 6 - 14 Miscellaneous Brightness Brightness—Adjust the brightness settings to obtain the best image. The Brother TW AIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. Y ou can set the brightness level by dragging the slidebar to the right to lighten the image or to[...]

6 - 15 SCANNING Scanning Area Set the Size to one of the following: • Letter (8.5 x 1 1 inches) • A4 (210 x 297 mm) • Legal (8.5 x 14 inches) • A5 (148 x 210 mm) • B5 (182 x 257 mm) • Executive (7.25 x 10.5 inches) • Business Card (90 x 60 mm) • Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches) After you choose a c[...]

SCANNING 6 - 16 How to Use PreScan to Adjust an Ima g e PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The Pr eScan button is used to preview an image for cropping any unwanted portions from the image. Wh[...]

USING BROTHER CONTROL CENTER 7 - 1 Using the W indows ® Based Br other Contr ol Center (F or Windows ® 95/98 and NT ® 4.0 Only) Br other Contr ol Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder . This allows you to quite easily , with very few mouse c[...]

USING BROTHER CONTROL CENTER 7 - 2 A utoLoad the Brother Contr ol Center The Control Center is initially configured to automatically load each time W indows ® is started. When the Control Center is loaded, the Control Center icon will appear in the task bar . If you don’t want the Control Center to load automatically , you can turn off AutoLoad.[...]

USING BROTHER CONTROL CENTER 7 - 3 Br other Contr ol Center Features A uto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor . For example, if you are using Outlook as your default E-mail application, the Control Center aut[...]

USING BROTHER CONTROL CENTER 7 - 4 Scan to Graphic Application—allows you to scan an image directly into any graphic viewer/editor application. Y ou can select the destination application, such as MS Paint or Corel PhotoPaint. Copy Operations Copy —allows you to use the PC and any W indows ® printer driver for enhanced copy functions. Y ou can[...]

USING BROTHER CONTROL CENTER 7 - 5 Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying T ext for OCR Photos Photos (High Quality) Photos (Quick Scan) Custom Draft Copy Fine[...]

USING BROTHER CONTROL CENTER 7 - 6 Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; T ext for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy . T o change any of the settings for that mode, click the Modify S[...]

USING BROTHER CONTROL CENTER 7 - 7 Destination Folder PaperPort Folder —Select this checkbox to scan the original into your PaperPort folder . Other Folder —Select this checkbox, to scan the original as another file type and/or into another directory/folder . File —If you selected Other Folder , from the pull-down list select the type of file[...]

USING BROTHER CONTROL CENTER 7 - 8 Send Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; T ext for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy . T o change any of the settings for that mode, click the M[...]

USING BROTHER CONTROL CENTER 7 - 9 File Attachments Do not convert files —Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (grayed). Convert MAX files only —Click this checkbox if you want to convert only attachments that are PaperPort files. Convert all files when possi[...]

USING BROTHER CONTROL CENTER 7 - 10 QuickSend List Y ou can create a list of Email names and addresses for quick selection. Click the New button to add a name(s) to your QuickSend list. Y our Email phone book listing is displayed, so you can select stored names or create new ones: Highlight the name(s) you want to add to your list, click the User b[...]

USING BROTHER CONTROL CENTER 7 - 11 Send Scan to W or d Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; T ext for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy . T o change any of the settings for that mode, [...]

USING BROTHER CONTROL CENTER 7 - 12 OCR Package —From the pull-down list, select T extBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application. The Preferences window will [...]

USING BROTHER CONTROL CENTER 7 - 13 User Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; T ext for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy . T o change any of the settings for that mode, click the [...]

USING BROTHER CONTROL CENTER 7 - 14 Copy / T wo on One Cop y Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; T ext for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy . T o change any of the settings for that mode, click[...]

USING AUTOMA TIC E-MAIL PRINTING 8 - 1 For Windo ws ® 95/98 Only The Brother Automatic E-Mail Printing software is a utility program that reads your E-mail messages from a specified POP3 server and automatically prints to a printer . Main Features ■ Y ou can use Automatic E-Mail Printing with other E-mail software: Brother Automatic E-Mail Print[...]

USING AUTOMA TIC E-MAIL PRINTING 8 - 2 T o Look f or Software Updates at www .brother .com 1 Select your country and click Go!! 2 Under Facsimile / Multi-Function / Phone System banner , click Software . 3 Click W indows 3.1 / 95 / 98 / NT 4.0 . 4 Select the application or product category you want. T o Access the On-Line Documentation After you ha[...]

9 - 1 OPTIONAL ACCESSORIES 9 9 Additional Memory f or Printing and Scanning The memory board is installed on the main controller board inside the Brother machine. When you add the optional memory board, it increases the performance modes for printer operations. Additional memory is useful and may be necessary if you want to download many different [...]

9 - 2 OPTIONAL ACCESSORIES[...]

10 - 1 IMPOR T ANT INFORMA TION 10 10 Standar d T elephone and FCC Notices (For 120V Models Onl y) These notices are in effect on models sold and used in the United States only . If you experience trouble with your machine, please contact a Brother Authorized Service Center for information on service or repair . If you are not able to solve a probl[...]

10 - 2 IMPOR T ANT INFORMA TION Impor tant—About the Interface Cab le A shielded interface cable, which is included with your machine, should be used to ensure compliance with the limits for a Class B digital device. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user ’ s authority to operate [...]

10 - 3 IMPOR T ANT INFORMA TION Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product o[...]

10 - 4 IMPOR T ANT INFORMA TION 14 Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■ If the product has been exposed to rain or water . ■ If the product does not opera[...]

11 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 11 T r oubleshooting and Routine Maintenance T roub leshooting Err or Messages Error Message Cause Action CHANGE DRUM The drum unit is near the Use the drum unit until SOON end of its life. you have a print quality problem; then replace the drum unit with a new one. The drum counter was not 1. Open [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 2 Err or Messages Error Messa g e Cause Action CO VER OPEN The front cover is not Close the front cover completely closed. completely . DOCUMENT JAM Documents were not inserted See “Document Jams and or fed properly . Paper Jams”, page 1 1-3. MA CHINE ERROR XX The machine has a Press St op . Call Bro[...]

11 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Err or Messages Error Messa g e Cause Action T ONER LO W If the display shows T ONER Order a new toner cartridge LOW and the T oner Empty now . LED on the control panel is blinking, you can still print. But the toner is depleted and the machine is telling you that the toner will soon run out. W ARMING [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 4 Printer Jam Before you can clear a printer jam error , you must find out where the paper is stuck. See the following three types of paper jams. W ARNING Do not use force to pull the jammed paper from the paper tray because you may damage the machine and cause toner to scatter on the next printed pages.[...]

11 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE P aper is Jammed near the Drum Unit 1 Open the front cover . 2 Remove the drum unit but do not force it if it cannot be removed easily . Instead, pull the edge of the jammed paper from the paper cassette. 3 Gently pull out the jammed paper . 4 Reinstall the drum unit. 5 Close the front cover . P aper i[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 6 If Y ou Are Ha ving Difficulty with Y our Machine If you think there is a problem with your copier/printer , make a copy first . If the copy looks good, the problem is probably not your machine. Check the chart below and follow the troubleshooting tips. Difficulty Suggestions V ertical streaks Sometime[...]

11 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE V ertical Black Lines Sometimes you may see vertical streaks/black on Printouts. lines on printouts. Y our machine’ s primary corona wire for printing may be dirty . Clean your primary corona wire (see page 11-17). Try printing again. If the problem continues, call Brother Customer Service at 1-800-2[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 8 “Unable to write to 1. Make sure the machine is on (plugged into LPT1” or “LPT1 the AC outlet) and that it is connected directly already in use” Error to the computer using the bundled Message appears. IEEE-1284 bi-directional parallel cable. The cable must not go through another “Machine is [...]

11 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE How can I change the Use the Remote Printer Console (RPC) user settings or program. default settings on the machine? The machine does not Check to see if the CHECK P APER or load paper . The LCD PRINTER JAM message appears on the LCD. shows CHECK P APER If so, the multi-purpose paper cassette may be or[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 10 Printed pages are Clean the machine’ s interior and the primary stained corona with wire of the drum unit. (See Routine toner or have vertical Maintenance and Cleaning the Drum Unit, on stripes. pages 1 1-12 and 1 1-14.) Make sure that the tab of the corona wire is at the home position. If after cle[...]

11 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE Print Quality Difficulties (Continued) Difficulty Suggestions Printed pages are Markings may disappear by themselves. Try marked at regular copying multiple pages to clear this problem. intervals. Markings may occur if the machine has not been used for a long time. A possible cause is that the surface[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 12 Routine Maintenance Cleaning the Scanner Unplug the machine and lift the document cover . Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth. Document Cover White Film Lift the ADF unit. Clean the white roller and the glass strip under the roller with isopropyl alco[...]

11 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the scanner window or toner sensor . ■ Do not touch the scanner window with your finger . ■ The drum unit contains toner , so handl[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 14 Cleaning the Drum Unit W e recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner . 1 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. 2 Return the blue tab to the home position[...]

11 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE T oner Empty Indicator When the toner cartridge is running low , the display shows TONER LOW and the T oner Empty icon on the control panel flashes on and off to indicate the toner is low . Display Toner Empty Icon The T oner Empty icon appears and the display shows T ONER EMPTY . Once this icon appea[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 16 Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner . 2 Hold down the lock lever on the right and pull the used toner cartridge out of the drum unit assembly . Lock Lever Caution Handle the toner cartridge carefully . If toner scatters on y[...]

11 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE 6 Install the new toner Drum Unit T oner Car tridge cartridge into the drum unit until it clicks into place. 7 Clean the primary corona Home P osition ( ) Ta b Corona Wire wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home positio[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 18 The drum unit is a consumable item, and it is necessary to replace it periodically . There are many factors that determine the actual drum life, such as temperature, humidity , type of paper and how much toner you use for the number of pages per print job, etc. The estimated drum life is up to 20,000 [...]

11 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE 6 Reinstall the new drum unit, keeping the front cover open . 7 Press Clear . REPLACE DRUM? 1.YES 2.NO 8 Press 1 , and when the display shows ACCEPTED, and close the front cover . Caution If toner scatters and your hands or clothes get dirty , immediately wipe off or wash with cold water . Checking th[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 20[...]

12 - 1 SPECIFICA TIONS 12 12 Pr oduct Description Three performance modes are available for the 3in1 model Digital Copier/Printer: Copy , Print and Scan. P aper P aper Cassette (and Cassette #2 Accessory) Cut Sheet Basis Weight: 17 to 28 lb. (64 to 105 g/m 2 ) Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight Ma[...]

SPECIFICA TIONS 12 - 2 Machine T emperatur e (Allowable) 50 - 90.5 ° F (10 - 32.5 ° C) (Storage) 32 - 104 ° F (0 - 40 ° C) W arm-Up Max. 45 seconds at 73.4 ° F (23 ° C) First Print 15 seconds (using Letter size paper in paper cassette) Power Sour ce 120V AC 50/60Hz (Canadian V ersion Only) Power Consumption Operating (Copying); 850 W or less [...]

12 - 3 SPECIFICA TIONS T rue T ype Fonts on CD-ROM TrueT ype compatible soft-fonts for Windows ® are on the bundled CD-ROM. Resident Fonts The following bitmapped fonts are resident in the machine. Brougham 10 (12 point) upright/normal Brougham 12 (10 point) upright/normal Letter Gothic 16.66 (8.5 point) upright/normal (Portrait and Landscape are [...]

SPECIFICA TIONS 12 - 4 HP LaserJet IIP The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8.[...]

12 - 5 SPECIFICA TIONS Interface P arallel Interface Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used. Pin Assignment Pin No. Signal Direction Pin No. Signal Direction 1 DA T A STROBE Input 19 0V(S.G.) - 2 DA T A 1 Input 20 0V(S.G.) - 3 DA T A 2 Input 21 0V(S.G.) - 4 DA T A 3 Input 22 0V(S.G.)[...]

SPECIFICA TIONS 12 - 6[...]

INDEX I - 1 Index A accessories and supplies ii answering machine. See T AD (telephone answering device) Apple installing drivers 4-15 scanning 6-12 assembly 2-4 drum unit assembly 2-4 loading paper 2-6 power cord 2-7 toner cartridge 2-4 assembly of MFC grounded 3-prong plug 2-7 Automatic E-Mail Printing 8-1 B bi-directional parallel cable 4-3 Brot[...]

INDEX I - 2 F FCC notices 10-1~10-4 I installing drivers and software. See Chapter 4 J jack(s) converting wall jacks. See triplex adapter L labels 2-5 location for DCP , choosing 2-2 M maintenance, routine 11-12 manual feed slot 2-5 memory , additional 9-1 memory full. See error messages on LCD multi-purpose sheet feeder capacity 2-6 loading paper [...]

INDEX I - 3 Q questions. See Br other Fax-Back System R remote printer console 5-1 resolution printing 12-2 restore factory default settings 5-10 S safety instructions 10-3 scanner , cleaning 1 1-12 scanner drivers, installing for Macintosh G3/iMac 4-15 for W indows ® 4-5 Scanner Lock 2-3 Scanning Scan Image 6-1 Scan to E-mail 6-2 Scan/OCR 6-2 sca[...]

INDEX I - 4[...]

LE1329001 Printed in China These machines are made f or use in the USA and CANAD A only . We cannot recommend using them ov erseas because it may violate the T elecomm unications Regulations of that countr y and the power requirements of your Digital Copier/Printer ma y not be compatible with the po wer availab le in f oreign countries. Using USA o[...]