Brother FAX-1940CN manual

USER’S GUIDE ® FA X -1840C FA X -1940CN MFC-3240C MFC-3340CN Ver sion B[...]

If you nee d to ca ll Cust ome r Ser vice Please complete the fol lowing information for future refer ence: Model Number: FAX-1 840C, FAX-1940CN, MFC-3240C a nd MFC -33 40C N (Circle your mod el numbe r) Seri al Numbe r:* Date of Purchase: Plac e of Pu rch as e: * The s erial number is on the back of the unit. Reta in this Us er’ s Gui de wi th y[...]

i Brother numbe rs Re gist er your produ ct By reg iste ri ng you r p ro duc t with Brot her I nte rna tional Corp or ation, you wil l be re corded as t h e or igin al own er of the pro du ct. Y our regist r ation with Brot her : ■ ma y se rve a s c onf irma tion o f the pu rcha se date of your pr oduc t should you lose you r receipt; ■ ma y su[...]

ii B roth er f ax ba ck sy ste m (U SA on ly) Brother h as inst alled an easy- to-use f ax back system , so yo u can get ins tant answer s t o common techni cal question s and pro duct information for all Bro ther produc ts. Thi s system is available 24 hour s a day, 7 days a week . You c an use the s ystem to receive f axed i nstruct ions an d an [...]

ii i Notice - Dis claimer of Warr anties (US A an d Can ada) BROT HER’S LICENSOR(S) , AND THEIR DIRECTORS, OF FICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LI CENSOR) MAKE NO WARRANTIES, EXPRESS OR I MPLIED, INCL UDING WITHOUT L IMITATIO N THE IMPLI ED WARRANTIES OF MERCHANTABILITY AND FITNESS FO R A PARTICUL AR PURPOSE, REGARDING T HE SO[...]

iv B rothe r ® One Year Limit ed Warranty an d Replacement Ser vice (USA only) W ho is cove r ed: • This limited warranty ("wa rranty") is g iven onl y to th e ori gin al e nd- use /re tai l purchas er (referred to in this warranty as "Or igi nal P u rcha ser ") of the acc ompa nyi ng pr od uct, c o nsum a bl es an d a cce ss[...]

v Brother ® O ne Year Limited Warra nty and Replacemen t Service (U SA o n ly ) by Brot her in it s sol e disc ret ion. Bro ther res erv es t he ri gh t to s uppl y a ref u rbi shed or re ma nuf act ur ed r ep lac em en t Ma chi ne and/ o r ac compa ny ing Cons um able an d Acce ss ory Ite ms an d u se r efurb is hed p art s pro vi ded s uc h re p[...]

vi BROTHER MULTIFUNCTION CENTER/ FACSIMILE MACHINE LIMI TED WARRANTY (Can ada o nly) Pu rs uant to thi s limit ed wa rr anty of 1 y ear fr om t he da te of pu r cha se for labo ur an d p ar ts, Br othe r In ter nat io nal C orp ora tion (C anad a) Lt d. (“B rot her ”), or i ts A utho riz ed Se rvic e Cen ter s, wil l re pa ir t his MF C/Fac si [...]

vii Safety pre cauti ons To u se t he mach ine saf ely Ple ase re fer to the se inst ructio ns for la ter refe ren ce and be fore atte mptin g any main tena nce. WARNI NG There are high volta ge electrode s inside the m achi ne. Before yo u clean the m achine, make sur e you have unplugge d the telep hone line cord first and then the power cord fro[...]

viii ■ Use caution when insta lling or modifying tele phone lines. Never to uc h tele ph on e wire s or t ermi nal s tha t are n ot i nsul at ed u nl ess th e t ele phon e l in e has b een di sco nn ect ed at t he wall j ack. Never install tele phone wiring during a li ghtning storm. Never install a telep hone wall jack in a wet lo cation. ■ Th[...]

ix Choosing a location Pl ace y our ma chin e on a fla t , st ab le sur fa ce th at is fr ee of v ib rat io n and shocks, s uch as a desk. P ut the mac hin e n ear a telephone wall ja ck and a st anda rd, gr ou nded AC p owe r ou tl et . Ch oose a loc at ion wh ere the tem p erat ure rem ain s b et wee n 50 ° and 9 5 °F (1 0°- 35 °C ). Caution [...]

x Quick Refere nce Gui de Send ing fa xes Aut omat ic Tra nsm issi on 1 If it is not i lluminated in gree n, pre ss ( Fax ). 2 Load yo ur d ocu men t. 3 Ent e r th e fax nu mbe r usi ng On e-T ouc h, Sp eed- D ial, Sea rc h o r th e di al pa d. 4 Pres s Black St art or Co lo r S ta r t . Stor i ng nu mb ers Storing One-Touch Dia l numbers 1 Pres s [...]

xi Dialing op eratio ns One-Touch Dialing/ Sp eed -Di ali ng 1 If it is not illumin ated in gr een, p re ss ( Fax ). 2 Load yo ur d ocu men t. 3 Pr ess the On e- T ouch key of the nu mbe r yo u wan t t o cal l. — OR — Press Sear ch/ Spee d Di al , pr ess # , and the n pre ss t he two -di git Spee d -Dia l num ber . 4 Press Bla ck Star t or Colo[...]

xii Table of Contents 1 Int ro duct io n .... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... ..... .. ..... ... .... .. 1 -1 Usi ng thi s Guid e .... ... ..... .. ..... .. ..... .. ..... .. ..... .. ..... .. ..... ... .... .. 1 -1 Fi ndi ng i nfo rma tion .... ..... .. ..... .. ..... ..... .. ..... .. ..... .. ..... .. .. 1- 1 S ymb[...]

xiii Sett ing the Ri ng Vo lu me .... .. ..... ..... .. ..... .. ..... .. ..... .. ..... . 2-5 Setti ng the Beeper V olume . ... ....... ...... ..... ..... ..... ..... .... 2 -5 Setti ng the Speaker Volume . ..... ..... ..... ..... ....... ...... ..... 2 -6 Setti ng the Handset Volume (FAX -1 840C and FAX -194 0CN only ) ... .... ... .... ... ... 2[...]

xiv 4 Set up R ecei v e .... ... .... ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. .. 4- 1 Basic receivi ng o perati ons (FAX-1840 C, MFC-3240 C and M FC-3340CN only) . ..... 4-1 Choosing the Receive Mode .... ..... ..... ..... ....... ..... ...... . 4-1 To sele ct o r chang e your Rec eive Mode ... ..... ..... ... 4- 2 [...]

xv 6 Remot e Fax Options (Not avai lable for col or faxes) .... ..... 6 -1 Sett ing up Fax Forw ard in g... ..... .. ..... .. ..... ... .... ... .... ... ... 6-1 Pro gra mmi ng you r pag er n umb er .... ..... .. ..... .. ..... .. ..... . 6-2 Sett ing Fax S tora ge . ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. . 6-3 Setti ng PC [...]

xvi S top cop yin g ....... .. ..... .. ..... .. ..... .. ..... ... .... ... .... ... ..... .. .... 9-2 Using the t emporary Copy keys ( Temp orary set tings ) . . ... 9-3 Incre asing copy s peed or quali ty . ..... ..... ..... ..... ....... 9-4 Changing the t emporar y copy settings . ..... ..... ..... ....... 9-5 Enlargi ng or reducin g the image[...]

xvii Federal Com municat ions Commissio n (FCC) Decl ara tio n o f C onfo rmi ty (US A o nl y).... .... ... .... ... . 11- 3 Impo rt ant .. .... ... .... ... ..... .. ..... .. ..... .. ..... .. ..... ..... .. ..... . 1 1-4 Indust ry Canad a Co mpliance Stat ement (Ca nada only) . ....... ..... ...... ... ..... ....... ..... ...... ..... ..... 11 -4[...]

xviii Ca ller ID ... ... .... ..... .. ..... ... .... ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. .. A-5 V iewi ng Ca lle r ID Lis t .. ... .... ... .... ... ..... .. ..... .. ..... .. ..... .. .. A-6 P rint ing Cal le r ID Li st ... ... .... ... .... ... ..... .... ... .... ... ..... .. .... A-6 Advanced re ceiving oper ations . ... [...]

xix S Spec if ica tio ns .. .... ... .... ... .... ... ..... .. ..... .. ..... .... ... ..... .. ..... .. ..... .. S- 1 Product d escrip tion ... ....... ..... ...... ..... ..... ..... ..... ....... ...... .... S -1 Gen era l ..... ... .... ... .... ... .... ... ..... .. ..... .... ... .... ... ..... .. ..... .. ..... .. S- 1 Pri nt m edi a..... ..[...]

INTRODUCTI ON 1 - 1 1 Using this Guide Tha nk y ou f or b uyi ng a Br ot he r fax mac hin e or Mu lt i-F unc ti on Cent er (MFC). Your ma c h ine is simple to u se, wi th LCD scre en instruction s to g uide yo u t hro ugh p rog ram mi ng i t. You ca n ma ke t he m ost of your ma chin e by readi ng t hr oug h thi s G uid e. Fin di ng inf orm ati on [...]

1 - 2 INTRODUCTION Control pa nel overv iew M FC-32 40 C M FC-33 40 CN 12 10 11 9 8 6 2 1 5 3 4 7 12 14 10 11 9 8 6 2 1 5 3 4 7[...]

INTRODUCTI ON 1 - 3 FA X-18 40 C FA X-19 40 CN 12 10 11 9 8 6 2 1 5 3 4 7 12 10 11 9 8 6 2 1 5 3 4 7 13[...]

1 - 4 INTRODUCTION 1 O ne-Tou ch keys T hese keys give you instant a ccess to prev ious ly sto red Quick- Dial n umbers. Shift T o acces s a O ne-Touc h num ber in a bl ack sq uare on the c ontrol p anel, h old down t his key as you press the One -Touch key. 2 Ink (MFC- 3240C and MFC- 3340C N only) Le ts you cl ean th e print head, check the prin t[...]

INTRODUCTI ON 1 - 5 7 Dial Pad Use these key s to dial telephone and fax numbers and as a k eyboard for entering informat ion into the machine. The # key l ets y ou tempo rarily switch the dialin g mod e during a telephone ca ll from P ulse t o Tone. 8 Navigat ion key s: Menu/Set The same key is used for Menu and Set o perations. Lets you acc ess t[...]

1 - 6 INTRODUCTI ON Tur ning t he mac hin e on and of f W hen th e ma chi n e i s id le , y ou c a n tu rn it on an d of f by p re ssi ng th e On/Off key. In Off mode, no machine operations will be availab le. Even if you turned the machine off, it will p erio dically clean the print hea d t o pr eser v e pri nt qua li ty . Turning the machine off [...]

INTRODUCTI ON 1 - 7 * 1 Should be set befor e you switch off the machine. * 2 (MFC-3240C and MFC-3 340CN only) You can no t r ecei ve a fax autom atically even if you have set the receiv e mode to Fa x/Te l . On/Of f Setti ng Recei ve Mode Availa ble Op erati ons Fax Rec ei ve :Off (defaul t) — No machi ne operati ons will b e avai lable. Fax Rec[...]

1 - 8 INTRODUCTI ON Load documents You c an sen d a f ax, make co pie s, an d sc an f ro m th e AD F (aut o mat ic doc ume nt feed er) . U sing th e aut oma tic d ocum ent fe eder (ADF ) Th e AD F ca n hol d up to 20 pa ges and fee ds eac h she et i ndi vi dual ly. U se s tan da rd 20 lb (80 g/m 2 ) paper and alw ay s fan th e pa ges bef ore putti [...]

INTRODUCTI ON 1 - 9 1 Fan th e page s we ll and s tagg er th em at an a ngl e. 2 Op en t he doc u men t su pport ( 1 ) and th e d ocum ent t ray ( 2 ), then pull out t he e xtens io n ( 3 ). 3 Put th e do cume nt s face down, top edge first in the ADF u nt il you fe el the m to uch t h e feed roll er ( 4 ). 4 Adj u st t he pa pe r gui de s to f it [...]

1 - 1 0 I NTR ODUCTION About pa per Th e p rin t qual it y can be af fec ted by th e t ype of p ape r y ou u s e in the m achi ne. To get the best print quality for the settin gs yo u’ve chosen, alway s set th e Paper T ype to match the t ype o f paper you load. You can use plain paper, inkjet pape r (coated paper), gl ossy paper, tran spar enci [...]

INTRO DUCTION 1 - 11 Ha ndli ng and usin g spec ial pa per ■ Sto re p ape r in its or igin al pac kag in g, and k ee p it seale d. Ke ep th e pa per fl at and away fr om mois tur e, dir ec t sun li ght and hea t. ■ The coated s i de of glossy p aper i s shiny. Avo id touchin g the shiny (coat ed) side. Load glossy p aper with the shiny sid e fa[...]

1 - 12 INT RODUCTI ON Pape r t ype and size for each oper ation Paper Type Paper Size Usag e Fax Copy PhotoCapture (MFC-3340CN only ) Print er Cut Paper Lett er 8 1/ 2" x 11" ( 216 x 279 mm) Y es Yes Yes Yes A4 8.3" x 11.7" ( 210 x 297 mm) Y es Yes Yes Yes Legal 8 1 /2" x 14" (216 x 356 mm) Y es Yes - Yes Executiv e 7 [...]

INTRO DUCTION 1 - 13 Pape r weigh t, thickness and cap acity * Up to 50 sheets f or Le gal size paper (20 lb). * Up to 100 sheets of 20 lb. Pap er cap aci ty of the ou tput pa pe r tr ay Paper Type Weight T hi ckness No. of sheets Cut Paper Plai n Paper 17 to 3 2 lb (64 to 120 g/m 2 ) 0.003" to 0. 006" (0.08 to 0 .15 mm ) 100* Inkje t Pap[...]

1 - 1 4 I NTR ODUCTION Print able ar ea Th e p rin ta ble are a depe nd s on t he set ti ngs in t he app li cat io n you are usin g. The fig ure s below s how th e unpr int abl e area s on cut sh eet pape r and en velo pes. , 1 To p 2 Bottom 3 Left 4 Ri ght Cut Sheet 0.12 in. (0 in .)* 1 0. 12 in. (0 in .)* 1 0.12 in. (0 in .)* 1 0.12 in. (0 i n.)*[...]

INTRO DUCTION 1 - 15 How t o loa d pa per, enve lope s and pos t car ds To l oad pa per or othe r m edi a 1 Pul l th e pa per tr ay c omp let el y out of th e mac h ine and remo ve th e ou tp ut pa pe r tr ay . 2 Pres s an d sl ide the paper side g uide t o fit th e pa per widt h. 3 Pull ou t the pape r su pport and unfol d th e pa per s upp ort fl[...]

1 - 1 6 I NTR ODUCTION 4 Fan th e st ack of pap er w el l to avoi d pa pe r jam s an d mis -f eed s. 5 Gen tly in ser t th e pa pe r int o t he pa per tra y p rin t si d e dow n and the lead in g ed ge (t o p of th e p ape r) in fir st . Che ck tha t the pa pe r i s f lat in t he t ra y a nd be low t he m axim um pape r m ar k. 6 Put th e out put p[...]

INTRO DUCTION 1 - 17 To load envelo pes ■ Use envelo pes th at we igh from 20 to 25 l b. ■ Some envelo pe s re quire margin settin gs in the applica tion. Make sure yo u do a test print f i rst . How to lo ad en velop es 1 Befor e loading, press th e corners and sides of th e envelopes to ma ke th em a s fl at as p ossi bl e. To p reve n t p os[...]

1 - 1 8 I NTR ODUCTION 2 Ins e rt the env el opes in to the pa pe r tr ay wit h th e addr es s s ide do wn and t h e l ea din g e dge (t op of t h e e nve lop es) i n fi rst. S lid e the pap er s id e gu ide to fit th e wid t h of th e en ve lo pes . If you have problems when printing on en velopes, try the following suggestions: 1 Ope n th e en ve[...]

INTRO DUCTION 1 - 19 About fax mac hines Cu stom f eatur e s Do you have Voice Mail on the ph one line? If y ou ha ve Voi ce Mai l on the pho ne l ine wher e y ou wi ll inst all yo ur new machine, ther e i s a stro ng pos sib ility that Voi ce Ma il and th e machine ma y conflict with each othe r while recei ving incoming calls . Why should ther e [...]

1 - 2 0 I NTR ODUCTION Fax to nes a nd han dsha ke When someo ne is sending a fax, th e machine se nds fax calling ton es ( CNG t ones ). The se are qu iet , int erm itt e nt bee ps ev e ry 4-s e cond s. You’ll hear them after you d ial and press Black S t a rt or Co lo r St ar t and they will continue for about 60 second s after di a ling . Duri[...]

INTRO DUCTION 1 - 21 ECM ( Error C orre c t ion M ode) The Er ror Corr ec ti on M ode (EC M) is a w ay for th e ma chi ne t o c hec k a fa x tra nsmissio n whi le it i s in progr ess. If the m ach ine de tects er ror s dur i ng fax tr ans mis si on, it re s ends th e page s o f the fa x th at had a n er ror . EC M t ra nsmi ssi o ns are on ly p oss[...]

2 - 1 GETTING ST ARTED 2 Initial Setup Set tin g the D ate and Time When the machine is not in use it wi ll d isplay the date and t ime. If you set up th e Sta tion I D the date and tim e di spla yed b y you r mach ine will b e printed on ev ery fax you send. If there is a power failure, you may have to reset the date and time . No other settings w[...]

GETTING STARTED 2 - 2 Sett ing the Stati on I D You shou ld st ore y our nam e or co mpa ny na me an d fax numbe r so the y p rin t on all fax page s you s en d. 1 Pres s Menu/Set , 0 , 3 . 2 Enter you r fax numbe r (up to 20 d igits) . Pres s Menu/Set . 3 U se th e di al pa d t o en ter y ou r na me (u p t o 20 ch ara cte rs ). (See Ente ring Text[...]

2 - 3 GETTING ST ARTED Ge ner al S etu p Setti ng th e Mode Time r (MF C- 324 0C an d MF C-3 340 CN o nl y) Th e ma chin e ha s fo ur t emp ora ry m ode k eys on th e con tr ol pa ne l: Photo Captu re (MF C- 3340 CN only ), F ax, Scan and Co py . You ca n ch an ge t he nu mbe r of sec on ds or m in ute s the mac hi ne take s af te r the l ast S can[...]

GETTING STARTED 2 - 4 Set tin g th e Pa pe r Type To g et the best pr in t qual ity, set th e machi ne fo r t he ty pe of p a p er yo u ar e usin g. 1 Pres s Menu/Set , 1 , 2 . 2 Pres s ▲ or ▼ to select Plai n , Inkj et , Gloss y or Tran sprn cy . Pres s Menu/Set . 3 Pres s Stop /Exi t . Sett ing the Paper Size You c an use f iv e siz es of pa [...]

2 - 5 GETTING ST ARTED Setti ng th e Ring Vo lume You can turn th e r in g Ri ng Vo lume :Of f or you ca n select the ring volume level. 1 Press Men u/ Set , 1 , 4 , 1 . 2 Press ▲ or ▼ to se lect Low , Med , Hi gh or Of f . Press Men u/ Set . 3 Press Stop /Ex it . — OR — You ca n adj ust the ri ng v ol ume when your m ac hin e is i dle (no [...]

GETTING STARTED 2 - 6 Set ting the S pea ke r Vo lum e You ca n adjust the sp eaker volume. 1 Pres s Menu/Set , 1 , 4 , 3 . 2 Pres s ▲ or ▼ to select Low , Med , Hi gh or Of f . Pres s Menu/Set . 3 Pres s Stop /Exi t . — OR — Pres s Hook , an d th en adj us t t he s pe aker vo lume by pr es si ng or . T he LCD s ho ws th e s ett ing you a r[...]

2 - 7 GETTING ST ARTED Setti ng th e Hands et Volum e (F AX -18 40C and FAX -19 40C N only ) 1 Press Men u/ Set , 1 , 4 , 4 . 2 Press ▼ to select High or Low . Press Men u/ Set . 3 Press Stop /Ex it . — OR — You c an adj ust th e hand s et vo lum e an y tim e yo u a re t alki ng on the te lep hone. The re a re t wo ha nd set volu me lev e ls,[...]

GETTING STARTED 2 - 8 Ch oosi ng th e H ands et Vol um e (Fo r Volume Amplif y) (FA X- 1840C and FA X-19 40CN onl y) Befo re yo u begi n to u se the m achi ne, yo u mu st de cide i f y ou nee d to set th e ha ndset vo lume to Vo lu me A mp li fy:On fo r a us er who is hearing-imp aired. The AMPLIFY volume level complies with FCC st andar ds . Volu [...]

2 - 9 GETTING ST ARTED Se tting Volu me Am plify (F AX -18 40C and FAX -19 40C N on ly ) Please care fully read Cho osing the Handset Volume on pa ge 2-8 b efo re y ou do the fo llo w ing step s: 1 Press Men u/ Set , 1 , 4 , 5 . 2 If no ne of th e use rs are hear i ng- imp air ed, pr ess ▲ or ▼ to se lect Off , an d t he n pres s Me nu/Se t an [...]

GET TIN G S TAR TE D 2 - 10 Turni ng on Au tomati c Dayl igh t Savi ngs Ti me You ca n set the machine to change auto m atically fo r Daylight Savings Time. It will reset it self forward one hour in the Spring and bac kw ard one ho ur i n th e Fa ll . M ake sur e yo u ha ve s et th e cor r ect da y and tim e in t he Date /Tim e se tti n g. 1 Pres s[...]

3 - 1 SETUP SEND 3 How to ente r Fax mode Before sending fa xes, mak e sure ( Fa x ) is illumin ated in gree n. If not, press ( Fax ) to e nter Fax m ode . The defa ult setting is Fax. Ho w to dia l You c an di al in any of t he fol l owin g wa ys. Man ual dia ling Pr es s al l of the di gi ts of th e ph one or fax nu mber . Se tu p Se nd[...]

SETUP SEND 3 - 2 One -Touc h dial ing Pre ss the One-To uch K ey of the l ocat ion y ou w ant to ca ll. (Se e Sto ri ng On e-T ouc h Dial num ber s on pag e 5- 1.) To d ial On e-Tou ch num ber s in the bl ac k squ are , hol d dow n Sh ift as you pre ss t he One- To uch K ey. Speed-Dial ing Press Sear ch/Speed Dial , # , and t hen the t w o di git S[...]

3 - 3 SETUP SEND Se arch You c an searc h fo r nam es y ou ha ve sto red i n the One -Tou ch an d Speed -Dial memorie s. Press Sear ch/Speed Dial and th e navigation key s to search. ( See Stor i ng On e-T o uch Dia l num bers on pag e 5- 1 and S tor in g Spee d-D i al nu mbe rs on pag e 5- 2. ) * T o searc h alph ab eti call y, you c an use the di[...]

SETUP SEND 3 - 4 How to Fax (B&W and Color) Co lor f ax tr an smis si on Your machine can se nd a co lor fax to machines th at support t h is feat ure . Howeve r, color fa xes ca nnot be st ored in th e memory. When you send a color fax, the mach ine will send it in real time (even i f Real Time T X is set t o Off ). Faxi ng f rom th e ADF Put [...]

3 - 5 SETUP SEND A utom atic tr ansm issio n Thi s is th e ea si es t wa y to se nd a fax . 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Dial the fax number you want to c all. (See How to d ial on pa ge 3- 1.) 4 Press Bla ck Start or Color Start . Man u al tran smis sion M an ual t ra nsmi ss io n le ts y ou h ear[...]

SETUP SEND 3 - 6 Sen di ng a fa x a t the en d of a conv er satio n At the end of a con vers ati on y ou can send a fa x to t he o ther par ty bef ore yo u bot h ha ng u p. 1 As k th e ot h er pa rty to wa it fo r fa x to nes ( bee ps ) an d the n t o pr es s Sta rt or Se nd ke y bef o re ha ngi ng up . 2 If it is no t i llum i nate d in gr een, pr[...]

3 - 7 SETUP SEND Basic sending o perations Se ndin g faxes using mult iple set ting s When you send a fax you can ch oos e any combina tion of these settings: co ntrast, r esolution, o verseas m ode, delayed fax timer, poll ing t ran smis sion or real ti me tr ansm iss io n. 1 If it is not illuminated in green, press ( Fax ). After each set tin g i[...]

SETUP SEND 3 - 8 Fax R esolu ti on You c an use t he Fax Re solutio n k ey t o c h ange t he se t ting tem por aril y (for this fax only) . In Fa x mode , pr ess Fa x R e solutio n and ▲ or ▼ to se lec t the se tti ng y ou wan t , an d then pr ess Me n u/Se t . — OR — You c an chan ge the de f aul t set t ing : 1 If it is no t i llum i nate[...]

3 - 9 SETUP SEND D ual A cces s ( No t avai lab le fo r colo r fax es) You c an di al a numb er, and be gi n s cann ing th e fax int o me mo ry— even when the machine is sending from memory or receiving faxes. Th e L CD sh ows t he n ew job nu mbe r and av ai lab le me mory . Your machine normally uses Dual Access. Howeve r, to se nd a color fax,[...]

SETUP SEND 3 - 10 Rea l Tim e Tran smis sio n When you are sending a fax, th e ma chine w ill scan the do cument s in to the m em or y be fo re send i ng. Th en, as soo n a s t he p ho ne l in e is fre e, the ma chin e will st art dia ling an d s e n din g. If the memory becomes full , the machine will send the document i n real t ime (even i f Re [...]

3 - 1 1 SETUP SEND C hecki ng job st atus Check which jobs ar e still waiting in the m emory to be sent. (If th ere are no job s, the L CD sh ows No Jobs W aiti ng .) 1 Press Men u/ Set , 2 , 6 . 2 If y o u have more th an one job wai ti ng, pr es s ▲ or ▼ to scrol l th rough the lis t. 3 Press Stop /Ex it . C ancel ing a fa x i n pr og res s I[...]

SETUP SEND 3 - 12 Advance d sending opera tions Br oadc as ting (No t availa ble fo r co lor fa xes) Bro a d cas ting is wh en the same fax mes sage is auto m a tica lly se nt to mo re t han on e f ax nu mbe r. Y ou ca n in cl ude Gr ou ps , O ne -To uch, Spee d- Di al n umb ers an d up to 50 ma nual ly d ial ed nu mbe rs in t he sa me b roa dcas t[...]

3 - 1 3 SETUP SEND Over seas Mode If you a re h avi ng di ff ic ulty sen din g a f ax ove rs ea s due to pos sibl e i nter fe ren ce on th e ph on e lin e, we re com me nd tha t yo u t urn on th e Ov er seas M od e. A f ter yo u send a fax usin g t h is f ea tur e, th e feat u re will turn itself off. 1 If it is not illuminated in green, press ( Fa[...]

SETUP SEND 3 - 14 De laye d Fax (Not ava ilabl e for c olor faxe s) Du rin g the day yo u can store up to 50 fa xes i n the m em ory t o be se nt within 24 hou r s. Th ese faxes will be sent at th e time of day yo u enter in S tep 4 . 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). 2 Load your doc um ent. 3 Pres s Menu/Set , 2 , 2 , 3 . [...]

3 - 1 5 SETUP SEND Setti ng up Po lled Tr ansmit (Not avail abl e for c olor faxe s) Polled Transmit is when you set up yo ur machine to wait wit h a document so a nother fax machine ca n call a nd retrieve it. 1 If it is not illuminated in green, press ( Fax ). 2 Load yo ur d ocu men t. 3 Press Men u/ Set , 2 , 2 , 6 . 4 Press ▲ or ▼ to choo s[...]

SETUP SEND 3 - 16 De laye d Batc h Tran smis sio n (No t av aila bl e for colo r fa xe s) Before sending the delayed faxes, your machine will help you eco no miz e by sor tin g a ll t h e fax es in t he m em or y by d es ti nati on an d sch edule d ti me. All d elay ed fa xe s that are s ched uled to be sent at the same time to the sa me fax number[...]

4 - 1 SETUP RECEIVE 4 Basic recei ving opera tions (FAX-184 0C, MFC-324 0C and MFC-3340 CN only) Choo sing the Recei ve M ode Th er e are fo ur d if fer en t Re ceiv e M od es fo r y ou r mac hi ne. Yo u c an choose th e mode th at b est su its you r needs. Se tup R ece ive LCD How it works Wh en to use i t Fax On ly (auto matic rec eive) The ma ch[...]

SETUP RECEIVE 4 - 2 To sel ect or cha nge you r Receive Mode 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). 2 Pres s Menu/Set , 0 , 1 . 3 Pres s ▲ or ▼ to select Fax On ly , Fa x/Te l , Exte rnal TAD or Manu al . Pres s Menu/Set . 4 Pres s Stop /Exi t . Set ting the R ing De lay Th e Rin g Del ay s ets the n umb er o f tim es th e m[...]

4 - 3 SETUP RECEIVE Basic recei ving opera tions (FAX-1940CN only) Choo sing the Recei ve M ode Th er e are fo ur d if fer en t Re ceiv e M od es fo r y ou r mac hi ne. Yo u c an choose th e mod e that best suits y our needs. (See Messa ge Ce nt er mo de on page 7-1 t o set up the MC :Msg. Ct r. mo de.) LCD How it works Wh en to use i t Fax On ly ([...]

SETUP RECEIVE 4 - 4 To sel ect or cha nge you r Receive Mode 1 If it is no t i llum i nate d in gr een, pre ss ( Fax ). 2 Pres s Menu/Set , 0 , 1 . 3 Pres s ▲ or ▼ to select Fax On ly , Fax/ Tel , o r Ma nua l . Pres s Menu/Set . 4 Pres s Stop /Exi t . 1.Receive Mode Curr ent Re ceiv e Mode Fax : Fax Only F/T : Fax/Tel Mnl : Manu al MC : M sg C[...]

4 - 5 SETUP RECEIVE Setti ng th e Ring D el ay Th e Ri ng D el ay s ets the num ber of tim es the m ac hin e ri ngs b efor e i t answers in Fax On ly , Fa x/Te l and MC :Msg . Ct r. mod es. If you hav e ex tens ion ph ones on the same li ne as the ma chin e or su bscr ib e to th e te le phone co mpa ny’ s Dist inc ti ve Ri ng s e rvi ce, keep th [...]

SETUP RECEIVE 4 - 6 Set ting To ll S ave r (M sg C tr m ode ) Wh en you set th e to ll sa ver fea tu re, th e ma ch ine answ er s aft er four ri ngs i f you do not ha ve voi ce or fa x mess age s and a fter two r ing s if you do have vo i c e or fax me ssa ges. Th is way, when you call th e machin e for re mote retri eval an d let it ri ng thre e t[...]

4 - 7 SETUP RECEIVE Setti ng the F/ T Ring Time ( Fax/ Tel mode on ly) If you set the R eceive Mode to Fax/Tel, you’ll need to deci de how long the m achine will signal y ou with its special pseudo/double-ring when you hav e a voi ce call. (If it’s a fax call, the m achine prin ts the f ax.) This ps eudo/double-ring happens after the i nitial r[...]

SETUP RECEIVE 4 - 8 Eas y Rec ei ve ( MFC-3 24 0C an d MF C-3 340 CN on ly ) When yo u use thi s fea t ure , yo u don’ t ha v e to pr es s Black Start , Color Star t , o r t he Fax R e ceiv e C ode 51 when you an swer a f ax call. Selecting On allows the machine to receive fax ca lls au toma ti ca lly , eve n if yo u li ft t he ha nd s et of a n [...]

4 - 9 SETUP RECEIVE Ea sy Rec eive ( FA X-18 40 C an d FA X- 1940C N only ) When you use th is fe ature , you don’t hav e to press Blac k Start , Co lo r S tar t , or th e Fa x Recei ve Co de 51 wh en you ans wer a fax call and hear calling beeps. Just ho l d the handset and wait a fe w seconds. Selecting Ea sy RX :On a llows the machine to recei[...]

SETUP RECEIVE 4 - 10 Prin ting a re duce d inc omin g fax (A uto R edu cti on) If you choose Re duct io n: On , the m ach ine auto maticall y red uces an inco mi ng fa x t o fi t on o ne pag e of A4 , l ett e r or l ega l si ze pap er . Th e ma chine c al cula tes th e redu ction rat io by usin g the p age si ze of the doc um ent a nd yo ur Pa pe r[...]

4 - 1 1 SET UP RECEIVE Po lling Pol ling is th e pro ces s of ret rie vi ng fa x es fr om an ot h er f ax mac h ine . You ca n use your ma chine to ‘ poll’ other ma chines, or yo u can have so meo ne pol l your m ac hin e. Everyone who is involved in Polling needs to set up their fax machines fo r Polling. Wh en someone polls your machine to re[...]

QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 1 5 Storing num bers for eas y dialing You c an set up you r m ach ine to do fol l owin g t ypes o f eas y d ial i ng: One -T ou ch, Spe ed -D ia l and Gr oup s fo r Bro ad cas ti ng fax es. When yo u dial a qu ick-d ial nu mber, the LC D sho ws the nam e, if yo u sto red it, or the num ber . Stori ng One[...]

5 - 2 QUICK-DIA L NUMBERS AND DIALING OPTIONS 4 Use the dial pad to ente r the nam e (up to 15 c harac ter s). Press Men u/ Set . (Y ou ca n use th e cha rt o n page B -1 2 to hel p you ent er lett ers .) — OR — Press Men u/ Set to store the numbe r w ithout a na me. 5 Go to Ste p 2 t o stor e an ot her One- Touc h n umber . — OR — Press St[...]

QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 3 Cha ngin g One -Touc h and Sp eed-D ial num bers If y ou tr y to st ore a On e-T ouch or S pee d- Dial num ber wh ere a number has already been stored, the LCD will show the name that has been stored there (or number) a nd will ask you to do one of the followin g: 1 Pres s 1 to chan ge th e sto re d num[...]

5 - 4 QUICK-DIA L NUMBERS AND DIALING OPTIONS Setti ng up G roups fo r Broadc astin g Gr oup s , wh ich c an be st ore d on a One- To uch ke y or a Sp ee d- Dial locati on, a llow yo u to se nd th e sam e fa x me ssage to m any fa x numb ers by pr essi ng onl y a On e-To uch k ey a nd Bla ck Start or S e ar ch/ Sp e ed D ia l , # , the t wo-dig it [...]

QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 5 5 Pres s Menu/Set to ac ce pt the nu mbe r s fo r t his Gr oup. 6 U se t he di al pad an d t he c h art on pa ge B -12 to en ter a n ame f or th e Gr ou p. Pres s Menu/Set . ( For e xam pl e, N EW CL IEN TS) 7 Pres s Stop /Exi t . You c an pri nt a l ist of al l O ne- Tou ch an d Spee d- Di al n umb ers[...]

5 - 6 QUICK-DIA L NUMBERS AND DIALING OPTIONS Dialing options A cce ss co d es an d c red it c ard num ber s Sometimes yo u may wa nt to choo se from seve r al long dista nce carriers when you make a call. Rates m ay var y depending on the ti m e an d d es ti nati on. To t ak e a dva nt age of lo w ra t es, yo u c a n st or e the access codes o r l[...]

QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 7 Tone or Pulse If y ou ha ve a Pul se d ial in g ser v ice, but need to s end Tone sig na ls (f or exa mple , for te le pho ne b ankin g) , fo llo w t he in str uc ti on s be low. I f you have Touc h Tone service, you will not need t his feature to send ton e si gnal s. 1 For Fax -18 40C and FAX- 1940 CN[...]

5 - 8 QUICK-DIA L NUMBERS AND DIALING OPTIONS Telephone (voice) o perations (FAX-184 0C an d FAX-19 40CN on ly) You c an us e th e ma chin e t o make vo ice t ele ph one c all s by di al in g m anual l y or by usi ng S ear ch, On e-To uch D ia l or S pe ed- Dial m emo ry. You c an us e t h e ha nd set o r Spe aker Phon e (FAX-1940 CN only) to m ake[...]

QUICK-DIAL NUMBERS AND DI ALING OPTIONS 5 - 9 Answe ring calls wi th th e Spe aker Phone (FAX-1940CN only) Whe n the ma chin e rings, inst ead of lif ting the ha ndse t, press Spea ker Ph one . Sp eak cl earl y, tow ard th e mic r oph one . To end the c all, pres s Speak er Phone . If y ou ha ve a bad t ele ph one l ine conn ect io n, t he ot he r [...]

6 - 1 REMOTE FAX OPTIONS 6 Setti ng up F ax Forwa rdin g When y ou select Fa x Forward, your machin e stor es the received fax i n t he me mor y. T he machi n e wil l then di al the fax numb er yo u’ve pr ogr am me d and fo rw ar ds t he f ax me ss age . 1 Press Men u/ Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Fax Fo rw ar d . Pre ss Me nu /[...]

REMOTE FAX OP TI ONS 6 - 2 Pr og ra mm ing y ou r pa ge r nu mbe r When Pag ing is sel ect ed, y o ur ma chi ne di a ls th e pa ge r nu mbe r you ’v e pr ogr amm ed, an d t hen di al s y our Per s ona l Iden t if icat ion Number (PIN). This activates your pager so you w ill know that you hav e a voi c e (FAX -1 94 0CN on ly ) or f ax me ssa ge in[...]

6 - 3 REMOTE FAX OPTIONS Setti ng Fa x Storage If you select Fax St orage, your m achine stores th e received fax in the mem ory. You w ill b e ab le to r etr ieve fa x mes sage s fro m an othe r locati on u sing th e Remot e Retriev a l co mman ds. 1 Press Men u/ Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to se lect Fax St or ag e . Press Men u/ Set . 3[...]

REMOTE FAX OP TI ONS 6 - 4 Turni ng off R emot e F ax Opti ons If you set the R emote Fax Opt ions to Off a nd th ere are f axes i n y ou r machine’s memory, the LCD will give yo u two optio ns. ■ If you p ress 1 , all unprinted faxes will be printed and erased be for e th e set t ing tur ns of f. I f a backu p c opy has al r ea dy bee n printe[...]

6 - 5 REMOTE FAX OPTIONS Setti ng yo ur Remot e Acce ss C ode The remote access code l ets you acces s the Remote Retriev al fe at ur es wh en you a re awa y f rom y our ma chin e. Be for e y ou us e th e r emo te ac ces s an d re tr iev a l fe atur es , yo u hav e t o set up you r own code . The default code is inac tive code (--- ). 1 Press Men u[...]

REMOTE FAX OP TI ONS 6 - 6 Rem ote Ret rieval You c an call you r mac h ine fr om an y to uch t one t ele ph one or fax ma chi ne, th en u se t he Re mo te Acc ess Cod e an d re mot e co mma nds to r etrie ve fa x mess ages. Be sur e to cut ou t the Remo te Re trieval Acc es s Ca rd o n the l as t page an d kee p i t wi th yo u at all tim es . Usin[...]

6 - 7 REMOTE FAX OPTIONS Remo te com man ds Fo ll ow t he c omma nd s b elo w to acc ess fe atur es whe n y ou ar e aw ay fr om th e ma c hin e. Whe n you ca ll t he ma chi ne an d en ter you r Remo te Access Code (3 digits followed by ), the syst em will gi ve tw o sh ort beep s a nd yo u mu st en t er a re mot e co mman d. Remote commands Operat [...]

REMOTE FAX OP TI ONS 6 - 8 95 Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can selec t Off after you have retrieved or er ased all your mess ages. 2 Fax Forwarding If you hear one long beep, the chan ge has been accep t ed . If you he ar three sh ort beeps, you cannot change it beca use something has not been set up (for ex a[...]

6 - 9 REMOTE FAX OPTIONS 98 Chan ge the Receive M ode (Except for FA X-1940 CN) 1 External TAD If you hear one long beep , your change has been accep t ed . 2 Fax/Tel 3 Fax Only 98 Chan ge the Receive M ode (FAX-1 940CN only) If you hear one long beep , your change has been accep t ed . 1 Msg Ctr 2 Fax/Tel 3 Fax Only 90 Exit Press i ng 90 wil l all[...]

REMOTE FAX OPTIONS 6 - 10 Ret riev ing fax m essag es You can c all y our ma chin e from any touc h t one phon e and have your fax message s sent to a fax machine. 1 D ial y our fax num ber . 2 When your ma ch ine answ ers, imme diate ly en ter y our Re mote Ac ces s C ode ( 3 di gi ts f ollo wed by ). If y o u hear on e l ong beep , you ha ve mess[...]

7 - 1 MESSAGE CENTER (FAX- 1940CN O NLY) 7 Messag e Center mode M ess ag e Cen ter mo de a llow s y ou to sto r e up to 99 inc omin g v oi ce m ess ages that ar e a ma xi mum o f 3 min ute s e ach in th e mem ory . Voice me ssages ar e stored on a “ first-come, first-serve d” basis. Y ou can retr ieve vo ice message s r emotely. (See Remote Ret[...]

MESSAGE CENTER (FAX-1 940CN ONLY) 7 - 2 Re cordi ng Mess age C ente r Out goin g Mess age Rec or di ng th e M ess ag e Ce nt er Ou tgoi ng Mes sag e ( Ms g Ct r OGM ) is t he firs t st ep yo u ne ed to fo llow b efor e yo u c an tu rn on the Mes sage C ent er. Mak e sure yo ur OG M is l ess than 20 seco nds lo ng. 1 Pres s Menu/Set , 2 , 7 , 1 . Th[...]

7 - 3 MESSAGE CENTER (FAX- 1940CN O NLY) Listenin g to Outg oing M essage ( OGM) 1 Press Men u/ Set , 2 , 7 , 1 . 2 Press ▲ or ▼ to se lect Msg Ct r OG M (o r F/T O GM ). Press Men u/ Set . 3 Press ▲ or ▼ to se lect Pl ay O GM . Press Men u/ Set . Adj u st t he vo lume by pre ss ing Volu me o r . 4 Press Stop /Ex it . Erasing Ou tgoin g Mes[...]

MESSAGE CENTER (FAX-1 940CN ONLY) 7 - 4 Mess age i nd ica tor Th e li ght fla she s w hen y ou h av e ne w voice me ssages waiting for your review . Th e L CD dis pla ys t he t ot al n umber of vo ic e and f ax me ssa ges stor ed in th e Mess age Center me mory. Pl ayi ng vo ic e me ssa ge s Follo w th e st eps below to listen to voice messag es: 1[...]

7 - 5 MESSAGE CENTER (FAX- 1940CN O NLY) Pri ntin g a fa x mess age Onc e yo u pr in t a ne w f ax mes sa ge sto red i n memo ry, i t is eras ed from the memo ry au tomatica lly. 1 Press Pl ay/R ecord . Afte r two seconds, th e fax machine be gi ns to pla y voi c e mess a ges. 2 If th e Fax S t ora ge is o n and th er e ar e f a x mes sa ges i n me[...]

MESSAGE CENTER (FAX-1 940CN ONLY) 7 - 6 To er ase mes sages all at once 1 Pres s Erase . 2 Pres s ▲ or ▼ to select erasing all voice messages ( Voice : ), all document messages ( Fa x ), or all voic e and fax mess age s ( Eras e All Msg.? ). Pres s Menu/Set . 3 Pres s 1 to era se. — OR — Pres s 2 to canc e l. 4 Pres s Stop /Exi t . Sett ing[...]

7 - 7 MESSAGE CENTER (FAX- 1940CN O NLY) ICM Rec ord ing Mo nito r This fe atur e lets y ou turn the sp eake r volu me for voice messa ges On or Off . W hen y o u tu rn t he mo nit or Off , yo u will not he ar me ssa ges a s th ey c ome i n. 1 Press Men u/ Set , 2 , 7 , 3 . 2 Use ▲ or ▼ to select Off (or On ). Press Men u/ Set . 3 Press Stop /E[...]

PRINTING REPORTS 8 - 1 8 Fax se ttings and activity You n ee d t o se t up th e Tr an sm is sion Ve rif ic ati o n Re por t and J our nal Per iod in the me nu ta ble. Press Men u/ Set , 2 , 4 , 1 . — OR — Press Men u/ Set , 2 , 4 , 2 . Cu stom izi ng th e Tran smis si on V eri fica tio n Re port You c an use t he Tran sm iss ion Repo rt as pro [...]

8 - 2 PRINTING REPORTS Setti ng th e Jour nal Peri od You can set the ma chine to print a journal at specific inter vals (every 50 faxes , 6, 12 or 24 hour s, 2 or 7 days). If you set t he interval to Journal:Off , you can print t he repor t by following the s teps on the next page. The default setting is Every 50 Faxes . 1 Press Men u/ Set , 2 , 4[...]

PRINTING REPORTS 8 - 3 Print ing r eport s Fol low in g re por ts a re ava ila ble : How to pr int a r eport 1 For MFC -32 40C, p ress Menu/Set , 4 . — OR — For MFC-3 340CN, press Menu/Set , 6 . — OR — Fo r FAX -1 84 0C an d FAX -1 940 CN, hol d do wn Shift as you pres s Ink /Reports . 2 Pres s ▲ or ▼ to select t he report you want. Pre[...]

9 - 1 MAKING COPIES 9 Using th e machi ne as a copie r You c an u s e yo ur mac hi ne as a co pie r, ma ki ng up t o 99 c op ies a t a time. Enter Co py mode Befo re maki ng copies, make sure tha t ( Copy ) is illuminate d in g ree n. If it i s not , press ( Cop y ) to enter Copy mo de. The de fa ult set ti ng is F ax. Yo u can chan ge the nu mbe r[...]

MAKING CO PIES 9 - 2 Maki ng a sing le c opy 1 Pres s ( Co py ) to i lluminate it in green. 2 Load your doc um ent. (See Lo ad d ocu men ts on page 1 -8. ) 3 Pres s Black Start or Col or St ar t . Maki ng mul tip le co pi es 1 Pres s ( Co py ) to i lluminate it in green. 2 Load your doc um ent. 3 Use t he d ial p a d to e nter the numbe r of c opi [...]

9 - 3 MAKING COPIES Using th e temporary Copy keys (Temporary s ettings) W hen y ou wa nt to qui ckl y ch ange t he copy set t ing s te mpo rar ily fo r th e ne xt c opy , us e th e tem por ary Cop y ke ys . You c a n use dif fer ent co mbi nat io ns. The se s ett ing s ar e tem por ary , an d t he ma chi ne r etu rn s to i ts default settings 60 s[...]

MAKING CO PIES 9 - 4 Incre asing co py spe ed or qua lity You ca n select th e copy qua lity. The defa u lt setting is Norma l . 1 Press ( Copy ) t o illuminate it i n green. 2 Load your doc um ent. 3 Use t he d ial p a d to e nter the numbe r of c opi es y ou w ant (up to 99 ). 4 Pres s Quality . 5 Pres s ▲ or ▼ to choose the co py quality ( F[...]

9 - 5 MAKING COPIES C hang in g the tem por ary co py setti ngs Us e t he Op tions key to q uickly set th e following copy settings te mp or ar ily fo r th e n ext copy . After you choose your se tting s by pressing Me n u/Se t , the LC D shows Se t temp or ar ily . Pres s Black Start or Col or St ar t if you ’ re f ini shed choo sing settings. ?[...]

MAKING CO PIES 9 - 6 Enlar ging or re ducing the image copied You can se lect the follo wing enl arg eme n t or re ducti on r ati os. Cust om (2 5-40 0% ) all ows y o u to e nter a r ati o fr om 25% t o 40 0%. 1 Press ( Copy ) t o illuminate it i n green. 2 Load your doc um ent. 3 Use t he d ial p a d to e nter the numbe r of c opi es y ou w ant (u[...]

9 - 7 MAKING COPIES 5 Press ▲ or ▼ to sele c t the enl arg eme nt or r edu c tion r at io y ou want. Press Men u/ Set . — OR — You ca n select Cust om (2 5-40 0% ) an d pre ss Menu/Set . Use t he di al pad t o ent er an enl ar gem ent o r r edu ct ion ra ti o fr om 25% to 40 0% . Press Men u/ Set . (Fo r ex am ple , pres s 5 3 to en te r 53[...]

MAKING CO PIES 9 - 8 Set tin g p ape r siz e If copying on paper other than Letter size, you will need to chang e the pa per siz e set ting . 1 Press ( Copy ) t o illuminate it i n green. 2 Load your doc um ent. 3 Use t he d ial p a d to e nter the numbe r of c opi es y ou w ant (up to 99 ). 4 Pres s Options and ▲ or ▼ to se l ect Paper Si ze .[...]

9 - 9 MAKING COPIES Adjusting co ntrast You c an adjus t the copy contr ast to help an im age l ook sha rpe r an d mo re v ivid . 1 Press ( Co py ) to il luminate it in gree n. 2 Load yo ur d ocu men t. 3 Use t he dia l pad to e nter th e nu mbe r of copi es y ou wa nt (u p to 99 ). 4 Press Op tions and ▲ or ▼ to se le ct Co nt rast . Press Men[...]

MAKING COPIES 9 - 10 Ma king N in 1 copies (Page Lay out) You can r edu ce the am ount of co pies by us ing the N in 1 co py fea tu re. Thi s al lows you to copy tw o or f our page s o n one pa ge , which allows you to sa ve paper. 1 Press ( Copy ) t o illuminate it i n green. 2 Load your doc um ent. 3 Use t he d ial p a d to e nter the numbe r of [...]

9 - 1 1 M AKING COPIES Pl ac e docu men t f ace down in the di rection shown bel ow. 2 in 1 (P ) 2 in 1 (L) 4 in 1 (P ) 4 in 1 (L)[...]

MAKING COPIES 9 - 12 Changing the default copy se ttings You c an sav e the copy set ti ngs you us e mo st ofte n by set ti ng th em as d ef aul t. T he se set t ing s wi ll r ema in unti l yo u ch an ge th em ag ain . Incr ea sing copy s peed or q u ality 1 Pres s Menu/Set , 3 , 1 . 2 Pres s ▲ or ▼ to select Norm al , Best or Fa st . Pres s Me[...]

9 - 1 3 M AKING COPIES A djust ing co lor s aturat io n 1 Press Men u/ Set , 3 , 4 . 2 Press ▲ or ▼ to se lect Re d , Gree n or Blue . Press Men u/ Set . 3 Press ▲ to increase the co l or satur ation . — OR — Press ▼ to de crease the colo r sat uration. Press Men u/ Set . 4 Re turn to St ep 2 to se lect the n ext co lor. — OR — Pres[...]

MAKING COPIES 9 - 14 Legal l imitations Color re productions of certain documents are illegal and may result in e ither criminal or civil l iability. Th is memo randum i s int ended to b e a gui de r ath er t ha n a comp let e lis ti ng of ever y p oss ibl e pro hi bit ion . In cas e o f dou bt , we su gges t th at you c h eck w ith co uns el as to[...]

10 - 1 W ALK-UP PHOT OCAPTURE CENT ER ™ (MFC-3340CN ONLY) 10 Introduction Ev en if yo ur ma ch ine is n ot c on nect ed to y our co mpu t er, you c an pri nt ph otos dir ectl y from the di gital c ame ra med ia. Y our Broth er m achi ne i nc lud es fi ve me di a dri ves (s lot s) fo r us e wi th pop ula r di gi tal ca mer a med ia: Com pact Fl as[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MF C-3340CN ONLY) 10 - 2 Pho toCaptu re Ce nter ™ r equir ement s To av oid err or co nditi ons, please reme mber : ■ Th e DPOF fi le on the m edia card mu st be i n a val id f ormat . (See DPOF printing on page 1 0-8 .) ■ The im age f il e ext e nsio n mus t be .J PG ( Oth er im age fi l e extensions .JPEG, .[...]

10 - 3 W ALK-UP PHOT OCAPTURE CENT ER ™ (MFC-3340CN ONLY) Getting starte d Fir ml y in ser t t he c ar d in to the ap pr opr iat e s lo t. Phot o Capt ur e key lights: ■ Phot oC ap tu re light i s ON , the media ca rd is inserted properly. ■ Phot oC ap tu re lig ht is OFF, t he me dia car d is n ot pr ope rly inse rted. ■ Phot oC ap tu re l[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MF C-3340CN ONLY) 10 - 4 The steps below give a brief outline of the Direct Printing fe atur e. P l ease se e the r emai ni ng p age s of th is c hap ter fo r m ore detailed instruc t ions. 1 In sert the media card firml y into the media drive (slot ). When you insert your m edia ca rd into t he pr oper slot , the L[...]

10 - 5 W ALK-UP PHOT OCAPTURE CENT ER ™ (MFC-3340CN ONLY) Printing t he Index (Thum bnails) Th e P hoto Cap tu re Cent er ™ as sign s num ber s for i m ages (suc h a s No.1, N o.2 , No .3, a nd so on). It do es no t re cogn iz e a ny ot her num ber s or f ile n ame s t hat yo ur d ig ita l c am era or PC h ave us ed t o id en ti fy t he pi ctu [...]

WALK-UP PHOTOCAPTURE CENTER ™ (MF C-3340CN ONLY) 10 - 6 Pr in ti n g im a ge s Befor e yo u can prin t an i ndiv id ual imag e, yo u hav e to k now th e i mag e num ber . 1 Ma ke s ure y ou ha ve in sert ed t he m edi a ca rd. Press Phot oCa ptu re . (S ee pag e 10-3 .) 2 Press ▲ or ▼ to choose Prin t Im ages . Press Men u/ Set . 3 Use t h e [...]

10 - 7 W ALK-UP PHOT OCAPTURE CENT ER ™ (MFC-3340CN ONLY) Paper Type & P aper Size 5 Press ▲ or ▼ to sele ct the type of pa per y ou a re usi ng, Lett er G loss y , 4"x 6 " Gl os sy , 5" x 7" Glo ssy , A4 Gl ossy , Le tter Pl ai n , A4 Plai n , Letter I nk jet , A4 In kjet or 4"x 6" Ink jet . Press Men u/ Set[...]

WALK-UP PHOTOCAPTURE CENTER ™ (MF C-3340CN ONLY) 10 - 8 DPO F pr inti ng DPO F st ands for Dig ital Pr int Orde r For mat. Major Dig ital Camera manufactur ers (Cano n I n c., Eastman Kodak Company, Fuji Photo Film Co. Ltd. , Matsushita E lectric Industri al Co. Lt d. an d Sony Corp orati o n .) cr eate d this st and ard to m ake it eas ier to pr[...]

10 - 9 W ALK-UP PHOT OCAPTURE CENT ER ™ (MFC-3340CN ONLY) Ch angi ng th e de fa ult se tt ings You c a n save the Ph otoC apt ur e Cen te r ™ sett ing s yo u use mos t of te n by setting them as default . Th ese settings will rem ain until you ch ange the m ag ain . Incre asing p rint speed or qualit y 1 Pres s Menu/Set , 4 , 1 . 2 Pres s ▲ o[...]

WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-3340C N ONLY) 10 - 10 Ad jus tin g b rig ht nes s 1 Pres s Menu/Set , 4 , 3 . 2 Pres s ▲ to ma ke a lig hter prin t. — OR — Pres s ▼ to ma k e a dar ker pr in t. Pres s Menu/Set . 3 Pres s Stop /Exi t . Adj usting contr ast You can cho ose the contra s t setting . More contrast will make an im age l o o[...]

10 - 11 W ALK-UP PHOTOCAPTURE CENTER ™ (MFC-3340CN O NLY) 3 Press ▲ or ▼ to se lect Wh ite Ba lan ce , Shar pness or Colo r De ns ity . Press Men u/ Set . 4 Press ▲ or ▼ to a d ju st the degre e of the sett i ng. Press Men u/ Set . 5 Press Stop /Ex it . ■ Whi te B al an ce This s ettin g ad justs the hue of th e wh ite areas of an imag [...]

WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-3340C N ONLY) 10 - 12 Cr op pin g If y our phot o is too lo ng or wid e to fi t the avai l abl e spa ce on yo ur selected layout, part of the image will be automatically cropped. The def aul t s ett ing is C ro pping :O n . If yo u wan t to p rint the wh ole im age, turn this sett i ng to Off . 1 Pres s Menu/Se[...]

10 - 13 W ALK-UP PHOTOCAPTURE CENTER ™ (MFC-3340CN O NLY) Unde rsta ndin g the Er ror M ess ag es On ce you a re f amil i ar wit h the ty p es of err ors tha t can oc cur whi le you ’re us in g the P hoto Cap ture Cen ter ™ , you can ea si ly i de ntif y and trou blesho ot an y di fficul ties. W hen an er ror m es sag e ap pear s o n the LCD [...]

WALK-UP PHOTOCAPTURE CENTER ™ ( MFC-3340C N ONLY) 10 - 14 Using Photo C apture C enter ™ from your PC You c an a cc ess the m edi a car d th at is in t he m edi a dr ive ( slo t) o f t he ma chi ne fr om you r PC . (See Using th e Phot oC apt ure C e nter ™ from yo ur PC on pa ge 6-1 in Software User’s G u ide on the CD-ROM or Us ing th e P[...]

11 - 1 I MPORTANT INFORMATION 11 Stand ard te lep hone a nd FCC Not ice s Th es e noti ces are in e ffect on m od els sold and us ed in th e U nited Sta tes o nly. This equipment is hearing-aid compatible. (FAX-1840C and FAX-1940CN only) When programmi ng emerge ncy n umbers or making test calls to emergency numbers : ■ Re mai n on the l in e an [...]

IMPORT ANT INFORM ATION 11 - 2 If this equ i pm ent c auses ha rm to the t eleph one ne twork, the tel eph on e com pan y wil l n oti fy you i n adv a nce that te mpo rary di sco nti nua nc e of s er vi ce may be r eq uir ed. But if ad van c e noti ce isn’t practical, the te lepho ne company will notify the cust omer as soo n as pos si ble . Al s[...]

11 - 3 I MPORTANT INFORMATION WARNI NG This machine has been certified to comply wi th FCC standards, which are applied to the USA only. A g rounded plug should be plug ged into a grounded AC power outlet af ter checking t he rating of the loc al power supply for the machine to operate properly and safely. Feder al Comm unic ati ons Commi ssi on (F[...]

IMPORT ANT INFORM ATION 11 - 4 Import ant Cha ng es or modi fi ca ti on s not expr es sl y app ro ved b y Br oth er Indu stries , Ltd. could void the us er’s auth orit y to opera te th e equi pm ent . Indu st ry Ca na da Co mpli an ce S tatem en t (Ca nad a o nly) This Class B digital apparatus complies with Can adian ICES-003. Ce t appar eil nu [...]

11 - 5 I MPORTANT INFORMATION Inte rnati onal E NER GY S TA R ® Co mplia nc e St atem en t Th e p urp ose o f the In te rn ati onal E NERGY S TA R ® Progra m is to prom ote the de velopm ent and po pular izat ion of ene r g y-ef ficien t o ffi ce eq uip men t. As an E NE RGY S TAR ® Pa rtne r, Br ot he r Ind us tr ie s, Ltd. h as d et er mine d [...]

IMPORT ANT INFORM ATION 11 - 6 Imp orta nt sa fe ty in stru ct ions 1 R ead al l o f the se i nst ru ctio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the product. 4 U npl ug th is pr odu c t fr om th e wall ou tl et be for e cl ean in g. Do not us e liq uid or ae ro sol clea ne rs . Use a dam p clot h [...]

11 - 7 I MPORTANT INFORMATION 12 Do not p lace a nythi ng in fr ont of the mach ine th at will block re cei ve d fa xes . D o no t pl ace any thi ng i n t he pa th of r ece i ved faxes . 13 Wai t un til p ages have exite d th e ma chin e be fore p icking them up. 14 Ne ver pu sh obje cts of a ny k ind in to this pr oduc t thro ugh c abin et slot s [...]

IMPORT ANT INFORM ATION 11 - 8 Tr adem ark s The Br othe r l ogo is a r eg iste red t rad ema rk o f Br oth er In du stri es , Lt d. Br othe r is a reg is tere d t rad ema rk of Bro t her Indu s tri es, L td. Mu lti -Fu nc ti on L in k is a re gis ter ed tr ad ema rk of B rothe r I nt er nati ona l Corporatio n. © 200 4 B rot her Indu st ri es, Lt[...]

12 - 1 T ROUBLESHO OTING AND ROUT INE MAIN TENANCE 12 Troubleshoo ting Error me s sag es As wit h an y so ph isti ca t ed off ic e pr oduc t, err or s may occ ur . If thi s h appe ns , y ou r ma ch in e id en ti fie s t he pro ble m an d d ispl ays an err or mess age. The most co mmon error messa ges are shown be low. You c an co rrec t mos t pr ob[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 2 Docu men t Ja m The document s canned fr om ADF w as longe r than ab out 35. 4 inc hes. Se e Using th e auto matic do cument fe eder (ADF) on page 1-8. The documen t is ja mmed in th e mac hi ne. Se e Doc ument Jam on pa ge 12-5 DR M ode i n Use The machin e is set to Di stinctive R ing mode. Y ou can[...]

12 - 3 T ROUBLESHO OTING AND ROUT INE MAIN TENANCE No Pa per Fed The m achine i s out of p aper. Add p aper, and then p ress Black Start or Color Start . The pa per is ja mmed in the machi ne. See P rinter j am or pa per jam on pa ge 12-6 . No Respo nse/ Bus y The nu mber y ou diale d does no t answer or is bus y. Ver ify the number a nd try agai n[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 4 Unab le to Chan ge Unab le to Clea n Unab le to Init . Unab le to Prin t Unab le to Scan The machin e has a me chanic al pr obl em. — OR — A for eign ob stacle , such as a c lip or rip ped pa per, is in the m achine . Close the document sup port and the documen t tray . Open the top cove r and rem[...]

12 - 5 T ROUBLESHO OTING AND ROUT INE MAIN TENANCE Do cum ent J am If the document is jammed, f ollow the steps b elo w. Documen t is jam med inside the fr ont o f the mach in e. 1 Rem ov e any pa per fro m th e AD F th at i s not jam me d. 2 Pul l t he j amme d do cum ent ou t tow ar d the fro nt of th e ma c hin e. 3 Press St op/E xit .[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 6 Print er ja m or p aper jam Rem ov e t he jam med p aper dep en din g on wh ere it i s jam m ed i n t he machin e. Pape r is jammed inside the paper tray 1 Pul l th e pa per tr ay ou t of the mac hin e. 2 Slow ly pu ll out t he jamm ed pap er to re mov e it. Pa per T ray Jam m ed pa pe r[...]

12 - 7 T ROUBLESHO OTING AND ROUT INE MAIN TENANCE Paper is jam med i nside the m achine 1 Re move the ja m cl ear cov er. Pul l th e ja mmed paper out of the machin e. 2 Re-insert the jam clea r cover. 3 If y ou c an n ot pul l out t he ja mme d pa per, clo se t he d ocum ent sup po rt and t he do c ume nt tr ay an d lif t t he ope n c ove r to th[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 8 5 Close the top co ver.[...]

12 - 9 T ROUBLESHO OTING AND ROUT INE MAIN TENANCE If yo u are ha vin g diffi cul ty wit h your mac hine If yo u th i nk the re is a prob lem w ith yo ur ma chin e, ch eck the ch art be l ow an d fol lo w th e tr oubl es ho oti ng ti ps . The Bro ther Sol uti ons C ente r offe rs th e late st FAQs an d trou blesho oting tips . Visit u s at http ://[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 10 Print ing (Contin ued) Smudged s tain at th e top center of the pr inted page. Make s ure the paper is not too thic k or not c urled . (See Abo ut pap er on page 1- 10.) Printing a ppears dirty or ink see ms t o run. Mak e sure yo u are us ing the p roper types of paper. (Se e About pa per on page 1-[...]

12 - 11 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE Printi ng Received Faxe s (Conti nued) Recei ved color fax prints only in bl ack and white. Re place th e color ink c artridge s that ar e empty or nearly empty, a nd then as k the oth er per son to s end the color fax again. (S ee Repl acing the in k cartri dges on page 12 -25.) C heck that Fa x [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 12 Handling Inco ming Calls The machine ‘He ars’ Voice as CNG Tone. If your mac hine is set to Eas y Receive ON, it is mo re sensi tive to sounds . Your machin e may mistaken ly interpr et certain vo ices or music on the li ne as a c alling fax machi ne an d respond wi th fax r eceiving tones. Dea c[...]

12 - 13 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE PhotoCa ptur e Center ™ Dif ficu lties (MF C-3340 CN onl y) Rem ovable D isk does n ot work properly . a ) Hav e you in stalle d the Win dows ® 2000 update? If not, do th e fol lowing: 1. Disconne ct th e USB c able. 2. Instal l the Wi ndows ® 2000 updat e. Pl ease see the Qu ick Setup Guide .[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 14 Com patibilit y If y ou are h avin g di ff ic ul ty s endi ng or re cei vin g a f ax du e to poss ib le int erfer enc e on the ph one li ne, we reco mmend t hat yo u adj ust the Equalization for co mpatibility with your phone line. The machine adj u sts th e mo de m spee d f or f ax op era ti on s. 1[...]

12 - 15 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE How to imp r ove p r int qua lity Cle ani ng the pri nt he ad To ensure goo d print quality, the machine will regularly clea n the pr in t hea d. Yo u can st ar t t he cle an ing pro c ess m anual l y if ne ed ed . C lea n the pr i nt he ad and i n k ca rtr i dges if you ge t a hor izo nt al line [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 16 Ch eckin g th e p rint qua lit y If fa de d or st re ake d c ol ors and t ext a ppear s on you r o ut put , som e of the nozz les may be cl ogg ed. Y ou ca n ch eck thi s by print ing th e Pri nt Qua li ty Ch ec k Sh ee t and l o okin g at the n oz zle c he ck p att ern . 1 Pres s Ink . 2 Pres s ▲ [...]

12 - 17 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE 8 Press 2 ( No ) for bl ack or t hree colors with a problem. Th e LCD sh ows: Press 1 ( Ye s ). The mac hi ne wi ll sta rt cl ean ing th e pr int he ad. 9 Aft er cl eani n g is f ini sh ed , pre ss Co lor Start . The machine will st art pri nt ing th e Pr int Qual i ty Che c k She et agai n a nd t[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 18 Che cki ng the printi ng ali gnmen t You s ho ul d rar ely ne ed to adju s t the prin t ing alig nme nt how ever , i f afte r tr anspor ting t he mach ine yo ur pri nted text b e com e s blurre d or ima ge s bec om e fade d t hen ad j ust me nt may ne ed to b e mad e. 1 Pres s Ink . 2 Pres s ▲ or ?[...]

12 - 19 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE Check ing the ink volume You ca n check the in k that is l eft in the car tridg e. 1 Press Ink . 2 Press ▲ or ▼ to se lect In k Volu me . Press Men u/ Set . 3 Press ▲ or ▼ to select t he color you want to check. The LCD shows th e ink vo lume. 4 Press Stop /Ex it . (MFC - 3240C a nd MFC - [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 20 Pac king an d sh ip ping the m a chin e When ev er you t ra nsp ort the mac hi ne, us e th e p ack ing ma teri a ls th at came wi th y our machi ne . I f you do not pa ck the mac hi ne p rop erl y, you cou ld void your warranty. Caution It is impo rtant to al low the ma chine to ‘pa r k’ the prin[...]

12 - 21 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE 4 Close the top cover . 5 Unplug the machine from the telepho ne wall jack a nd re move the te lep hone l in e cor d f rom ma chi ne. 6 Unp lu g th e ma chi ne f rom t he A C po wer o ut let. 7 Un plug t he US B ca ble or LA N cab le from the machi n e , if it is co nnec ted . 8 If your m ach ine [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 22 10 Pac k t he prin t ed mat eri al s in th e or igin al ca rton as sho wn be low . D o no t pac k th e use d ink car tr idg es in t he ca rt on. 11 C lose t he cart on . If you a re r etu rn ing yo ur ma chi ne t o Br othe r as pa rt of t he Exchange S ervice, pack on ly th e mach ine. K e ep all sep[...]

12 - 23 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE Routine maintena nce Cleani ng the Scann er U npl ug the m ac hin e, c lo se t he do cumen t sup por t a nd t he docu men t tr ay and then ope n t he top c over . Cl ean th e fl at whit e p lat e and t he gl a ss st rip belo w th e ba r wi th is op ro pyl al co hol on a l int -f re e clot h. Glass[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 24 Cl eani ng th e mach in e Pr inte r Pla ten WARNI NG ■ B e s ure to un plu g the ma chin e from t he AC pow e r out let befor e cle aning the pr inter pl aten. ■ Be care fu l no t t o tou ch the pa pe r fe ed sta r w heel s an d en cod er film. ■ When yo u w ant t o clea n y our mac hi ne pri n[...]

12 - 25 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE Repla cing th e ink ca rtridge s Your machi ne is equip ped w ith an ink do t cou nter th at a utom ati call y m oni to rs th e in k le vel in each co lor ca rtr id ge. Wh en the coun te r dete cts an i nk ca rtrid ge is running out of ink, the machine will notif y yo u wi th a mes sag e on t he L[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 26 5 Remove t he cartridge covers. 6 Eac h c o lor has it s own c o rrec t po s iti on . K eep th e in k ca rt ri dge i n an u pri ght po s it ion wh en y ou i nse rt it int o slo t. Pres s dow n on th e ink car tr idg e un ti l th e ho ok s na ps ov er it. D o no t tou ch th e a rea show n i n the i ll[...]

12 - 27 T ROUBLESHOOT ING A ND ROUTINE MAINT ENANCE 7 If y ou r epl ace d an i nk c artr i dge w hile Ne ar Em pt y was di spl aye d on t he LC D, th e LC D ma y ask y ou to ve rif y tha t it was a br and n ew on e. E xamp le: Did You Ch ange Blck ? 1.Y es 2.No . For each new c art rid ge y ou i nst alle d, pres s 1 on the dial pad to au tomatica l[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 28 Caution ■ Do no t re mov e in k car tr idg es i f you do not ne ed to rep l ace the m. If yo u do so, it m ay re duce the in k quantity an d the ma chine will not k n ow t he quan t it y of in k le f t in t he c art ri dge . ■ Do not touch the cartri dge insert ion sl ot s. I f you do so , the i [...]

A - 1 APPENDIX A A Setting up te lephone s ervices Your machine supports the Caller ID and Distinctive Ring subscriber tele phon e ser vic es th at so me tel eph one comp ani es offer . D istinc tive Ring Br oth er us es th e t er m ‘D isti nc t ive R ing ’ bu t d if fer ent tel ep hon e co mpa nie s hav e othe r nam es for this ser vic e such [...]

APPENDIX A A - 2 Wha t does Br other ’s ‘ Distin ctive R ing’ do? The Bro ther m achi ne h as a D ist inc ti ve Ri n g fea tu re tha t allo ws y ou to us e yo ur m ac hin e to t ak e ful l a dva nt age of th e tel eph on e comp an y’ s Di st in cti ve R i ng s er vic e. T he ne w p ho ne n umb er on yo ur line can j ust receive faxes. Do yo[...]

A - 3 APPENDIX A Befor e you choose the ri ng pat tern t o reg ister You c an on ly regi st er one Di st inc tiv e Rin g patt er n w ith th e m achi ne. Som e r in g pat t ern s ca nnot be reg ist ere d. The ring pa tte rns bel o w are sup por ted by yo ur Brot her ma chin e. Re gist er the one yo ur tele pho ne company g i v es you. ■ The machin[...]

APPENDIX A A - 4 Reg iste ring the Dist incti ve Ri ng patte rn Very imp ortant ! Afte r you have set t he Disti nctive R ing featu re to ON, the re ceive mo de is set to Manu al automatically. Un less you h ave a TAD or Voice Mail set up on the Distinctive Ring number, Manu al mode me ans y ou mus t ans we r all the voi ce cal ls yo ur self . You [...]

A - 5 APPENDIX A Caller ID Af te r a fe w ri ngs , th e LCD s ho ws the tel ep hon e num ber of yo ur c alle r ( and nam e, if av ai lab le). On ce you pi ck up the han dset , t he Ca lle r ID i nfor m ati on di sa ppe ar s fro m th e LCD , bu t the call in fo rma ti on rema ins stored in the Caller ID memory. ■ You will see the fi rst 16 charact[...]

APPENDIX A A - 6 View ing Caller ID Lis t Ca ller ID me mory st ores infor matio n fo r up to thi rty ca lls. When the thirty-fir st call comes in, info r mation about the first call is er as ed. You can scro ll thr oug h Cal l er I D inf orm at ion to r evie w tho s e call s ma de to your ma chine. 1 Pres s Menu/Set , 2 , 0 , 3 . 2 Pres s ▲ or ?[...]

A - 7 APPENDIX A Advanc ed receiv ing operati ons Opera tion f rom exte nsion te lephon es If you a ns wer a fa x ca ll on an e xt ens io n te le pho ne, or an ex ter nal telephone in the EXT. jack of the machine, you can m ake your machine ta ke the call by u sing the Fax Receive Co de. When you pres s th e Fax Re ce ive C ode 51 , t he ma chine s[...]

APPENDIX A A - 8 Fax/ Te l mo de when p ower key i s O n When the machine is in Fax/Tel mode, it will use the F/T Ring Time (p seud o/d oub le -ri ngi ng) to al ert you to p ick up a voi c e call . If you a re at an e xtens io n pho ne, y ou’l l ne ed to lift the ha ndset duri ng the F/T Ring Tim e and t he n pr ess # 51 be twe en t he ps eudo / [...]

A - 9 APPENDIX A Usi ng a co rdle ss exte rnal hand set If yo ur cord less t eleph one is co nnect ed to the EX T. ja ck o n the machine and y ou typically car ry the cordle ss handset el sewhere, it is eas ier to answe r ca lls dur ing the Ri ng De lay . Chan ging the remot e cod es Remote C od es might no t work with some teleph one system s. The[...]

APPENDIX A A - 10 Connectin g an extern al device to your machin e Con necti ng an ex terna l tele phone You c an conn ect a sep ara t e tel epho ne (or t el eph one an s wer ing dev ice ) di rect ly to yo ur ma chin e as show n in the diagr am bel ow. Co nnect t he tel ephon e line cord to th e jack la beled EXT. in the ba ck of t he ma chi ne. Wh[...]

A - 11 APPENDI X A C onne ctin g a n ext ern al t eleph o ne an sw erin g de vice (TAD) Seq uenc e You m ay ch oose to co nnect an add ition al ans weri ng d evice . H oweve r, when you h av e an exter na l TAD on the same te lepho ne l ine as th e mac h ine , the TAD ans wer s a ll c alls an d the mac hin e “list ens” for fax calling (CNG) ton[...]

APPENDIX A A - 12 When yo u are usin g a TAD , t he LC D show s T el ephon e (MFC - 3240C a nd MFC - 3340 CN onl y) o r Ext. Te l in U se (FA X- 184 0C a nd FA X-1 940C N o nly ). Co nn ect i ons Th e ex terna l TAD m us t be p lug ged i nto the bac k of the m achi ne, i nto the ja ck lab ele d E XT. You r m ac hi ne c an not w ork pr oper l y if y[...]

A - 13 APPENDI X A 3 Se t yo ur e xte rn al TA D to fo ur ri ng s o r les s. (The ma ch ine ’s Rin g Delay setting does not apply.) 4 Re cord the o utgo ing mes sage on yo ur e xtern al TAD . 5 Set the TA D to a n swe r call s. 6 For FAX- 19 40C N, s et t he Re c eive Mode to Manu al . (See Ch oo sing th e Rec ei ve Mo de o n pa ge 4- 3.) — OR [...]

APPENDIX A A - 14 Spe cial l ine con sider atio ns Ro ll o v er phon e lin e s A ro ll ov er phon e s yste m i s a gro up o f t wo o r more se para te tel eph on e lin es that pa ss in com in g call s to e ach o th er if they a re bus y. T he ca lls are usua ll y pas se d dow n or “roll ed ov e r” t o the ne x t ava ila bl e p ho ne li ne in a [...]

A - 15 APPENDI X A Conv erting tele phon e wall outlet s Th er e a re t hr ee w ays to c o nve rt to an R J11 ja ck. Th e f irs t t wo w ay s may r equi re a ssi sta nce fr om th e t eleph one comp any. You ca n change the wall outlet s from on e RJ14 ja ck to two RJ1 1 jacks. Or, yo u ca n h ave an RJ 11 w all o ut le t i nst alle d a nd slav e or[...]

APPENDIX A A - 16 Install ing machin e, exter n al two-lin e TAD a nd two-lin e te leph one When yo u are inst al li ng an e xte rna l tw o- lin e t ele phon e an sw eri ng dev ice (TAD) and a two - li ne teleph one, your ma chin e mus t be isol at ed on o ne lin e a t bot h t he wa ll jac k an d at the TAD . Th e most comm on c o nnec ti on is t o[...]

A - 17 APPENDI X A Mu lti -line co nn ectio ns (P BX) Most offices use a central telephone system. While it is ofte n relatively simp l e to con nect the m achine to a key syst em or a PBX (Private Branc h Exchange ), we sugg e st th a t you contact the company th at installed yo ur telephon e system and a sk them to co nn ect th e mach ine fo r y [...]

APPENDIX B B - 1 B On- s cr een pr og ra m min g Your m achin e is de sign ed to b e ea sy to us e wit h LCD o n-s cr een pro gram m in g usi ng t he na viga tion ke ys. User -fri endl y p rog ram mi ng hel p s you ta k e ful l a dvan t age of all t he menu sel ect io ns y our mac hine has to of fer. Si nce y our pr og ram m ing is done on the LCD,[...]

B - 2 APPENDIX B Naviga tion keys You c an acces s the m enu mode by pr ess ing Me nu/Set . When you enter the me nu, t he L CD scr olls . Pres s 1 for G eneral Setu p menu — OR — Pres s 2 for Fax me nu — OR — Pres s 3 fo r C opy menu Pres s 0 for I nitial Setup You ca n scr ol l more quic kly thr oug h ea ch men u le ve l by pr es sing th [...]

APPENDIX B B - 3 Main Me nu Submenu Menu Select ions Opt ions Description s Page 1 . Ge nera l Setu p 1 . Mo de T imer — 5 Mins 2 Mins 1 Min 30 Se cs (Defa ult for MFC-324 0C, MFC-3340CN) 0 Sec (Defa ult for FA X-1840C, MFC-1940CN) Off Sets the time to ret u rn to Fa x mod e . 2-3 2 . Pa per Ty pe — Plain Inkj et Glos sy Tran sprn cy Sets the t[...]

B - 4 APPENDIX B 1 . Gene ra l Setu p (Conti nued) 4 . Volu me (Cont inue d) 5 . Vo lume Ampl ify (FAX-1840C , FAX-194 0CN only) On ( Perma ne nt / Temp or ar y ) Off For the heari ng-impair ed, you c an set the volum e to the On settin g on a perma nent o r tempor ary ba sis. 2-9 5 . Auto Dayl ight — On Off Chan ges for D aylight Savi ngs Time a[...]

APPENDIX B B - 5 2 . Fa x (Contin ued) 1 . Se tup Rece iv e (In Fax mode only) (Conti nued) 4 . Remo te Code On ( 51, #51 ) Off You can answer a ll calls at an extens ion or external phone and use codes t o turn the machi ne on or off. You can person alize these co des. A-9 5 . Auto Red uct io n On Off Reduces the size of in coming fa xes. 4-10 6 .[...]

B - 6 APPENDIX B 2 . Fax (Conti nued) 3 . Set Quic k-Di al 1 . On e-To uch Dial Store s One-Touc h Dial n umbers , so yo u can di al by p ressing one key (and Start). 5-1 2 . Sp eed- Dia l — St ores Speed -Dial number s, so you c an dial b y press ing only a few keys (and St art ). 5-2 3 . Se tup Grou ps — Set s up a Gr oup number for Broa dcas[...]

APPENDIX B B - 7 2 . Fa x (Contin ued) 7 . Se tup Ms g Ctr (FAX-1940 CN only) 1 . OGM Msg Ct r OGM F/T OG M Play/Re cord or erase the outgoin g messag e. 7-2 2 . ICM Max .Ti me 180 120 60 30 Select the maximum length of i ncomin g messag es. 7-6 3 . ICM Rec .Mo ni tr On Off Allows you to turn the spe ake r v olu me for voice mes sages a s they com [...]

B - 8 APPENDIX B 3 . Copy (Conti nued) 4 . Colo r Adju st 1 . Re d R: - + R: - + R: - + R: - + R: - + Adjust s the am ount of Re d in copies . 9-13 2 . Gr een G: - + G: - + G: - + G: - + G: - + Adjust s the am ount of Green i n copi es. 3 . Bl ue B: - + B: - + B: - + B: - + B: - + Adjust s the am ount of Blue in co pie s. 4 . P hotoCa pture (MFC- 3[...]

APPENDIX B B - 9 4 . Pho toCap ture (Contin ued) 5 . Tr ue2L ife On Off 1. White Balanc e - + - + - + - + - + Adjusts the h ue of the white ar eas. 10-10 2. Sharp nes s - + - + - + - + - + Enhance s the detai l of the imag e. 3. Color Densit y - + - + - + - + - + Adjusts the total amount of c olor in the image. 6 . Cr oppi ng — On Off Crops th e [...]

B - 10 APPENDI X B 5 . LAN (MFC- 3340CN only ) 1 . Setu p TCP/ IP 1 . BO OT Meth od Auto Stat ic RARP BOOT P DHCP You c an choos e the BOOT method that best s uits you ne eds . See Network User’ s Gui de on t he CD-ROM 2 . IP Ad dre ss [000-25 5]. [000-25 5]. [000-25 5]. [000-25 5] Enter the IP add ress. 3 . Su bnet Mask [000-25 5]. [000-25 5]. [[...]

APPENDIX B B - 11 4 . Pr int Repo rts (MFC-324 0C only) 6 . Pr int Repo rts (MFC-334 0CN only) 1 . He lp L ist — — You can print th ese lists and rep orts. 8-3 2 . Qu ick- Dial —— 3 . Fa x Jour na l —— 4 . Tra nsmiss ion —— 5 . Us er Sett in gs —— 6 . Ne twor k Conf ig (MFC-3 340CN only) —— 0 . In itia l Setu p 1 . Re ceiv e[...]

B - 12 APPENDI X B Enteri ng Te xt When you are s ett ing ce rtai n m enu sele ctio ns, s uc h as the Stat i o n ID, yo u m ay ne ed to ty pe te xt into the ma chine. Most n u mb er ke ys have th ree or fou r lette r s pr inted a bove th em. Th e keys for 0 , # and do not ha ve pr i nted let ter s be cau se th ey ar e use d for spe ci al ch ar act [...]

APPENDIX B B - 13 Spec ial char acters a nd symbo ls Press , # or 0 , a nd the n pr es s or t o mov e the c urso r un de r the sp ecia l ch ara c te r or sy mbo l y ou wa nt. T he n pr ess Men u/ Se t to select it. Pr ess fo r (s pac e) ! " # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 f or É À È Ê Î Ç Ë [...]

G - 1 GLOSSARY G ADF ( automatic document feeder) The d ocum ent can b e plac ed in the ADF a nd sc anne d on e pa ge a t a ti me au toma tica lly. Auto R eduction Reduces the size of incoming faxes. Au tomatic fax trans mission S endi n g a fax with ou t pi cki ng up th e hands e t or pr es sing Speake r Pho ne (F AX- 19 40CN ), Ho ok/H old (FAX- [...]

GLOSSARY G - 2 Coding method Me th od of c od ing the i n for ma ti on co nt ai ne d in the docume nt. All fax mach ines must use a min imum standa rd of Mo dif ie d Huf fman (M H). Yo ur ma chi ne i s ca pabl e of gre at er compre ssion met hods, Mo difie d Rea d (MR ), Mo difie d Mo dified Read (MMR) an d JPEG, if the rece iving mach ine has the [...]

G - 3 GLOSSARY Fa x Re ce iv e Cod e Press this code ( 5 1 ) w hen y o u ans wer a fa x cal l on an ex te nsio n or ex ter nal phon e. Fax Storage You can st ore faxes in memory. Fax tones T he sign als se nt by sendi ng a nd rec eivi ng fa x ma chin es while communica ting informati on. Fax/Tel You can r ece iv e fax es an d te lep ho ne ca ll s. [...]

GLOSSARY G - 4 OCR (optical character recognition) (MFC- 3240C and MFC-3340CN only) The bu ndled Scan Soft ® Omni Pa ge ® softwa re app l ica tion c onver ts an i mag e of text t o t ext you c an edi t. One-Touch Keys on the mach ine’s control panel whe re you can st ore num ber s fo r easy di alin g. You c an st or e a sec o nd num ber on eac [...]

G - 5 GLOSSARY R esol uti on Th e n umb er of v ert ica l an d ho riz on tal lin es pe r i nch . Se e: St anda rd , F ine , Sup er F in e an d Phot o. Ring Delay T h e n umb er of r in gs be for e th e mac hi ne ans we rs in Fax O nl y , Fa x/Te l an d MC :Msg . Ctr . (FAX-1940C N only) mode. Ring Volume V o lu me sett i ng for the machin e’s rin[...]

GLOSSARY G - 6 Transmission Verifica tion Report A listi ng fo r ea ch tr ansmis sion, that shows it s date, t i me and n umber . True2Life ® ( MFC-3340CN only) Adjusts th e color in the im age f or bet te r pr int qual it y by i mpr ovi ng s ha rpnes s, whit e ba la nce a nd col or de ns ity . User Set tings A pr int ed rep ort t ha t sho ws the [...]

S - 1 SPECIFICATIONS S Product d escription Ge ner al Spe cificat ions Memor y Capa city 8 MB (FAX-18 40C and MFC-324 0C) 16 MB (FAX-19 40CN and MFC-334 0CN) Automa tic Document Feeder (ADF) Up to 20 pages Temperatu re: 6 8°F - 86°F ( 20°C - 30°C) Humidity: 50% - 70% Paper: 20 lb Le t ter (80 g/m 2 A4) si ze Paper Tr ay 100 Sheets 20 lb (80 g/m[...]

SPECIFICATIONS S - 2 Dim ensions Weight 11 l b (5 kg) Noise Operating: 42.5 to 51 dB * * It d epends on printi ng condi tions Tempe rature Operat i n g: Best Pr int Qualit y: 50°F - 95°F (5 - 35°C) 68° F - 9 1° F ( 2 0 - 33 ° C) Humidity Operatin g: Best Pr int Qualit y: 20 t o 80% (without condensa t ion) 20 t o 80% (without condensa t ion) [...]

S - 3 SPECIFICATIONS Print media Co py Paper Input Paper Tr ay ■ Paper typ e: Plain pape r , inkj et paper ( coated p aper), gloss y paper* 2 , tran sparencies * 1 * 2 and envel opes ■ Paper si ze: Letter, Le gal* 3 , Ex ecu tive, A4, A5, A6, JIS_B5, envelo pes (comme rcial No.10, DL, C5, Monar ch, JE4), Photo card, Ind ex card and Post car d. [...]

SPECIFICATIONS S - 4 PhotoC apture Center ™ (MFC-334 0CN only) Ava ilable Media CompactFl ash ® Version 1.0 (Mi cro driv e ™ is not compati ble) (Com pact I/O c ar d such as Com pact L AN ca rd and C ompact M odem card are not supported.) Smar tMedia ® ( 3.3V) (Not availab le for use wi th ID) Memory St ic k ® (Not av ailable for music data [...]

S - 5 SPECIFICATIONS Fax Compat ibil it y ITU-T Group 3 Coding Sy stem MH/MR/ MMR/JP EG Modem Sp eed Autom atic Fallback1 4400 bps (FAX-1 840C) 33600 bp s (FAX- 1920CN, M FC-3240 C and MFC-3 34CN) Document Siz e ADF W idth: 3.5" to 8.5" ADF Hei ght: 5" to 14" Scanning Width 8.2 in. Printing Width 8.03 in. Gray Scale 256 levels P[...]

SPECIFICATIONS S - 6 Scanner (MFC -3240C an d MFC- 3340CN only) Mem ory Transm ission Up to 480* 1 /400* 2 pages (FA X - 1940C N, MF C-3 340C N) Up to 300* 1 /250* 2 pages (FAX-184 0C) Up to 200* 1 /170* 2 pages (MFC-3240 C) Out of Paper Re ceptio n Up to 480 * 1 / 400* 2 pages (FA X - 1940C N, MF C-3 340C N) Up to 300* 1 /250* 2 pages (FAX-184 0C)[...]

S - 7 SPECIFICATIONS Printer For FAX- 18 40C and FAX- 19 40CN , y ou can do wnl oad th e Br othe r P ri nte r D riv er from th e B rot h er S olu ti ons Cen te r. Visi t u s at: Prin ter Drive r Window s ® 98 / 98 SE/Me/2000 Professiona l and XP driver supporti ng Brother Nati ve Com pr essi on mode and bi-dir ectional capabi lity Apple ® Mac i n[...]

SPECIFICATIONS S - 8 Inter faces Comp uter req uireme nts USB A Full-Speed USB 2.0 ca bl e th at is not l onger than 6 f eet (2.0 m)* * Y our mac hine has a F ull-Sp eed US B 2.0 inte rface. Th is inter face is c ompatibl e with Hi-S peed US B 2.0; howe ver, th e maxi mum data tr ansfer rate wi ll be 12 Mbits/s. T he mach ine can also be conne cted[...]

S - 9 SPECIFICATIONS Consum able item s In k The machine use s individua l Black, Y ellow, Cyan and Magenta in k cartridges th at are separ ate from the pri nt hea d assem bly. Service Life of In k Cart ridge Standar d Blac k - Approxima tely 500 pages at 5% cove rage High Yi eld Black - Approxim ately 900 pa ges at 5% cove rage Yellow, Cyan and M [...]

SPECIFICATIONS S - 10 Network (LAN) (FAX-1940CN and MFC-3340CN on ly) LAN You c an connec t your ma chine to a network for Netw ork Printing , Net wo r k Scan ning a nd PC Fax Sen d. Also included is Brother BRAdmin Prof essiona l Network Manag ement softw are. Suppo rt for Wi ndows ® 98/98SE/Me /2000/XP Mac OS ® 8.6 - 9.2, Mac OS ® X 10.2.4 or [...]

S - 11 SPECIFICATI ONS Optional External Wire less Print/Sc an Server (N C-22 00w) (MFC-3 240C and MFC-33 40CN on ly) NC-22 00w Ex ternal Wi re les s Pr int/ Sca n Server (Optional) Connec ting the o ptional External Wirel ess Prin t/Scan Ser ver (NC- 2200w) to your mac hine will allow you to print and scan over a wireless netwo rk. Netwo rk types [...]

INDEX I - 1 In dex A Access codes, st oring and di alin g ...... ....... ........ ....... .... 5-6 Ac cessor ies and sup p li es ... ....ii AD F ( aut omat ic do cu me nt fee d er ) ..... ....... ........ .... 1-8, 3-4 Answer ing machine (TAD ) ...A - 11 conne ctin g ..... ........... ......A -12 Auto matic fax recei ve ..... ........ .... 4-1 , 4-[...]

I - 2 I NDEX D Date a nd Tim e ...... ....... ....... 2 -1 D ela yed B atc h Tran smission ...... ....... ..... 3-16 Dialin g a pa use ...... ........... ........ ... 5 - 6 acces s codes a nd credit c ard num bers ...... ........ ... 5-6 auto mati c fax r edial .. ....... 3 -3 autom atic tran smission . ... 3 -5 Gro ups .... ........... ....... ...[...]

INDEX I - 3 can cel in g from memor y ..... ........ ....... .. 3-11 col or fax ...... ........ ....... .... 3-4 compatibility ........ ....... 1 2-14 cont r ast .... ....... ....... ........ 3-7 ent e r Fa x mode .. ....... .... 3-1 from memor y (Dual A ccess) ...... . 3-3, 3-9 ma nual ..... ....... ....... ........ 3-5 over seas ..... ........ ..[...]

I - 4 I NDEX Mode , enter ing Co py ....... ....... ....... ........... 9-1 Fa x ...... ........... ....... ........ ... 3-1 Sc an ... ....... ........ ....... ....... 1-4 M ult i-l ine c onn ec tion s (PB X) ... ....... ........ ....... ..... A-17 N Ne tw o rk Pr int in g See Software User’s Guide on t h e C D-R OM. ... ........... .. S canni ng[...]

INDEX I - 5 Programm ing yo ur ma chin e ...... ....... ....... B- 1, B-2 Q Qual ity key (c opying ) .. ........ 9-3 Qui ck-Di al ..... ....... ....... ........ 5-1 Access cod es and credit ca rd num bers setti ng up .... ........ ....... .... 5-6 Broa dc asting . ........ ....... .. 3-12 usi ng Gro ups ...... ....... .. 3-12 Grou p dial chan ging [...]

I - 6 I NDEX T TA D (t ele ph one an sw eri ng dev ice ) , ex tern al ... ....... ....... 4-1 , 4- 3, A- 11, A-16 conn ecting . ........ .. A-11, A-12 rece ive mode ..... ....... 4-1, 4 -3 reco rdin g OGM ..... ......... A-13 with two-lin e jack .. ........ . A-16 Temp orary c opy setti ngs .... 9-3 Text, enter ing ... ....... ........ . B-12 speci[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 Remote Retrieval Acc ess card (FAX-1940 CN only) If you plan to r etrie ve voic e o r fa x mes sages while aw ay fr om your machine, car rying the Re mote Retrieval Access Card printed b elow will serve as a convenient reminder of the retrieval procedures. Sim ply cut o ut th e c ard an d fold it to fit in your wa[...]

R - 2 Check Receiving Status Press 9 7 then for Fax messages , press 1 . Voice messages , press 2 . 1 long beep — Received message 3 short beeps — No messages Change Receive Mode Press 9 8 then for MC:Msg Ctr , press 1 . Fax/Tel , press 2 . Fax Only , press 3 . Exit Remote Retrieval Press 9 0 . Using Remote Access Code Dial your fax number from[...]

REMOTE RETRIEVAL ACCESS CARD R - 3 Remote Retrieval Acc ess card (FAX-1840C, MFC-3240C an d MFC-3340C N only) If yo u plan t o receive f ax messa ges while awa y from yo u r ma chine, carrying the Remote Re trieval Access Card printed below wi ll serve as a c onve nie nt remi nde r of t he r etri e val pr oc edur es . Sim ply cut out the c ard and [...]

R - 4 Press Menu/Set , 2 , 5 , 2 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage On , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine followed by . After the beep, hang up and wait. Er[...]

EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subj[...]

These machines are made for use in the USA and Canada only . W e cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a vailable in f oreign countr ies. Using USA or Canada models overseas is at [...]