Brother MFC-665CW manual

USER’S GU IDE MFC -440C N MFC -665C W MFC -845C W Vers i on D[...]

If yo u n eed to c all Cu stomer S ervice Ple ase com plete the fol lowin g inform ation for futu re refere nce: Model Number: MFC-440CN, MFC-665CW and MFC-845CW (Circ le y our model numbe r) Ser ial N umb er: 1 Da te of P u rch a se : P lac e o f P urc h as e: 1 The seria l number is on the back of the unit. Re tain this U ser' s Guide w ith [...]

i Brother nu mbers IMPORTANT For t echnical help, y ou must call t he coun try where you bought the machi ne. Calls must be made fr om w i thin that country. Re gist er yo ur pr odu ct By registering your produ c t wit h B rother Inter national Corporation , y ou will be r eco rded as the original own er of the product. Your re gistration with Brot[...]

ii Service Ce nter Locator ( USA only) For the location of a Br other authorized serv i ce center, call 1-80 0-284-4357. Service Center Locations (Canada only) For the location of a Br other authorized service center, call 1-877-BROTHER. Brot he r f ax ba ck syst e m (U SA on ly ) Brot her has insta lled an easy-t o-use fax back syst em, so you can[...]

iii Orde ring a cce ssori es an d su pplie s For best quality results use only ge nui ne Brother ac cessories, which are avail abl e at mos t Brother retailers. If yo u cannot find the acc essory y ou need a nd you have a Visa, MasterCard, Discover, or American Express credit card, you c an order accessories directly from Brother. (In the USA, you [...]

iv Not ice - D iscl aimer of Wa rranties (USA and Cana da) BROTHER' S LICEN SOR( S), AND T HEIR DIR ECTORS, O FFICERS, EM PL OYEES OR AGENT S (COLLECTIVELY BRO THER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS F O R A PARTICULAR P URP OSE, REGARDING [...]

v Brother ® One Y ear Li mited War rant y and Rep lace ment Ser vice (USA o nly) W ho i s co ve red :  This li mit ed wa rr anty (“ war rant y ”) i s gi ven only to t h e ori gi nal e nd- use/ re tai l p urc haser (ref er red to i n thi s w arran t y as “ Ori ginal Purc haser ”) of the ac comp anying pr oduct, consu m a bles and ac cess[...]

vi Br other ® One Y ear L imited Wa r r an t y and Repl acemen t S e rvice (USA on ly) dis cret ion. B rother res erve s the right to supply a refu rbishe d or remanuf actur ed replac ement Mach ine an d/or acc ompan y i ng Consum abl e and A ccesso ry It ems an d use refu rbi s h ed part s pr ovide d such repla cement p r o ducts conf orm to the [...]

vii BROTHER MULTIFUNCTION CENTE R/F ACS I M ILE MACHINE LIMITED WARRANT Y (Can ada on ly) Pursuant to this limited warranty of 1 y ear f rom t he date o f purchase for labour and parts, Brother International Co r p orat i on (Canada) Ltd. (“Brother”), or its Authorized Service Center s , will repair this MFC/Fa csimile ma chine free of cha r g [...]

viii Tab le of Con ten ts Se cti on I Ge ner al 1 Genera l In f ormation Usi ng th e docum e nt atio n ..... .... ..... ..... ....... ..... .... ..... ..... ..... .... ..... ..... ....... ..... .... ..... .. 2 Sy mbols an d conven tio ns used in th e d ocume ntati on ...... .... ..... ..... ..... .... ..... .. 2 Accessing the Software User’s Guid[...]

ix LCD disp l a y .. .... ..... ..... ..... .... ....... ..... ..... ..... .... ..... ..... ..... .... ....... ..... ..... ..... .... ..... .... 31 LCD Co ntrast ... ....... ..... ..... .... ..... ..... ..... .... ..... ....... ..... ..... .... ..... ..... ..... .... ..... .... 31 Sett ing th e backli ght bri ghtne ss... ........ .... ..... ..... .[...]

x 6 Recei vin g a Fax Receive modes ... . . . ...... . .... ........................................ ........................................... 46 Choosing the Receive Mo de .. ..................... .......................... . .... ................... 46 Usi ng re ceive m o d es ... ..... ..... ..... .... ....... ..... ..... ..... ....... ..... .[...]

xi Stori ng numbe rs ...... ..... ..... ..... .... ..... ..... ..... .... ....... ..... ..... ..... ....... .... ..... ..... ..... .... .. 66 Stor ing a pause .... ..... .... ..... ..... ....... ..... .... ..... ..... ..... .... ..... ..... ....... ..... .... ..... .... 66 Storing Speed-Dial numbers ............................... .................[...]

xii 12 Polling Pol ling overv i e w .. ..... .... ........ .... ..... ..... ....... ..... .... ..... ..... ..... .... ..... ..... ....... ..... .... ..... 89 Pol ling recei ve .... ..... .... ..... ..... ..... .... ....... ..... ..... ..... .... ..... ..... ..... .... ....... ..... ..... ..... .. 89 Se t u p t o re ceive pollin g .... . .. ....... [...]

xiii Adjusting Brightnes s, Contrast and Color ................... .......................... . .... .. 106 Cro pping . .... ..... ..... ..... .... ..... ....... ..... ..... .... ....... ..... ..... ..... .... ..... ..... ..... .... ....... 108 Bord erl ess prin ting .. ..... ..... ....... .... ..... ..... ....... ..... ..... .... ..... ..... .... [...]

xiv Phone line interference .................... ............................. ..................... .......... 143 Routine maintenanc e ... . ........... . ...... . ...... . ........... . ...... . ........... . ...... . ...... . ........... . .. 143 Repl a c ing t he in k cart ridges ... ..... .... ..... ..... ....... ..... ..... .... ..... ..... [...]

Section I Genera l I General Information 2 Loading documents and pa per 11 General setup 24 Security features 33[...]

2 1 Using the documen tation 1 Thank y ou for bu y ing a Brother m achine! Reading the docu m entation will help you make the mos t of your ma c h ine. Sy mbols and co nven tion s used in th e do cumen tati o n 1 The f ol l owing symb ols and conv entions are used throughou t t he doc umentation. Acce ssing the Softwar e User’s Gui de and N etwor[...]

General Informat i o n 3 1 c If the l anguage s cr e en appears, click your languag e. The CD-RO M main menu w ill appear. Note If this window does not appear, use W i ndow s ® Explorer t o run the setup.exe program from the root directory of the Brother CD-ROM . d Cli ck User’s Guide to vie w t he Software Us er’s G u i de and Netw ork User?[...]

Chapter 1 4 Viewing Doc umentation (For Macint osh ® ) 1 a Turn on your Macintosh ® . Ins er t the Brother CD-ROM i nt o your CD-ROM drive. T he following window will appear. b Double-click the Do cumentation icon. c Double-click your language folder. d Double-click the top page file to v i ew the Software User's Guide and Netwo rk User&apos[...]

General Informat i o n 5 1 Acces sing Brother Support (For Window s ® ) 1 You can fi nd a ll the c ontacts y ou will need , such as Web support (Brother S olutions Center), Cu s t omer Service and Brother Authorized S ervice Centers on page i and on the Brother CD-ROM.  Click B rot her S uppo rt on the main menu. The following screen will appea[...]

Chapter 1 6 Control panel over view 1 MFC-440 CN 1 MFC-665 CW 1 MFC-845 CW 1 12 98 12 13 1 2 11 1 0 9 8 12 1 2 11 1 0 9 8 13[...]

General Informat i o n 7 1 34 5 87 6 34 5 87 6 34 5 87 6[...]

Chapter 1 8 Note Most of the illustrations in t hi s Us er’ s Guide show the MFC-440CN. 1 Dia l Pad Use th ese key s to di al tel ephone an d fax numbers and as a keyb oard for enterin g infor mation into t he machi ne. (Canada onl y) The # key lets you temp orar ily switc h t h e dialing mode dur i ng a telephone c all from Puls e to Tone. 2 Fax[...]

General Informat i o n 9 1 8 LCD (liqui d crystal display) Displa ys m e ssages on the sc reen to help you set up and us e your m achine. Also, you ca n a djust the angl e of t he L CD displ ay by l i fting i t. 9I n k Lets you cl ean t he pr int head, che ck the print qualit y, and chec k t he available in k volume. 10 Fax Preview (MFC-665CW and M[...]

Chapter 1 10 Ba sic Op eratio ns 1 The f ol l owing steps show how t o chang e a setting i n the m ac hine. I n this ex ample the Mode Timer setting is changed f rom 2 m inutes to 30 seconds . a Pre ss Me nu . b Pre ss a or b to choose General Setup . c Pre ss OK . d Pre ss a or b to choose Mode Timer . e Pre ss OK . f Pre ss a or b to choose 30 Se[...]

11 2 2 Loading do cuments 2 You can send a fax, mak e cop ies, and scan from the AD F ( a ut omatic doc ument feeder) and f rom the scanner g l as s. Usin g th e ADF 2 The A DF can hold up to 10 pages and feeds each sheet indivi dual ly. U s e s t a ndard 20 lb (80 g/m 2 ) paper and always f an t h e pages before putting them in the ADF. Recommende[...]

Chapter 2 12 Us ing t he sc anne r gl ass 2 You can use t he scanner glass to fax, copy or scan pages of a book or one page at a time. Document Size s S upport ed 2 How to loa d documents 2 Note To use the scanner glass, the ADF m ust be empt y . a Lift t he do c um ent cover. b Using the document guidel i nes on the left, center the docum ent face[...]

Loading doc uments and paper 13 2 Accep table pap er and other media 2 The print quality can be affected by the type of paper you a r e using in the machine. To get the b est print quality f or the setting s you h ave c hos en, al ways set the Paper Type to match the type of paper you load. You can use plai n paper, i nkjet paper (coated paper), gl[...]

Chapter 2 14 Improper Setup DO NOT use the following kinds of paper: • Damaged, curle d, wrinkled, or irregularly shaped paper 1 0.08 i n. (2 mm) or longer • Extremely shin y or highly textured paper • Paper al ready printed on by a p rint e r • Paper that cannot be a r ranged uniformly when stacked • Paper made with a s hort grain Paper [...]

Loading doc uments and paper 15 2 Choo sing the ri ght me dia 2 Paper type a nd si ze for each operation 2 Paper T ype Pa pe r S iz e Usage Fax Copy Pho to Captur e Prin t er Cut She et Letter 8 1/2 × 11 i n. (2 16 × 279 mm) Yes Yes Yes Yes A4 8. 3 × 1 1 .7 in. (2 10 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 i n. (216 × 356 mm) Yes Yes – Y[...]

Chapter 2 16 Paper weight, thickness and capacity 2 1 Up to 50 s heets for Le gal s ize paper 20 lb (8 0 g/m 2 ). Up to 100 sheets of 2 0 lb (80 g/m 2 ) pap er. 2 F or Phot o 4 " × 6" a nd Ph oto L 3.5" × 5" paper , use t he ph oto by pas s tr ay (in U SA) or t he ph oto p aper tray ( in C ana da). (S ee Load ing ph oto pap er[...]

Loading doc uments and paper 17 2 Loading pa per and other media 2 Note To print on Photo (4" × 6") or Photo L (3.5" × 5") paper, s ee Loading ph oto paper o n page 21. a If the paper support flap is o pen, close i t , and th en pull th e paper tray c ompletely out of the mac hi ne. Lift the o utput paper t r ay cover (1). b P[...]

Chapter 2 18 d Gently put t he paper into the paper t ray print side dow n an d top edge firs t. Check that the paper is flat i n the tr a y . Note When yo u use Lega l size pape r, press and ho ld the universal guide r elease button as you slide out the front of the paper t ray. e Gently adjust t he paper side guides wit h both han ds to the paper[...]

Loading doc uments and paper 19 2 g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull ou t the pap er support (1) unt i l it clicks and unfold the paper support fl ap (2 ). Note Do no t use the paper s upport flap for Legal paper. Lo ading env elopes and p ost car ds 2 About envel ope s 2  Use [...]

Chapter 2 20 How to loa d e nv elopes and post c a rds 2 a Before loading, press the corners and sides o f the envel opes or post cards to make them as flat as possible. Note If the envelopes or post cards a r e ‘doub le- feedin g’ , put one envelope in the paper tray at a time. b Put the envelo pes or post cards into the paper tray with the ad[...]

Loading doc uments and paper 21 2 Loadi ng pho to pa per 2 Note In Canada , the phot o byp ass t ray is called th e phot o pape r tra y . Use the photo by pass tray, wh ich has been assem bl ed on the top of the out put paper tray cover, t o print on pho to 4" × 6" and ph oto L 3. 5" × 5" size paper. When you use the photo byp[...]

Chapter 2 22 Remo ving s mall pr intout s fro m the mach ine 2 When the m achine ej ec ts small pape r ont o the o ut pu t paper tray you ma y not be able to reach it. Make sure prin t ing has finished, and then pull the tray complete l y out of the machine.[...]

Loading doc uments and paper 23 2 Pri ntab le a rea 2 The printable area depe nds on the s e ttings in t he applicat i on y ou a r e us ing. The figures below show the unprin t able a reas on cut sh eet paper an d envelopes. The machine can only print i n the shad ed areas whe n the B orderless print f eat u re is av ai l able and t u rned on. Note[...]

24 3 On/Off key 3 When t he mac hi ne is idle, you c an turn it on and off by pressing the On/O ff key. Note If y ou have con nected an external telephone or TAD , it is always available. Tu rni n g th e ma ch ine o ff 3 a Press and hold down the On/Of f ke y until t he LCD shows Shutting Down . The LCD lig ht goes off. Tu rni n g th e ma ch ine o [...]

General setup 25 3 1 You ca nnot r ecei ve a fa x with Black Start or Color Start . 2 You ca nnot r eceiv e a fa x automa tica lly i f you h ave se t the receive m ode to Fax/Tel . 3 S et befo re yo u swit ch off t he m achine . 1 You ca nnot r ecei ve a fax w ith Bl ack Start or Color Start . 2 You ca n recei ve te leph one call s by li fti ng t h[...]

Chapter 3 26 Mo de T imer 3 The m achine h as four temporary mode key s on the control panel: Fa x , Scan , Copy an d Photo Captur e . Y ou can change the amount of tim e the m achine takes after the l ast S c a n, Copy or PhotoCapture operation before i t retur ns to Fax m od e . I f you choose Off , th e machine sta y s i n th e m ode you used la[...]

General setup 27 3 Paper S ize 3 You can use five sizes of paper for printing copies : Let t er, Legal , A4, A5, and 4 × 6i n . (10 × 15 c m) and t hree sizes f or printing faxes: Letter, Legal and A4. When y o u chan ge t he s i ze of paper you load in the mac hine, you will need to change the pap er size set t i ng at the same tim e so yo ur ma[...]

Chapter 3 28 b Pre ss a or b to choose General Setup . Pre ss OK . c Pre ss a or b to choose Volume . Pre ss OK . d Pre ss a or b to choose Beeper . Pre ss OK . e Pre ss a or b to choose Low , Med , High or Off Pre ss OK . f Pre ss St op /E xit . Sp eaker V olume 3 You can choos e a range of speaker v ol u me le vel s, fr om High to Off . a Pre ss [...]

General setup 29 3 Choo sing the Han dset Vo lume (For Volume Am plify) (MFC -66 5CW on ly) 3 Before you be gi n to use the machine , you must deci de i f you need to set the handset volum e to Volume Amplify On for a user who is hearing-impaired. The AMPLI F Y volume l e vel complies wi t h FCC standards. Volume Amplify Off This default setting i [...]

Chapter 3 30 Sett ing Vo l u me Amp lify (MF C-6 65CW only ) 3 Please caref ul ly re ad Choosing the Hands et Volume (For Volume Amplify) (MFC - 6 65CW only) on page 29. a Pre ss Me nu . b Pre ss a or b to choose General Setup . Pre ss OK . c Pre ss a or b to choose Volume . Pre ss OK . d Pre ss a or b to choose Volume Amplify . Pre ss OK . e Do on[...]

General setup 31 3 LCD display 3 LCD Con tra st 3 You can adjust the LCD contrast for a sharper and m ore vivid display. If you are hav i ng difficulty rea ding the LC D, try ch angi ng t he contrast setti n g. a Pr e s s Menu . b Pr e s s a or b t o choose General Setup . Pr e s s OK . c Pr e s s a or b t o choose LCD Settings . Pr e s s OK . d Pr[...]

Chapter 3 32 d Pre ss a or b to choose Off Timer . Pre ss OK . e Pre ss a or b to choose 1 Min , 2 Mins , 3 Mins , 5 Mins , 10 Mins , 30 Mins or Off . Pre ss OK . f Pre ss St op /E xit . Note When t he display is off you can press any key t o turn it ba ck on. Set ting th e Wallp ape r 3 You can change the wal l paper. a Pre ss Me nu . b Pre ss a o[...]

33 4 4 TX Lock (MFC-440CN on ly) 4 TX Lock lets you prevent un aut horized a c ces s to th e m achin e. Yo u will not be a ble to continu e to sche dul e Delayed F axes or Polling jobs. Howev er, any pre-sche duled Delayed F axes will be sent ev en if you turn on T X Lo ck , s o th ey wil l n ot be los t. W hi le T X Loc k is On, the foll owing ope[...]

Chapter 4 34 h When t he LCD shows Verify: , re - enter the password. Pre ss OK . i Pre ss St op /E xit . Turni ng th e TX Loc k on/ off 4 Turning TX Loc k on 4 a Pre ss Me nu . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Miscellaneous . Pre ss OK . d Pre ss a or b to choose TX Lock . Pre ss OK . e Pre ss a or b to choose [...]

Securi t y feature s 35 4 Note • T o pri nt the faxes i n memor y, tu rn of f Memo ry Se curi ty. • You must turn off PC Fax Receive before you can turn on Mem ory Sec uri t y . ( See Turning off Adv anced Fax Operat ions on page 81.) • If you forget the M emory Security pas s wo r d , pl eas e call B rot h er Custom er Servi ce. Sett ing an [...]

Chapter 4 36 Turni ng th e memory s ecurit y on /off 4 Turning on t he memory security loc k 4 a Pre ss Me nu . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Miscellaneous . Pre ss OK . d Pre ss a or b to choose Mem Security . Pre ss OK . e Pre ss a or b to choose Set Security . Pre ss OK . f Enter the regis tered 4-digit pa[...]

Section I I Fax II Sending a fax 38 Receiving a Fax 46 Telephone Services and External devices 52 Dialing a nd storing numbers 63 Message Center (MFC-665 CW and MFC-845CW only) 71 Advanced fax operations (Black & White on ly) 76 Printing Reports 87 Polling 89[...]

38 5 Entering Fa x mode 5 When the mac hine i s i dle, the t i me ap pears on the LCD. When you want to s end a fax, or chang e fax sen d or receive set tings, p ress the ( Fax ) key to illuminate it in green. The L CD shows: Press a or b to scroll through the Fax key option s . Som e f u nctions are only avail able when s ending black & white [...]

Sending a fa x 39 5 Faxi ng fro m the s cann er glas s 5 You can use the scanner glass to fax pages of a book on e at a time. The documents can be up to letter or A4 s i z e. You cannot s e nd m ultiple pages for color faxes. Note Sin c e y ou can only s c an one page at a time, it is eas i er to use the A DF if you are sen di ng a multiple page do[...]

Chapter 5 40 Broadcastin g ( Blac k & Wh ite only) 5 Broadcas ting i s whe n t he same fax m ess a ge is automatically sent to more than one fax number. Y o u can include Groups, Speed - Dial numbers and up to 50 manuall y dialed numbers in the same broadcas t . After the broadcast is finished, a Broadcast Rep ort w ill be print ed. a Pre ss ( [...]

Sending a fa x 41 5 Additional s ending operations 5 Se ndi ng fax es usi ng mu ltipl e sett ing s 5 W hen you sen d a fax you can choose any combin at ion o f these s ett ings: resolution, contrast, overse as m ode, d elayed fax timer, p olling tr ansmissi on and re al t im e transm ission. a Pr e s s ( Fax ). The LCD shows: b Pr e s s a or b to c[...]

Chapter 5 42 Note You can choos e four differen t res olution settings for bl a ck & white faxes and two for color . If you c h oose S.Fine or Photo and then use the Co lor Start key to send a fax, the machine will send t he fax using the Fin e setting. Du al acces s (Black & White o nly) 5 You can d ial a number and st art s canning the fa[...]

Sending a fa x 43 5 Over se as Mo de 5 If you are having difficulty sending a fax overseas du e to possible interference on the phone line , we recomm end t h at you turn on the Overseas m ode. After you send a fax using t hi s feature, t he feature wi l l turn its el f of f. a Pr e s s ( Fax ). b Load your docum ent . c Pr e s s a or b t o choose [...]

Chapter 5 44 f When you have finished, press Sto p/ Exit . Set ting your c hange s as a ne w de fault 5 You can save the fax settings for Fax Resolution , Contrast , Real Time TX and Scan Si ze you use most often by set t i ng them the default set t i ng. Thes e set tings will st ay unt il you c ha nge them again. a Pre ss ( Fax ). b Pre ss a or b [...]

Sending a fa x 45 5 Ou t of Me mory me ssag e 5 If y ou get an Out of Memory message while sc a nning the first page o f a f ax, press Stop/ Exit t o cancel t he f ax. If y ou get an Out of Memory message while scanning a subs equent page, y ou wi ll have the opt ion to press Black Start to send the pages sca nned so far, or to press Stop/ Exit t o[...]

46 6 Rece ive mode s 6 You must choose t he receive mode depending on the external devices and t el ephone s ubscriber services y ou have on your l i ne. T he diagrams below will he lp you choo s e the c o r rect m ode. For more detailed informati on about t he receive modes, see p age 48. Ch oosi ng t he R eceiv e Mo de 6 MFC-440 CN 6 Receivin g a[...]

Re c eiv ing a Fax 47 6 MFC - 6 65CW and MF C-845CW 6 To set a receive mode fo ll ow t he i nstructions bel o w. a Pr e s s Menu . b Pr e s s a or b t o choose Initial Setup . Pr e s s OK . c Pr e s s a or b t o choose Receive Mode . Pr e s s OK . d Pr e s s a or b t o choose Fax Only , Fax/Tel , External TAD (MFC-440CN only) or Manual . Pr e s s O[...]

Chapter 6 48 Using receive modes 6 Some rec eive modes answer automatically ( Fax Only and Fax/Tel ) . Y ou may want t o chang e the ring delay before using the s e modes. See Ring Delay on page 49. Fax o nly 6 Fax onl y m ode will autom atically answer every call. I f the call is a f a x your machine will rec eive it . Fax/ Tel 6 Fax/T el mod e he[...]

Re c eiv ing a Fax 49 6 Recei ve mode setti ngs 6 Ring De lay 6 The Ring Delay sets the number of times the machin e rings before it answers in Fax Only or Fax/Tel m ode. If you have external or extension phones o n the same line a s t he machin e or s ubscribe t o the telephone company ’s Disti nctive Ri ng service, keep the ring d elay setting [...]

Chapter 6 50 Eas y Rece ive 6 If Ea sy Re ceive i s On : 6 The m achine recei v e s a fax call autom aticall y , even if you an s we r the c all. When y ou see Receiving o n the LCD or when y ou hear “chirps” through t he handset you a r e using, just replace t h e handset. Y our machine will do the rest. If E asy R ece ive is S emi : ( MFC-6 6[...]

Re c eiv ing a Fax 51 6 Additional rec eiving operations 6 Pr inting a re duce d inc oming fax 6 If y ou choose On , th e m ach ine au tom at ical ly reduc es e ach page of an incom i ng fax to fit on one pag e of A4, Letter, Legal size paper. The machin e calculates the reductio n ratio by using t he page size of the fax and y our Paper Size se tt[...]

52 7 Voice ope rations 7 Voice calls can be made either with the hands et , t he c ordless handset (MFC-84 5CW only), the speaker phone, an extensio n or external telepho ne, by dialing ma nual l y, or by using Q uick-Dial numbers. Note If you have the MF C-845CW, please see the Digital Cordless Handset User’s Guide. Maki ng a t ele phone call (M[...]

Telephon e Service s a nd Ext e rnal device s 53 7 For MFC-845 CW 7 a If yo u answered b y pres sing Speak er Phone on the mach i ne, press Hold /Inter com on the mac hi ne to put a call o n Hold. b To release the call f rom Hold, press Speak er Phone on the machine. Note You can pick u p an ex tension phon e and con t in ue speaking without releas[...]

Chapter 7 54 Tel ephone se rvices 7 Your machine supports the Caller ID and Distinctive Ring su bsc ri ber telephone services that som e telephon e compani es offer. F eature s like Vo ice Ma il, Ca ll Waiting , Call Waiting/Caller ID, RingMaster, answering services, alarm system s or othe r custo m features on one phone line may affect the way you[...]

Telephon e Service s a nd Ext e rnal device s 55 7 Before you choose the ring pattern to registe r 7 You can only register one Dist i nctive R ing pattern with the machine. Some ring patterns cann ot be registered . T he ring pa t t erns below are supported by your Br ot h er machine. Registe r the one y our teleph one compa ny gives you. Note If t[...]

Chapter 7 56 Caller ID 7 The C aller ID f eat u r e lets y o u use t he Caller ID subs criber service o ffered by m any local teleph one companies. Call your telephone company f or det ai ls. T hi s service shows the teleph one number, or name i f i t is available, of your caller as the l i ne ri ngs. You can use a number in the Caller ID History t[...]

Telephon e Service s a nd Ext e rnal device s 57 7 c Pr e s s a or b t o choose Miscellaneous . Pr e s s OK . d Pr e s s a or b t o choose Caller ID . Pr e s s OK . e Pr e s s a or b t o choose Display# . Pr e s s OK . The Cal l er ID li s t will appear on the display. I f no ID i s stored, the beeper will sound and No Caller ID will appear on the [...]

Chapter 7 58 • If You Do Not Subscribe to Distinctive Ring Service: You mus t plug your TAD into the EXT. jack of your machine. If your TAD i s plugged into a wall jack, both you r machine and the TAD will tr y to control t he phone line. (See the illustration below.) 1T A D When t he TAD answers a c al l , the LCD shows Telephone (MFC-440CN) or [...]

Telephon e Service s a nd Ext e rnal device s 59 7 Re cordin g ou tgoin g me ssage (OG M) on an exte rnal TAD 7 T iming is impor tant in r ecord ing this mess age. The message set s up the ways to handle bot h m an ual and automatic fax re ce pti on. a Record 5 seconds of silence at the beginning of your me s s age. (This allows your machine time t[...]

Chapter 7 60 Converting tele phone wall outlet s 7 There a r e three ways to con v e r t to an RJ11 jack. The f irst two ways may requ ire help from the telepho ne company. You can cha nge the wall outlets from one RJ14 jack to t wo RJ11 jacks. O r you can have an RJ11 wall outlet installed an d slave or jum p one o f the phone numbers to it. The t[...]

Telephon e Service s a nd Ext e rnal device s 61 7 Mu lti-lin e conn ectio n s (PBX) 7 W e sug gest you ask t h e c ompany who instal l ed y our PBX t o connect yo ur machine. If you have a m ulti l in e system we suggest you ask the installer to connect the unit to the last l ine o n the system. Th is p reven ts the machin e be ing activated each [...]

Chapter 7 62 If th e machine an swers a voice call a nd pseud o/ do uble-rings for y ou to take over, use the T el eph one Answer Code # 5 1 to take the call at a n extension phone. (S ee F/T Ring Time (F ax/Tel mod e only) on page 49.) If you a ns w e r a call and no one is on the l ine: 7 You should assum e that you 'r e receiving a manual f[...]

63 8 8 How to Dial 8 Manua l di ali ng 8 Press all of th e digits of t he fax or telephone num be r. Sp eed- Dial ing 8 a Pr e s s S earch/Speed Dial . MFC-440CN 8 MFC-665CW and M F C-845CW 8 You c an also c hoose Speed-Dial by pressing ( Fax ). b Press the two-digit Speed-Dial number. (See St ori ng S peed-Di al numb ers on page 66.) c If you have[...]

Chapter 8 64 Fax R edial 8 If yo u are sending a f ax manually and the line i s bus y, pr ess R edial/Paus e , and t hen press Black Start or Color Start to t ry aga in. I f you want to make a second call to a number you recently d ialed, y ou c an press Redia l / Pause and choose one of the last 30 numbers from the Outgoing Cal l List. Re di al/ P[...]

Dial i ng and stori ng number s 65 8 Calle r ID hist ory 8 This feature requires the Caller ID subscriber service offered by man y local teleph one compani es. (See C aller ID on page 56.) The last 30 numbers of phone call s (MFC-66 5CW and M F C-845CW on ly) or faxes you received will be s tored in the Cal l er ID history. You can choos e one of t[...]

Chapter 8 66 Storing numb ers 8 You can set up your m achine to d o the following types of eas y dial ing: Speed-Dial and G roups for b r o adcasting fax es. When you di al a Quick-Dial number, the LCD sho ws the name, if you stored it, or t h e n umber. Note If you lose electrical power, the Qu ick -Di al num bers that are i n the memo ry w ill no[...]

Dial i ng and stori ng number s 67 8 e Do one of the f ollowing:  Enter the name (up t o 16 characters) using the dial pad. Press OK . (To help you enter letters, see Entering Text on pag e 174.)  To store the num ber without a name, press OK . f Pr e s s OK to confirm the fax or telephon e number. g Do one of the f ollowing:  Enter t he s[...]

Chapter 8 68 Note How to change the stored name or number: If you wa nt to change a c haract er, press d or c to position the cursor un der the character you want to change, and then press Clear/Back . Re-enter the character. g Do one o f the following:  Enter the name (up t o 16 charact ers) using the dial pad. Pre ss OK . (See E nteri ng Text [...]

Dial i ng and stori ng number s 69 8 h Pr e s s a or b to choos e t he num ber y ou want to add. Pr e s s OK . (See Search on page 63. ) i After you have finished ad ding num bers by repeating steps g and h , press a or b to c h oose Complete . Pr e s s OK . j Pr e s s Stop/Ex it . Note You can print a list of all the Speed-Dial n umbers. Group num[...]

Chapter 8 70 Deleting a number from a G roup 8 a Pre ss Me nu . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Set Quick-Dial . Pre ss OK . d Pre ss a or b to choose Setup Groups . Pre ss OK . e Pre ss a or b t o choose the Group you want to cha nge. Pre ss OK . f Pre ss a or b t o c hoose the num ber y ou want to d e le te. [...]

71 9 9 Me ssag e Cen ter mod e 9 The Message Cen ter feature will st ore up to 99 incom ing messages. Mess ages are s tored in the order in which they are r e c eived. Voi c e messages can be up to 3 minutes i n lengt h, and can also be pick ed u p rem otely (see Using your Remote Access Code o n p age 83). T he number of messages you can store wil[...]

Chapter 9 72 The M ess a ge C ent e r wil l play your OGM ba ck to y ou. h Pre ss St op /E xit . Listening to your OGM 9 a Pre ss Me nu . b Pre ss a or b to choose Fax . Pre ss OK . c Pre ss a or b to choose Setup Msg Ctr . Pre ss OK . d Pre ss a or b to choose OGM . Pre ss OK . e Pre ss a or b to c h oose Msg Ctr OGM or F/T OGM . Pre ss OK . f Pre[...]

Mess age Center ( M FC-665CW and MFC-845CW only) 73 9 Managin g you r message s 9 Mess age i ndic ato r 9 The light flashes if you have any ne w mess ages waiting f o r you. The LCD displays the total number of voice and f ax messages stored in the Mess age Center memo r y. Fax m essages are only stored when Fax Storage or Fax Preview is turned on.[...]

Chapter 9 74 To erase a ll of you r mess age s 9 a Pre ss Er ase . The LCD displays t he following:  Erase All Voice? Yes i Press 1 No i Press 2 b Do one o f the following:  Pre ss 1 to erase all of your v oice me ssa ge s.  Pre ss 2 t o cancel. c Pre ss St op /E xit . Additi onal Messag e Center operations 9 Sett ing max i mu m time fo r [...]

Mess age Center ( M FC-665CW and MFC-845CW only) 75 9 a Pr e s s Menu . b Pr e s s a or b t o choose Fax . Pr e s s OK . c Pr e s s a or b t o choose Setup Receive . Pr e s s OK . d Pr e s s a or b t o choose Ring Delay . Pr e s s OK . e Pr e s s a or b t o choose Toll Saver . Pr e s s OK . f Pr e s s a or b t o choose On (or Off ). Pr e s s OK . g[...]

76 10 You can only us e on e a dva nc ed f ax ope rat ion at a t im e:  Fax Fo rwa rdi ng  Pagi ng  Fax S torage  Fax P review (MFC-665CW an d MFC-84 5CW only)  PC Fax Re ceive  Of f You can change your selection at any time . I f recei ved faxes are st ill in the machi ne’s mem ory when you c hange the advan ced fax opera t io [...]

A dvanced fax op er at ions (Blac k & Whi t e onl y) 77 10 Paging 10 W hen you cho ose Paging, your machine dials the pager number you hav e pro gram m ed, and then dials y our PIN (Personal i dentification Number). This activat es your pager so you w ill know that you have a fax mess age i n the memory. If yo u have set Pagin g, a backup copy [...]

Chapter 10 78 Fax Storage 10 If y ou choose F ax Storage, y our mac hine stores the received fax in the memory. You will be a ble to retrieve f ax messages from another location using the remote retrie v a l comma nds. If you have set Fax Storage, a backup copy will automatically be printed at the machine. a Pre ss Me nu . b Pre ss a or b to choose[...]

A dvanced fax op er at ions (Blac k & Whi t e onl y) 79 10 How to p r e view a fax 10 W hen you receive a fax, you wil l s ee the pop- up message o n the LCD. (For example: New Fax(es):02 ) a Pr e s s Fax Preview . You c an see t he new fax l ist . Note You can also see you r old fax l ist by pr es si ng l . Press # to go back to y our n ew fa [...]

Chapter 10 80 PC Fax Receive 10 If you turn on t h e PC-Fax Receive feature you r ma chin e w ill sto re re ceive d f axes in mem ory and send them t o your PC autom aticall y . Y ou can then use your PC to view and store these faxes. Even if y ou have turned of f your PC (at n i ght or on t he weeken d, f o r example), your machine will receive an[...]

A dvanced fax op er at ions (Blac k & Whi t e onl y) 81 10 Cha nging th e dest inati on PC 10 a Pr e s s Menu . b Pr e s s a or b t o choose Fax . Pr e s s OK . c Pr e s s a or b t o choose Advanced Fax Operation . Pr e s s OK . d Pr e s s a or b t o choose Fwd/Page/Store . Pr e s s OK . e Pr e s s a or b t o choose PC Fax Receive . Pr e s s OK[...]

Chapter 10 82 Changing Adv anced Fax O perations 10 If received faxes are left i n your machine's mem ory whe n y ou change the Advanced Fax Operations , t he L CD wi l l ask you one of the following quest ions:  Erase All Fax? Yes i Press 1 No i Press 2  Print All Fax? Yes i Press 1 No i Press 2 • If you press 1 , fax es in the m em o[...]

A dvanced fax op er at ions (Blac k & Whi t e onl y) 83 10 Note You can ch ange y o ur c ode at any t im e by e nter in g a new on e . If you w an t to ma ke you r code inact i ve, press Cl ea r/ Ba ck in step e to res tore the i nac tive setting (--- l ) and pres s OK . Us ing your R emote Ac cess Code 10 a Dial your fax number from a touch to[...]

Chapter 10 84 Rem ote Fa x comm ands 10 Follow the com m ands be l ow to access features when you are away fr o m the machine. When you call the machi ne and enter your remote ac cess code (3 digits followed by l ), the syst em will g ive two short beeps and you must en t er a remote command. Remote c om mand s Operati on detai l s 91 Playing Voi c[...]

A dvanced fax op er at ions (Blac k & Whi t e onl y) 85 10 97 Check the recei ving stat us (MFC - 665CW and MFC-845CW o nly) 1 Fa x You can ch eck whet her y our ma chine has r eceive d any faxes or v oi c e m es sages. If yes , you wi l l hear one long beep. If no, you will hea r t hr ee short beeps. 2 Voic e 98 Change the Rec eive Mode (MFC-4[...]

Chapter 10 86 Ret rie ving fax m ess age s 10 You can call your machine from any tou c h tone ph one and have your f ax messages sent to a mac hi ne. a Dial your f ax number. b When your machine answ ers, enter your remot e access co de (3 digits followed by l ) at on ce. I f you hear one long beep, you have messages . c When you hear two short bee[...]

87 11 11 Fax reports 11 You need t o s e t up t he Tran s m ission Verification Report and Jour nal Pe r i od using the Men u keys. Tr ansmis sion Ver ificat ion Report 11 You can use the Tran s m ission Verification Report as proof that you sent a fax. This report lists the t i m e and date of t ransmission and whet her the transm i s sion was suc[...]

Chapter 11 88 f Enter th e time to start printing in 24-hour for ma t. Pre ss OK . (For example: enter 19:45 for 7:45 PM . ) g Pre ss St op /E xit . Reports 11 The f ol l owing reports are available:  Transmission Prints a Transmission Verification Report for your last transmission.  Help List A h elp list about how to qu ick ly program your [...]

89 12 12 Polling ove rview 12 Pol l ing l et s you set up y o ur machine so other people can rec ei ve faxes from you, but they pay for the call . It al so lets you call s om ebody else’s f ax machi ne and r e c e ive a f ax from it, so you pay for the call. The polling f e ature needs to be set up o n both machines f or this to work. Not all fax[...]

Chapter 12 90 Polled trans mit ( Black & Wh ite only) 12 Polled t ransmit lets you s et up your m achine to wa i t wi th a document s o another fax machine can c al l and retriev e i t . The d ocument will be stored a nd can be retrieved by any other fax machine until you delete it from the memory. (S ee Checking and c anceling wait i ng jobs o[...]

Section II I Copy III Making copies 92[...]

92 13 How to c opy 13 Ente ring Cop y mo de 13 When y ou wan t to make a copy, press ( Copy ) to illu minate it in green. The L CD shows: 1 No of Copies You can enter the num ber o f copies you want by using t he d i a l pad. Press a or b to scroll t hrough the Copy key options.  Quality (See pag e 93.)  Enlarge/Reduce (See page 94 . )  Pa[...]

Making cop ies 93 13 Mak ing mu ltiple c opies 13 You can ma k e up t o 99 copi es. a Pr e s s ( Copy ). b Load your docum ent . c Enter t he number of copies you want. d Pr e s s Bl ack S tar t or Color Start . Note To sort the copies, press a or b to choose Stack/Sort . (See Sorti ng cop i es u s i ng the A DF on page 95.) St o p c opying 13 To s[...]

Chapter 13 94 En larging o r redu cing t he im age c op ied 13 You c an choose an enlargement or reduction ratio. a Pre ss ( Co p y ). b Load your docume nt . c Enter the number of copies you want. d Pre ss a or b to choose Enlarge/Reduce . Pre ss OK . e Do one o f the following:  Pre ss a or b to c h oose the enlargemen t or reduction ratio you[...]

Making cop ies 95 13 f If yo u do not want to cha nge addition al settings, press Black Start or Color Start t o scan the page. If you a r e making a poster or pl aced the document in the ADF, the machine scans the pages and starts printing. If you are usi n g the scanner glass, go to step g . g After the ma c h ine scans the page , press 1 to scan[...]

Chapter 13 96 Adju sting Br ightness , Co ntrast and C olor 13 Brightness 13 You can adjust the copy bri g htness to make copies darker or l ight er. a Pre ss ( Co p y ). b Load your docume nt . c Enter the number of copies you want. d Pre ss a or b to choose Brightness . Pre ss OK . e Pre ss d t o m ake a darker copy or press c to make a lighter c[...]

Making cop ies 97 13 Paper Option s 13 Paper Type 13 If you are copying on special paper, set the machin e for the type of p aper you are us i ng to get the best print quality. a Pr e s s ( Copy ). b Load your docum ent . c Enter t he number of copies you want. d Pr e s s a or b t o choose Paper Type . Pr e s s OK . e Pr e s s a or b to choose Plai[...]

Chapter 13 98 ‘Out of Memory’ messa ge 13 If t he Out of Memory m e s sag e appears while scanning docum ents, press Stop/ Exit to canc el or Black Star t or Color Start to copy the scanned pages. You will need to clear s ome jobs from the mem ory before y ou can cont i nue . To free up extra memory, do the following:  Turn off Advanced Fa x[...]

Sectio n IV Wal k-u p Phot o Prin ti ng IV PhotoCapture Center ® 100 PictBridge 111[...]

100 14 PhotoCapture Ce nter ® Operatio ns 14 Pr intin g from a m edia card wi thout a PC 14 Even if your mac hine is not connected to your comput er, y ou c a n pri nt phot os d irectly f ro m digital cam era media. (S ee Pri nt Images on pag e 102.) Sc anning t o a m edia ca rd wi thout a PC 14 You can scan documents an d save t hem directly to a[...]

PhotoCapt ur e Center ® 101 14  The im age f i le ext ens ion must be .JPG (Othe r image f i le extensions like .J PEG , . TIF, .GIF and so on w ill not be recog ni z ed).  W al k -up P h otoCapture Center ® p rin tin g must be perform ed separately from Pho t oCap ture Center ® ope rations using the PC. (Simulta neous operation is n ot av[...]

Chapter 14 102 CAUTION DO NOT unpl ug t h e power cord or remove the media card from the media drive (s lot) while the m achine is reading or writing to the card ( t he Ph ot oCapt ure key is blink ing) . You will lose your data or damage t h e card. The m achine can only read on e media card at a ti m e so do not put more than one c ard in a slot.[...]

PhotoCapt ur e Center ® 103 14 Pr int I n dex (Th umbna ils) 14 The P hotoCapture Center ® assigns num bers for i mages (s uch as No.1, No.2, N o. 3, and so on) . The Ph ot o Capture Center ® does no t recog ni ze a ny other num bers or file names that you r digital cam era or PC has u s e d to ident i fy the pictures. You c an pri nt a thumbnai[...]

Chapter 14 104 Print Photo s 14 Before y ou can print an i ndi v idual image, you have to know the image num ber. a Make su re you have put t h e media ca rd in the proper slot. Pre ss ( P hotoC aptur e ). b Print the I ndex. (See Print Index (Thumbnai l s) on page 10 3 .) c Pre ss a or b to choose Print Photos . Pre ss OK . d Enter the image numbe[...]

PhotoCapt ur e Center ® 105 14 PhotoCapture Cen ter ® print s ettings 14 You can change th e p r i nt settings temporarily for the next p rinting. These se t t i ngs are temporary, and the machine re t urns to its default settings 180 seconds after printing, u nl es s you have set th e M o de Timer to 2 minutes or less. (See M ode Timer on pag e [...]

Chapter 14 106 Pr int Qua lity 14 a Pre ss a or b to choose Print Quality . Pre ss OK . b Pre ss a or b to choose Normal or Photo . Pre ss OK . c If you do not wa nt t o change a dditional settings, press Color Start to pri nt. Pape r option s 14 Paper Ty pe 14 a Pre ss a or b to choose Paper Type . Pre ss OK . b Pre ss a or b to cho ose the t y pe[...]

PhotoCapt ur e Center ® 107 14 c If yo u do not want to cha nge addition al settings, press Color Start to p rint. Color E nha nc eme nt (True2Lif e ® ) 14 The color en hancement (T rue2Life ® ) feature will produc e more v i v i d im ages. You r p hot o graphs w ill ta ke slig htly lon ger to print. a Pr e s s a or b t o choose True2Life . Pr e[...]

Chapter 14 108 Crop ping 14 If your p hoto is t o o long or wide to f i t the available space on yo ur chosen layou t, pa rt of the image will automatically be cropped. The f actory setting i s On . If you want to print the whole image, t urn this setting t o Off . a Pre ss a or b to choose Cropping . Pre ss OK . b Pre ss a or b to choose Off (or O[...]

PhotoCapt ur e Center ® 109 14 Scan to Card 14 Enter i n g Scan mode 14 W hen you wa nt to scan to card, press ( Scan ) t o il lu minate it in green. The LCD shows: Press a or b to choose Scan to Card . Press OK . If you are not connected to your computer o nly the Scan t o Card selection will appear on the LCD. (See Scanning for Windows ® or Mac[...]

Chapter 14 110 e Do one o f the following.  To change the quality, go to step f .  Pre ss Blac k Start or Co lor St a r t to start scanni ng without c hanging additional set tings. f Pre ss a or b to choose 150 dpi Color , 300 dpi Color , 600 dpi Color , 200x100 dpi B/W or 200 dpi B/W . Pre ss OK . g Do one o f the following.  To change t [...]

111 15 15 Your Brothe r m achine supports the PictB r i dge st a ndard, allowing you to con nect to and print photos directly from any PictB r i dge compatible digital camera. Before Using PictBridge 15 Pi ctBri dge re quir eme nts 15 To avoid errors, remember the following poi n ts :  The machi ne and the digi t al c amera m ust be c onnected u[...]

Chapter 15 112 Printing Ima ges 15 a Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. 1 Pict Br i dge port Note Remove any media cards from the machine bef ore connecting the digital camera. b Turn on t he camera. When t he machine h as recogni z e d the camera, the LCD shows C[...]

Pict Bridge 113 15 Understandin g the Error Mes sages 15 Onc e you are familiar with the types of errors that can occur whil e y ou are u s i ng the PictB r i dge, y ou can easily identify and troubl es h oot any problems.  Out of Memory This me s sage will appear if you are working with images t h at are too large for the mac hi ne's m emo[...]

Chapter 15 114[...]

Section V Software V Software and Network fea tures 116[...]

116 16 The CD - R OM i n cludes the Software User’s Guide and Network User’s Guide for features available wh en connected to a com put e r (for example, print i ng and s c a nning). Th es e guides have eas y t o use links th at, when cl icked, will tak e you directly to a part icular s ec t i o n. You can find in f ormation on these features: ?[...]

Sectio n VI Appendix es VI Safety and Legal 118 Troubleshooting and Routin e Maintenance 130 Menu and Features 158 Specifications 175 Glossary 191[...]

118 A Choosing a location A Put you r machine on a flat, stable surface that is free of vibration and sho cks, such as a de s k. Put the mac hine near a t elephone wall jac k and a s t a ndar d AC power outlet . Choose a l ocat io n where the temperature rema ins be t wee n 50 ° F and 95 ° F ( 10 ° and 35 ° C). CAUTION • Avoid plac i ng y our[...]

Safety and L egal 119 To use the machine safely A Ple ase keep t hese instructions fo r later reference and read them before attempting any main t ena nce. Note (MFC-6 65CW and MFC-845CW only) If t here are faxes i n the m achine's me mo ry, you need t o print them or save t hem before you unplug the machi ne from the AC pow er outlet f or mor[...]

120 DO NOT put your han ds on the edg e of t he machine under the docum ent cover or the scanner cove r. Doin g this ma y cause injury . DO NOT put your hands on the e dge of t he paper t ray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.[...]

Safety and L egal 121 DO NOT touch the area shade d i n the illustrat i on. Do i ng thi s may caus e injury . When moving the machine you must l i ft it from the base, by placing a hand at eac h s i de of the unit as shown in the i ll us tration. Do not carry the m achine by h olding the sc anner cover. If the machine becomes hot, releases sm oke, [...]

122 WARNIN G • Use caut i on when in s talling or modifying t el ephone lines. Neve r touch tele phone wires or terminals that are not ins ul at ed unless the telephone line has been unplugged at the wall jack. Never i nstall tele phone wiri n g during a lightning storm. Never install a t el ephone wall jack i n a wet locat i on . • This produc[...]

Safety and L egal 123 I m p ort ant saf ety in stru ctions A 1 Re ad al l of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Un pl ug t his product from the wall outlet before cleaning the inside of the m achine. Do not use liquid or aerosol c l eaners. U se a damp cloth for clean[...]

124 15 Unp lug this produ c t from the AC power ou t le t and refer all servicing to Brother Aut horized Service Person nel under t he f ol lo wing conditions:  W hen t he powe r c ord i s damaged or frayed.  If liq uid has b een spille d in to the product.  If the product has been exposed to rain or water.  If the product does not oper[...]

Safety and L egal 125 St anda rd tele pho ne and FCC Notic es (T hese notice s ar e in e ffect on model s sold a nd use d i n t he Un ited S tates on ly.) A This equ i p ment is h eari ng -aid co mpatible. (MFC-665C W and M FC-845CW only) W h en p rogrammi n g eme rg en cy nu mbers o r making test calls t o emerge ncy number s:  Remai n on t he [...]

126 If you are not able to sol v e a proble m wi t h y ou r machine, call Brother Customer Service. (See Brother nu mbers on page i.) WARNIN G For protection against the ri s k of electrical shock, always disconnec t al l c ab les fr om t he wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin [...]

Safety and L egal 127  Reorient o r relocate t he receiving a nt en na.  Increase the separat i on between the equip m ent and receiver.  Connec t the equipm ent into an outlet on a circuit di fferent f rom that to which the rec eiver is con nected.  Call t he dealer o r an experie nced radio/TV tec hni cian f or help.  This transmit[...]

128 Legal limitations for copying A Color reproductions of certain docum ents are illegal an d may result in eith er criminal or civil liability. This memorandum is in tended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check w ith counsel as to any particular questionable docu me[...]

Safety and L egal 129 Tr ademar ks A The Brother logo is a re gi stered t rademark of B rother I ndus t ries, Ltd. Brother is a registered trademark of Brother Industries , Ltd. Multi-F unct i on L ink is a registered trademark of Brother International Corporation. © 2006 Bro t he r Industries, Ltd. All rights reserved. W i ndows and Microsoft a r[...]

130 B Troublesh ooting B IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a probl em wi t h y o ur m achine, check the chart below and follow the troublesho ot ing t i ps. Most problem s can be eas i ly r es ol v e d by y ours elf. If you need ad[...]

Troub leshooti ng and Routine Maint enance 131 Wh ite h orizo nt al lin es ap pear i n te xt or grap hics . Cle an th e pr int head . (S ee Cl eaning t he pr int he ad on page 148. ) Try usi ng th e r ecomm end ed type s of pape r. ( See Ac cept abl e pa per a nd o ther medi a on pa ge 13. ) If yo u want t o print o n Phot o 4" × 6" or P[...]

132 Mach ine ca nnot pri nt ful l pages o f a do cum ent. Out of memory message o ccurs. Red uce the pri nt resolu tion. (S ee Printing for Wi ndow s ® or P rin tin g and Fa xing for Ma cint osh ® in the Softwa re Us er’s Gu ide on the C D - RO M. ) Red uce the c omp lexi ty of you r d ocum ent and t ry agai n. Red uce th e grap hic qual ity or[...]

Troub leshooti ng and Routine Maint enance 133 Sending Faxes Difficulty Sug gesti ons Ca nnot send a f ax. Che ck all l ine c or d con nect ions . Mak e sure that t he Fa x key i s illum ina ted. ( See Ent eri ng Fax mo de on page 3 8. ) Ask t he othe r pa r t y to c heck tha t the rece ivin g machin e has pa per . Pr int th e Tran smiss ion Ve rif[...]

134 Copying Dif ficult ie s Difficulty Su gge sti ons Ca nnot mak e a copy . Mak e sur e that the C opy k ey is illu minate d. (S ee Enter ing Co py m ode on p age 92 .) Ve rtical str eak s appe ar in c opie s. If y ou s ee ve rtic al s treak s on cop ies, clea n th e sc anne r. ( See Clean ing t he s can ner on p age 14 6.) Poo r copy r esul ts wh[...]

Troub leshooti ng and Routine Maint enance 135 Network Di fficultie s Difficulty Sug gesti ons Ca nnot pr int ov er the Ne two rk. Make su re tha t yo ur ma chin e is powe red o n a nd is on line an d in Rea dy mode . Pri nt a N etw ork Co nfi gurat ion li st (s ee Report s on p age 88 .) and c hec k the cu rrent Ne twork se tti ngs pri nte d in th[...]

136 Error messages B As with any sophisticated office product, e r rors may occ u r. If this hap pens, your mac hi ne ide nt ifies the err o r and s hows an err o r message. T he most c ommon err o r messages a re shown below. You can correct most errors by yourself. If you ne ed more he lp, t he B rot her So lutions Center offers the latest FAQs a[...]

Troub leshooti ng and Routine Maint enance 137 Low Te mper atur e The pri nt head i s t o o c ol d . Allow the machi ne t o war m up. Medi a Erro r The medi a card i s eit her corr upted, improp er l y formatte d, or t here is a pr oblem wi t h the media car d. Put the car d firmly in to t h e s l o t again to make sure it i s i n the correc t posi[...]

138 Out of Memory The machin e's memory i s ful l. Fax sen ding or co py operat ion in progres s Do one of the fo llowing:  Press Stop/ Exit and wait unti l t he other operat ions in progress finis h and then try aga in.  Clear the dat a in th e memory. To gain extr a memor y, y ou can turn off Advanced Fax Oper ation. (Se e Tu r ni ng o[...]

Troub leshooti ng and Routine Maint enance 139 Tr ansf erri ng your faxes or Fa x Jo urn al re port B If the LCD shows :  Unable to Change XX  Unable to Clean XX  Unable to Init. XX  Unable to Print XX  Unable to Scan XX  Unable to use Phone XX W e recom mend transferring your faxes t o anoth er fax machine or to your PC. (See Tra[...]

140 Transfe rring Fax Journal re port to another f ax machine B If you have not set up your S tation ID, you canno t enter fax t ransfer mode. a Pre ss St op /E xit t o interrupt the error temporarily. b Pre ss Me nu . c Pre ss a or b to choose Service . Pre ss OK . d Pre ss a or b to choose Data Transfer . Pre ss OK . e Pre ss a or b to choose Rep[...]

Troub leshooti ng and Routine Maint enance 141 Pr inte r j am o r pa pe r jam B Take out the j ammed pap er dependin g on where it is jammed in the machi ne. a Pull the paper tray (1) out of the machine. b Pull out the jammed paper (1). c Reset the mac hi ne by l ifting the scanne r cover from the front o f t he m ach ine and then cl osing it.  [...]

142 f Using both hands, use the plastic tabs on both sides of the machine to li ft the sca nner cover (1) until it locks securel y into the open position. Make sure that there is no ja mme d paper left i n the corners of the machine. Note If the paper is j am med under the print head, unp lug the machine from the power source, an d then move the pr[...]

Troub leshooti ng and Routine Maint enance 143 Pho ne li ne in terf er ence B If you are having problems sending or receiving a fax d ue to poss ibl e interference on the phone line, we recom m en d that you a djust th e Equa lizatio n for com patib ility to reduc e the mo dem speed for fax operat ions. a Pr e s s Menu . b Pr e s s a or b t o choos[...]

144 c Open the new ink cartridge bag for the color show n on the LCD, and then take out the ink c artridge. d Remove the protective yellow cap (1). Improper Setup DO NOT touch the area shown in the illust rati on below. Note If th e protective yellow c aps come of f when you open t he bag , the cartri dge will not be damaged. e Ea ch color has its [...]

Troub leshooti ng and Routine Maint enance 145 Note If the LCD show s No Cartridge afte r you i n stall the i nk cartridges, c heck that the ink cartridges are installed properly. WARNIN G If ink gets in your ey es, wash them out with water at once and c all a doctor i f you are concerned. CAUTION DO NOT take out ink cartridges i f you d o not need[...]

146 Clean the outside of the machine as follo ws: B a Pull the paper tray (1) comp l et ely out o f the machine. b Wipe the outside of t he machine with a so ft c lo th to r em ove du st. c Remove any t h ing that is stuck in s i de the paper tray. d Wipe the paper tray wit h a soft cloth to remove dust. e Put the pap er tray f i rm ly back in t he[...]

Troub leshooti ng and Routine Maint enance 147 Cl eanin g the m ach ine pri nter plat en B WARNIN G Be sure to unplug the mach ine f rom the A C power outlet before cleaning the printer platen (1). If ink i s s cat t ered on or arou nd t he printer platen wipe it off with a soft, dry , l int- fre e cloth. a Using bot h hands, use the pl asti c tabs[...]

148 Cl eaning t he prin t hea d B To ensure t he good print quality, the machine will regularly clean t he print head. You can start t he cleaning process manua lly if needed. Clean the pri nt head and ink c artridges if you get a horizont al line in the tex t or graphics on your print ed pages. You can clean B lack only, three color s at a time (C[...]

Troub leshooti ng and Routine Maint enance 149 i After cleaning is finished, press Color Start . The m achine starts pri nt ing the Print Quality Check Sh eet agai n a nd then re tu r n to st ep e . j Pr e s s Stop/Ex it . If yo u repeat this proc edure at l east fi v e times and the print quality is stil l po or, replace the ink c a r t ridge for [...]

150 Ch ecking the i nk vo lume B Although an ink volum e i c on appears on t he LCD, you can use the In k key to see a large graph showing the ink that is left in each cartridge. a Pre ss In k . b Pre ss a or b to choose Ink Volume . Pre ss OK . The LCD shows the ink v o lume. c Pre ss St op /E xit . Note You can check the ink volume fro m y our co[...]

Troub leshooti ng and Routine Maint enance 151 c Atta ch the side cover. Installi ng the handset a nd handset cra dle B a Remove the si de co ver. Note If you cannot o pen the c over with your hand, use a co i n to open it. b Align the recessed arrows on the cradle with those on the machine, and then slide the c radle toward the front of the machin[...]

152 Unin stalli ng and i nsta lling th e cra dle an d the brac ket (MF C-8 45CW only ) 16 Uni nst alling th e crad le and th e brac ket B If y ou want to u se the c ord l es s handset separately from the m achine, y o u can remove the cradle and the bracket. a Unplug the AC adapter from AC power outlet. b Remove t he AC ada pter cord from the guide[...]

Troub leshooti ng and Routine Maint enance 153 b Align the recessed arrows on the bracket w i th t hos e on the ma c hi ne, and then slide the bracket toward the front of the m achine until it clicks into place. c Make sure you plug the connector into the jack (1) and route the cable through the ho ok (2) as shown below. d Press t h e tab (1) and p[...]

154 Machin e Info rmatio n B Ch ecking the s eria l numb er B You can see the m achine’ s serial number on the LCD. a Pre ss Me nu . b Pre ss a or b to choose Machine Info. . Pre ss OK . c Pre ss a or b to choose Serial No. . Pre ss OK . d Pre ss St op /E xit . Packing and shipp ing th e ma chi ne B When y ou trans port the machi ne, use t he pac[...]

Troub leshooti ng and Routine Maint enance 155 CAUTION If you are not a ble t o f i nd the yell ow protective part, DO NOT remove the ink cartridges before shipping. It is e s s ential that the machine be shipp ed with eit h er t he yellow protective part or the ink cartridges in position. Shipping without them will cause d amage t o your machin e [...]

156 k Wrap the machine in the bag and put it in t he original carton with t h e original packing material. l Pack the printed materials in the original carton as shown below . D o not pa c k the used ink cartridges in t he carton. Note If you are returning your machine to Brother as part of t he Exch ange Service, pack only t he m a chine. Keep all[...]

Troub leshooti ng and Routine Maint enance 157 MFC-665CW and MF C- 8 45CW m Close the carton and tape it shut. (MFC-665CW) (MFC-845CW)[...]

158 C On-scre en programmin g C Your machi ne i s de s i gned to be easy to use with LCD on-screen pro gram m ing using t he menu keys . User-f riendl y programming helps you take full advantage of all the menu sele ctions your machi n e has to offe r. Since your programming is done on t he LCD, we have created step-by-step on-sc reen instructions [...]

Menu a nd Feature s 159 Menu t abl e C The me nu tabl e wi ll hel p y ou understand the menu selections and options that are found in the machin e's programs. T he factory set t in gs are shown in Bold with an asterisk . Menu ( ) C Leve l1 Lev el2 L evel3 Op tions D escrip tions P age General Setup Mode Timer — Off 0 Sec 30 Secs 1 Min 2 Mins[...]

160 General Setup (Con ti nued ) Volume (Co nti nued ) Volume Amplify (MFC - 665C W only ) On (Permanent/ Temporary) Off * For the he aring -im paire d, yo u c an se t the vo lume to the Volume Amplify:On set tin g on a pe rman ent or temp ora r y basis . 30 Auto Daylight — On Off * Ch ange s fo r Da ylig ht Sav ings Tim e au toma tica lly . 30 O[...]

Menu a nd Feature s 161 Fax (Co nti nued ) Setup Receive (C onti nued ) Ring Delay (MFC - 665CW and MFC -845CW only ) Ring Delay 0 1 2 3 4 * Set s the nu mber of rin gs befo re the ma chin e ans wers in F ax Only o r Fa x/Te l mod e. 49 Toll Saver On Off * Cost savi ng fea ture: the mac hine r ing s 2 tim es if ther e are me ssag es and 4 time s if[...]

162 Fax (Con ti nued ) Report Se tting Transmission On On+Image Off * Off+Image Init ial s etup for Tr ansmiss ion Verific ation Rep ort and F a x Journ al Report. 87 Journal Period Off Eve ry 50 Faxes * Every 6 Hours Ever y 12 Hour s Ever y 24 Hour s Every 2 Days Every 7 Days 87 Advanced Fax Operation Fwd/Page/ Store Off * Fax Forward Paging Fax S[...]

Menu a nd Feature s 163 Fax (Co nti nued ) Miscellaneous TX Lock (MFC- 4 4 0 CN only ) — Pro hibi ts mos t ope rat ions othe r than r eceiv ing faxe s. 33 Mem Security (MFC - 665CW and MFC -845CW only ) — P rohibits mo s t func tions excep t recei ving faxe s into memor y. 34 Compatibility Normal * Basic Adju sts th e tran smiss ions t hat a re[...]

164 LAN (MFC-440CN only ) (Con ti nued ) TCP/IP (Co nti nued ) WINS Server (Primary) 00 0.0 00.0 00.00 0 (Secondary) 00 0.0 00.0 00.00 0 Spec ifi es th e IP addr es s of th e prima ry or secon dary se rver. See Net work Us er' s Guide o n the CD- ROM DNS Server (Primary) 00 0.0 00.0 00.00 0 (Secondary) 00 0.0 00.0 00.00 0 Spec ifi es th e IP a[...]

Menu a nd Feature s 165 LAN (MFC - 66 5CW and M FC-8 45C W onl y) (Co nti nued ) TCP/IP(Wired) (C onti nued ) WINS Server (Primary) 000 .0 00.00 0.000 (Secondary) 000 .0 00.00 0.000 Spec ifi e s t he IP ad dre ss of th e prima ry or se co ndar y se rver . See Net wor k Us er' s Guid e on t he CD - ROM DNS Server (Primary) 000 .0 00.00 0.000 (S[...]

166 LAN (MFC - 66 5CW and M FC- 845C W only ) (Con ti nued ) Setup WLAN Setup Wizard — You c an con f i gure yo ur pri nt serv er. See Net work Us er' s Guide o n the CD- ROM SecureEasySetup — Yo u ca n co nf igure the wi rel ess netwo rk easi ly. WLAN Status Status — Yo u can se e the cur ren t wi rel ess netw ork stat us . Signal — Y[...]

Menu a nd Feature s 167 Fax ( ) C Initial Setup (Co nti nued ) Station ID — Fax: Name: S et your name a nd fax num ber t o appear on eac h page y ou fax . Se e Quick Set up Guide Tone/Pulse (C anad a only ) — Tone * Pulse Choo se th e di ali ng m ode. Dial Tone — Detection No Detection * You ca n short en th e dia l t one de tect pa use. 142 [...]

168 Outgoing Call Make a Phone Call (MFC - 66 5CW and M FC-8 45C W only ) Send a fax Add to Speed- Dial Delete — — You can c hoose a numbe r fro m the Ou tgoi ng C all hist ory and t hen make a phon e cal l to it, send a fax t o it, add i t to Spe ed-Dia l, or de lete it. 64 Calle r ID hist. Make a Phone Call (MFC - 66 5CW and M FC-8 45C W only[...]

Menu a nd Feature s 169 Scan ( ) C Leve l1 O ption 1 O ption2 Op tion3 D e scrip tion s Page Sc an to E-mai l — — — You ca n scan a blac k & whit e or a c olor d ocum ent i nto your E- mail ap plic ati on. See Soft wa re Us er ' s Guide on the CD- ROM Scan to Image — — — Y ou c an s can a colo r pi cture i n to y our gr aphi cs[...]

170 Copy ( ) C Le vel1 Le vel2 Le vel 3 Optio ns Des crip tion s Pa ge Quality —— Fast Normal * Best Ch oose the C opy r esol ution for your t ype of docum ent. 93 En large/Re duce —— 50% 69% A4 i A5 78% LGL i LTR 83% LGL i A4 93% A4 i LTR 97% LTR i A4 100% * 104% EXE i LTR 142% A5 i A4 186% 4"x6" i LTR 198% 4"x6" i A4 2[...]

Menu a nd Feature s 171 Color Adjust Red — Adj us ts t he amoun t o f R ed in co pies. 96 Green — Adj usts th e am ount of Gree n in co pies . Blue — Adj usts the amoun t of Bl ue in co pies. Stack/Sort —— Stack * Sort Yo u ca n ch oose to sta ck o r sort mul tiple cop ies. 95 Page Layout —— Off(1 in 1) * 2 in 1 (P) 2 in 1 (L) 4 in 1 [...]

172 PhotoCapture ( ) C Print Settin g s Le vel1 Le vel2 Le vel 3 Optio ns Des crip tion s Pa ge View Photo(s) — — See t h e pri nt sett ings table belo w. Yo u ca n pre view y our phot os on t he L CD. 102 Print Index —— 6 Images/Line Fast 5 Images/Line Photo You can pr int a thum bnai l page . 103 Print All Photo s — — See the pri nt s[...]

Menu a nd Feature s 173 Contrast — — Adj usts t he contr a st . 106 True2Life On Off * White Balance Adj usts th e hue o f the w hite are as. 107 Sharpness Enh ances t he de t a il of the im ag e. Color Density Ad jus ts the t otal am ount of col or in th e im age. Cropping On * Off — — Cro ps th e ima ge ar ound the mar gin t o fit the p a[...]

174 Ente ring Tex t C When y ou are set t i ng c ertain menu selections, such as the Station ID , you ma y need to enter te x t i nt o t he machine. Most dial pad ke y s h ave three or four letters printed on keys. The keys for 0 , # and l d o not have printed letters because they are used for special charac ters. By pressing the proper dial pad ke[...]

175 D Ge nera l D Sp eci fi cat ion s D Memor y Capacity 32 MB AD F (a utom atic doc ume nt feeder) Up to 10 pages Temperature: 68 ° F - 8 6 ° F (20 ° C - 30 ° C) Humidity: 50% - 70% Paper: [20 lb (80 g/m 2 )] A4 or Letter size Pap er Tray 100 Sheets [20 lb (80 g/m 2 )] Prin ter T ype In k Jet Print Method B lack: Color: Piezo with 94 × 1 nozz[...]

176 1 Thi s depe nds on p rinti ng co nditio ns. Dimensions (MFC-440CN) D (MFC-66 5CW) D (MFC-84 5CW) D Weight M FC-440CN 17.9 lb (8.1 kg) MF C- 6 65CW 18.5 lb (8.4 kg) MF C- 8 45CW 19.2 lb (8.7 kg) Noise Operating: 50 dB or less 1 Temperatu re Operating: Best Pri nt Qualit y: 50 ° F to 9 5 ° F (10 to 35 ° C) 68 ° F to 9 1 ° F (20 to 33 ° C) [...]

Specif i c ations 177 Print me dia D 1 Use o nly tra nspa renc ies r ecomm ende d for in kjet pr intin g. 2 For g loss y pape r or tr anspar enci es , we reco mmend re movin g prin ted page s fr om the o utput pape r t ray imme diat ely af ter t hey exit the ma chin e to a voi d smud ging . 3 Se e Paper type and si ze fo r e ach op erati on o n pag[...]

178 Fax D Co mp atib il ity ITU-T Group 3 Coding System MH/MR /MMR/J PEG Mo dem Spee d Automatic Fallback 14400 bps Document Size ADF Width: 5. 8 in. t o 8. 5 in. (148 mm to 215. 9 m m ) ADF Height: 5. 8 in. t o 14 in. (148 m m t o 355 .6 mm) Scanner G lass Widt h: Max. 8. 5 in. (215.9 mm) Scanner G lass H ei ght : Max. 11.7 i n. (297 mm) Sc an nin[...]

Specif i c ations 179 1 ‘Pag es’ r efe rs to th e ‘Bro ther S tanda rd Cha rt No. 1’ ( a typi cal busi ness l etter , Sta ndard re solu tion , M MR cod e). Spec ifi cation s and pr int ed ma ter ials a re su bjec t to c hange witho ut pri or no tic e. 2 ‘P ages’ refers to the ‘ITU -T Tes t Chart #1’ (a typ ical bu s ine ss lett er, [...]

180 Messa ge Ce nter (MF C-665 C W and MFC- 845C W only ) D Messag e Center Yes I CM Rec ord ing Time Max. 29 minutes / Max. 9 9 mess ages (Max.1 80 s e cs / 1 message ) To ll S ave r Ye s Recording Conversation (MFC-665CW only) Ye s OGM Yes Re cord in g OGM Ti me 2 0 secs[...]

Specif i c ations 181 Digital Cordless H andset (MFC -845CW only) D Cord less ha ndset D 1 When V oic e E n hanc e is set to On. 2 When V oic e E n hanc e is set to Off. Battery D Fr equency 5.8 GHz Tec hno logy FHSS (F r e quency H oppi ng Spread Spec t rum ) Multi Handse t Capabi lity Up to 4 h andsets Dimensions Wei ght ( includ ing batter y) 5.[...]

182 Bat ter y cr adle D AC ad apter D Dimensio n s Weight 2 .53 oz ( 7 1.6 g) Powe r Co nsumpti on (du ring cha rge) Charging: A verage 2 W Typ e BCL -ADA In pu t AC 100 to 240 V 50/60 Hz Outp ut DC 11.0 V 2.64 in. (67 mm) 3.35 in. (85 mm) 2.72 in. (69 mm)[...]

Specif i c ations 183 Copy D 1 B ased o n Brot her stan dard pattern . (Fas t mode/ Stack C opy) C opy s peeds vary w ith th e comp lexity of th e docu ment. Color / Black Yes/ Yes Document S iz e ADF Width: 5. 8 in. t o 8. 5 in. (148 mm to 215.9 mm) ADF Height: 5. 8 in. t o 14 in. (148 m m t o 355 .6 mm) Scanner Glass Widt h: M ax. 8.5 in. (215.9 [...]

184 PhotoCapture Ce nter ® D 1 xD- Pic ture C ard™ Co nvent ion al C ard f rom 16MB to 512M B xD- Picture Card™ Type M from 2 56M B to 1 GB xD- Picture Card™ Type H f rom 2 56MB to 1GB 2 Pr ogress ive JP EG fo rmat is n ot su pport ed. 3 See Pa per typ e and si ze for e a c h oper atio n on pa ge 15. PictBridge D Available M edia Compact F l[...]

Specif i c ations 185 Scanner D 1 Wind ows ® XP in thi s Us er’s G uide i nclud es Wi ndows ® XP Hom e Edi tion, Wi ndows ® XP P rof essi onal, a nd Wi ndows ® XP Prof es siona l x 64 E diti on. 2 Max imum 12 00 × 1 200 dpi scan ning when usi ng t he WI A Dr iv er for W ind ows ® XP (r esolut ion up to 192 00 × 1920 0 dpi can be s elec ted[...]

186 Printer D 1 Ou tput imag e q uali ty va ries base d on man y fac tor s incl udin g, but n ot lim ited to in pu t im age re solu tion and qual ity a nd pri nt med ia. 2 Ba sed on Br oth er st anda rd patte rn. Lett er si z e in d raft mo de. 3 Whe n you s et th e Bor derle ss feat ure to On. 4 See Pa per typ e and si ze for e a c h oper atio n o[...]

Specif i c ations 187 Interfa ces D 1 Your mac hine ha s a USB 2.0 Fu ll-s pee d in terf ace. Th is i nter fa ce is compa tib le wi th U SB 2. 0 Hi- Spe ed; ho wever , t he max imum d ata t ransf er rat e wi ll be 12 M bits /s. The machi ne can also b e conn ect ed to a com pute r that has a US B 1 .1 in ter face . 2 T hird par ty US B po rts are n[...]

188 Computer requ irements D Minimum System Requirements and Suppo rted PC Sof t war e F unct i ons Computer Platfor m & Ope r at ing System Versi on Supp or te d PC Softw are Func ti on s Interfaces Minimum Processo r Speed Mi ni mum RAM Re co mmen de d RA M Availabl e Hard Disk Space fo r Drivers fo r Ap pli cat i on s Wi nd ows ® O perat in[...]

Specif i c ations 189 Consumable items D Ink The machine uses in di v idual B lack, Yellow, Cyan and Magenta ink cartridges t h at are separate from the print head ass embly. Service Life of Ink Cart ridge The f i rs t time you i nst all the i nk cartri dges the machine wi ll use extra ink to fill t he i nk delivery tubes. This is a o ne-time proce[...]

190 Network (LAN) D 1 See t he Comp uter R equ ire ment s cha rt o n page 18 8. LAN You c an connect your mac hi ne to a network f or Network P r inting, Network S canning and PC Fax Send and P C Fa x Receive 1 (Windows ® only). Al so included is Brother BRAdm in Professional Network Management s o ftware. Supp ort for Windows ® 98/ 98SE/Me/2000/[...]

191 E This is a comprehensive l ist of feat ures and terms t hat appear in Br other manuals. A vail a bility of these fe at ures depen ds on the model you purchased. Glossar y E ADF (automatic document feed er) The docum ent can be placed in the A DF and s canned o ne page at a time aut o mat i cal ly . Auto Reduction Reduc es t he size o f i nc om[...]

192 Dual Access Your m achine can scan out going faxes or schedul ed jobs i nto mem ory at the same time it is sen ding a f ax from memory or receiving o r printing an incoming f ax. Easy Receive Enabl es your machi ne to res pond t o CNG tones if you interrupt a f a x call by answe r i ng i t. ECM (Erro r Corre ction Mode) Detects errors during fa[...]

Gl os sa r y 193 OCR (o ptical character recog n ition) The bundl ed S canSoft ® P a perPort ® SE with OCR or Pr e s to! ® PageManage r ® software appli c a ti on c onvert s an image of text to text you can edi t. Out of Paper Recep ti o n Rece i v es faxes into the machi ne's mem ory when the machine is out of pap er. Overse as Mo de Make[...]

194 Speed-Di al A pre-programmed nu mber for eas y dialing. You m ust press Searc h/S peed Di al , the two digit code, and B lack Start or Co l or Start to start the dialing process. Stand ard re soluti on 203 × 97 dpi. It is used for regular size text and qu ickest transm ission. St at ion ID The stored information t hat appears o n the t op of f[...]

I ndex 195 F A Acces s codes, st oring and dia li ng .... ..... ... 70 Accessori es a nd suppli es .. .... ..... ..... ..... .... ii i ADF (automatic do cu ment feeder) ... . 11 , 38 Answerin g machine (T A D ) .... ... .... ... .... ... .. 57 connecting ... ....... ..... .... ..... ..... .... ..... ..... . 58 Appl e ® Mac intosh ® See Sof tware [...]

196 E Easy Receive ... ..... ..... ..... .... ..... ..... .... ..... .. 50 Envel opes . ..... ....... ..... ..... .... . 1 5 , 16 , 19 , 20 Error mes sages on L CD ...... ... .... ... .... ... . 1 36 Comm. Error .... .... ..... ..... ..... .... ..... ..... .. 136 Ink Emp ty .. .... ..... ..... ....... ..... .... ..... .......136 Near Empt y . .....[...]

197 I Ink cartridges checki ng ink v olume .... ..... ....... ..... ..... . 150 ink dot counter .... ..... .... ....... ..... ..... ..... . 143 replacing ... ..... ..... ..... .... ..... ....... ..... ..... . 143 J Jams document .. ..... ..... ..... .... ..... ..... ....... ..... . 140 paper .. ..... ..... .... ..... ..... ..... .... ....... ..... [...]

198 MultiMediaCard™ ... ..... .... ..... ..... .... .....100 Preview ph ot os .... ..... ..... ....... ..... .... .....102 Prin t s etti ngs Brightness .. ..... ..... ....... ..... .... ..... .......106 Contrast ..... ..... ..... ..... ....... .... ..... ..... .. 106 Paper & print siz e ...... .... ..... ..... ....... .. 106 Paper type .. ...[...]

199 S Safety Inst ructi ons . ..... .... ..... ....... .. 119 , 123 Scanna ble area ... ........ .... ..... ..... .... ..... ..... . 12 Scanni ng See Sof tware User's Gui de on the CD-ROM. ..... .... ..... ..... ..... .... ..... ....... ..... ..... Se ri al N umb er how to find See insi d e front cover ... .... ..... ..... ..... .... ... Shi p[...]

EQUIPMENT AT T ACHMENT LIMITAT I ONS (Can ada on ly) NOTICE This product meet s t he appl icab le Industry Canada techn ical s p ecific atio ns. NOTICE The Ringer Equivale nce Nu mber is an indi cation of the maximu m number of devices all ow ed to be conn ect ed to a telephone interface. The termination on an interface may consist of any combin at[...]

Brother Int ernational Corpor ation 100 Somerset Co rporate Boulevard P.O. Box 6911 Bridgewater , NJ 08807-0911 USA Brother Inter national Corporatio n (Canada) Ltd. 1 rue Hôtel d e Ville, Dollard-des- Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We ca[...]