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Brother MFC-685CW manual

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Table of contents for the manual

  • Page 1

    STEP 1 STEP 2 Setup is Complete! Quick Se tup Gui de Setting Up the M achine Installing the Driver & Software MFC-685CW Before you can use the machine, yo u m ust set up the hardware and install t h e software. Plea s e read this Q uick Setup Guide f or the c orrect setup p rocedure a nd installation instruction s . Keep this Qu ick Setup Gu id[...]

  • Page 2

    1 Sym bo l s u sed in t his guide Warnin g Cauti on Im pro per Se tup Warnings tell you wh at t o do to prevent possi ble pe rsonal i njury. Cauti ons sp ecify pr ocedure s you m ust fol low or a void to prevent possible dama ge to the machine or other objec ts. Improper Setup icons a lert yo u to devices and o perations that are not compati ble wi[...]

  • Page 3

    Tabl e of C ontent s 1 G ett ing S ta rted Carton com ponents .................. . ...... . ........... . ............. . ........... . ...... . ........... . ........... . ............. . . .. .... . .... .. ... ... .... . 3 Con trol pane l .. ..... ..... ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .[...]

  • Page 4

    2 For Network Users BRA dmin Ligh t ut ility (F or Wi ndows ® users) . ..... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... .... ..... ..... ..... .... .. 49 In stall ing the BRAdm i n Lig ht confi gurati on util ity ..... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... .... ..... ..... ..... . .... . 49 [...]

  • Page 5

    Getti ng Sta rted 3 1 1 Carton comp o nents C arton components may vary from one country to another. Save all packin g m aterials and the carton in c a se for an y reason you must ship your machine. An inte rface cable is not a standa rd accessory. You need to purchase t he proper interface cable for the interfa ce yo u w ant t o u se (U SB or ne t[...]

  • Page 6

    Gett ing St arted 4 2 Co nt rol p anel 1 D ial P ad 2 Fax and te lephone keys 3 Mode k eys 4 Menu k eys 5S t a r t k e y s 6 Stop/ Exit k ey 7 LCD (Liqui d Cr y st a l Display) 8I n k k e y 9 Fax Preview key 10 Microp hone 11 On /O ff key 12 Messa ge Center keys For t he deta il s of the control panel, s ee Control pa nel overview in Chapter 1 of t[...]

  • Page 7

    Settin g Up th e M achine 5 STEP 1 1 1 Removing the protecti ve part s 1 Remove t he prote c t ive ta pe and fil m covering the scanner glass. 2 Remove the foam bag (1) containing the ink cartridges from on top of the paper tray. Im prop er Set up DO NOT conn ect the inter face cable. Connecting the interface cable is done du ring the software inst[...]

  • Page 8

    Set ti ng Up th e Machi ne 6 STE P 1 3 Fan the stack of paper well to avoid pape r j a ms and misfeeds. 4 Gently p ut the p aper into the paper tray print side down and top edg e first. Check that the paper is f lat in the tray. Note W hen you use Le gal s ize paper, press a nd hold the un iversal guide release butto n (1) a s you slide out the fro[...]

  • Page 9

    Setti ng Up the Ma chin e 7 8 While holding the paper tray in place, pull out the pap er suppo r t unt il it clicks, and t hen unfold the paper s upport fl a p . Note Do not use the paper su pport flap for Legal size paper. Note You can use the pho to bypass tray wh ich is located o n the top of the pape r tray to print on photo 4 × 6i n . ( 1 0 ?[...]

  • Page 10

    Set ti ng Up th e Machi ne 8 STE P 1 Note If you are s haring one phone line with an external tele phone, connect it as shown below. 1 Extension telepho ne 2 External telephone Note If you are s haring one phone line with an external telephone answerin g machin e, connect it as sh own bel ow . Set the recei v e mode to ‘ Manual ’ if you have an[...]

  • Page 11

    Setti ng Up the Ma chin e 9 Note Do not throw away the yellow prot e ctive part. You will need it if you transpo rt the machine. 4 Take out the ink cartridge. 5 Caref u ll y remove t h e prote ctive yellow cap (1) . Im prop er Set up DO NOT touch the are a show n in th e illu s tr at ion be lo w. Note If t he protective yellow cap comes off when yo[...]

  • Page 12

    Set ti ng Up th e Machi ne 10 STE P 1 Caution • D O NOT take out ink cartridge s if y ou do not need to rep lace them. If you do so, it m ay reduce the i nk quant it y and the machine will not know the quant ity of in k left in the c a rtridge. • D O NOT shake the ink cartridges. If ink stains y o ur skin or clothing, wa sh with soap or deterge[...]

  • Page 13

    Setti ng Up the Ma chin e 11 4 The LCD asks you if t he print qua lity i s OK for black and col or. Press 1 ( Yes ) or 2 ( No ) on the dial pad. After pressing 1 ( Yes ) or 2 ( No ) for both black and color, the LCD sho ws: 5 Pre ss 1 ( Yes ), the machi ne will then start cleaning the colors. 6 After clea ning is finish ed, press Color St a rt . Th[...]

  • Page 14

    Set ti ng Up th e Machi ne 12 STE P 1 8 Set ting the LCD Contrast You can adjust the LCD cont rast for a s harper and more vivid display. If you are hav ing difficulty reading the LCD, try c hanging the contras t setting. 1 Pre ss Me nu . 2 Pre ss a or b to choose General Setup . Pre ss OK . 3 Pre ss a or b to choose LCD Settings . Pre ss OK . 4 Pr[...]

  • Page 15

    Setti ng Up the Ma chin e 13 10 Settin g you r sta t ion ID You should s tore your name and fax number to be pr int e d o n all fax pages that you sen d. 1 Pre ss Me nu . 2 Pre ss a or b to choose Initial Setup . Pre ss OK . 3 Pre ss a or b to choose Station ID . Pre ss OK . 4 Enter your f ax numb er (up t o 20 di gits) on the dial pad, and then pr[...]

  • Page 16

    Set ti ng Up th e Machi ne 14 STE P 1 12 Choosing a Receiv e Mode There are t hree possible receive modes: Fax Only , Fax/Tel and Manual . 1 Press Menu . 2 Press a or b to choose Initial Setup . Press OK . 3 Press a or b to choose Receive Mode . 4 Press or to choose the mode . Press OK . 5 Press Stop/Ex it . For details, s ee Using receive modes i [...]

  • Page 17

    Setti ng Up the Ma chin e 15 14 Se nding in the P roduc t Regist rati on a nd Test Sheet (USA only ) 1 Fill out th e Product Registration and T est Sheet. 2 Put the she et face down i n the ADF (Automatic Document Feeder) or the scann er glass. 3 Make s ure (Fax) is illu minate d in Green. 4 Enter the toll-free fax number: 1-877-268-9575. 5 Pre ss [...]

  • Page 18

    Su ppli ed CD -R OM ‘M FL-P ro Sui te’ 16 1 1 Su pplied C D-R OM ‘M FL-P ro S uite’ Windows ® Install MFL-Pro Suite You can install the M FL-Pro Suite sof tware an d mul ti f unction drivers. Install Other Drivers or Utilities You c an install additional MFL-Pro Suite software utilities, install wi thout ScanSof t™ Pape r P ort™ 11S E [...]

  • Page 19

    Windows ® Macintosh ® Insta lling the Driv er & Softw are 17 STEP 2 Follow the ins tructio ns on this page for your operatin g system and int erface. For the latest drivers, docum entatio n, and to fi nd the best solut ion for your probl em, access the Brother So l u t ion Cent er direct ly fr om the CD- ROM / Driver o r vi sit http: //solut [...]

  • Page 20

    Installing the Driver & Software 18 STE P 2 W indow s ® USB Window s ® 1 1 For USB Inter face Users (Fo r Wind ow s ® 2 000 Professi onal/XP/ XP Prof essional x64 Edi tion/ Windows Vista™) Import ant Make sure that you have finished the instru ctions from STEP 1 Se tti ng U p t h e Mach ine on pages 5 throug h 15. Note • The suppli ed CD[...]

  • Page 21

    Installing the Drive r & Softwa re 19 W indow s ® USB Window s ® 6 After reading and accepting the ScanS oft™ PaperPort™ 11SE Licens e Agreement, click Ye s . 7 The installation of ScanSoft™ PaperP ort™ 11SE wil l automatically s tart and is followed b y the install ati o n o f MFL-Pro S uite. 8 When the Brother MFL-Pro S uite Softwar[...]

  • Page 22

    Installing the Driver & Software 20 STE P 2 W indow s ® USB Window s ® 13 Lift t he scanner cover to r e lease the lock . Gently p ush the scanner cover support down and close the scanner cover . 14 Turn on the machine by connecting the power co rd . The inst allat ion of the B rothe r d rive rs will automatically s tart. The installation scr[...]

  • Page 23

    Installing the Drive r & Softwa re 21 W indow s ® USB Window s ® I nsta lling Face Fil ter Stud io FaceF ilter Studio i s an easy-to-us e borderless phot o pr int i ng application. FaceFilter Studio al so lets you edit your phot o data and ad d ph oto effects such as red eye reduction or skin tone enhancem ent. Import ant Before you launch Fa[...]

  • Page 24

    Installing the Driver & Software 22 STE P 2 Window s ® Wi ndow s ® Wi re d Network 2 For Wi red Network I nter face Users (Fo r Wind ow s ® 2 000 Professi onal/XP/ XP Prof essional x64 Edi tion/ Windows Vista™) Import ant Make sure that you have finished the instru ctions from STEP 1 Se tti ng U p t h e Mach ine on pages 5 throug h 15. Not[...]

  • Page 25

    Installing the Drive r & Softwa re 23 Window s ® Wi ndow s ® Wi re d Network Im prop er Set up If you have previously set up yo ur machi ne for a wireless network and then want to set it up on a w ired network, you should check that th e machine ’s Network I/F is Wired LAN . The wireless netwo rk interface will becom e inactive with this se[...]

  • Page 26

    Installing the Driver & Software 24 STE P 2 Window s ® Wi ndow s ® Wi re d Network 13 When the Brother MFL-Pro Suite Software License Agreem ent window app ears, cli c k Yes if you agree t o t he S oftware License Agr ee me n t. 14 For Windows ® XP SP2/Windows Vista™ users, when this screen appears, choose Change the Firewall port settings[...]

  • Page 27

    Installing the Drive r & Softwa re 25 Window s ® Wi ndow s ® Wi re d Network 17 Cli ck Fini sh t o restart your comput er. After restarting the comp uter, you m ust be logged on with Ad ministrator rights. Note After restarting t he comp uter, the In stallation Diagnostics will run automatically. If the installation is unsuccess ful, the inst[...]

  • Page 28

    Installing the Driver & Software 26 STE P 2 Window s ® Wind ows ® Wireless Network 3 For Wi reless Net work I nter face Users (F or Windows ® 2000 Professi onal/ XP/XP Professi onal x64 Edit ion/ W i ndows Vista™) in infr astru cture mo de C onne cting y our wire less m ac hine and wirel es s net wo rk to geth er a nd in sta l l ing the pr[...]

  • Page 29

    Installing the Drive r & Softwa re 27 Window s ® Wind ows ® Wireless Network C onfirm your netwo rk environmen t The setu p process will be diffe rent depe nding on your netwo rk environment .  Install ation usi ng Secure EasySetup™ or AOSS™. If your wire less access point ( A) supp orts Secur eEasySetup™ or AOSS™, you d o not need[...]

  • Page 30

    Installing the Driver & Software 28 STE P 2 Window s ® Wind ows ® Wireless Network U sing th e Se cure Easy Set up™ o r A OSS ™ softw are to conf igur e your ma chin e f or a wirel ess n et work Import ant Make sure that you have finished the instru ctions from STEP 1 Se tti ng U p t h e Mach ine on pages 5 throug h 15. The Secu reEasyS e[...]

  • Page 31

    Installing the Drive r & Softwa re 29 Window s ® Wind ows ® Wireless Network 5 The wireless network connection status using th e Secure EasySet up™ or AOSS™ soft ware will be displa ye d: Connecting WLAN , Setting AOSS or Connecting AOSS . Wa it til l e ithe r Connected or Connection Error ( Connection Fail ) is disp layed. Connected is d[...]

  • Page 32

    Installing the Driver & Software 30 STE P 2 Window s ® Wind ows ® Wireless Network U sing the Se tu p Wizar d fr om the c ontr ol p anel L AN me nu f or wi reles s netw ork co nfi gurat ion Import ant Make sure that you have finished the instru ctions from STEP 1 Se tti ng U p t h e Mach ine on pages 5 throug h 15. Before you begin you must k[...]

  • Page 33

    Installing the Drive r & Softwa re 31 Window s ® Wind ows ® Wireless Network 6 Enter the SSID you wrote d own in step 1 using the dial p ad to choose each letter or number. You can use the and k eys to m ove the cursor l eft and ri ght. For example, to e nter the le t ter a , pr es s t he 2 key on the dial pad once. To enter the number 3 , pr[...]

  • Page 34

    Installing the Driver & Software 32 STE P 2 Window s ® Wind ows ® Wireless Network Note • The suppli ed CD-R OM in cludes ScanSoft™ Pap erPort™ 11SE . This sof tware sup ports W indows ® 2000 (S P 4 or g reater), XP (SP2 or gre ater), X P Professional x64 E dition and W indows Vista™ onl y. P l ease update to the latest W indows ® S[...]

  • Page 35

    Installing the Drive r & Softwa re 33 Window s ® Wind ows ® Wireless Network 17 After reading and accepting the ScanS oft™ PaperPort™ 11SE Licens e Agreement, click Ye s . 18 The installation of ScanSoft™ PaperP ort™ 11SE wil l automatically s tart and is followed b y the install ati o n o f MFL-Pro S uite. 19 When the Brother MFL-Pro[...]

  • Page 36

    Installing the Driver & Software 34 STE P 2 Window s ® Wind ows ® Wireless Network Note For Windows V ista™, wh en this sc r e en a ppears, click the check box and click I nstall to compl e t e the installation properly. 22 When the On-Line Registration screen is displayed, make your selection and follow the on-screen i ns t ructions. 23 Cl[...]

  • Page 37

    Installing the Drive r & Softwa re 35 Ma ci nt osh ® Maci nt osh ® USB 4 For USB Inter face Users (F or M ac O S ® X 10.2 .4 or great er) Import ant Make sure that you have finished the instructions from STE P 1 Sett ing U p th e Mac hi ne on p ages 5 throug h 15. Note •F o r M a c O S ® X 10.2.0 t o 10.2.3 users, u pgrade to Mac O S ® X[...]

  • Page 38

    Installing the Driver & Software 36 STE P 2 Ma c int os h ® Maci nt osh ® USB 5 Turn on the machine by connecting the power co rd . 6 Turn on y o ur Macintosh ® . 7 Put the s upplied CD-ROM into your CD-ROM drive. 8 Double-click the S ta rt Her e OSX icon to ins tall. 9 Choose Loca l Conn ecti on , and then c lick Next . Follow t h e on-scre[...]

  • Page 39

    Installing the Drive r & Softwa re 37 Ma ci nt osh ® Maci nt osh ® USB 15 Cli ck Print Cen ter , the n Quit Prin t Center . The MFL- Pro Sui te, B rot her prin te r dri ver , scanne r dri ver and Brother Contro lCenter2 have been installed and the installation is now complete. 16 To ins tall P resto ! ® PageM anage r ® , double-click the Pr[...]

  • Page 40

    Installing the Driver & Software 38 STE P 2 Ma c int os h ® Ma cint osh ® Wired Network 5 For Wi red Network I nter face Users ( For Ma c OS ® X 10.2. 4 or great er) Import ant Make sure that you have finished the instru ctions from STEP 1 Se tti ng U p t h e Mach ine on pages 5 throug h 15. Note •F o r M a c O S ® X 10.2.0 to 10 .2.3 use[...]

  • Page 41

    Installing the Drive r & Softwa re 39 Ma ci nt osh ® Ma cint osh ® Wired Network Im prop er Set up If you have previously set up yo ur machi ne for a wireless network and then want to set it up on a w ired network, you should check that th e machine ’s Network I/F is Wired LAN . The wireless netwo rk interface will becom e inactive with thi[...]

  • Page 42

    Installing the Driver & Software 40 STE P 2 Ma c int os h ® Ma cint osh ® Wired Network For Ma c O S ® X 10.3.x or g reater u sers: The MFL- Pro Sui te, B ro ther prin te r dri ver , scanner driv er and Brother ControlCen ter2 have been installed a nd the installation is now complete. Go to step 16 . 12 For Mac OS ® X 1 0 .2 .4 to 1 0. 2. 8[...]

  • Page 43

    Installing the Drive r & Softwa re 41 Ma ci nt osh ® Ma cintos h ® Wireless Network 6 For Wi reless Net work Int erface User s (For Mac OS ® X 10.2.4 o r gr eater) in infr astructu re mo d e C onne ctin g you r wir eles s m ach ine an d wire less n et work tog ether and i nsta lling the p rinter dri ver i n inf rast ruct ure m ode First yo u[...]

  • Page 44

    Installing the Driver & Software 42 STE P 2 Ma c int os h ® Ma cintos h ® Wireless Network Confirm your network enviro nment The s etup process will be differe nt depending on your netwo rk environment .  Install ation using Secure EasySetup™ or AOSS™. If your wirele ss access poi nt (A) support s SecureEasySet up™ or AO SS™, you d[...]

  • Page 45

    Installing the Drive r & Softwa re 43 Ma ci nt osh ® Ma cintos h ® Wireless Network U sing th e Se cure Easy Set up™ o r A OSS ™ so ft ware to co nfig ure yo ur ma chin e for a wir el ess n etwo rk Import ant Make sure that you have finished the instructions from STE P 1 Sett ing U p th e Mac hi ne on p ages 5 throug h 12. The S ecureEasy[...]

  • Page 46

    Installing the Driver & Software 44 STE P 2 Ma c int os h ® Ma cintos h ® Wireless Network 5 The wireless network conne ction st atus using the SecureE asySetup™ or AOS S™ s oftware will be displa ye d: Connecting WLAN , Setting AOSS or Conne cting AOSS . Wait till ei the r Connected or Connection Error ( Connection Fail ) is displayed. C[...]

  • Page 47

    Installing the Drive r & Softwa re 45 Ma ci nt osh ® Ma cintos h ® Wireless Network U sing the Se tu p Wizar d fr om the c ontr ol p anel LAN me nu f or w ireles s netw ork co nfig urat ion Import ant Make sure that you have finished the instructions from STE P 1 Sett ing U p th e Mac hi ne on p ages 5 throug h 15. B efore you begin you must [...]

  • Page 48

    Installing the Driver & Software 46 STE P 2 Ma c int os h ® Ma cintos h ® Wireless Network 6 Enter the SSI D you wrote do wn in step 1 using the dial p ad to choose each l etter or num ber. You can use the and keys to move the cursor le ft and ri ght. For example, to e nter the le t ter a , press the 2 key on the dial pad once. To enter the n[...]

  • Page 49

    Installing the Drive r & Softwa re 47 Ma ci nt osh ® Ma cintos h ® Wireless Network Note •F o r M a c O S ® X 10.2.0 t o 10.2.3 users, u pgrade to Mac O S ® X 1 0 .2. 4 or g re ate r. (F o r t he l at es t info rmat ion for Ma c OS ® X, visi t http://solutions.brother.com ) • Make sure there are no me m ory cards or a US B Flash memory[...]

  • Page 50

    Installing the Driver & Software 48 STE P 2 Ma c int os h ® Ma cintos h ® Wireless Network 18 When th is screen appea r s, click OK . For Ma c O S ® X 10.3.x or g reater u sers: The MFL- Pro Sui te, B ro ther prin te r dri ver , scanner driv er and Brother ControlCen ter2 have been installed a nd the installation is now complete. Go to step [...]

  • Page 51

    For Netw ork Users 49 1 1 BRA dm in Lig ht utility (Fo r Win dows ® user s) BRAdm in Light is a util i ty for i nitial setup of Brother network connecte d de vices. It al so can search for B ro ther pr oducts on your ne twork, view the status and c onfigure basi c network settings, s uch as IP address . For more information on BRAdm in Light, visi[...]

  • Page 52

    For Ne twork U sers 50 2 BRA dm in Lig ht utility (Fo r Ma c OS ® X users) BRAdm in Ligh t is a utility for initial setup of Brothe r network c onnected device s . It al so can search for Brother pro ducts on your network, view t he status and conf igure basic network s ettings, s uch as IP address from a comput er running Mac OS ® X 10.2.4 or gr[...]

  • Page 53

    For Netw ork Users 51 3 Re stor i ng t he ne twor k set tings t o factory default To restore all network settings of t h e internal Prin t/S c an server to facto r y default, please f o llow t he steps below. 1 Make sure the machine is not operating, then disconnect al l the cables from the machine (except power cable). 2 Pre ss Me nu . 3 Pre ss a [...]

  • Page 54

    For Ne twork U sers 52 4 Ent e ri ng Text W hen you a re set ting certain menu selections, y ou ma y nee d to enter text into the machine. M ost nu mber keys hav e three or four letters printed on k eys. The keys for 0 , # and l do n ot have printed letters because they are us ed f or spec ial c har ac t ers . By pressing the proper number k ey rep[...]

  • Page 55

    Ins tal ling Fa ce Filte r Stud io Help 53 1 1 In structi ons on how to i nstall FaceFilter Studio Help (For Wind ow s ® users) To get instructions on how t o use FaceFilter Studio, download and install F aceFilter Studio Help. Your c omputer must be c onnected to the internet. I nstallin g Fa ceFil ter St udio Hel p 1 To run FaceFilter Studio, go[...]

  • Page 56

    Co nsuma ble s 54 1 1 Replacement consumables W hen the t ime comes to repla ce ink c artri d ges, an error mes sage will be indicated o n the LCD. F or more information abou t t he ink cart ri dges for y o ur machine, visit htt p: //solutions.brother.com or con tact your local Brother re-seller. I nk ca rt ri dge Black Ye l low Cyan Mage nta LC51B[...]

  • Page 57

    Trademar ks The Brother logo is a regist ered trademar k of Brother In dustries, Lt d . Brother is a regist ered trademar k of Brother In dustries , Ltd . Multi-Func tion Link i s a r egistere d trademark of Brother I nternati onal Cor poration. Microsof t and Windows are regi stered tr ademarks of Micr osoft Corpor ation in the United Stat es and [...]

  • Page 58

    USA/ CAN[...]