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Brother MFC-790CW manual

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Table of contents for the manual

  • Page 1

    1 Start Here Quick Se tup Guide USA/CA N Versi on 0 MFC-790CW MFC-990CW Before you can use th e machin e, read this Q uick Setup Guide for t he correc t set up and install at ion. 1 Unpack the machine and chec k the components WARNING Plastic bags are used in the packaging of your mach i ne. To avoid dan ger of suffocation, please keep these bags a[...]

  • Page 2

    2 2 Connect the han d set (MFC-790CW on ly) a Connect t he curled handset cord to the handset. 3 Load plai n Letter /A4 pap er a Pull t he paper tray a complet ely out of the machine. b Open the pape r tray cover a . c With both hands, gently press and slide the paper side guid es a and then the paper len gth guide b to fit the paper s ize. Make su[...]

  • Page 3

    3 d Fan the stack of paper well to avoid pape r jams and misfeeds. e Gently put the paper into the paper tray print side down and t op edg e first. Check that t he paper is f lat in the tray. f Gently adjust the paper side guides to the paper with both hands. Make sure that the paper side guides touch the edges of the paper. g Close the paper tray [...]

  • Page 4

    4 4 Connect the po w er cor d an d te leph on e line a Connect the power c ord . b Connect th e telephone line cord. Connect one end of the tele phone li n e cord to the jack on the machine m arked LI NE a nd the other end t o a mod ular w all jack . Im porta nt DO NOT c onnect the USB cable yet (if you are using a US B cable) . Im porta nt The tel[...]

  • Page 5

    5 5 Inst all the i nk cartr idges WARNING If i nk gets in your eyes , wash them out with water at once, and if irritation occurs consu l t a doc t o r. a M ak e su r e t ha t t he po wer is t urn ed on. The LCD shows: b Open the ink cartridge cover a . c Remove the green protective part a . d Unpack the ink cartridge. e Turn the green knob on the p[...]

  • Page 6

    6 h Gently push the ink cartridge until it clicks. After all the ink car tri dges are i nst alled cl ose th e ink cartridg e cover . Note The ma c hine wi ll prep are the ink tube syst em f or print ing. This proc ess w ill tak e ap prox imatel y four minutes. Do not turn off the ma c h i ne. Im porta nt • DO NOT take out ink cartridges if you do[...]

  • Page 7

    7 6 Check the pri nt quali ty a When the preparation proces s has finished, the LCD shows this messa ge . Pre ss Color Start . b Check the quality of the f our color blocks a on the sheet. (black/yellow/cyan/mag enta) c If all li nes are clear an d visible, press Yes to finish the quality check. If you can see m issing short lines, press No and go [...]

  • Page 8

    8 8 Choose the corr ect Receive Mode The correc t Receive M o de is determine d by the external devices and t elephone subscr iber services (Voic e Mail, Distinctive Ring, etc.) you have (or wi ll be using) on the same l ine as the Brother machine. a Pre ss MENU . b Pre ss a or b to disp la y Initial Setup . c Pre ss Initial Setup . d Pre ss Receiv[...]

  • Page 9

    9 9 Setti ng up t he M e ssag e Cent er You must rec ord an o ut go ing messag e in orde r to use the M ess a ge C enter mode. a Record the Message Ce nter outgoin g message ( Msg Ctr OGM ). b Activate Mes sage Cent er mode. Press . The button will light when the mode is ac tiv e. 10 Set the LCD contrast ( If needed) If you are having difficulty re[...]

  • Page 10

    10 11 Set the da te and ti m e The machine displays t he time, and if you set up t he stat ion ID the date and time will be added to eac h fax you send. a Pre ss MENU . b Pre ss a or b to disp la y Initial Setup . c Pre ss Initial Setup . d Pre ss Date&Time . e Enter the last two digits of t he year on the Touchscreen, and then press OK . (e .g[...]

  • Page 11

    11 12 Set you r station ID You should st ore your nam e and fax num ber to be pr int e d o n all fax pages t hat you sen d. a Pre ss MENU . b Pre ss a or b to di splay Initial Setup . c Pre ss Initial Setup . d Pre ss Station ID . e Enter your f ax numb er (up to 20 digits) on the Touchscreen , a nd then pres s OK . f Enter your na me (up t o 20 ch[...]

  • Page 12

    12 15 Send i n the Prod uct Registr ation and Test Sheet (USA only) You can also register your product online using the On-Line Registration link from the installation CD-ROM or vi sit http://www.brother.com /registration/ . a Fill out t he P roduct Re gist ration and T est She et. b Put the she et face down i n t h e ADF (Autom atic Document Feede[...]

  • Page 13

    13 Se t up the cord less han dset (MFC-990 CW onl y) 16 Inst all the bat tery a Insert the connector a of th e battery b in the direction shown below. b Place the battery in the posi t ion shown . c Install the b attery cover by sliding it onto th e back of t he hand set. d Charge the battery by leaving the cordless handset in the cradle for at lea[...]

  • Page 14

    14 19 Ch oose y o ur la nguag e on the cordles s handset (Canada only) You can c hange the L CD language . a Pre ss Men u/OK . b Pre ss a or b to choos e Select Language . Pre ss Men u/OK . c Pre ss a or b t o c h oose y ou r language. Pre ss Men u/OK . d Pre ss . 20 Choose a locat ion  C hoose a location where the temperature remains bet wee n [...]

  • Page 15

    15 Windows ® Macintosh ® Window s ® Macintosh ® USB Wired Network Wireless Network 22 Choose your connecti on type For US B int erface cab le Windo ws ® , go to page 16 Ma cintos h ® , go to pa ge 20 For Wi red Network Windo ws ® , go to page 23 Ma cintos h ® , go to pa ge 28 For Wi reless Netw ork Windo ws ® and Maci ntosh ® , go to pag [...]

  • Page 16

    16 Windows ® USB Fo r USB Inte rface User s (For W indow s ® 2000 Pro fess ional /XP/XP Pro fess ional x6 4 Edit ion/ Win dows V ista ® ) 23 Before you i nstall a Make sure that your computer is ON and you are logged on with A dministrator rights. b Disconnect the machine from the AC outlet and from your computer, if you already connected an int[...]

  • Page 17

    17 Windows ® USB Windows ® Macintosh ® USB c When the ScanSoft ™ PaperPort ™ 11 SE License Ag reement wi ndow appea rs, click Ye s if y ou a gree to t he Software License Agreement . d The installation of ScanSoft ™ PaperPort ™ 11SE wil l automatically start a nd is f ol lowed b y the install at ion o f MFL-P r o Suite. e When the Brothe[...]

  • Page 18

    18 Windows ® USB 25 Connect the USB cabl e a Using both hands, use the plastic tabs o n both sides of the machine to lift the scanner cover unt i l it locks se curely into the open position . b Connect the USB cable to the USB socket mark ed wit h a sy mbo l. You will f ind the USB socket inside the machine on the rig ht as shown below. c Carefull[...]

  • Page 19

    19 Windows ® USB Windows ® Macintosh ® USB 26 Connect the po w e r cord a Connect the power cord. The installation will c onti nue automatically. The installation screens appear one after another. b When the O n-Line Registration screen is displayed, make your selection and follow the on-screen i nstructions. On c e y ou have completed the regis[...]

  • Page 20

    20 Macintosh ® USB Fo r USB Inte rface U sers ( For Mac OS ® X 10.2. 4 or gre ater ) 23 Before you i nstall a Make sure your machine is connect ed t o t he power and your Macintosh ® is ON. You must be logged on with Administrator rights. 24 Connect the USB cabl e a Using both hands, use the plastic tabs o n both sides of the machine to lift the[...]

  • Page 21

    21 Ma ci nt os h ® USB Windows ® Macintosh ® USB 25 Ins tall MF L-Pro Suite a Put th e s upplied CD-ROM into your CD-ROM drive. b Double-click the Start Her e OSX icon to ins tall. c Choose Lo cal Co nnec tion , an d then click Next . Follow t he on-screen instructions. d The B roth er so ftware will sea rch for the B rot her device. Durin g thi[...]

  • Page 22

    22 Macintosh ® USB 26 Ins tall Presto! ® Pa geM an ager ® W hen Pr e s to! ® PageManage r ® is installed OCR cap abil ity is added to Brother ControlCenter2. You can easily scan, share and organ ize photos and doc uments using Presto! ® PageManage r ® . a Double-click the Prest o! PageMan ager icon and follow the on-screen instructions. For [...]

  • Page 23

    23 Windows ® Wired Network Windows ® Macintosh ® Wired Network Fo r Wire d Network Inte rfac e Users (For W indows ® 2000 Pro fess ional /XP/XP Pro fessio nal x 64 Edit ion/ Win dows V ista ® ) 23 Before you i nstall a Make sure that your computer is ON and you are logged on with A dministrator rights. b Disconnect t he machi ne from the AC ou[...]

  • Page 24

    24 Windows ® Wired Network c Carefully rou t e the network cable through the trench and out t he back of the machin e. Then, connect the cable to your network. d Lift t he s canner cover to r elease the lo c k a . Gently p ush the sc a nner cover s upport down b and close the scanner cover c . 25 Connect t he power cord a Connec t t he po wer cord[...]

  • Page 25

    25 Windows ® Wired Network Windows ® Macintosh ® Wired Network 26 Ins tall MF L-Pro Suite a Put th e s upplied CD-ROM into your CD-ROM drive. If t he model nam e screen appears, choose your machine. If the language screen appears, choo se your language. b The CD-ROM main menu will appear. Click Install MFL-Pro S uite . c When the Sc anSoft ™ P[...]

  • Page 26

    26 Windows ® Wired Network f Choose Wi red Network Connecti on , and th en click Next . g For Windows ® XP SP2/Windows V ist a ® users, when this screen appears , c h oose Change th e Fi re wal l por t se tt i ngs to e n able net wor k connection and contin ue with th e installation. ( Re commended) a nd clic k Next . If you are us ing a firewal[...]

  • Page 27

    27 Windows ® Wired Network Windows ® Macintosh ® Wired Network i When the O n-Line Registration screen is displayed, make your selection and follow the on-screen i nstructions. On c e y ou have completed the registration proces s, close your web browser to r e turn t o this window. The n click Next . 27 Fini sh and rest art a Cli ck Fi ni sh t o[...]

  • Page 28

    28 Macintosh ® Wired Network Fo r Wire d Network I nte rfac e Users (F or Mac OS ® X 10.2. 4 or gr eate r) 23 Before you i nstall a Make sure your machine is connect ed t o t he power and your Macintosh ® is ON. You must be logged on with Administrator rights. 24 Connect t he network cabl e a Using bot h hands, use th e plastic tabs on both side[...]

  • Page 29

    29 Ma ci nt os h ® Wired Network Windows ® Macintosh ® Wired Network c Carefully route the netwo r k cable through the trench and out t h e back of the machin e. Then, connect the cable to your network. d Lift t he s canner cover to r elease the lo c k a . Gently push the scanner cove r support down b and close the scanner cover c . 25 Insta ll [...]

  • Page 30

    30 Macintosh ® Wired Network e When th is screen appears, cl ick OK . For Ma c OS ® X 10.3.x or g reater, the ins tall ation of MFL-Pro Suit e is no w compl ete. Go to step 26 on pa ge 31. f For Mac OS ® X 10.2.4 to 10.2.8 users, cli ck Ad d . g Make the selection shown belo w. h Choose XXX- XXXX (whe re XXX -XXXX i s your model name), an d then[...]

  • Page 31

    31 Ma ci nt os h ® Wired Network Windows ® Macintosh ® Wired Network 26 Ins tall Presto! ® Pa geM an ager ® W hen Pr e s to! ® PageManage r ® is installed OCR cap abil ity is added to Brother ControlCenter2. You can easily scan, share and organ ize photos and doc uments using Presto! ® PageManage r ® . a Double-click the Pre sto ! PageM an[...]

  • Page 32

    32 For Wi reless Network Users Fo r Wire less Ne twork I nte rfac e Users 23 Be fore yo u be gin First yo u must configure the wirel ess network settings of you r machi ne to comm unicate with your netw ork ac c ess point (rout er) . After the machine is con fi gured t o communicat e wi th your a ccess point (route r ), com puters on your netwo r k[...]

  • Page 33

    33 For Wir eless Network Us ers Wireless Network 24 Confirm your n etwork environment (I n f rastructure Mo d e) The fo llowing ins t ruct ions will offer tw o met hods for in stallin g your Brot he r mac hine in a wireless netw ork env ironment. Both methods are for infrastructure mode, using a wireless router or access point that uses DHCP to ass[...]

  • Page 34

    34 For Wi reless Network Users Connectin g the Brother m achine t o the wirel ess network 25 Configure t he wireless sett ings (Typical Wirel ess Setup in in fr ast ru c tu re mo de ) a On your machine, press MENU . Pre ss a or b to disp la y Network and p r e s s Network . Pre ss WLAN . Pre ss Setup Wizard . When Switch Network interface to wirele[...]

  • Page 35

    35 For Wir eless Network Us ers Wireless Network h Pre ss TKIP or AES fo r Encryption Type? Ent er th e WPA/WPA2-P SK passwor d you wrote down in step 24 on p age 33 u sing the Touchscreen. You can use the d and c keys t o move th e cursor left and right. The letters appear in this o r der: upp er c ase and th en lower case. To enter numbers or spe[...]

  • Page 36

    36 For Wi reless Network Users 25 Configure t he wireless sett ings using t h e automatic wir eless ( o ne- push) m ethod a Confirm your w ireless router or access point has the SecureEasySet up™, Wi-Fi Protected Setup™ or AOSS™ symbol as shown below. b Place the Brother machine within range of a SecureEasyS etup™, Wi-Fi Prot ect ed Set up?[...]

  • Page 37

    37 For Wir eless Network Us ers Wireless Network Wireless se tup is now c omplete. T o install M FL-Pro Suite, continue to step 26 . For W indow s ® Users: Now go to Page 38 For Ma c OS ® Users: Now go to Page 42[...]

  • Page 38

    38 Windows ® Wire less Net work Inst all the Driver s & Softwa re (Fo r Wind ow s ® 2000 Pr ofessional /XP/XP Professio nal x64 Editi on/ Win do ws Vist a ® ) 26 Be fore y ou ins tall MFL-Pro Suite a Make sure that your computer is ON and you are logged on with A dministrator rights. 27 Inst all M FL-Pr o Suite a Put the supplied CD-ROM in t[...]

  • Page 39

    39 Windows ® Wirel ess N etwork Windows ® Macintosh ® Wireless Network c When the ScanSoft ™ PaperPort ™ 11 SE License Ag reement wi ndow appea rs, click Ye s if y ou a gree to t he Software License Agreement . d The installation of ScanSoft ™ PaperPort ™ 11SE wil l automatically start a nd is f ol lowed b y the install at ion o f MFL-P [...]

  • Page 40

    40 Windows ® Wire less Net work i The installation of the Brother drivers wi ll autom atically start. The installation sc reens appear on e a f ter an other. j When t he On-Line Registration s creen is displayed, make your selection and follow the on-screen inst r uction s . Once y ou h ave completed t he registration process, close your web brows[...]

  • Page 41

    41 Windows ® Wirel ess N etwork Windows ® Macintosh ® Wireless Network 28 Fini sh and rest art a Cli ck Fi ni sh t o restart your computer. After restarting the com puter, you mu s t be logged on wi th A dm ini st rato r rig h ts. 29 Ins tall MF L-Pro Suite on additi onal computers (If needed) If you want to use your machine with multiple comput[...]

  • Page 42

    42 Macintosh ® Wire less Net work Inst all the Driver s & Softwa re ( For Mac OS ® X 10.2. 4 or great er) 26 Be fore y ou ins tall MFL-Pro Suite a Make sure your machine is connect ed t o t he power and your Macintosh ® is ON. You must be logged on with Administrator rights. 27 Ins tall MF L-Pro Suite a Put the s upplied CD-ROM into your CD-[...]

  • Page 43

    43 Ma ci nt os h ® Wirel ess N etwork Windows ® Macintosh ® Wireless Network f When this screen appears , click OK . For M ac OS ® X 10.3.x or greater, the inst allation of MFL-P ro Su ite is now complete. Go to step 28 on p age 44 . g For Mac OS ® X 10.2.4 to 10.2.8 us ers, cli ck Ad d . h Make the selection shown belo w. i Choose XXX-XXXX (w[...]

  • Page 44

    44 Macintosh ® Wire less Net work 28 Ins tall Presto! ® Pa geM an ager ® W hen Pr e s to! ® PageManage r ® is installed OCR cap abil ity is added to Brother ControlCenter2. You can easily scan, share and organ ize photos and doc uments using Presto! ® PageManage r ® . a Double-click the Prest o! PageMan ager icon and follow the on-screen ins[...]

  • Page 45

    45 Windows ® Install Optional Applicati ons 1 Ins tall Fa ceFilter Studio su ppor ted by Re allus ion, In c FaceF ilter Studio is an easy-to-use borderl ess photo pr int i ng application. FaceFilter Studio also lets you edit your photo data and add ph oto effects such as red eye reduction or skin tone enhancem ent. a Open the main menu aga in by e[...]

  • Page 46

    46 Windows ® Instal l Optional Applicati ons 3 Ins tall Bo okSc an &Whit eboa rd Sui te sup port ed b y Re allus ion, In c Yo u c an in sta ll BookScan& Whiteboard S uite . The BookScan Enhancer soft ware can correct your scann ed book images aut omatically. T he Whit eboa rd E nha ncer software c leans up and enhanc es text and images fro[...]

  • Page 47

    47 For Network Us ers B RAdmi n L i ght ut ili t y ( For W ind ows ® users ) BRAdm in Light is a util ity for initial setup of Brother network connecte d de vices. It also can search for Brother pr oducts on y o ur network, view the stat us and conf igure basi c net work settings, such as IP address. For more information on BRAdm in Light, visit u[...]

  • Page 48

    48 For Net work U sers BRA dmin Light util ity (Fo r Ma c OS ® X users ) BRAdm in Ligh t i s a utility for in itial set up of B rother network con nected dev ices. It al s o can searc h for Brother pro duct s on your net work, view the status and configure basic network settings, such as IP address from a comput er r unning M ac OS ® X 10.2.4 or [...]

  • Page 49

    49 For Wi reless N e t work U ser s Rest ore th e net work set ti ngs to f act ory d efault To restore all net work settings of the i nt ernal Print/ S can server to factory default, p lease follow t he steps be lo w. a Make sure the machine is not operating, then disconn ect all t he cables from the machine (ex cept the power co rd ). b Pre ss MEN[...]

  • Page 50

    Consumables Rep lacem ent consu mabl es W hen the tim e comes t o replace ink c art ridges, an error mes sage will be indicated o n the LCD. For more information abou t the ink cart ridges for your machine, visit htt p://www.brother.com/ origi nal/ or cont a c t your local Brother re-seller. I nk c art ri dge Trademar ks The B rot he r log o is a r[...]