Brother MFC7160C manual

MF C 7 1 5 0C MF C 7 1 60C ® O WNER’S M ANU AL[...]

© 1996–1998 Brother Industries, Ltd. Y ear 2000 Compliant Brother is addressing the Y ear 2000 related issues f or all Brother f ax machines and multi-function centers . Our f ocus is to ensure that our b undled third par ty software will continue to properly process date/time data after J anuar y 1, 2000. Brother f ax machines and multi-functio[...]

i Br ot her N u mb er s Fax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is av ailable 24 hours a day , 7 days a week. Y ou can use the system to send fax es to any f ax machine, not just t[...]

Or dering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you ha ve a V isa, MasterCard, Disco ver , or American Express credit card, you can order accessor ies directly from Brother . (In the USA, you can visit us online for a[...]

T a ble of Contents 1 Introduction Using This Manual ...................................................................................................... 1 Finding Information .................................................................................................... 1 T est sheet Pr ocedures (F or USA Only) .............................[...]

iv T ABLE OF CONTENTS 4 On-Screen Programming User -Friendly Pr ogramming ................................................................................... 29 Function Mode .......................................................................................................... 29 Alternating Displays ............................................[...]

v T ABLE OF CONTENTS Caller ID ................................................................................................................... 53 V ie wing Caller ID List ....................................................................................... 53 Clearing a Caller ID Stored in Memory ..............................................[...]

vi T ABLE OF CONTENTS Speed Dialing ............................................................................................................ 78 Access Codes and Credit Card Numbers .................................................................. 79 Hold ..........................................................................................[...]

vii T ABLE OF CONTENTS ICM Recording Monitor ........................................................................................... 98 Recording a Memo .................................................................................................... 98 Recording a Con versation ...............................................................[...]

viii T ABLE OF CONTENTS Using the Brightness Key ....................................................................................... 123 Changing Default Settings ..................................................................................... 124 Setting Paper T ype .........................................................................[...]

ix T ABLE OF CONTENTS Priority Ke y ............................................................................................................. 144 Ink Management K ey .............................................................................................. 145 T urning of f Bi-directional Printing ...........................................[...]

x T ABLE OF CONTENTS 18 U sing the Multi- F unction Link Pro Soft w a re Introduction .............................................................................................................. 161 Multi-Function Link Pro ......................................................................................... 162 V isioneer P aperPort TM LE ...[...]

xi T ABLE OF CONTENTS Accessing NetCentric TM FaxStorm .......................................................................... 181 Sending Faxes ......................................................................................................... 181 General T ab ...............................................................................[...]

xii T ABLE OF CONTENTS 2 1 Color Faxing with 3D FaxSpeed (For Windows ® 3.1, 3.11, 95 and 98 Only) How 3D F axSpeed W orks ....................................................................................... 201 Special Coded Format (InfoImage) ........................................................................ 201 Installing 3D FaxSpeed .[...]

xiii T ABLE OF CONTENTS 2 4 Specifications Product Descr iption ................................................................................................ 223 Fax Specifications .................................................................................................... 223 Printer Specifications ......................................[...]

1 1 CHAPTER ONE Intr oduction Using This Man ual Thank you for purchasing a Brother Multi-Function Center (MFC). T his MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. Ho wev er , you can use your MFC to its fullest potential by taking a fe w minutes to read this manual. Additionally , your MFC has [...]

2 CHAPTER ONE T est Sheet Pr ocedures (For USA Onl y) After programming your Station ID, please f ill out the TEST SHEET included with your MFC and fax it to Brother’ s Automated F ax Response System as your first tr ansmission. This will v erify that your MFC is properly installed. When this document is received, a confirmation sheet will be sen[...]

3 INTR ODUCTION When your MFC answers in F AX/TEL mode, the MFC listens for CNG tones and then responds with receiving tones. The fax “handshake” is the time in which the sending machine’ s CNG tones and the recei ving machines “chirps” overla p. This must be for at least 2 to 4 seconds, so the fax machines can understand ho w each is sen[...]

4 CHAPTER ONE Volume Help/ Broadcast Start Stop Shift On/Off Line Reset Ink Management Copy Quality Enlarge/ Reduce Paper Type Brightness Mono Copy Color Copy Resolution Mode Tel-index Hold High Low Redial / Pause Speed Dial ABC D EF GH I JKL MNO P QR S TUV WXY Z Hook Clear Function Set Priority 02 03 04 14 15 16 06 07 08 10 11 12 18 19 20 22 23 24[...]

5 INTR ODUCTION MFC 7160C Contr ol P anel Over vie w Volume Help/ Broadcast MIC Start Stop Shift Record Erase Play On/Off Line Reset Ink Management Copy Quality Enlarge/ Reduce Paper Type Brightness Mono Copy Color Copy Resolution Mode Tel-index Hold High Low Redial / Pause Speed Dial ABC D EF GH I JKL MNO P QR S TUV WXY Z Speaker Phone Clear Funct[...]

6 CHAPTER ONE[...]

2 CHAPTER TWO MF C Setu p and C onnections 7 Caution Never install telephone wiring during a lightning storm. W e recommend that this product be used with a surge protection de vice to protect the product against lightning storms. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location. Never tou[...]

8 CHAPTER TWO P acking List Make sure y ou ha ve the follo wing items: P aper Wire Extension T elephone Line Cord Handset Curled Cord Document T ray T elephone Handset Document Wire Extension Owner’ s Manual Reference Guide for Impro ving Print Quality Ink Cartridg es Bi-directional P arallel Cable P aper Tr a y Brother Color Suite 2 CD-ROMS Remo[...]

9 MFC SETUP AND CONNECTIONS Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50 ° F and 95 ° F (10 ° –35 ° C). A void placing your[...]

10 CHAPTER TWO Assembly 1 Connect the handset. Connect the longer end of the curled handset cord to the MFC and the shorter end to the handset. 2 Connect the power cord. There is no ON/OFF switch. When you plug in the power cord , the power goes on and the screen alternately displays. SET CARTRIDGES OFFLINE PLS OPEN COVER OFFLINE 3 Connect th[...]

11 MFC SETUP AND CONNECTIONS Caution ■ The MFC must be grounded using a 3-prong plug. ■ Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly , y ou can protect y[...]

12 CHAPTER TWO 6 Attach the paper tray to the paper output slot. Caution Please attach the Paper T ray to pre vent paper jams and maintain print quality . Paper T ray Paper Output Slot 7 Attach the document tray . Document T ray[...]

13 MFC SETUP AND CONNECTIONS 8 Pull out the plastic extension of the document tray . Plastic Extension 9 Load paper in the multi-purpose sheet feeder (paper cassette). A Open the multi-purpose sheet feeder cover . Multi-purpose Sheet Feeder Cover[...]

14 CHAPTER TWO B Fan the paper well. Load the paper . Make sure the print side is toward you and the paper level is stacked below the paper guide line. Paper Guide Line C Adjust the guides to fit the paper width. Guide[...]

15 MFC SETUP AND CONNECTIONS Installing the Ink Car tridges 1 Check that you turned on the power (by plugging in the power cord). The screen alternately displays SET CARTRIDGES OFFLINE PLS OPEN COVER OFFLINE 2 Open the top cover by pulling it toward you. After a few seconds, the print head will move left to its replacement position. T op Cove[...]

16 CHAPTER TWO 4 Remov e the yellow shipping co ver by lifting it up and out. Caution ■ The bottom of the yellow shipping cover is wet with ink that will cause stains, so wipe it clean befor e y ou place it down. K eep the yellow shipping co ver in a safe place. Y ou will need it in the future when y ou replace the print head. Y ellow Shipping Co[...]

17 MFC SETUP AND CONNECTIONS 7 Each color has its own cor rect position. Gently insert the Black ink cartridge, matching the markings of the color indicators on the print head as a guide. Please be careful not to press do wn on the switch bar (see illustration) when inserting a cartridge. Switch Bar 8 Repeat Steps 5–7 to install each color ink ca[...]

18 CHAPTER TWO 11 Press 1 on the dial pad for each color , as prompted (for initial setup only) within 1 minute. The MFC will enter a cleaning cycle for approximately 6 minutes. The screen alterna tely displays CLEANING BLA CK and PLEASE W AIT . The ink dot counter will be set automatically for each color , so the MFC can warn you with an error mes[...]

19 MFC SETUP AND CONNECTIONS ■ Once you open an ink cartridge, install it in the MFC and use it up within six months of installation. Use unopened ink cartridges by the expir ation date written on the cartridge package. ■ DO NO T refill the ink car tridges. Attempting to use ref illed cartridges may cause damage to the print head and will v oid[...]

20 CHAPTER TWO Con verting T elephone W all Outlets There are three ways to con v ert to an RJ11 jack. The f irst two ways may require assistance from the telephone company . Y ou can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or , you can ha ve an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The t[...]

21 MFC SETUP AND CONNECTIONS Triplex Adapter Two Line Phone External Two Line TAD Fax Machine Y ou can keep two-line telephones on other wall outlets as al ways. There ar e two ways to add a tw o-line telephone to the MFC’ s wall outlet. Y ou can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter .[...]

22 CHAPTER TWO Custom Features on a Single Line T o learn ho w custom features may affect your faxing oper ations, please see the T roubleshooting and Maintenance chapter , p. 227. Connecting an External T elephone Answering De vice (T AD) Sequence Although the MFC 7160C has a built-in answering system, you can choose to connect an additional answe[...]

23 MFC SETUP AND CONNECTIONS Connections The external T AD must be plug ged into the back side of the MFC, into the jack labeled EXT . Y our MFC cannot work properly if y ou plug the T AD into a wall jack. 1 Plug the telephone line cord from the wall jack into the back side of the MFC, in the jack labeled LINE. 2 Plug the telephone line cord from y[...]

24 CHAPTER TWO Whenev er this phone (or T AD) is in use, the screen displays EXT . TEL IN USE , and, if the fax handset is lifted, an alarm sounds. T o disconnect the call on the external phone and switch to the fax, press Hook or Speaker Phone . The external telephone cannot be used while a function is being performed on the control panel.[...]

25 3 CHAPTER THREE P aper The quality of your document can be af fected by the kind of paper you use in the MFC. Y ou can use plain paper , coated paper , transparencies, glossy paper , or ganizer paper , and en v elopes. W e recommend testing v arious papers before purchasing lar ge quantities. For best results, use Brother special coated paper , [...]

26 CHAPTER THREE ■ Brother coated (ink jet) paper is coated only on one side. Make sure this whiter (coated) side is facing up to ward you. Therefore, when loading paper in the paper cassette, make sure that the whiter side (the coated side) is facing up. ■ The coated side of glossy paper is shiny . Do not touch the shin y side. Load glossy pap[...]

27 P APER ■ Curled or damaged paper may cause paper jams and misfeeds. If the paper is curled, straighten it as much as possible by rolling it in the opposite direction of the curl. ■ For optimum output quality , we recommend you use only genuine Brother paper . ■ If paper will not load from the feeder , try the manual feed slot. ■ For fax [...]

28 CHAPTER THREE Do not use the following types of paper and envelopes: ■ Damaged, curled, wrinkled, or irregularly shaped paper and envelopes ■ Extremely shiny or highly textured paper and envelopes ■ Envelopes with clasps ■ Envelopes of baggy construction ■ Envelopes not sharply creased ■ Embossed envelopes ■ Paper and envelopes alr[...]

4 CHAPTER FOUR On-Screen Programming 29 User-Friendly Programming W e ha ve designed your Multi-Function Center with on-screen programming and a Help ke y . User-friendly programming helps you take full adv antage of all the functions your MFC has to of fer . Since your programming is done on the LCD, we created step-by-step on- screen prompts to h[...]

30 CHAPTER FOUR Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about ho w to proceed. T he display you’ll probably see most often is shown belo w , showing you, when you place a document in the feeder , that you can dial a num[...]

31 ON-SCREEN PROGRAMMING 4. REMAINING JOBS Function Description Factory Set M o r e I n f o Check which jobs are in memory or pp . 5 1, 5 8 cancel a delayed fax or polling job. 3. SETUP SEND Function Description Factory Set M o r e I n f o 1. COVERPG SETUP Automatically sends a cover page O F F pp. 59–62 you program. 2. CO VERP A GE MSG Program c[...]

32 CHAPTER FOUR 8. REMO TE F AX OPT (For MFC 7150C Onl y) Function Description Factory Set M o r e In f o 1. F AX FWD/P A GING Set MFC to forward fax/message O F F pp. 81–82 – OR – to call your pager . 2. F AX STORA GE Store incoming fax in memory O F F p . 8 3 fo r remote retrieval. 3. REMO TE A CCESS Set code for retrieving faxes. 1 5 9 p. [...]

33 ON-SCREEN PROGRAMMING 0. TEL SER VICE Function Description Factory Set M o r e I n f o 1. DISTINCTIVE Use with phone compan y distincti ve O F F p p . 5 1 – 5 2 ringing service to register the ring pattern with the MFC. 2. CALLER ID V ie w or print a list of the last 30 — pp. 53–54 Caller IDs stored in memory . 2. Printer Functions Functio[...]

34 CHAPTER FOUR 4. Video Functions Function Description Factory Set M o r e In f o 1. P APER TYPE Identify the type of paper in PLAIN P APER p . 1 2 6 the cassette. 2. QUALITY Select Normal or High print HIGH p. 126 3. VIDEO TYPE Select Moving or Still video MOVING pp. 126–127 signal. 4. PRINT SIZE S el e ct the siz e y ou want th e 5.75"x4.[...]

5 CHAPTER FIVE I nitial Setu p 35 Getting Started Setting Dialing Mode (T one/Pulse) Y our MFC comes set to accommodate tone (m ulti-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1 Press F unctio n , 1 , 1 , 1 . The scr een prompts you to select TONE or PULSE . DIALING:TONE? DIALING:PUL[...]

36 CHAPTER FIVE Setting Date and Time Y our MFC displays the date and time, and prints it on e very fax you send. In the ev ent of a po wer failure, you may ha ve to reset the date and time. All other settings remain unaf fected. 1 Press F unctio n , 1 , 1 , 2 . The screen prompts y ou to enter the year . ENTER YEAR:XX 2 Enter the last two digits o[...]

37 INITIAL SETUP 5 Press Set . The screen prompts you to enter your name or your compan y name. NAME: 6 Use the dial pad to enter your name (up to 20 characters). 7 Press Set to confirm. 8 Press St op . The screen returns to the date and time. Entering T ext When you are setting certain functions, such as the Station ID, you may need to enter text [...]

38 CHAPTER FIVE Repeating letters If you need to enter a character assigned to the same key as the previous character , press to mov e the cursor to the right. Special characters and symbols Press * for (space) ! “ # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0 NOTICE The T elephone Co[...]

39 INITIAL SETUP Setting Beeper V olume Y ou can set the beeper to LO W , HIGH or OFF . The default setting is LO W . When the beeper is set to LOW or HIGH, the MFC beeps every time you press a ke y or make an error , and at the end of fax sending or recei ving. 1 Press F unctio n , 1 , 1 , 4 . 2 Press or to select your setting. 3 When the screen d[...]

40 CHAPTER FIVE Setting the Ring V olume Y ou can adjust the ring volume when your MFC is idle. Y ou can turn the ring OFF or you can select a ring volume level. Press or to adjust the volume le vel. W ith each key press, the MFC rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the[...]

6 CHAPTER SIX Setu p Re c e i ve 41 Basic Receiving Operations Setting the Select Answer Mode There are dif ferent answer modes for your MFC. Y ou ma y c hoose the mode that best suits your needs by pressing the Mode button repeatedly until you hav e changed the FAX and F AX/TEL lights to the setting you want to use. For more detailed information a[...]

42 CHAPTER SIX T o select or change y our Answer Mode Press Mode until the F AX and F AX/TEL lights are lit for the answer mode you want. Setting Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, keep the Ring Delay default setting of 4 . 1 Pre[...]

43 SETUP RECEIVE Setting F/T Ring Time (For F AX/TEL Mode Onl y) If you set the answer mode to F AX/TEL, you’ll need to determine ho w long the MFC will send you its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company . Only the MFC rings, for 20, 30, 40 or 70 seconds; no other pho[...]

44 CHAPTER SIX Record F/T OGM (F AX/TEL Outgoing Message) (For MFC 7160C Only) This is the announcement played by your MFC (not an e xternal T AD) when someone calls and your MFC is set to F AX/TEL mode. Although callers hear your announcement, they cannot lea ve a message. T o erase the announcement, follow the directions on page 94, “Erasing Ou[...]

45 SETUP RECEIVE Printing a Reduced Incoming Document Y ou can always reduce the size of an incoming f ax to a fix ed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose A UT O, your MFC chooses the le vel of reduction for you. 1 Press F unctio n , 1 , 2 , 5 . The screen displays 5.REDUCTION 2 Use or to select t[...]

46 CHAPTER SIX Setting Paper Size Y ou can use two sizes of paper for printing your fax es — letter , legal, although the displays sho ws three selections. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for paper size, so your MFC will know how to fit the incoming fax on the page. Y ou can also s[...]

47 SETUP RECEIVE Advanced Receiving Operations Operation from Extension T elephone If you answer a fax call on an extension phone or on an external phone in the EXT . jack, you can make your MFC take ov er by using the Fax Recei v e Code. When you press the Fax Recei ve Code 5 1 , the MFC starts to receive a fax. If the MFC answers a voice call and[...]

48 CHAPTER SIX T o change Remote Codes 1 Press F unctio n , 1 , 2 , 4 . 2 Press or to select ON (or OFF). REMOTE ACT.:ON? 3 Press Set when the screen displays the setting you want. 4 If you want to, enter a new Fax Receive Code, then press Set . FAX RECEIVE: * 51 5 If you want to, enter a ne w T elephone Answer Code, then press Set . TEL ANSWER:#51[...]

49 SETUP RECEIVE Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. 1 Press F unctio n , 1 , 2 , 7 . The screen displays POLLING RX:OFF? SELECT < - - > & SET 2 Press or to choose ON. 3 Press Set . T he screen displays PRESS START KEY ONLINE ENTER FAX NO. ONLINE 4 Enter the fax n[...]

50 CHAPTER SIX Setting Up Sequential Polling Receive Y our MFC can request documents from se veral fax units in a single operation. Afterward, a Sequential Polling Re port will be printed. 1 Press F unctio n , 1 , 2 , 7 . The screen displays: POLLING RX:OFF? SELECT < - - > & SET 2 Press or to select Polling ON. POLLING RX:ON? 3 Press Set [...]

51 SETUP RECEIVE Canceling a Scheduled Job Y ou can cancel tasks you’ v e scheduled, such as Delayed Fax or Polling T ransmit. 1 Press F unctio n , 1 , 4 . An y waiting jobs appear on the display . If no job is waiting, the screen displays “NO JOB W AITING. ” 4.REMAINING JOBS  2 If you have more than two jobs waiting, use or to select t[...]

52 CHAPTER SIX Registering the Distinctive Ringing Pattern If you are not sure which ring pattern you ha ve, call your T elephone Company . Then assign that pattern in the ste ps below . 1 Disconnect the MFC from any T AD or telephone compan y voice mail. 2 Set the MFC to MANUAL mode. 3 Press F unctio n , 1 , 0 , 1 . The screen displays the current[...]

53 SETUP RECEIVE Caller ID The Caller ID feature of this MFC lets you use the Caller ID subscriber service offered by man y local phone companies. This service provides you, by means of the screen display , the name or telephone number of your caller as the line rings. After a few rings, the screen displays the telephone number of your caller (or n[...]

54 CHAPTER SIX Clearing a Caller ID Stored in Memory For ef fecti ve use of the memory , it is recommended that you frequently erase the caller IDs stored in memory . W hen the display shows the number or name, press Clear to delete the selected ID. Printing Caller ID List 1 Press F unctio n , 1 , 0 , 2 . 2 Press or to select PRINT REPOR T?. 3 Pres[...]

55 Bef ore Y ou Begin ■ Documents must be between 2.75 and 8.5 inches wide, and 5 and 14 inches long. ■ Make sure you insert documents face down , top edge first . ■ Adjust the paper guides to fit the width of your document. Paper Guides 7 CHAPTER SEVEN Setu p Se n d[...]

56 CHAPTER SEVEN ADF (Automatic Document Feeder) The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m 2 ) paper when using the ADF . Resolution ■ Press Resolution (before you send the fax) to select the resolution for the document you’re sending. Resolution Fine Ph[...]

57 SETUP SEND Manual T ransmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 Insert the document face do wn in the feeder . 2 Pick up the handset and listen for a dial tone — OR —press Hook or Speaker Phone and listen for a dial tone. 3 Enter the fax number you want to call (you c[...]

58 CHAPTER SEVEN Real Time T ransmission When memory is full, the MFC cannot continue scanning documents into memory before sending. Ho we ver , you can turn on REAL TIME TX. 1 Insert the document in the feeder . 2 Press F unctio n , 1 , 3 , 9 . 3 The screen displays 9. REAL TIME TX 4 Press or to choose NEXT F AX ONL Y or ON. 5 Press Set . 6 Press [...]

59 SETUP SEND Basic Sending Operations Composing Electronic Cover Page The cov er page is generated at the receiving par ty’ s machine. Y our co ver page includes the name stored in the One T ouch or Speed Dial memory . If you’ re dialing manually , the name is left blank. The cover page indicates the fax is from your Station ID, and the number[...]

60 CHAPTER SEVEN Cover Page for Next Fax Only Make sure the Station ID is set up (pp. 36–37). This feature does not work without the Station ID. Y ou can set the fax to send a cov er page with a particular document. This cover page will include the number of pages in your document. 1 Insert the document in the feeder . 2 Press F unctio n , 1 , 3 [...]

61 SETUP SEND 10 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu— OR —Press 2 if you are finished choosing settings, and go to step 11. 11 Enter the fax number you’re calling. 12 Press Star t . Always Send Cover Page Make sure Station ID is set up (pp. 36–37). This feature does not work without [...]

62 CHAPTER SEVEN 5 Press Set when the screen displays your selection. The screen displays: ACCEPTED OTHER SETTINGS? 1.YES 2.NO 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished choosing settings. Using a Printed Cover Page If you prefer using a printed cover pa[...]

63 SETUP SEND 3 Press Set . 4 Use the dial pad to enter your customized comment. 5 Press Set . T he screen displays: ACCEPTED OTHER SETTINGS? 1.YES 2.NO 6 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu— OR —Press 2 to exit. Contrast If your document is very light or very dark, you might want to set[...]

64 CHAPTER SEVEN Advanced Sending Operations Overseas Mode After you send a fax using this feature, the feature turns itself of f. 1 Insert document. 2 Press F unctio n , 1 , 3 , 5 . 5.OVERSEAS MODE 3 Press or to select ON (or OFF). 4 Press Set when the screen displays your selection. The screen displays ACCEPTED OTHER SETTINGS? 1.YES 2.NO 5 Press [...]

65 SETUP SEND Call Reservation Y ou can send a fax and let the other party kno w that you want to speak to him after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your MFC will ring. Lift the handset to have a conversation. If you set Call Reserva[...]

66 CHAPTER SEVEN Y ou cannot use auto redial with Call Reserv ation. Y ou cannot use Call Reserv ation with Delayed T ransmission or with Polling. Y ou must re gister your Station ID to set Call Back Message to ON. Print Sample Call Back Message 1 Press F unctio n , 1 , 3 , 6 . 2 Press or to select PRINT SAMPLE?. 3 Press Set . 4 Press Star t . Dela[...]

67 SETUP SEND Broadcasting Broadcasting is automatically sending the same fax message to multiple f ax numbers. Using the Help/Broadcast ke y , y ou can include Groups, One T ouch locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any loca tions f or Groups, access codes or credit card numbers, you can “br[...]

68 CHAPTER SEVEN 1 Insert the document into the feeder . 2 Enter a number using One T ouc h, Speed Dial, Gr oup number , T el-index or the dial pad. Example: Group number 3 Press Help/Broadcast . Y ou will be prompted to press the next number . 4 Enter the next number . Example: Speed Dial 5 Press Help/Broadcast . 6 Enter the fax number . Example: [...]

69 SETUP SEND 5 Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu— OR —Press 2 if you are finished choosing settings, and go to step 6. The screen prompts you to enter the f ax number you want to call. 6 Enter the fax number you’re calling. 7 Press Star t . Setting Up f or P olling T ransmit Polling[...]

70 CHAPTER SEVEN Interrupting Dela yed F ax and P olling T ransmit Jobs Y ou can send a fax or make a copy no w , ev en if you hav e the MFC set to send a fax later , or if you ha ve it set to be polled. Ho we ver , you cannot use automatic redial or the function mode. 1 Press F unctio n , 1 , 5 . 2 W ait 2 seconds, then remov e the documents that [...]

8 CHAPTER EIGHT Set up A uto Di al N u m ber s 71 Storing Numbers for Easy Dialing Y ou can set up your MFC to do three types of easy dialing: One T ouch, Speed Dial, and Groups for Broadcasting of faxes. Storing One T ouc h Dial Numbers Y ou can store 24 fax/phone numbers that you can dial by pressing one ke y . Y ou also can store names with thes[...]

72 CHAPTER EIGHT 5 Use the dial pad to enter the name (up to 15 characters). Y ou can use the chart on page 37 to help you enter letters— OR —Press Set and go to Step 6 to store the number without a name. 6 Press Set . The screen prompts y ou to select the type of number this is. Use or to select the type you want. FA X a fax only number TEL a [...]

73 SETUP A UT O DIAL NUMBERS Storing Speed Dial Numbers Y ou can store Speed Dial numbers, so when you dial you only have to pr ess three k eys. The MFC 7150C has 56 Speed Dial locations and the MFC 7160C has 100 Speed Dial locations. Ev en if you lose electrical po wer , numbers stored in memory will not be lost. 1 Press F unctio n , 1 , 6 , 2 . T[...]

74 CHAPTER EIGHT Changing One T ouch and Speed Dial Numbers If you try to store a One T ouc h or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either 1. CHANGE — OR — 2. EXIT . 1 Press 1 to change the number stored, or press 2 to exit without making a cha[...]

75 SETUP A UT O DIAL NUMBERS Setting Up Groups for Broadcasting Groups allo w you to send the same fax message to many f ax numbers by pressing only one One T ouch key (Broadcasting). First , you’ll need to store each fax number as a One T ouch or Speed Dial number . Then , you can combine them into a Group. Each Group uses up a One T ouch key . [...]

76 CHAPTER EIGHT[...]

9 CHAPTER NINE T elep hone ( V oice ) Op er a t ion Dialing Options Y ou can use your MFC to make voice tele phone calls, by dialing manually , or by using T el-index, One T ouch or Speed Dial memory . Y ou can use the handset, or , if you ha ve the MFC 7160C, you can use the Speakerphone to make and receive calls. The Speaker Phone allows you to o[...]

78 CHAPTER NINE One T ouch Dialing 1 Pick up the handset— OR —Press Hook or Speaker Phone . 2 When you hear a dial tone, press the One T ouch k ey of the location you want to call. 3 If you pressed Hook to dial the call, pick up the handset when the other party answers. (The speaker wor ks only one way; the other party won’t be able to hear y[...]

79 TELEPHONE (V OICE) OPERA TION Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. T o take advantage of lo w rates, you can store the access codes or long-distance carriers as One T ouch numbers. Y ou can stor[...]

80 CHAPTER NINE T one/Pulse If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follo w the directions belo w . If you hav e touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press . Any digits dialed after this send tone signals. 3 When you hang up, the M[...]

10 Re mo t e F a x Opt ion s (For MFC 7150C Only) CHAPTER TEN 81 This chapter is for Model MFC 7150C. If you have model MFC 7160C, your remote fax options are handled by the Message Center , Chapter 12. Fax Forwarding/ Paging Y ou cannot use Paging and F ax Forwarding at the same time. Y ou cannot use Paging and Fax F orwarding when F ax Storage is[...]

82 CHAPTER TEN 4 Enter the forwarding number (up to 20 digits). 5 Press Set . 6 Press St op to exit. Programming Paging Number When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory [...]

83 REMO TE F A X OPTION S (FOR MFC 7150C ONL Y) Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a f ax stored in memory . The memory can store up to 100 pages of faxes. 1 Press F unct[...]

84 CHAPTER TEN Changing Remote Access Code Enter your Remote Access Code when the MFC pic ks up your call, so you can access features remotely . The access code is preset to 1 5 9 , b ut you can change this. 1 Press F unctio n , 1 , 8 , 3 . 2 Enter a three-digit number from 000 to 999. The “ ” cannot be changed. Do not use the same digits that [...]

85 REMO TE F A X OPTION S (FOR MFC 7150C ONL Y) Remote Retrieval Y ou can call your MFC from any fax machine using touch tone, then use the Remote Access Code and other b utton presses to retrie ve fax messa ges. Using Remote Access Code 1 Dial your MFC phone number from a fax machine using touch tone. 2 When your MFC answers and beeps, immediately[...]

86 CHAPTER TEN Remote Commands Follo w the commands belo w to access features remotely . When you call the MFC and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command. Remote Control Commands 95 Changing Fax Forwarding /Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 F AX FWD No[...]

87 REMO TE F A X OPTION S (FOR MFC 7150C ONL Y) Retrieving Memory Status List Y ou can retriev e the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your MFC’ s number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press[...]

88 CHAPTER TEN Changing Fax Forwarding Number Y ou can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your MFC’ s number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 5 4 . 4 Enter the new number of the remot[...]

89 MFC Settings and Activity Y ou can print the follo wing lists and reports: 1.XMIT REPORT Choose if you would like a T ransmission V erification Report printed after all faxes you send. 2.ACT.REPORT Activity Report lists information about the last 50 incoming and outgoing faxes. TX means T ransmit; RX means Recei ve. 3.ALL DIAL Lists names and nu[...]

90 CHAPTER ELEVEN T o Print a Report 1 Press F unctio n , 1 , 7 . 2 Enter the number of the report you want to print. For example, press 4 to print the TEL-INDEX. 3 Press Star t . 4 Press St op to exit. T ransmission V erification (Xmit) Repor t Y ou can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of t[...]

12 M essage C ent e r (For MFC 7160C Only) CHAPTER TWELVE 91 Introduction This section explains about how to operate the Message Center features of your MFC 7160C. Y our MFC has been designed to be user-friendly . Y ou will find a function chart on page 33 that shows you the easy button presses you can perform to access all programmed features. Rec[...]

92 CHAPTER TWEL VE Flexible Memory Settings (Message Storage) Message Center Mode off er s you six f lexible memory settings, so that you can decide which kinds of messages you want to receive. 1. F AX:ON V OICE:ON Both voice and f ax messages are stored. Y ou can use the Fax Forwarding or Paging features and retrie ve v oice and fax messages remot[...]

93 MESSA GE CENTER (FOR MFC 7160C ONL Y) Setting Message Storage Select the setting from the descriptions on page 92. 1 Press F unctio n , 1 , 8 , 1 . The screen pr ompts you to choose a F A X setting. SELECT & SET FAX:OFF? 2 Press or to select ON (or OFF). 3 Press Set . T he screen prompts you to choose a V OICE setting. SELECT & SET VOICE[...]

94 CHAPTER TWEL VE 3 Press Set . 4 Press R eco rd , then pick up the handset to record a message. F or example: Hello. W e ar e unable to take your call at this time . Please leave a message after the signal. If you wish to send a fax, please pr ess 5 1, wait for fax tones, then pr ess Start on your fax mac hine. 5 Replace the handset. The Message [...]

95 MESSA GE CENTER (FOR MFC 7160C ONL Y) If the V OICE and/or F ax Indicator lights are flashing, there is a ne w message stored. Once a new v oice message is played, the V OICE indicator light stops flashing and stays on. And once a new fax message is printed, the Fax indicator light will turn of f. Voice Fax The LCD display will indicate the tota[...]

96 CHAPTER TWEL VE 3 T o print the faxes in memory , press 1 — OR — Press 2 to exit without printing. Backup Printing Option When you choose F AX: ON in the Message Center mode, all incoming fax messages are stored in the av ailable memory for retrie val. T o print a backup copy automatically , turn this option on. 1 Press F unctio n , 1 , 8 , [...]

97 MESSA GE CENTER (FOR MFC 7160C ONL Y) 3 Press 1 to erase the message — OR — Press 2 to cancel. 4 Press St op to exit. T o erase messages all at once 1 Press Eras e . The scr een displays ERASE ALL VOICE? SELECT < - - > & SET 2 Press or to select erasing all voice messages ( V OICE ), all document messages ( FA X ), or all messages?[...]

98 CHAPTER TWEL VE Setting T oll Saver When you set the toll saver feature, the MFC answers after four rings if you don’ t hav e messages, and after two rings if you do ha ve messages. This w ay , when you call the MFC, if it rings three times, you know you have no messages, and can hang up, av oiding any toll char ge. When T oll Saver is ON, it [...]

99 MESSA GE CENTER (FOR MFC 7160C ONL Y) Recording a Conversation Y ou can record a telephone con versation b y pressing R eco rd during the con versation. Y our recording can be as long as the Incoming Message Maximum T ime. Y ou and the other party will hear a beep e very 15 seconds while recording. Y ou cannot record a con versation using the Sp[...]

100 CHAPTER TWEL VE Programming Paging Number 1 Press F unctio n , 1 , 8 , 6 . 2 Press or until the screen displays PAGING? 3 Press Set . The screen prompts you to enter your pager number . PAG#: ENTER & SET 4 Enter your pager phone number (up to 20 digits) followed by . Do not include the area code if it is the same as that of your MFC. For ex[...]

101 MESSA GE CENTER (FOR MFC 7160C ONL Y) Remote Retrieval This section is for the MFC 7160C. (If you have the MFC 7150C, please see Chapter 10 for your remote fax options.) Y ou can call your MFC from a fax machine using touch tone and use the Remote Access Code and other b utton presses to retrie ve voice (and f ax) messages. Y ou can also progra[...]

102 CHAPTER TWEL VE Remote Control Commands Follo w the commands belo w to access features remotely . When you call the MFC and enter your Remote Access Code (159 ), the system will signal you with two short beeps to enter a remote control command. Remote Control Commands 91 Playing voice messages 1 (Skip back) 2 (Skip next) 9 Stop Playing 92 Recor[...]

103 MESSA GE CENTER (FOR MFC 7160C ONL Y) Retrieving Memory Status List Y ou can retriev e the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your MFC number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 [...]

104 CHAPTER TWEL VE Changing Fax Forwarding Number Y ou can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your MFC number . 2 When you hear the beep, immediately enter your Remote Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 5 4 . 4 Enter the new number of the remot[...]

105 Y our Multi-Function Center allo ws you to make high-quality photocopies and transparencies. Copies can be in black and white, one color , or full color . Always mak e sure you hav e paper in the cassette before making copies. Do not pull on the paper while copying is in progress. Copy Quality Enlarge/ Reduce Paper Type Brightness Mono Copy Col[...]

106 CHAPTER THIR TEEN Making Multiple Copies Y ou can make multiple copies in black and white or one color using your MFC. W hen you use Mono Copy , you can choose whether the copies will be ST A CKED (all copies of page 1, then all copies of page 2, etc.) or SOR TED (collated). The Multiple full color copies f eature is av ailable on the MFC 7160C[...]

107 COPY OPERA TIONS 3 Press or to choose an enlargement or reduction ratio. Y ou can reduce to 93% , 87% , 75% , or 50% of the original size — OR — Y ou can enlarge to 120% , 125% , 150% , or 200% — OR — Y ou can select MANU AL and pr ess Set , then use the dial pad to enter an enlargement or r eduction ratio betw een 50% and 200% . F or e[...]

108 CHAPTER THIR TEEN Cop y Quality – T emporar y Settings Y ou can quickly improv e the copy quality by using the Copy Quality P aper T ype and Brightness ke ys. These settings are temporary , and the MFC returns to its default settings when you f inish copying. Y ou might want to try dif ferent combinations of settings to see which best suits y[...]

109 COPY OPERA TIONS 5 Press or to select the kind of image you’re copying. ORIGINAL:STD (text, line art, graphs, or any combination including photographs) ORIGINAL:PHO TO (photographs only) 6 When the screen displays your selection, press Set . Using the P aper T ype Ke y If you use premium paper , the copy quality is impro ved. Y ou can choose [...]

110 CHAPTER THIR TEEN Using the Brightness Key Y ou can choose brightness setting before making a copy . 1 Insert the document face do wn in the feeder . 2 Press Brightness . 3 Press to make a darker copy . — OR — press to make a lighter cop y . 4 Press Set when the screen displays your setting. Copy Quality – Default Settings Changing Defaul[...]

111 COPY OPERA TIONS QUALITY:HIGH 1.PAPER TYPE Press and . PAPER:PLAIN QUALITY:NORMAL PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY INK JET:360DPI INK JET:720DPI INK JET:OTHER QUALITY:DRAFT COLOR:RED COLOR:GREEN COLOR:BLUE R: – + 2.QUALITY ORIGINAL:PHOTO ORIGINAL:STD 3.ORIGINAL TYPE 4.COLOR ADJUST 5.BRIGHTNESS 6.CONTRAST 7.ONE COLOR – + – + B: ?[...]

112 CHAPTER THIR TEEN Select P aper T ype 1 Press F unctio n , 3 , 1 . T he screen displays 1.PAPER TYPE 2 Press Set . 3 Press or to select your paper setting. PAPER:PLAIN   PAPER:INK JET  PAPER:GLOSSY  PAPER:TRNSPRNCY  4 Press Set when the screen displays your selection. If you use Brother coated paper for 360 dpi (BP36C[...]

113 COPY OPERA TIONS Select Copy Quality 1 Press F unctio n , 3 , 2 . 2 Press or to select copy quality . QUALITY:NORMAL   QUALITY:HIGH   QUALITY:DRAFT  3 Press Set when the screen displays your selection. 4 Press St op to exit. This feature is available only for color copying. Select T ype of Original 1 Press F unctio n , 3 , [...]

114 CHAPTER THIR TEEN Color Adjustment 1 Press F unctio n , 3 , 4 . 2 Press or to select RED, GREEN, or BLUE. 3 Press Set . R: – + Light Dark B: – + G: – + 4 Press or to adjust the degr ee of color . 5 Press Set . 6 Return to Step 2 to select the next color — OR — Press St op to exit. Copy Brightness Y ou can choose brightness setting bef[...]

115 COPY OPERA TIONS Selecting a Single Color (One Color) For black and white originals, you can select a single color , instead of black, as the default to be used when you press Mono Copy . OFF is the setting for Black. 1 Press F unctio n , 3 , 7 . 2 Press or to select a copy color: COLOR:OFF COLOR:RED COLOR:GREEN COLOR:BLUE COLOR:CYAN COLOR:MAGE[...]

116 CHAPTER THIR TEEN Memory Full Message If the memory becomes full while you’re making copies, the screen displays MEMORY FULL P.01 ONLINE followed by COPY TO COPY ONLINE STOP TO ABORT ONLINE If you were scanning the first page of your document, press St op to cancel the job and then restart it to make a single cop y . If you were scan[...]

117 COPY OPERA TIONS Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or ci vil liability . This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documen[...]

118 CHAPTER THIR TEEN[...]

W alk-Up V ideo Printing lets you use your MFC, connected to your camcorder , digital camera, video game, or VCR, to view a video on the attached equipment. T he video signal and the output y ou create are NTSC (National T ele vision System Committee). T his is not compatible with any other standard. Getting Started W ith no documents in the feeder[...]

120 CHAPTER FOUR TEEN Auto Switch Whenever you connect video equipment to the MFC and turn the video signal on, the MFC Paper Type and Copy Quality keys automatically switch to video printing mode Copy Quality Enlarge/ Reduce Paper Type Brightness Mono Copy Color Copy and the screen displays VIDEO:PRESS COPY CAPTURE READY As soon as you turn off[...]

121 WALK-UP VIDEO PRINTING Blac k & White Video Printing For Black and white video printing, follo w the steps for Color V ideo Printing, using Mono Copy instead of Color Copy . Video Print Quality – T emporary Settings Y ou can quickly improve the cop y quality of video printouts by using the Copy Quality , Paper T ype and Brightness keys. T[...]

122 CHAPTER FOUR TEEN 4 When the screen displays your selection, press Set . The screen displays a video type setting, for example: VIDEO:MOVING ONLINE 5 Press or to select the video type. VIDEO:MO VING VIDEO:STILL 6 When the screen displays your selection, press Set . The screen displays PRESS COPY KEY ONLINE 7 Press Mono Copy or Color Copy [...]

123 WALK-UP VIDEO PRINTING 4 When the screen displays your selection, press Set . The screen displays PRESS COPY KEY ONLINE 5 Press Mono Copy or Color Copy . The screen shows PRINTING ONLINE Using the Brightness Key Y ou can increase or decrease the brightness setting before making a video copy . 1 W ith no documents in the feeder , plug the [...]

124 CHAPTER FOUR TEEN Changing Default Settings Press F unctio n and 4 to change default settings for video pr inting. DEFAULT SETTINGS 1. Paper Type PLAIN PAPER 2. Quality HIGH 3. Video Type MOVING 4. Print Size 5.75" x 4.25" 5. Color Ajust : R:– + : G:– + : B:– + 6. Brightness : – + By pressing F unctio n , 4 and a number , you [...]

125 WALK-UP VIDEO PRINTING 1.PAPER TYPE Press and . PAPER:PLAIN QUALITY:NORMAL PAPER:INK JET PAPER:GLOSSY PAPER:TRNSPRNCY INK JET:360DPI INK JET:720DPI INK JET:OTHER SIZE:5.75"X4.25" SIZE:4"X3" SIZE:4"X3"X6 2.QUALITY VIDEO:STILL VIDEO:MOVING 3.VIDEO TYPE 4.PRINT SIZE Function 4 COLOR:RED COLOR:GREEN COLOR:BLUE R: – +[...]

126 CHAPTER FOUR TEEN Setting P aper T ype 1 Press F unctio n , 4 , 1 . 2 The screen displays P APER:PLAIN P APER:INK JET P APER:GLOSSY P APER:TRNSPRNCY 3 Press or to select a paper type. If you are using Brother coated paper for 360 dpi (BP36CL) or 720 dpi (BP72CL), select INK JET , then select 360DPI or 720DPI (in Step 4). If you are using non-Br[...]

127 WALK-UP VIDEO PRINTING 2 Press or to select video type. VIDEO:STILL VIDEO:MOVING 3 Press Set when the screen displays your selection. 4 Press St op to exit. Y ou can press Clear in steps 2 and 3 return to the pre vious step. If you don’t ha ve enough memory to process the selected video ima ge, the print quality may be poor even for a still f[...]

128 CHAPTER FOUR TEEN Video Printing Color Adjustment 1 Press F unctio n , 4 , 5 . 2 Press or to select RED , GREEN , or BLUE . 3 Press Set . R: – + Light Dark B: – + G: – + 4 Press or to adjust the degree of color . 5 Press Set . 6 Return to Step 2 to select the next color — OR — Press St op to exit. Video Printing Brightness Y ou can in[...]

129 Bef ore Y ou Install Multi-Function Link Pro Software Y our MFC and computer can work together only if you install the Brother Multi-Function Link Pro Software. Mult-Function Link Pro turns your machine into a multi-function center , by using it as a color printer and a color scanner and enabling PC faxing from W indo ws ® applications in your[...]

130 CHAPTER FIFTEEN If Y ou Don’t Have a CD-R OM Drive All software is supplied on CD-R OM. If you need a Flopp y Diskette version (only Multi-Function Link Pro and V isioneer PaperPort LE are a v ailable on Floppy Disks, item numbers DSK7131 (for W indo ws ® 3.1 or 3.11) and DSK7195 (for W indows ® 95 or 98). If you are using W indo ws NT ® W[...]

131 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Connecting the MFC to the Computer When you connect the MFC to your computer , you must use the included Brother bi-directional IEEE-1284 compliant parallel cable. 1 Unplug the MFC power cord from the electrical outlet before connecting the parallel interface cable. 2 Make sure the computer is tu[...]

132 CHAPTER FIFTEEN Installing Multi-Function Link Pr o Software (CD-ROM 1) IMPORT ANT T o install the software using W indo ws NT ® W orkstation V ersion 4.0, you must be logged on as the Administrator . After Multi-Function Link Pro is installed, restart W indows NT ® a second time and again log in as the Administr a tor , so you can complete t[...]

133 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Install A utomatic E-Mail Printing If you want your e-mail messages automatically to be retrieved from your POP3 server and printed on the MFC, install: ■ Automatic E-Mail Printing Install 3D FaxSpeed If you want to be able to send color files by fax, install: ■ 3D FaxSpeed Install MFC 7100 S[...]

134 CHAPTER FIFTEEN Installing the Brother Software 1 Insert the Brother CD-R OM into your CD-R OM drive. 2 Enter the command for your version of W indo ws ® , if needed: After you insert the Brother CD-R OM, you must type the appropriate command for your version of W indo ws ® : ■ If you are using W indows ® 3.1 or 3.11, from the Program Mana[...]

135 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER A windo w will appear listing the options: For each application you install, click on its name in the Software Installation windo w and follow the instructions on the screen. The last step will be to restart W indo ws ® and access the Software Installation windo w again to install the next appli[...]

136 CHAPTER FIFTEEN 4 After you finish installing the software, you can click on “On-Line Documentation” to access on-line documentation for Multi-Function Link Pro and V isioneer PaperPort LE. The On-Line Documentation window will appear: 5 In the On-Line Documentation window , click on “Install Acrobat Reader” and follo w the prompts on t[...]

137 SETTING UP THE MFC AND COMPUTER TO WORK TOGETHER Helpful Hints f or Windo ws ® 3.1, 3.11, 95 and 98 ■ The installer automatically updates your SYSTEM.INI W indo ws ® f ile by adding DEVICE=bi-di.386 under the [386Enh] section. If any bi-directional parallel communications device driver has previously been installed, it will be deacti v ated[...]

138 CHAPTER FIFTEEN Multi-Function Link Pr o Mode Y ou can switch Multi-Function Link Pro Mode on and of f as needed . If you want your fax messages to go directly into your PC, make sure the MF Link setting is ON. If you want faxes to print on your MFC when they arrive, you can switch MF Link mode to OFF . 1 Press F unctio n , 1 , 2 , 8 . 2 Press [...]

139 Features The Multi-Function Center of fers you many features you’ ll find in a high quality ink jet printer . Fast Printing Speed —Using Draft mode, yo u can print 4 pages per minute in full color . Brilliant 4-Color Output at 360 dpi —Printing at 360 dpi resolution on special coated paper or glossy paper gives you normal resolution outpu[...]

140 CHAPTER SIXTEEN Straight Paper Path —The MFC can use various types of paper: plain paper , coated paper , glossy paper , transparencies, and en v elopes. Using the appropriate paper reduces the occurrence of paper jams. For complete information about what kinds of paper to use with the MFC, please read Chapter 3 in this manual. Printer Driver[...]

141 USING MFC AS PRINTER Multi-purpose Sheet Feeder The multi-purpose sheet feeder can feed plain paper , coated paper, glossy paper , transparancies, en velopes, and or ganizer pa per (K, L). When the MFC receiv es data from your computer , it begins the print process b y loading paper from the multi-purpose sheet feeder . 1 Select the print comma[...]

142 CHAPTER SIXTEEN 2 Open the feeder . Remo ve an y paper in the feeder , and load the ne w paper . F an the stack of paper before loading. 3 Load the paper stack with the printing (coated) side facing up. Adjust the paper guide. Make sure the paper is stack ed below the arro w . Y ou can load up to approximately 200 sheets of 20 lb (75g/m 2 ). pl[...]

143 USING MFC AS PRINTER Setup f or En velopes Y ou can use the manual feed slot to print one en velope at a time . 1 Select the paper size setting in the printer dri ver Properties windo w . 2 Open the top cov er . 3 Press the purple paper thickness adjustment le ver do wn. 4 Close the top cov er . 5 Insert an en velope into the manual feed slot s[...]

144 CHAPTER SIXTEEN Sim ultaneous Printing/F ax Y our MFC can print data from your computer while sending or recei ving a fax, or while scanning information into the computer . Howe v er , when the MFC is copying or recei ving a fax on paper , it pauses the PC printing operation, and resumes when copying or fax receiving is complete. Fax sending wi[...]

145 USING MFC AS PRINTER Ink Management Key When you press Ink Management , the screen displays 1.CLEANING  2.REPLACE INK If you are having trouble with one of the ink colors, you may need to clean the print head, page 236. If you got an error message NEAR EMPTY or INK EMPTY , you will need to replace the ink cartridge for the appropriate col[...]

146 CHAPTER SIXTEEN[...]

147 Printer Emulation If you are printing from the W indows ® en vironment, it is best to choose the GDI Brother MFC-7100 Series printer dri ver . Other emulations may reduce performance. If you need to print from DOS, the MFC 7150C and MFC 7160C will emulate EPSON LQ-510, LQ-850 and LQ-2550. Using the Maintenance Utility Program for Printing from[...]

148 CHAPTER SEVENTEEN Data 1 Quality Page Length Character Set Auto LF T ext Print Direction Condensed Data 2 Character Pitch LF Pitch Auto CR Zero Font Paper Size Black Emphasis Code Page Installing the Br other MFC-7100 Series DOS T ools Use these tools only in the DOS en vironment. When you print in DOS mode, select an EPSON ESC/P (LQ-510, LQ-85[...]

149 PC PRINTING Using the Brother MFC-7100 Series Printer Driver The Brother MFC-7100 Series printer driver enables you to change settings and ov erride defaults as you change your paper , document type, and colors for printing. In the Brother MFC-7100 Series on BRMFC: Properties dialog box there are three tabs: Paper , Quality/Color , and Control/[...]

150 CHAPTER SEVENTEEN Select the Apply b utton to apply your selected settings. T o return to the default settings, click the Default b utton, then click the Apply button. Paper Size Y ou can select the size of paper and en velopes and also def ine other sizes of paper . Letter (US) 8 1/2 x 11 inches (215.9 x 279.4 mm) Legal (US) 8 1/2 x 14 inches [...]

151 PC PRINTING Y our W indows application softw are may ov erride this setting. Make sure you have set the proper paper size in your application software. In addition, check the marg in settings when you select the smallest paper size. If they are too large, it may r esult in nothing being printed. Paper Source For the MFC, you can choose Feeder o[...]

152 CHAPTER SEVENTEEN Copies The Copies selection tells W indo ws ho w many copies you want to print from a software application. This setting is independent of the “copies selection” that may be available within the print menus of your software application. Do not use the two selections simultaneously . Collate In multiple page jobs that are u[...]

153 PC PRINTING The Quality/Color T ab The Quality/Color tab enables you to select the print quality , media, colors (matched to PC monitor , custom colors, or mono), and document type. Click the Quality/Color tab to display this screen: Select the Apply b utton to apply your selected settings. T o return to the default settings, click the Default [...]

154 CHAPTER SEVENTEEN Quality Select the print quality . The pr int quality and speed are related. Higher quality takes a longer time to print. Draft : 360 x 180 dpi. The fastest print mode (approximately two to four times faster than normal mode) and gives lower ink consumption. Use this mode to print large v olume documents or a document for proo[...]

155 PC PRINTING Color/Mono Color When your document contains color and you want to print it in color , select this mode. Only generic colors will appear on the printout (unless you also select color matching). Mono Select this mode if your document has only black and gray scale text and/or objects. Mono mode makes the print processing speed faster [...]

156 CHAPTER SEVENTEEN Document The printer dri ver will select the most suitable color ma tching method depending on your document type. Generally , text and b usiness graphics are printed vi vidly and photographic images are printed softly . ■ Auto The printer driver automatically selects the document type. In most cases, we recommend using the [...]

157 PC PRINTING ■ Match Monitor (A v ailable only when ICM is turned Off.) Suitable for photographic images. Color is adjusted to get the closest color match to the PC monitor . ■ V ivid Color (A v ailable only when ICM is turned Off .) Suitable for b usiness graphics such as charts, gr a phs, and text. The color is adjusted to gi ve more vi vi[...]

158 CHAPTER SEVENTEEN The Contr ol/Maintenance T ab Select the Control/Maintenance tab from the Brother MFC-7100 Series printer driver dialog box: Select the Apply b utton to apply your selected settings. T o return to the default settings, clic k the Default b utton, then click the Apply button.[...]

159 PC PRINTING Monitor Calibration If you want to get the closest color to your PC monitor on the printouts, calibrate your monitor by clicking this button. The method used to express color is dif ferent between monitors and the MFC. The PC monitor uses the thr ee primary colors—Red, Green, Blue—to create full colors and the MFC uses four colo[...]

160 CHAPTER SEVENTEEN Cleaning If you see dots are missing on the printout, clean the print head. Print the test page and to see which color has problems. 1 Select the color to be cleaned. 2 Press the Clean button. The MFC starts cleaning. W ait until Online sho ws again on the MFC display . The Printer Adjustment T ab V ertical Alignment If you se[...]

Introduction This chapter outlines the basics of the Brother softw are, so you can get started using the Multi-Function Link Pro software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM 1 that is included with your MFC. Check the online README.WRI file in the root directory of the CD-R OM[...]

162 CHAPTER EIGHTEEN The software included with your MFC consists of two parts, the Multi- Function Link Pro and V isioneer PaperPort LE for Brother . Multi-Function Link Pro The Multi-Function Link Pro Main Menu is the application used for all fax sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager[...]

163 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Visioneer P aperP or t TM LE V isioneer PaperPort TM LE for Br other is a document management application. Y ou will use P aperPort to vie w incoming faxes and scanned documents and to scan paper documents into your computer . PaperPort has a sophisticated, yet easy to use f iling system that will h[...]

164 CHAPTER EIGHTEEN Sending a F ax fr om Y our PC Sending a Quick Fax A QuickFax is a co ver page only fax with a message . This option is v ery useful when you want to fax a quick, short message from your PC. 1 From the Main Menu, select the QuickFax button— OR — Select QuickFax from the Start pull-do wn menu. The QuickFax screen will appear [...]

165 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Sending a F ax from the Main Men u Y ou can send a fax from the Main Menu and attach multiple f iles. The “attachments” can e ven be in dif ferent f ile formats. 1 From the Main Menu windo w , select the Send Fax b utton— OR —Select Send F ax from the Start pull-down menu. The Send Fax windo[...]

166 CHAPTER EIGHTEEN Sending a F ax from a Windo ws ® Application Y ou can send a fax directly from an y W indo ws ® application using the following steps: 1 Create the document in a W indows ® application. 2 Select Brother MFL Pro Fax as your pr inter . 3 Select the Print command to begin the f ax transmission. The F ax Sending dialog box will [...]

167 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Chec klist for Y our PC 1 In the Main Menu, select the Setup pull-down menu. 2 Select Preferences... 3 Under Answer Mode, select Fax only . 4 Click the OK button. 5 Make sure the MFC is connected to the PC. 6 Keep the PC and the Multi-Function Link Pro Main Menu running at all times. Viewing Receive[...]

168 CHAPTER EIGHTEEN Scanning a Document TW AIN COMPLIANT The Brother Multi-Function Link Pro software includes a TW AIN compliant scanner driv er . TW AIN dr i vers meet the standard uni versal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort viewer that[...]

169 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Scanning a Document into the PC 1 Insert the document(s) face down in the document feeder of the MFC. 2 Adjust the follo wing settings, if needed, in the Scanner windo w: • Resolution • Color T ype (Black & W hite, Gray [Error Diffusion], T rue Gray , 256 Color , 24 bit color or 24 bit color[...]

170 CHAPTER EIGHTEEN Color T ype: Black & White: Set the Color T ype to Blac k & White for te xt or line art. Gray Scale: For photogr a phic images, set the Color T ype to Gray (Error Dif fusion) or T rue Gray . Gray (Error Dif fusion) is used for documents that contain photographic images or graphics. T rue gray mode is used for documents [...]

171 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE When scanning photographs or other images for use in a w ord processor or other graphics application, you should try dif ferent settings for the contrast, mode and resolution to see which settings best suit your needs. Custom: This section displays the size you selected. T o adjust the scanning area[...]

172 CHAPTER EIGHTEEN How to use PreScan to adjust an Image: 1 Insert the document face do wn in the document feeder of your MFC. 2 Select the PreScan b utton. The entire document will be scanned into the PC and will appear in the Scanning Ar ea of the Scanner windo w . 3 T o crop a portion of the document to be scanned, drag any side or corner of t[...]

173 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE Brother Resource Manager The Brother Resource Manager application must be running for you to use your MFC with your W indo ws ® computer . Multi-Function Link Pro software and the MFL Pro Printer Driver automatically load the Resource Manager , as needed. The Resource Manager allo ws the single bi-[...]

174 CHAPTER EIGHTEEN Capturing An Image Y ou can access Multi-Function Link Pro’ s T wain dialog box from the PaperPort for Brother viewer or from any application that is compatible with T w ain scanning devices. T o capture a frame as an image: 1 Connect your video equipment to the MFC. 2 From PaperPort, select Acquir e from the File menu, or cl[...]

175 USING THE MUL TI-FUNCTION LINK PR O SOFTW ARE The V ideo Capture dialog box will appear . 5 Select the Source of the video: • Li ve Camera • T ape/VCR • Laser Disc® • Digital Camera 6 Select the T ype of video: • Auto-is the most common choice, since the system will determine the T ype for you. • Moving • Still • High Quality ?[...]

176 CHAPTER EIGHTEEN 9 T urn on your video equipment and start running the video. 10 When you see the frame you want to capture, click the Pause button. The frame will be displayed in the viewer screen section of Multi- Function Link Pro’ s T wain dialog box. 11 If you wish to capture the displayed frame, click the OK button, –OR– If you are [...]

177 NetCentric Internet Fax Internet faxing (NetCentric FaxStorm) brings together the power of the PC and the economy of the Internet. Outgoing fax es are relayed from your desktop to a network pro vider’ s fax ser ver ov er an IP connection. From the server , the fax job is tr ansmitted across the Internet using sophisticated least-cost-routing [...]

178 CHAPTER NINTEEN Before Y ou Begin Compatible Operating Systems NetCentric™ FaxStorm can be used with W indo ws ® 3.1, 3.11, W indows ® 95, 98 and W indows NT ® W orkstation V ersion 4.0 operating systems to integrate with your Inter net fax account. Y our Fax Service Account Before you can install NetCentric™ F axStorm, you must use your[...]

179 USING INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Dialed# —The phone number that the sender dialed. This should be your inbound fax number . F ile Size —Number of bytes in the fax f ile. Received T ime —T ime at which the fax w as receiv ed on the server . T ransmit Rate —T ransmission speed used to transmit the file to the serv er . [...]

180 CHAPTER NINTEEN If you are using a Proxy server , y ou must enter the server name and address on the second page of the Account Setup W izard. See your Account Administrator for this information. Over vie w of Utilities NetCentric™ FaxStorm includes the follo wing related utilities to help you manage your faxing acti vities: Contact Manager U[...]

181 USING INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Viewfax (A F ax File Viewing Application) Use V iewF ax to vie w your completed fax at any time, befor e, or after , you send it from NetCentric™ FaxStorm. Y ou can also use V iewFax to vie w f ax files that you receive through your fax account, and to view other image f iles on your system.[...]

182 CHAPTER NINTEEN General tab In the General tab you can address a fax to one or more recipients, choose a cover pa ge, and determine the method for sending the fax. The only information required to address a fax is the destination f ax number . Ho wev er , to send a fax, you must send either a co ver page or an attachment to the fax. Addressing [...]

183 USING INTERNET F AXING WITH NETCENTRIC™ F AXSTORM 4 T o view the details a bout a recipient, select the recipient from the Recipient List. Then c lick the Detail button. 5 Use the Send As drop do wn list to choose how f axes are sent to a group or to a contact. ■ Selecting Fax sends the selected file to the fax number shown in the Fax # fie[...]

184 CHAPTER NINTEEN About Sending a Fax as E-mail Y ou can send fax files and a ttachments to a recipient’ s e-mail address rather than to a fax number . When f ax files are sent by e-mail, they arri v e as TIFF file attachments to the e-mail messa ge . The recipient can then vie w the TIFF files with an e-mail utility or an external image viewin[...]

185 USING INTERNET F AXING WITH NETCENTRIC™ F AXSTORM 3 T o place an Attachment in the selected windo w , click the name the Attachment, then click the Add button— OR —T o select an attachment from your hard driv e that is not in your Attachment List, click Br owse to locate the file. Attachments you add from your hard dri ve in the Send Fax [...]

186 CHAPTER NINTEEN 3 Select NetCentric™ F axStorm from the list of printers. 4 Click Properties (or click the button that displays the properties of the printer in the application you are using). 5 Select Print to F ax and click OK to close the Pr operties dialog box. The Print Driver saves these properties until you change them again. If you ar[...]

187 USING INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Setting Up Contacts in the Contact Manager In addition to saving recipient inf ormation when you address a fax in the Send Fax windo w , you can add contacts manually in the Contact Manager windo w . When adding a contact, you are creating an entry in an e xisting group in your Contact Manager[...]

188 CHAPTER NINTEEN 2 Enter additional information about the contact in the Contact Detail window . 3 Click the OK button to sa ve the ne w contact. The Contact Manager windo w appears listing the new contact in the All group: Y ou can mov e the new contact to another group b y selecting it and dragging it into that folder . 4 Close the Contact Man[...]

189 USING INTERNET F AXING WITH NETCENTRIC™ F AXSTORM T o edit the information of an e xisting contact, open the Contact Detail windo w for tha t contact: 1 In the Contact Manager windo w , doub le-click on the contact — OR — Select the contact in the Contact Manager windo w and select Edit/V iew from the Contact menu, or click the Edit/V iew[...]

190 CHAPTER NINTEEN Moving or Cop ying a Contact to Another Gr oup In the Contact Manager windo w , you can mov e a contact from one group to another , or copy a contact from one group into another group. ■ To mov e a contact from one group to another, select a contact and dr ag it into the destination group. A dialo g box asks you to conf irm th[...]

191 USING INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Managing Y our F axes in the Status Manager The Status Manager connects to your account, retrie ves your sent and recei ved fax es and displays their status. Y ou can open the Status Manager to check your fax es, or you can set the Status Manager’ s options so that Status Manager checks the [...]

192 CHAPTER NINTEEN 3 Click on a fax to select it, and click the Vi e w button to vie w the f ile. T o delete a fax, click the Delete button. Viewing F axes Y ou Received (Inbox) 1 Click the Inbox tab at the bottom left-hand side of the Status Manager windo w . F axStorm do wnloads all faxes that ha ve been sent to your Inbox. 2 Click on a fax to s[...]

193 USING INTERNET F AXING WITH NETCENTRIC™ F AXSTORM Viewing Received F ax es in Y our Account P age Inbo x Fax es that are sent to your fax Inbox can be vie wed from your account home page, as well as from NetCentric™ FaxStorm. See online HELP if you need mor e information . 1 Log on to your account home page using a web bro wser , or select [...]

194 CHAPTER NINTEEN 3 Click the Outbox hypertext link. Y our Account Page Outbox will be displayed, listing you sent faxes: Customer Suppor t Y ou can select W eb Pr oblem Reports from the Utilities menu of the NetCentric™ FaxStorm window . Y our web browser will open the problem report page of NetCentric Corporation. Use this to send your proble[...]

195 Automatic E-Mail Printing (For Windo ws ® 95 and 98 Onl y) The Brother A utomatic E-Mail Printing software is a utility program that reads your E-mail messages from a specified POP3 server and automatically prints to a printer . Please read this section before using the software. Check the online README.WRI file in the root directory of CD-R O[...]

196 CHAPTER TWENTY Main Features • Y ou can use Automatic E-Mail Printing with other E-mail softw are: Brother Automatic E-Mail Printing has some e xtra functions that other E-mail software, such as Netscape Navigator TM or MS Internet Mail, do not support. • Automatic E-Mail Printing can be configured for a multiple user account: In Brother Au[...]

197 USING A UTOMA TIC E-MAIL PRINTING Setting Up A utomatic E-Mail Printing T o access the Properties of Brother windo w and set up your options: 1 From the Automatic E-Mail Printing window , select Pr operties from the Mail pull down menu. The User Settings windo w will appear . 2 Select the User you want to set up and click the Pr oper ties butto[...]

198 CHAPTER TWENTY Setting the Chec k Time In the Chec k tab of the Properties of Brother window , you can set up Automatic E-Mail Printing to check for new mail at specified intervals — OR— at a specified time —OR— every time you click the New Mail icon. Check the Display mail log checkbox if you want your log to show all new mail. Continu[...]

199 USING A UTOMA TIC E-MAIL PRINTING Using A utomatic E-Mail Printing In the Automatic E-Mail Pr inting window click the icon b uttons for the follo wing options: New Mail, Print, V ie w , Delete, Properties, Hide your log information and Ad d to T ask T ray . Uninstalling A utomatic E-Mail Printing from Windo ws ® 95 or 98 Y ou can delete the Au[...]

200 CHAPTER TWENTY T o Access the Add/Remo ve Pr ograms Pr oper ties Windo w: 1 Close the Automatic E-Mail Printing applica tion. 2 Click the Start b utton in the T askbar . 3 Select Settings , then Contr ol P anel . The Control Panel windo w appears. 4 Double-click the Add/Remove Pr ogram icon in this windo w to run the Add/Remove Programs Propert[...]

2 1 Color Faxing with 3D FaxSpeed (For Windows ® 3.1, 3.11, 95 and 98 Only) CHAPTER TWENTY-ONE 201 Ho w 3D F axSpeed W orks 3D FaxSpeed is a W indo ws ® color PC fax software applica tion tha t allo ws you to con vert color image f iles so you can fax them to the recei ving party’ s PC. (The receiving party must be able to receive faxes and mus[...]

202 CHAPTER TWENTY -ONE This chapter is only an Introduction to 3D F axSpeed. After you install 3D F axSpeed on your computer , check the README.WRI file in the root directory of CD-R OM 1 f or last-minute important information and troubleshooting tips that were not included in the On-Line Documentation. Use the Help pull do wn menu in 3D FaxSpeed [...]

203 USING COLOR F AXING WITH 3D F AXSPEED 6 Click the Continue b utton to accept it. The third installation windo w appears with 3D FaxSpeed Standar d as the name of the program group. 7 Click the Cr eate button to accept it. 8 At the end of the installation, a success message should be displayed. Click the OK button to proceed. After installation [...]

204 CHAPTER TWENTY -ONE Creating 3D FaxSpeed Read Module Disks f or Recipients Y ou can create a disk of the Read module to giv e to recipients of your InfoImages, so they can con v ert and read them on their computer . 1 Select the Create Read Module Install Disk icon from the Multi- Function Link Pro program group. The 3D FaxSpeed Cop y W izard w[...]

205 USING COLOR F AXING WITH 3D F AXSPEED Quic k Star t Pr ocedures If you want to start sending and reading InfoImages immediately , these are the basic procedures. How to Send an InfoImage Y ou must be in the 3D FaxSpeed application to select the f ile(s) you wish to send as an InfoImage. T o Send an Inf oImage with 3D F axSpeed Standar d Send: 1[...]

206 CHAPTER TWENTY -ONE Using the 3D FaxSpeed Macr o T o print the current document in y our w or d pr ocessor directly to 3D FaxSpeed: 1 Open your word processor application, and open or create the required document. 2 Select the Run 3D FaxSpeed option from the File menu. The current file will be generated into an InfoImage. Then the 3D FaxSpeed S[...]

207 USING COLOR F AXING WITH 3D F AXSPEED NOTE: Even though the list of files and their content can be viewed, the actual files represented by the InfoImage are not saved unless you have saved them to disk. How to Read an Inf oImage that W as Received Into MFL Pro When the Multi-Function Link Pro Message Center Counter is displayed and shows that y[...]

208 CHAPTER TWENTY -ONE NO TE: Ev en though the list of files and their content can be vie wed, the actual files represented by the InfoImage are not saved unless you have saved them to disk. If the Recipient Uses Another F ax Application The recipient may use a PC modem and another fax application to receive fax es directly into a computer . As so[...]

209 USING COLOR F AXING WITH 3D F AXSPEED If the Recipient Uses a F ax Machine and Scanner Recipients who recei ve f ax transmissions on paper at a fax machine must use a scanner to scan the image into their computer . 3D FaxSpeed Read Module for Recipients T o decompress and read your InfoImages, the recipient’ s computer must have the 3D FaxSpe[...]

210 CHAPTER TWENTY -ONE[...]

Memory Board The memory board is installed on the main controller board inside the MFC. When you add the optional memory board, it increases the performance for fax operations. Optional Memory for the Fax Operations The MFC 7160C can recognize 2MB (ME2000) of Optional Memory . Be careful to purchase the appropriate memory board. Additional memory f[...]

212 CHAPTER TEENTY -TWO Installing the Optional Memory Board 1 Unplug the po wer cord from the A C outlet and disconnect the interf ace cable. 2 Remove the two screws securing the paper output slot in the front of the MFC. Paper Output Slot 3 Pull out the paper output slot.[...]

213 OPTIONAL ACCESSORIES 4 Hold the edge of the memory board and do not touch its surface. Insert the memory board into the connector on the Main Board and make sure it is securely seated. 5 Return the paper output slot to its normal position. 6 Secure it with the two screws. 7 Reconnect the interface cable. 8 Plug the po wer cord into the A C outl[...]

214 CHAPTER TEENTY -TWO[...]

2 3 CHAPTER TWENTY THREE Important Information 215 Standar d T elephone and FCC Notices These notices are in effect on models sold and used in the United States onl y . This equipment is hearing aid compatible. When progr amming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispat[...]

216 CHAPTER TWENTY THREE The REN is useful to determine the quantity of de vices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs of all devices connected to one line should not exceed f iv e (5). T o be certain of the number of devices you[...]

217 IMPOR T ANT INFORMA TION W ARNING For protection a gainst the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial[...]

218 CHAPTER TWENTY THREE Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Attention The MFC 7160C that you purchased contains a rechargeable inter nal battery (Ni-MN). At the end of its useful life[...]

219 IMPOR T ANT INFORMA TION Impor tant Saf ety Instructions 1 Read all of these instructions. 2 Sav e them for later reference. 3 Follo w all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product ne[...]

220 CHAPTER TWENTY THREE 14 Nev er push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product. 15 Do not attempt to service this product yourself, as opening or removing covers may ex[...]

221 IMPOR T ANT INFORMA TION Notice – Disc laimer of W arranties BR O THER’S LICENSOR(S), AND THEIR DIRECT ORS , OFFICERS, EMPLO YEES OR A GENTS (COLLECTIVEL Y BR O THER’S LICENSOR) MAKE NO W ARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMIT A TION THE IMPLIED W ARRANTIES OF MERCHANT ABILITY AND FITNESS FOR A P AR TICULAR PURPOSE, REGARD[...]

222 CHAPTER TWENTY THREE T rademarks The brother logo is a registered tr ademark of Brother Industr ies, Ltd. Brother is a registered trademar k of Brother Industries, Ltd. © Copyright 1997 Brother Industries, Ltd. All rights reserv ed. © Copyright 1997 Smith Micro Software, Inc. All rights reserved. © Copyright 1997 V isioneer , Inc. All rights[...]

223 Product Description The MFC 7150C is a 6 in 1 Multi-Function Center: Color Printer , Color Copier (single copies), Color Scanner , Plain P aper Fax, Color PC Fax (via your PC) and V ideo Capture. The MFC 7160C is a 7 in 1 Multi-Function Center: Color Printer , Color Copier (multiple copies), Color Scanner , Plain Paper F ax, Message Center , Co[...]

224 CHAPTER TWENTY FOUR Resolution • Horizontal 203 dot/inch (8 dot/mm) • V ertical Standard—98 line/inch (3.85 line/mm) Fine, Photo—196 line/inch (7.7 line/mm) Superfine , Photo—392 line/inch (15.4 line/mm) Memory Capacity MFC 7150C—2 MB (up to 100 pages) MFC 7160C—4 MB (up to 300 pages/up to 99 minutes) One T ouch Dial 12 x 2 Speed [...]

225 SPECIFICA TIONS Printer Specifications Printing Print Method Piezo with 64 x 4 nozzles Resolution 1440 x 720 dots per inch (DPI) 720 x 720 dots per inch (DPI) 360 x 360 dots per inch (DPI) 360 x 180 dots per inch (DPI) Print Speed up to 6 pages/minute (Mono) up to 4 pages/minute (Color) Print Width 8 inches (203.2 mm) Resident Fonts Bitmap font[...]

226 CHAPTER TWENTY FOUR Print Media Paper Input Automatic loading from the Multi-Purpose Sheet Feeder or manual loading from the Manual Feed Slot ■ Paper type: Plain paper , coated paper , glossy paper , transparancies, or ganizer paper (J (from the Manual Feed Slot only), K, L) and en velopes ■ Paper size: Letter , Legal, A5, B5, Executi v e, [...]

T r oub leshooting Fax-Back System Brother Customer Service has installed an easy-to-use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is av ailable 24 hours a day , 7 days a w eek. Y ou can use the system to send fax es to any f ax machine, not just the o[...]

228 CHAPTER TWENTY FIVE Error Messages As with any sophisticated of f ice product, errors may sometimes occur . If this happens, your MFC often identifies the problem and displays an error message. T he tab le belo w e xplains the most common error messages. Y ou can cor rect most problems by yourself. If you need additional help, call the Brother [...]

229 TR OUBLESHOO TING AND MAINTEN ANCE Document Jam If the original document is jammed, follow the steps as belo w . Control Panel Cover 1 Remove any paper from the document feeder that is not jammed. 2 Lift the control panel cov er . 3 Pull the jammed document out toward the front of the MFC. 4 Close the control panel cov er . 5 Press St op .[...]

230 CHAPTER TWENTY FIVE Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the multi-purpose sheet feeder . Multi-Purpose Sheet Feeder Cassette Cover 1 Open the cassette cover and pull the jammed paper upwards and remove it. 2 If the paper can’t be pulled out easily , remo ve the multi-[...]

231 TR OUBLESHOO TING AND MAINTEN ANCE 2 If the paper can’ t be pulled out easily , remove the multi-purpose sheet f eeder . 3 Holding the cassette, pull the jammed paper out of the multi-purpose sheet feeder from underneath the cassette. Paper is jammed inside the MFC. 1 Remov e the multi-purpose sheet feeder . Multi-purpose Sheet Feeder[...]

232 CHAPTER TWENTY FIVE 2 Lift the top cover to see where the paper is jammed. 2 T op Cover 1 1 Paper is jammed inside fr ont of MFC. Release Lever (Blue) Hold Up Lever 1 Close the top cov er . 2 Pull the paper toward you while you hold up the blue release lever at the rear of the MFC.[...]

233 TR OUBLESHOO TING AND MAINTEN ANCE 3 Replace the multi-purpose sheet feeder . 2 Paper is jammed inside back of MFC. Release Lever (Blue) Hold Up Lever 1 Pull the paper out of the back of the MFC while holding up the blue release lever at the rear of the MFC. 2 Close the top cov er . 3 Replace the multi-purpose sheet feeder .[...]

234 CHAPTER TWENTY FIVE If Y ou Are Having Difficulty with Y our MFC If you think there is a problem with your MFC, make a copy first. If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. DIFFICUL TY SUGGESTIONS Printing or Receiving Faxes Condensed Print and Horizontal Streaks / I[...]

235 TR OUBLESHOO TING AND MAINTEN ANCE DIFFICUL TY SUGGESTIONS Phone Line or Connections MFC Does Not Answer When Called M ak e sure the MFC is in the correct receiving mode for your setup (either F AX, F AX/TEL or MSG CTR). Check f or dial tone. If possible, call your MFC to hear it answer . If there is still no answer , check the telephone line c[...]

236 CHAPTER TWENTY FIVE DIFFICUL TY SUGGESTIONS Printer Difficulties (Continued) Cannot print when using Adobe Illustrator . Try t o r educe the printing resolution. Thick line and thin line appear alternately . Tur n OFF ‘Bi-Directional Printing’ from the ‘Control/Maintenance’ tab (banding) in the printer dri ver . There are some dense lin[...]

237 TR OUBLESHOO TING AND MAINTEN ANCE Caution Do NO T clean the print head by touching it with your hand or a cloth. 1 Press Ink Management . 2 Press 1 to choose 1.CLEANING . 3 Press or to choose the color you want to clean. 4 Press Set to clean the print head automatically . When cleaning is finished, the MFC will go bac k online automatically . [...]

238 CHAPTER TWENTY FIVE 2 Press Star t . The MFC prints a sample page. Study the alignment page and decide which sample numbers show the most ev enly printed ink lines for 360 and 720 dpi. The screen displays 360 DPI ADJUST   ENTER NO.(1-9) 3 Using the dial pad, enter the level of adjustment needed for 360 dpi (1 to 9). 4 The screen displa[...]

239 TR OUBLESHOO TING AND MAINTEN ANCE 2 Press 2 to select OFF (or 1 to select ON ). Don’t handle the paper until the ink is dry Special ink jet, glossy and transparency paper will take longer to dry than plain paper , so do not touch the printed copy until the ink has dried. Packing and Shipping the MFC Whenever you transport the MFC, use the pa[...]

240 CHAPTER TWENTY FIVE 4 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material. 5 Place additional parts (such as cords and trays) and documents (such as your manual) into the carton.[...]

241 TR OUBLESHOO TING AND MAINTEN ANCE 6 Close the carton.[...]

242 CHAPTER TWENTY FIVE Regular Maintenance Cleaning the Scanner Unplug the MFC and open the control panel cov er . Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. If the screen still displays a scanner error , call Brother Customer Service, see p. i. Control Panel Cover Cleaning the [...]

243 TR OUBLESHOO TING AND MAINTEN ANCE Cleaning the Pick-up Roller 1 Remove the Multi-Puropose Sheet Feeder from the printer platen. 2 W ipe the pick-up rollers with a cloth moistened with isopropyl alcohol. Pick-up Rollers Multi-Purpose Sheet Feeder 3 Refit the Feeder to the printer platen. W ARNING ■ Be sure to unplug the MFC from the main powe[...]

244 CHAPTER TWENTY FIVE 1 Press Ink Management . 2 Press or to choose 2. REPLACE INK . 3 Press Set . If one or more ink cartridges are empty , for example Black, the screen displays INK EMPTY BLACK and PLS OPEN COVER . 4 Open the top cov er . 5 Open the ink cartridge covers by pressing the clips together as shown in the illustration. Cartridge Cove[...]

245 TR OUBLESHOO TING AND MAINTEN ANCE 7 Open the new ink cartridge bag for the color on the display and remove the ink cartridge. 8 Hold the new ink cartridge as shown in the illustration, and peel the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you. opening Peel in the direction away from yo[...]

246 CHAPTER TWENTY FIVE The MFC will enter a cleaning cycle for approximately two minuts for each replaced cartridge. The display screen alternately shows CLEANING and PLEASE W AIT . When the MFC completes the cleaning cycle, the display returns to Standby mode (date and time). W ARNING If ink gets in your eyes, irrigate them with water immediately[...]

247 GLOSSAR Y Glossary Activity Report Lists information about the last 50 incoming and outgoing faxes. TX means Tr ansmit. RX means Receiv e. ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically . All Dial List A listing of names and numbers stored in One T ouch a[...]

248 GLOSSAR Y CNG tones T he special tones (beeps) sent by f ax machines during auto- matic transmission to tell the receiving machine that they are a from fax machine. communication err or (or Comm. Err or) An error during fax sending or receiving, usually caused by line noise or static. Coding Method Method of coding the information contained in [...]

249 GLOSSAR Y E-Mail Printing Software application that automatically retrieves your e- mail messages from your POP3 server and prints them on your MFC. extension phone A telephone on the fax number that is plugged into a separate wall jack. external phone A T AD (telephone answering device) or telephone that is plugged into the EXT jack of your MF[...]

250 GLOSSAR Y LCD (liquid crystal display) The display screen on the MFC that shows interactive messages during On-Screen Programming and defaults to the date and time when the machine is idle. manual fax When you press Hook —OR— Speaker Phone —OR—lift the handset so you can hear the receiving fax machine answer before you press Start to be[...]

251 GLOSSAR Y printer alarm Audible alarm when the printer is not able to print. print reduction reduces the size of incoming faxes. Pulse A for m of dialing on a telephone line. Real Time T ransmission When memory is full, you can send documents in real time. remote access The ability to access your Message Center remotely from a touch tone phone.[...]

252 GLOSSAR Y T el-inde x An electronic, alpha betical listing of stored One T ouch, Speed Dial and Group numbers. T emporary Setting Y ou can select certain options for each fax transmission without changing the default settings. T oll Saver (For MFC 7160C Onl y) A Message Center setting that allows the MFC to answer after one ring when a message([...]

253 Index A Accessories and Supplies .................................. ii Activity Report .......................................... 89, 90 ADF (Automatic Document Feeder) ............... 56 All Dial List ..................................................... 89 Alternating Displays ........................................ 30 Answer Mode ..........[...]

254 INDEX Copy Contrast ................................................ 114 Copy Operations ............................................ 105 Copy Quality ......................................... 108, 1 10 Copy Resolution ............................................ 4, 5 Copying ......................................................... 105 Correct[...]

255 INDEX G Glossary ......................................................... 247 Glossy Paper ...................... 25, 26, 112, 122, 160 Graphics ......................................................... 156 Gray Scale ..................................................... 223 Group Dialing ............................................ 67, 68 Gro[...]

256 INDEX Power ............................... 9, 10, 40, 73, 173, 174 Power Cord .................................................. 8, 10 Power Switch ..................................... 10, 15, 220 Print Area ......................................................... 27 Print Head ................................................ 17, 244 Print Q[...]

257 INDEX Ring V olume .................................................... 40 RJ11 Jack ......................................................... 19 Roll Over Phone Lines .................................... 19 S Safety Instructions ......................................... 219 Scaling ........................................................... 15[...]

258 INDEX[...]

Y ear 2000 Compliant Brother is addressing the Y ear 2000 related issues f or all Brother f ax machines and multi-function centers . Our f ocus is to ensure that our b undled third par ty software will continue to properly process date/time data after J anuar y 1, 2000. Brother f ax machines and multi-function centers will function properly after J[...]

Manuf actured by Brother Industries Ltd. whose quality system is registered by BSI and JQA. BSI Cer tificate of registration No . FM27214 JQA Cer tificate of registration No . JQA-0367 * UU1298001 Printed in Japan These machines are made f or use in the USA and CANAD A only . W e cannot recommend using them ov erseas because it ma y violate the T e[...]