Dell 1235cn manual

Dell 1235cn Multi Functional Printer User’s Guide www.dell.com | support.dell.com[...]

2 | Features of your new laser printer features of your new laser printer Your new printer is equipped with a number of special fea tures that improve the quali ty of the documents you print. With the prin ter, you can: Print with excellent quality an d sp eed • You can print in a full range of colors using cyan , magenta, yellow, and blac k. •[...]

Features of your new laser printer | 3 ABOUT THIS USER’S GUIDE This user’s guide provides in formatio n about basic understanding of th e printer as well as detailed explanati on on each step du ring the actual usage. Both novice users and professional users can refer to th is guide for installing and using the prin ter. Some terms in th is gui[...]

4 | Features of your new laser printer FINDING MORE INFORMATION You can find information for setting up an d us ing you r printer from the following resources, eit her as a print-out or onscreen. Quick In stall Guide Provides information on setting up your printer and this requires that you follow the instructi ons in the gu ide to prepare the prin[...]

Safety information | 5 safety information IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS What the icons and signs in this user’s gu ide mean: These warning signs a re here to prevent in jury to you and others. Follow them explicitly. After r eading this section, k eep it i n a safe place for futu re reference. WARNING Hazards or unsafe practices that m[...]

6 | Safety information 13. Unplug the printer from the telephone jack, co mputer and AC wall outlet and refer se rvicing to qualifie d service perso nnel unde r the following condition s: • When any part of the power cord, plug or connecting cable is damaged or frayed. • If liquid ha s be en spilled into the pr inter. • If the printer has be [...]

7 | Contents 2 Features of yo ur ne w la ser pri nte r 5 Safet y information INTRODUCTION 11 11 Print er overv iew 11 Front view 11 Rear view 12 Control panel overview 1 3 Understanding the Status LED 1 3 Acknowledging the stat us of the toner cartridge 14 Menu overvi ew 15 Supplie d softwar e 15 Printer driver features 15 Printer driver GETTING ST[...]

8 | Contents contents 3 1 ID card copying 3 1 Using special copy features 31 2-up or 4-up copying 31 Poster copying 32 Clone copying 32 Erasing background images 32 Gray enhance copying 32 Setting copy timeout SCANNING 33 33 Scanni ng basic s 33 Scanning from the con trol panel 33 Setting scan information in Dell Scan Ma nager. 33 Scanning to appli[...]

Contents | 9 contents 44 Setting up Address Book USING USB MEMORY DEVICE 46 46 About USB memory 46 Plugging in a USB me mory device 4 6 Scanning to a USB memory device 46 Scanning 47 Customizing Scan to USB 47 Printing from a USB me mory device 47 To print a document from a USB memory device: 47 Backing up data 47 Backing up data 47 Restoring data [...]

10 | Contents contents 70 Common Macintosh probl ems ORDERING SUPPLIES 71 71 Suppl ies 71 How to purchase SPECIFICATIONS 72 72 General specifications 73 Print er specifi cations 73 Scanne r specifi cations 73 Copier specifications 74 Facsimile specifications GLOSSARY 75 INDEX 79[...]

11 | Introduction introduction These are the main compon ents of your printer: This chapter includes: • Printer overview • Control panel overview • Understanding the Status LED • Acknowledging the status of the toner cartridge • Menu overview • Supplied software • Printer drive r fe atures PRINTER OVERVIEW Front view Rear view 1 Docum[...]

Introductio n |1 2 CONTROL PANEL OVERVIEW Dell 1235cn 1 ID Copy You can copy both sides of an ID card (e.g., driver's license) to a singl e side of paper. See "ID card copying" o n page 31. 2 Direct USB Allows you to d irectly print files stored on a USB Memory device when it is inserted into the USB connector on the front of your pr[...]

Introductio n |1 3 UNDERSTANDING THE STATUS LED The color of the Status LED indicates the prin ter' s current status. ACKNOWLEDGING THE STATUS OF THE TONER CARTRIDGE The status of toner cartridge s is indicated by the Status LED an d th e LCD display. If the toner cartrid ge is low or needs to b e replaced, the Status LED turns red and the dis[...]

14 | Introduction MENU OVERVIEW The control panel pro vides access to various menu s to set up the printer or use the pri nter’s func tions. These menus can be acc esse d by pressing Menu . Refer to the following diag ram. Some menus may not appear in the display dependi ng on op tions or models. If so, it is not ap plicable to your printer. . Fa[...]

Introductio n |1 5 SUPPLIED SOFTWARE You must install the printer software using the supplied CD to use your printer as a printer and a scanner, after you have set up your printer and connected it to yo ur computer. The CD provides you with the following software. PRINTER DRIVER FEATURES Your printer drivers support the following sta ndard features[...]

16 | Getting started getting started This chapter gives you step-by-step in structions for settin g up the printer. This chapter includes: • Setting up the hardware • System requirements • Setting up the ne twork • Printer's basic settings SETTING UP THE HARDWARE This section shows the steps to set up the hardware which is explained in[...]

Getting st arted |1 7 SYSTEM REQUIREMENTS Before you begi n, ensure that your system meets the following requirements: Microsoft® Windows® Your printer supports the followi ng Windows operating systems. Macintosh OPERATING SYSTEM REQUIREMENT (RECOMMENDED) CPU RAM FREE HDD SPACE Windows 2000 Intel® Pentinum® II 400 MHz (Intel Pentium III 933 MHz[...]

18 | Getting started SETTING UP THE NETWORK You need to set up the network protocols on the printer to use it in the network environment. You can set up the ba sic network settings through the printer's control panel . Supported operation environments The following table show s the networ k en vironmen ts supported by the printer: Configuring [...]

Getting st arted |1 9 1. Connect the network cable to your printer. 2. Ensure that the network setup fo r your printer is completed. See "Setting up the network" on page 18. All ap plicat ions sh ould be closed o n your computer before beginning installation . 3. Insert the Printer Software CD into yo ur CD drive. The CD should a utomatic[...]

20 | Getting started PRINTER'S BASIC SETTINGS After installation is complete, you ma y want to set the printer's default settings. Refer to the next section if you would like to set or change values. Altitude adjustment The print quality is affected by atmospheric pressure, w hich is determined by the height of the printer above sea le ve[...]

Getting st arted |2 1 • Alarm Sound: Turns the alarm sound on or off. With this option set to On , an alarm tone sounds when an error occurs or fax communication ends. • Speaker: Turns on or off the sounds fr om th e telephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm. which means “Common,” th[...]

22 | Getting started mismatches the tray paper size. • Off: Waits until you press Black Start or Color Start on the control panel, when the paper size mismatches the tray paper size. 5. Press OK to save your selection. 6. Press Stop/Clear to return to ready mode.[...]

Loading originals and print media |2 3 loading originals and print media This chapter introduces you to loading originals and pri nt media into your printer. This chapter includes: • Loading origin als • Selecting print media • Changing the size o f the paper in the paper tray • Printing on special prin t materials • Setting the paper siz[...]

24 | Loading originals and print media 2. Load the original face up into the ADF. Ensure that the bottom of the original stack matches the paper size marked on the docu ment input tray. 3. Adjust the document width guides to the paper size. SELECTING PRINT MEDIA You can print on a variety of print media, such as plain paper, envelopes, labels, and [...]

Loading originals and print media |2 5 Specifications on print media TYPE SIZE DIMENSIONS WEIGHT A CAPACITY B Plain paper Letter 216 x 279 mm (8.5 x 11 inches) 60 to 105 g/ m 2 (16 to 28 lb bond) • 150 sheets of 75 g/m 2 (20 lb bond) paper for the tray Legal 216 x 356 mm (8.5 x 14 inches) US Folio 216 x 330 mm (8.5 x 13 inches) A4 210 x 297 mm (8[...]

26 | Loading originals and print media Media sizes suppor ted in each mode Guidelines for special print media MODE SIZE SOURCE Copy mode Letter, A4, Legal, Oficio, US Folio, Executive, JIS B5, A5, A6 tray 1 Print mode All sizes supported by the printer tray 1 Fax mode Letter, A4, Legal tray 1 MEDIA TYPE GUIDELINES Envelopes • Successful printing [...]

Loading originals and print media |2 7 CHANGING THE SIZE OF THE PAPER IN THE PAPER TRAY To load longer sizes of paper, such as Legal-sized paper, you need to adjust the paper guides to extend the paper tray. To change the tray 1 size to other si ze, you must adjust the paper length guide prope rly. 1. Pull the tray 1 ou t of the printer. Open the p[...]

28 | Loading originals and print media 6. Slide the tray 1 back into the printer . 7. After loading paper, set the paper type and size for the tray. See "Setting the paper size and type" on pag e 29. The tray is preset to Letter or A4 size, depending on your country. To change the size to A4 or Letter, you must adjust the lever and pap er[...]

Loading originals and print media |2 9 PRINTING ON SPECIAL PRINT MATERIALS The printer can hold special sizes and types of print material, such as postcards, note cards, and e nvelopes. Es pecially, it is useful for sing le page printing on lette rhead or colored paper. Feeding the print material manually • Load only one size of print media at a [...]

30 | Copy ing copying This chapter gives you step-by-step instructions for co pying documents. This chapter includes: • Copying • Changing the settings for each copy • Changing the default copy settings • Using speci al copy fe atures • Setting copy timeout COPYING 1. Press Copy . Ready to Copy appears on the top line of the di splay. 2. [...]

Copying |3 1 CHANGING THE DEFAULT COPY SETTINGS The copy options, i ncluding darkness, original type, copy size, and number of copies, can b e set to th ose most freque ntly used. When you copy a document, the d efau lt set tin gs are u s ed unless they have been changed by using the corresponding buttons on the control panel. 1. Press Copy . 2. Pr[...]

32 | Copy ing 5. Press Stop/Clear to return to ready mode. Your original is divided into 9 portio ns. Each portion is scanned and prin ted one by one in the following order: Clone copying Your printer can print multiple image co pies from the original document on a single page. The number of images is automatically determined by the original image [...]

Scanning |3 3 scanning Scanning with your prin ter lets you turn pi ctures and text into digital files tha t can be st ored on your computer. This chapter includes: • Scanning basics • Scanning from the control panel • Scanning by a network connection • Changing the settings for each scan job • Changing the default scan setting s • Sett[...]

34 | Scanning 5. Press the left/right arrow until Local PC appears on the bottom line of the display and press OK . If the printer conne cted to a network, select Network PC and press OK . 6. From Scan Destination , press the left/right arrow until the applica tio n program you want appears, then press OK . Default setting is My Do cuments . 7. Pre[...]

Scanning |3 5 10. Press the left/right arrow until the f ile format you want appears and press OK or Start . The printer begins scanning and then sends the email. 11. If the printer asks if you want to l og off your account, pres s the left/right arrow to select Yes or No and press OK . 12. Press Stop/Clear to return to ready mode. CHANGING THE SET[...]

36 | Scanning Searching with a particular first letter 1. If necessary, press Scan/Email . 2. Press Address Bo ok until Search & Send appears on the bottom line of the display and press OK . 3. Press the left/right arrow until the numb er category you want appears and press OK . 4. Press the left/right arrow until ID app ears and pre ss OK . 5.[...]

Basic printing |3 7 basic printing This chapter explains common printing tasks. This chapter includes: • Printing a document • Canceling a print jo b PRINTING A DOCUMENT Your printer allows you to print fr om various Windows, or Maci ntosh applications. The exact steps for printing a document may vary depending on the application you use. For d[...]

38 | Faxing faxing This chapter gives you inform ation about using your p rinter as a fax machine. This chapter includes: • Sending a fax • Receiving a fax • Fax setup SENDING A FAX Setting the fax header In some countries, you are required by law to indicate your fax number on any fax you send. The printer ID, containin g yo ur telephone num[...]

Faxing |3 9 Darkness You can select the default contrast mo de to fax your original s lighter or darker. 1. Press Fax . 2. Press Menu , and then OK when F ax Feature appe ars on the bottom line of the display. 3. Press OK when Darkne ss appears. 4. Press the left/right arrow until th e option you want appears and p ress OK . 5. Press Stop/Clear to [...]

40 | Faxing 9. When you have finished e ntering fax numbers, press the left/right arrow to select No at the Another No.? prompt and press OK . The original is scanned into me mory before transmission. The display shows memory capacity and the number of pages being stored in memory. 10. If an original is placed on the scanner glass, select Yes to ad[...]

Faxing |4 1 RECEIVING A FAX Changing receiving modes 1. Press Fax . 2. Press Menu until Fax Setup appears on the bottom line of the display and press OK . 3. Press the left/right arrow until Receiving appears and press OK . 4. Press OK when Receive Mode a ppears. 5. Press the left/right arrow until the fax reception mode you want appears. •I n Fa[...]

42 | Faxing 6. When you r printer begins to ring, do not answe r the call. The pri nter requires several rings to learn the pattern. When the printer completes learning, the display shows Completed DRPD Setup . If the DRPD setup fails, Error DRPD Ring appears. Press OK when DRPD Mode appears and start over from step 4. 7. Press Stop/Clear to return[...]

Faxing |4 3 Forwarding received faxes to email a ddress You can set your printer to forward incoming faxes to the email address you entered. 1. Press Fax . 2. Press Menu until Fax F eature appears on the bottom line of the display and press OK . 3. Press the left/right arrow until Forward appears and press OK . 4. Press the left/right arrow until E[...]

44 | Faxing Changing the default document settings The fax options, including resolutio n and da rkn ess, can be set to the most frequently used modes. Wh en you send a fax, the default settings are used if they are not changed by usin g the corresponding button and me nu. 1. Press Fax . 2. Press Menu until Fax Setup appears on the bottom line of t[...]

Faxing |4 5 6. Enter a speed dial number and press OK . 7. Press OK when speed dial information appears correctly. 8. Press OK when Yes appears. 9. Repeat steps 5 and 6 to include other speed dial numbe rs into the group. 10. When you have finished, press th e left/right arrow to select No at the Another No.? prompt and press OK . 11. Press Stop/Cl[...]

46 | Us ing USB memory device using USB memory device This chapter explains how to use a U SB memory device with your printer. This chapter includes: • About USB memory • Plugging in a USB memory device • Scanning to a USB memory device • Printing from a USB memory d evice • Backi ng up data • Managing USB memo ry • Printing directly [...]

Using USB memory device |4 7 6. Press OK when Yes appears to scan more pages. Load an origi nal and press Color Start or Black Start . Regardless of the button you press, the colo r mode is de cided as customized. See “C ustomizing Scan to USB” o n page 47. Otherwise, press the left/right arrow to select No and press OK . After scanning is comp[...]

48 | Us ing USB memory device MANAGING USB MEMORY You can delete image files sto red on a USB memory device one by one or all at once by reformatting th e device. Deleting an image file 1. Insert the USB memory devi ce into th e USB connector on your printer. 2. Press Direct USB . 3. Press the left/right arrow until File Manage appears and press OK[...]

Maintenance |4 9 maintenance This chapter provides informat ion for maintaining your pr inter and the toner cartridge. This chapter includes: • Printing reports • Clearing memory • Cleaning your printer • Maintaining the cartridge • Replacing the toner cartridge • Replacing the imag ing un it • Replacing the waste toner contai ner •[...]

50 | Maintenance CLEARING MEMORY You can selectively clear information stored in your printer’s memory. 1. Press Menu until System Setup appears on the bottom line of the display and press OK . 2. Press the left/right arrow until Clear Setting appe ars and press OK . 3. Press the left/right arrow until the item you want to clear appears. 4. Press[...]

Maintenance |5 1 4. Pull the waste toner container out of the printer usin g its ha ndle. 5. Pull the imaging unit out of the printer using the groove on th e front of the imaging unit. 6. With a dry lint-free cloth, wipe away any dust and spilled to ner from the toner cartridges area and their cavities. 7. Holding the groove on the front of the im[...]

52 | Maintenance Cleaning the scan unit Keeping the scan unit clean helps ensu re the best possible copies. It is recommended that you clean the sca n unit at the start of each day and during the day, as needed. 1. Slightly dampen a soft lint-free clo th or pap er to wel with water. 2. Open the scanne r li d. 3. Wipe the surface of the scanne r gla[...]

Maintenance |5 3 MAINTAINING THE CARTRIDGE Toner cartridge storage To get the most from the toner cartri dge, keep the following guideli nes in mind: • Do not remove the toner cartrid ge fro m its package until it is ready for use. • Do not refill the toner cartri dge. The printer warranty does not cover damage caused by using a refi lled cartr[...]

54 | Maintenance 3. Grasp the handles on the toner cartridge and pull to re move the cartridge from the printer. 4. Take a new toner cartridge out of its package. 5. Holding both handles on th e toner cartridge, thoroughly rock it fro m side to side to evenly distribute the toner. 6. Place the toner cartridge on a flat surface, as shown, and remove[...]

Maintenance |5 5 REPLACING THE IMAGING UNIT When the life span of the imaging unit has expired, the Dell Toner Management System™ program wi ndow appears on the computer, indicati ng th e imaging unit needs to be re placed. If the imaging unit is not replaced, your prin ter fails to print. 1. Turn the printer off, then wait a fe w minutes for the[...]

56 | Maintenance 8. Insert the waste toner container into position and then push it to ensure that it is firmly seated in place. 9. Slide the four toner cartridge s back into the printer. 10. Close the front cover firmly. 11. Turn the printer on. REPLACING THE WASTE TONER CONTAINER When the life span of the waste toner container has expired, th e D[...]

Maintenance |5 7 6. Insert the new container in to position and then push i t to ensure that it is firmly seated in place. 7. Close the front cover firmly. 8. Turn the printer on. MAINTENANCE PARTS To avoid print quality and paper feed proble ms resulting from worn parts, and to maintain your printer in top working co ndition, the following items w[...]

58 | Troubleshooting troubleshooting This chapter gives helpful info rmation about what to do if you encounter an error. This chapter includes: • Tips for avoiding paper jams • Clearing document jams • Clearing paper jams • Understanding di splay messages • Solving other pr oblems TIPS FOR AVOIDING PAPER JAMS By selecting the correct medi[...]

Troublesh ooting |5 9 Roller misfeed 1. Open the scanne r li d. 2. Seize the misfeed paper, and remove the paper from the feed area by carefully pulling it to the right using both hands. 3. Close the scanner lid. Then load the removed pages back into the ADF . CLEARING PAPER JAMS When a paper jam occurs, the warning message appears on the display s[...]

60 | Troubleshooting 2. Open the inner cover. 3. Carefully take the jammed paper out of the printer. 4. Close the inner cover. 5. Lower down the scan unit ge ntly and slowly until it is completely closed. Ensure that it is securely latched. Be careful not to pinch your fingers! In the paper exit area 1. Open and close the front co ver. The jammed p[...]

Troublesh ooting |6 1 6. Open the scan unit. 7. Carefully take the jammed paper out of the printer. 8. Lower down the scan unit ge ntly and slowly until it is completely closed. Ensure that it is securely latched. Be careful not to pinch your fingers! 9. Pull down the fuser lever. 10. Close the rear cover. Prin ting automatically resumes.[...]

62 | Troubleshooting UNDERSTANDING DI SPLAY MESSAGES Messages appear o n the control panel displa y to indicate the pri nter’s status or errors. Refer to the tables below to understand th e messages’ meaning and correct the prob l em if ne ce ssa ry. Me ssag e s an d the ir me an i n gs a re listed in alphabetical order. • If the message is n[...]

Troublesh ooting |6 3 Memory Full The memory is full. Delete unnecessary fax jobs and retransmit after more memory becomes available. Altern atively, split the transmission into more than o ne operation. Network Error There is a problem with the ne twork. Contact your netwo rk administrator. [No Answer] The receiving fax machine has not answered af[...]

64 | Troubleshooting Send Error (SMTP) There is a problem in SMTP. Change to the available server. Send Error (Wrong Config) There is a problem on the network int erface card. Configure your networ k interface card correctly. [Stop Pressed] Stop/Clear has been pressed during an operation. Try again. Toner Empty T The toner cartridge has run out. Th[...]

Troublesh ooting |6 5 SOLVING OTHER PROBLEMS The following chart lists some conditi ons that may occur and the recommended soluti ons. Follow the sugge st ed solutions u ntil the problem is resolved. If the problem persists, call for service Paper feeding Printing problems CONDITION SUGGESTED SOLUTIONS Paper is jammed during printin g Clear the pap[...]

66 | Troubleshooting Printing quality problems If the inside of the printer is dirty or paper has been loaded imprope rly, you may notice a reduction in print qualit y. See the table belo w to clear the problem. The printer selects print materials from the wrong pa per source The paper source selection in the printer properties may be incorrect. Fo[...]

Troublesh ooting |6 7 Dropouts If faded areas, generally rounded, occur randomly on the page: • A single sheet of paper may be defective. Try reprinting the jo b. • The moisture content of the paper is uneven or the paper ha s moist spots on its surface. Try a different brand of paper. See "Selecting pri nt media" on page 24 . • The[...]

68 | Troubleshooting Copying problems Curl or wave • Ensure that the paper is loaded properly. • Check the paper type and quality. Bo th high temperature and humidity can cause paper curl. See "Selecting print media" o n page 24. • Turn over the stack of pape r in the tray. Also try rotating the paper 180° in the tray. Wrinkles or [...]

Troublesh ooting |6 9 Scanning problems Dell Scan Manager problems Blank copies print out Ensure that the original is face down on th e scanner glass or face up in the ADF. Image rubs off the copy easily • Replace the paper in the tray with paper from a new package. • In high humidity areas, do not lea ve paper in the printer for extended perio[...]

70 | Troubleshooting Fax problems Common Windows problems Common Macintosh problems CONDITION SUGGESTED SOLUTIONS The printer is not working, there is no display and the buttons are not working • Unplug the power cord and plug it in again. • Ensure that there is power to the electrical outlet. No dial to ne sounds • Check that the phone line [...]

Ordering supp lies |7 1 ordering supplies This chapter provides information on purchasing cartridges and acce ssories available for your printer. This chapter includes: • Supplies • How to purchase SUPPLIES When the toner runs out, you can order the following type of toner cartridge for your printer: a.Declared yield value in accordance with IS[...]

72 | Spec ifications specifications This chapter guides you about this printer’s speci fications such as various features. This chapter include: • General specificati ons • Printer specifications • Scanner specifi cations • Copier spe cifications • Facsimile specifications GENERAL SPECIFICATIONS The symbol * optional feature dep endi ng[...]

Specifications |7 3 PRINTER SPECIFICATIONS SCANNER SPECIFICATIONS COPIER SPECIFICATIONS ITEM DESCRIPTI ON Printing method Color laser beam printing Printing speed a a. It will be affected by operating system used, computing performance, application software, connecting method, medi a type, media size and job complexity. • Black & White : Up t[...]

74 | Spec ifications FACSIMILE SPECIFICATIONS The fax feature may not be s upported depending on prin ters. ITEM DESCRIPTION Compatibility ITU- T G3 Applicable lin e Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR/JBIG/JPEG Modem speed 33.6 Kbps Transmis sion speed Up to 3 seconds/page a a. Standard resolution, MMR(JBI[...]

Glossary |7 5 glossary ADF An Automa tic Document Fee der (ADF) is a mechanism that will automatically feed an origin al sheet of paper so t hat the p rinter can scan some amount of the paper at once. AppleTalk AppleTalk is a proprietary suite of protocols developed by Apple, Inc for computer networking. It was in cluded in the origi nal Macintosh [...]

76 | Glossary An emulator duplicates the functions of one system with a different system, so that the second syste m behaves like the first system. Emulation focuses on exact reproduction of external b ehavior, which is in contrast to simulation, which concerns an abstract model of the system being simulated, often considering its internal state. E[...]

Glossary |7 7 LED A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a p rinter. MAC address Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a un ique 48-bit identifi er usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c- 34-11-4[...]

78 | Glossary Subnet Mask The subnet mask is used in conjunction with the network address to determine which part of the address is the netw ork address and which part is the host add ress. TCP/IP The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communicatio ns protocols that imp lement th e protocol stack on which[...]

Index | 79 index A Address Book group dial numbers 44 speed dial numbers 44 Address Book, use 35 ADF 11 ADF, loa d 23 adjustm ent altitude 20 alarm sound 21 Ans/Fax mode, receiving mode 41 B background image, adjust 32 C characters, enter 21 cleaning inside 50 outside 50 scan unit 52 clock mo de 20 control panel 12 copying 2-up, 4-up 31 clone 32 da[...]

80 | Index receiving modes 41 redialing automatically 39 manually 39 replacing com p on ent s toner cartridge 53 reports, print 49 ringer 21 S scanner glass cleaning 52 loading docu me nt s 23 scanning default setting, change 35 to email 34 USB flash me mo ry 46 secure r eceiving mode 42 sending a fax automatically 39 sounds, set 20 speaker sound 2[...]

Information in this document is subject to change without notice. © 2008 Dell Inc. All rights reserved. Reproduction of these materials in any manner whatsoever without the written pe rmission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.; Micro- [...]

Software section[...]

1 S OFTWARE SECTION C ONTENTS Chapter 1: I NSTALLING P RINTER S OFTWARE IN W INDOWS Installing Printer Software .... ................... ................. .. ................. .. ................. .. ................. .. ..... 4 Installing Software for Local Printing ............ ................... ................... ................. ...........[...]

2 Using Watermarks ............. ................ ... ................ ... ................ ... ................. .. ................. .. .. ... 19 Using an Existing Watermar k ............ .................... ................... ................ ................... ... 19 Creating a Watermark ............... ................... ..................[...]

3 Installing Software ............ ................ ... ................ ... ................ ... ................. .. ................. .. ..... 27 Uninstalling software ...... ................... ................. ................... ................... ................. ........ .... 27 Setting Up the Printer .......... ................... .....[...]

Installing Printer Software in Windows 4 1 Installing Printer Software in Windows This chapter include s: • Installing P rinter Software • Reinstall ing Printer Soft war e •R e m o v i n g P r i n t e r S o f t w a r e N OTE : The following proced ure is b ased on Microsoft ® Wind ows ® XP , for other oper ating systems, refer to the corres[...]

Installing Printer Software in Windows 5 N OTE : If your printer is not already connected to the computer , the following window will appe ar . • After connecting the printer , click Next . • If you do not w a nt to connect the p rinter at this time, click Next , and No on the following screen. Th en the insta llation will start and a test page[...]

Installing Printer Software in Windows 6 5 Select your printer a n d click Next . N OTE : If your printer is not already connected to the computer , the following window will appe ar . • After connecting the printer , click Next . • If you do not w a nt to connect the p rinter at this time, click Next , and No on the following screen. Th en the[...]

Installing Printer Software in Windows 7 Installing Software for Network Printing When you connect y our printer to a netw ork, you must first configure the TCP/IP settings fo r the printer . After y ou have assigned and verifie d the TCP/ IP settings, y ou are ready to install the software on each comp uter on the ne twork. Y ou can install the pr[...]

Installing Printer Software in Windows 8 6 After the installation is finished, a window appears asking you to print a test page app ears. If y ou wish to do so, select the corresponding checkbox(es) and click Finish . N OTE : After setup is complete, if your printer driver d oes not work properly , reinstall the printer driv er . See “R einstalli[...]

Installing Printer Software in Windows 9 T IP : If you want to set a specific IP address on a specific network printer , click the Set IP Address button. The Set IP Address window appear s. Do as follows: a. Select a printer to be set wi th a specific IP addres s from the list. b. Co nfi gu re a n I P add re ss, su bne t mask, and g ateway for the [...]

Installing Printer Software in Windows 10 N OTE : If your printer is not already connected to the computer , the following window will appe ar . • After connecting the printer , click Next . • If you do not w a nt to connect the p rinter at this time, click Next , and No on the following screen. Th en the insta llation will start and a test pag[...]

Basic Printing 11 2 Basic Printing this chapter explains the printing options and common printing tasks in windows. This chapter include s: • Printing a Document • Printing t o a file ( PRN) •P r i n t e r S e t t i n g s - Layout Tab - Paper Tab - Graphic Tab - Other Options Tab - About Tab - Using a Favor ite Setting - Using Help Printing a[...]

Basic Printing 12 Printing to a file (PRN) Y ou will sometimes nee d to save the print d ata as a file for your purpose. T o create a file: 1 Check the Print to file box in the Print window . 2 Click Print . 3 Enter the folder name and assign a name of the file and then click OK. Printer Settings Y ou can use the printer properties window, which al[...]

Basic Printing 13 Layout Tab The Layout tab provides options to adjust how the document appears on the printe d pa ge . The Layout Options includes Multiple Pa ges per Side , Poster Printing , and Booklet Printing . See “Print ing a Document ” on page 11 for more information on accessing printer pr op erties. Paper Orientation Paper Orientation[...]

Basic Printing 14 Color Paper : 20 lb to 24 lb (75~90 g/m 2 ) color-backgrounded paper . Archive Pape r : If you need to keep print-out for a long period time such as archives, select this option. Scaling Printing Scaling Prin ting allows you to automatically or manually scale your print job on a page. Y ou can choose from None , Reduce/ Enlarge , [...]

Basic Printing 15 Other Options Tab Y ou can select output options fo r your document. See “Printing a Document” on page 11 for more inform ation about accessing the printer properties. Click the Other Options tab to access the following feature : Watermark Y ou can create a background text image to be printed on each page of your document. F o[...]

Advanced Printing 16 3 Advanced Printing This chapter explains printing options and adv anced printing tasks. N OTE : • Y our pr inter driver Propertie s window that appears i n this User’s Gu id e ma y differ depending on the printer in use. However the com position of the printer properties window is similar . • If you need to know the exac[...]

Advanced Printing 17 Printing Posters This feature allows you to print a single-pag e document onto 4, 9, or 16 sheets of paper , for the purpose of pasting the she ets together to form one poster-size d ocum ent. 1 T o change the print settings from your softw are application, access printer propertie s. See “Pr inting a Document” on page 11. [...]

Advanced Printing 18 Printing on Both Sides of Paper Y ou can print on both sides of a sheet of paper . Before printing, decide how you want yo ur document oriented. The options are: • None • Long Edge , which is the conventional lay out used in book binding. • Short Edge , which is the type ofte n used with calendars. N OTE : Do not print on[...]

Advanced Printing 19 Using Watermarks The W aterm ark option allows you to print text over an existing document. F or example, you may want to hav e large gray letters reading “DRA F T” or “CONFID ENTIAL ” printe d diagonally across the first page or all pages of a document. There are sever al predefined waterm arks that come with the print[...]

Advanced Printing 20 Using Overlays What is an Overlay? An overlay is text and/or i mages stored in the computer’ s hard disk drive (HDD) as a special file fo rmat that can be printed on any document. Ove rla ys are often used to take the place of preprinted forms and lette rhead p aper . Rather than using preprinted letterhead, y ou can cr eate [...]

Sharing the Printer Locally 21 4 Sharing the Printer Locally Y ou can connect the printer dire ctly to a selected computer , which is called “host computer , ” on the network. The following proced ure is for Microsoft ® Windows ® XP . For other Windows operating syst ems, see the corre sponding Windows User's Guide or online help. N OTES[...]

Scanning 22 5 Scanning Scanning with your machine lets you turn pictures and text into digital files on your computer . Then y ou can fax or e-mail the files, display them on y our we b site or use them to create projects that you can print using SmarThru softw are or the WIA driver . This chapter include s: • Smarthru Office • Scanning Proc es[...]

Scanning 23 2 Scan Setting window opens. N OTE : Click Advanced button to set more scan options. 3 Set scan settings and click Scan . For m ore information, click Help > SmarThru Office help . Send to Email Y ou can send email while working on Sma rThr u Office. N OTE : Y ou need an email client progr am, such as Outlook Express, to send email i[...]

Scanning 24 Scanning Process with TWAIN- enabled Software If you wa nt to sca n documents using other software, you w ill need to use TW AIN-compliant software, such as Adobe ® Photoshop ® . The first time you scan with y our machine, select it as your TW AIN source in the application you use. The basic scanning process involv e s a number of ste[...]

Using other software 25 6 Using other software This chapter include s: • Printer Status Monitor • Printer Settin g s Uti lit y • Dell Toner Re-order applicat ion • Firmware U pdate Utility Printer Status Monitor The printer status monitor scr een launches when you send a print job to the printer . This only appears on the computer screen. D[...]

Using other software 26 Dell Toner Re-order application T o order replacem ent to ner cartridges or supplies from Dell : 1 Double-click the Dell T oner Reorder Progr am icon on your desktop. or Click Start → Programs or All Program s → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Dell 1235cn MFP Toner Reoder . 2 The Dell 12 35cn M[...]

27 7 Using Your Printer with a Macintosh Y our pr inter supports Macintosh s ystems with a built-in USB interface or 10/100 Base- TX netw ork interface card. Wh e n y ou print a file from a Macintosh computer , you can use the CUPS driver by installing the PPD fi le. N OTE : Some printers do not suppor t a net work interface. Ensure that your print[...]

28 Setting Up the Printer Set up for your prin ter will be diff erent depe nding on whi ch cable you use to connect the pr inter to y our computer—the network cable or the USB cable. For a Network-connected N OTE : Some printers do not support a network interface . Before con necting your printer, ensu re that your printer suppor ts a netw ork in[...]

Using Your Printer with a Macintosh 29 Printing N OTES : • The Macintosh printer’s proper ti es wind ow that appears in this User’s G uide may differ d epending on the printer in use. However the com position of the printer properties window is similar . • You can chec k yo ur printer nam e in t he supplied Drivers and U tilities CD. Printi[...]

Using Your Printer with a Macintosh 30 Graphics The Graphics tab provides options for selecting Quality and Color Mode . Select Graphics form the Presets ' drop-down list to access the graphic features. • Quality : Y ou can select the printing resolution. The higher the setting, the sharper the clarity of printed characters and gr aphics. Th[...]

Using Your Printer with a Macintosh 31 Scanning Y ou can scan docoments using Image Capture program. Macintosh OS offers Image Capture program. Scanning with USB 1 Ensure that your machine and computer are turned o n and properly connected to each other . 2 Place a single document face down on the document glass. OR load the document(s) face up int[...]

32 S OFTWARE SECTION I NDEX A advanced printing, use 16 B booklet printing 17 C canceling scan 24 D document, print Macintosh 29 Window s 11 double-sid ed printin g 18 F favorites set tin gs, use 15 G Graphics proper ties, set 14 H help, use 15 I install printer driver Macintosh 27 Window s 4 L Layout properties, se t Window s 13 M Macintosh driver[...]

33 TWAIN, scan 24 U uninstall, software Macintosh 27 Window s 10 W watermark create 19 delete 19 edit 19 print 19 WIA, scan 24[...]

REV 1.0 1[...]