Lexmark M412 manual

M410 M412[...]

Edition: May 2000 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNA TIONAL, INC., PROVIDES THIS PUBLICA TION “AS IS” WITHOUT W ARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED W ARRANTIES OF MERCHANT ABILITY OR FITNESS FOR A P AR[...]

iii Table of Contents Ta b l e o f Contents I n t r o d u c t i o n .............................. i x A b o u tT h i sB o o k .............................................. i x O t h e rI n f o r m a t i o n ..............................................x O n l i n eD o c u m e n t s ...........................................x T r a d e m a r k s[...]

iv Table of Contents 2 M a r k V i s i o n ............................. 2 5 M a r k V i s i o nP r i n t e rM a n a g e m e n tS o f t w a r e ....................... 2 5 O p e r a t i n gS y s t e m sS u p p o r t e d ................................2 5 I n t r o d u c i n gM a r k V i s i o n ..................................... 2 5 M a r k V i[...]

v Table of Contents I n f r a r e dM e n u ............................................. 9 3 L o c a l T a l kM e n u ............................................ 9 6 U S BM e n u ................................................. 9 9 F a xM e n u ................................................ 1 0 2 C o n f i gM e n u .............................[...]

vi Table of Contents M u l t i p u r p o s eF e e d e rG u i d e l i n e s ............................... 1 4 0 O p e n i n gt h eM u l t i p u r p o s eF e e d e r .............................. 1 4 1 L o a d i n gt h eM u l t i p u r p o s eF e e d e r .............................. 1 4 3 L o a d i n gP r i n tM a t e r i a l ...................[...]

vii Table of Contents 10 F a x .................................... 1 9 7 U n d e r s t a n d i n gt h eF a xP o r t ....................................1 9 7 C h o o s i n gH a r d w a r e .......................................... 1 9 7 S e t t i n gU paF a xP o r t ......................................... 1 9 8 R e s e t t i n gaF a xP o r t ..[...]

viii Table of Contents T y p e f a c e sa n dF o n t s .......................................... 2 3 1 W e i g h ta n dS t y l e .......................................... 2 3 1 P i t c ha n dP o i n tS i z e........................................ 2 3 2 B i t m a p p e da n dS c a l a b l eF o n t s ................................. 2 3 4 R e s i[...]

ix Introduction Intr oduction About This Book This User ’ s Guide contains information about the Lexmark O p t r aM 4 1 0a n dM 4 1 2l a s e rp r i n t e r s .I tp r o v i d e ss e t u p instructions for the printer and printer options as well as information about loading print material, changing printer settings, replacing printer supplies, and [...]

x Introduction The P aper Source setting is available in the PA P E R MENU . Other Inf ormation In addition to this User ’ sG u i d e , Lexmark offers the follow- ing sources of information about your printer and other Lexmark products and services. Online Documents The Drivers, MarkV ision and Utilities compact disc (CD) that comes with your pri[...]

xi Trademarks T rademarks Lexmark, Lexmark with diamond design, MarkNet, MarkV ision, and Optra are trademarks of Lexmark Inter- national, Inc., register ed in the United States and/or other countries. MarkT rack, Optra Forms, and PictureGrade ar e trade- marks of Lexmark International, Inc. Operation ReSource is a service mark of Lexmark Interna- [...]

xii Trademarks The following terms are trademarks or r egistered trade- marks of these companies. Albertus The Monotype Corporation plc. Antique Olive Monsieur Marcel OLIVE Arial The Monotype Corporation plc. CG Omega A product of Bayer Corporation CG T imes Based on T imes New Roman under license from The Monotype Corporation plc, is a product of [...]

1 Unpacking Your Printer 1 Setting Up Y our Printer Complete the following sections to set up your Lexmark ™ Optra ™ M410 and M412 printers. Unpac king Yo u r P r i n t e r 1 Remove the printer and all items from the packag- ing carton. Save the carton and packing materials in case you need to repack the printer for service or storage. 2 Make s[...]

2 Chapter 1: Setting Up Your Printer Use the following information to help determine where to place your printer . Do not place the printer: – In direct sunlight. – Near heat sources or air conditioners. – In dusty or dirty environments. Remo ving Print Car tridge Pa ck ag i n g T o remove the print cartridge packaging: 1 Push the upper relea[...]

3 Removing Print Cartridge Packaging 2 Raise the upper front door . It remains in place. 3 Grasp the print cartridge by the handgrip.[...]

4 Chapter 1: Setting Up Your Printer 4 Lift the print cartridge up and pull out. 5 Pull up on each end of the plastic piece and then remove the packaging material. Discard all packaging material: the plastic piece, the foam, and the paper connected to the foam. 6 Continue with “ Installing the Print Cartridge ” on page 5.[...]

5 Installing the Print Cartridge Installing the Print Car tridge T o pr epare the print cartridge for printing: 1 Gently shake the print cartridge side-to-side to distribute the toner . 2 Insert the print cartridge: a A l i g nt h et a b sl o c a t e do ne a c hs i d eo ft h ep r i n t cartridge with the slots on either side of the print cartridge [...]

6 Chapter 1: Setting Up Your Printer b Slide the print cartridge straight back into the printer until it snaps into place. 3 Close the upper front door . Y ou cannot close the door completely if the print cartridge is not installed correctly . Loading the Standar d Input T ra y Y our printer has one standard 250-sheet input tray that holds five pap[...]

7 Loading the Standard Input Tray 2 Press down on the metal plate until it locks into place. The metal plate remains stationary on the inside bottom of the input tray . 3 Press down on the length guide tab with one hand, and with the other hand slide the length guide to the correct position for the size paper you are loading. Use the paper size ind[...]

8 Chapter 1: Setting Up Your Printer 4 Press down on the width guide tab and slide the width guide to the far right side of the input tray as shown. 5 Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the paper . Straighten the edges on a level surface. For this setup, load letter-size paper . Width Guide Width Gui[...]

9 Loading the Standard Input Tray 6 Place the paper against the left side of the input tray and insert it under the metal stop. M a k es u r et h er e c o m m e n d e dp r i n ts i d ei sf a c ed o w n a n dt h ef r o n te d g ei sp l a c e dt o w a r dt h ef r o n to ft h e input tray . For information on how to load letterhead, see “ Printing o[...]

10 Chapter 1: Setting Up Your Printer 8 Push on the right side of the width guide to move it to the left until it lightly touches the edge of the paper . Note: Sliding the width guide too tight against the paper ma y cause misf eeds. 9 Slide the input tray all the way into the printer until it snaps into place. Width Guide[...]

11 Installing the Paper Bail Installing the Pa p e r B a i l The paper bail helps prevent of fset bin stacking by guid- ing print material into the standar d output bin. The paper bail consists of two parts: a plastic bracket already installed on the printer and a metal bail. Complete the following steps to install the metal bail: 1 Locate the meta[...]

12 Chapter 1: Setting Up Your Printer Connecting Y our Printer to a Computer T o print from your computer , you need to connect your printer to your computer with either a parallel interface cable or a Universal Serial Bus (USB) cable. Using a Pa r al l e l C a bl e Y our printer uses an IEEE 1284-compliant parallel cable that supports bidirectiona[...]

13 Connecting Your Printer to a Computer 3 Push the clips at each end of the connector down into the notches on the plug as shown. The clips snap into the notches. 4 Connect the other end of the parallel cable to the back of your computer . T ighten t he scr ews on the parallel cable to the computer . 5 Check the parallel cable connections to make [...]

14 Chapter 1: Setting Up Your Printer Using a USB Cable Y our printer has one standard USB port located on the printer system board. Complete the following steps to connect your printer using a USB cable. For Windows 2000 user s: 1 Make sure the computer and printer power are Off (O) and the printer power cord is unplugged from the electrical outle[...]

15 Connecting Your Printer to a Computer 12 In the Select a por t f or this printer check box, select the USB port that best describes the order you ’ ve connected USB printers to your com- puter (for example, the first USB printer is USB001, the second USB002, and so on). 13 When you finish, exit the setup program and remove the CD from your com[...]

16 Chapter 1: Setting Up Your Printer d Insert the compact disc (CD) that came with your printer . e Click Specify a location . f Click Bro wse . g Scroll down until you locate your CD-ROM drive. Double-click to select it. h Highlight the folder for WIN98USB and click OK . i Click Next . A screen displays indicating the application is looking for t[...]

17 Connecting Your Printer to a Computer r Click the Add button. T h en a m eo fy o u rp r i n t e rm o v e st ot h eb o xo n t h er i g h to ft h es c r e e n . s Click Next . The Drivers tab screen displays. t Highlight LPT1 in the top window of the screen for the PostScript language. u Scroll to USB001 in the bottom window of the screen and sele[...]

18 Chapter 1: Setting Up Your Printer For Macintosh users: 1 Make sure the printer power is Of f (O) and the printer power cord is unplugged from the electri- cal outlet. 2 Connect the end of the USB cable to the port on your computer . 3 Align and plug the other end of the USB cable into the port on the back of your printer as shown. 4 Follow the [...]

19 Connecting Your Printer to a Computer The previous scr een displays. Notice the new printer icon. Note: Both areas of the printer dialog bo x show the Optra M410 or Optra M412 printer icons. 16 Click Create . A window appears for you to name the printer . 17 T ype in the name of the printer or accept the default name. 18 Click Save . 19 Quit the[...]

20 Chapter 1: Setting Up Your Printer Plugging the Printer In 1 Plug the printer power cord into the connector as shown. 2 Plug the other end of the printer power cord into a properly grounded electrical outlet. 3 Continue with “ T urning the Printer Power On ” on page 20. T urning the Printer Po w e r O n T urn the printer power On (|). If an [...]

21 Printing the Menu Settings Page Printing the Menu Settings P age The menu settings page shows current settings for the menus, a list of installed options, and available printer memory . Y ou can use this page to verify that all printer options are pr operly installed and the printer settings are s e tt ow h a ty o uw a n t . W arning! Complete ?[...]

22 Chapter 1: Setting Up Your Printer Installing the Operator P anel Overla y If English is your preferr ed language, continue with “ Installing Printer Drivers and Utilities ” on page 24. If English is not your preferr ed language, complete the fol- lowing steps to customize the operator panel. 1 Locate the operator panel overlay . If this Use[...]

23 Changing the Operator Panel Display Language Changing the Operator P anel Displa y Language Complete the following steps to change the language of the menus and messages that appear on the operator panel display: 1 Press the Menu> or <Menu button to enter the menus. 2 Continue to press and release Menu> or <Menu until SETUP MENU appe[...]

24 Chapter 1: Setting Up Your Printer Installing Printer Drivers and Utilities 1 Locate the Drivers, MarkV ision and Utilities CD that comes with your printer . If your computer does not have a CD-ROM drive, you can transfer the information on the CD to dis- kettes. Locate a computer with a CD-ROM drive, start the CD-ROM utility , and follow the in[...]

25 MarkVision Printer Management Software 2 MarkVision MarkVision Printer Management Software This section provides a brief overview of the MarkV ision printer utility and some of its key features. For mor e infor- mation on MarkV ision, refer to the online Help or the doc- umentation on the Drivers, MarkV ision and Utilities CD that comes with you[...]

26 Chapter 2: MarkVision Lexmark network printers and change network addresses fr om one workstation. Note: Y ou can integrate MarkVision directly into your f avorite network management software . • Use MarkV ision to easily manage and monitor your Lexmark printers. – Messages on the MarkV ision remote operator panel reflect printer r eal-time [...]

27 MarkVision for UNIX Networks • Enables print management over your existing intra- net infrastructur e u sing TCP/IP . • Offers a cr oss-platform solution for W i ndows and UNIX users. • Lets you manage multivendor printers. Network users and administrators can also use the follow- ing MarkV ision features to increase pr oductivity . Maps L[...]

28 Chapter 2: MarkVision MarkV ision Simple Network Management Protocol (SNMP) Services let administrators manage popular mul- tivendor printers. MarkV ision for UNIX Networks and Intranet Servers is recommended to assist in r emote printer setup for UNIX platforms. T o purchase MarkV ision for UNIX, contact the place where you bought your printer [...]

29 Lexmark NetPnP printer , or visit the Lexmark W eb site at www .lexmark.com. Le xmark NetPnP NetPnP automates the configuration and installation of Lexmark printers on a network. NetPnP senses when a new printer is attached to the network, automatically cre- ates a shared printer object on a W indows NT 4.0 system, and notifies users by e-mail t[...]

30 Chapter 2: MarkVision ers on their workstations with the least amount of effort. • Scripting capability to distribute software to users on the network. IT administrators can store softwar e and driver installation settings in a file. This file can then be used to automatically distribute the software to multiple workstations simultaneously . ?[...]

31 Solaris Ready Printers for Sun Customers • Prints differ ent forms at differ ent locations from the same database. • Globally updates forms quickly and easily over the LAN. • Provides support for bar codes, color , duplex, multi- page form sets, and more. • Stores forms as ef ficient, compact forms in flash. • W orks with Optra M410 an[...]

32 Chapter 2: MarkVision[...]

33 Using the Operator Panel and Menus 3 Using the Operator P anel and Men us This chapter contains information about using the operator panel, changing printer settings, and under- standing operator panel menus. Y ou can change most printer settings from your software application or printer driver . Settings you change from the application or drive[...]

34 Chapter 3: Using the Operator Panel and Menus Using the Operator P anel The operator panel, on the front left-side of your printer , has a 2-line by 16-character liquid crystal display (LCD), one printer indicator light, and six buttons. Notice the Menu button is split into two functioning halves; there - fore, it works like two buttons. The num[...]

35 Using the Operator Panel Operator P anel Buttons Use the operator panel buttons to open a menu, scroll through a list of values, change printer settings, r espond to printer messages, temporarily stop all print activity , and key in a PIN. The following table describes the func- tions of each button. Note: Buttons act upon the inf or mation that[...]

36 Chapter 3: Using the Operator Panel and Menus Select Press the Select button to: • Select the menu sho wn on the second line of the display . Depending on the type of menu, this action: - Opens the menu and displa ys the first item in the menu. - Opens the menu item and displays the def ault setting. • Sav e the display ed menu item as the n[...]

37 Printer Messages Printer Messages The operator panel displays thr ee types of messages: Note: See “ Understanding Printer Messages ” on page 151 f or a complete listing of all the printer messages. • Status messages provide information about the current state of the printer. • Attendance messages report printer err ors that you must reso[...]

38 Chapter 3: Using the Operator Panel and Menus Operator P anel Menus A number of menus ar e available to make it easy for you to change printer settings. The diagram on page 43 shows the menus and all of the menu items available in each menu. The items in each menu and the values you can select are described in mor e detail in the tables beginnin[...]

39 Operator Panel Menus Printing the Menu Settings P age The menu settings page shows current settings for the menus, a list of installed options, and available printer memory . Y ou can use this page to verify that the printer options are pr operly installed and the printer settings are s e tt ow h a ty o uw a n t . See “ Using the Operator Pane[...]

40 Chapter 3: Using the Operator Panel and Menus Changing Menu Settings Y ou can use the operator panel to change printer settings and customize your printer to meet your specific needs. T o select a new value as the default setting: 1 From the Ready state, press Menu> or <Menu to enter the menus. Note: Changes made from a software applicatio[...]

41 Operator Panel Menus Note: User def ault s ettings remain in eff ect until you sav e new settings or restore the f ac- tor y def aults. 7 Press Select . An asterisk (*) appears beside the value to indicate that it is now the user default setting. The display shows the new setting for one second and then clears. The Saved message displays, then t[...]

42 Chapter 3: Using the Operator Panel and Menus 8 The Saved message briefly appears, then Disabling Menus displays. The CONFIG MENU displays again with Pa ne l M en us on the second line. 9 Press Menu> until Exit Config Menu displays on the second line. 10 Press Select . Activating Menu Changes briefly appears, and then Pe rfo r mi ng S e lf Te[...]

43 Operator Panel Menus Overview of Printer Menus Menus or menu items in italics only appear on the displa y if the corresponding option is installed. Capitalized menu items (f or e xample, P APER SIZE) have submen us. See the tab les on the f ollowing pages for a list of the v alues for each menu item. 1 Some printer models released in the year 20[...]

44 Chapter 3: Using the Operator Panel and Menus Pa p e r M en u U s et h eP A P E RM E N Ut od e f i n ea l ls e t t i n g sr e l a t i n gt o print material input and output, as well as the specific print material you are using with your printer . Pa pe r M en u Menu Item V alues P aper Source T ra y 1* Tr a y 2 MP F eeder Manual P aper Manual En[...]

45 Operator Panel Menus P APER SIZE T ra y 1 Size Tr a y 2 S i z e Each of the abov e menu items suppor t the following v alues as a second menu: A4* (Countr y specific) JIS B5 Letter* (Countr y specific) Legal Ex ecutive MP F eeder Size A4* (Countr y specific) A5 JIS B5 Letter* (Countr y specific) Legal Ex ecutive Universal 7 ¾ Env elope 9E n v e[...]

46 Chapter 3: Using the Operator Panel and Menus P APER SIZE (continued) Manual P ap Size A4* (Countr y specific) A5 JIS B5 Letter* (Countr y specific) Legal Ex ecutive Universal Manual Env Siz e 7 ¾ Env elope 9E n v e l o p e 10 Env elope* (Countr y specific) DL Env elope* (Countr y specific) C5 Env elope B5 Env elope Other Env elope The P APER S[...]

47 Operator Panel Menus P APER TYPE T ra y 1 T ype Tr a y 2 Ty p e Manual P ap T ype Each of the abov e menu items suppor t the following v alues as a second menu: Plain P aper* Card Stock T ransparency Labels Bond Letterhead Preprinted Colored P aper Custom T ype 1 Custom T ype 2* Custom T ype 3 Custom T ype 4 Custom T ype 5 Custom T ype 6 Note: P[...]

48 Chapter 3: Using the Operator Panel and Menus P APER TYPE (continued) Manual En v T ype Env elope* Custom T ype 1 Custom T ype 2 Custom T ype 3 Custom T ype 4 Custom T ype 5 Custom T ype 6 The P APER TYPE setting lets you specify the type of print material installed in each paper source. This setting is used b y the pr inter in the f ollowing wa[...]

49 Operator Panel Menus CUST OM TYPES Custom T ype x (where x represents a custom type from 1 to 6) P aper* Card Stock T ransparency Labels Env elope The CUST OM TYPES setting identifies the kind of pr int material used for each of the Custom T ypes av ailable in the P APER TYPE menu item. This print material designation optimizes print quality set[...]

50 Chapter 3: Using the Operator Panel and Menus P APER TEXTURE Plain T exture Card Stock T e xt T r nsprncy T ext Labels T exture Bond T exture Env elope T exture Ltrhead T exture Preprint T exture Colored T exture Custom 1 T exture Custom 2 T exture Custom 3 T exture Custom 4 T exture Custom 5 T exture Custom 6 T exture Each of the abov e menu it[...]

51 Operator Panel Menus P APER WEIGHT Plain Weight CardStock W eight T r nsprncy Weight Labels W eight Bond W e ight Env elope Weight Ltrhead W eight Preprint Weight Colored W eight Custom 1 Weight Custom 2 Weight Custom 3 Weight Custom 4 Weight Custom 5 Weight Custom 6 Weight Each of the abov e menu items suppor t the f ollowing three values as a [...]

52 Chapter 3: Using the Operator Panel and Menus P APER LENGTH Plain Length CardStock Length T r nsprncy Length Labels Length Bond Length Env elope Length Ltrhead Length Preprint Length Colored Length Custom 1 Length Custom 2 Length Custom 3 Length Custom 4 Length Custom 5 Length Custom 6 Length Each of the abov e menu items suppor t the following [...]

53 Operator Panel Menus Finishing Menu Use the FINISHING MENU to define all settings relating to printer output. Finishing Menu Menu Item V alues Copies 1* … 999 The Copies setting determines the number of copies printed for each page. The printer does not automatically collate the copies. F or example, if y ou send three pages to pr int and set [...]

54 Chapter 3: Using the Operator Panel and Menus Separator Sheets None* Between Copies Between Jobs Between P ages Y ou can ha ve the printer inser t b lank separator sheets between jobs, between m ultiple copies of a job , or between each page of a job. Separ ator sheets are pulled f rom the source specified in the Separator Source menu item. Sele[...]

55 Operator Panel Menus Multipage Order Horizontal* Ve r t i c a l Re v Hor izontal Re v V er tical The Multipage Order setting determines the positioning of multiple page images on pages printed using Multipage Print . Y ou may choose one of four diff erent orders. The positioning of page images depends on if the pages are sent to the printer as p[...]

56 Chapter 3: Using the Operator Panel and Menus Multipage View A uto* Long Edge Shor t Edge Use the Multipage View setting to select the orientation of the pr inted page with respect to the page images during Multipage Print . Select Aut o to allow the printer to choose between por trait and landscape positioning. Select Long Edge to position the [...]

57 Operator Panel Menus Utilities Menu Use the UTILITIES MENU to print a variety of listings relating to available printer resources, printer settings, and print jobs. Additional menu items let you set up printer ha rdw are an d tro ub les ho ot pr in te r prob le ms. Utilities Menu Menu Item V alues Print Menus Press Select to print the menu setti[...]

58 Chapter 3: Using the Operator Panel and Menus Fo rmat Flash Y es No F or matting the flash memor y option deletes all resources (f onts, macros , symbol sets) stored in flash memor y and prepares the flash memory card to receive ne w resources. The Format Flash menu item only displa ys if the installed flash memor y option is not def ective or R[...]

59 Operator Panel Menus Job Menu Some JOB MENU menu items are available when the printer displays the Ready message and is idle since it is not accepting, formatting, or printing a job. Other menu items in JOB MENU are only available when the printer is busy processing or printing a job, when a printer message other than Ready displays, or when the[...]

60 Chapter 3: Using the Operator Panel and Menus Job Menu Menu Item V alues Cancel Job Press Select to cancel the current print job. Cancel Job displays only when the printer is processing a print job. CONFIDENTIAL JOB This menu item is not displa yed in the JOB MENU until the printer has processed at least one Confidential Job . Note: Use your sof[...]

61 Operator Panel Menus CONFIDENTIAL JOB (continued) Once a valid PIN is e ntered, the operator panel displa ys: Y ou ha ve sev eral print or delete options to choose from: • print all jobs • print a job • print copies • delete all jobs • delete a job Press Menu> or <Menu until the men u item you need appears on the second line of t[...]

62 Chapter 3: Using the Operator Panel and Menus CONFIDENTIAL JOB (continued) Print All Jobs If you press Select to choose this v alue, printing star ts and the operator panel e xits this operation. All Confidential Jobs associated with your assigned PIN are printed. The message Queuing Jobs displays . F or more information, see “ Queuing Jobs ?[...]

63 Operator Panel Menus CONFIDENTIAL JOB (continued) Delete All Jobs If you press Select to choose this v alue, the message Delete All Jobs. Go/Stop? displays. Y ou hav e one chance to stop the deletion of all the confidential jobs associated with your PIN. Note: All Confidential Jobs associated with your assigned PIN are deleted. Press Stop if you[...]

64 Chapter 3: Using the Operator Panel and Menus CONFIDENTIAL JOB (continued) PRINT COPIES If you press Select to choose this v alue, a list of jobs held in printer memor y is displa yed as shown. The first job is displa yed on the second line. All Confidential Jobs associated with your assigned PIN are listed. Use Menu> or <Menu to scroll th[...]

65 Operator Panel Menus HELD JOBS This menu item is not displa yed in the JOB MENU until the printer has processed at least one Repeat Print, Reser v e Print, or Ve r i f y P r i n t j o b . Note: Use your software application o rp r i n t e rd r i v e rt o create and send a Repeat Print, Reser v e Print, or Ve r i f y P r i n t j o b . Print All J[...]

66 Chapter 3: Using the Operator Panel and Menus HELD JOBS (continued) When y ou create a V erify Print job, the job f or mats , and one cop y of the job prints. Additional requested copies are held in printer memor y . Y ou specify the number of copies y ou want when you send the job from the printer driver . This allows you to e xamine the first [...]

67 Operator Panel Menus HELD JOBS (continued) Print All Jobs If you press Select to choose this v alue, printing star ts and the operator panel e xits this operation. All Repeat Print, Reser v e Pr int, and V erify Pri nt jobs are printed. The message Queuing Jobs displays . For more inf or mation, see “ Queuing Jobs ” on page 156. PRINT A JOB [...]

68 Chapter 3: Using the Operator Panel and Menus HELD JOBS (continued) Delete All Jobs If you press Select to choose this v alue, the message Delete All Jobs. Go/Stop? displays so you ha ve one chance to stop the deletion of all the print jobs you ha ve sent. Note: All Repeat Print, Reser v e Pr int, and V erify Print jobs will be deleted. Press St[...]

69 Operator Panel Menus HELD JOBS (continued) PRINT COPIES If you press Select to choose this v alue, a list of jobs held in printer memor y is displa yed as shown. The first job is displa yed on the second line. All Repeat Print, Reser ve Print, and V erify Pr int jobs are listed. Use Menu> or <Menu to scroll through the list of av ailable j[...]

70 Chapter 3: Using the Operator Panel and Menus Reset Printer Press Select to reset the printer . Note: Bef ore selecting Reset Printer , e xit the software application you are using. When you select Reset Printer , the pr inter resets to the user def ault setting for each menu item. All downloaded resources (f onts, macros, symbol sets) in printe[...]

71 Operator Panel Menus Quality Menu Use the QUALITY MENU to change settings affecting the quality of the printed characters and images. Quality Menu Menu Item V alues Print Resolution 300 dpi 600 dpi* 1200 Image Q The Print Resolution setting defines the number of dots printed per inch (dpi). The higher the setting, the shar per the clarity of pri[...]

72 Chapter 3: Using the Operator Panel and Menus T oner Darkness (continued) When y ou first enter T oner Darkness , the operator panel displa ys: Notice the periods ( . ) display ed across the second line of the operator panel. Each period represents one of the numbers 1 through 10 from left to right. A symbol like a v or an arrow points to the lo[...]

73 Operator Panel Menus Setup Menu Use the SETUP MENU to configure a variety of printer features. Setup Menu Menu Item V alues Printer Language PCL Emulation* PS Emulation The printer language defines how the computer communicates with the printer . Y our computer uses printer languages, such as PCL emulation and P ostScript 3 emulation, to send pr[...]

74 Chapter 3: Using the Operator Panel and Menus Download T arget RAM* Flash Disk The Download T arget menu item specifies the storage location f or downloaded resources, such as f o nts and macros . Storing downloaded resources in flash memor y or hard disk is permanent storage rather than the temporary storage that RAM provides. Y o u can add res[...]

75 Operator Panel Menus A u to Contin ue Disabled* 5 … 255 Set Au to C on t in ue to a value betw een 5 seconds and 255 seconds to have the printer continue printing after it detects one of the f ollowing errors: 34 Shor t P aper 35 Res Sav e Off Deficient Memor y 37 Insufficient Collation Area 37 Insufficient Defrag Memory 37 Insufficient Memor [...]

76 Chapter 3: Using the Operator Panel and Menus P age Protect Off* On Set Pag e P rot ec t to On to make sure an entire page is processed bef ore it is pr inted. This ma y be helpful if you are ha ving trouble printing a page properly because of complex page errors . If you still cannot print the page, y our printer may not ha ve enough memory to [...]

77 Operator Panel Menus Alarm Control Off Single* Continuous If you w ant the pr inter alarm to sound any time the printer requires inter v ention, select Single or Continuous . If you select Single , the printer sounds three quick beeps to let y ou know operator intervention is required. If y ou select Continuous , the printer repeats the three be[...]

78 Chapter 3: Using the Operator Panel and Menus Job Accounting Off* On If Job Accounting is set to On , the installed hard disk option stores statistical information about the most recent printer jobs. The statistics include whether the job printed with or without errors, the time required to print the job , the size (in b ytes) of the job, the re[...]

79 Operator Panel Menus PCL Emul Men u Use the PCL EMUL MENU to change printer settings that only affect jobs printed using the PCL emulation printer language. PCL Emul Men u Menu Item V alues Font Source Resident* Download Flash Disk All The Font Source setting deter mines which f onts appear in the Font Name menu. If a f ont source is not install[...]

80 Chapter 3: Using the Operator Panel and Menus Pitch (only displa ys for fix ed or monospaced f onts) 0.08 … 100 (in increments of 0.01) (10*) Pitch ref ers to the number of fix ed-space characters in a hor iz ontal inch of type. If you chose a scalab le monospaced font, y ou can select the font pitch. Y ou can select a pitch from 0.08 to 100 c[...]

81 Operator Panel Menus Lines per P age 1 … 255 60* (Countr y specific) 64* (Countr y specific) Use the Lines per Pa g e menu item to change the n umber of lines that print on each page. The Lines per P age setting can range from 1 to 255 lines per page. The pr inter sets the amount of space between each line (v er tical line spacing) based on th[...]

82 Chapter 3: Using the Operator Panel and Menus TRA Y RENUMBER Assign MP F eeder Assign T ray 1 Assign T ray 2 Assign Man P aper Assign Man Env Each of the abov e menu items suppor ts the follo wing three values: Off* 0. . .1 9 9 None VIEW F ACT OR Y DEF Restore Def aults Ye s No Note: Assign T ray 2 only displays if the optional 500-sheet dra wer[...]

83 Operator Panel Menus Po s t S c r i p t M e n u Use the POSTSCRIP T MENU to change settings that only affect jobs printed using the PostScript 3 emulation printer language. Po s t Sc r i p t M e nu Menu Item V alues Print PS Error Off* On Select On to print P ostScr ipt 3 em ulation errors. If an error occurs, the job stops processing, the error[...]

84 Chapter 3: Using the Operator Panel and Menus Pa r al l e l M e nu Use the P ARALLEL MENU to change settings affecting jobs sent to the printer through the parallel interface con- nection. P ARALLEL MENU displays as a standard feature or as an option, and appears as one of the following: • STD P ARALLEL • P ARALLEL OPT 1 P ARALLEL OPT 1 is o[...]

85 Operator Panel Menus NP A Mode On Off Au to * NP A is a mode of bidirectional communication that follo ws the conventions defined in Network Printing Alliance Protocol, A Pr inter/Host Control Specification De veloped b y the NP A .N P A mode requires special processing of the print data. If NP A Mode is set to On , the data received must be in [...]

86 Chapter 3: Using the Operator Panel and Menus Advanced Status Off On* If Adv anced Status is set to On , bidirectional communication is enabled through the parallel interf ace. Protocol Standard Fa s t b yt e s * Yo u c a n s e l e c t Standard or Fastb ytes protocol for the parallel interf ace. Fast byt es is compatible with most e xisting para[...]

87 Operator Panel Menus Serial Menu Use the SERIAL MENU to change settings affecting jobs sent to the printer through the serial interface port. SERIAL MENU displays as an option, and appears as SERIAL OP TION 1. SERIAL OP TION 1 is only available if the T ri-Port interface option card is installed and Fax Por t is set to disabled. Serial Menu Menu[...]

88 Chapter 3: Using the Operator Panel and Menus Serial Buffer Disabled Au to * 3K to maximum size allo wed Y ou can configure the siz e of the ser ial input b uffer to meet the requirements of y our system. If the limited size of the serial b uffer is pre venting you from contin uing work in your software application each time you send a job to th[...]

89 Operator Panel Menus Baud 1200 2400 4800 9600* 19200 38400 57600 115200 This setting lets you select the r ate at which data is being sent to or from your computer . Ref er to the T echnical Reference f or i nf or mation about the range of baud v alues. Data Bits 7 8* This setting lets you select the number of data bits that are sent in each tra[...]

90 Chapter 3: Using the Operator Panel and Menus Pa r i ty E ve n Odd None* Ignore This setting lets you select the parity for serial input and output data frames. Even The por t e xpects to receive data frames with an e ven n umber of logical 1 ’ sp e r byte . The por t transmits XOFF and XON with ev en par ity . If the por t detects a parity er[...]

91 Operator Panel Menus Network Men u Use the NETWORK MENU to change settings affecting jobs sent to the printer through the network port. NETWORK MENU displays as an option, and appears as NETWORK OP TION 1. NETWORK OP TION 1 is only available if an optional print server is installed in your printer . Network Men u Menu Item V alues PCL Smar tSwit[...]

92 Chapter 3: Using the Operator Panel and Menus Network Buffer A uto* 3K to maximum size allo wed Y ou can configure the size of the netw ork input buff er to meet the requirements of your system. If the limited size of the network bu ff er is prev enting you from continuing work in your software application each time y ou send a job to the pr int[...]

93 Operator Panel Menus Infrared Menu Use the INFRARED MENU to change settings affecting jobs sent to the printer through the infrar ed interface port. If Infrared P or t is set to Disabled , all other menu items in the INFRARED MENU are not available. This menu is only available if the T ri-Port interface option card is installed in your printer .[...]

94 Chapter 3: Using the Operator Panel and Menus NP A Mode Off Au to * NP A is a mode of bidirectional communication that follo ws the conventions defined in Network Printing Alliance Protocol, A Pr inter/Host Control Specification De veloped b y the NP A .N P A mode requires special processing of the print data. If NP A Mode is set to On , the dat[...]

95 Operator Panel Menus T ransmit Dela y A uto* None 1 … 15 The T ransmit Delay setting defines the amount of time the pr inter m ust wait bef ore trans- mitting meaningful infrared data to the host computer , as well as the amount of time the printer requests the host computer to wait bef ore it transmits infrared data. Select Aut o to let the p[...]

96 Chapter 3: Using the Operator Panel and Menus LocalT alk Menu Use the LOCAL T ALK MENU to change settings affecting jobs sent to the printer through the LocalT alk port. If LocalT alk P or t is set to Disabled , all other menu items in t h eL O C A L T A L KM E N Ua r en o ta v a i l a b l e . This menu is only available if the T ri-Port interfa[...]

97 Operator Panel Menus NP A Mode Off Au to * NP A is a mode of bidirectional communication that follo ws the conventions defined in Network Printing Alliance Protocol, A Pr inter/Host Control Specification De veloped b y the NP A .N P A mode requires special processing of the print data. If NP A Mode is set to On , the data received must be in NP [...]

98 Chapter 3: Using the Operator Panel and Menus LocalT alk Addr (LocalT alk Node Number) This setting identifies the LocalT alk Node number assigned to the pr inter . It cannot be modified through the operator panel. LocalT alk Zone (Zone name provided by LocalT alk network) This setting deter mines the LocalT alk Zone. It cannot be modified throu[...]

99 Operator Panel Menus USB Menu Use the USB MENU to change settings affecting the Uni- versal Serial Bus (USB) interface port. The USB MENU displays as a standard feature or as an option, and appears as one of the following: • ST ANDARD USB • USB OP TION 1 USB OP TION 1 is only available i f a parallel/USB inter- face option card is installed [...]

100 Chapter 3: Using the Operator Panel and Menus NP A Mode On Off Au to * NP A is a mode of bidirectional communication that follo ws the conventions defined in Network Printing Alliance Protocol, A Printer/Host Control Specification Dev eloped by the NP A . NP A mode requires special processing of the pr int data. If NP A Mode is set to On , the [...]

101 Operator Panel Menus Job Buff er ing Off* On This menu item only displa ys if you are using standard USB and ha ve a hard disk option card installed. Job buff ering lets you dela y processing of a pr int job . The job is temporar ily stored on a hard disk option bef ore being pr inted, usually freeing the host computer while the job prints. The[...]

102 Chapter 3: Using the Operator Panel and Menus Fax M e nu Use the F AX MENU to change settings affecting fax data received by the printer through the serial interface port on the T ri-Port interface option card. W ith the T ri-Port interface option card installed, the printer can receive and print fax data. If Fax Por t is set to Disabled , all [...]

103 Operator Panel Menus Fa x Pa r i t y E v e n Odd None* Ignore The Fax Par ity setting lets y ou select the parity f or f ax data frames. Even T h ep o r te x p e c t st or e c e i v ed a t af r a m e sw i t ha ne v e nn u m b e ro fl o g i c a l1 ’ sp e r byte . The por t transmits XOFF and XON with ev en par ity . If the por t detects a pari[...]

104 Chapter 3: Using the Operator Panel and Menus F ax P aper Size A4* (Country specific) A5 JIS B5 Letter* (Countr y specific) Legal Ex ecutive Universal The Fax P aper Size setting lets you specify the size of print material used for printing f ax data. Incoming f ax es are automatically formatted to pr int on the paper siz e set in the Fax Paper[...]

105 Operator Panel Menus F ax P aper T ype Plain Paper* Card Stock T ransparency Labels Bond Letterhead Preprinted Colored P aper Custom T ype 1 Custom T ype 2 Custom T ype 3 Custom T ype 4 Custom T ype 5 Custom T ype 6 The Fax P aper T ype setting lets you specify the type of print material used for printing f ax data. The printer automatically pr[...]

106 Chapter 3: Using the Operator Panel and Menus Config Menu Y ou only have access to the CONFIG MENU if you f ollow these steps: 1 T urn the printer power Of f (O). 2 Press and hold the Select and Return buttons and turn the printer power On (|). 3 Release the buttons when P erforming Self T est appears on the operator panel display . When the pr[...]

107 Operator Panel Menus F actor y Def aults Restore All If you select Restore All : • All downloaded resources (f onts, macros, symbol sets) in printer memor y (RAM) are deleted. (Resources residing in flash memory or on the hard disk option are unaffected.) • All menu settings are returned to the factory default v alues except: – Display La[...]

108 Chapter 3: Using the Operator Panel and Menus Understanding Print and Hold Jobs The Print and Hold function lets you delay the printing of a job, print it later , and ask for additional copies. Note: The Print and Hold func- tion requires a total of 8MB or more of memor y . We recom- mend installing 16MB or more of memor y and a hard disk optio[...]

109 Understanding Print and Hold Jobs • T o delete all Confidential Jobs, see Delete All Jobs on page 63. • T o delete a specific Confidential Job, see DELETE A JOB on page 63. Held Jobs Held Jobs refers any of the following types of jobs: Repeat Print job, Reserve Print job, and V erify Print job. Repeat Print Job When you create a Repeat Prin[...]

110 Chapter 3: Using the Operator Panel and Menus Ve r i f y P r i n t J o b When you create a V e rify Print job, the job formats, and one copy of the job prints. Additional requested copies are held in printer memory . Y ou specify the number of copies you want when you send the job from the printer driver . This allows you to examine the first c[...]

111 Entering a Personal Identification Number (PIN) Printing and Deleting Held Jobs Once you have sent a Repeat Print job, a Reserve Print job, or a V erify Print job from the softwar e application or the printer driver and have selected a value in the HELD JOBS menu item, the jobs are displayed on the operator panel in lists. Y ou may choose to de[...]

112 Chapter 3: Using the Operator Panel and Menus 3 Press Select . The following prompt appears on the display: Enter PIN: =____ Y ou are requir ed to enter the four-digit PIN associ- ated with your Confidential Job next to the equal sign (=). Each digit must be a number from 1 to 6. At this point, the buttons on the operator panel cease to functio[...]

113 Print and Hold Formatting Errors Print and Hold Formatting Err ors A lightning bolt symbol displays on the operator panel to indicate a formatting error occurr ed on at least one type of Print and Hold job. It looks like this: Note: F or documentation pur- poses, Print and Hold jobs ref ers to any of the f ollowing jobs: Con- fidential Job , Re[...]

114 Chapter 3: Using the Operator Panel and Menus Once you select PRINT A JOB , DELETE A JOB ,o r PRINT COPIES values in the CONFIDENTIAL JOB menu item or the HELD JOBS menu item, the lightning bolt displays by the value if the currently displayed job experiences a formatting error . For example, if three jobs are sent to print and the second job e[...]

115 Using Print Materials 4 Using Print Materials This chapter provides specifications and guidelines for each type of print material that can be used with your printer , as well as important information about the paper sources and the output bins. Y our printer has two standard paper sources, the 250-sheet input tray and the multipurpose feeder , [...]

116 Chapter 4: Using Print Materials P aper Sour ces and Sizes The following table details the types and quantities of m e d i ay o uc a nl o a di ne a c ho ft h ep a p e rs o u r c e s .F o rm o r e information about selecting specific print material for use with your printer , see “ Print Material Guidelines ” on page 1 18. Note: F or detaile[...]

117 Paper Sources and Sizes T h ef o l l o w i n gt a b l el i s t st h ep a p e ra n de n v e l o p es i z e sy o u can use with your printer . P aper and Envelope Dimensions P a per Dimensions En velope Dimensions A4 210 x 297 mm (8.27 x 11.7 in.) 7 3/4 Envelope (Monarch) 98.4 x 190.5 mm (3.875 x 7.5 in.) A5 (Multipur pose f eeder only) 148 x 210[...]

118 Chapter 4: Using Print Materials Print Material Guidelines Selecting the appropriate print material (paper , transpar- encies, envelopes, labels, and card stock) for your printer helps you avoid printing problems. Note: F or detailed information about print mater ial char acteris- tics, ref er to the Card Stock & Label Guide on the CD that [...]

119 Print Material Guidelines T ransparencies Y ou can feed transparencies from the 250-sheet input tray or the multipurpose feeder . T ry a sample of a ny transpar- encies you are considering using with the printer befor e buying large quantities. Do not load transparencies in the optional 500-sheet drawer . T o load transparencies in the 250-shee[...]

120 Chapter 4: Using Print Materials • Use envelopes that can withstand temperatures of 205 ° C (401 ° F) without sealing, excessive curling, wrinkling, or releasing hazar dous emissions. • Adjust the right paper guide to fit the width of the envelopes. • Load envelopes with the flap side down and the short edge nearest the r eturn address [...]

121 Print Material Guidelines • Use labels that can withstand temperatures of 205 ° C (401 ° F) without sealing, excessive curling, wrin- kling, or releasing hazar dous emissions. • Do not print within 1 mm (0.040 in.) of the edge of the label, of the perforations, or between die-cuts of the label. • Do not use label sheets that have adhesi[...]

122 Chapter 4: Using Print Materials Car d Stock Guidelines Card stock is single ply , and has a large array of pr oper- ties, such as the orientation of paper fibers and texture, that can significantly affect the print quality . T ry a sample of any card stock you are considering using with the printer before pur chasing a large quantity . See pag[...]

123 Storing Print Material Storing Print Material Use the following guidelines for proper print material storage: • For best results, stor e print material in an environ- ment where the temperatur e is approximately 21 ° C (70 ° F) and the relative humidity is 40%. • Store cartons of print material on a pallet or shelf, rather than directly o[...]

124 Chapter 4: Using Print Materials Loading Print Material Proper print material loading helps pr event paper jams and helps make your printing trouble-fr ee. Do not remove input trays while a job is printing or while Busy displays on the operator panel. Doing so may cause a paper jam. Before loading print material, know the r ecommended print sid[...]

125 Loading Print Material 2 Press down on the metal plate until it locks into place. The metal plate remains stationary on the inside bottom of the input tray . 3 Move the length guide to the correct position for the size print material you are loading. – For the 250-sheet input tray , press down on the length guide tab with one hand, and with t[...]

126 Chapter 4: Using Print Materials – For the 500-sheet input tray , lift the length guide straight up out of the input tray and replace it in the correct position. Insert the tabs located on each end of the length guide into the slots on the side of the input tray . Note: These e xamples s ho w how to adjust f or letter-size paper (L TR). The p[...]

127 Loading Print Material 5 Flex the sheets back and forth to loosen them, then fan them. D on o tf o l do rc r e a s et h ep r i n tm a t e r i a l . Straighten the edges on a level surface. 6 Place the print material against the left side of the input tray and insert it under the metal stop. M a k es u r et h er e c o m m e n d e dp r i n ts i d[...]

128 Chapter 4: Using Print Materials 7 Do not exceed the maximum stack height indi- cated by the line under the arrows. Note: Ov erfilling the input tra y ma y cause paper jams. 8 Push on the right side of the width guide to move it to the left until it lightly touches the edge of the print material. Note: Sliding the width guide too tight against [...]

129 Loading Print Material 9 Insert the input tray . Slide the input tray all the way into the printer until it snaps into place. Slide the 500-sheet input tray all the way into the support unit. If an error message displays, see “ Understanding Printer Messages ” on page 151. 10 Send your job to print. For information on duplexing, see “ Man[...]

130 Chapter 4: Using Print Materials Loading the Multipurpose Feeder Y our printer has one standard multipurpose feeder that holds several sizes and types of print material, such as paper , card stock, transpar encies, postcards, note cards, and envelopes. Y ou can load approximately 100 sheets of 75 g/m 2 (20 lb) paper at a time. Y ou can also loa[...]

131 Loading Print Material 3 Flex the sheets back and forth to loosen them, then fan them. D on o tf o l do rc r e a s et h ep r i n tm a t e r i a l . Straighten the edges on a level surface. Note: Do not load diff erent sizes or types of print material in the multipurpose feeder at the same time. Doing so ma y cause a paper jam. 4 Locate the stac[...]

132 Chapter 4: Using Print Materials 6 Slide the print material into the multipurpose feeder as far as it will go. Do not for ce it. Forcing print material could cause a paper jam. 7 Slide the paper width guide to the left until it lightly touches the edge of the print material. Make sure the print material fits loosely in the mul- tipurpose feeder[...]

133 Using the Paper Exits (Output Bins) Using the P aper Exits (Output Bins) Y ou printer has two standard paper exits. The following sections explain how to use the printer output bins. Using the Standar d Output Bin The standard output bin holds 250 sheets of print material and is located on top of the printer . The printer automati- cally sends [...]

134 Chapter 4: Using Print Materials Using the Rear Output Bin Y ou may want to use the r ear output bin when you print on differ ent sizes and types of print material, such as paper , card stock, transparencies, postcar ds, note cards, and envelopes. The rear output bin holds 20 sheets of paper . For information on other types of print material, r[...]

135 Printing on Letterhead Printing on Letterhead Check with the manufacturer or vendor to determine whether the preprinted letter head you have chosen is acceptable for laser printers. Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead in the paper sources. Tr a y L i n k i n g If yo[...]

136 Chapter 4: Using Print Materials Manual Duple x Printing Manual duplex printing lets you print on both sides of paper and card stock. Manual duplexing does not damage your printer , but print quality and feed reliability may vary when printing on the other side of the page. T o print on both sides of paper and card stock (called duplex printing[...]

137 Avoiding Paper Jams A v oiding Pa p e r J a m s If you follow the tips outlined in “ Print Material Guide- lines ” on page 1 18 and in “ Loading Print Material ” on page 124, you are well on your way to tr ouble-free print- ing. If jams do occur , however , follow the steps outlined in “ Clearing Jams ” on page 183. If jams occur fr[...]

138 Chapter 4: Using Print Materials[...]

139 Multipurpose Feeder 5 Multipurpose Feeder The multipurpose feeder is located on the front of your printer . It can be closed when you are not using it, making the printer more compact. Y ou may want to use the multipurpose feeder when you print on differ ent sizes and types of print material, such as paper , card stock, transpar encies, postcar[...]

140 Chapter 5: Multipurpose Feeder When printing from the multipurpose feeder , be sure to set the PA P E R S I Z E and PA P E R T Y P E for the MP Feeder menu item. Also, select the size and paper type from your software application for the print material you have loaded. See PA P E R S I Z E on page 45 and P APER TYPE on page 47 for more informat[...]

141 Opening the Multipurpose Feeder Opening the Multipurpose Feeder T o open the multipurpose feeder door: 1 Push the lower release latch on the front left side to release the multipurpose feeder door . The multipurpose feeder door is the same as the lower front door . The multipurpose feeder door opens and stops in place.[...]

142 Chapter 5: Multipurpose Feeder 2 Locate the metal bar in the recessed area on the multipurpose feeder . 3 Pull the metal bar straight out to extend the multi- purpose feeder . Note: Extend the metal bar to its full-length position to hold longer print mater ial.[...]

143 Loading the Multipurpose Feeder Loading the Multipurpose Feeder Proper loading pr events paper jams and ensures trouble-fr ee printing. The following sections give detailed instructions for loading. Note: Note the recommended print side label on the pr int material package and load print material accordingly . Loading Print Material 1 Locate th[...]

144 Chapter 5: Multipurpose Feeder 2 Slide the paper width guide to the far right side of t h em u l t i p u r p o s ef e e d e r . 3 Prepare specific print material for loading: – Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper . Straighten the edges on a level surface. – Hold transparenci[...]

145 Loading the Multipurpose Feeder – Fan envelopes back and forth to loosen them. Do not fold or crease the envelopes. Straighten the edges on a level surface. 4 Locate the stack height limiter on the left side of t h em u l t i p u r p o s ef e e d e r . 5 Place the print material against the left side of the multipurpose feeder . D on o tm i x[...]

146 Chapter 5: Multipurpose Feeder 6 Load specific print material: – Load paper with the recommended print side face up and the top edge going in first as shown. Note: Do not e xceed the maxi- mum stack height limiter located on the left side of the multipur- pose f eeder . O v erfilling the mul- tipur pose f eeder may cause paper jams. – Load [...]

147 Loading the Multipurpose Feeder – Load transparencies with the r ecommended p r i n ts i d ef a c eu pa n dt h et o pe d g eg o i n gi nf i r s t as shown. – Load envelopes with the flap side down and the s t a m pa r e ae n dg o i n gi nl a s ta ss h o w n . Do not feed stamped envelopes into the multi- purpose feeder . The stamp is shown [...]

148 Chapter 5: Multipurpose Feeder 7 Slide the print material into the multipurpose feeder as far as it will go. Do not for ce it. Forcing print material could cause a paper jam. Note: If env elopes jam while printing, tr y reducing the number of env elopes you load. 8 Slide the paper width guide to the left until it lightly touches the edge of the[...]

149 Using the Multipurpose Feeder Using the Multipurpose Feeder After loading print material in the multipurpose feeder , select the paper source fr om your software application, and then select the paper size and type from both your software application and fr om the operator panel. Note: Software settings ma y ov erride operator panel settings. T[...]

150 Chapter 5: Multipurpose Feeder Closing the Multipurpose Feeder When you finish printing with the multipurpose feeder: 1 Remove all print material. 2 Push the metal bar straight back to collapse the multipurpose feeder to its short-length position. 3 Close the multipurpose feeder door . 4 Close the rear output bin if you were printing on print m[...]

151 Status Messages This chapter describes the various messages that may appear on your operator panel display . Status messages give information about the current state o f the printer . Attendance messages indicate printer errors that you must res ol ve. Service messages indicate printer failures that may req ui re ser vic in g. Note: F or docume[...]

152 Chapter 6: Understanding Printer Messages Line 1 Messages Status Message Meaning and Actions Allowed While Messa g e Displa ys Activating Menu Changes The printer is reset to activate a printer setting change. No button actions are possib le while this message displays . Busy <warning> The printer is busy receiving, processing, or printin[...]

153 Status Messages Deleting Jobs Queuing and Deleting Jobs The printer is deleting one or more Pr int and Hold jobs. This message displa ys if you selected Delete All Jobs or DELETE A JOB , and there are no other print jobs selected fo r pr i nt in g. The printer is deleting one or more P rint and Hold jobs and printing one or more Pr int and Hold[...]

154 Chapter 6: Understanding Printer Messages Network Car d Busy The optional inter nal print server is being reset. The Network 1 Setup menu item in the NETWORK MENU is not av ailable while this message displa ys. No button actions are possib le while this message displays . Not Ready The printer is in the Not Ready state, which means it is not re[...]

155 Status Messages Printing Directory List Printing Font List Printing Job Accounting Stat Printing Menu Settings The printer is processing or printing a director y of all files stored in the flash memory option or on the hard disk option. The printer is processing or printing a list of all availab le fonts f or the selected printer language. The [...]

156 Chapter 6: Understanding Printer Messages Queuing Jobs Queuing and Deleting Jobs The printer is processing one or more Pr int and Hold jobs selected f or pr inting. This message displa ys if you selected PRINT A JOB , Print All Jobs ,o r PRINT COPIES and no jobs are selected f or deletion. The printer is processing one or more Pr int and Hold j[...]

157 Status Messages Res Reduced <warning> The resolution of the page is reduced from 600 dots per inch (dpi) to 300 dpi to prev ent a 38 Memory Full error. Res Reduced displa ys for the duration of the current job . The printer indicator light blinks while the printer is processing data. • Press Stop to take the printer out of the Res Reduc[...]

158 Chapter 6: Understanding Printer Messages W arning Messages W arning messages give further information about printer status. The following is an example of a warning message displayed on the operator panel when the printer is in the Ready state: In this example, Tr a y 1 M i s s i n g is the warning message. The following table lists messages t[...]

159 Attendance Messages Attendance Messages Attendance messages indicate printer errors that you must resolve befor e you can continue printing. The mes- sages are listed in numerical then alphabetical or der . Note: F or paper jam errors, the entire paper path must be cleared of print mater ial. See “ Clearing Jams ” on page 183 for more inf o[...]

160 Chapter 6: Understanding Printer Messages 37 Insufficient Collation Area The printer memor y used to store pages of data is too full to collate the rest of the print job . • Press Go to clear the message, print the por tion of the job already in memory , and begin collating the rest of the job . • Cancel the current job . Press Menu> or [...]

161 Attendance Messages 38 Memory Full The pr inter is processing data, b ut the memor y used to store pages is full. • Press Go to clear the message and continue printing the job . Howe ver , some data ma y not pr int or ma y not pr int correctly . • Cancel the current job . Press Menu> or <Menu .T h e JOB MENU displays. Press Menu> o[...]

162 Chapter 6: Understanding Printer Messages 52 Flash Full There is not enough free space in the flash memory option to store the data that was sent. • Press Go to clear the message and continue printing. Downloaded f onts and macros not pre viously stored in flash memor y are deleted. • Cancel the current job . Press Menu> or <Menu .T h[...]

163 Attendance Messages 54 Serial Option 1 Error 54 Std Par ENA Connection Lost 54 P ar 1 ENA Connection Lost 54 Ser 1 Fax Connection Lost 54 Network 1 Software Error A serial interface error is detected (fr aming or par ity) on the optional serial por t. This error usually indicates the serial link has not been set u p correctly . When the serial [...]

164 Chapter 6: Understanding Printer Messages 55 Insufficient Fax B uffe r The printer link buff er used to process data is too full to receive an incoming f ax. This message usually displa ys when the pr inter is b usy receiving, processing, or printing data from a host interface connection while f ax data is being received through a serial interf[...]

165 Attendance Messages 58 T oo Many Flash Options The pr inter detects more than one flash option installed. Y our printer can only hav e one flash option installed. • Press Go to clear the error . • T ur n the printer pow er Off (O). Remove the e xtra option. T urn the pr inter po wer On (|). See “ Removing Memory Options ” on page 210 fo[...]

166 Chapter 6: Understanding Printer Messages 202 P aper Jam Open Rear Door The printer detects a paper jam behind the rear output bin door. Open the rear output bin door and gently remov e the jammed pr int material. Close the rear output bin door . See “ 202 P aper Jam - Open Rear Door ” on page 186 f or more information. Press Go to clear th[...]

167 Attendance Messages Change <input source> <Custom T ype Name> <size> <type><size> The printer requests a different print material than what is loaded in the tray or set in the P APER SIZE or P APER TYPE menus. Line 1 displa ys the input source ( <input source> ), which is one of the f ollowing items: • Tr a[...]

168 Chapter 6: Understanding Printer Messages C h e c kT r a y2 Connection The printer has lost communication with the optional 500-sheet dra wer . Communication ma y be lost if the optional 500-sheet drawer w as remov ed from the printer , for e xample, to clear a paper jam. The optional 500-sheet dra wer ma y still be attached to the printer , bu[...]

169 Attendance Messages Insert T ray 1 This message displa ys when the pr inter needs to select print material from T ra y 1 (250-sheet input tra y). The pr inter is requesting the 250-sheet input tr a y be inser ted so it can continue printing. This may happen if y ou remove the 250-sheet input tra y to fill it with print mater ial while a job is [...]

170 Chapter 6: Understanding Printer Messages Load <input source> <Custom T ype Name> <size> <type><size> The printer is tr ying to f eed pr int material from an input source it detects is empty . Line 1 displa ys the input source ( <input source> ), which is one of the f ollowing items: • Tr a y 1 • Tr a y 2[...]

171 Attendance Messages Load Manual <Custom T ype Name> <size> <type><size> The printer requests print mater ial to be man ually fed from the multipurpose feeder . Line 2 displa ys one of the follo wing items: • <Custom T ype Name> : A user-defined name for custom type 1 through 6. The name is truncated to fit on the[...]

172 Chapter 6: Understanding Printer Messages Open Rear Door The print material in the multipur pose f eeder is 152.4 mm (6 in.) or less in length and the rear output bin door is not open. When this message displays y ou can: • Open the rear output bin door to let the print material exit. • Cancel the current job . Press Menu> or <Menu .T[...]

173 Solving Printer Problems 7 Solving Printer Pr ob lems Sometimes printer problems ar e very easy to solve. When you have a problem, first make sur e that: Note: If an error message dis- pla ys, see “ Understanding Printer Messages ” on page 151. • The printer power cord is plugged into the printer and a properly gr ounded electrical outlet[...]

174 Chapter 7: Solving Printer Problems The tables in this chapter define printing pr oblems that may occur and what you can do to resolve them. If the suggested corrective action does not fix the pr oblem, call your service repr esentative. T urn to the appropriate page for help with your printing problem: Prob lem with... See page... Displa y 175[...]

175 Display Problems Displa y Problems Prob lem Action Menus Disabled status message appears on the displa y . The operator panel menus are disab led. T o enable the menus: • T ur n the printer power Off (O). • Press and hold Select and Return , and then turn the pr inter po wer On (|). • Release the buttons when P erforming Self T est displa[...]

176 Chapter 7: Solving Printer Problems Printing Pr oblems Prob lem Action Job did not print or incorrect characters printed. Make sure the Ready status message appears on the oper ator panel display bef ore you send a job to pr int. Press Go to return the pr inter to the Ready status message. Make sure there is print material loaded in the pr inte[...]

177 Printing Problems Print mater ial misf eeds or multiple f eeds occur. • Make sure the print material you are using meets the specifications for y our printer . See “ Pr int Material Guidelines ” on page 118 for more inf or mation. • Fle x pr int material before loading it in any of the paper sources . • Make sure the print material is[...]

178 Chapter 7: Solving Printer Problems Print Quality Pr oblems Prob lem Action Print is too light. • Chec k the toner supply . • Change the T oner Darkness setting in the QUALITY ME NU .S e e To n e r Darkness on page 71 for more inf or mation. • If you are printing on an une ven print surf ace, change the P APER WEIGHT and P APER TEXTURE se[...]

179 Print Quality Problems Streaks appear on the page. • The toner may be lo w . Remove the cartr idge . T o utilize the remaining toner , shake the cartr idge gently . Reinstall the same pr int cartr idge. See “ Installing the P rint Ca r trid ge ” on page 5 f or directions. • If you are using preprinted forms, mak e sure the ink can withs[...]

180 Chapter 7: Solving Printer Problems Option Pr oblems Prob lem Action Option does not operate correctly after it is installed or it quits wor king. • T ur n the printer power Off (O), w ait for about 10 seconds, and turn the printer power On (|). If this does not fix the prob lem, unplug the pr inter , and check the connection between the opti[...]

181 Network Printing Problems Netw ork Printing Pr oblems Option does not operate correctly after it is installed. (continued) Infrared Adapter: If infrared communication stops or does not occur , check the f ollowing: • Communication distance: The distance between the two infrared ports should be 3 meters (10 ft.) or less. If comm unication does[...]

182 Chapter 7: Solving Printer Problems Other Pr oblems and Questions Prob lem Action How do I get updated printer drivers or utilities? See “ Introducing MarkVision ” on page 25 for more inf or mation. How do I attach a serial cable to the printer? Y our printer requires an optional adapter to allow serial attachment. The T r i-P or t interf a[...]

183 Clearing Jams 8 Clearing Jams By carefully selecting print materials and loading them properly , you should be able to avoid most paper jams. If paper jams do occur , complete the steps in the following sections. If paper jams occur fr equently , make sure you see “ A voiding Paper Jams ” on page 137. T o clear paper jam attendance messages[...]

184 Chapter 8: Clearing Jams P ossible P aper Jam Areas The following illustration shows the path that print mate- rial travels through the printer . The path varies depending on the input source and exit selection (output bin). The jam areas ar e also shown. 200 and 201 P aper Jam - Remove Cartridg e Print material is jammed in the area under the [...]

185 Possible Paper Jam Areas 3 Notice that in some instances the ends of the print material are not visible. 4 Gently pull the right side of the print material until the upper right corner is loose. 5 W ith both hands, pull the print material up to the right and then out. 6 Reinstall the print cartridge. (See page 5 for instructions on reinstalling[...]

186 Chapter 8: Clearing Jams 202 P aper Jam - Open Rear Door Jams in the following areas cause a 202 attendance mes- sage. Jams in these areas r equire opening the printer r ear output bin door and the upper front door: • The print material jams before r eaching the standard output bin. See “ Befor e Reaching the Stan- dard Output Bin ” as fo[...]

187 Possible Paper Jam Areas 2 Determine how to remove the jammed print m a t e r i a lb a s e do nw h a tp a r to ft h ep r i n tm a t e r i a li s visible. – I ft h em i d d l eo ft h es h e e to fp r i n tm a t e r i a li s visible, but not the ends, grasp the print material on both sides and gently pull it straight out toward you. Note: If pr[...]

188 Chapter 8: Clearing Jams – If an end of the print material is visible, pull the p r i n tm a t e r i a ls t r a i g h to u tt o w a r dy o u . Note: T o av oid tearing, pull the jammed print materi al out gently and slowly . 3 Close the rear output bin door .[...]

189 Possible Paper Jam Areas Note: T o clear paper jam attendance messages, y ou must remov e all jammed print material from the paper path. Exiting to the Standard Output Bin Print material jams before it exits completely into the standard output bin. 1 Pull the print material straight out. If there is resis- tance to the print material and it doe[...]

190 Chapter 8: Clearing Jams 203 P aper Jam - Shor t P aper A 203 attendance message indicates print material less than 152.4 mm (6 in.) in length has attempted to exit the standard output bin. A jam in this area r equires that the r ear output bin door be opened. Note: T o clear paper jam attendance messages, y ou must remov e all jammed print mat[...]

191 Possible Paper Jam Areas 2 Remove the print material. If there is r esistance to the print material and it does not move immediately when you pull, stop pulling. Remove the print cartridge, return to the back of the printer , and pull the print material out. Note: If you cannot find the jammed print mater ial inside the printer , check to see i[...]

192 Chapter 8: Clearing Jams 250 P aper Jam - Check MP Feeder The print material jams as it enters the printer from the multipurpose feeder . Pull the jammed print material straight out of the multi- purpose feeder toward you. T o avoid tearing, pull the jammed print material out gen- tly and slowly . Note: T o clear paper jam attendance messages, [...]

193 Ordering a Print Cartridge 9 Maintaining Y our Printer Note: If you are in the U .S. or Canada, call 1-800-438-2468 f or inf or mation about Lexmark A uthor ized Supplies Dealers in your area. In other countries , contact the place where you bought your printer . Periodically , you will need to replace the print cartridge and clean the printer [...]

194 Chapter 9: Maintaining Your Printer Storing the Print Car tridge Store the print cartridge in the original packaging until yo u are re ady t o in sta ll i t. Do not store the print cartridge in: • T emperatures greater than 40 ° C (104 ° F). • An environment with extr eme changes in humidity or temperature. • Direct sunlight. • Dusty [...]

195 Cleaning the Printhead Lens Cleaning the Printhead Lens Complete the following steps to clean the printhead lens: 1 T urn the printer power Of f (O). 2 Open the upper and lower front doors. 3 Remove the print cartridge. 4 Gently wipe the printhead lens with a clean, dry lint-free cloth. 5 Insert the print cartridge. 6 Close the upper and lower [...]

196 Chapter 9: Maintaining Your Printer[...]

197 Understanding the Fax Port 10 Fa x Understanding the Fa x P o r t If your printer has a T ri-Port interface option card installed and the serial interface port is not in use, y ou can use your printer to receive and print fax data. The serial interface port is only available if a T ri-Port inter- face option card is installed in your printer . [...]

198 Chapter 10: Fax Setting Up a Fa x P o r t T o use your printer serial port to process fax data: 1 T urn the printer power Of f (O) and unplug the printer power cord. 2 T urn the modem power Of f and unplug the modem power cord. 3 Disconnect all cables from the back of the printer . 4 Connect the hardware. The end of the modem cable that connect[...]

199 Resetting a Fax Port Note: If an error message appears, see “ Understanding Printer Messages ” on page 151. e Press Menu> until Ser Option 1 appears on the second line of the display . f Press Select to choose Ser Option 1 . g Fax Por t appears on the second line. Press Go . Activating Men u Chang es appears and remains on the display un[...]

200 Chapter 10: Fax Disabling a Fa x P o r t T o disable the fax port and restore the printer serial port settings: 1 When Ready displays on the top line of the opera- tor panel display , press Menu> or <Menu to enter the menus. 2 Continue to press Menu> or <Menu until FA X M E N U appears on the first line of the display . 3 Press Sele[...]

201 Accessing the Printer System Board 11 Memor y and Option Car ds Note: Y o un e e das m a l lP h i l - lips screwdriv er to complete the installation of some options. Y ou can customize your printer memory capacity and con- nectivity . This chapter provides instr uctions for installing and removing each option. T o install each option, you must [...]

202 Chapter 11: Memory and Option Cards 3 Push the upper release latch to release the upper front door . 4 Push the lower release latch to release the lower front door . 5 Press the latches located inside the front of the printer to release the side door .[...]

203 Accessing the Printer System Board 6 Remove the side door and lay it aside. 7 Loosen the six screws on the shield. Do not remove the screws. Screws Screws[...]

204 Chapter 11: Memory and Option Cards 8 Use the tabs located on the side of the shield to slide the shield up until the top three screws fit into the three keyholes on the shield. 9 Hold the shield by the tabs and lift it off . 10 Locate the appropriate connector for the option you are installing. Note: Both memor y connec- tor 1 and memor y conn[...]

205 Accessing the Printer System Board 11 See the appropriate section for instructions on installing the option. – F o rap r i n t e rm e m o r yo rf l a s hm e m o r yo p t i o n , see “ Installing Memory Options ” on page 207. – For an optional internal print server (also called an internal network adapter or INA), see “ Internal Print [...]

206 Chapter 11: Memory and Option Cards Understanding Memory Options Because the steps required to install a printer memory option and a flash memory option card ar e the same, they are gr ouped together in this section. Details about the two option cards follow . Printer Memory The printer memory option increases the printer sync dynamic random ac[...]

207 Installing Memory Options Installing Memory Options This section offers instructions for installing either a printer memory option or a flash memory option car d. Y ou may install any one of the following memory configu- rations on your printer system board: • One printer memory option. • One flash memory option. • One printer memory opti[...]

208 Chapter 11: Memory and Option Cards 4 Unpack the new option card. A void touching the connection points along the edge of the card. Save the p ackaging. W arning! Printer memor y option and flash memor y option cards are easily damaged by static electricity . T ouch some- thing metal bef ore you touch an option card. 5 Hold the option card with[...]

209 Installing Memory Options 6 Insert the option card straight into the connector as shown. Make sure the edges of the car d fit into the slots located on each of the connector latches. Note: This illustration is f or the Optra M410. The connector f or the Optra M412 is in ver ted. Inv er t the option card to inser t it. 7 Push in on one side of t[...]

210 Chapter 11: Memory and Option Cards Remo ving Memory Options Before removing a memory option, follow the steps under “ Accessing the Printer System Board ” on page 201. W arning! Printer memor y option and flash memor y option cards are easily damaged by static electricity . T ouch some- thing metal bef ore you touch an option card. T o rem[...]

211 Understanding Option Cards Understanding Option Car ds Four kinds of option cards are available for your printer: • Internal print server option card • T ri-Port interface option card • Hard disk option • Parallel/USB interface option card Note: Only one option card can be installed in your printer at at i m e . Refer to the documentati[...]

212 Chapter 11: Memory and Option Cards T ri-P or t Interface Option Card The T ri-Port interface option card lets you connect to: • A LocalT a lk network • Serial interface (RS-232C or Serial RS-422A) • An infrared adapter For information about the LocalT alk network, see “ Local- Ta l k M e n u ” on page 96. For more information about s[...]

213 Understanding Option Cards Y ou can purchase: • A hard disk with an adapter car d already installed. • Ah a r dd i s kt h a ts u p p o r t sO p t r aF o r m s TM with an adapter card alr eady installed. Refer to Optra Forms for more information. • A hard disk adapter car d for installing a separately p u r c h a s e dh a r dd i s k . Comp[...]

214 Chapter 11: Memory and Option Cards 2 Push the hard disk securely into the connector . 3 T urn the adapter card over and insert the four screws. Securely tighten each screw . Installing the Hard Disk Option Car d T o install, complete the following two sections in order: • “ Accessing the Printer System Board ” on page 201 • “ Install[...]

215 Understanding Option Cards P arallel/USB Interface Option Card The parallel/USB interface option card lets you connect your printer to a parallel interface. Y ou can also use the USB (Universal Serial Bus) port to connect your printer to a computer . For more information about USB, see “ USB Menu ” on page 99. Installing the P arallel/USB I[...]

216 Chapter 11: Memory and Option Cards Installing an Option Car d Before installing an option card, follow the steps under “ Accessing the Printer System Board ” on page 201. W arning! T h eo p t i o nc a r di s easily damaged by static elec- tricity . T ouch something metal bef ore you touch the card. T o install a hard disk option card, o pt[...]

217 Installing an Option Card 3 Remove the metal plate covering the connector slot. a Locate the two screws on the back of the printer that attach the metal plate to the slot. b Remove and save the two screws. Remove and discard the plate. 4 Unpack the option card. Save the packing materials. 5 Align the connector on the option card with the connec[...]

218 Chapter 11: Memory and Option Cards 7 Insert the two screws saved from the metal plate (or the extra screws shipped with the option card) into the holes on either side of the connector slot. 8 Gently tighten the screws to secure the card to the system board. 9 Continue with “ Closing the Printer System Board ” on page 220.[...]

219 Removing an Option Card Remo ving an Option Car d Before removing an option car d, follow the steps under “ Accessing the Printer System Board ” on page 201. W arning! T h eo p t i o nc a r di s easily damaged by static elec- tricity . T ouch something metal bef ore you touch the card. T o remove an option card: 1 Remove the two screws on e[...]

220 Chapter 11: Memory and Option Cards Closing the Printer System Boar d After you have installed all of your options on the printer system board, r eattach the shield and close the side door: 1 Grasp the shield by the tabs and align the three keyholes on the shield with the top three screws on the side of the printer . 2 Holding the shield by the[...]

221 Closing the Printer System Board 4 Hold the side door slightly to the left of the printer and place the latches located on the back edge of the side door against the metal shield. The edge of the metal shield fits into the latches. The top latch fits inside the back of the printer . 5 Close the side door , pressing on the side door latches to s[...]

222 Chapter 11: Memory and Option Cards[...]

223 Installing the Optional Drawer 12 Optional 500-Sheet Dra wer Decide on a location to set the support unit. The printer will be placed on top of it , so allow enough space for easy paper a c c e s s .T h el o c a t i o nm u s tb es t u r d ya n dl a r g ee n o u g ht o accommodate the printer and the optional 500-sheet drawer . Installing the Op[...]

224 Chapter 12: Optional 500-Sheet Drawer 5 Pull the input tray out of the support unit. Remove any packing material and tape fro m the input tray . 6 Grasp the support unit on each side at opposite corners and move it to the location being used. 7 Notice the following parts located on the top sur- face of the optional support unit: the tab, the ro[...]

225 Installing the Optional Drawer 9 Place the printer on top of the support unit. Make sure the edges of the printer and the support unit are aligned pr operly . 10 Load print material in the input tray . See “ Loading Print Material ” on page 124 for more information. 11 Install the input tray in the support unit. 12 Reconnect all cables to t[...]

226 Chapter 12: Optional 500-Sheet Drawer[...]

227 Connecting the Cable and Using the Infrared Adapter 13 Infrared Adapter Y ou can use an infrared adapter to print remotely to an IrDA-compatible computer equipped with an infrared port. The T ri-Port i nterface option car d, which includes an infrared port, lets you connect the infrared adapter to your printer . For more information, see “ T [...]

228 Chapter 13: Infrared Adapter 3 Plug the adapter cable into the infrared port. 4 Reconnect the printer power cord to a properly grounded electrical outlet. If any light on the infrared adapter comes on when the printer is plugged in, the adapter is connected to the port correctly . 5 Aim the computer infrared port at the infrared port on the fro[...]

229 Printing the Menu Settings Page 14 V erifying the Installation of Options Y ou can verify that printer options are pr operly installed by printing a menu settings page. A menu settings page lists: • All printer settings in the operator panel menus and their default values. • All installed features and options, such as the optional 500-sheet[...]

230 Chapter 14: Verifying the Installation of Options T o print a menu settings page: 1 Make sure the printer power is On (|) and the Ready status message appears on the display . If you need help, see “ Using the Operator Panel ” on page 34 to identify the display and operator panel buttons. 2 Press Menu> or <Menu to enter the menus. 3 C[...]

231 Appendix A: Understanding Fonts A Under standing Fonts This appendix contains basic information about fonts, their characteristics, and the specific fonts available in P C L6a n dP o s t S c r i p t3e m u l a t i o n s . T ypefaces and Fonts A font is a set of characters and symbols created with a dis- tinct design. The distinct design is calle[...]

232 Appendix A: Understanding Fonts Style refers to other typeface modifications, such as tilt or character width. Italic and oblique are styles wher e the characters are tilted. Narr ow , condensed and extended are three common styles that modify the character widths. Some fonts combine several weight and style modifica- tions; for example, Helvet[...]

233 Appendix A: Understanding Fonts In proportional (or typographic ) fonts, every character can have a differ ent width. Since proportional fonts have char- acters with differ ent widths, the font size is specified in point size, not pitch. Point size refers to the height of the characters in the font. A point is defined as 1/72 inch. The characte[...]

234 Appendix A: Understanding Fonts Bitmapped and Scalable Fonts The printer uses both bitmapped and scalable fonts. Bitmapped fonts are stor ed in printer memory as pre- defined patterns of bits that repr esent a typeface at a spe- cific size, style and resolution. An example of a character from a bitmapped font is shown at left. Bitmapped fonts a[...]

235 Appendix A: Understanding Fonts Resident Fonts Y our printer is equipped with resident fonts stor ed perma- nently in printer memory . Differ ent fonts are available in P C L6a n dP o s t S c r i p t3e m u l a t i o n s .S o m eo ft h em o s tp o p - ular typefaces, like Courier and T imes New Roman, are available for all printer languages. The[...]

236 Appendix A: Understanding Fonts Coronet Coronet-Regular CourierPS Cour ier CourierPS Oblique Courier-Oblique CourierPS Bold Courier-Bold CourierPS Bold Italic Courier-BoldOblique CG Omega CG Omega Bold CG Omega Italic CG Omega Bold Italic Garamond Antiqua Garamond-Antiqua Garamond Halbf ett Garamond-Halbf ett Garamond K ursiv Garamond-K ursiv G[...]

237 Appendix A: Understanding Fonts Univers Medium Intl-Univers-Medium Univers Medium Italic Intl-Univers-MediumItalic Univers Bold Intl-Univers-Bold Univers Bold Italic Intl-Univers-BoldItalic Courier Intl-Courier Courier Italic Intl-Courier-Oblique Courier Bold Intl-Courier-Bold Courier Bold Italic Intl-Courier-BoldOblique Letter Gothic LetterGot[...]

238 Appendix A: Understanding Fonts Times Bold Times-Bold Times Bold Italic Times-BoldItalic Times New Roman TimesNewRomanPSMT Times New Roman Italic TimesNewRomanPS-ItalicMT Times New Roman Bold TimesNewRomanPS-BoldMT Times New Roman Bold Italic TimesNewRomanPS-BoldItalicMT Univers Univers-Ob lique Univers-Bold Univers-BoldOb lique Univers Condens[...]

239 Appendix A: Understanding Fonts Symbol Sets A symbol set is the collection of alphabetic and numeric characters, punctuation, and special characters available in the font you select. Symbol sets support the requir e- ments for differ ent languages or specific applications, such as math symbols used for scientific text. In PCL 6 emulation, a sym[...]

240 Appendix A: Understanding Fonts ISO 69: F rench ISO 84: P or tuguese ISO 85: Spanish ISO 8859-1 Latin 1 (ECMA-94) ISO 8859-2 Latin 2 ISO 8859-5 Latin/Cyrillic ISO 8859-7 Latin/Greek ISO 8859-9 Latin 5 ISO 8859-10 Latin 6 ISO 8859-15 Latin 9 PC-8 Bulgarian PC-8 Danish/Norwegian (437N) PC-8 Greek Alter nate (437G) PC-8 T urkish (437T) PC-8 Latin/[...]

241 Appendix A: Understanding Fonts Downloadab le Fonts Y ou can download scalable fonts in PostScript 3 emulation and either scalable or bitmapped fonts in PCL 6 emula- tion. Fonts can be downloaded to printer memory or to a flash memory option or hard disk option. Fonts down- loaded to flash memory or hard disk r emain in memory even after the pr[...]

242 Appendix A: Understanding Fonts Printing a Font Sample List T o print samples of all the fonts currently available for your printer: 1 Make sure the printer power is On (|) and the Ready status message appears on the display . 2 Press Menu> or <Menu to enter the menus. 3 Continue to press and release Menu> until you see UTILITIES MENU [...]

243 Appendix B: Notices B Notices Electr onic Emissions Notices Electronic emission information for your printer varies, depending on whether or not you have an optional network adapter installed. Wa r n in g W ith a network adapter installed, this is a Class A product. In a domestic environment, this product may cause radio interfer ence, in which[...]

244 Appendix B: Notices T o assure compliance with FCC regulations on electr omagnetic interference for a Class B computing device, use a properly shielded and grounded cable such as Lexmark part number 1329605 for parallel and 12A2405 for USB. Use of a substitute cable not prop- erly shielded and grounded may result in a violation of FCC r egulati[...]

245 Appendix B: Notices With a Network Adapter Installed Federal Communications Commission (FCC) Compliance Information Statement The Lexmark Optra M410n and M412n laser printers, T ype 4045, have been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following[...]

246 Appendix B: Notices The United Kingdom T elecommunications Act 1984 This apparatus is approved under the appr oval number NS/G/1234/J/100003 for the indirect connections to the public telecommunicatio ns s ystems in the United Kingdom. German Acoustics Statement The following measurements wer e made in accordance with ISO 7779 and reported in c[...]

247 Appendix B: Notices Laser Notices The following laser notice labels may be affi xed to this printer as shown: Laser Advisory Label[...]

248 Appendix B: Notices Class 1 Laser Statement Label Laser Notice The printer is certified in the U.S. to conform to the requir ements of DHHS 21 CFR Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requir ements of IEC 60825-1. Class I laser products are not considered to be haza[...]

249 Appendix B: Notices A vis relatif à l ’ utilisation de laser P o u rl e sE t a t s - U n i s:c e t t ei m p r i m a n t ee s tc e r t i f i é ec o n f o r m ea u xp r o v i s i o n sD H H S2 1 CFR alin é a J concernant les produits laser de Classe I (1). Pour les autres pays : cette imprimante r é pond aux normes IEC 60825-1 relatives aux[...]

250 Appendix B: Notices Lasermeddelelse Printeren er godkendt som et Klasse I-laserprodukt, i overenstemmelse med kravene i IEC 60825-1. Klasse I-laserprodukter betragtes ikke som farlige. Printeren indeholder en Class IIIb (3b)-laser , der nominelt er en 5 aluminum milliwatt gallium arsenid-laser , som arbejder ie tb ø lgel æ ngdeomr å de af 77[...]

251 Appendix B: Notices Av í ss o b r ee ll à ser Segons ha estat certificat als Estats Units, aquesta impressora compleix els requisits de DHHS 21 CFR, apartat J, pels productes l à ser de classe I (1), i segons ha estat certificat en altres llocs, é su np r o d u c t el à ser de classe I que compleix els requisits d ’ IEC 60825-1. Els prod[...]

252 Appendix B: Notices[...]

253 Appendix C: Safety Information C Saf ety Inf ormation Safety Inf o rmation • If your product is NOT marked with this symbol , it MUST be connected to an electrical outlet that is properly grounded. • The power cord must be connected to an electrical outlet that is near the prod- uct and easily accessible. • Refer service or repairs, other[...]

254 Appendix C: Safety Information Consignes de s é curit é • Si le symbole n'appara î t P AS sur votre produit, ce dernier DOIT ê tre branch é s u ru n ep r i s ed ec o u r a n tm i s e à la terre. • Le c â ble d'alimentation doit ê tre connect éà une prise de courant plac é ep r è s du produit et facilement accessible. ?[...]

255 Appendix C: Safety Information Sicherheitshinweise • Falls der Drucker nicht mit diesem Symbol markiert ist, mu ß er an eine ordnungsgem äß geer dete Steckdose angeschlossen werden. • Das Netzkabel mu ß an eine Steckdose angeschlossen werden, die sich in der N ä he des Ger ä ts befindet und leicht zug ä nglich ist. • W artungsarbei[...]

256 Appendix C: Safety Information V eiligheidsvoor schriften • Zorg ervoor dat uw produkt is aangesloten op een geaar d stopcontact als het produkt NIET is gemarkeerd met det symbool . • Het netsnoer moet worden aangesloten op een gemakkelijk bereikbaar stop- c o n t a c ti nd eb u u r tv a nh e tp r o d u k t . • Neem contact op met een pro[...]

257 Appendix C: Safety Information Sikkerhetsinformasjon • Hvis produktet ditt ikke er merket med dette symbolet, , m å det bare kobles til en stikkontakt som er jordet. • Ledningen m å v æ re koblet til en stikkontakt n æ r pr oduktet. Stikkontakten m å v æ re lett tilgjengelig. • La bare kvalifisert personale ta seg av service og repa[...]

258 Appendix C: Safety Information Informaci ó de Seguretat • Si el vostre pr oducte NO est à marcat amb el s í mbol , S ’ HAUR À de con- nectar a una presa el è ctrica de terra. • E lc a b l ed ep o t è ncia s ’ haur à de connectar a una presa de corrent pr opera al producte i f à cilment accessible. • Si heu de fer una reparaci [...]

259 Appendix C: Safety Information Informa çõ es de Seguran ç a • Se o produto N Ã Oe s t i v e rm a r c a d oc o me s t es í mbolo, , é necess á rio lig á -lo a uma tomada com liga çã o à terra. • O cabo deve ser ligado a uma tomada localizada perto do pr oduto e facilmente acess í vel. • P a r at o d o so ss e r v i ç os ou rep[...]

260 Appendix C: Safety Information[...]

261 Appendix C: Safety Information[...]

262 Appendix C: Safety Information[...]

263 Appendix C: Safety Information[...]

264 Appendix C: Safety Information[...]

265 Appendix D: Warranty D Wa r r a n t y Statement of Limited W arranty Lexmark International, Inc., Lexington, KY This warranty applies to the United States and Canada. For customers outside the U.S. and Canada, refer to the country-specific warranty information that came with your printer . Lexmark Optra M410 and M412 Laser Printers This Stateme[...]

266 Appendix D: Warranty W arranty Service The warranty period is 12 months and starts on the date of original purchase as shown o nt h ep u r c h a s er e c e i p t . T o obtain warranty service you may be required to present pr oof of orig inal pur chase. W arranty service will be provided at your location.at a Remarketer or a Lexmark desig- nate[...]

267 Appendix D: Warranty Limitation of Liability Y our sole remedy under this Statement of Limited W arranty is set forth in this section. For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this product under this Statement of Limited W arranty , you may recover actual damages up to the limit set forth in the foll[...]

268 Appendix D: Warranty[...]

269 Glossary Glossar y Numerics 7 3/4 Envelope. See Monar ch . 9 Envelope. An envelope measuring 98.4 x 225.4 mm (3.875 x 8.875 in.). 10 Envelope. See Com-10 . 500-sheet optional drawer. An optional input tray and drawer you can purchase for the printer to increase input capacity. 1200 Image Quality. A print resolution setting that lets the printer[...]

270 Glossary attendance message. An operator panel message that describes a printer problem. Operator intervention is required before the printer can continue processing. automated fax system. A Lexmark system for providing customers with quick product information, technical tips, and printer driver information. automatic interface. A printer funct[...]

271 Glossary Busy. A printer state in which the printer is processing data or printing pages. byte. Ag r o u po fe i g h tb i n a r yd i g i t sp r o c e s s e da sau n i t . Typically used to represent an alphanumeric character. C C5. Envelope measuring 162 x 229 mm (6.38 x 9.01 in.). card stock. Heavy, single-ply print material frequently used fo[...]

272 Glossary Data Terminal Ready (DTR). A “ handshaking ” signal contained in a serial interface indicating the device is ready to exchange information. default. An attribute, value, or setting that is assumed when none is explicitly specified. disk. See hard disk option . display. See operator panel display . DL. Envelope measuring 110 x 220 m[...]

273 Glossary Ethernet. A network with a bus topology that utilizes carrier sense multiple access with collision detection (CSMA/CD). An Ethernet network m ay be installed using a n yo ft h r e ec a b l i n gs y s t e m s : • Ethernet 10Base2 (using RG-58 coax) • Ethernet 10BaseT (using telephone twisted pair cable) • Ethernet 100BaseTX execut[...]

274 Glossary font. A family or set of characters that have common visual characteristics, such as size, weight, and style; for example, Arial Bold. fuser. The part of the printer that uses heat and pressure to make toner adhere to the print material. G grain. The alignment of the paper fibers in a sheet of print material. For example, in grain long[...]

275 Glossary input source. A printer tray or the multipurpose feeder. An input source holds print material for printing. Integrated Network Option. See print server . interface. The connection between the computer and the printer. internal network adapter (INA). See internal print server . internal print server. Also called an internal network adap[...]

276 Glossary lines per page (lpp). The number of lines of text that can be printed on one page. link. The connection between the computer system or local area network and the printer. liquid crystal display (LCD). The display technology that shows operator panel messages and menu selections. local area network (LAN). A computer network located on a[...]

277 Glossary menu. A list of choices that control printer operation, printer features, and the appearance of the printed page. menu item. See setting . Monarch. Also called a 7 3/4 Envelope. An envelope measuring 98.4 x 190.5 mm (3.875 x 7.5 in.). monospaced font. A font in which the space for each character does not vary, regardless of the width o[...]

278 Glossary operator panel. The buttons and liquid crystal display (LCD) on the printer that are used to change printer settings and display printer status. operator panel display. The liquid crystal display on the operator panel that shows printer menus and messages. operator panel overlay. An adhesive label with translated names for the operator[...]

279 Glossary paper type. A printer setting that defines the type of print material (plain paper, card stock, transparency, label, bond, letterhead, preprinted, colored paper, envelope, or custom) loaded in a specified input source. parallel interface. A bidirectional interface for exchanging data between the computer and the printer. parallel/USB i[...]

280 Glossary precharger wire. A wire inside the print unit that electrically charges the photoconductor during the printing process. Print and Hold job. Ap r i n tj o bs e n tf r o my o u rs o f t w a r e application, stored in printer memory, and accessed at a later time from the CONFIDENTIAL JOB menu item or the HELD JOBS menu item. A Print and H[...]

281 Glossary R RAM. See random access memory . random access memory (RAM). Memory that allows rapid storage and retrieval of data. RAM contents are erased when electrical power is turned off. Ready. A printer state in which the printer can receive, process, and print data. resolution. A measure of the sharpness of a printed image, expressed in the [...]

282 Glossary single-sided printing. Printing on only one side of a sheet of print material (simplex printing). SmartSwitch. A printer function that automatically switches the printer language to match that of the current print job. software application. Any program loaded on your computer used to perform a specific task, such as word processing or [...]

283 Glossary Tri-Port interface option card. An optional card you can install inside the printer to add support for LocalTalk, serial, and infrared interfaces. TrueType fonts. Fonts that use a single font outline for both screen display and printing. You can use TrueType fonts in Windows applications and scale them to any height. They print exactly[...]

284 Glossary W watermark. See overlay . weight. The thickness of the typeface line or the thickness of print material.[...]

285 Index Inde x Numerics 250-sheet input tray loading 124 removing 124 500-sheet drawer installing 223 500-sheet input tray 225 printer on top of 225 support unit 224 support unit parts 224 500-sheet input tray loading 124 removing 124 900-999 service messages 166 1200 Image Quality 71 A A4 Width (PCL Emul Menu) 81 acoustics 246 Advanced Status (P[...]

286 Index attendance messages (continued) Held Jobs may be lost. Go/Stop? 160 Insert Tray 1 169 Install Tray 2 or Cancel Job 169 Load <input source> 170 Load Manual 171 No Jobs Found. Retry? 171 Open Rear Door 172 Operation Failed Faxes on Disk 172 Operation Failed Jobs on Disk 172 Print Jobs on Disk? Go/Stop? 172 Auto Continue (Setup Menu) 7[...]

287 Index D Data Bits (Serial Menu) 89 default settings factory 38, 57 user 38, 40 Defragment Flash (Utilities Menu) 58 dimensions envelope 117 paper 117 disabling fax 200 operator panel menus 41 disk See hard disk option Display Language (Setup Menu) 76 display problems blank 175 diamonds 175 menu settings, no effect 175 Menus Disabled 175 Downloa[...]

288 Index flash memory option (continued) removing 210 setting as download target 74 Font Name (PCL Emul Menu) 79 Font Priority (PostScript Menu) 83 font samples, printing 57, 242 Font Source (PCL Emul Menu) 79 fonts bitmapped 234 description 231 downloadable 241 downloading 241 pitch 80, 232 point size 79, 232 printing sample list 57, 242 resident[...]

289 Index Infrared Menu (continued) PS SmartSwitch 93 Transmit Delay 95 Window Size 94 Infrared Port (Infrared Menu) 93 input source, wrong 177 input tray See tray installing 500-sheet drawer 223 best location 223 printer on top of 225 500-sheet input tray 225 fax 198 flash memory option 207 hard disk option 216 internal print server 216 memory opt[...]

290 Index loading envelopes 145, 147 letterhead 146 multipurpose feeder 130, 143 paper 6, 144, 146 transparencies 144, 147 tray 1 6, 124 tray 2 124 LocalTalk Addr (LocalTalk Menu) 98 LocalTalk Buffer (LocalTalk Menu) 97 LocalTalk input buffer size, configuring 97 LocalTalk Menu LocalTalk Addr 98 LocalTalk Buffer 97 LocalTalk Name 97 LocalTalk Port [...]

291 Index messages (continued) status 37, 151 warning 37, 158 Multipage Border (Finishing Menu) 56 Multipage Order (Finishing Menu) 55 Multipage Print (Finishing Menu) 54 Multipage View (Finishing Menu) 56 multiple page feeds 177 multipurpose feeder capacity 139 closing 150 configuring 49 feeding one-page jobs 44, 46, 48, 49, 139 guidelines 140 loa[...]

292 Index option card installing 216 removing 219 option problems operating incorrectly 180, 181 quits working 180 options flash memory 206 hard disk 212 internal print server 211 parallel/USB interface card 215 printer memory 206 Tri-Port interface option card 212 infrared port 227 verifying 229 Optra Forms 30 ordering supplies charge roll kit 195[...]

293 Index paper sources (continued) tray 2 124 PAPER TEXTURE (Paper Menu) 50 PAPER TYPE (Paper Menu) 47 PAPER WEIGHT (Paper Menu) 51 Parallel Buffer (Parallel Menu) 85 parallel cable attaching 12 part number 12, 176 parallel input buffer size, configuring 85 Parallel Menu Advanced Status 86 Honor Init 86 Job Buffering 85 NPA Mode 85 Parallel Buffer[...]

294 Index print cartridge installing 5 ordering 193 part numbers 193 removing 2 replacing 194 storage 194 unpacking 2 Print Directory (Utilities Menu) 57 Print Fonts (Utilities Menu) 57 print job, canceling 60 print material dimensions, multipurpose feeder 139 guidelines avoiding jams 137 card stock 122 envelopes 119 labels 120 letterhead 118 print[...]

295 Index printer (continued) status messages See status messages taking offline 35, 36 unpacking 1 warning messages See warning messages Printer Language (Setup Menu) 73 printer memory option 206 installing 207 removing 210 printer messages attendance See attendance messages service See service messages status See status messages warning messages [...]

296 Index problem solving (continued) operator panel blank 175 diamonds 175 menu settings, no effect 175 Menus Disabled 175 options operating incorrectly 180, 181 quits working 180 paper jams avoiding 137 clearing 183 200 and 201, Remove Cartridge 184 202, Open Rear Door 186 203, Short Paper 190 250, Check MP Feeder 192 print quality background sha[...]

297 Index removing flash memory option 210 hard disk option 219 internal print server 219 option card 219 parallel/USB interface option card 219 print cartridge 2 printer memory option 210 side cover 201 Tri-Port interface option card 219 renumbering trays 82 Repeat Print job 109 replacing print cartridge 194 Reserve Print job 109 Reset Printer (Jo[...]

298 Index sources of information, online documents Card Stock & Label Guide x T echnical Reference x stack height indicator 9, 128 stack height limiter 131, 145, 146 standard output bin 133 statistics See job statistics status messages 37, 151 Activating Menu Changes 152 Busy 152 Cancelling Job 152 Clearing Job Accounting Stat 152 Defragmenting[...]

299 Index tray capacity 116 linking 48, 135 loading tray 1 124 loading tray 2 124 media specifications 116 paper size indicators 7 renumbering 82 TRAY RENUMBER (PCL Emul Menu) 82 Tri-Port interface option card 212 installing 216 removing 219 TrueType fonts 234 typeface, description 231 U uneven edges 72, 179 UNIX 27 unpacking print cartridge 2 prin[...]

300 Index[...]