Lexmark PRO4000C manual

Pro4000 Ser ies User's Guide April 20 12 www.lex mark.com Machine t ype(s): 4447 Mod el (s) : Pro4000: 0n0, 0nE; Pro4000c: 000[...]

Cont ents Safe ty inform ation. ..... ........... .......... ........... ..... ............ .......... ........... ..... ......6 Abo ut your p rinter. ........... ..... ........... ........... .......... ...... .......... ........... ........... 7 Than k you fo r choo sing t his pr inter! ...... .... ... ..... .... ... ..... .... ... ...... ... ...[...]

Loadi ng pa per a nd ori ginal docume nts. .......... ...... .......... .......... ..... .......... ...29 Load ing t he pap er tray. .... ... ...... ... ... ...... ... ... ...... ... ... ...... .... ... ..... .... ... ... ...... ... ... ...... ... ... ...... ... ... ... .... ...... ... 29 Load ing va riou s paper ty pes.. .. ... ... ..... ... ... .[...]

Scan ning to a ne twork c ompute r.... ... ... ...... ... ... ...... ... ... ...... .... ... ...... ... ... ...... ... ... ...... ... ... ...... ... .... . .. ... ... ...65 Scan ning to a ne twork fo lder. ...... ... ... ...... ... ... ...... ... ... ...... ... ... .. ....... .. ... ...... ... ... ...... ... ... ...... ... ... ...... ... ... ... 65[...]

Clean ing the exterio r of t he pr inter... ... .. ...... ... .. ...... .. ... ...... .. ... ...... .. ... ..... ... ... ..... ... ... ..... ... ... ..... . ..... .. ... .134 Clean ing the scan ner gla ss... ... .. ... ...... ... ... ...... ... .. ...... ... ... ...... .. ... ...... ... ... ...... .. ... ...... ... ... ..... ... . ..... ... ... ...[...]

Safety informat io n Connec t the pow er cord to a pro perly gro unded e lectrical outlet that is near the pro duct and easily ac cessible. Use only the p ower supply an d pow er cor d prov ided with thi s pr oduct or the manufac turer' s aut horized replac emen ts. CAUTION— POTENTIA L INJURY: T o reduce r isk of fi re, use o nly the t eleco[...]

About yo ur printer Tha nk you for choos ing th is p rint er! We've worked hard to m ake sure it wi l l meet your needs. To st art usi ng your new pri nter right away, use t he setup m a terial s t h at came with the print er, and th en skim the User’ s Guid e to learn h o w to per form basic tas ks. To get the m ost out of your printer, rea[...]

Conser ving ink • Use Qu ick Pri nt or Dr af t Mo de. These modes can be use d to print docume nts usi ng less in k than nor mal and ar e recom mended for pri nting documents th at are mo stly text. • Use fon t types and fo nt settin gs that require less ink. Most pro grams or applications let you adj ust the darkne ss of t he color s. • Use [...]

Wh at are you look ing for? F ind it her e Additional setup and instruc tions for using the printer: • Selecti ng and storing paper and s pecialty m edia • Loading pa per • Perfo rming printing , copying, scanni ng, and f axing tas ks, depending on your pri nter model • Configurin g printer settings • Viewi ng and printi ng docum ents and[...]

Wh at are you look ing for? F ind it her e Telephone support In th e US, cal l us at: 1-8 00-395 -4039 Monday– Frid ay (9: 00 AM –9:0 0 PM E T), Satu rday (12: 00 noon–6: 00 PM ET) Suppor t telephone numbers and hours of operati on for your region or country can be found on the Suppo rt Web si te ( htt p:// suppo rt. lexm ar k .c om ) or on t[...]

Use t he To 2 ADF input tray Load original document s into the ADF . No te s: • Do not load postcards, photos, small i tem s, or th in m edi a (su ch as m agaz ine clippings) into the ADF . Place these i tems on the scanner glas s. • After scan ning, copying, or faxing, you can l ift the right end of t he input tray to retr ieve the origi nal d[...]

Use t he To 15 Duplex unit • Print on both sides of a sheet of paper. • Access paper j ams. 16 USB port Connect the printer to a computer using a USB c able. War ning —P otent ia l Dama ge: Do not touch th e USB port except when plug ging in or rem ov ing a USB cable or i ns tallation cable. Note : Remove the sticker to access the port. 17 Et[...]

Ordering and r eplacing supplies Order ing ink cart ridg es Make sure to order the car trid g es that are available in your region. • Region 1 : F or the United States, Canada, and Latin America, use 200, 200XL, or 200XLA cartridges. • Region 2 : For the Eur opean Union (E U), the Europe an Econom ic Area (E EA), and Swi tzerlan d, use 2 10, 21[...]

Rep lac ing in k c artr id ges Make sur e you ha ve a new i nk cart ridge o r cartrid ges be fore you begi n. You mus t install ne w cart ri dges imm ediately after removing the old ones, or the ink remaining in the prin thead nozzles may dry out. 1 Turn o n your print er. 2 Open the ink cartridge access door. Warning—Pot ential D amage: Do not e[...]

Notes: • If Alig n P rin ter appears on the p rinter d isplay, then to uch Con tin ue o r pre ss OK , de pending on your printer model. • Do not r emove the alig nme nt page unt il printing is finis hed. Order ing p a p er an d other sup plies To order sup plies or to lo cate a dea ler near you, vis it our We b site at www.lexmark .com . Item P[...]

Using the printer control pan el buttons and menus Us ing t h e pr in ter cont ro l pan el 1 2 3 4 5 6 7 Use To 1 Pow er • T urn the pri nter on a nd off. • Swit ch to Sl eep m ode . Note : When the printer is on, press to s witch to Sleep mode. Press and hold for three s econds to tur n off the printer. 2 Di sp la y Note : T he di sp la y is t[...]

Use To 8 Red i al Di splay the last n umber dialed. Press the left or right arrow bu tton to view the l ast five numbers dialed. 9 Pau s e Insert a three-second paus e in a fax number to wait for an ou tside line or get throug h an automated a nswering system. Enter a pause onl y when you have already begun entering the number. 10 Di al T o ne Dial[...]

Changin g t he Sl ee p timeou t The Sleep timeout is the tim e it takes for th e printer to switch to Sleep mo d e when the printer is left idle. The Sleep featu re optim izes en ergy effici ency by reducing t he print er power consum ption. T o save the most ener gy, se lect the lowest Sl eep ti meout. 1 From the pri nter control p a nel, n avigat[...]

Set ting the se curi ty PIN of the prin ter To prev ent un authori zed chan ges in specif ic menu set tings, you c an set a sec urity PIN f or the pr inter. 1 From the pri nter control p a nel, n avigate to: > Setup > OK > Securit y Setup > OK > Set Admi n PIN 2 Ente r yo ur fo ur ‑ digit PIN, an d then pres s OK . No te: Make s ur[...]

Us ing s hor tcu ts What are shortc uts? A shortc ut is a way to quic kly accomplis h pri nting, copying , scanni ng, e ‑ mai ling, or faxin g tasks w ith the printer . You can c onfigure and save a set of frequent ly use d print er sett ings ava ilable f or a gi ven task and then assign a shortcut numbe r and shor tcut n ame to it . The short cu[...]

Getti ng star ted During install ation, a l ink will be pr ovided for you t o create sh ortcuts. If you we re not able t o create your shortcuts during instal lation, the n you may c rea te the short cuts t hroug h your pri nter so ftwar e. Launching the s hortc uts pa ge usin g the pr inter sof tware Before you begi n, make sure : • Your printer[...]

Usin g sh ortc uts o n the p rinte r Make sur e you ha ve created a shortcut. From the pri nter control p a nel, n avigate to: > Shortc uts > OK > sele ct a shor tcut > OK or > > enter t he short cut num ber > OK Note: If you co nfigure d the sho rtcut to show the se ttings be fore r unning, then the setting s will appear on th[...]

Using th e printer soft ware Mini mum sys tem req uirem e n ts The print er software requir es up to 50 0MB of f ree dis k space. Supp orted operat ing sys tems • Mic rosoft W indows 7 (SP1 ) • Mi cro sof t Wi nd ows Ser ver 2008 ( R2) • Mic ros oft W indows Se rver 2 003 (S P2 ) • Mic rosoft W indows Vi sta (SP2 ) • Mic rosoft W indows X[...]

Printer sof tware Use t he To Lex ma r k TM Printer Home (refer red to as P rinter Home) • Launch appl ication s or progr ams. • Scan or e ‑ mail a photo or document. • Edit scanned documents. • Scan documents to PDF. • Adjust se ttings for the printer. • Order supplies. • Maint ain ink cartr idges . • Register the printer. • Co[...]

Us ing t h e Mac in tos h prin ter s o ftw are Launching the Pri nt di alog Use the Print dialo g to adjust t he print s ettings and schedu le pri nt jobs. Wi th a docume nt or photo open, c hoose File > Pr int . Launching an appli cation 1 From th e F inde r , navigate to : Applica tions > select your printer f older 2 Double ‑ click the a[...]

Use To Printer R egi stration Register yo ur printer. Visit Lexmark SmartSol utions • Visit the S martSolutions Web site. • Choose your custom solutions . Note: Your pri nter ma y not come with th ese Web li nks, depend ing on the f eature s of the p rinter t hat yo u purcha sed. Find in g and inst all ing opt ional so ftware For Wind ow s use [...]

Down load in g PCL and P S d rive rs ( Wi ndows only ) Univ ersal Print Dr ivers (PCL 5 em ulation, PC L XL emulati on, and PS emul ation) can be dow nload ed from our W eb site. You need t o searc h for yo ur pr inter m odel to view compatible driv ers. Rein s talli ng t he prin ter soft ware When you set up the printer using the ins tallation sof[...]

3 Click In stall , and then follo w the instruct i ons on the comp u ter screen. For Macintos h users Note: To take advant age of the full f eatures of your print er, select t he custom install o ption, an d then select all packages listed. 1 Close a ll open applications . 2 In ser t t he in sta lla ti on sof tw ar e CD . If the install ation di al[...]

Loading paper an d original documents Lo a d ing th e paper tr ay Make s ure: • The printer is turned on. • You us e paper designe d for inkjet pr inters. • The pape r is no t used or dama ged. • You follo w the instruc tions that came w ith the special ty media. • The pape r does not buc kle whe n you adjus t the paper gui des. 1 Lift th[...]

3 If you ar e loading legal ‑ size paper, then s q ueeze the tab a nd pull to extend the tr ay. 4 Load the pape r with t he pri ntable sid e facedow n. 5 Adjust the pap er guides to rest aga inst the left, r ight, and b ott om edges of the pap er. No te: Make sure the paper is below the m aximum fill line lo cated on the edge of the paper tray. O[...]

6 Insert the tr ay. No te: I f you extended the tray to accommodate l egal-size p a per, th en the tray stick s out fro m the front of the p rinte r when inse rted. 7 Fully e xtend the e xit bi n, and then flip o ut th e bin extender to c atch the pa per as it exits. Loa di ng va ri ous pa per ty pes Note: Diff erent pap er t ypes an d size s shoul[...]

Lo ad up t o Make su re 100 sh eets of c oated paper 25 sheets of photo paper 25 shee ts of gl ossy p aper • The paper is loaded with the glossy or pr intabl e s ide face d own. If you are not sure which side is printable, then see the instructions that came with the paper. • The paper g uides rest aga inst the left, right, and bottom edges of [...]

Lo ad up t o Make su re 25 shee ts of lab el s • You use full label sheets. Par t ial sheets (with areas exposed by missin g labels) may caus e labels to peel off during printing, resulting in a paper jam. • You l oad A4 ‑ or letter ‑ siz e la bel she ets. • The labels are loaded with the pri ntable side face d own. • The top o f the la[...]

Sav ing paper settings You can ad just the se tting s for your pri nt and copy jobs t o match the paper si ze and type you have loaded in the print er. 1 From t he printer control pa nel, press . 2 Adjust the settings as need ed: • If you want to s et the pape r size, the n naviga te to: Setu p > OK > Pa per Se tu p > OK > Pa per Si z[...]

Lo adin g orig in al docu ment s in to the ADF Note: Make sure the pa per is below t he maximum f ill line loc a t ed on the edge of the paper guide. Overloadi ng the tray can c ause paper jams. 1 Adjust the paper guides on the ADF input tra y to the width o f the or iginal d ocument. 2 Load the o riginal document fac eup and to p edge first , unti[...]

Using diffe rent paper si zes and typ es For be st r esults, choo se a re com mended paper for a prin t job. Recomm ended paper br ands For e ‑ mails, re ceived faxes, internal documents, and s imilar print jobs Si ze Re comm ende d pape r Weight Set pap er ty pe to Le tter Prin tWo rks 3 0% R ecycl ed Multipurpose Paper #00011 20 l b Pla in A4 U[...]

Paper an d specia lty media One ‑ s ided o r two ‑ si ded prin ti ng Rec omme nded paper Se t pape r typ e to Matte brochure T wo ‑ sided Inkjet matte br ochure papers for light ‑ or mod era te ‑ cove rage printing: • Printworks Matte Photo Paper #004 71 • Paperworks I nkjet 2 ‑ sided M a tte Coated 8. 5x11 32l b/120 g 60pk P/C: PPP[...]

Using the printer software For Win dows user s 1 With a document o pen, c lick File > Prin t . 2 Click Pro pe rti es , P refer ences , Options , or Setup . 3 Click t he Pa per/Finis hing tab, and then sele ct t he size or t ype of pape r to use, and t he paper sou rce or t ray. 4 Click OK . For M acint osh u sers 1 Wi th a docume nt o pen, c hoo[...]

For M aci ntosh users 1 From t he Apple m enu, na vigate to: Sy st em P r ef eren ce s > Prin t & Fa x > sel ect your pri nter 2 Nav igat e t o: Open Print Queu e > Pri nter Setu p > Driver tab or Pr int er Se tu p > Insta llable Options 3 From t he T wo ‑ S ided Printing D ry Ti me pop ‑ up m enu, choos e a dry tim e setti n[...]

Prin ting Tip s for prin ting • Make su re the e xit bin is fully ext ended an d the bin ext ender is f lipped out. • Use the appr opri ate paper for your print job. • Sel ect a hi gher pri nt quality f or bett er p rints. • Make sure there is enough i nk in the ink cartridges. • Remove each sheet as it is printed when p rinti ng p hotos [...]

Printing us ing ad vance d color op tions Color printing is enable d by default . T o optimi ze prin t colors for a special print job, us e Color Pre ference and A dvanced Col or O pti on s. For Windows u sers 1 With a document o pen, c lick File > Prin t . 2 Click Pro pe rti es , P refer ences , Options , or Setup . 3 Nav igat e t o: Quality ta[...]

• To prevent smudgi ng when printing p hotos, r emove e ach ph oto as i t ex its the print er, and t hen l et it dry befo re stacking . For Windows u sers 1 With a document o pen, c lick File > Prin t . 2 Click Pro pe rti es , P refer ences , Options , or Setup . 3 Nav igat e t o: Layo ut tab > Copies area 4 Ente r the num ber o f copies th[...]

5 From t he Pr inte r pop ‑ up menu, c hoose your pri nter. 6 From t he p rint op tions po p-up menu , choose P a pe r H an dl i ng . 7 From t he Pag e Or der p op ‑ up menu, c hoose a page o rder: • To print the f irst page fir st, choose Normal . • To print the l ast page fir s t, choose Reverse . 8 Click Pri nt . Printing m ulti ple page[...]

Printing do cument s from a me mory ca rd or flash dri ve Notes: • The printer r eads on ly one memor y device at a tim e. • Make sure t he m emory d evice contain s docum ent files th at are su pported by the prin ter. 1 Ins ert a mem ory c ard or flas h dri ve. Whe n the pri nter det ects the memor y devic e, Memo ry C ar d Detec te d or Stor[...]

3 From t he Pape r Siz e pop ‑ up m enu, choos e your en velope size. If no si ze ma tches t he en velope size, then set a cust om siz e. 4 Sele ct an orientation , and then c lick OK . 5 From t he m enu bar , choose File > Pri nt . 6 From t he Pr inte r pop ‑ up menu, c hoose your pri nter. 7 Click Pri nt . Notes: • Most env elopes use la[...]

6 From t he Pr inte r pop ‑ up menu, c hoose your pri nter. 7 From t he p rint op tions po p ‑ up menu, choo se Quality & Medi a . 8 From t he Pape r Typ e pop ‑ up men u, ch oose Labels . 9 From t he Print Quality menu, choose a p rint qualit y other than Quick Print or Draft. 10 Click Pri nt . Print ing on c ustom ‑ size paper For Win[...]

Working with ph otos Supported mem ory cards a nd file ty pes Memory card File type • Secure Digi tal (S D) • Secure Digi tal High Cap acity (SDHC ) • Micr o Secu re Digita l (wit h ada pter) (Mi cro SD ) • Mini Se cure Dig ital (with adapt er) (Mini SD) • MultiMedia C ard (MMC) • Reduce d Size Mu ltiMe dia Card (w ith ada pter) (RS ‑[...]

Inserting a memory card Insert i ng a flash drive Note s: • Insert the card wi th the bra nd name label facing up. • Make sure an y arrows on the card po int towar d the pr inter. • If n ecessary, connect the me mory card to the ada p ter that cam e wi t h i t . • Make sure tha t the mem ory card insert ed is supported by the printer. For m[...]

Print ing photos from a mem ory card or fl ash driv e 1 Load p hoto pa per. 2 Inse rt a mem ory car d, flash dri ve, or digi tal came ra set to m ass s torage mo de. If imag e files and doc ument f iles are st ored in t he memo ry devic e, then pre ss the left or right a rrow but ton to sel ect Phot os , and then press OK . No te: Only files with s[...]

W arning —P otent ia l Dama ge: Do not touch a ny open conn ector, the memory device, or the pri nter i n the areas shown while acti vely print ing, re ading , or writ ing fr om the memo ry devi ce. A los s of data can o ccur. 3 If t he PictBri dge conne ction is s uccess ful, then the fol lowing messa ge a ppears on the dis play: Us e Pict Br id[...]

To ret urn to single- sided print ing, r epeat ste ps 1 and 2 , and the n nav igate to : Lay out tab > Pri nt on Both S ides (Duplex) area > s elect Print on one side only For Macintos h users 1 Wi th a docume nt o pen, c hoose File > Page Se tu p . 2 From t he Page Setup dialog, s et the pr inter, p aper s ize, and ori enta tion. 3 Click [...]

Settin g the duple x printing d ry tim e Using the control panel 1 From the pri nter control p a nel, n avigate to: > Setup > OK > Pri nt M ode S et up > OK > Pa ge D ry T ime > OK 2 Pres s the up o r down ar row butt on to sc roll to the dry t ime setting you want, a nd the n press OK . Note: The dry ti me vari es dependi ng on t[...]

Ma na gi ng p ri nt jobs Finding the p rint qu eue for your p rinte r A print qu eue repr esent s the pr inter that is conne cted to your com puter. The print que ue name is usually the print er model or the printer nickname as signed w hen inst alling or addin g th e printer. Note: Several p rint queu es may a ppear i n the list depend ing on h ow[...]

Se tt ing yo ur pri nt er a s t he def aul t pr in ter Your printer shou ld be selected automatic ally from the Pr in t dialo g when you s end a print j ob. If yo u have to manua lly select your printer, then it is no t the defaul t printer. To set the d efault pr inter: For Windows u sers 1 Click , or click Start and then c lick Run . 2 In th e St[...]

Pausing print jobs For Windows u sers 1 Click , or click Start and then c lick Run . 2 In th e Start Sear ch or Run box, ty pe cont r ol pr inte rs . 3 Press Ente r , o r click OK . The printers folder opens. 4 Right ‑ c li ck the printer, a n d then select Open or See what's pr inting . 5 Pause the print job: • If you want to pa use a pa [...]

3 Resume the pr i nt job: • If you want to r esume a particular prin t job, th en choose the docume nt nam e, and then clic k Re sume . • If you want to r esume a ll print jobs in the queu e, then c lick Res ume Printer or Start J obs . Cancel ing pri nt jobs To cance l a prin t job from the print er cont rol pa nel, press , and then p ress OK [...]

Su pp or te d pr in ter s LexPrint enables your mob ile devic e to commun icate wit h Lexmar k printer s found o n the sam e network. • For se lect print er model s that sup port Direc t Image a nd Zero conf or Bonjou r, you can print direct ly from your mob ile device to the pr inter w ithout us ing LexP rint Li stene r. To chec k if your pr int[...]

Cop ying ADF S canner glass Use the ADF f or multiple ‑ page document s. Note : The ADF is a vai lable o nly i n se lec t pri nter mod els. I f you purchased a printer without an ADF, the n l oad original documents or photos on the sc anner glass. Use th e sc anne r gl ass fo r sing le pa ges, smal l item s (s uch as postcards or photos), trans p[...]

5 From t he Copy m enu scre en, press t he up or dow n arr ow bu tton to scroll to th e option you want to s et , a nd th en press the le ft or right ar row button to s croll to the s etting you wa nt. If necessa ry, press OK to make a selec tion. 6 Sel ect the copy mo de: • Pr ess to sw it ch to co l or m o de . • Pr ess to switch to black ‑[...]

Adj ustin g copy qualit y 1 Loa d pap er. 2 Load the original doc ument fa ceup into t he ADF o r facedo wn on the scanner glass. 3 From the pri nter control p a nel, n avigate to: > Co py > OK > Quality 4 Press the l eft or righ t arrow bu tton to set t h e copy qu ality. 5 From t he Copy m enu, sel ect Cont ent Type . 6 Press the le ft o[...]

4 Press the l eft or righ t arrow bu tton to select the number of co pies. 5 Pres s the up o r down ar row but ton until Coll at e a ppears . 6 Press the l eft or ri ght arrow bu tton to sc roll to On , and then pr ess . Placing separator sheets between copies A separa tor she et is a sheet of paper placed be tween pages, c opies, or j obs based on[...]

Removi ng the ba ckgroun d of a c opy The Back ground Removal f eature ad justs the amo unt of b ackground visible o n a copy. 1 Loa d pap er. 2 Load the original doc ument fa ceup into t he ADF o r facedo wn on the scanner glass. 3 From the pri nter control p a nel, n avigate to: > Co py > OK > Back ground Rem oval 4 Pres s the left o r r[...]

3 From the pri nter control p a nel, n avigate to: > Co py > OK > Cop ies 4 Press the l eft or righ t arrow bu tton to select the number of co pies. 5 From t he Copy m enu scre en, press t he up or dow n arr ow bu tton to scroll to th e option you want to s et , a nd th en press the le ft or right ar row button to s croll to the s etting y[...]

Scanning ADF S canner glass Use the ADF f or multiple ‑ page document s. Note : The ADF is a vai lable o nly i n se lec t pri nter mod els. I f you purchased a printer without an ADF, the n l oad original documents or photos on the sc anner glass. Use th e sc anne r gl ass fo r sing le pa ges, smal l item s (s uch as postcards or photos), trans p[...]

3 Pres s the up o r down ar row butt on to scroll to the sca n option you want to set, and then press t he left or right arrow button to scroll t o the s etting you w ant. Set the colo r, qualit y, origin al image size, and othe r scan options . If neces sary, pre ss OK ea ch time you make a sel ection. 4 Press . S can ni n g t o a net wo rk c om p[...]

5 Set the colo r, qualit y, origin al image size, and othe r scan options . If neces sary, pre ss OK ea ch time you make a sel ection. 6 Press . Note: For Macint osh use rs, you may need to en able sc anni ng to your computer t hrough Im age Capt ure t o scan docum ents usin g a networ k pri nter and s ave t he scan ou tput. Adding a netw ork folde[...]

Sca nning photos For Wind ow s use rs 1 Load the phot o or phot os fa cedown o n the sc anner glass. 2 Click or Start . 3 Click Al l Programs or Pr og ram s , and then select t he printer pr ogram fo lder from th e list. 4 Nav igat e t o: Pr inter Home > select your printe r > Scan > Adv an ce d sc a n 5 From t he S can Sour ce list , sele[...]

Sc ann ing d ire ctly fr om t he pri nt er c ont rol p ane l 1 Load the phot o or phot os fa cedown o n the sc anner glass. No te: If you h ave s heet s loaded on the ADF and photo s loaded on the scanner glass, then the sheets o n the ADF will b e scanned. Make s ure to clear the ADF if you want to scan the photos on t he scann er glass. 2 From th[...]

For Ma cint osh use rs 1 Load the original doc ument fa ceup into t he ADF o r facedo wn on the scanner glass. 2 From t he Appli cations f older in the Fin der, launch the applicat ion you w ant to use . Note s: • Use an y application that supports yo ur pr inter an d lets you w ork with t he OCR so ftware , ABBYY FineR ead er. • If the OCR sof[...]

For Ma cint osh use rs 1 Load a n ori ginal docum ent fac eup in to the ADF or fac edown on the scan ner glass . 2 From t he Appli cations f older in the Fin der, launch the applicat ion you w ant to use . No te: Use any appl ication t hat sup ports bot h your pri nter and an e ‑ mailing option, suc h as Imag e Capture. 3 From t he l ist of dev i[...]

Sca nning FAQ How can I i mprove the qu ality of a sca n? • Make su re your ori ginal do cuments are in good c ond ition. • Make su re the applica tion that receive s the s canned doc ument is appropr iate. Fo r exam ple, if you are s canning a photo to edit it, t hen ma ke sure you c hoose a photo editing appli catio n to receiv e the sc an. I[...]

E-mailing You can us e your printer to se nd e-mail to one o r more recipi ents without usi ng a computer prov ided you have set up the scan to e-mail task thro ugh shortcuts. For more inf o rm ation, see the sectio n on shortc u ts in th e Use r' s G uid e . Before you c an send e-mail using the print er c ontrol panel, yo u mu st first confi[...]

Creating an e-mail contact li st Crea ting an e ‑ mail contac t li st using th e compu ter For Windows u sers 1 Click or Start . 2 Click Al l Programs or Pr og ram s , and then select t he printer pr ogram fo lder from th e list. 3 Nav igat e t o: Pr inter Home > select your printe r > Fax > Edit contact list > Selec t from pho ne boo[...]

Sen ding e -mail ADF S canner glass Use the ADF f or multiple ‑ page document s. Note : The ADF is a vai lable o nly i n se lec t pri nter mod els. I f you purchased a printer without an ADF, the n l oad original documents or photos on the sc anner glass. Use th e sc anne r gl ass fo r sing le pa ges, smal l item s (s uch as postcards or photos),[...]

Canceling an e ‑ mail Do one or mor e of t he follo wing: • From t he printer control pa nel, press , and then press OK . • If you ar e sendi ng the e ‑ m ai l usin g the printer software, then cancel the e-mail fro m the soft ware dialog. E-ma iling 75[...]

Faxi ng CAUTION— POTENTIA L INJURY: T o reduce r isk of fi re, use o nly the t elecommu nicati ons (R J ‑ 11 ) co rd pr ovid ed with t his produc t or a UL List ed 26 AWG o r larger repla cement when connecting this produc t to the public switc hed telepho ne netwo rk. CAUTION—SHOC K HAZARD : Do not use the fax f eature du ring a li gh tning [...]

Setup 2: Printer is sharing the line with an answer ing machine Con nect ed to th e same t elep hone w all j ack To con nect: 1 Conne ct the cable f rom the wal l jack to the port of th e printer. 2 Remove the protective plug from the port of the printer , and then connect th e answering mach i ne to th e port. Conne cted to d iffere nt wall jac ks[...]

To con nect: Conne ct the cable f rom the wal l jack to the port of th e printer. Ti ps fo r t h is s et up : • If you have only o ne telephone number on your line, then yo u need to set the pr i nter to receive faxes au tomatically (A uto Ans wer On) . • Set the printer to pick up calls two rings after the answering machine. For example, if th[...]

Ti ps fo r t h is s et up : • This s etup wo rks best if you subs cribe t o a distinctive ring service. If you hav e distinct ive ri ng servic e, then m ake sure that you set th e cor rect rin g pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive faxes autom aticall y. • If you have only one[...]

To install a filter for the printer: 1 Connect the line port of the DSL filter to the wall jack. 2 Connec t a telepho ne ca ble from the port o n the bac k of the printer to the phone port on th e DSL filt er. 3 To c ontinue using a comp uter fo r Intern et acce ss, co nnect the c ompute r to the DS L HPN po rt on the DS L filt er. 4 To connec t a [...]

Tips f or this setup: • T o m ak e su r e th a t th e p h on e p o rt o n t h e V o IP a da p te r is ac tive, plug an analo g telephone into t he phone por t, and then l isten fo r a dial t one. If you hear a dia l tone, then t he port is active . • If you nee d two ph one po rts f or your dev ices bu t do not w ant to pay ex tra, t hen do n o[...]

Ti ps fo r t h is s et up : • To m ake su re that th e phon e port on the cable mode m is active, plug a n ana log t elepho ne into the pho ne po rt, an d then l isten fo r a dial t one. If you hear a dia l tone, then t he port is active . • If you nee d two ph one po rts f or your dev ices bu t do not w ant to pay ex tra, t hen do n ot plug th[...]

Scenar io 5: Country ‑ or r egi on ‑ spe ci fi c s et u p Differ ent count ries or r egions ha ve different t ypes o f telepho ne wall jacks. The s tandard wall jack ad opte d by most countries or regi o ns is the Regis tered Jack-11 (RJ-11). You need to ha v e an RJ ‑ 11 plug, or a t elephon e cable that has an RJ ‑ 11 connec tor, so you c[...]

3 If you w ant to conne ct anothe r devi ce (tele phone or answe ring machi ne) to the s ame wall j ack, and if the dev ice has a non ‑ RJ 11 co nnecto r, th en connec t it d i rect ly to t he wal l ja ck. Notes: • Do not r em ove the wrap plug from the port of the printer. • The print er may not come w ith an RJ- 11 adapt er i n your co untr[...]

E X T L IN E To con nect: Conne ct the cable f rom the wal l jack to the port of th e printer. Con ne ctin g th e p rin ter to a wal l ja ck in G erm any The Ger man wall jack has two ki nds of ports. T he N por ts are fo r fax machi nes, mod ems, and answeri ng mac hines. The F port is f or tele p hones. NF N Fax ing 85[...]

Connec t the printer to any of the N po rts. To con nect: 1 Connec t one end of a telephone cabl e to th e por t of the pr inte r. 2 Connect the other en d of t h e cable t o the RJ ‑ 1 1 adapter, and t hen connect t he adapter t o an N port. 3 If you w ant to conne ct a te lephone and answer ing machin e to th e same wall j ack, then c onnect th[...]

3 Press the ar row buttons to sc roll to Fax Num ber , and t hen press OK . 4 Ente r your f ax number or your telep hone numbe r, and t hen pre ss OK . Setting the fax footer From the pri nter control p a nel, n avigate to: > Setup > OK > Fax Set u p > OK > Ringi ng and Ans wering > OK > Fax Foot er > OK > On > OK Sett[...]

Fro m her e You c an Ringing and Answering • Set the pr inter to recei ve faxes automatically or m anually. Turn Aut o An sw er t o O n or Of f. • Adjust the ringing vol ume. • Set the nu mber o f ri ngs. This is import ant if y ou cho ose t o re ceive faxes autom atically (Au to Answer O n). • Set the di stinctive ring. I f you subs cribe [...]

Using the Pri n ter Se ttings in Macintosh 1 From the Applications folder in the Finder, o r from the Finder d esktop , do uble-c li ck the printer folder. 2 Double-c lick P rint er Se ttin gs . 3 Conf igure the fax set tings us ing th e prin ter sof tware. To view the hel p information f or the fax so ftware, click Help or ? . Cre a ting a c onta [...]

Creating a cont act lis t using t he fax softw are For Windows u sers 1 Click or Start . 2 Click Al l Programs or Pr og ram s , and then select t he printer pr ogram fo lder from th e list. 3 Nav igat e t o: Pr inter Home > select your printe r > Fax > Edit contact list The Cont acts tab of the Print er Setup Utility opens . 4 Click Sele c[...]

Sen ding f axes ADF S canner glass Use the ADF f or multiple ‑ page document s. Note : The ADF is a vai lable o nly i n se lec t pri nter mod els. I f you purchased a printer without an ADF, the n l oad original documents or photos on the sc anner glass. Use th e sc anne r gl ass fo r sing le pa ges, smal l item s (s uch as postcards or photos), [...]

4 Press the Colo r/Bl ack bu tton to select a color or bl ack ‑ and ‑ wh ite f a x. 5 Press to start th e fax job. Warning—P otential Dama ge: Do no t touch th e cables or the and por ts whi le activel y sending a fax. Tip: • You can se nd a br oadcast fax to up t o 30 r e c ipie nts. Sending f axes using t he computer For Windows u sers 1 [...]

• If you ha ve se t the print er to rece ive fax es automa tical ly (Auto An swer On) , the n load pape r in t he pri nter. Receiv ing fax es automat ically 1 Make sure that Auto Answer is on: From the pri nter control p a nel, n avigate to: > Setup > OK > Fax Set u p > OK > Ringi ng and Ans wering > OK > Aut o Answe r > O[...]

Fax in g FAQ If I sk ippe d the fax s etup i nit ially, do I need to run th e insta ller aga in to se t up the fa x? You do n ot need t o run t he install er again. You ca n set up and configur e the fax throug h the f ax softwa re that was instal led with th e printer sof tware. 1 Connec t the pri nter t o the te lephon e line. F or more in format[...]

What is my dialing pre fix ? The dialin g prefi x is the num ber o r ser ies of numb ers that you pre ss befo re you can dial the ac tual f ax numbe r or telephon e number. If the printe r is in an office se tting or in a privat e branch exch ange, then this can be a specific number that you n eed to pre ss so yo u can mak e a call outside the of f[...]

How can I check t he dial tone? A dial tone lets yo u know if the telephone li ne is workin g or if the print er is pr operl y connec ted to the telephone l ine. If you encounter pr oblem s sending and rec eiving faxes, t hen make sure you can hear a dial tone on th e line and throug h the pr i nter. Make sure the telephone line and the wall j ac k[...]

How ca n I m ake s ure tha t fax call s go to the pri nter a nd vo ice call s g o to t he answe ring machine ? To make s ure the printer pi cks up incom i ng fa xes, set Auto Answer to On, an d then set the pr inter to pick u p after a greater number of rings than the answering machine. For example, if the answering machine picks up calls after fou[...]

4 Enter the tim e you want to send the fax , and then press OK . 5 Press to st art scan ning the doc ument and to sa ve the sch e d uled f ax. The printer send s the fax at the designated time. Do not turn off the print er or unplug i t from t he telephone line before the scheduled tim e. How do I s end a fa x usin g a phone ca lling card? 1 Press [...]

Ho w do I pr int a f ax o n bo t h s ide s o f t he pa per ? 1 From the pri nter control p a nel, n avigate to: > Setup > OK > Fax Set u p > OK > 2 ‑ Si de d Fa x es > OK 2 Pres s the arr ow butto ns to select a s etting: • Never —Incoming f axes ar e neve r print ed on bot h si des of th e paper regardl ess of the 2 ‑ sid[...]

Can I retriev e fai l ed f axes? The prin ter saves an incomi n g fax i n the printer memo ry before it prints th e fax. If the prin ter runs out of ink o r runs out o f paper, then the pr inter will autom atically pr int the fax after the error is res olved. If a fax was not sent or rec eived due to p ower los s, then th e pri nter will aut omatic[...]

Networking Inst all ing th e prin ter on a wir eles s net work Wireles s network compa tibilit y Your pr inter may c ontain an IE EE 80 2.11b, IEEE 802. 11g, or IEEE 802.11 n wirel ess pri nt serv er. Your pr inter is c ompa tible with IEEE 802.11 b/g/n rou ters that ar e Wi-Fi certified . Note: If your pri nter has an IE EE 802.1 1g wire less prin[...]

A valid WE P key has: • Exactl y 10 or 26 hexadecima l charact ers. Hexad ecimal chara cters are A–F, a–f , and 0 –9. or • Exac tly 5 or 13 ASCII c haracte rs. AS CII charac ters ar e letter s, numbers, punc tuation, and sym bols foun d on a keyboard. No Security It is not r ecommended t o use no s ecurit y at al l on a hom e wireless net[...]

If your w irel ess netw ork is not using security, t hen you wil l not have a securi ty key. Note: If you do no t know the S SID o f the network that your c omputer is connect ed to, then launch t he wireles s utility of the computer network adapt er and l ook f or the network name. If you c annot find the SSID or the secur ity inform ation f or yo[...]

Encr yptio n Check the encryption method used on your network. No te: S ome authentica tion types ma y be available only in select pr inter models o r operat ing systems . Auth e ntic a tio n ty p e En cr ypt ion m eth od Open Mode • None • WEP Share d Mode WEP WPA Per sonal TKI P WPA2 ‑ Personal • TKIP • AES WPA2 ‑ Ente rprise • TKIP[...]

For Macintos h users 1 Close a ll open applications . 2 Insert the Softw are and D o cumentat ion CD . If the install ation di alog does not appear after a min ute, then click the C D icon o n the desktop. 3 Double-click the software in staller package, and then follow the instructions on the computer screen. No te: Select W ir el ess co n ne cti o[...]

In dica tor li ght Pr in ter s ta tus Off • The pr inter is turned of f or is powering up. • The printer is not connected to an E thernet or a wireless network and is in Sleep mode. • The pr inter has not been c onfigured f or an E thernet or a wireless network. • The pr inter is configured fo r an ad hoc connec tion, but it i s not current[...]

For Mac intos h users Select Ot h er W i re l es s Ne tw or k from the lis t, and then c lick Con tin ue . b Enter the d etails about your wireles s networ k. Note: Your W EP, WPA, or WPA2 key m ay be obtained from the b ottom of the b o x, the d ocumenta tion that came w ith the box, o r from the b ox Web page. If yo u have alre ady changed t he k[...]

Advan ced wireless setup Adding a printer to an e xisti ng ad hoc wirele ss net work Before you begi n, make sure : • Your wireless n etwork adapt er is pro perly at tached t o your c omput er and is w orking. • The ad ho c wirele ss network tha t the print er will conn ect to is availab le. For more info rmation on creating an ad hoc w irel es[...]

Configuri ng Wi ‑ F i Prote cted Setup m anually Note: Make sure your ac cess po int (w ireles s ro uter) i s Wi ‑ Fi Protec ted Set up (WP S) cer tified. F or more infor mation , see the Us er ’s Gui de . If your p rinter or devic e has not yet bee n config ured for w ir eless conn ection and yo u want to con figure it using WPS , then push [...]

PEAP • RADIUS user name • RADIUS passw ord • CA certif icate EAP ‑ TL S • RADIUS user name • CA certif icate • Sign ed certificat e EAP ‑ TTLS • Appro priate inner authent icatio n • RADIUS user name • RADIUS passw ord • CA certif icate Conf iguri ng 802. 1X Aut hentic ation The info rma tion to c omplete i s dependent on th[...]

• The netwo rk mask of the net work where the pr inter will be us ed • The name of the domain where the printer will reside • The hostname of the printer • Any secur ity informati on required for authentica tion to the netwo rk Note: Make sure yo u have an E thernet c able to con nect the pr in ter to the network, and a n availa b le por t,[...]

Perf orm ing net work man agement tasks Switching betwe en USB, Et hernet, and wi reless co nnecti ons (Windo ws only) You ca n c hange the w ay you access your pr inter, depen ding on your needs. T he fol lowing proc edures assume th at you have config ured your print er for one type of connect ion and that the printe r drive rs are installed on t[...]

3 Select the USB printer. See “Selecting a printer” on page 113. If th e prin te r is cu rrentl y s et up for wi rele ss 1 Attach a USB cable to the com puter an d to the print er. 2 Wait a mome nt for Wind ows to locate the driver and f inish se tting up t he pr inter. 3 Select the USB printer. See “Selecting a printer” on page 113. Note: [...]

Switching betwe en USB, Et hernet, and wi reless connecti ons (Maci ntosh on ly) You can change the way you a ccess your print er depending on your needs. The follo wing procedur es assum e that you have c onfigured your pri nter f or one t ype o f connec tion and tha t the driver s are inst al led on th e comput er. See re lated topics o n troubl [...]

3 Add t he print er (se e “Add the printe r” on pa ge 115 ). 4 A sec ond print que ue will be creat ed. Remo ve the Etherne t que ue if you do n ot want to s witch back t o acce ssing the pr inter o ver an E thernet connect ion. If th e prin te r is cu rrentl y s et up for wi rele ss 1 Attach a USB cable to the com puter an d to the print er. 2[...]

3 From the Printer List dialog, ch o ose th e printer you want to use, a nd then click Add . 4 From t he Pr inter Bro wser, se lect your prin ter, and the n cli ck Add . Sharing a printer in a Wind ows enviro nment 1 Prepare the com pu t er s to s h are the printer : a Make al l comput ers print ing to the print er acc essibl e through Netw ork Ne [...]

3 Sel ect onl y on e of the follow ing: • Shari ng your prin ter with M ac OS X users —Let other M acintos h c omputer s on t he netw ork that use Ma c OS X ver sion 10 .4 or later us e any pri nter conne cted t o your M acintosh c omput er. • Shari ng your prin ter with W i ndows us ers —Let W indows com pute rs on the network use an y pri[...]

Not es: – To obtain the IP address of the access point , see the document ation that cam e with i t or contact your system suppo rt person. – If you ar e using a pr oxy serve r, then tem porarily di sable it t o load the Web page correctly. 2 Ent er the us er na me and pa ssword for t he acces s point whe n promp ted . Note: The WEP key or WPA/[...]

Charact ers Secu rity type Exactly 10 or 26 hexadecimal chara cters or E xac t ly 5 o r 13 ASC II c ha rac t ers WEP Exactly 64 hex adecimal characters or From 8 to 63 ASCII characte rs WPA or WP A2 Note s: – Hexadecimal c haracters are A–F, a–f, and 0 –9. – ASCII char acters ar e letters, num bers, and sym bols foun d on a k eyboard. AS [...]

• The ne twork is connec ted to th e Internet thro ugh a DS L or cable modem. Internet Sce nari o 2: Wir eless netwo rk w ith Inte rnet acces s • All c omputers and printer s connect t o the network us ing a wireless access point or wireless router. • The w ireless access point c onnects t he netw ork to the Int ernet t hroug h a DSL or cable[...]

Sce nari o 4: Co mput er co nnected wi reless ly to a pri nter with out I nte rnet acces s • A co mputer is directly c onnecte d to a p rinter withou t going th rough a wireless r outer. • This conf igura tion is refer red to as an ad hoc ne twork . • The ne twork ha s no conn ection to the Int ernet. Note: Most co mputers can co nnect to onl[...]

2 Firmly p lug the squar e end of t he USB cab le into the bac k of t he pri nter. 3 Firmly plug the rect a ngular end of the USB cab l e into the U SB port of the computer. 4 Follow the instructions o n t h e computer screen. How are inf rastru cture and ad hoc network s differen t? Wi reless n etwork s ca n operat e in on e of tw o mod es: inf ra[...]

Infr astruc ture Ad h oc Speed Usually faster Usuall y slower Require ments for a ll devi ces Unique IP address for each device Yes Y es Mode set to Infrastructure m ode Ad hoc mode Same S SID Yes, i ncl uding the access point Yes Same channel Yes, in cl uding the access point Yes We re commend s ettin g up a netwo rk in infr astructure mode u sing[...]

How can I i mprove wireless sig nal strength? A common reason wireless printers fail to communicate over a network is poo r wireless sig nal quality. If the signal is too weak , too distorte d, or blocked by an object , it cannot carry inf orm ation betwee n the access poi nt and the printe r. To determin e if the print er is receiving a str ong si[...]

How can I m ake sure my com puter and printer are con nected t o the s ame wireles s network? If the printer is not o n the same wirel ess network a s the computer, th en you will no t be able to pr int wireless ly. The SSID of the printer must match the SSID of the computer, if the computer is already connected to the wireless network. For Wind ow[...]

In Mac OS X versio n 10.4 or ea rlier 1 From th e F inde r , navigate to : Applica tions > Int e rne t Co nn ec t > AirPort The SSID of the network that the computer is connected to is displayed in the Network menu. 2 Write down the SSID. For Macinto sh users w ith an acce ss point 1 Type the IP addr ess o f the acces s poi nt in the addr ess[...]

While it is poss ible to change the MAC address of a network de vice, it is not co mmon pr actic e to do so. F or this r eason, MAC addresses are considered permanent. IP addresses are easily changed, so MAC addresses are a more reliable method of i dent ifyin g a spec ific dev ice on a net work. Router s with security c apabil ities may a llow fil[...]

• If you are usi ng an Ai rPort base st ation, th en t h e MAC addr es s may be ref er red to a s Air Por t ID , and M AC addres s filter ing may b e accessed through MAC Address Access Control . What is an IP address? An IP addres s i s a unique number used by de vices (suc h as a w i reless printer, co mputer, or ac cess point (wi reless router[...]

Locating the printer IP address • From th e p rin ter, print a net work setup pa ge. In the TCP/IP s ection, look for Ad dr ess . • View the p rinter settin gs. From the pri nter control p a nel, n avigate to: > Setup > OK > Netw or k Setup > OK > W ir eless 802. 11 b /g/ n > OK > Networ k Connec tio n Setup > OK > TC[...]

Using the Embedded Web Ser v er The Em bedded W eb Server lets you v iew and r emotely c ustom ize print er se ttings e ven when you ar e not physical ly near the printer. Yo u can als o view r eports on print er act ivitie s, monitor and o rder print er suppli es onl ine, contac t custome r suppo rt, an d download update s for your print er. The E[...]

Cus tomizi ng prin ter sett in gs 1 From t he n avigat ion pa ne, selec t Se tting s . 2 Do one of t he fo llowing : Click To General Settings View and cus tomize general pr inter settings. Copy Settings View and cus tomize settings f or making copies. Note : T his feature may not appear in the Embedded W eb Server, depending on you r printer model[...]

Click To Device Management Allow the Emb edded Web Ser v er to collect da ta from the printer. 3 Click Submit to save, or click Reset F orm to disc ard the new set tings. Using the Em bedded W eb Serv er 132[...]

Maintaining the printer Ma inta in ing in k cartr id ges In additio n to the foll o wi n g ta s ks th at you can perf orm, your printer p erf orms automati c maintenance cyc les if it is plugged in to a pro perly grounded, working elec trical ou tlet. It will br iefly come out of Sleep mode or will t emporaril y turn on if it is turned off. Ch ec k[...]

Clea ning the pri nthead noz zles If you have not been using the printer fo r a long period, the n yo u may need to clean the print head nozzles to improve the qual ity of you r print s. Keep yo ur printe r plug ged to a pro perly grounded, wo rking elect rical o utlet to allow it to perfo r m au tomatic main tenance cycles . Notes: • Cleaning th[...]

Cleaning the scanner glass Clea n the scanne r g lass and ot her related pa rt s when ve rtical s tre aks appear o n your printed p ag es or when you see mark s or smu dges on such parts. 1 Dampen a clean, lint ‑ free cloth with water . 2 Gently w ipe c lean the sc anner glass and other related p art s. 1 Bac king mate rial 2 Scanner glass 3 ADF [...]

• Store the used ink cartridges in a bo x with the nozzles faceup. • Av oid s evere ja rrin g move ments. • If availab le, use the orig inal pac kaging of the print er wit h the neede d padding to keep t he printer pro tected dur ing transp ort. Maintaini ng th e printer 136[...]

Troubleshooting Before you t r o ublesh oot Use this checklist to so l ve most printer p r oblems: • Make su re the power c ord is pl ugged into the pr inter and into a pr operl y ground ed, workin g ele ctrical out let. • Make sure th e printer is tu r ned o n . • Make s u re the p rinter is sec urely conn ected to the co mputer, print ser v[...]

Incorrec t language a ppe ars on th e displa y If the "Before you trou b leshoot " c hecklist does not solve the pr o blem, then try one or more of th e f ollowing: C HANGE THE LA N GUA GE US ING THE PRINTER MEN U S 1 From t he print er cont rol panel, navig ate t o: > Setup > OK > Device Setup > OK > La nguage > OK 2 Pr[...]

Print j ob does not print or is mis sing p ages If the "Before you trou b leshoot " c hecklist does not solve the pr o blem, then try one or more of th e f ollowing: M AKE SU RE THE IN K CART RID GE S ARE IN SER TED CORRECTLY 1 Turn the printer on, and th en o pen the in k cartridge access door. 2 Make sure the cartridges are inserted cor[...]

3 Firmly plug the rectan gula r end of the USB cable in to the U SB port of th e computer. The USB po rt is m ark ed wi th . Note: If you co ntinue to have problem s, then try another U SB po rt on the c omputer. Y ou may hav e connec ted to a defe ctive po rt. R EMOVE AND REI NSTAL L TH E PRINTER SOF TW ARE Printer is printing bl ank pages Blank p[...]

R ECONNECT THE PR INTER POWER SUPPLY 1 Turn o ff the printer. No te: Make sure t he printer is not in Sleep m ode. Press and hold for th ree seconds to turn off the printer . 2 Unpl ug the pow er cord from t he wall ou tlet, an d then pull out t he powe r cor d from the po wer supply. 3 After on e minut e, recon nect the po wer cord in to the pow e[...]

R EMOVE AND REI NSTAL L TH E PRINTER SOF TW ARE Unde rstand ing pr inter messages Al ignment Prob lem Try one or mo re of the foll owing : • Load p lain, un marked paper , and the n realig n the print head. No te: The printer will read a ny mar kings on used pa per, whic h could caus e th e alignmen t error mess age to reappe ar. • Press OK to [...]

Duplex Un it Mi ssing Try one or mo re of the foll owing : • Make su re the duplex unit is properly ins talled at the bac k of t he printer to cle ar the m essage. • Canc el the current job. Ink Cartridge Access Door Open The ink cartridge access door is either open or detached. • If the ink cartridge access door is open, then close it to cle[...]

1 Inse rt the doo r hinges into pla ce until th ey click . Make sure th e door is inserted at a 90-degree positi on. 2 Close the ink cartrid ge acc ess door to clear the mes s age. Ink Cartridge Error The printer is unable to authen ticate on e or more of the ins tal led ink cartridges. Try one or more of the following: • Press to c ancel t he cu[...]

Ink Low You may need to replace the specified ink cartridge soon. Try one or more of the following: • Press OK or to clea r the me ssag e and cont inue print in g. No te: Depending on yo ur pr inter s ettings, you may not be allowed to c ontin ue pri nting until you replac e the spe c ifie d c a rtri dg e. • See the Us er 's G uid e or vis[...]

Paper Tray [x] Re moved Do one or mor e of t he follo wing: • Inse rt the spec ified pape r tray in to th e printer . • Press OK to clear the message. Printer Memory Full Try one or mo re of the foll owing : • Depen ding on your p rinter m odel, tou ch OK or pr ess OK to clear the message, and then tr y printing again . • From t he com pute[...]

Scanner ADF Cover Open Try one or mo re of the foll owing : • Close the ADF cover t o clear the m essage. • Press to cancel the c urr ent s can job. Scanner Dis abled Try one or mo re of the foll owing : • Check the pri nter software sett i ng s or the Adminis tration settin gs from the printer to en able the scanner . For mo re inform at ion[...]

Cl eari ng pape r jams • “Paper jam in the printer” on page 148 • “Pa per jam in the duplex un it” on page 14 8 • “Paper jam in the ADF (select models only)” on page 149 • “Paper or specialty media misfeeds” on page 150 Pa pe r ja m in t h e pr in t er Note: The pa rts ins ide the pri nter ar e sensit ive. Av oid unnec essar[...]

1 Pull u p the duplex latch and remove the dupl ex unit. 2 Firmly g rasp t he pape r, and th en gently pull i t out . No te: Be careful no t to tear the paper whil e removi ng it . 3 Reins ert t he dupl ex unit to c lear the messag e. Paper j am in the A DF (sel ect mode ls only) Note: The pa rts ins ide the pri nter ar e sensit ive. Av oid unnec e[...]

Note s: • Make sure the ADF cover is fully opened to ensure that the j ammed paper is properly removed. • Be c a ref u l no t to tear th e paper while remo ving it. 2 Close the ADF cover . No te: Make sure t here is no pap er on t he ADF i nput t ray before closing the A DF cover. 3 If nec essary, touch OK or pre ss OK , depending on your print[...]

Print trou bleshoot ing • “Poor quality at the edges o f the page” on page 151 • “Strea ks or li nes on printed i mag e” on page 152 • “Print speed is slow” on pa ge 152 • “Com puter s lows dow n when pr inting” o n page 1 53 Poor quali ty at t he edges o f the pa ge If the "Before you trou b leshoot " c hecklist d[...]

9 From t he Print Qua lity pop ‑ up menu , choose Best or Phot o . 10 Cl ick Prin t . Streaks or line s on printe d image If the "Before you trou b leshoot " c hecklist does not solve the pr o blem, then try one or more of th e f ollowing: C HECK THE IN K LEV ELS Replace low or em pty ink c artri dges. S ELECT A HI GHE R PR I NT QU ALIT[...]

M AXIM IZE COMPUTER PROCESSING SP EED • Close all applicat ions not in u se. • Minimi ze the num ber and size of graphic s and imag es in the document . A DD MEMOR Y TO THE COMPUTER Consider upgradi ng the RAM. Comp uter slo ws down whe n printi ng If the "Before you trou b leshoot " c hecklist does not solve the pr o blem, then try o[...]

Copie r or scanner do es not res pond If the "Before you trou b leshoot " c hecklist does not solve the pr o blem, then try one or more of th e f ollowing: S ET YO UR PR INTER AS TH E DEFAU LT PRINTER R EMOVE AND REI NSTAL L TH E PRINTER SOF TW ARE Scanner uni t doe s not c lose 1 Lift the s canner unit. 2 Remo ve any obs truction ke epi [...]

Scan was n ot succ essfu l If the "Before you trou b leshoot " c hecklist does not solve the pr o blem, then try one or more of th e f ollowing: C HECK THE USB CONNECTION 1 Check the USB cable for any obvious damage. If the cable is damaged, then use a new one. 2 Firmly plu g the s quare en d of the USB cable i nto the bac k of th e print[...]

C HECK YO UR NE TWOR K CONNECTION Make sure t he p rinter i s connect ed to an Et hernet or wire less ne twork. Y our networ k must be c onne cted to the Inter net for the p r inter to commun icate wit h the SMT P server. C HECK YO UR PROXY CONFIGUR ATION Your pr oxy serve r configu ration shou ld all ow SMTP server connectio ns. For help w ith you[...]

Power supply Answering m achine C ab le modem Splitter Telephone VoIP adapter DSL filter RJ ‑ 11 adapter • If the printer is conn ected to a D igital Subs criber Line, then make sure you are using a DSL filter for the printer. • If t he printer is conn ected to a V oIP adapte r or c able m ode m , then make sure that th e printer is p l ugg e[...]

E NAB LE AUTO MATI C FA X CONVERSION If th e receiving fax machine does not support co lor fax, t h en thi s option au tomatically converts the outg oing color fax to blac k a nd white. It also automati cally reduces the reso lution of th e fax to a resol ution tha t th e receiving m achine can suppo rt. 1 From t he print er cont rol panel, navig a[...]

M AKE SU RE THAT THE PRINTER MEM O RY IS NO T FULL The printer sa ves an incomi ng fax to the prin ter memo ry before it print s the fax. If the printer r uns out o f ink or runs out of paper while rec eiving the fax, then the printer saves t he fax so you can pr int it later. H owever, if the printe r memory is f ull, then the pr inter may not be [...]

Fax error messages on the prin ter control panel Erro r Message: What it indicates: Pos sib le so lutio ns: Remote Fax E rror T he r ece i vin g fa x m ach ine cann ot receive the fax. The er ror on the receiving end c ould be due to several factors . • Resend the fax. There m ay have been a pr oblem with the quality of the connection. • Dec re[...]

Erro r Message: What it indicates: Pos sib le so lutio ns: Failed to Co nnect Phone Line Error Phone Line N ot Co nnected The print er cannot detect a dial tone. See the “Fax troubl eshooting checklist.” Phone Line Busy Your telephone line or the telephone line of the receiv ing fax ma chine is busy. This happens es peci ally if the printer is [...]

Memory card troubl eshooti ng checklist Before you troubleshoot, use the following checklist to s ol v e most memory card pro b lems: • Make su re that the memo ry card you are using can be us ed in the pr inte r. • Make sure the me mory card is not da maged. • Make su re mem ory card conta ins suppor ted fi le types . Noth ing happen s when [...]

Wireless Networking Make s ure: • The SSID is cor rec t. Prin t a networ k setup p age fro m the pri nter to c heck the network set tings. • Your wire less s ecurity sett ings ar e correc t. Log in to the access point and check the se curity set tings. If you ar e not sur e if yo ur se curity inf ormati on is correc t, run the wir eless setup a[...]

M AKE SU RE THE USB CABLE IS WORKING Try using a different USB cab l e. If you are using a cable longer than 10 feet, then try using a shorter cable. Note: USB hubs, e xtensio n cables, p ort rep licato rs, and do cking sta tions m ay cause c onnection i ssues. Try disco nnecting these dev ices so that your pr inter i s direc tly connec ted to your[...]

Compu ter firewall is blocking co mmunication wi th t he printer Fi rewall set tings may h ave st opped the printe r fro m connect ing to you r compute r. If a fire wall is ins talled on y o ur comput er, then do one o f the following : • Turn o ff your comput er fire wall. • Updat e your co mputer firewall to the most recent v ersion, a nd t h[...]

3 Press the l eft or ri ght arrow bu tton to sc roll to Yes , and then pres s OK . The printer restarts a utomatically a fter rese tting the wir eless settings to facto ry defaults. 4 Whe n prompt ed to s et the i nitial sett ings of your pri nte r, mak e your sel ections usi ng th e printer control p anel butto ns. Init ial Se tup Comp let e ap pe[...]

C HECK IF YO UR A CCES S POI N T HAS AN ASS OC IATI O N / REGIST RATION BUTTO N Wirel ess broadban d bo xes in Euro pe, the Middle East , and Africa suc h as Liveb ox, Alic eBox, N9UF Bo x, Fr eebox, or Club Inte rnet m ay requir e you to p ress an asso ciati on/regis tration butt on when add ing t he printer to your wir eless network. If you are u[...]

4 Typ e ip conf ig , and then pres s En te r . Chec k the Wir eless N etwork Co nnecti on section: • The “Default G ateway” entry is typi cally the access point . • The IP ad dress appears as f our se ts of num bers s eparate d by perio ds, s uch as 19 2.168 .2.1 34. b Type the user name an d passwor d of t he access point when promp ted. c[...]

c Click TCP /IP . The Router entry is typically the access p o int. 2 Type your user na me and p assword wh e n pro mpted, and then c lick OK . 3 In the W irele ss se ttings sect ion, lo ok for t he SS ID. 4 Write d own th e SSID , secu rity ty pe, and the WEP ke y or WP A/WP A2 presh ared ke y/p assphrase (if shown). Notes: • Make s ure you copy[...]

For Macint osh us ers 1 From the App le menu, naviga te to: About This Mac > More Info 2 From t he Cont ents pan e, choose Ne twork . 3 If you ar e connected o ver a wirele ss net work, then choo se AirPor t from the Active S ervices list. The Router entr y is typically the access point. Loc ating t he prin ter IP ad dress • From t he print er[...]

5 Cl ick t he Por ts tab , a nd th en locate the s elected port. The selected port has a check mark beside it in the Po r t column. 6 If th e Descript ion c olumn of the select ed port indicat es that i t i s a USB por t, t hen scro ll thro ugh the list a nd sel ect the port with Printer Port in the Descripti on column. Check the printer m odel in [...]

E LIM I NA TE NET WOR K CON GE STI ON If a w ireless netw ork is to o busy, t hen the compu ter an d pr inter may h ave dif ficulty communi cating with eac h other . Some causes of wireless networ k cong estion can i ncl ude: • Tra nsfe rring larg e f iles ac ross t he ne tw ork • Net worke d ga mes • Peer ‑ to ‑ peer file swappin g appli[...]

To assign a s tatic IP add ress to the printer: 1 Compl ete the wireless se tup, allowin g the pri nter to receive a DHCP ad dress from a DHCP serv er on th e network. 2 Prin t a network setup p age to see what IP a ddress is current ly assigned to the pr i nt er. 3 Open a Web brows er and then t ype the pri nter IP address in th e addres s field. [...]

M AK E SUR E THE PRI N TE R POWER IS ON Make sure t he p rinter i s connec ted to a po wer source an d is turn ed on. M AK E SUR E TH AT THE NET WOR K IS OP ER AT IN G PROP ERLY • Try to ac cess other comput ers on t he netwo rk. • Make sur e all swit ches, hubs , and ot her connec ting dev ices ar e turned o n. M AK E SUR E THE PRI N TE R HA S[...]

C HE CK TH E ADDRESS ENTERED IN TH E W EB BR O W SER • Dependi ng on the network set tings, yo u may need to t ype “ ht tp s: // ” i ns tead of “ ht tp:/ / ” befo re the pri nter IP addr ess to a ccess the E mbedd ed Web S erver. For m ore i nformation , c ontact your s ystem support per son. • Make sur e printer IP addr ess is correc t[...]

Notices Product i nformation Prod uct na me: Lex mar k Pro 400 0 Se ri es Machi ne type: 4447 Mode l(s): Pro4 00 0: 0n0 , 0nE; Pro4 00 0c: 0 00 Edition noti ce Apr il 2012 Th e f oll o wi ng p a r agr ap h d oe s n ot a p ply t o a ny co unt ry wh ere s uch provision s are inco nsistent w ith local law: LEXMARK INTERNATIO NAL, INC., P ROVIDES THIS [...]

GOVERNMENT END USERS The Sof tware Program and an y related do cu mentation a re " Commerc ial Item s," as t hat term is defi ned in 4 8 C.F.R. 2. 101, " Compute r Sof twar e" and " Comm erc ial Comp uter S oftw are Document ation ," as suc h term s ar e used in 48 C.F .R. 12. 212 or 48 C.F.R. 227. 720 2, as a pplicab [...]

The manuf actu rer is not r espons ible for r adio or telev ision int er ference c ause d by using other t han re commen ded cables o r by unaut horized c hanges or modif ications t o th is equipm ent . Unaut horized c han ges or m odifica tions coul d void the user's authority to o perate this equipm en t. Note: To assure compliance with FCC [...]

The WE EE log o signi fies spe cific rec ycling pro grams and proc edures for ele ctronic produc ts in coun tries o f the E urop ean Union. W e e ncourage t he rec ycling of our products. If you have f urther quest ions abo ut rec ycli ng options , visit the Lexmark Web site at www.lexm ark.com for your local sal es offic e phon e number . Battery [...]

Mode De sc ript io n Pow er c on sumpt ion (Wa tts ) Printing The product i s generating hard ‑ copy ou tput from electronic inputs. 37 W Copy The pr odu ct i s generating hard ‑ copy ou tput from hard ‑ copy origi nal documents. 36 W Scan The product is scanning hard ‑ copy documents. 19 W Ready The product is waiti ng for a pr int job. 12[...]

European Com munity (EC) d irectives confor mity This p roduct is i n c onformi ty with the prot ection r equirem ent s of E C Co uncil d irect ives 2 004/10 8/EC, 200 6/95/E C and 2009 /12 5/EC on the ap prox imation and harmon izatio n of the laws of the Mem ber Stat es relat ing to el ectroma gnetic compa tibility, safety of electrical equip men[...]

This equi pment cont ains no u ser s ervice able part s. F or repa ir and w arranty informatio n, contac t Lexmark I nternationa l, Inc. See the pr evious para graph for c ontact inform ation. Connecti on to party line s ervice is sub ject t o state tariffs. Contact t he state publ ic utilit y commission , public ser vice com miss ion, o r corp ora[...]

la prise de cou rant à la quelle l’équ ipement est conn ecté. U tilisez u n parasurt enseu r répond ant à des c aractéri stiques nominale s sat is faisante s et certi fié par le la borat oire d ’assur eurs UL ( Under write r’s L abora tories) , u n autr e lab oratoire agréé de ty pe NRTL (Natio nally Rec ognized Tes ting Labora tory)[...]

Uso d el prod otto in Svizzer a Questo pr odotto ric hiede un filtro toni Bill ing svizzero , (codice Lex mark 14B510 9 o 8 0D187 7) da i nst allar e su tut te l e linee che r icevono im pulsi remoti i n Sviz zera. È necessar io utiliz zare il filtr o poiché gli im pulsi remoti sono presenti s u tutte le linee ana logic he in Svizzer a. Notice to[...]

The installer of this radio equipm ent m ust ensu r e that the an tenna is locat ed or pointe d such that it does not emit RF fields in excess of Healt h Canada limi ts for the general po pulation ; consult Safet y Code 6, ob tainable from Hea lth Canada's W eb site www.hc -sc.gc.ca/rpb. The ter m "IC:" bef ore the c ertif ication/re[...]

with in certain v olta ge limit s and on r adio eq uipment an d te lecommun icati ons ter minal eq uipment a nd on the ecod esign of energy- r elated products. Compli ance is indi cated b y the CE mark ing. Operat ion i s allowed in all EU and EFT A coun tries, bu t is restr icted to i ndoor use only. The manuf actur er of thi s product is: Lexmark[...]

Italiano C on la presente Lexmark Inter national, Inc . dichiara che ques to questo pr odotto è conf orme ai requisiti es senzial i ed a lle altr e disp osizi oni p ertinen ti st abili te dal la di rettiva 1 999/ 5/CE. Latviski Ar šo Lexmark International, Inc. deklar ē , ka šis i zstr ā d ā jums atbi lst Direkt ī vas 1999/5/EK b ū t iskaj [...]

If you transf er this produc t to anothe r user , w arranty serv ice under the t erm s of this stat ement is avai lable to t hat user for the r emainder of the warranty period . You should tra nsfer proof of or i g i nal p urchase and this s tatement to th at use r. Lim ited warra nty se rvice The war ranty pe riod st arts on t he date of ori ginal[...]

WARRANT IES, EXPRESS OR IMPL IED, WILL APPLY AFTE R THIS PERIO D. A LL INFORMAT ION, SPECIFICA TIONS, PRICES, AND SERV ICES ARE SUB JECT TO CHANGE AT AN Y TIME WITHOUT NOTICE. Limitatio n of lia bility Your s ole rem edy under this lim ited warran ty is se t fort h in this doc ument. For any claim conc erni ng perf ormanc e or nonperformance of Lex[...]

Index Nume ri cs 2 ‑ sided, fax settin g 87 802. 1X authe ntica ti on 110 A ad hoc n etwork 12 2 ad hoc w irele ss netw ork addi ng a pri nter 10 8 addi ng network f older shor tcut 6 5 addi tional com puters instal ling wireless printer 105 Addit ional Sol uti ons custo mize printer settings usi ng 131 Address Book setting up 89, 9 0 Address Boo[...]

cleaning printhe ad nozz les 134 Clo se Print er 142 Club Int ern et 106 coated paper loading 32 coll ating copies 6 0 color scanning 7 1 Commu nicati on not a vailable mess age 16 9 compu ter slo ws down when print ing 15 3 conf iguring fa x set ting s 87 , 88 IP addr ess 107 conf iguring e ‑ mail s ettings 72 conf iguring s ecurit y setti ngs 1[...]

er ror corr ect ion, fax settin g 87 err or us ing me mory card 162 Et herne t 126 netwo rk indicato r ligh t 105 Et herne t net wor k inform ation nee ded for set ting up Ether net pri nting 11 0 Et hern et p ort location 12 Eth ernet set up informat ion needed fo r 110 exit bin location 11 EXT po rt location 12 extending the du plex print ing dr [...]

G Ge ne r al S et t ing s custo mize printer settings usi ng 131 gloss y paper loading 32 greetin g cards loading 33 Group Dial setting up 89, 9 0 H header bar 13 0 home page areas 13 0 under standing 130 I ID card s copy ing 59 Import/E xpor t custo mize printer settings usi ng 131 improvin g scan quality 7 1 incor rect lang uage appear s on displ[...]

sup ported types 47 mem ory ca rd can not be inserted 16 2 mem ory ca rd slot location 11 mem ory card tr oubles hooting chec klist 1 62 nothin g happens when memory card is inserted 16 2 Me mory Devi ce Acces s E rro r 145 minimum system requirements 23 mov ing the printer 135 MSCH APv2 110 m ult ipl e p ag es pe r s he et , print ing 43 m ult ipl[...]

selecting a location 12 sha ring 116 sharing in Windo ws 116 print er cont rol panel buttons 16 display 16 Etherne t indicat or 16 layout 16 location 11 usi ng 16 Wi ‑ Fi ind icato r 17 print er do es not res pond 140 pri nter me mory fa x 10 0 Printer Memory Full 146 print er mes sages Alignment Problem 1 42 Cannot C ollate Jo b 14 2 Change [Pap[...]

RJ ‑ 11 ad apte r 83 S safet y informatio n 6 savi ng ene rgy 18 savi ng paper 1 8 savi ng paper d efault s etting s 34 scan improving qu ality 71 PIN 71 scan j ob canceling 71 scan w as no t succes sful 15 5 Scanned Docume nt Too L ong 1 46 Scanner ADF Cover Ope n 147 Scanner Disab led 147 scanner glass cleaning 1 35 location 11 scanner unit do [...]

teleco mmuni cation notic es 1 81, 182, 183, 184 tips f or copy ing 58 e ‑ mailing 7 4 pri nting 40 receiving f axes 92 scannin g 64 sendi ng faxes 91 tr an smi ssi on repo rt, fax 98 transmit ke y WEP 109 transparenc ies loading 33 tray loading paper 29 tray s link ing 39 trou blesho oting cannot op en E mbedded Web Ser ver 17 4 checki ng an unr[...]

locating 117 WEP transmit key 10 9 Wi ndows instal ling pri nter on wir eless network 1 04 Wi ndows sof tware Abbyy Sprint OCR 23 Phone Bo ok 2 3 Prin ter Ho m e 23 Printer Setup U tility 23 Printing Prefer ences 23 Prod uct Updat e 23 Status M ess eng er 23 Status M onit or Cente r 23 Too ls for Of fice 2 3 Wireless S etup Ut ility 2 3 wired ( Eth[...]